2022-10-20 Regular MeetingKodiak Island Borough
Assembly Regular Meeting Agenda
Assembly Chambers
Thursday, October 20, 2022, 6:30 p.m.
This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube
Channel. Meeting packets are available online. Please subscribe to get meeting notifications when meeting
packets are published.
Page
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people and we acknowledge
the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our
community to this day.
4. ROLL CALL
5. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed marked with an asterisk (*) are considered to be routine and non-controversial
items by the Assembly and will be approved by one motion.
6. *APPROVAL OF MINUTES
A.
September 29 Special Meeting, October 6 Regular Meeting,
October 11 Special Meeting, and October 13 Special Meeting
Minutes
Meeting Minutes
4 - 17
7. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
This section is for general comments and for agenda items NOT scheduled for public hearing.
8. AWARDS AND PRESENTATIONS
A.
Administration of Oath of Office to Newly Elected Officials
Agenda Item Report - Pdf
18 - 26
B.
Presentation To Outgoing Mayor Bill Roberts
Agenda Item Report - Pdf
27 - 28
Page 0 of 106
C. Presentation To Outgoing Assembly Member Scott Arndt
Agenda Item Report - Pdf
29 - 30
9. COMMITTEE REPORTS
10. PUBLIC HEARING
A.
Ordinance No. FY2023-09 Adopting Proposed Changes To The
Kodiak Island Borough Salary Schedules
Agenda Item Report - Pdf
31 - 37
11. BOROUGH MANAGER’S REPORT
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
14.B. RESOLUTIONS
1.
Resolution No. FY2023-14 Ratifying And Certifying The
Results Of The October 4, 2022, Regular Municipal
Election
Complete Binder For Resolution No. FY2021-12 - Pdf
38 - 53
14.C. ORDINANCES FOR INTRODUCTION
1.
Ordinance No. FY2023-02A An Ordinance Of The
Assembly Of The Kodiak Island Borough Amending
Ordinance No. FY2023-02, Fiscal Year 2023 Budget, By
Amending Budgets To Account For Various Revenues
That Are Over Budget, Providing For Additional
Expenditures, And Moving Funds Between Projects
Agenda Item Report - Pdf
54 - 62
2.
Ordinance No. FY2023-11 Determining That It Is In The
Borough's Best Interests To Lease The Property At 717 E.
Rezanof Drive Pursuant To A Competitive Request For
Proposals Process Which Waives Certain Disposal
Procedures
Agenda Item Report - Pdf
63 - 95
14.D. OTHER ITEMS
Page 1 of 106
15. CITIZENS' COMMENTS. 1-907-486-3231 or Toll Free 1-855-492-9202.
(Limited To Three Minutes Per Speaker)
16. ASSEMBLY MEMBERS’ COMMENTS
17. EXECUTIVE SESSION
A.
Discuss Interim Manager's Performance Review And
Continuation Of Service
Agenda Item Report - Pdf
96 - 97
B.
Discuss Terms For Negotiating An Employment Contract For The
Borough Manager
18. ADJOURNMENT
19. INFORMATIONAL MATERIALS
19.A. MINUTES OF OTHER MEETINGS
1.
Womens Bay Service Area Board Minutes
Womens Bay Service Area Board Minutes
98 - 101
2.
Solid Waste Advisory Board Minutes
Solid Waste Advisory Board Minutes
102 - 106
19.B. REPORTS
___________________________________________________________________________
This meeting is open to the public and will be broadcast on KMXT 100.1 FM and on the Borough's YouTube Channel. Meeting
packets are available online. Please subscribe to get meeting notifications when meeting packets are published. For public
comments, please call (907) 486-3231 or (855) 492-9202.
Page 2 of 106
Kodiak Island Borough
October 13, 2022
Assembly Special Meeting Minutes
Page 1 of 2
KODIAK ISLAND BOROUGH
Assembly Special Meeting
October 13, 2022
A special meeting of the Kodiak Island Borough Assembly was held on October 13, 2022, in
the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 7:25 p.m. Staff present were the Borough Clerk Nova Javier and
HR Officer Meagan Christiansen.
ROLL CALL
Present were Mayor William Roberts, Assembly members Scott Arndt, Joseph Delgado,
Geoffrey Smith, Scott Smiley, and James Turner.
CITIZENS COMMENTS – None.
CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING
A. EXECUTIVE SESSION
Assembly To Discuss The Next Steps To Take On The Manager Hire Which May
Include Discussion Of The Borough Manager Applicants
ARNDT, moved to convene into executive session to discuss the next steps to take on the
manager hire which may include discussion of the borough manager applicants under the
authority of KIBC 2.30.030(f)(1)(c) for the purpose of discussing matters which may tend to
prejudice the reputation or character of a person, who has been notified of the potential
executive session.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Smiley, Smith,
and Turner.
ARNDT moved to invite the Mayor and Assembly members into executive session.
SMITH moved to amend the motion to invite HR Officer Christiansen into executive session.
ROLL CALL VOTE ON MOTION TO AMEND FAILED THREE TO TWO: Delgado, Smiley,
and Smith (AYES); Arndt and Turner (NOES).
ROLL CALL VOTE ON MAIN MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Smiley,
Smith, and Turner.
Mayor Roberts recessed the special meeting and convened into executive session at 7:28
p.m.
At 8:14 p.m. Mayor Roberts reconvened the special meeting.
ARNDT moved to offer the Borough Manager position to applicant Elke Doom and authorize
Mayor Roberts and Assembly Member Arndt to negotiate a contract with her.
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ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Smiley, Smith, Turner, Arndt,
and Delgado.
ADJOURNMENT
ARNDT moved to adjourn the meeting at 8:15 p.m.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
KODIAK ISLAND BOROUGH
ATTEST:
William Roberts, Borough Mayor
Nova M. Javier, Borough Clerk
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October 11, 2022
Assembly Special Meeting Minutes
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KODIAK ISLAND BOROUGH
Assembly Special Meeting
October 11, 2022
A special meeting of the Kodiak Island Borough Assembly was held on October 11, 2022, in
the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 6:30 p.m. Staff present were the Clerk’s Office staff and HR
Officer Meagan Christiansen.
ROLL CALL
Present were Assembly members Scott Arndt, Joseph Delgado, Scott Smiley, Geoffrey Smith,
and James Turner.
CITIZENS COMMENTS:
The following spoke under citizen’s comments:
• Dora Cross
CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING
ADJOURNMENT
TURNER move to adjourn the meeting at 7:40 p.m.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
KODIAK ISLAND BOROUGH
ATTEST:
William Roberts, Mayor
Nova M. Javier, MMC, Borough Clerk
A. In Person Interview Of Applicant Elke Doom For The Borough Manager Position
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October 6, 2022
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KODIAK ISLAND BOROUGH
Assembly Regular Meeting
October 6, 2022
A regular meeting of the Kodiak Island Borough Assembly was held on October 6, 2022, in
the Borough Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present
were Interim Borough Manager David Conrad, Borough Clerk Nova Javier, and Deputy Clerk
Lina Cruz.
1. INVOCATION
The invocation was given by Major David Davis of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
Mayor Roberts led the Pledge of Allegiance.
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people, and we
acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq
culture that enriches our community to this day.
4. ROLL CALL
Present were Mayor William Roberts, Assembly members Scott Arndt, Joseph
Delgado, Jared Griffin, Geoffrey Smith, Scott Smiley, James Turner, and Aimee
Williams.
5. APPROVAL OF AGENDA AND CONSENT AGENDA
ARNDT moved to approve the agenda and the consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. *APPROVAL OF MINUTES (Approved under consent agenda)
1. September 6, 2022, Special Meeting; September 12, 2022, Special Meeting;
and September 15, 2022, Regular Meeting Minutes
7. CITIZENS' COMMENTS
The following spoke under citizen’s comments:
• Bill Oliver
• Dora Cross, Finance Director
• Sharon Blakeslee, Programmer/Analyst
• Mitchell Davidson, PC Technician
• Betty McTavish
• Paul VanDyke, IT Supervisor
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8. AWARDS AND PRESENTATIONS
1. Filipino American National History Month Proclamation
9. COMMITTEE REPORTS
None.
10. PUBLIC HEARING
1. Ordinance No. FY 2023-06 Rezoning Allman Addition Tract A, Commonly
Known As 1240 Mill Bay Road From B-Business District to PL - Public Use
Lands District
Arndt moved to adopt Ordinance No. FY2023-06.
The Request is to Rezone Allman Addition Tract A, commonly known as 1240
Mill Bay Road from Business District (B) to Public Use Lands District (PL) in
the Official Zoning Map of Kodiak Island Borough. The City of Kodiak had
purchased land to develop a City Fire Station. The land was selected after
extensive site selection that included various public meetings. The site offers
better response times and is out of the anticipated worst-case scenario of the
inundation zones for a tsunami event. The land requires a Public Use Lands
zoning to develop the fire station. The Public Use Lands District allows for
development of a fire station subject to site plan approval by the Planning and
Zoning Commission. During the Public Hearing, the applicant had provided
materials as to site and traffic designs that mitigated concerns about traffic and
noise impacts. If rezoned, the future site plan approval process could further
address design standards of any proposal. Overall, there was unanimous
support for the rezone due to the overwhelming benefit to the whole of the
community by this proposed critical facility.
A rezone requires an amendment to the Official Zoning Map and a
simultaneous amendment to the Comprehensive Plan’s Future Land Use Map.
This proposed ordinance takes care of both of those requirements. In addition,
this ordinance varies from prior similar ordinances in that it is of a permanent
nature, includes the actual map changes being adopted, and includes a
certification section for the said maps.
Procedural History: Planning and Zoning Commission unanimously
recommend approval of the rezone with the recommended findings. Action
Taken: 6 – 0, August 17, 2022, at a Regular Meeting of the P&Z Commission.
Clerk's note: 220 Public Hearing Notice Forms were sent out by the Clerk's
Office on Friday, September 16. None returned.
Mayor Roberts closed the regular meeting and opened the public hearing.
Hearing and seeing none, Mayor Roberts closed the public hearing and
reconvened the regular meeting.
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ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt,
Delgado, Griffin, Smiley, Smith, Turner, and Williams.
2. Ordinance No. FY 2023-07 Rezoning Allman Addition Block 2, Lot 1.
Commonly Known As 1234 Mill Bay Road From R-1 Single-Family Residential
District To B-Business District
Arndt moved to adopt Ordinance No. FY2023-07.
The request is to rezone Allman Addition, Block 2, Lot 11, commonly known as
1234 Mill Bay Road, from Single-family Residential (R1) district to Business
District (B) in the Official Zoning Map of Kodiak Island Borough. The applicant
requests this change due to the prospective future fire station. Overall, there
was unanimous support for the rezone due to surrounding mixed use and
potential for the rezone and development of the adjacent parcel located at
1240 Mill Bay Road.
A rezone requires an amendment to the Official Zoning Map and a
simultaneous amendment to the Comprehensive Plan’s Future Land Use Map.
This proposed ordinance takes care of both of those requirements. In addition,
this ordinance varies from prior similar ordinances in that it is of a permanent
nature, includes the actual map changes being adopted, and includes a
certification section for the said maps.
Procedural History: Planning and Zoning Commission unanimously
recommend approval of the rezone with the recommended findings. Action
Taken: 6 – 0, August 17, 2022, at a Regular Meeting of the P&Z Commission.
Clerk's note: 29 Public Hearing Notice Forms were sent out by the Clerk's
Office on Friday, September 16. None returned.
Mayor Roberts closed the regular meeting and opened the public hearing.
Hearing and seeing none, Mayor Roberts closed the public hearing and
reconvened the regular meeting.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado,
Griffin, Smiley, Smith, Turner, Williams, and Arndt.
3. Ordinance No. FY 2023-08 Rezoning Cliffpoint Estates Oceanfront Addition 4,
Lot 7, Commonly Known As 5917 Pinnacles Court, from RR2, Rural
Residential Two District, to NU, Natural Use District
Arndt moved to adopt Ordinance No. FY 2023-08.
The request is to rezone Cliffpoint Estates Oceanfront Addition 4, Lot 7,
commonly known as 5917 Pinnacles Court, from RR2, Rural Residential Two
to NU, Natural Use District in the Official Zoning Map of Kodiak Island
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Borough. The applicant requests this change due to geographic conditions of
the subject lot which includes wetlands in the form of a pond. This wetland
feature prevents and limits the use of the property for residential purposes. The
development is more of a shared community so changing the zoning would
allow a community recreational use and oceanfront access that is consistent
with the objectives of the Comprehensive Plan and surrounding land uses. The
Planning and Zoning Commission found the request to be consistent with
objectives in the Comprehensive Plan which included compatibility with
surrounding land uses and geographical justification for the request. Overall,
there was unanimous support for the rezone due to the geographic condition,
the restrictive nature of the Natural Use District, and the compatibility with the
character of the surrounding neighborhood.
A rezone requires an amendment to the Official Zoning Map and a
simultaneous amendment to the Comprehensive Plan’s Future Land Use Map.
This proposed ordinance takes care of both of those requirements. In addition,
this ordinance varies from prior similar ordinances in that it is of a permanent
nature, includes the actual map changes being adopted, and includes a
certification section for the said maps.
Procedural History: Planning and Zoning Commission unanimously
recommend approval of the rezone with the recommended findings. Action
Taken: 6 – 0, August 17, 2022, at a Special Meeting of the P&Z Commission.
Clerk's note: 11 Public Hearing Notice Forms were sent out by the Clerk's
Office on Friday, September 16. None returned.
Mayor Roberts closed the regular meeting and opened the public hearing.
Hearing and seeing none, Mayor Roberts closed the public hearing and
reconvened the regular meeting.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Griffin,
Smiley, Smith, Turner, Williams, Arndt, and Delgado.
11. BOROUGH MANAGER’S REPORT
Interim Borough Manager Dave Conrad reported on the following:
• Launch Complex – In response to the Community’s outpouring of interest in
Alaska Aerospace (AAC)’s Renewal Application for Interagency Land
Management Agreement, AAC has decided to temporarily suspend the
Renewal Application with the Alaska Department of Natural Resources. This
will facilitate AAC’s thorough review of the comments provided by the
community and allow AAC to submit the application and release for public
comment again at a later future date. AAC looks forward to continuing relations
with the community to find a workable path forward for all parties.
• KIBSD – A site visit was made at the USCG Facility with Command Staff to
walk potential sites for a new school in the area of the USCG Base. The KIBSD
and KIB staffs are recommending two sites as preferential. The first being
adjacent to the Nemetz Gazebo and the second near the area called “Beacon
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Hill” near the airport beacon light. Further discussions with the USCG
Command Staff will be forthcoming.
• Solid Waste Issues – A continual conversation regarding large items being
dropped at roll off dumpster sites and green waste being dumped at various
sites will need focus to either enforce code or provide funding to process this
waste that is not taken to the Landfill for proper disposal. These extra
processing steps cost all rate payers additional funding.
• Commercial Fall Hazardous Waste Event – This commercial event took
place last week. US Ecology processed commercial waste that was brought to
the landfill and has shipped it off island to be disposed of. Residential
Household Hazardous Waste can be brought to the landfill all year long.
Please check the list of accepted materials on the KIB website prior to
disposal.
• KFRC Aquarium and Touch Tank – The facility is open to the public
Thursday’s and Friday’s from 11:00am to 4:30pm. This popular attraction will
remain open these times for visitors.
• Manager Recruitment – Staff anticipates candidate interviews the week of
October 9th. The out of state candidate will be in Kodiak for an in-person
interview.
• Assessing Department – Staff continues to perform site visits for all
properties in the City limits for evaluation of assessed values. The judge ruled
in our favor on the September Oral arguments portion of the KANA litigation
yesterday, Staff continues to gather required information for litigation.
Additional depositions are anticipated in the near future.
• Community Development – Staff is processing permits and subdivision
applications as they are received. Open staff positions are currently being
advertised.
• Finance Department – He was notified by GFOA (Government Finance
Officers Association) that the Kodiak Island Borough has been designated as a
‘Triple Crown’ winner for FY2020, meaning we received GFOA’s Certificate in
Excellence on our Budget Presentation, Popular Report and Financial
Reporting – one of only 317 governments to do so in 2020. Staff is busy with
tax collections as the October 17th due date gets closer.
• Engineering and Facilities – Three contracts are before you this evening for
approval: Electrical Services, Heating and Plumbing Services and Fire Alarms
and Suppression System Services. Staff encourages the approval of all three
contracts. All contracts have gone through the required contractual process.
Landfill Capital Projects are continuing. The Stage 3 Closure Project liner
installation has been delayed until Spring 2023. This is due to weather and
requirements for proper welding of the impermeable liner materials. Rock
processing and blasting continues.
• The Leachate Treatment Plant addition and Process Augmentation is
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underway. Foundation footings have been poured and backfilling has begun.
Dawson plans to continue to form and pour to complete the concrete work
required this fall. Steel building will be shipped this winter and erected next
season.
• Alaska Department of Environmental Conservation has granted COBC
extensions to the due dates for both jobs as associated with the citations from
last year. Extensions are through 2023.
• The Kodiak Island Borough State Revolving Fund Clean Water Leachate
Treatment Plant/Stage 3 Landfill Loan Amendment (505041) was accepted
onto the Project Priority List and staff can now submit a loan application.
12. MESSAGES FROM THE BOROUGH MAYOR
Mayor Roberts congratulated the Finance Department on their 2020 ‘Triple Crown’
winner award from the Government Finance Officers Association. He also thanked
Sharon Blakeslee for her 32 years of service to the Borough.
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
1. Resolution No. FY2023-11 Amending The Bylaws Of The Kodiak Fisheries
Development Association
Clerk’s Note: The motion to adopt Resolution No. 2023-11 is already on the
floor from the Assembly regular meeting of September 5, 2022.
The Kodiak Fisheries Development Association (KFDA) Board of Directors is
proposing a number of amendments to their bylaws. KFDA bylaws may only be
amended jointly by resolution of the Kodiak Island Borough and the Kodiak
City Council. KFDA's current bylaws were adopted by the initial board of
directors in 2005 and have not been revised since.
On September 29, 2021, Linda Freed provided an update to the City Council
and Kodiak Island Borough Assembly at their joint work session, including a
secretary and treasurer report from KFDA and the proposed bylaws revisions.
On August 15, 2022, Linda Freed contacted the Borough Clerk's Office and
asked the resolution be placed on the agenda for Assembly consideration. The
bylaws amend the quorum requirements and allow the directors to meet for
their annual meeting in September.
The City of Kodiak adopted the same Resolution on August 25, 2022. The
Assembly postponed this Resolution to the October 6 regular meeting and an
invitation to KFDA Chairperson Linda Freed was extended for her to attend the
September 29 work session.
Arndt moved to amend line 43 by deleting the word “present” and line 49 to
‘the 4/7 of the ‘.
ROLL CALL VOTE ON THE MOTION CARRIED TO AMEND CARRIED FOUR
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TO THREE: Smith, Turner, Williams, and Arndt (AYES); Smiley, Delgado, and
Griffin (NOES).
ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY:
Smith, Turner, Williams, Arndt, Delgado, Griffin, Smiley.
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
1. Contract No. FY2023-20 Approval Of A Two-Year Contract With Premier
Mechanical, LLC For Heating And Plumbing Services
Arndt moved to authorize the Manager to award Contract No. FY2023-20 to
Premier Mechanical LLC for a two-year contract with three additional one-year
extension options for Heating and Plumbing Services.
The Engineering and Facilities Department (EF) is tasked with maintaining all
of the Borough facilities. Our previous annual contract ended and moved to a
month-to-month contract to make sure the Borough was covered for heating
and plumbing services during the bidding process.
EF staff prepared an updated bid package and published it on Wednesday,
August 30, 2022. The bid opening occurred on September 14, 2022, and there
were two submissions. One of the bidders was disqualified for submitting t he
incorrect bid paperwork. After review of the qualified submission, EF
determined that Premier Mechanical, LLC is the lowest cost and qualifies for
the bid requirements. Premier Mechanical has been the contractor for past,
previous contracts and the relationship was productive and the contractor was
responsive to the needs of the KIB.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner,
Williams, Arndt, Delgado, Griffin, Smiley, and Smith.
