1997-03-04 Regular MeetingThe meeting was called to order by Chair Charles Lorenson at 7:30 p.m. in the Bayside
Fire Department.
Members Present:
Others Present:
MINUTES
FINANCIAL REPORT
NEW BUSINESS
Charles Lorenson, Chair
Scott Arndt
Eric Kocurek
Anthony J. Perez
Dan Millard
Earl Smith
Tom Streifel
SERVICE DISTRICT No. 1
BOARD MEETING
March 4, 1997
Scott Arndt moved to approve the minutes of December 10, 1996 with the following
change: Page two under Board Members comment, "Roy Aguirre thought Island Sand &
Gravel were doing an excellent job on the roads" should read "Roy Aguirre thought Island
Sand & Gravel is doing an excellent job on the roads." Eric seconded. Motion carried by
unanimous voice vote.
The Board reviewed the financial report ending February 1997. Island Sand & Gravel will
have invoices for February and March at a later date. Total expenditures were
approximately $99,000 the end of February.
Scott Arndt moved to acknowledge receipt of the expenditures for February 1997. Roy
Aguirre seconded. Motion passed by unanimous voice vote.
Letter from Ed Mahoney
Ed Mahoney requested three items to be placed on the agenda.
1. Service District #1 Boundaries
2. Recision of Road Maintenance Tax
3. Service District #1 Mission Statement
Kevin Arndt, Vice -Chair
Roy Aguirre
Ed Mahoney
Ed Mahoney had questions on the boundaries of the Service District and if there may be
any advantage to combining services with the other Road Service Districts in the area.
Service District #1
Page Two, Minutes
March 4, 1997
Members of the board felt that until a request was made from the other service districts
the board wasn't in favor of combining the road service districts. A copy of the service
district boundaries will be sent to each board member.
Ed Mahoney had questions on the road maintenance tax. The board discussed the fact
that there are residents that pay for road service but live on a state road and don't receive
service. It was suggested that the service district clean berms that the state leaves when
they do snow plowing.
There was lengthy discussion on the proposal to lower the mill rate from 1.75 to .75. It
was explained that the mill rate was raised to generate revenue to do the D -1 resurfacing
project and as soon as the service district finished the project they would lower the mill
rate back to .75 mills.
The Board discussed their Mission Statement which is the Program Budget Summary that
goes with the proposed budget. Dan Millard noted that this should be called the Budget
Narrative. He also noted that the resurfacing project should be acknowledged under
goals. Also noted the correct statement under Significant Budget Changes should read.
'The mill rate will be lowered from 1.75 mills to .75 mills for FY 1998. This is being
accomplished because of the completion of the D -1 resurfacing project."
Ed Mahoney questioned why the mill rate was part of the budget and not a separate issue.
The board said its always been done that way. Dan Millard stated that the Borough code
requires the service district to have their upcoming proposed budget public hearing by
March 30 of every year and the budget narrative document is part of the proposed budget.
Ed questioned if the budget narrative was the mission statement. The board explained that
the mission statement is what the service districts plans on doing for the next year.
Kevin Arndt asked if there was adequate funds in the proposed budget for ditching.
Charlie Lorenson explained that ditching would be cleaned in conjunction with the D -1
project.
There was discussion on why signs were removed from the mission statement. It was felt
that the service district should maintain the signs that were either lost, stolen or marred.
Scott Arndt moved to continue the policy of not doing maintenance on signs. Roy
Aguirre seconded. The discussion consisted of the safety issue at hand and who was
responsible for signs.
Ed Mahoney moved to amend the motion to do maintenance on stop and yield signs only.
Eric Kocurek seconded.
Service District #1
Minutes, Page Three
March 4, 1997
Vote on amended motion: Roll call vote: Kevin Arndt—yes, Roy Aquirre =no,Ed
Mahoney—yes, Scott Arndt =no, Tony Perez =no, Eric Kocurek = yes, Charlie Lorenson=
yes. Motion Passed 4 yes votes 3 no votes.
The main motion now reads: The service district will continue the policy of no
maintenance on signs except for stop and yield signs.
Vote on main motion: Kevin Arndt =yes, Roy Aquirre =yes, Ed Mahoney = yes, Eric
Kocurek =yes, Tony Perez =yes, Scott Arndt =yes, Charlie Lorenson =yes. Motion passed.
Snow Removal and Sanding Contracts
Charlie Lorenson informed the board that the snow removal and sanding contracts will go
out to bid soon. The board needs to review the contracts and forward any input or
recommendations to the borough. Charlie will have copies made and available for the
board at the next meeting.
OLD BUSINESS
D -1 ROADS
Charlie Lorenson informed the board that A -K Construction was not able to work on the
D -1 resurfacing project at this time due to load restrictions on the road.
BUDGET REVIEW
The board discussed the FY 98 proposed budget with the .75 mill rate. There were
several areas of concern as to what the fund balance would be after the D -1 resurfacing
project was over, the additional expenditures to resurface Jackson Lane, and were there
any other projects that are planned for the service district.
Scott Arndt moved to forward the proposed FY 98 Budget with a mill rate of .75 to
Public Hearing on March 18, 1997. Tony Perez seconded. There were questions about
the public hearing and what happens at the public hearing. Charlie Lorenson explained
that at the public hearing the public may speak on the proposed budget, after the public
hearing is closed the board can adopt the proposed budget or amend it if they so choose.
The boards recommendation is forwarded to the Borough Assembly. Eric Kocurek
commented that he would like to see dust abatement done on the major roads in the
service district.
Service District #1
Minutes, Page Four
March 4, 1997
Vote on Motion: Eric Kocurek =no, Tony Perez =yes, Scott Arndt =yes, Ed Mahoney—no,
Roy Aquirre =yes, Kevin Arndt =no, Charlie Lorenson—yes.
The Chair asked if anyone wished to change their vote. Ed Mahoney requested that he
wanted to change his vote to yes.
Motion Passed: 5—yes, 2 =no
Ed Mahoney wanted to reconsider his vote it was explained to him that all this does is
move the proposed budget to public hearing. The proposed budget must be passed by the
end of March and there is no time in- between now and the public hearing to reconsider the
vote.
There was more discussion on dust abatement Charlie Lorenson said he would like to do
more research on this topic and see how things turn out for the City of Kodiak who
currently uses a product on their roads. If needed the service district could always go
back to the public for a mill rate increase at that time.
Letter from John Rauwolf
A letter was received from John F. Rauwolf of 3415 Spruce Cape Road, he was asking for
assistance from the service district in installing a guard rail on Puffin Drive.
Scott Arndt moved to approve expenditures of Service District funds for a backhoe and
operator to only dig holes to extend the guard rail. Ed Mahoney seconded. Motion
passed with a unanimous voice vote.
BOARD MEMBERS COMMENTS
Eric Kocurek commented that a letter of intent should be sent to the Kodiak Island
Borough on Otmeloi . Eric also wanted to know who was responsible for letting Board
Members know when meetings were canceled.
Tony Perez commented that his absence should be noted that he was excused on
December 10, meeting.
Ed Mahoney commented that the City of Kodiak's water /sewer rate has been lowered
because the city has met their goals.
Charlie commented that if anyone needed anything put on the agenda to make sure and
call him.
Service District #1
Minutes, Page five
March 4, 1997
Adj ournment
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10:09 p.m.
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arses Lorenson, Chair Gale D. Gardner, Recording Secretary