2. Contract No. FY2023-22 Approval Of A Two-Year Contract With Local Electric,
Inc. For Electrical Repairs And Maintenance Services
Arndt moved to authorize the Manager to award Contract No. FY2023-22 to
Local Electric, Inc. for a two-year contract with three additional one-year
extension options for Electrical Repairs and Maintenance Services.
The Engineering and Facilities Department (EF) is tasked with maintaining all
of the Borough facilities. Our previous annual contract ended and moved to a
month-to-month contract to make sure the Borough was covered for electrical
services during the bidding process.
EF staff prepared an updated bid and published it on Wednesday August 30th,
2022. The bid opening occurred on September 15, 2022. There was one
submission by Local Electric. Local Electric has been our contractor for the last
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few years and the EF department has been satisfied with the quality of work
performed. EF staff recommends the assembly approves this award.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams,
Arndt, Delgado, Griffin, Smiley, Smith, and Turner.
3. Contract No. FY2023-23 Approval Of A Two-Year Contract With Taylor Fire
Protection For NICET Fire Inspection Services
Arndt moved to authorize the Manager to award Contract No. FY2023-23 to
Taylor Fire Protection for a two-year contract with three additional one-year
extension options for NICET Fire Inspection Services.
The Engineering and Facilities Department (EF) is tasked with maintaining all
of the Borough facilities. Our previous annual contract ended and moved to a
month-to-month contract to make sure the Borough was covered for fire
inspection and monitoring services during the bidding process.
EF staff prepared an updated bid package and published it on Wednesday
August 30th, 2022. The bid opening occurred on September 16, 2022. There
was only one bid submission, Taylor Fire Protection. Taylor Fire Protection has
been our contractor for the last several years and the EF department has been
satisfied with the quality of work performed. As Taylor Fire Protection is the
single bidder, the EF department recommends this award.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt,
Delgado, Griffin, Smiley, Smith, Turner, and Williams.
4. Contract No. FY2023-25 Awarding The Kodiak Island Borough Employee
Compensation Study To Gallagher's Human Resources and Compensation
Consulting Practice
Arndt moved to approve Contract No. FY2023-25 authorizing the Manager to
enter into an agreement to award the Kodiak Island Borough Employee
Compensation Study to Gallagher Human Resources and Compensation
Consulting in the amount of $41,000.
ROLL CALL VOTE ON THE MOTION CARRIED SIX TO ONE: Delgado,
Griffin, Smiley, Smith, Williams, and Arndt (AYES); Turner (NO).
14.B. RESOLUTIONS
14.C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2023-09 Adopting Proposed Changes To The Kodiak Island
Borough Salary Schedules
Griffin moved to advance Ordinance No. FY2023-09 to public hearing at the
next regular meeting of the Assembly on October 20, 2022.
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ROLL CALL VOTE ON THE MOTION CARRIED SIX TO ONE: Griffin, Smiley,
Smith, Turner, Williams, and Delgado (AYES); Arndt (NO).
14.D. OTHER ITEMS
1. Appointment Of Assessing Director Seema Garoutte To Fill The Vacant
Community Development Director Position On An Interim Basis
Arndt moved to grant consent to the Interim Borough Manager to appoint
Assessing Director Seema Garoutte to serve as the Interim Community
Development Director until a new director is hired. She will receive a pay
increase of two steps during this period retroactive to September 12, 2022.
Assessing Director, Seema Garoutte, has been assigned as the temporary
supervisor of the Community Development Department effective September
12, 2022.
Kodiak Island Borough Code 2.45.040 General Provisions
B. Each department shall be administered by a director appointed by
and subject to the direction and supervision of the manager unless
provided otherwise by law. With the consent of the assembly, the
manager may serve as the director of one or more departments. With
the consent of the assembly, the manager may appoint one person as
the director of two or more departments.
Both the Assessor and Community Development Director positions are rated at
classification Grade E82 $91,876 - $137,489. Ms. Garoutte will be
compensated with a two step increase for serving as director of two
departments. She is currently at Step E.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley,
Smith, Turner, Williams, Arndt, Delgado, and Griffin.
2. Appointment To The Providence Kodiak Island Medical Center Community
Advisory Board (Ms. Yvonne Schofield-Cleary)
Arndt moved to voice non-objection to the appointment of Ms. Yvonne
Schofield-Cleary to the Providence Kodiak Island Medical Center Community
Advisory Board, for a term to expire on October 2025.
On September 22, 2022, the Clerk's Office received a letter from the
Providence Kodiak Island Community Advisory Council recommending Ms.
Yvonne Schofield-Cleary for a three-year term to expire 2025. Per Contract No.
2018-02 with Providence, the Assembly is given the opportunity to comment
before the appointments to the Providence Kodiak Island Community Advisory
Council are made. Included in the packet as a letter of introduction from the
appointee.
AGENDA ITEM #6.A.
September 29 Special Meeting, October 6 Regular Meeting, October 11 Spec...Page 15 of 105
Kodiak Island Borough
October 6, 2022
Assembly Regular Meeting Minutes
Page 10 of 10
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith,
Turner, Williams, Arndt, Delgado, Griffin, and Smiley.
15. CITIZENS' COMMENTS
The following spoke under citizen’s comments:
• Paul VanDyke, IT Supervisor
• Mitchell Davidson, PC Technician
• Betty McTavish
• Patricia Valerio, Secretary III / Engineering & Facilities Dept
• Seema Garoutte, Borough Assessing
• Dora Cross, Finance Director
16. ASSEMBLY MEMBERS’ COMMENTS
• Assembly Member Turner expressed his hope that the salary study reflects a 6
step increase for every employee and that he would like to explore ways to
utilize funds received from the state towards something similar to a pfd for the
tax payers or a different type of retirement system for Borough employees.
• Assembly Member Delgado thanked all the staff members for all their support
and hard work including those behind the scenes.
• Assembly Member Griffin congratulated the Finance Department on their 2020
‘Triple Crown’ winner award from the Government Finance Officers
Association.
• Assembly Member Smiley thanked the Mayor and Interim Manager for their
letters to Aerospace opposing land closures.
• Assembly Member Arndt thanked Sharon Blakeslee for her service to the
Borough and extended thanks to Debbie Rippey, previous Borough employee.
• Assembly Member Smith thanked Mr. Oliver from Senior Citizens of Kodiak for
his report, Dora in the finance department, Betty McTavish for ideas in regard
to salary study, and thanked Sharon Blakeslee for her service.
• Assembly Member Williams congratulated the Finance Department on their
2020 ‘Triple Crown’ winner award from the Government Finance Officers
Association and the Clerk’s office on another successful election.
17. ADJOURNMENT
ARNDT moved to adjourn the meeting at 7:55 p.m.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
KODIAK ISLAND BOROUGH
ATTEST:
William Roberts, Borough Mayor
Nova M. Javier, Borough Clerk
AGENDA ITEM #6.A.
September 29 Special Meeting, October 6 Regular Meeting, October 11 Spec...Page 16 of 105
Kodiak Island Borough
September 29, 2022
Assembly Special Meeting Minutes
Page 1 of 1
KODIAK ISLAND BOROUGH
Assembly Special Meeting
September 29, 2022
A special meeting of the Kodiak Island Borough Assembly was held on September 29, 2022, in
the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The
meeting was called to order at 8:06 p.m. Staff present were the Clerk’s Office staff, and HR
Officer Meagan Christiansen.
ROLL CALL
Present were Mayor William Roberts, Assembly members Scott Arndt, Joseph Delgado, Jared
Griffin, Geoffrey Smith, Scott Smiley, James Turner, and Aimee Williams.
CITIZENS COMMENTS – None.
CONSIDERATION OF MATTER(S) IN THE CALL FOR THE SPECIAL MEETING
A. Resolution No. FY2023-13 Designating The Individual Who Will Serve As
Temporary Administrative Official During The Absence Of The Kodiak Island
Borough Manager
ARNDT moved to adopt Resolution No. FY2023-13.
This resolution is presented to appoint Environmental Specialist/Solid Waste Manager Jena
Hassinger to serve as temporary administrative official to act as manager during the Interim
Manager's absence. This is in compliance to KIBC 1.10.030 and KIBC 2.10.010.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Griffin, Smiley,
Smith, Turner, and Williams.
ADJOURNMENT
ARNDT move to adjourn the meeting at 8:09 p.m.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
KODIAK ISLAND BOROUGH
ATTEST:
William Roberts, Mayor
Nova M. Javier, MMC, Borough Clerk
AGENDA ITEM #6.A.
September 29 Special Meeting, October 6 Regular Meeting, October 11 Spec...Page 17 of 105
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 20, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Administration of Oath of Office to Newly Elected Officials
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
The Clerk will administer the Oath of Office to Newly Elected Officials
DISCUSSION:
The Borough Clerk will administer the Oath of Office to the newly elected officials and
they will officially take office on Monday, October 24. Assembly member Delgado will
be administered his oath of office upon his return from his leave.
Kodiak Island Borough Code 2.25.030
Before taking office, an assembly member shall affirm in writing that the duties of the
office will honestly, faithfully, and impartially be performed. The oath shall be filed with
the clerk.
Kodiak Island Borough Code 2.25.020
The term of an assembly member is three years or until a successor is selected and
qualified. The regular term of office begins on the first Monday following a certification
of the election and upon taking an oath of office.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #8.A.
Administration of Oath of Office to Newly Elected Officials Page 18 of 105
Kodiak Island Borough
OFFICE of the CLERK
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
E-mail: clerks@kodiakak.us
Oath Of Office
Borough Mayor
State of Alaska )
) ss.
Third Judicial District )
I, Aimee Williams, do solemnly swear that I will support and defend the Constitution of the United States
of America, the Constitution of the State of Alaska, and the Ordinances of the Kodiak Island Borough.
I will honestly, faithfully, and impartially discharge my duties as a member of the Kodiak Island Borough
Borough Mayor to the best of my ability.
________________________________ ________________________________
Printed Name Signature
Subscribed and sworn to before me this _____ day of October 2022.
___________________________
Kodiak Island Borough Clerk
AGENDA ITEM #8.A.
Administration of Oath of Office to Newly Elected Officials Page 19 of 105
AGENDA ITEM #8.A.Administration of Oath of Office to Newly Elected OfficialsPage 20 of 105
Kodiak Island Borough
OFFICE of the CLERK
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
E-mail: clerks@kodiakak.us
Oath Of Office
Assembly Member
State of Alaska )
) ss.
Third Judicial District )
I, Jared Griffin, do solemnly swear that I will support and defend the Constitution of the United States of
America, the Constitution of the State of Alaska, and the Ordinances of the Kodiak Island Borough.
I will honestly, faithfully, and impartially discharge my duties as a member of the Kodiak Island Borough
Assembly to the best of my ability.
________________________________ ________________________________
Printed Name Signature
Subscribed and sworn to before me this _____ day of October 2022.
___________________________
Kodiak Island Borough Clerk
AGENDA ITEM #8.A.
Administration of Oath of Office to Newly Elected Officials Page 21 of 105
AGENDA ITEM #8.A.Administration of Oath of Office to Newly Elected OfficialsPage 22 of 105
Kodiak Island Borough
OFFICE of the CLERK
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
E-mail: clerks@kodiakak.us
Oath Of Office
Assembly Member
State of Alaska )
) ss.
Third Judicial District )
I, Larry Ledoux, do solemnly swear that I will support and defend the Constitution of the United States of
America, the Constitution of the State of Alaska, and the Ordinances of the Kodiak Island Borough.
I will honestly, faithfully, and impartially discharge my duties as a member of the Kodiak Island Borough
Assembly to the best of my ability.
________________________________ ________________________________
Printed Name Signature
Subscribed and sworn to before me this _____ day of October 2022.
___________________________
Kodiak Island Borough Clerk
AGENDA ITEM #8.A.
Administration of Oath of Office to Newly Elected Officials Page 23 of 105
AGENDA ITEM #8.A.Administration of Oath of Office to Newly Elected OfficialsPage 24 of 105
Kodiak Island Borough
OFFICE of the CLERK
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
E-mail: clerks@kodiakak.us
Oath Of Office
Assembly Member
State of Alaska )
) ss.
Third Judicial District )
I, Joseph Delgado, do solemnly swear that I will support and defend the Constitution of the United States
of America, the Constitution of the State of Alaska, and the Ordinances of the Kodiak Island Borough.
I will honestly, faithfully, and impartially discharge my duties as a member of the Kodiak Island Borough
Assembly to the best of my ability.
________________________________ ________________________________
Printed Name Signature
Subscribed and sworn to before me this _____ day of October 2022.
___________________________
Kodiak Island Borough Clerk
AGENDA ITEM #8.A.
Administration of Oath of Office to Newly Elected Officials Page 25 of 105
AGENDA ITEM #8.A.Administration of Oath of Office to Newly Elected OfficialsPage 26 of 105
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 20, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Presentation To Outgoing Mayor Bill Roberts
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
Deputy Presiding Officer Williams will do the presentation.
DISCUSSION:
Mayor Bill Roberts served as the Borough Mayor from October 2019 to October 2022. The
Kodiak Island Borough recognizes and thanks him for his service.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #8.B.
Presentation To Outgoing Mayor Bill Roberts Page 27 of 105
AGENDA ITEM #8.B.Presentation To Outgoing Mayor Bill RobertsPage 28 of 105
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 20, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Presentation To Outgoing Assembly Member Scott Arndt
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
Deputy Presiding Officer Williams will do the presentation.
DISCUSSION:
Assembly member Scott Arndt has served multiple terms as a Borough Assemblymember. He
was initially elected to the Assembly in October of 1980. The Kodiak Island Borough
recognizes and thanks him for his service.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #8.C.
Presentation To Outgoing Assembly Member Scott Arndt Page 29 of 105
-O 0'6 4i 0so-O Q J6 0 §9 Gog J
Qtertificateat Qppretiatiun
Jfur Ieahetsbip ant ?utstanhing éerhite
tn itnmak ifslanh i?urnugb
émtt Qrtmt
Qzisemhly ?ilemher
David Conrad,Interim ough Man ger
Nova M.Javier,Borough Clerk AGENDA ITEM #8.C.Presentation To Outgoing Assembly Member Scott ArndtPage 30 of 105
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 6, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Ordinance No. FY2023-09 Adopting Proposed Changes To The Kodiak Island
Borough Salary Schedules
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Move to advance ordinance No. FY2023-09 to public hearing at the next regular meeting of
the Assembly.
DISCUSSION:
In June 2022, the assembly directed the manager to request proposals (RFP) for a
compensation study. Although the compensation study was not approved, several members of
the Assembly felt it was timely to adjust the current pay schedule for employees while they continue to
explore potential salary study options.
Staff was directed to evaluate the cost of shifting the current pay schedules over by two columns and the
estimated annual cost is as follows:
$ 150,304 Annual Gross Pay Increase from Curr ent to Proposed
33,067 Annual Retirement Contribution Increase on Proposed Pay Increase
11,498 Annual Payroll Tax Increase on Proposed Pay Increase
4,509 Annual Worker's Comp. Insurance for Proposed Pay Increase
$ 199,378 Total Estimated Annual First Year Cost for Proposed Pay Increase
Attached are revised pay schedules for both bargaining unit positions and non-bargaining unit positions.
ALTERNATIVES:
FISCAL IMPACT:
Estimated First Year Annual Impact: $199,378.
OTHER INFORMATION:
AGENDA ITEM #10.A.
Ordinance No. FY2023-09 Adopting Proposed Changes To The Kodiak Island B...Page 31 of 105
Kodiak Island Borough, Alaska Ordinance No. FY2023-09
Page 1 of 1
Introduced by: KIB Assembly 1
Drafted by: Finance Director 2
Introduced on: 10/06/2022 3
Public Hearing Date: 10/20/2022 4
Adopted on: 5
KODIAK ISLAND BOROUGH 6
ORDINANCE NO. FY2023-09 7
8
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING 9
PROPOSED CHANGES TO THE KODIAK ISLAND BOROUGH SALARY SCHEDULES 10
11
WHEREAS, during the September 29, 2022, Work Session, the Assembly proposed to adjust 12
salary schedules to reflect current inflation trends by shifting the salary schedules over two 13
columns, and 14
15
WHEREAS, the Kodiak Island Borough has two salary schedules that cover all regular and 16
temporary employees (excluding contract employees) that would be altered by this ordinance; 17
one for bargaining unit positions and one for non-bargaining unit positions. 18
19
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 20
BOROUGH that: 21
22
Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 23
Kodiak Island Borough Code of Ordinances. 24
25
Section 2: APPENDIX A, attached herein, is adopted by reference and prior versions of the 26
schedules are hereby replaced. 27
28
Section 3: The Interim Manager is authorized to sign a Letter Of Agreement with the International 29
Brotherhood of Electrical Workers (IBEW) Local Union #1547 for the salary schedule 30
changes made by adopting this ordinance. 31
32
Effective Date: This ordinance shall be effective as of October 16, 2022. 33
34
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 35
THIS DAY OF , 2023 36
37
KODIAK ISLAND BOROUGH 38
39
ATTEST: 40
___________________________ 41
William Roberts, Mayor ______________________________ 42
Nova M. Javier, MMC, Borough Clerk 43
44
VOTES: 45
AGENDA ITEM #10.A.
Ordinance No. FY2023-09 Adopting Proposed Changes To The Kodiak Island B...Page 32 of 105
ABCDEFGHI JKLMABCDEFGHIJKLM7.00 Annual 34,76035,62936,519 37,432 38,368 39,327 40,310 41,318 42,351 43,410 44,495 45,608 46,74747,916 49,114Hourly16.711317.129117.5573 17.9962 18.4461 18.9073 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.474823.0367 23.61267.50 Annual 35,62936,51937,432 38,368 39,327 40,310 41,318 42,351 43,410 44,495 45,608 46,748 47,91649,114 50,342Hourly17.129117.557317.9962 18.4461 18.9073 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.036723.6126 24.20298.00 Annual 36,51937,43238,368 39,327 40,310 41,318 42,351 43,410 44,495 45,607 46,748 47,916 49,11450,342 51,600Hourly17.557317.996218.4461 18.9073 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.612624.2029 24.80808.50 Annual 37,43238,36839,327 40,310 41,318 42,351 43,410 44,495 45,608 46,748 47,916 49,114 50,34251,601 52,891Hourly17.996218.446118.9073 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.202924.8080 25.42829.00 Annual 38,36839,32740,310 41,318 42,351 43,410 44,495 45,607 46,748 47,916 49,114 50,342 51,60152,891 54,213Hourly18.446118.907319.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.808025.4282 26.06399.50 Annual 39,32740,31041,318 42,351 43,410 44,495 45,608 46,748 47,916 49,114 50,342 51,601 52,89154,213 55,569Hourly18.907319.380019.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.428226.0639 26.715510.00 Annual 40,31041,31842,351 43,410 44,495 45,608 46,748 47,916 49,114 50,342 51,601 52,891 54,21355,568 56,958Hourly19.380019.864520.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.063926.7155 27.383410.50 Annual 41,31842,35143,410 44,495 45,608 46,747 47,916 49,114 50,342 51,601 52,891 54,213 55,56856,957 58,381Hourly19.864520.361120.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.715527.3834 28.068011.00 Annual 42,35143,41044,495 45,608 46,748 47,916 49,114 50,342 51,601 52,891 54,213 55,568 56,95858,382 59,841Hourly20.361120.870121.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.383428.0680 28.769711.50 Annual 43,41044,49545,607 46,748 47,916 49,114 50,342 51,601 52,891 54,213 55,568 56,957 58,38159,841 61,337Hourly20.870121.391921.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.068028.7697 29.488912.00 Annual 44,49545,60846,748 47,916 49,114 50,342 51,601 52,891 54,213 55,568 56,958 58,382 59,84161,337 62,870Hourly21.391921.926722.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.769729.4889 30.226212.50 Annual 45,60846,74847,916 49,114 50,342 51,601 52,891 54,213 55,568 56,957 58,381 59,841 61,33762,870 64,442Hourly21.926722.474823.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.488930.2261 30.981813.00 Annual 46,74847,91649,114 50,342 51,601 52,891 54,213 55,568 56,957 58,381 59,841 61,337 62,87164,443 66,054Hourly22.474823.036723.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.226230.9819 31.756413.50 Annual 47,91649,11450,342 51,601 52,891 54,213 55,568 56,957 58,382 59,841 61,337 62,871 64,44266,053 67,704Hourly23.036723.612624.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.981831.7563 32.550314.00 Annual 49,11450,34251,601 52,891 54,213 55,568 56,958 58,381 59,841 61,337 62,870 64,442 66,05367,704 69,397Hourly23.612624.202924.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.756432.5503 33.364114.50 Annual 50,34251,60152,891 54,213 55,568 56,957 58,381 59,841 61,337 62,871 64,442 66,053 67,70569,398 71,133Hourly24.202924.808025.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.550333.3641 34.1982Kodiak Island BoroughSalary Schedule for Bargaining Unit PositionsNEWOLDChanges Proposed by Ordinance FY2023-09AGENDA ITEM #10.A.
Ordinance No. FY2023-09 Adopting Proposed Changes To The Kodiak Island B...Page 33 of 105
Kodiak Island BoroughSalary Schedule for Bargaining Unit PositionsChanges Proposed by Ordinance FY2023-09ABCDEFGHI JKLMABCDEFGHIJKLM15.00 Annual 51,60152,89154,213 55,568 56,957 58,382 59,841 61,337 62,871 64,442 66,053 67,705 69,39771,132 72,910Hourly24.808025.428226.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.364034.1981 35.053115.50 Annual 52,89154,21355,568 56,957 58,381 59,841 61,337 62,871 64,442 66,053 67,705 69,397 71,13272,910 74,733Hourly25.428226.063926.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.198135.0531 35.929416.00 Annual 54,21355,56856,958 58,382 59,841 61,337 62,870 64,442 66,053 67,705 69,397 71,132 72,91074,733 76,601Hourly26.063926.715527.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.053135.9294 36.827716.50 Annual 55,56856,95758,382 59,841 61,337 62,870 64,442 66,053 67,705 69,397 71,132 72,910 74,73376,601 78,516Hourly26.715527.383428.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.929436.8276 37.748317.00 Annual 56,95758,38259,841 61,337 62,871 64,442 66,053 67,705 69,397 71,132 72,910 74,733 76,60178,516 80,479Hourly27.383428.068028.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.827637.7483 38.692017.50 Annual 58,38259,84161,337 62,871 64,442 66,053 67,705 69,397 71,132 72,911 74,733 76,601 78,51680,479 82,491Hourly28.068028.769729.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.748338.6920 39.659318.00 Annual 59,84161,33762,870 64,442 66,053 67,705 69,397 71,132 72,910 74,733 76,601 78,517 80,47982,491 84,553Hourly28.769729.488930.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.692039.6593 40.650818.50 Annual 61,33762,87164,442 66,053 67,705 69,397 71,132 72,910 74,733 76,601 78,516 80,479 82,49184,553 86,667Hourly29.488930.226230.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.659340.6508 41.667119.00 Annual 62,87164,44266,053 67,705 69,397 71,132 72,910 74,733 76,601 78,516 80,479 82,491 84,55486,668 88,835Hourly30.226230.981831.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.650841.6671 42.708719.50 Annual 64,44266,05367,705 69,397 71,132 72,910 74,733 76,601 78,517 80,479 82,491 84,554 86,66888,835 91,056Hourly30.981831.756432.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.667142.7088 43.776520.00 Annual 66,05367,70569,397 71,132 72,910 74,733 76,601 78,516 80,479 82,491 84,554 86,668 88,83491,055 93,331Hourly31.756432.550333.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.708843.7765 44.870920.50 Annual 67,70569,39771,132 72,910 74,733 76,602 78,517 80,479 82,491 84,554 86,668 88,834 91,05593,331 95,665Hourly32.550333.364034.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.776544.8709 45.992721.00 Annual 69,39771,13272,910 74,733 76,601 78,517 80,479 82,491 84,554 86,668 88,834 91,055 93,33195,664 98,056Hourly33.364034.198135.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.870945.9927 47.142521.50 Annual 71,13272,91074,733 76,601 78,516 80,479 82,491 84,554 86,668 88,834 91,055 93,332 95,66598,057 100,508Hourly34.198135.053135.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.992747.1425 48.321122.00 Annual 72,91074,73376,601 78,516 80,479 82,491 84,554 86,667 88,834 91,055 93,331 95,665 98,056100,507 103,020Hourly35.053135.929436.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.142548.3211 49.529122.50 Annual 74,73376,60278,517 80,479 82,491 84,554 86,668 88,834 91,055 93,331 95,665 98,056 100,508103,021 105,596Hourly35.929436.827637.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.321149.5291 50.7674NEWOLDAGENDA ITEM #10.A.
Ordinance No. FY2023-09 Adopting Proposed Changes To The Kodiak Island B...Page 34 of 105
Kodiak Island BoroughSalary Schedule for Bargaining Unit PositionsChanges Proposed by Ordinance FY2023-09ABCDEFGHI JKLMABCDEFGHIJKLM23.00 Annual 76,60178,51680,479 82,491 84,554 86,668 88,834 91,055 93,331 95,665 98,056 100,508 103,021105,597 108,236Hourly36.827637.748338.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.529150.7673 52.036523.50 Annual 78,51780,47982,491 84,554 86,668 88,834 91,055 93,332 95,665 98,056 100,508 103,021 105,596108,236 110,942Hourly37.748338.692039.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.767352.0365 53.337424.00 Annual 80,47982,49184,554 86,667 88,834 91,055 93,331 95,665 98,056 100,508 103,020 105,596 108,236110,942 113,715Hourly38.692039.659340.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.036553.3374 54.670824.50 Annual 82,49184,55486,668 88,834 91,055 93,331 95,665 98,056 100,508 103,020 105,596 108,236 110,942113,716 116,558Hourly39.659340.650841.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.337454.6708 56.037625.00 Annual 84,55486,66888,834 91,055 93,332 95,665 98,056 100,508 103,021 105,596 108,236 110,942 113,715116,558 119,472Hourly40.650841.667142.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.670856.0376 57.438525.50 Annual 86,66888,83491,055 93,331 95,665 98,056 100,508 103,020 105,596 108,236 110,942 113,715 116,558119,472 122,459Hourly41.667142.708843.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.037657.4385 58.874526.00 Annual 88,83491,05593,331 95,665 98,056 100,508 103,020 105,596 108,236 110,942 113,715 116,558 119,472122,459 125,520Hourly42.708843.776544.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.438658.8746 60.346426.50 Annual 91,05593,33195,665 98,056 100,508 103,021 105,596 108,236 110,942 113,715 116,558 119,472 122,459125,520 128,658Hourly43.776544.870945.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.874560.3464 61.855027.00 Annual 93,33195,66598,057 100,508 103,021 105,596 108,236 110,942 113,715 116,558 119,472 122,459 125,521128,659 131,876Hourly44.870945.992747.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.346461.8551 63.401427.50 Annual 95,66598,056100,508 103,021 105,596 108,236 110,942 113,715 116,558 119,472 122,459 125,521 128,658131,874 135,171Hourly45.992747.142548.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.855063.4014 64.986428.00 Annual 98,056100,508103,020 105,596 108,236 110,942 113,715 116,558 119,472 122,459 125,520 128,658 131,875135,172 138,551Hourly47.142548.321149.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.8550 63.401464.9864 66.611128.50 Annual 100,508103,021105,596 108,236 110,942 113,715 116,558 119,472 122,459 125,521 128,658 131,875 135,172138,551 142,015Hourly48.321149.529150.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.8550 63.4014 64.986466.6111 68.276329.00 Annual 103,021105,596108,236 110,942 113,715 116,558 119,472 122,459 125,521 128,658 131,875 135,172 138,551142,015 145,565Hourly49.529150.767352.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.8550 63.4014 64.9864 66.611168.2764 69.983329.50 Annual 105,596108,236110,942 113,715 116,558 119,472 122,459 125,520 128,658 131,875 135,172 138,551 142,015145,565 149,205Hourly50.767352.036553.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.8550 63.4014 64.9864 66.6111 68.276469.9833 71.732930.00 Annual 108,236110,942113,715 116,558 119,472 122,459 125,521 128,658 131,875 135,172 138,551 142,015 145,565149,204 152,934Hourly52.036553.337454.6708 56.0376 57.4386 58.8745 60.3464 61.8550 63.4014 64.9864 66.6111 68.2764 69.983371.7329 73.5262OLDNEWAGENDA ITEM #10.A.
Ordinance No. FY2023-09 Adopting Proposed Changes To The Kodiak Island B...Page 35 of 105
NEWABCDEFGHI JKLMOLDABCDEFGHIJKLMA11 Annual34,93535,80937,062 38,359 39,702 41,091 42,530 44,018 45,559 47,153 48,804 50,512 52,27954,109 56,003Hourly16.795817.215717.8183 18.4419 19.0874 19.7555 20.4469 21.1625 21.9032 22.6698 23.4633 24.2845 25.134426.0141 26.9246A12 Annual40,17641,18142,622 44,114 45,658 47,256 48,910 50,622 52,393 54,227 56,125 58,089 60,12362,227 64,405Hourly19.315519.798420.4913 21.2085 21.9508 22.7191 23.5143 24.3373 25.1891 26.0707 26.9832 27.9276 28.905129.9168 30.9639A13 Annual44,19445,29946,884 48,525 50,223 51,981 53,801 55,684 57,633 59,650 61,737 63,898 66,13568,450 70,845Hourly21.247021.778222.5405 23.3294 24.1459 24.9910 25.8657 26.7710 27.7080 28.6778 29.6815 30.7203 31.795532.9083 34.0601B21 Annual46,40447,56449,228 50,951 52,735 54,581 56,491 58,468 60,514 62,632 64,824 67,093 69,44171,871 74,387Hourly22.309422.867123.6675 24.4958 25.3532 26.2406 27.1590 28.1095 29.0934 30.1116 31.1656 32.2563 33.385334.5538 35.7632B22 Annual48,72449,94251,690 53,499 55,371 57,309 59,315 61,391 63,540 65,764 68,066 70,448 72,91475,466 78,107Hourly23.424924.010524.8508 25.7206 26.6209 27.5526 28.5169 29.5150 30.5480 31.6172 32.7238 33.8692 35.054636.2815 37.5514B23 Annual51,15952,43854,274 56,173 58,139 60,174 62,280 64,460 66,716 69,051 71,468 73,969 76,55879,238 82,011Hourly24.595825.210726.0931 27.0063 27.9515 28.9299 29.9424 30.9904 32.0750 33.1977 34.3596 35.5622 36.806938.0951 39.4285B24/B31 Annual53,71755,06056,987 58,982 61,046 63,183 65,394 67,683 70,052 72,504 75,041 77,668 80,38683,200 86,111Hourly25.825626.471227.3977 28.3567 29.3491 30.3764 31.4395 32.5399 33.6788 34.8576 36.0776 37.3403 38.647239.9999 41.3998B25/B32 Annual56,40357,81459,837 61,931 64,099 66,342 68,664 71,068 73,555 76,129 78,794 81,552 84,40687,360 90,418Hourly27.117027.795028.7678 29.7747 30.8168 31.8954 33.0117 34.1671 35.3630 36.6007 37.8817 39.2075 40.579842.0001 43.4701C41 Annual59,22460,70562,829 65,028 67,304 69,660 72,098 74,621 77,233 79,936 82,734 85,630 88,62791,729 94,939Hourly28.473129.184930.2064 31.2636 32.3578 33.4903 34.6625 35.8757 37.1313 38.4309 39.7760 41.1682 42.609144.1004 45.6439C42 Annual62,18563,73965,970 68,279 70,669 73,142 75,702 78,352 81,094 83,932 86,870 89,910 93,05796,314 99,685Hourly29.896530.643931.7164 32.8265 33.9754 35.1646 36.3953 37.6692 38.9876 40.3521 41.7645 43.2262 44.739146.3050 47.9256C43 Annual65,29466,92669,269 71,693 74,202 76,799 79,487 82,270 85,149 88,129 91,214 94,406 97,711101,131 104,670Hourly31.391332.176133.3023 34.4679 35.6742 36.9228 38.2151 39.5527 40.9370 42.3698 43.8527 45.3876 46.976248.6204 50.3221Kodiak Island BoroughSalary Schedule for Non-Bargaining Unit PositionsChanges Proposed by Ordinance FY2023-09AGENDA ITEM #10.A.
Ordinance No. FY2023-09 Adopting Proposed Changes To The Kodiak Island B...Page 36 of 105
Kodiak Island BoroughSalary Schedule for Non-Bargaining Unit PositionsChanges Proposed by Ordinance FY2023-09NEWABCDEFGHI JKLMOLDABCDEFGHIJKLMC44/C51 Annual68,55970,27372,732 75,278 77,912 80,639 83,462 86,383 89,406 92,536 95,774 99,126 102,596106,187 109,903Hourly32.960933.784934.9674 36.1912 37.4579 38.7689 40.1258 41.5302 42.9838 44.4882 46.0453 47.6569 49.324951.0513 52.8381C45/C52 Annual68,55970,27372,732 75,278 77,912 80,639 83,462 86,383 89,406 92,536 95,774 99,126 102,596106,187 109,903Hourly32.960933.784934.9674 36.1912 37.4579 38.7689 40.1258 41.5302 42.9838 44.4882 46.0453 47.6569 49.324951.0513 52.8381D61 Annual75,58677,47680,187 82,994 85,899 88,905 92,017 95,237 98,570 102,020 105,591 109,287 113,112117,071 121,168Hourly36.339437.247938.5515 39.9008 41.2974 42.7428 44.2388 45.7871 47.3897 49.0483 50.7650 52.5418 54.380856.2841 58.2541D62 Annual79,36681,35084,197 87,144 90,194 93,351 96,618 100,000 103,500 107,122 110,872 114,752 118,769122,926 127,228Hourly38.156739.110640.4795 41.8963 43.3626 44.8803 46.4511 48.0769 49.7596 51.5012 53.3037 55.1694 57.100359.0988 61.1673D63 Annual83,33485,41788,406 91,501 94,703 98,018 101,448 104,999 108,674 112,478 116,414 120,489 124,706129,071 133,588Hourly40.064241.065842.5031 43.9907 45.5304 47.1240 48.7733 50.4804 52.2472 54.0759 55.9685 57.9274 59.954962.0533 64.2252E81 Annual87,50089,68792,826 96,075 99,438 102,918 106,520 110,248 114,107 118,101 122,234 126,513 130,941135,524 140,267Hourly42.067243.118944.6281 46.1900 47.8067 49.4799 51.2117 53.0041 54.8593 56.7794 58.7666 60.8235 62.952365.1556 67.4361E82 Annual91,87694,17397,469 100,880 104,411 108,066 111,848 115,762 119,814 124,008 128,348 132,840 137,489142,301 147,282Hourly44.171145.275446.8600 48.5001 50.1977 51.9546 53.7730 55.6550 57.6030 59.6191 61.7057 63.8654 66.100768.4142 70.8087E83 Annual96,46998,880102,341 105,923 109,631 113,468 117,439 121,549 125,804 130,207 134,764 139,481 144,363149,416 154,645Hourly46.379247.538749.2026 50.9247 52.7070 54.5518 56.4611 58.4372 60.4825 62.5994 64.7904 67.0581 69.405171.8343 74.3485
AGENDA ITEM #10.A.
Ordinance No. FY2023-09 Adopting Proposed Changes To The Kodiak Island B...Page 37 of 105
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 20, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Resolution No. FY2023-14 Ratifying And Certifying The Results Of The
October 4, 2022, Regular Municipal Election
ORIGINATOR: Nova M. Javier, MMC, Borough Clerk
RECOMMENDATION:
Move to adopt Resolution No. FY2023-14.
DISCUSSION:
The local regular municipal election was held on Tuesday, October 4, 2022. The Canvass Board
met on October 12-13, 2022, and examine in detail all early voting, by-mail ballots, absentee
ballot by mail, write ins, personal representative ballots, questioned ballots, and accountability
reports from each of the precincts of the Kodiak Island Borough. At the completion of canvass,
it was determined that the difference between two candidates for the three-year assembly race
was within two percent or less; therefore, the Clerk initiated a recount. The Clerk also gave
notice to the interested parties.
With no objection from the interested parties, the Canvass Board was appointed as the Recount
Board and conducted the recount of ballots in an open proceeding. Upon completion of the
recount, the Recount Board certified and presented the attached results to the Assembly.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
KIBC 7.40.020 Certification of Election
A. As soon as possible after completion of the canvass, the assembly shall meet in public
session to receive the report of the canvass board. If, after considering said report, the
assembly determines that the election was validly held, the election shall be certified by
resolution and entered upon the minutes of the meeting.
B. If the canvass board reports a failure to comply with provisions of state law and borough
ordinance or illegal election practices occurred and that such failure is sufficient to change the
outcome of the election, the assembly may exclude the votes cast in one or more precincts
where such failure or illegal practices occurred from the total returns or may declare the entire
election invalid and order a new election.
C. If the canvass board reports an apparent discrepancy in the returns of one or more precincts,
the assembly may order a recount of the votes cast in said precinct(s). Such recount shall be
conducted immediately by the canvassing board and the results reported to the assembly.
D. In case of failure to elect a candidate because of a tie vote, the assembly shall immediately
cause the canvass board to recount the votes. If there is still a failure to elect because of a tie
after completion of the recount, the election shall be determined fairly by lot from among the
candidates tying in a meeting of the assembly and under its direction.
AGENDA ITEM #14.B.1.
Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 38 of 105
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 20, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
E. Upon certification of a valid election the assembly shall direct the clerk to deliver to each
person elected to office a “certificate of election” signed by the clerk and authent icated by the
seal of the borough.
7.40.030 Election recounts.
A. A defeated candidate, or 10 qualified voters, who believe there has been a mistake made by an election
official or by the canvassing board in counting the votes in an election, may file an application requesting a
recount with the clerk no later than 5 p.m. on the day scheduled for the certification of the election results
or by delivering the application for recount to the assembly at its meeting held to certify the election returns.
The applicant shall include a deposit in cash or certified check for $250.00. The deposit shall be applied
against any costs incurred pursuant to subsection E of this section or refunded if there is no liability for
recount costs. If the difference between two candidates is two percent or less, the clerk shall initiate the
recount and give notice to the interested parties.
B. The application shall specify in substance the basis of the belief that a mistake has been made, t he
particular election precinct or precincts for which the recount is to be held, the particular office, proposition,
or question for which the recount is to be held, and that the person making the application is a candidate or
that the 10 persons making the application are qualified voters. The application for a recount shall bear the
notarized signature of the candidate or the 10 qualified voters seeking the recount. The date on which the
clerk receives an application, rather than the date of mailing or transmission, determines whether the
application is filed with the time allowed under this subsection.
C. Upon receiving an application in substantially required form, the clerk shall appoint a recount board of
four or more qualified voters to conduct the recount of ballots, as soon as possible, of those precincts cited
in the application for recount. The rules governing the counting of marked ballots by the election board shall
be followed. Those requesting the recount, those whose election is recounted, and the public shall be allowed
to attend the recount proceeding.
D. Upon completion of recount, the recount board shall certify the results of the recount to the assembly. The
assembly shall declare the final election resul ts and direct the clerk to deliver to each person elected to office
a “certificate of election” signed by the clerk and authenticated by the seal of the borough.
E. The applicant or applicants for recount shall pay all costs and expenses incurred in a recount of an election
demanded by the applicant or applicants if the recount fails to reverse any result of the election or the
difference between the winning and losing vote on the result requested for recount is more than two percent.
AGENDA ITEM #14.B.1.
Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 39 of 105
Kodiak Island Borough, Alaska Resolution No. FY2023-14
Page 1 of 4
Introduced by: Borough Clerk’s Office 1
Drafted by: Borough Clerk 2
Introduced on: 10/20/2022 3
Adopted on: 4
5
KODIAK ISLAND BOROUGH 6
RESOLUTION NO. FY2023-14 7
8
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RATIFYING AND 9
CERTIFYING THE RESULTS OF THE MUNICIPAL ELECTION HELD ON OCTOBER 4, 2022 10
11
WHEREAS, the Kodiak Island Borough held a Regular Election on October 4, 2022, at which 12
time candidates for the following offices were voted on: 13
Borough Mayor One Seat, Three Year Term 14
Borough Assembly Two Seats, Three Year Terms 15
Borough Assembly One Seat, One Year Term 16
School Board One Seat, Three Year Term 17
Bay View Road Service Area Board Two Seats, Three Year Terms 18
Fire Protection Area No. 1 Board One Seat, Three Year Term 19
Monashka Bay Road Service Area Board Two Seats, Three Year Terms 20
Service Area No. 1 Board Two Seats, Three Year Terms 21
Womens Bay Service Area Board Two Seats, Three Year Terms 22
23
WHEREAS, the Alaska Redistricting Board adopted the Final Proclamation of Redistricting on 24
November 10, 2021, and on April 13, 2022, the Board adopted an Amended Proclamation Plan. 25
Alaska Statute 29.20.070(b) provides that not later the first regular election that occurs after 26
adoption of a final state redistricting plan under art. VI, sec. 10, Constitution of the State of Alaska, 27
the assembly shall propose and submit to the voters of the borough, at that regular election or at 28
a special election called for the purpose, one or more forms of assembly representation. The 29
current method of assembly representation is by election of members of the assembly at large by 30
the qualified voters of the borough. Therefore, in compliance with AS 29.20.070(b), the following 31
proposition was presented to the duly qualified voters of the Kodiak Island Borough. 32
33
ASSEMBLY REPRESENTATION 34
35
Shall the present form of assembly representation whereby the assembly consists 36
of seven (7) members and all members of the assembly are elected at-large by the 37
qualified voters of the borough be retained? 38
39
YES 40
NO 41
42
WHEREAS, the Canvass Board of the Kodiak Island Borough appointed by the Kodiak Island 43
Borough Assembly met on October 12-13, 2022 and tallied the votes as follows: 44
45 BOROUGH MAYOR – ONE SEAT, THREE YEAR TERM 46 47
Aimee Williams …………………………………………………………………… 1216
48
AGENDA ITEM #14.B.1.
Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 40 of 105
Kodiak Island Borough, Alaska Resolution No. FY2023-14
Page 2 of 4
49
BOROUGH ASSEMBLY – TWO SEATS, THREE YEAR TERMS 50
Scott Arndt …………………………………………………………………… 623
Jared Griffin …………………………………………………………………… 626
Larry LeDoux …………………………………………………………………… 970
Jacob Castonguay …………………………………………………………………… 369
51
BOROUGH ASSEMBLY– ONE SEAT, ONE YEAR TERM 52
Cort Neff …………………………………………………………………… 621
Joseph Delgado …………………………………………………………………… 657
53
SCHOOL BOARD – ONE SEAT, THREE YEAR TERM 54
James Pryor …………………………………………………………………… 1160
55
BAY VIEW ROAD SERVICE AREA BOARD – TWO SEATS, THREE YEAR TERMS 56
Jim Carmichael
(Write-in)
…………………………………………………………………… 3
57
FIRE PROTECTION AREA NO. 1 BOARD – ONE SEAT, THREE YEAR TERM 58
Mike Dolph …………………………………………………………………… 538
59
MONASHKA BAY ROAD SERVICE AREA BOARD – TWO SEATS, THREE YEAR TERMS 60
No Candidates …………………………………………………………………… 0
61
SERVICE AREA NO. 1 BOARD - TWO SEATS, THREE YEAR TERMS 62
Jason Bunch …………………………………………………………………… 408
Dennis Symmons
(Write-in)
…………………………………………………………………… 8
63
WOMENS BAY SERVICE AREA BOARD - TWO SEATS, THREE YEAR TERMS 64
Billy Ecret …………………………………………………………………… 139 Jason Chandler (Write-in) …………………………………………………………………… 10
65
PROPOSITION – ASSEMBLY APPORTIONMENT 66
Yes …………………………………………………………………… 1220 No …………………………………………………………………… 107 67
2022 Election Results 68
Total Registered Voters Votes Cast Percentage
05/800 - Chiniak 140 41 29%
05/810 - Flats 1798 187 10%
05/815 - Larsen Bay 157 22 14%
05/820 - Kodiak No. 1 2036 303 15%
05/825 - Kodiak No. 2 1998 217 11%
05/830 - Mission Rd 3621 605 17%
05/835 - Old Harbor 124 8 6%
05/840 - Ouzinkie 142 24 17%
05/845 - Port Lions 176 23 13%
Totals 10,192 1430 14%
AGENDA ITEM #14.B.1.
Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 41 of 105
Kodiak Island Borough, Alaska Resolution No. FY2023-14
Page 3 of 4
69
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 70
BOROUGH THAT the Assembly finds that the Municipal Election of October 4, 2022, was validly 71
held and hereby ratifies and certifies the results of the election: 72
73
Section 1: In the Borough-wide election for Mayor, Aimee Williams was elected to a three-74
year term. Since Ms. Williams cannot serve simultaneously serve as Mayor and 75
Assembly member, she has tendered her resignation as an Assembly member to 76
assume the Mayoral position. Through this resolution, her resignation is accepted 77
and the Assembly seat she holds will be declared vacant effective Friday, October 78
21, 2022, at 12:01 a.m. 79
80
Section 2: In the Borough-wide election for Assembly, Larry LeDoux and Jared Griffin were 81
elected to three-year terms each. 82
83
Section 3: In the Borough-wide election for Assembly, Joseph Delgado was elected to a 84
one-year term. 85
86
Section 4: In the Borough-wide election for School Board, James Pryor was elected to a 87
three-year term. 88
89
Section 4: In the Fire Protection Area No. 1 Board, Mike Dolph was elected to a three-year 90
term. 91
92
Section 5: In the Service Area No. 1 Board, Jason Bunch and write-in candidate Dennis 93
Symmons were both elected to three-year terms each. 94
95
Section 6: In the Womens Bay Service Area Board, Billy Ecret and write-in candidate Jason 96
Chandler were both elected to three-year terms each. 97
98
Section 7: In the Bay View Road Service Area Board Board, write-in candidate Jim 99
Carmichael was elected to a three-year term. The other seat will be filled by 100
Assembly appointment. 101
102
Section 8: Monashka Bay Service Area Board had no declared candidates. Per KIBC 103
2.100.070, these seats will be filled by Assembly appointment. 104
105
Section 8: The Proposition/Question pertaining to Assembly representation presented to the 106
voters passed with 1220 yes votes. 107
108
NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 109
ISLAND BOROUGH that the election was validly held and that the Clerk is directed to deliver to 110
each person elected to office a certificate of election. 111
112
113
AGENDA ITEM #14.B.1.
Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 42 of 105
Kodiak Island Borough, Alaska Resolution No. FY2023-14
Page 4 of 4
114
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 115
THIS _____________ DAY OF OCTOBER, 2022 116
117
KODIAK ISLAND BOROUGH 118
119
ATTEST: 120
___________________________ 121
William Roberts, Mayor ___________________________122
Nova M. Javier, Borough Clerk 123
VOTES: 124
Ayes: 125
Noes: 126
AGENDA ITEM #14.B.1.
Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 43 of 105
ORIGINAL DOCUMENTWITH SIGNATURES ON FILEIN THE CLERK'S OFFICEAGENDA ITEM #14.B.1.Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 44 of 105
AGENDA ITEM #14.B.1.Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 45 of 105
AGENDA ITEM #14.B.1.Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 46 of 105
AGENDA ITEM #14.B.1.Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 47 of 105
ORIGINAL DOCUMENT WITH SIGNATURES ON FILE IN THE OFFICE OF THE BOROUGH CLERKAGENDA ITEM #14.B.1.Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 48 of 105
ORIGINAL DOCUMENT WITH SIGNATURES ON FILE IN THE OFFICE OF THE BOROUGH CLERKAGENDA ITEM #14.B.1.Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 49 of 105
AGENDA ITEM #14.B.1.Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 50 of 105
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check for $250.00.The shallbeappliedagainstanycostsincurredpursuantto
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AGENDA ITEM #14.B.1.Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 51 of 105
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certi?cation of the election orbydeliveringtheapplicationforrecounttotheassemblyatits
meeting held to certify the returns.Theapplicantshallincludeadepositincashorcerti?ed
check for $250.00.The shallbeappliedagainstanycostsincurredpursuantto
subsection gof this section o
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AGENDA ITEM #14.B.1.Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 52 of 105
A IMEE WILLIAMS
12621 NOCH DR
KODIAK, AK 99615
O CTOBER 17, 2022
K ODIAK ISLAND BOROUGH CLERK
NOVA JAVIER
710 MILL BAY ROAD
KODIAK, AK 99615
MADAM CLERK,
I HEREBY OFFER MY RESIGNATION AS A KODIAK ISLAND BOROUGH ASSEMBLY
MEMBER, FOR MY 2020 – 2023 TERM, TO BE EFFECTIVE ON FRIDAY, OCTOBER 21,
2022, AT 12:01AM.
S I NCERELY,
AIMEE WILLIAMS
AGENDA ITEM #14.B.1.
Resolution No. FY2023-14 Ratifying And Certifying The Results Of The Oct...Page 53 of 105
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 20, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Ordinance No. FY2023-02A An Ordinance Of The Assembly Of The Kodiak
Island Borough Amending Ordinance No. FY2023-02, Fiscal Year 2023
Budget, By Amending Budgets To Account For Various Revenues That Are
Over Budget, Providing For Additional Expenditures, And Moving Funds
Between Projects
ORIGINATOR: Dria Bray-Holloway, General Accountant
RECOMMENDATION:
Move to advance Ordinance No. FY2023-02A to public hearing at the next regular meeting of
the Assembly.
DISCUSSION:
10/13/22 REVISION
During the 10/13/22 work session, a request was made to remove the Tourism Development
budget adjustment because the financial information did not include the first quarter transient
accommodation revenues which are not due until 10/30/22. Item will be addressed in future
amendments.
ORIGINAL
This ordinance presents the net changes for additional funding requests which occurred during
the current fiscal year for items or circumstances not known or expected during the initial
creation of the FY2023 Budget.
Staff was asked to provide quarterly cost information for the receptionist position at the Kodiak
Fisheries Research Center (KFRC) and make arrangements for transfers from the General
Fund to fund the position. That position costs roughly $5,200 a month for 2 days a week. As of
9/26/22, the Tourism Development Fund has a current FY2023 deficit of $11,000.
Funds (not including Capital Project Funds)
Funds are accounts established to collect money that must be used for a specified purpose.
The following funds are being changed with this budget amendment:
Fund Additional
Appropriation
Transfer
In/(Out)
Current
Cash Balance
100 - General Fund
10/13 Revision $0 ($TBD) $8,041,822
220 - Building &
Grounds $0 ($45,000) $669,320
277 - Tourism
Development 10/13
Revision
$0 $TBD $69,501
AGENDA ITEM #14.C.1.
Ordinance No. FY2023-02A An Ordinance Of The Assembly Of The Kodiak Isla...Page 54 of 105
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 20, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
Projects (within Capital Project Funds)
Since most projects cover multiple years, the Borough does not create annual budgets for them.
Instead, each project budget is developed when the project is originated. Throughout the life of
a project, funds will cycle in and out of the perspective budgets due to continuous changes with
the scope of work, expenses that are over and under original estimates, or funds remaining at
project completion. The projects being amended by this budget amendment are:
Capital Project Fund Project Name Increasing/(Decreasing)
415 Peterson Elementary Roof
Replacement $45,000
455 Tsunami Siren Upgrades -
2020 ($105,041)
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #14.C.1.
Ordinance No. FY2023-02A An Ordinance Of The Assembly Of The Kodiak Isla...Page 55 of 105
Kodiak Island Borough, Alaska Ordinance No. FY2023-02A
Page 1 of 2
Introduced by: Finance Department thru the Mayor 1
Drafted by: Finance Director 2
Introduced on: 10/20/2022 3
Public Hearing Date: 4
Adopted on: 5
KODIAK ISLAND BOROUGH 6
ORDINANCE NO. FY2023-02A 7
8
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 9
ORDINANCE NO. FY2023-02, FISCAL YEAR 2023 BUDGET, BY AMENDING BUDGETS TO 10
ACCOUNT FOR VARIOUS REVENUES THAT ARE OVER BUDGET, PROVIDING FOR 11
ADDITIONAL EXPENDITURES, AND MOVING FUNDS BETWEEN PROJECTS 12
13
WHEREAS, staff requests a budget increase of $36,588 for the General Fund, Non-Profit 14
Kodiak Colleges and Libraries line item; and 15
16
WHEREAS, staff requests a budget increase of $24,430 for the General Fund, Animal Control 17
department per the Animal Control Contract No. FY2023-01; and 18
19
WHEREAS, staff requests a transfer of $45,000 from the Building and Grounds Fund to the 20
Peterson Elementary Roof Replacement Capital project; and 21
22
WHEREAS, staff requests to return $105,041 of unexpended money from the Tsunami Siren 23
Upgrades project to the Renewal and Replacement fund. 24
25
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 26
BOROUGH THAT: 27
28
Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 29
Kodiak Island Borough Code of Ordinances. 30
31
Section 2: The following budget amendments are made and supplemental appropriations are 32
approved: 33
34
Additional Appropriations: 35
Fund – Department/Project # Amount of Budget Increase
& Additional Appropriation
100-191 General Fund: Non-Profit Kodiak
Colleges & Libraries
$36,588
100 – General Fund Contingency ($36,588)
100-186 General Fund – Animal Control $24,430
100 – General Fund Contingency ($24,430)
36
37
38
AGENDA ITEM #14.C.1.
Ordinance No. FY2023-02A An Ordinance Of The Assembly Of The Kodiak Isla...Page 56 of 105
Kodiak Island Borough, Alaska Ordinance No. FY2023-02A
Page 2 of 2
Transfer Appropriations: 39
Fund – Department
Transferring Out
Fund – Department/Project
Transferring In
Transfer
Amount
220 Building & Grounds 415 / #21008 $45,000
455 Capital Projects / #20021 469 R&R $105,041
40
41
Effective Date: This ordinance takes effect upon adoption. 42
43
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 44
THIS __________ DAY OF _______________, 2023 45
46
KODIAK ISLAND BOROUGH 47
48
ATTEST: 49
___________________________ 50
William Roberts, Mayor ______________________________ 51
Nova M. Javier, MMC, Borough Clerk 52
53
VOTES: 54
Ayes: 55
Noes: 56
AGENDA ITEM #14.C.1.
Ordinance No. FY2023-02A An Ordinance Of The Assembly Of The Kodiak Isla...Page 57 of 105
Project - 11009 Island Wide UST Removal/ Replacement (469-614)Active REVENUES 572,931.00 572,931.00 .00 100
EXPENSES 572,931.00 569,830.02 .00 3,100.98 99
Project 11009 - Island Wide UST Removal/ Replacement (469-614)Net $0.00 $3,100.98 ($3,100.98)+++
Project - 12010 Anton Larsen Dock (430-530)Active REVENUES 2,100,000.00 1,848,573.50 251,426.50 88
EXPENSES 2,100,000.00 1,848,573.50 .00 251,426.50 88
Project 12010 - Anton Larsen Dock (430-530)Net $0.00 $0.00 $0.00 +++
Project - 13006 Borough Building Rehab (469-614)Active REVENUES 1,931,702.00 1,931,702.00 .00 100
EXPENSES 1,931,702.00 23,519.82 .00 1,908,182.18 1
Project 13006 - Borough Building Rehab (469-614)Net $0.00 $1,908,182.18 ($1,908,182.18)+++
Project - 16003 Chiniak Emergency Shelter Rebuild (450-565)Active REVENUES 670,958.00 810,913.57 (139,955.57)121
EXPENSES 670,958.00 776,400.33 17,561.04 (123,003.37)118
Project 16003 - Chiniak Emergency Shelter Rebuild (450-565)Net $0.00 $34,513.24 ($16,952.20)+++
Project - 17002 Baler Building Siding & Roof (490-566)Completed REVENUES 975,000.00 983,382.44 (8,382.44)101
EXPENSES 975,000.00 983,382.44 .00 (8,382.44)101
Project 17002 - Baler Building Siding & Roof (490-566)Net $0.00 $0.00 $0.00 +++
Project - 18005 Baler Building UST Removal/Replacement (490-566)Active REVENUES 235,000.00 235,000.00 .00 100
EXPENSES 235,000.00 212,948.49 5,000.00 17,051.51 93
Project 18005 - Baler Building UST Removal/Replacement (490-566)Net $0.00 $22,051.51 ($17,051.51)+++
Project - 19003 KFRC Seawater Storage & Filter Vessels (426-805)Active REVENUES 30,000.00 30,000.00 .00 100
EXPENSES 30,000.00 .00 .00 30,000.00 0
Project 19003 - KFRC Seawater Storage & Filter Vessels (426-805)Net $0.00 $30,000.00 ($30,000.00)+++
Project - 19008 CAMA/ Collection Software Upgrade (415-569)Active REVENUES 600,000.00 600,000.00 .00 100
EXPENSES 600,000.00 .00 .00 600,000.00 0
Project 19008 - CAMA/ Collection Software Upgrade (415-569)Net $0.00 $600,000.00 ($600,000.00)+++
Project - 19011 Womens Bay Fire Kitchen Remodel (450-550)Active REVENUES 25,000.00 25,000.00 .00 100
EXPENSES 25,000.00 .00 .00 25,000.00 0
Project 19011 - Womens Bay Fire Kitchen Remodel (450-550)Net $0.00 $25,000.00 ($25,000.00)+++
Project - 19012 Leachate Aeration (490-712)Active REVENUES 2,888,000.00 2,888,000.00 .00 100
EXPENSES 2,888,000.00 660,345.23 2,134,628.62 93,026.15 97
Project 19012 - Leachate Aeration (490-712)Net $0.00 $2,227,654.77 ($93,026.15)+++
Project - 19013 Junk Car Removal (415-538)Active REVENUES 25,200.00 25,200.00 .00 100
EXPENSES 25,200.00 19,912.80 .00 5,287.20 79
Project 19013 - Junk Car Removal (415-538)Net $0.00 $5,287.20 ($5,287.20)+++
Run by Dria Bray-Holloway on 09/27/2022 12:58:06 PM Page 1 of 5
Current active Capital projects
Life-to-Date Through 09/27/22
Project Number Project Description Status Budget Actual Encumbered Balance % of Budget
AGENDA ITEM #14.C.1.Ordinance No. FY2023-02A An Ordinance Of The Assembly Of The Kodiak Isla...Page 58 of 105
Project - 19014 Fuel Leak Cleanup @ Hospital 540-740 ( reimbursable)Active REVENUES 150,000.00 150,000.00 .00 100
EXPENSES 150,000.00 199,728.05 .00 (49,728.05)133
Project 19014 - Fuel Leak Cleanup @ Hospital 540-740 ( reimbursable)Net $0.00 ($49,728.05)$49,728.05 +++
Project - 19015 Aerial Imagery (415-)Active REVENUES 40,000.00 40,000.00 .00 100
EXPENSES 40,000.00 .00 .00 40,000.00 0
Project 19015 - Aerial Imagery (415-)Net $0.00 $40,000.00 ($40,000.00)+++
Project - 20001 PKIMC New Fuel Tank (495-537)Active REVENUES 370,000.00 370,000.00 .00 100
EXPENSES 370,000.00 281,167.50 74,694.31 14,138.19 96
Project 20001 - PKIMC New Fuel Tank (495-537)Net $0.00 $88,832.50 ($14,138.19)+++
Project - 20003 PKIMC Retaining Wall (495-537)Active REVENUES 2,835,000.00 2,835,000.00 .00 100
EXPENSES 2,835,000.00 2,532,869.40 65,907.22 236,223.38 92
Project 20003 - PKIMC Retaining Wall (495-537)Net $0.00 $302,130.60 ($236,223.38)+++
Project - 20004 KFRC Exterior ( 426-805)Active REVENUES 150,000.00 150,000.00 .00 100
EXPENSES 150,000.00 97,664.55 38,983.72 13,351.73 91
Project 20004 - KFRC Exterior ( 426-805)Net $0.00 $52,335.45 ($13,351.73)+++
Project - 20005 Borough Building Abatement/ Mechanical Upgrades
(469-614)
Active REVENUES 1,275,000.00 1,275,000.00 .00 100
EXPENSES 1,275,000.00 269,913.78 1,003,450.32 1,635.90 100
Project 20005 - Borough Building Abatement/ Mechanical Upgrades (469-614)Net $0.00 $1,005,086.22 ($1,635.90)+++
Project - 20006 PKIMC Structural Analysis & Project List Development
(495-537)
Active REVENUES 50,000.00 50,000.00 .00 100
EXPENSES 50,000.00 38,122.05 .00 11,877.95 76
Project 20006 - PKIMC Structural Analysis & Project List Development (495-537)Net $0.00 $11,877.95 ($11,877.95)+++
Project - 20007 KIBSD Auxiliary Gym Design (415-539)Active REVENUES 60,000.00 55,734.00 4,266.00 93
EXPENSES 60,000.00 61,128.32 .00 (1,128.32)102
Project 20007 - KIBSD Auxiliary Gym Design (415-539)Net $0.00 ($5,394.32)$5,394.32 +++
Project - 20008 North Star Elementary Siding 470-536 Active REVENUES 1,369,506.00 1,072,794.46 296,711.54 78
EXPENSES 1,369,506.00 480,542.47 712,629.76 176,333.77 87
Project 20008 - North Star Elementary Siding 470-536 Net $0.00 $592,251.99 $120,377.77 +++
Project - 20009 Salonie Creek Culvert Replacement Project (455-550)Active REVENUES 370,359.00 176,737.09 193,621.91 48
EXPENSES 370,359.00 122,123.49 36,109.00 212,126.51 43
Project 20009 - Salonie Creek Culvert Replacement Project (455-550)Net $0.00 $54,613.60 ($18,504.60)+++
Project - 20020 KIBSD Auditorium Upgrade Reimbursable (415-539)Active REVENUES 27,000.00 .00 27,000.00 0
EXPENSES 27,000.00 1,003.76 23,643.50 2,352.74 91
Run by Dria Bray-Holloway on 09/27/2022 12:58:06 PM Page 2 of 5
Current active Capital projects
Life-to-Date Through 09/27/22
Project Number Project Description Status Budget Actual Encumbered Balance % of Budget
AGENDA ITEM #14.C.1.Ordinance No. FY2023-02A An Ordinance Of The Assembly Of The Kodiak Isla...Page 59 of 105
Project 20020 - KIBSD Auditorium Upgrade Reimbursable (415-539)Net $0.00 ($1,003.76)$24,647.26 +++
Project - 20021 Tsunami Siren Upgrades - 2020 (455-550)Active REVENUES 622,527.00 628,985.36 (6,458.36)101
EXPENSES 622,527.00 523,944.33 .00 98,582.67 84
Project 20021 - Tsunami Siren Upgrades - 2020 (455-550)Net $0.00 $105,041.03 ($105,041.03)+++
Project - 20022 Fuel Tank Line Leak - Long Term Care (545-743)Active REVENUES .00 .00 .00 +++
EXPENSES .00 289,613.61 .00 (289,613.61)+++
Project 20022 - Fuel Tank Line Leak - Long Term Care (545-743)Net $0.00 ($289,613.61)$289,613.61 +++
Project - 20023 ADF&G Fuel Spill Active REVENUES .00 .00 .00 +++
EXPENSES .00 .00 .00 .00 +++
Project 20023 - ADF&G Fuel Spill Net $0.00 $0.00 $0.00 +++
Project - 20024 Chiniak Water System (455-550)Active REVENUES 75,000.00 75,000.00 .00 100
EXPENSES 75,000.00 15,434.41 19,970.00 39,595.59 47
Project 20024 - Chiniak Water System (455-550)Net $0.00 $59,565.59 ($39,595.59)+++
Project - 21000 PKIMC Fire Alarm Replacement & Upgrade (497-567)Active REVENUES 726,000.00 726,000.00 .00 100
EXPENSES 726,000.00 33,518.00 44,742.00 647,740.00 11
Project 21000 - PKIMC Fire Alarm Replacement & Upgrade (497-567)Net $0.00 $692,482.00 ($647,740.00)+++
Project - 21001 KFRC Fume Hoods (428-805)Active REVENUES 190,000.00 190,000.00 .00 100
EXPENSES 190,000.00 35,730.38 141,740.50 12,529.12 93
Project 21001 - KFRC Fume Hoods (428-805)Net $0.00 $154,269.62 ($12,529.12)+++
Project - 21002 Saltery Cove Trail System Access & Improvement
Project (432-140)
Active REVENUES 361,918.00 33,595.68 328,322.32 9
EXPENSES 361,918.00 33,761.91 .00 328,156.09 9
Project 21002 - Saltery Cove Trail System Access & Improvement Project (432-140)Net $0.00 ($166.23)$166.23 +++
Project - 21003 NOAA Hazmat Shed Reimbursable by NOAA (555-758)Active REVENUES 12,950.00 12,477.50 472.50 96
EXPENSES 12,950.00 3,807.56 .00 9,142.44 29
Project 21003 - NOAA Hazmat Shed Reimbursable by NOAA (555-758)Net $0.00 $8,669.94 ($8,669.94)+++
Project - 21004 Sargent Creek Park Upgrades (252-215)Active REVENUES .00 .00 .00 +++
EXPENSES .00 .00 .00 .00 +++
Project 21004 - Sargent Creek Park Upgrades (252-215)Net $0.00 $0.00 $0.00 +++
Project - 21005 Emergency Boro Bldg. Boiler Repair (415-568)Active REVENUES 28,000.00 28,000.00 .00 100
EXPENSES 28,000.00 27,155.83 .00 844.17 97
Project 21005 - Emergency Boro Bldg. Boiler Repair (415-568)Net $0.00 $844.17 ($844.17)+++
Project - 21007 Long Term Care Center Fuel Line Replacement (445-
742)
Active REVENUES 85,000.00 85,000.00 .00 100
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Current active Capital projects
Life-to-Date Through 09/27/22
Project Number Project Description Status Budget Actual Encumbered Balance % of Budget
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EXPENSES 85,000.00 66,387.88 .00 18,612.12 78
Project 21007 - Long Term Care Center Fuel Line Replacement (445-742)Net $0.00 $18,612.12 ($18,612.12)+++
Project - 21008 Peterson Elementary Roof Replacement (415-539)Active REVENUES 25,000.00 25,000.00 .00 100
EXPENSES 25,000.00 55,412.65 11,446.50 (41,859.15)267
Project 21008 - Peterson Elementary Roof Replacement (415-539)Net $0.00 ($30,412.65)$41,859.15 +++
Project - 21009 Landfill Stage 3 Closure (490-713)Active REVENUES 2,850,000.00 2,850,000.00 .00 100
EXPENSES 2,850,000.00 683,983.71 2,907,794.79 (741,778.50)126
Project 21009 - Landfill Stage 3 Closure (490-713)Net $0.00 $2,166,016.29 $741,778.50 +++
Project - 22000 KFRC Ozonator (428-805)Active REVENUES 180,000.00 180,000.00 .00 100
EXPENSES 180,000.00 65,765.69 105,881.54 8,352.77 95
Project 22000 - KFRC Ozonator (428-805)Net $0.00 $114,234.31 ($8,352.77)+++
Project - 22001 Alaska Community Health Funds (COVID-19) - (432-
808)
Active REVENUES 513,947.00 513,946.03 .97 100
EXPENSES 513,947.00 513,946.03 .00 .97 100
Project 22001 - Alaska Community Health Funds (COVID-19) - (432-808)Net $0.00 $0.00 $0.00 +++
Project - 22002 American Relief Plan [ARPA] (432-321)Active REVENUES 150,000.00 29,512.50 120,487.50 20
EXPENSES 150,000.00 29,512.50 2,257.26 118,230.24 21
Project 22002 - American Relief Plan [ARPA] (432-321)Net $0.00 $0.00 $2,257.26 +++
Project - 22003 Main Elementary Roof Replacement (469-614)Active REVENUES 725,000.00 285,735.96 439,264.04 39
EXPENSES 725,000.00 579,407.48 68,013.77 77,578.75 89
Project 22003 - Main Elementary Roof Replacement (469-614)Net $0.00 ($293,671.52)$361,685.29 +++
Project - 22004 East Elementary Roof Replacement (469-614)Active REVENUES 20,000.00 10,000.00 10,000.00 50
EXPENSES 20,000.00 5,278.21 .00 14,721.79 26
Project 22004 - East Elementary Roof Replacement (469-614)Net $0.00 $4,721.79 ($4,721.79)+++
Project - 22006 Local Government Lost Revenue Relief (432-322)Active REVENUES .00 1,925,939.01 (1,925,939.01)+++
EXPENSES .00 .00 .00 .00 +++
Project 22006 - Local Government Lost Revenue Relief (432-322)Net $0.00 $1,925,939.01 ($1,925,939.01)+++
Project - 22007 Mental Health Facilities Assessment (220-233)Active REVENUES 25,000.00 .00 25,000.00 0
EXPENSES 25,000.00 23,812.86 .00 1,187.14 95
Project 22007 - Mental Health Facilities Assessment (220-233)Net $0.00 ($23,812.86)$23,812.86 +++
Project - 22008 KFRC Facility Fuel Spill (415-553) - Reimburseable Active REVENUES .00 .00 .00 +++
EXPENSES .00 8,978.59 .00 (8,978.59)+++
Project 22008 - KFRC Facility Fuel Spill (415-553) - Reimburseable Net $0.00 ($8,978.59)$8,978.59 +++
Project - 22009 KFRC Carpet Replacement (428-805)Active EXPENSES .00 4,139.72 .00 (4,139.72)+++
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Current active Capital projects
Life-to-Date Through 09/27/22
Project Number Project Description Status Budget Actual Encumbered Balance % of Budget
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Project - 22010 Bayside FY23 Classroom Addition (455-550)Active REVENUES 25,000.00 .00 25,000.00 0
EXPENSES 25,000.00 .00 .00 25,000.00 0
Project 22010 - Bayside FY23 Classroom Addition (455-550)Net $0.00 $0.00 $0.00 +++
Grand Totals
REVENUES 23,365,998.00 23,725,160.10 (359,162.10)102
EXPENSES 23,365,998.00 12,178,767.35 7,414,453.85 3,772,776.80 84
Grand Totals Net $0.00 $11,546,392.75 ($4,131,938.90)+++
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Current active Capital projects
Life-to-Date Through 09/27/22
Project Number Project Description Status Budget Actual Encumbered Balance % of Budget
AGENDA ITEM #14.C.1.Ordinance No. FY2023-02A An Ordinance Of The Assembly Of The Kodiak Isla...Page 62 of 105
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 20, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Ordinance No. FY2023-11 Determining That It Is In The Borough's Best
Interests To Lease The Property At 717 E. Rezanof Drive Pursuant To A
Competitive Request For Proposals Process Which Waives Certain Disposal
Procedures
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Move to advance Ordinance No. FY2023-11 to public hearing at the next regular meeting of the
Assembly.
DISCUSSION:
As directed, the staff and borough attorney have developed and presented for review an
ordinance for the disposal by lease of the three buildings at 717 East Rezanof Street (former
Mental Health Facilities). By affirmative action by the assembly, this ordinance will direct the
staff to develop and advertise a Request For Proposal for the long term lease of the facilities.
ALTERNATIVES:
Decline the Ordinance as presented and provide alternate direction regarding the disposition
of the facilities.
FISCAL IMPACT:
Fiscal impact will be determined by lease negotiation and cannot be projected at this time.
OTHER INFORMATION:
AGENDA ITEM #14.C.2.
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Kodiak Island Borough, Alaska Ordinance No. FY2023-11
Page 1 of 4
Introduced by: Finance Director 1
Drafted by: Finance Director 2
Introduced on: 10/20/2022 3
Public Hearing Date: 4
Adopted on: 5
6
KODIAK ISLAND BOROUGH 7
ORDINANCE NO. FY2023-11 8
9
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DETERMINING 10
THAT IT IS IN THE BOROUGH’S BEST INTERESTS TO LEASE THE PROPERTY AT 717 E. 11
REZANOF DRIVE PURSUANT TO A COMPETITIVE REQUEST FOR PROPOSALS PROCESS 12
WHICH WAIVES CERTAIN DISPOSAL PROCEDURES. 13
14
RECITALS 15
16
WHEREAS, the Kodiak Island Borough owns Lot 5A, Block 1, US Survey 2538A, Kodiak 17
Recording District, Third Judicial District, State of Alaska, which is an approximately 2.49 acre 18
parcel and includes the Borough project office at 720 Egan Way and an approximately 92,115 sq. 19
ft. portion of the parcel leased from 1997 until recently by the Sisters of Providence for the 20
Providence Kodiak Island Counseling Center; and, 21
22
WHEREAS, the structures previously leased by Sisters of Providence are old and in poor 23
condition. The structures are known to have asbestos containing materials and lead based paint 24
in some locations; and, 25
26
WHEREAS, the Sisters of Providence have vacated the property, and the Borough must 27
evaluate whether to destroy the buildings, to renovate the buildings for Borough use, or to dispose 28
of the property by lease or sale to a third party; and, 29
30
WHEREAS, the Borough Assembly finds that, apart from the Borough projects office, consisting 31
of an approximately 16,349 sq. ft. portion of the parcel, the Borough does not have a present use 32
for the parcel; and, that due to the costs to either demolish the buildings or to secure and maintain 33
the property and to remediate the asbestos and lead paint if the Borough were to retain it for 34
Borough use, disposal by lease to a party who will address these issues and provide revenue to 35
the Borough more advantageous to the residents of the Borough; and, 36
37
WHEREAS, the Borough has been contacted by multiple parties seeking to obtain rights to 38
lease the property at 717 E. Rezanof Drive for use for employee housing or other purposes 39
serving community needs; and, 40
41
WHEREAS, the Borough Assembly finds that it is in the Borough’s best interests to dispose of 42
a leasehold interest in the property at 717 E. Rezanof Drive under a competitive proposal process 43
to the party offering the proposal which most benefits the Borough; and, 44
45
WHEREAS, KIBC 18.40.030 authorizes leases for up to a fifty-five year term with the term 46
dependent upon the desirability of the proposed use, the amount of investment in improvements 47
proposed and made, the nature of the proposed improvement with respect to durability and time 48
required to amortize the investment. The Borough Assembly finds that it is in the Borough’s best 49
AGENDA ITEM #14.C.2.
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Kodiak Island Borough, Alaska Ordinance No. FY2023-11
Page 2 of 4
interests to lease the property for a term of at least ten years with the duration of the term to 50
depend upon the proposal accepted; and, 51
52
WHEREAS, KIBC 18.20.020 permits the Borough to dispose of land in any manner not 53
prohibited by law, unless another provision of Title 18 of the KIB Code or another provision of law 54
establishes a specific mandatory procedure; and, 55
56
WHEREAS, KIBC 18.20.030 calls for Planning Commission review and recommendation prior 57
to approval of a disposal of an interest in land by the Borough; and, 58
59
WHEREAS, the Assembly finds that Planning Commission review of this proposed disposal of 60
an interest in land would not provide meaningful guidance where the land was previously under 61
a long term lease to a third party and would continue to be leased. Additionally, the Borough is 62
soliciting proposals which may have varied elements making evaluation of the proposed use by 63
the Planning Commission prior to the decision to dispose by lease impractical. Further, the 64
Assembly can refer the successful proposal to the Planning Commission review if the Assembly 65
determines that such review would be warranted. Therefore, it is in the Borough’s best interests 66
to dispose of a leasehold interest in the property at 717 E. Rezanof Drive without requiring 67
Planning Commission review under KIBC 18.20.030 prior to disposal; and, 68
69
WHEREAS, KIBC 18.20.050 calls for an ordinance and public vote ratifying the disposal if a 70
sale, lease or other permanent disposal of an interest in Borough land valued at over $1 million 71
to a single entity is to be accomplished by means other than an outcry auction; and, 72
73
WHEREAS, the Assembly finds that the deteriorated condition and presence of asbestos and 74
lead paint in the buildings on this parcel makes it difficult to determine an accurate market value; 75
that the value to the Borough is less than the market value when the lack of a current use and the 76
required remediation costs are taken into account; that it is in the Borough’s best interests to have 77
a clear determination as to whether the ratification requirement will apply to proposals received 78
for this disposal process; and, that disposal by competitive proposals is a competitive disposal 79
method similar to a disposal by outcry auction. Therefore, the Assembly finds that the ratification 80
requirement in KIBC 18.20.050 should be waived because the policies underlying that 81
requirement are adequately served here; and, 82
83
WHEREAS, KIBC 2.125.040 calls for the Architectural Review Board to review all architectural 84
and engineering proposals and design drawings for Borough owned buildings and publicly funded 85
projects; and, 86
87
WHEREAS, the Assembly finds that the Architectural Review Board review of design drawings 88
for Borough owned buildings and public projects under KIBC 2.125.040 was not intended to 89
include review of private party plans for redevelopment or remodel of leased Borough buildings 90
under a privately funded project, and that it is appropriate to clearly exempt the proposals for 91
leasehold improvements of the property from review by the Architectural Review Board. 92
93
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 94
BOROUGH THAT: 95
96
Section 1: This ordinance is NOT of permanent nature and shall NOT become a part of the 97
Kodiak Island Borough Code of Ordinances. 98
99
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Kodiak Island Borough, Alaska Ordinance No. FY2023-11
Page 3 of 4
Section 2: that the Borough Manager is directed to solicit proposals for the lease of an 100
approximately 92,115 square foot portion of Lot 5A, Block 1, US Survey 2538A, Kodiak Recording 101
District, Third Judicial District, State of Alaska, consisting of the land and structures formerly 102
leased by Sisters of Providence (the Property), which Property is depicted on the diagram 103
attached as Appendix 1 to this ordinance. 104
105
Section 3: that the lease of the Property authorized by this ordinance shall not be subject to 106
Planning Commission review and recommendation prior to disposal under KIBC 18.20.030. To 107
the extent that code section would apply it is superseded by this ordinance and will not apply to 108
the disposal by lease under this ordinance. 109
110
Section 4: that the lease of the Property authorized by this ordinance shall not be subject to 111
a requirement for ratification of the ordinance authorizing the disposal under KIBC 18.20.050. To 112
the extent that code section would apply it is superseded by this ordinance and will not apply to 113
the disposal by lease under this ordinance. 114
115
Section 5: that the redevelopment or remodel of the structures on the leased Property shall 116
not be subject to Architectural Review Board review of engineering proposals and design 117
drawings for Borough owned buildings under KIBC 2.125.040. To the extent that code section 118
would apply it is superseded by this ordinance and will not apply to the disposal by lease under 119
this ordinance. 120
121
Section 6: the procedure for disposal of a leasehold interest in the Property shall include 122
substantially the following steps: 123
124
A. The Borough shall solicit competitive proposals. 125
126
B. A committee selected by the Borough Manager shall score and rank the proposals 127
taking into consideration: 128
129
1. the capacity and resources of the respondent to accomplish the renovation 130
work and complete the project putting the Property into productive use; 131
132
2. the respondent’s familiarity with the Kodiak community and ability to 133
address community needs with the project; 134
135
3. the timeline and development plan for putting the Property back into 136
productive use and remedying conditions on the Property in an expedient manner; 137
138
4. the respondent’s commitment to provide local management and to be 139
responsive to community concerns; and, 140
141
5. the revenue to the Borough from the rental. 142
143
Such other factors as the Manager deems appropriate to include in the request for proposals: 144
145
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Kodiak Island Borough, Alaska Ordinance No. FY2023-11
Page 4 of 4
C. the Manager shall review the evaluation committee’s rankings, and may seek 146
additional information before making a recommendation to the Assembly for intent to award the 147
lease; and, 148
149
D. the Assembly shall have final approval of the award to the successful respondent. 150
151
Section 7: Among other requirements, the terms for the lease shall include: 152
153
A. the Property is leased AS IS; 154
155
B. renovation of the structures on the Property is at no expense to the Borough; 156
157
C. remediation of any dangerous conditions on the Property, including asbestos 158
containing materials and lead based paint as required by law; 159
160
D. defense and indemnification of the Borough from any claims or damages relating 161
to the tenant’s use of the Property; 162
163
E. maintenance of the Property throughout the lease term at the tenant’s expense, 164
leaving it in a condition at the end of the lease which does not pose a liability to or impose 165
significant costs on the Borough; and, 166
167
F. use of the Property will be only in compliance with the zoning code and any 168
applicable laws, and Assembly approval is required for a change in use from the proposed use. 169
170
Section 8: This ordinance shall become effective as provided in KIBC 1.10.040. 171
172
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 173
THIS ____ DAY OF _______________, 2022. 174
175
KODIAK ISLAND BOROUGH 176
ATTEST: 177
178
___________________________ 179
Aimee Williams, Mayor ___________________________ 180
Nova Javier, Borough Clerk 181
VOTES: 182
Ayes: 183
Noes: 184
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APPENDIX 2
DRAFT LEASE AGREEMENT
This Lease Agreement (Lease) is made effective as of ____________, 2022 (Effective
Date), between the Kodiak Island Borough, a second class borough (Landlord) organized
and existing under the laws of Alaska, whose address is 710 Mill Bay Road, Kodiak, Alaska
99615, and ___________________ (Tenant) whose address is ________________________,
Kodiak, Alaska 99615, each a Party and collectively, the Parties.
RECITALS
A. Landlord owns certain real property located at 717 E Rezanof Drive, Kodiak,
Alaska, herein referred to as the Property, which is more particularly described as:
Lot 5A, Block 1, US Survey 2538A, Kodiak Recording District,
Third Judicial District, State of Alaska.
B. Tenant desires to use a portion of Landlord’s Property for the purpose of
__________________________________.
C. Landlord is willing to lease a designated portion of the Property to Tenant under
the terms of this Lease.
NOW, THEREFORE, it is hereby agreed as follows:
1.Leased Premises. Landlord leases to Tenant the following designated portion
of the Property (Leased Premises): Lot 5A, Block 1, USS 2538A, excepting therefrom an
approximatapproximateely 16,349 square foot portion retained by Landlord for use as
Landlord’s projects office. The Leased Premises is depicted in the diagram attached as Exhibit
AAppendix 1.
2.Authorized Uses. This Lease is issued for the following authorized uses:
_____________________________________________________. Tenant shall be responsible
for obtaining any permits and approvals required for this use.
3.Prohibited uses. Tenant shall not use, or permit the use of, the Leased
Premises for any purpose other than the purpose or purposes for which the Leased Premises
are leased. Tenant’s use shall also comply with and abide by all federal, state, borough,
municipal and other governmental statutes, ordinances and regulations affecting the Leased
Premises, the improvements or any activity or condition on or in the Leased Premises. Tenant
shall not use the Leased Premises in a manner which generates excessive noise, vibration or
visual blight. Tenant shall work cooperatively in good faith with Landlord to address any
complaints of adverse off-site impacts.
4.Change in use. Any change in use must be approved by the Landlord.
5.Term. The initial term of this Lease is ten (10)____ years (Lease Term),
commencing as of _______________________, 2022 (Commencement Date) with up to one
additional ten (10)one _____ year extension (herein, Extension Term). The extension is
subject to the conditions that: a) at the sole option of Tenant, so long as Tenant is not in
violation of any terms or conditions as set forth in this Lease; b) Tenant (herein, Extension
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Term)provides notice of intent to extend for the Extension Term at least 12 months prior to
expiration of the original Lease Term; and, c) the Lease Rrate for the Extended Term shall be
at the annual rate of 10% of the appraised fair market value of the land and improvement rights
being leased, subject to adjustment at five year intervals in accordance with KIBC 18.40.080.
The Extension Term shall be automatic unless: (a) Tenant notifies Landlord at least 30 days
prior to the expiration of the then-current Lease Term of its intent not to renew this Lease, or (b)
Landlord notifies Tenant in writing of a default, and Tenant fails to timely cure that default. At
the conclusion of the original Lease Term or Extension Term, if any, this Lease shall terminate.
6.Rent. The rent for the Leased Premises will be: 1) the obligation of the Tenant to
renovate, at Tenant’s own expense, the Leased Premises for Tenant’s use, including those
asbestos containing materials on the Leased Premises that will be remediated or properly
contained as required by law, and that any lead based paint will be removed or the risks
addressed in a manner which complies with legal requirements and protects Landlord from
potential liability to users and occupants; and, 2) a monthly rental payment of $______ per
month during the Lease Term (first month prorated) and any Extension Term which shall be
paid in equal monthly installments of not less than $_____________, with the first
installment to be paid to Landlord on or before the 1st day of ________, 2022, to continue
on the 1st day of each succeeding month thereafter during the Lease Term. Payment not
received by the 10th day of the month will result in an additional 150% of the delinquent
rental payment in additional to the rent due.
Unless a separate rent escalation method is provided for, during the Lease Term thThe
monthly rent payment will be adjusted every five (5) years based upon increases in the
Consumer Price Index (CPI), Anchorage Area, since the last rental adjustment. Landlord shall
give Tenant at least sixty (60) days’ notice prior to the effective date of a rent adjustment.
During the Extended Term the monthly rental rate shall be adjusted at five yearfive-year
intervals in accordance with KIBC 18.40.080.
7.Maintenance of the Leased Premises. The Parties’ responsibilities as to the
maintenance of the Leased Premises during the Lease Term are as follows:
a. Tenant. Tenant is responsible for maintaining the entire Leased
Premises at Tenant’s own expense, which shall include, but not be limited to the maintenance,
repair and replacement of the foundation, roof, exterior and interior walls, windows, doors,
electrical, heating, plumbing, and mechanical systems, wastewater/sewage system and
domestic water system, HVAC system, communication and security system, parking area
(including snow removal), all of which shall be maintained in a clean, safe and satisfactory
condition and repair. Landlord shall have no obligation to maintain, repair or reconstruct all or
any portion of the Leased Premises during or for Tenant’s occupancy or to pay for or construct
any improvements to the Leased Premises unless otherwise agreed to in writing by Landlord.
b. Consent for Structural Alterations. No major remodeling or structural
alterations of the Leased Premises may be undertaken without Tenant first having obtained
Landlord’s written consent, which consent shall not be unreasonably withheld.
c. Landlord Right of Inspection. Tenant is to make the Leased Premises
available to Landlord, or Landlord’s agents, at reasonable times upon a minimum of 24 hours
notice, in order to permit inspection concerning the condition and state of repair of the Leased
Premises.
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d. Clean Premises; Signage. Tenant is responsible for repair, replacement,
maintenance, and keeping clean all door and window glass that are part of the Leased
Premises. Tenant shall not display signs or advertisement posters on the exterior of the Leased
Premises or ground area adjacent to the Leased Premises without the same being first
approved in writing by Landlord. All signage approved by Landlord shall also be consistent with
all applicable ordinances, codes, and regulations of the City of Kodiak and Kodiak Island
Borough.
8.Condition of Premises. Tenant accepts the Leased Premises in its present
condition on the basis of the Lease "AS IS" TOGETHER WITH ALL DEFECTS, WHETHER
KNOWN OR UNKNOWN, AND WITH NO EXPRESS OR IMPLIED REPRESENTATIONS,
STATEMENTS, OR WARRANTIES BY LANDLORD AS TO THE PHYSICAL CONDITIONS,
QUALITY OF CONSTRUCTION, WORKMANSHIP, STATE OF REPAIR, OR FITNESS FOR
ANY PARTICULAR PURPOSE, ALL OF WHICH ARE SPECIFICALLY DISCLAIMED BY
LANDLORD.
9.Utilities. Tenant shall be solely responsible for and promptly pay all charges for
gas, electricity, telephone service, or any other utility used or consumed by Tenant on the
Leased Premises.
10.Changes and Improvements by Tenant. Those alternations or construction
described in the Tenant’s Pproposed Uuse pPlan must be completed within ____ months of
the Effective Date of this lLease signing. Tenant shall notify Landlord of the total renovation
cost per facility within 30 days of possession of Certificate of Occupancy for each facility.
Except for those alterations or that construction described in Tenant’s approved
proposed use plan, Tenant shall not make any improvement, construction, alteration, or
addition, and no modification in, on, or about the Leased Premises, including structural
alterations to the walls or floors of any of Landlord’s permanent structures on the Leased
Premises, without the prior written consent of Landlord being first had and obtained, which
consent will not be unreasonably withheld. Any improvement, construction, alteration, addi-
tion or modification to which Landlord consents shall be performed at Tenant’s sole cost and
expense, unless otherwise agreed. Tenant shall keep the Leased Premises and the
improvements constructed thereon free and clear of all liens and shall pay all costs for labor
and material arising out of such construction and shall hold Landlord harmless from any
cost, expense or liability therefore. In the event any permanent improvement, structures,
alterations, fixtures or leasehold additions are erected or installed by Tenant, whether or not
such were accomplished with the consent of Landlord, such shall become part of the realty,
building or land upon or within which they are erected and shall become the property of, and
title thereto shall vest in Landlord.
11.Hold Harmless. The use of the Leased Premises by Tenant, its officers,
agents, members, employees, contractors, customers and guests shall be at its own risk.
Tenant agrees it shall defend, indemnify and hold Landlord harmless from all claims, causes
of action, judgment, liabilities, expenses, costs and attorney fees arising from any act,
omission or neglect of Tenant, Tenant’'s agents or employees, or of any person permitted by
Tenant to be upon or about the Leased Premises, as well as from all claims, causes of
action, judgments, liabilities, expense, costs and attorney fees brought by or at the instance,
or in the name of any governmental body, or any public authority in which it shall be
attempted to subject Tenant or the Leased Premises, or any portion thereof, to any
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damages, cost injunctions, restrictions or regulations, by reason of any claim that there shall
have been any such act, omission, or neglect in any of the respects aforesaid. All claims of
which Tenant has knowledge shall be promptly communicated to Landlord, and Tenant shall
thereupon indemnify, defend and hold Landlord harmless therefrom.
12.Hazardous Wastes and Environmental Matters. Tenant shall not cause or
permit any activities on the Leased Premises which directly or indirectly could result in the
Leased Premises or any other property becoming contaminated with hazardous or toxic
waste or substances, or which violates any municipal, state, or federal environmental law.
For purposes of this Lease, the term “hazardous or toxic waste or substances” means any
substance or material defined or designated as hazardous or toxic waste or substance,
hazardous or toxic material or other similar terms by an applicable federal, state, or local
statute, regulation, or ordinance now or hereafter in effect during the Lease Term. Tenant
shall comply, at Tenant’s expense, with all statutes, regulations, and ordinances, which
apply to Tenant or the Leased Premises, relating to use, collection, storage, removal or
cleanup of hazardous or toxic waste or substances in or on the Leased Premises. Tenant
shall indemnify and hold Landlord harmless from all costs including remediation and clean-
up costs, penalties, fees, and reasonable attorney fees incurred by Landlord as a result of
Tenant’s failure to comply with the provisions of this Section. The provisions of this Section
shall survive the expiration or earlier termination of this Lease.
13.Insurance.
a. Tenant shall secure and keep in force during the Lease Term adequate
insurance to protect both Landlord and Tenant against comprehensive public liability and
property damage:
i. property damage arising from one occurrence in the amount of not
less than the assessed value or $15,000,000.00, whichever is greater; and,
ii. personal injury or death in an amount of not less than $1
5,000,000.00 per person and $15,000,000.00 per occurrence.
b. All insurance required by this covenant must:
i. name Landlord as an additional assured;
ii. provide that Landlord be notified prior to any termination or
cancellation in the insurance coverage; and,
iii. include a waiver of subrogation by which the insurer waives all
rights of subrogation against Landlord for payments made under the policy.
c. The requirement of insurance coverage does not relieve Tenant of any
other obligations under this Lease.
d.
14.Holding Over. Subject to the Extension Term available to Tenant in Section 5
above, if Tenant holds over after the expiration of this Lease, the holding over will not operate
as a renewal or extension of this Lease, but only creates a tenancy from month-to-month,
Commented [SBE1]: Do we want to add a limit of
$50,000 or some other number for deductible or
self insured retention limits?
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regardless of any rent payments accepted by Landlord. Tenant’s obligations for performance
under this Lease will continue until the month-to-month tenancy is terminated by Landlord.
Landlord may terminate the hold-over month-to-month tenancy at any time by giving Tenant at
least 30 days’ prior written notice.
15.Assignment and Subletting. Tenant shall not assign or sublet the Leased
Premises, or any part thereof, without the prior written consent of Landlord which consent
shall not be unreasonably withheld. Any such attempted assignment or subletting without
the prior written consent of Landlord shall be void and of no force or effect and may, at the
option of Landlord, be deemed a material default and a basis for termination of this Lease. If
an approved sublease is at a rate computed per square foot more than 10% over the lLease
rate, tenant shall pay Landlord 50% of the difference between the Llease rate and the
sublease rate.
Any sublease must be subordinate to this lLease and provide the Landlord the option
to assume the sublease or terminate the sublease upon 30 days notice in the event this
lLease is terminated.
16.Damage or Destruction. If the Leased Premises or the improvements in
which the Leased Premises are located are totally or partially destroyed, either Party may
elect to terminate the Lease. In the event of such occurrence, the Lease shall terminate
within ten (10) days of a Party’s receipt of written notice of the other Party’s election to
terminate the Lease, thereupon terminating the Parties’ obligations under the Lease.
Tenant agrees herein to assume the risk resulting in the loss of business, and damage and
loss of property from fire, water, or other such insurable risk, regardless of whether such
loss was caused or resulted, in whole or in part, from Landlord’s (its employees, agents,
contractors, or invitees) negligence. In such event, Tenant shall vacate the Leased
Premises at the soonest time, removing therefrom Tenant’s personal property. If Landlord
elects to restore the damage incurred to the Leased Premises, Landlord shall not be
required to restore any of Tenant’s personal property, such excluded items being the sole
responsibility of Tenant to restore, regardless whether the loss or damage thereto was the
result of Landlord’s negligence, in whole or in part.
17.Default by Tenant. Tenant’s default or breach of this Lease shall be deemed
to have occurred in the event that one or more of the following conditions occur:
a. Tenant shall fail to pay a monthly installment of rent or any other
obligation hereunder involving the payment of money on the date the payment is due. It is
understood that a payment owed by Tenant under this Lease must be actually received by
Landlord on or before the date on which the payment is due.
b. Tenant should fail to comply with any term, provision, or covenant of
this Lease, other than as described in subsection a., above, and shall not cure such failure
within thirty (30) days after written notice thereof to Tenant.
c. Tenant should become insolvent, or shall make a transfer in fraud of
creditors or shall make an assignment for the benefit of creditors.
d. Tenant should file a petition under any section or chapter of the U.S.
Bankruptcy Act, as amended, or under any similar law or statute of the United States or any
state thereof, or Tenant or any guarantor of Tenant’s obligations under this Lease shall be
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adjudged bankruptcy or insolvent in proceedings filed against Tenant or any guarantor of
Tenant’s obligations under this Lease.
e. A receiver or trustee shall be appointed for the Leased Premises or for
all or substantially all of the assets of Tenant.
18.Surrender of Possession or Abandonment. Upon the termination or
expiration of this Lease Term, or an extension thereof, Tenant agrees to surrender the
Leased Premises free and clear of any and all liens and encumbrances, and in as good,
safe, and clean condition and state of repair, equal to the condition of the Leased Premises
on the date of receipt of a Certificate of Occupancy, subject only to reasonable wear and
tear; remove, before relinquishing possession, Tenant’s personal property, not to include
lighting fixtures, carpeting, doors, electrical outlets, wall coverings, moldings, heat and air
conditioning units, telephone and alarm systems, if any.
19.Insolvency and Bankruptcy. Landlord may, at its option, without notice or
demand upon Tenant, or upon any person or persons claiming by, through, or under Tenant,
immediately cancel and terminate this Lease and terminate each, every, and all of the rights
of Tenant, and of any and all persons claiming by, through, or under Tenant, in and to the
Leased Premises, including the option to renew, if any, should any one of the following
events occur:
a. Tenant shall file a voluntary petition in bankruptcy or shall institute any
proceedings of whatever kind or character under any bankruptcy or insolvency law in effect
at the Commencement Date hereof or which may hereafter be enacted or become effective
such that Landlord’s right to collect rent or enforce the provisions of this Lease is affected in
any material degree.
b. Tenant is declared to be insolvent by any court.
c. Tenant makes an assignment, general or otherwise, for the benefit of
creditors.
d. A trustee or receiver is appointed to take possession of all or
substantially all of Tenant’s assets where possession is not restored to Tenant within one
hundred twenty (120) days.
e. A taking of all or substantially all of Tenant’s assets pursuant to
proceedings brought under the provisions of any Federal Reorganization Act or the Internal
Revenue Code or regulations, and the failure of Tenant to secure the return of said assets
within one hundred twenty (120) days from the date of taking of possession.
f. A taking of the Leased Premises or all or substantially all of the assets
of Tenant by virtue of any attachment, execution or the levy of any judicial process in any
action instituted against Tenant in any court of competent jurisdiction and the failure of
Tenant to secure the release of such attachment, execution or levy within one hundred
twenty (120) days from the date of the taking of such possession.
In the event of termination, Landlord shall have the right to retake possession and
occupy the Leased Premises either with or without process of law or through any form of
notice or proceedings, as well as the right to sue for and recover all rents and other sums
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accrued up to the time of such termination, including damages arising out of any breach on
the part of Tenant.
20.Disposition of Improvements.
a. Within 30 days after the end of this Lease, improvements and personal
property must be:
i. removed by Tenant if required by Landlord; or,
ii. abandoned on the Leased Premises.
b. Landlord may grant additional time for the removal of improvements if
hardship is established by Tenant.
c. At the end of this Lease, Tenant must peaceably and quietly vacate the
Leased Premises and return possession to Landlord. The Leased Premises must be left in a
clean, neat and presentable condition, at least as good as existed at the date of a Certificate of
Occupancy, normal wear and tear excepted.
21.Title. Title to any improvements or other property owned by Tenant which is not
disposed of as set out above shall automatically vest in Landlord.
22.Condemnation. If the Leased Premises is condemned by any proper authority,
the term of this Lease will end on the date Tenant is required to surrender possession of the
Leased Premises. Landlord is entitled to all the condemnation proceeds.
23. Termination. Landlord may terminate this Lease and recover possession of the
Leased Premises by giving Tenant 30 days’ prior written notice, upon failure of Tenant to
perform any provision or covenant in this Lease that is not cured within the 30 day notice period.
If such provision or covenant is not possible to perform within such 30 day cure period, Tenant
shall not be in default under this Lease if it has promptly commenced and is diligently pursuing
the cure thereof. The Parties may cancel this Lease by mutual agreement at any time.
24.Laws. Tenant will conduct all activities authorized by this Lease in compliance
with all applicable federal, state, and local laws, including but not limited to matters of health,
safety, sanitation, pollution and communications.
25.Disputes. In any disputes between the Parties, the laws of the State of Alaska
will govern. Any lawsuit must be brought in the courts of the State of Alaska, Third Judicial
District, sitting in Kodiak. Either Party may request a mediation of any unresolved dispute.
Tenant agrees to notify Landlord of any claim, demand, or lawsuit arising out of Tenant’s
occupation or use of the Leased Premises. Upon Landlord’s request, Tenant will reasonably
cooperate and assist in the investigation and litigation of any claim, demand, or lawsuit affecting
the Leased Premises.
26.Liens. Tenant shall keep the Leased Premises free of all liens, pay all costs for
labor and materials arising out of any construction or improvements by Tenant on the Leased
Premises, and hold Landlord harmless from liability for any liens, including costs and
reasonable attorney fees related to Tenant’s activities. By this provision, Landlord does not
recognize that it is in any way liable for any liens on the Leased Premises.
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27.No Waiver; Consents. The failure of a Party to insist upon the strict
performance of any provision in this Lease may not be considered as a waiver or relinquishment
of that provision for the future. The waiver of any provision or covenant in this Lease cannot be
enforced or relied upon unless the waiver is in writing and executed by the Party waiving such
provision. Whenever consent by one Party is required in this Lease, the granting of such
consent in any one instance will not constitute continuing consent to subsequent instances
where such consent is required.
28.Validity of Parts. If any provision of this Lease is declared to be invalid by a
court of competent jurisdiction, the remaining covenants and provisions will continue in full
force.
29.Natural Disasters. If any cause which occurs without the fault or negligence of
either Party renders the Leased Premises permanently unusable, this Lease may be terminated
by either Party upon 30 days’ written notice to the other, in accordance with Section 30 below.
Causes include but are not restricted to acts of God or the public enemy, acts of the United
States, fires, floods, epidemics, quarantine restrictions, or strikes. No Party shall be liable for
any delay or failure in performance due to such events outside of the defaulting Party’s
reasonable control. The obligations and rights of the excused Party shall be extended on a day-
to-day basis for the time period equal to the period of the excusable delay.
30.Notices. Any notices to be given under this Lease by either Party to the other
may be effected either by personal delivery in writing or by mail, registered or certified, postage
prepaid with return receipt requested, to the recipient at the address indicated below:
Landlord: Kodiak Island Borough
Attn: Borough Manager
710 Mill Bay Road
Kodiak, Alaska 99615
Telephone: __________
Email: ______________
Tenant:___________________
___________________
Kodiak, Alaska 99615
Telephone: __________
Email: ______________
31.Inspection. Landlord reserves the right to enter any part of the Leased
Premises, including buildings, for the purpose of inspection at any reasonable time upon a
minimum 24 hours’ notice. Except in the case of an emergency, all inspections will be
coordinated with Tenant in advance, in order to minimize interference with Tenant’s activities.
32.Quiet Enjoyment; Access. So long as Tenant is not in breach of this Lease, it
shall have the right of quiet enjoyment of the Leased Premises for the Lease Term and all
Extension Terms thereof, regardless of any sale, transfer, assignment or foreclosure of the
Property.
33.Binding Agreement; Amendments; Counterparts. This Lease shall be
binding upon each Party’s heirs, representatives, executors, successors and assigns. This
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Lease may only be amended in writing, and such amendment shall be signed by authorized
representatives of both Parties. The Parties may execute this Lease in counterparts, each of
which shall be deemed an original, and both of which, collectively, taken together shall
constitute one and the same Lease. Delivery of an executed counterpart by electronic
transmission email or fax shall be as effective as physical delivery of an executed counterpart.
LANDLORD:
Kodiak Island Borough
Date: ____________________ By: ______________________________________
Borough Manger
TENANT:
Date: ____________________ By: ______________________________________
Title: ____________________________________
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COVER SHEET
SUBMITTAL DEADLINE:
TIME: 3:00 p.m.
DATE: October __, 2022
DELIVER PROPOSALS TO:
Kodiak Island Borough
Manager’s Office
710 Mill Bay Road
Kodiak, Alaska 99615
ISSUE DATE: September ___, 2022
PROJECT:
RENOVATION AND LEASE OFTHE
PROPERTY
REAL PROPERTY LEASE
PROPOSALS SHALL BE SUBMITTED IN THE PROPER FORMAT AND MUST
HAVE ORIGINAL SIGNATURES ON THE FORMS PROVIDED.
PLEASE RETURN THIS ORIGINAL. MAKE A COPY FOR YOUR FILES.
DATE OF PROPOSAL:
BUSINESS LICENSE NUMBER:
BUSINESS NAME:
MAILING ADDRESS:
PHYSICAL LOCATION:
TELEPHONE NUMBER:
EMAIL:
BY:
(Print Name)
SIGNATURE: _____________________________________________________
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KODIAK ISLAND BOROUGH
REQUEST FOR PROPOSALS
RENOVATION AND LEASE OF REAL PROPERTY AT
717 EAST REZANOF DRIVE, KODIAK ALASKA 99615
THIS IS NOT AN OFFER
RELEASE DATE: September __, 2022
The Kodiak Island Borough (Borough) is soliciting sealed proposals (Proposal) from qualified
entities to lease the Borough property identified as 717 East Rezanof Drive (Tthe Property) for
a period of a minimum of ten (10) years for purposes beneficial to the community or which
otherwise meet local needs; to renovate the structures in compliance with the building code
requirements for the intended use; and, to obtain any permits, zoning approvals or variances
required for the proposed lessee’s use.
To receive the Request for Proposals (RFP), please contact: (907) 486-93__, Office of the
Borough Manager, Kodiak Island Borough, 710 Mill Bay Road, Kodiak, Alaska 99615.
Requests for the RFP package may be faxed to 907-486-______ or emailed to ________. The
RFP documents will also be posted on the Borough’s website, http://www._____/. Even though
the RFP documents are provided online, each firm must register with the Borough by sending
an email to: dconrad@kodiakak.us. Proposals from unregistered Respondents will not be
accepted. The required email must include: the firm name, address, telephone number and/or
fax number. No faxed or oral proposals will be allowed.
Mandatory Pre-Proposal Conference and Site Visit: To be considered responsive, Respondents
must attend (in person) the Ppre-Pproposal Cconference and Ssite Vvisit at ____:____ p.m. on
___________ 2022 at _________________Kodiak, Alaska 99615.
Proposal Submission Deadline: To be considered, a complete sealed Proposal package in the
format requested must be received at the Office of the Borough Manager, 710 Mill Bay
Road, Room 125, Kodiak, Alaska 99615 by 3:00 p.m. local time, October __, 2022.
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TABLE OF CONTENTS
1. Project Overview
1.1 Project Background…………………………………………………………….6
1.2 Goals for the Project …………………………………………………………..6
1.3 Respondent Qualifications ……………………………………………………7
1.4 Lease Terms……………………………………………………………………7
2. Selection Process …………………………………………………………………………8
3. Proposal Submission Requirements
3.1 Proposal Submission…………………………………………………………..8
3.2 Alternate Proposals ……………………………………………………………9
3.3 Fax or E-mail Submittal Not Acceptable ………………….…………………9
3.4 Withdrawal, Modification or Correction………………………………………9
3.5 Late Proposals …………………………………………………………………10
3.6 Responsibility to Keep Informed ……………………………………………..10
3.7 Prices …....................................................................................................10
3.8 Firm Offer …………………………………………………………..…………..10
3.9 Proposal Preparation Costs ………………………………………………….10
3.10 Right to Reject and Not Award..……………………………………………...10
3.11 Submittal Format Requirements..…………………….………………………10
3.12 Contract Negotiation..………………………………….………………………12
4. Selection Criteria ………………………………………………………………………….12____
5. Notice of Intent to Award and Protests ……………………………………………….14
5.1 Notice of Intent to Award ……………………………………………………..14
5.2 Protest Period ………………………………………………………………….14
5.3 Protest Consideration …………………………………………………………14
Appendix 1__ ……………………………………………………………………..6___
Appendix 2__ ……………………………………………………………………..7___
Attachment A …………………………………………………………………..11___
Attachment B …………………………………………………………………..11___
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KODIAK ISLAND BOROUGH
REQUEST FOR PROPOSAL
GENERAL INFORMATION
TITLE:RENOVATION ANDTHE PROPERTY
LEASE OF REAL PROPERTY
CONTACT FOR QUESTIONS: Dave Conrad, Interim Borough Manager
Telephone: (907) 486-93__
Email: dconrad@kodiakak.us
INSTRUCTIONS FOR RESPONDENTS:
SUBMIT PROPOSALS ONLY TO: Kodiak Island Borough
Manager’s Office, Room 125
710 Mill Bay Road
Kodiak, Alaska 99615
RFP SUBMITTAL DEADLINE: October __, 2022 at 3:00 p.m., local time
NUMBER OF PACKETS One (1) original and four (4) copies of your
TO BE SUBMITTED: complete and signed Proposal package
along with an electronic version.
Deliver Proposal original and copies (number specified above) only to the address above before
the submittal deadline of October ___, 2022 (Submittal Deadline). Proposals received by the
Manager’s Office after the Submittal Deadline will be returned to the Respondent upon receipt
of written request or retained unopened in the pProposal file.
QUESTIONS, OBJECTIONS, OR COMMENTS:
Respondents are requested to carefully review this RFP, without delay, for defects and
questionable or objectionable matter. Questions, objections, or comments should be made in
writing and received by the question contact, below, no later than 10 calendar days prior to the
Proposal Submittal Deadline, so that any necessary amendments may be published and
distributed to Respondents to prevent the opening of a defective Proposal. Respondents’
protests based upon any omission or errors, or the content of the RFP, will be disallowed if not
made known prior to the Proposal Submittal Deadline.
Address all questions, objections, or comments to: Dave Conrad, Interim Borough Manager
710 Mill Bay Road
Kodiak, Alaska 99615
Email: dconrad@kodiakak.us
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All interested persons who plan to submit a Proposal must register with the Borough by
sending an email to the office below stating the company name, address, telephone number,
and/or fax number.
Dave Conrad, Interim Borough Manager
Manager’s Office, Room 125
710 Mill Bay Road
Kodiak, Alaska 99615
Telephone: (907) 486-93__
Email: dconrad@kodiakak.us
A confirming email will be sent within one working day of registration. Potential Respondents
who do not receive this confirmation should contact the Borough via phone (907-486-93__) to
complete the registration process.
The Borough assumes no responsibility for any interpretation or representations made by any of
its officers, agents, or employees unless interpretations or representations are incorporated in a
written amendment to the RFP.
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SECTION 1. PROJECT OVERVIEW
1.1 PROJECT BACKGROUND
The Borough owns real property located at 717 Rezanof Drive, Lot 5A, Block 1, USS 2538A.
This is a 2.49 acre parcel zoned PL (Public Use Lands District). This Pproperty contains
structures built in 1968 including apartments and office spaces. The pProperty contains four
buildings consisting of buildings 101 and 102, which contain apartment and office areas, a
mechanical building, and the Borough projects office which fronts on Egan Way. The pProperty,
apart from the Borough projects office structure and adjacent area, has been leased to Sisters
of Providence in Washington for purposes of mental health services in connection with hospital
operations since 1997.
The Borough intends to retain approximately 160,000349 square feet of the pProperty for
continued use of the Borough projects office portion, but the remainder of the pProperty and
improvements (herein Leased Premises) are surplus to current Borough needs and will be
offered for lease. Appendix 1 to this RFP shows the Leased Premises and the area to be
retained by the Borough.
Due to the lack of a Borough purpose, and considering their condition, if the entire real property
is retained for Borough use, the structures on the Leased Premises may be demolished.
However, the Borough has been contacted by multiple interested parties inquiring about leasing
the Leased Premises due to a severe shortage of workforce housing in the community. The
Borough is also aware that there may be other interested parties who have ideas for beneficial
re-use of the Leased Premises.
The Borough finds that it is in the public interest to offer the Leased Premises for lease under
terms which ensure that the Borough is not exposed to potential liability, any dangerous
conditions on the Leased Premises are corrected, the Leased Premises are used in a manner
consistent with the applicable zoning and building code requirements, the Leased Premises are
used in a manner which benefits the community or addresses community needs, and the
proposed use is compatible with and will not be expected to substantially adversely impact
surrounding uses. In response, the Borough is issuing this RFP to solicit Proposals for lease,
renovation and use of the Leased Premises.
The Pproperty contains some asbestos containing materials, and lead-based paint. A 2022
Phase I Environmental Site Assessment of the pProperty provides information as to the past
uses and condition of the pProperty. A copy of the Phase I report is available from __________.
1.2 GOALS FOR THE PROJECT
The Borough’s goals are:
A. to secure a tenant for the Leased Premises which does not require the Borough
to incur costs for renovation or demolition of the structures;
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B. that any dangerous conditions on the Leased Premises be corrected, including
that asbestos containing materials will be remediated or properly contained as required by law,
and that any lead-based paint will be removed or the risks addressed in a manner which
complies with legal requirements and protects the Borough from potential liability to users and
occupants.
C. to protect the Borough and Borough taxpayers from potential liability for tenant’s
use of the Leased Premises;
D. that the tenant’s use of the Leased Premises is consistent with the applicable
zoning and building code requirements;
E. that the tenant’s use of the Leased Premises benefits the community or
addresses community needs;
F. that the proposed use is compatible with and will not be expected to substantially
adversely impact surrounding uses;
G. that the Borough not bear ongoing responsibility for managing or maintaining the
Leased Premises; and,
H. that at the end of the lease term the Leased Premises will be left in a condition
which does not pose a liability to, or impose significant costs, on the Borough.
1.3 RESPONDENT QUALIFICATIONS
A Respondent must demonstrate compliance with the mandatory qualifications (Mandatory
Qualifications) in order to have its Proposal ranked. The Borough requires that a Respondent:
A. be licensed to do business in Alaska; and,
B. have or establish an office and representative in Kodiak.
The Borough will also consider whether a Respondent:
A.1.has sufficient experience and resources to conduct the work required to
modify the Leased Premises for its proposed use in an expedient fashion and in compliance
with legal requirements;
B.2.will commit to maintain, throughout the lease term, a local manager with
authority to make decisions with respect to the Leased Premises in order to timely address any
noncompliance with lease terms or community concerns regarding adverse off-site impacts of
the use;
C.3.intends to use the Leased Premises for a purpose which addresses a
public need in the community, such as workforce housing; and,
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D.4.demonstrates sufficient familiarity with or longstanding presence in the
community to understand the community needs proposed to be served and community
concerns relating to uses of the site.
1.4 LEASE TERMS
A written lease will be prepared and signed with the successful Respondent. A draft lease
template is appended as Appendix 2 to this RFP. The Proposal may set out a Respondent’s
requested modifications to the terms of the draft lease. The Borough is inviting Respondents to
identify their own uses and term for the lease. A minimum term of ten (10) years is expected to
be needed to amortize the investment in renovation for the tenant’s purposes. A maximum term
of twenty-five (250) years should be used for Proposals including any optional extensions.
If Proposals do not include regular ongoing use and occupancy, then the Proposals must
address security during periods the Leased Premises are not in active use. Proposals shall
accept the Leased Premises in its “AS IS” condition.
SECTION 2. SELECTION PROCESS
Upon receipt of timely Proposals, an Evaluation Committee will review the Proposals and
determine whether they are responsive. Proposals which meet the mMandatory Qqualifications
listed in Section 1.3, A. and B. will be scored by the Evaluation Committee using the selection
criteria, and the Evaluation Committee will make a recommendation to the Borough Manager
regarding the Proposal which appears to be in the Borough’s best interests. The Borough
Manager will review the Evaluation Committee’s recommendation, and may seek additional
information. The Borough Manager will then present a final recommendation to the Borough
Assembly for their consideration. Final action will be solely at the discretion of the Borough
Assembly.
The Borough reserves the right to cancel this RFP and will not be responsible to reimburse
Respondents for any costs of preparation or submission of Proposals.
The Borough intends to follow the schedule of activities described below during the procurement
process. The Borough reserves the exclusive right to alter the schedule.
Activity Date
Release of RFP _______________
Submittal Deadline _______________
Notice of Intent to Award
Final Selection
_______________
_______________
SECTION 3. PROPOSAL SUBMISSION REQUIREMENTS
3.1 PROPOSAL SUBMISSION
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Each Respondent must submit its complete Proposal divided into two parts:
Part One: Lease Proposal Component
Part One consists of the Respondent’s Proposal for use of the Leased Premises and proposed
lease terms. This Part One Proposal includes any modifications, uses to be permitted, timeline
for implementation, Respondent’s qualifications and resources, and demonstration of
Respondent’s understanding of the Borough objectives and familiarity with the community,
weather and other local conditions. Part One must be signed and dated by a person who is
authorized to bind the Respondent. Failure to properly sign and date the Proposal will be
grounds for rejection.
The Part One Proposal shall be in the format called for in this Section 3.1 and shall include all
required contents. It shall be submitted in the following form:
A. A completed Cover Sheet (page one of this RFP)(1) shall be the face document
of each Part One Proposal.
B. Submit four (4) complete and signed copies of your Part One Proposal package
along with an electronic version.
Neither the Borough nor its officers, agents, or employees shall be responsible for the
premature opening of, or the failure to open, a Proposal not properly addressed and identified.
Important note: The Part One Proposal and four copies of Part One Proposal must
exclude all Cost Proposal information.
Part Two: Cost Proposal Component
Part Two consists of the monthly or annual rent the Respondent offers, including any proposed
terms for increase for inflation or other periodic adjustments. Submit one set of the Part Two
Cost Proposal component enclosed in a separate sealed envelope placed within the sealed
envelope or box containing the Part One Proposal.
Failure to include the Part Two Cost Proposal component in a separate sealed envelope inside
the sealed envelope or box containing the Part One Proposal will be grounds for rejection.
The Part One Proposal shall be in the format called for in Section 3.1 and shall include all
required contents. It shall be submitted in the following form:
A completed page one (1) shall be the face document of each Part One Proposal.
Submit four (4) complete and signed copies of your Part One Proposal package along
with an electronic version.
Neither the Borough nor its officers, agents, or employees shall be responsible for the
premature opening of, or the failure to open, a Proposal not properly addressed and identified.
AGENDA ITEM #14.C.2.
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Page 10 of 19
The Manager’s Office is located at 710 Mill Bay Road, Room 125, Kodiak, Alaska, and is open
for business from 8:00 a.m. to 5:00 p.m., Monday through Friday. Acceptance of special
delivery mail or parcels are not available Saturday, Sunday, or holidays. It shall be the
responsibility of the Respondent to assure that its Proposal is delivered to the Manager’s Office
prior to the Submittal Deadline.
3.2 ALTERNATE PROPOSALS
Alternate Proposals will not be considered unless specifically requested and approved.
3.3 FAX OR EMAIL SUBMITTAL NOT ACCEPTABLE
Fax or email submittal of a Proposal is not acceptable.
3.4 WITHDRAWAL, MODIFICATION, OR CORRECTION
After submitting a Proposal, a Respondent may withdraw, modify, or correct its Proposal,
providing the Manager’s Office receives the request for such withdrawal, modification, or
correction before the time set for the Submittal Deadline. The original Proposal, as modified by
such written communication, will be considered as the Proposal. No Respondent will be
permitted to withdraw its Proposal after the time set for the Submittal Deadline.
3.5 LATE PROPOSALS
Late Proposals are Proposals received after the time and date set for the Submittal Deadline.
Proposals will be received during the period and at the place stated on the RFP Cover Sheet. It
is the sole responsibility of the Respondent to see that its Proposal is submitted in time. Any
Proposal received after the scheduled Submittal Deadline will not be considered, but will be held
unopened in the file, unless other disposition is requested or agreed to by the Respondent.
Other disposition will not take place until after the Notice of Intent to Award.
3.6 RESPONSIBILITY TO KEEP INFORMED
It is the potential Respondent’s responsibility to keep informed. Failure to do so may result in a
Proposal being declared non-responsive.
3.7 PRICES
The Respondent shall state prices in terms of monthly or annual rent in U.S. funds.
3.8 FIRM OFFER
Offers made in response to this RFP must be good and firm for a period of ninety (90) days from
the date of the Submittal Deadline.
3.9 PROPOSAL PREPARATION COSTS
The Borough is not liable for any costs incurred by the Respondent in Proposal preparation. The
Borough shall not be liable for any cost incurred by any firm in response to this solicitation.
AGENDA ITEM #14.C.2.
Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Int...Page 86 of 105
Page 11 of 19
3.10 RIGHT TO REJECT AND NOT AWARD
The Evaluation Committee may accept or reject any and all Proposals. The Borough reserves
the right to not award a Proposal, if it is in the Borough’'s best interest.
3.11 SUBMITTAL FORMAT REQUIREMENTS
Respondents are advised that, notwithstanding any instructions or inferences elsewhere in this
RFP, only the documents shown in this section need be submitted with and made part of their
Proposal. Other documents may be required after the Submittal Deadline, but prior to Notice of
Intent to Award. Respondents are advised that failure to submit the documents shown in this
section and return the forms in the condition indicated SHALL RENDER THE PROPOSAL
NON-RESPONSIVE.
To achieve a uniform review process and obtain the maximum degree of comparability,
Proposals will not be considered if the following documents and/or attachments are materially
deficient or not provided in the condition indicated, and organized in the manner specified
below:
Title Page/Cover Sheet: Complete the first page of this RFP. Be sure all blanks are
filled and accurate. Show the name of your firm, local address, telephone number, name of
contact person and date. Signature must be original.
Table of contents: Clearly identifies the material in your Proposal by section and page
number.
Acknowledgments: Use the form supplied in Attachment A. Signature must be
original, and the acknowledgment form must be properly filled out.
Part One Proposal: A narrative response should specifically and accurately address
each criterion in the order listed in this RFP. Respondents are encouraged to limit the response
to ten (10) pages and a font size no less than ten (10). Project and individual experience must
be verifiable if requested by the Evaluation Committee. If references are provided, it is the
responsibility of the Respondent to make certain that contact information is current. Criteria
include:
1. The Respondent’s satisfaction of the mMandatory qualificationsQualifications..
2. The Respondent’s experience with similar projects, capacity, and availability of
resources to meet the commitments if awarded the lease.
3. The Respondent’s familiarity with the Kodiak community and demonstrated
familiarity with community needs which would be addressed by the proposed use.
4. The Respondent’s proposed use, development plan, site plan if applicable,
timeline for development and occupancy, steps required to implement the use, permits or other
approvals required for Respondent’s use, and other attributes of Respondent’s intended use.
5. The compatibility of the proposed use with the surrounding area and any plan for
mitigation of adverse off-site impacts.
AGENDA ITEM #14.C.2.
Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Int...Page 87 of 105
Page 12 of 19
6. The Respondent’s requested lease term and conditions.
7. The Respondent’s ability to provide local management and timely address any
noncompliance with lease terms or other community concerns arising from the use.
Part Two Cost Proposal: For the Respondent’s proposed lease rate, use the form
supplied in Attachment B, which must be provided with Part One Proposal in a separate sealed
envelope.
The envelope containing the Part Two Cost Proposal component must be clearly marked on the
outside as follows:
Erasures or other changes made to the Proposal must be initialed by the person signing the
Proposal. “White Out” or other liquid correction methods must be initialed.
All amendments that require acknowledgment shall be acknowledged in the space provided on
a copy of Attachment A by original signature. Acknowledgment of amendments must be
submitted prior to the Submittal Deadline.
3.12 CONTRACT NEGOTIATION
The Borough intends to negotiate a lease agreement with the successful Respondent for
consideration and approval by the Borough Assembly. The terms of the lease agreement will
be a triple net lease substantially similar to Appendix 2, modified to be consistent with the
accepted Proposal.
SECTION 4. SELECTION CRITERIA
The Evaluation Committee will review Proposals through evaluation of requirements defined as
mandatory and as desirable (the Mandatory Qualifications). These requirements are intended
to aid the Evaluation Committee in assessing a Respondent’s qualifications, the suitability of the
proposed use, and the benefits to the Borough of the Proposal.
Mandatory RequirementsQualifications
1. Be licensed to do Business in Alaska.
2. Have or establish an office and representative in Kodiak.
PRICE-PROPOSAL COMPONENT
FROM [NAME OF RESPONDENT]
717 EAST REZANOF DRIVE LEASE
AGENDA ITEM #14.C.2.
Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Int...Page 88 of 105
Page 13 of 19
Other Criteria
1. The level of the Respondent’s experience and resources to conduct the work
required to modify the Leased Premises for its proposed use in an expedient fashion and in
compliance with legal requirements.
2. The Respondent’s:
a. Compliance with legal limitations for the area (uses which do not require
variances or conditional use will be rated higher).
b. Suitability of the use and compatibility for the area either with or without
special operating conditions.
c. The proposed redevelopment plan including site plan desirability, timeline
for any construction or remodel and occupancy.
d. Proposed lease terms and conformity with Section 1.4 desired lease
terms.
3. Degree to which the Proposal satisfies the Borough’s goals in Section 1.2.
4. The Respondent’s ability to provide local management and timely address any
noncompliance with lease terms or other community concerns arising from the use.
5. The Respondent’s familiarity with the Kodiak community and demonstrated
familiarity with community needs which would be addressed by the proposed use.
The Evaluation Committee reserves the right to request additional information at any time prior
to issuance of the Notice of Intent to Award. Failure to respond within a reasonable period will
be deemed non-responsive.
Proposals will be evaluated in a multi-stage process consisting of the following steps:
•Initial review and determination of satisfaction of the Mmandatory
requirementsQualifications. Respondents who fail to meet the Mandatory Qualifications
mandatory criteria will not be further evaluated.
•Evaluation and rating of desirable criteria.
•Review and rating of the Cost Proposal.
•Overall rating and final recommendation to Borough Manager for selection.
The Evaluation Committee reserves the option to conduct oral interviews, in Kodiak, of firms. If
oral interviews are conducted, firms will be re-rated.
Scoring will be a maximum of 100 points broken down as follows:
1. Respondent experience and capacity: Maximum 20 points
2. Respondents Use:
AGENDA ITEM #14.C.2.
Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Int...Page 89 of 105
Page 14 of 19
a. Compliance with legal limitations. Maximum 3 points
b. Compatibility of use. Maximum 87 points
c. Development plan. Maximum 5 points
d. Conformity with desired lease terms. Maximum 75 points
3. Satisfaction of Borough’s goals. Maximum 25 points
4. Provision of local management. Maximum 5 points
5. Respondent’s familiarity and need satisfaction. Maximum 15 points
6. Cost Proposal (see below for calculation). Maximum 15 points
Total: 100 points
Cost Proposals will be evaluated as follows:
Respondent’s Total Rent Proposed Annual Rent Paid for an initial ten year term (without
periodic adjustment) X 15 = Cost Score
Highest Annual Total Rent Proposed for an initial ten yearten year term(without periodic
adjustment)
For purposes of comparison and determination of Ttotal rRent Pproposed, rent proposals which
propose a flat monthly or annual rate and dno not include a proposed escalation rate during the
initial ten year term will be presumed to include a CPI based adjustment at five years assuming
an annual CPI increase of 3%, resulting in a 15% increase in the rental rate after five years.
The firm with the highest total point scores (maximum 100 points) will be recommended to the
Borough Manager for selection.
Confidentiality of Proposals. Proposal contents and tabulation of ratings shall remain
confidential until a Notice of Intent to Award is issued. After a Notice of Intent to Award is issued
Respondents may, upon request, receive copies of the tabulation summary and Proposals
received and evaluated.
SECTION 5. NOTICE OF INTENT TO AWARD AND PROTESTS
5.1 NOTICE OF INTENT TO AWARD
The Borough Manager will issue a Notice of Intent to Award to the successful Respondent.
5.2 PROTEST PERIOD
An aggrieved Respondent may file a protest of the proposed award within ten (10) calendar
days after the Notice of Intent to Award the lease is mailed. A protest may be made by delivery
of a letter of protest to the Borough Manager’s Office. The appeal must include the name of the
person submitting the protest, the name of the Respondent represented by that person, and a
detailed explanation of the reasons for the protest. Protests will only be accepted based on error
in process. The aggrieved Respondent must serve all other Respondents with notice of its
protest. Failure to give written notice of protest to the Borough as provided herein constitutes a
waiver by the aggrieved Respondent of any objections to the Notice of Intent to Award.
5.3 PROTEST CONSIDERATION
Commented [EMB1]: Equals 103
AGENDA ITEM #14.C.2.
Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Int...Page 90 of 105
Page 15 of 19
If/when a protest is received, an administrative review process will begin. The protestor can
expect a final administrative decision by the Borough Manager within thirty (30) working days of
the receipt of protest. The Borough Manager’s decision on the protest is the final administrative
decision.
AGENDA ITEM #14.C.2.
Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Int...Page 91 of 105
Page 16 of 19
ATTACHMENT A
ACKNOWLEDGEMENT FORM
ACKNOWLEDGMENT
I certify that I am a duly authorized representative of the firm listed below and that information
and materials enclosed with this Proposal accurately represent the capabilities of the firm listed
below for satisfying the requirements of the RFP. The Borough is hereby authorized to request
any owner identified in this Proposal to furnish any pertinent information deemed necessary to
verify information provided or regarding reputation and capabilities of the firm.
AMENDMENTS
The Respondent represents to the Borough that it has relied upon no oral representations from
the Borough in the preparation of this Proposal. If any amendments are issued to this RFP, the
Respondent must acknowledge the receipt of such amendments in the space provided on the
line below or by signing the amendment and submitting it before the Submittal Deadline, unless
the amendment states otherwise. Proposals which fail to acknowledge receipt of amendments
shall be considered non-responsive and will not be evaluated.
Amendment Acknowledgment Number(s)
Acknowledgment sheet must be manually (original signature) signed. A Proposal shall be
rejected when the Proposal is not signed by hand.
ORIGINAL SIGNATURE
_____________________________________ Office address for which this
Signature of Representative submittal is made:
Date:_________________________________ Street:______________________________
Name:________________________________ Post Office Box:______________________
Title:_________________________________ City, State, Zip:_______________________
Firm:_________________________________ Telephone:__________________________
Type of Firm (check one) Alaska Business License
No.______________
____ Individual (Sole Proprietor)____ Partnership
____ LLC or Corporation in the State of:
____ Other (Specify):
AGENDA ITEM #14.C.2.
Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Int...Page 92 of 105
Page 17 of 19
ATTACHMENT B
COST PROPOSAL
Proposed lease payment as an annual amount $ ______________________
Proposed monthly lease payment, if paid monthly $ ______________________
Acknowledgment sheet must be signed.
ORIGINAL SIGNATURE
_____________________________________ Office address for which this
Signature of Representative submittal is made:
Date:_________________________________ Street:______________________________
Name:________________________________ Post Office Box:______________________
Title:_________________________________ City, State, Zip:_______________________
Firm:_________________________________ Telephone:__________________________
AGENDA ITEM #14.C.2.
Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Int...Page 93 of 105
Page 18 of 19
RENOVATION AND LEASE OF THE PROPERTY REAL PROPERTY
1. Award of Project. The Borough shall have the right to reject this Proposal and
such Proposal shall remain open and may not be withdrawn for a period of ninetysixty (690)
days after the date prescribed for its closingSubmittal Deadline.
2. Notice of Acceptance. Notice of acceptance and award of the project or requests
for additional information may be addressed to the undersigned Respondent at the business
address set forth in this Proposal.
3. Respondent Certification.
By signature on this Proposal documentation, the undersigned Respondent certifies that:
a. the Respondent will comply will all insurance requirements in the lease
agreement entered into pursuant to this RFP;
b. the Respondent will comply with all applicable local, state, and federal
laws, including but not limited to, wage and hour laws and non-discrimination laws;
c. the Respondent will comply with all terms and conditions set out in this
RFP;
d. the Respondent’s Proposal was independently arrived at, without
collusion, under penalty of perjury; and,
e. the Proposal will remain open and valid for at least 690 days from the
Submittal Deadline of the RFP.
4. Receipt of Amendmentddenda. Receipt of the following amendmentAddenda to
the RFP Documents is hereby acknowledged.
AGENDA ITEM #14.C.2.
Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Int...Page 94 of 105
Page 19 of 19
DATE OF RECEIPT
AMENDMENTDDENDA NO. OF ADDENDAAMENDMENT SIGNED
ACKNOWLEDGMENT
1. _________________ ___________________________________
2. _________________ ___________________________________
3. _________________ ___________________________________
(Note: Failure to acknowledge receipt of any addenda amendment will be considered an
irregularity and will result in rejection of the Proposal.)
AGENDA ITEM #14.C.2.
Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Int...Page 95 of 105
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 20, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Discuss Interim Manager's Performance Review And Continuation Of Service
ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support
RECOMMENDATION:
Move to enter into Executive Session to discuss Interim Manager David Conrad's performance
review and continuation of service in accordance with the agreement dated July 14, 2022. This
matter qualifies for executive session under KIBC 2.30.030 (F)(1)(c) for the purpose of
discussing matters which may tend to prejudice the reputation or character of a person, who
has been notified of the potential executive session and has waived the ride to require the
discussion take place in open session.
DISCUSSION:
Mr. David Conrad was offered the temporary position of Interim Manager and accepted for a
ninety day period with a discussion regarding performance and continuation due ten days prior
to the expiration of the ninety day period. The date of the agreement is July 14, 2022, and
assumed to be retroactive to the dismissal of the prior manager, which was June 21, 2022. The
discussion regarding the Interim Manager's performance and evaluation is past due.
ALTERNATIVES:
Take no action.
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #17.A.
Discuss Interim Manager's Performance Review And Continuation Of Service Page 96 of 105
July 14,2022
Mayor BillRoberts and the KodiakIslandBorough Assembly
710 Mill Bay Road
Kodiak,Alaska99615
Mr.Mayor and Assembly,
After discussion and consideration with my family and in line with the discussions over the past two
weeks I willconsider accepting the temporary position as interim Borough Manager for the Kodiak
Island Borough with the following terms:
The duration of the position willbe for a ninety (90)day period.Ten (10)days prior to the end ofthat
period a discussion regarding performance and continuation must be performed prior to the end of the
ninetieth (90)day.
A guarantee that if performance is not adequate as interim Borough Manager the ability to return to the
Engineering and FacilitiesDirector position without condition and return to the current rate of pay.
Retention of the right to resign from the Interim Borough Manager position without condition with ten
(10)days written notice.
Compensation at the pay rate of Manager Powers final rate of pay.
A guarantee that for thirty (30)working days after the of?cial start date of the new Borough Manager,
the interim Borough Manager compensation be paid during the transition period.
if you require additional information,please contact me at your convenience.
Rook
DavidG.Conra
P.0.Box 2518
Kodiak,Alaska99615 JUL1 1.2322
BOROUGHCl.ERK‘S0FFlCE
KODIAK.ALASKA
AGENDA ITEM #17.A.
Discuss Interim Manager's Performance Review And Continuation Of Service Page 97 of 105
ate:September 6,2022
Call to order:5:30 pm
CommissionersPresent:Jake Castonguay,Jason Chandler-Chair,Greg Egle-Vice Chair,
Dave Heuman-Secretary and Chris Windnagle.2 vacant seats.
Dave Conrad-Fire Chief,and Kevin Amdt-Contractor,present.
Approval of agenda by unanimousvote.
Approval of the minutes by unanimous roll call vote for;
-Regular Meeting of August 2,2022
-There was no meeting in July due to lack of quorum.
;None
evin Amdt.
1.Work in August;
a.2 Sgt Ck Rd ?ood over events in August
b.Ditch clearing,brushing,chipping.
c.Crack sealing started
d.Pothole repairs
I
1.Work Orders;
a.Crack sealing and potholes to fix
c.Paving costs for 8 Russ.Ck entrance estimated at $12/sq ft.Qld.B.usin.m1.Fire Servicea.Kurt Law working on radio repeater,received the hardware.b.Brush truck received.c.Tools for new truck being assessed.AED on order.2.Road Servicea.Sgt Ck Entrance Issues;
VO
ME
NS
BAYSERVICEAREABOARD
EG
UL
AR
MEE
TING
MINUTES
AGENDA ITEM #19.A.1.Womens Bay Service Area Board MinutesPage 98 of 105
WOMENS BAY SERVICE AREA B
O
A
R
D
REGULAR MEETING MINUTES
i.KIB &AK D
OT
lo
o
ki
n
g
at2BridgereplacementonRezanof
ii.DHS Emergen
cy
M
an
ag
e
m
en
t
lookingat?oodingonroadand
mitigation
b.Roll call vote to provi
de
C
os
t
ofLivingadjustmenttotheFY2022invoic-
es,motion failed 3:2
c.P Kummiskey request
ed
th
e
SABreplacehisculvert;theboarddecided
the costs are to be bor
ne
b
y
thehomeow
ner.
N.ew_Eusins:ss
1.Fire Department
&HOHC
2.Road Service ;
&Board will visit S Russ Ck entran
ce
aft
er
meetingtodecideonareatobe
repaved.
Meeting went into recess at 6:
45p
m,
toresum
e
Wed,Sept7at5:30pmto
further discuss the 15%COLA f
o
r
F2022
.
Upon resumption on Sept 7 at 5:
30
p
m
,
motio
n
torecommenda10%
contr
act
toenabletheBoardtocon-
budg
et.
Motionpassed5:0.
COLA for inv
oic
es
intheFY2023
trol expen
diture
s
andworkwithinour
;no
ne
pr
es
e
nt
EQar.1LM:nm2r_
QemmsnL1
Inone
Meeting adjoumed at 6:
05
pSept
emb
er
7,2022.
Next regular meeting sc
he
dul
ed
forOctober4,2022.5:30pm
14544).
/AGENDA ITEM #19.A.1.Womens Bay Service Area Board MinutesPage 99 of 105
Date:August 2,2022
Call to order:5:30 pm
Commissioners Present:Jake Castonguay,Jason Chandler-Chair,Dave Heuman-Secre-
tary and Chris Windnagle.2 vacant seats.
Dave Conrad-Fire Chief,and Kevin Amdt-Contractor;present.
Commissionerexcused:Greg Egle-Vice Chair
Approval of agenda by unanimous vote.
Approval of the minutes by unanimous roll call vote for;
-Regular Meeting of June 7,2022
;None
Kevin Amdt.
1.Work in June and July;
a.Potholes and minor grading
b.Ditch clearing,brushing,chipping.
c.signage repair
9
1.Work Orders;
a.Culverts at Kalsin/Prestonand Russian Loop need repair/replaced.
Qld?usinm
a.Kurt Law on repeaterb.Brush truck ordered,delivery projected for late Augustc.Will move equipment from old brush truck to the new truck2.Road Servicea.Road signs and hardware ordered,some installed so far,more parts pend-ing.b.AKDOT to facilitate a grant for Hydrology study of Sgt Ck and S RussianCkre:seasonal ?ooding at Highway Road entrance.
WO
ME
NS
BAYSERVICEAREABOARD
REG
UL
AR
MEET
ING
MINUTES
AGENDA ITEM #19.A.1.Womens Bay Service Area Board MinutesPage 100 of 105
.1‘_ImB_%
1.Fire Department
a.Vlfillpurchase tools for new truck
,
10k
b.Vlfillpurchase new AED to repla
ce
o
u
t
d
a
t
e
d
model
2.Road Service ;
a.Contract discussion;tabled until Me
etin
gb.15%additional Retro payment to forpreviousFYworkpre-
sented by Dave Conrad per KIB,tabledforthismeeting.
none present
:
CW:good results on recent grading wor
k.
WOMEN
S
B
A
Y
SERVI
CE
AREABOARD
REGULA
R
M
E
E
TI
N
G
MINUTES
c
.
KIBtosubmitgrantforHazardMitigationinlateAugust
Meeti
ng
a
dj
oum
ed
at6:44pm
Next r
e
g
u
l
a
r
meeti
ng
scheduledforSeptember6,2022.5:30pm
C
H
A
I
R
P
E
AGENDA ITEM #19.A.1.Womens Bay Service Area Board MinutesPage 101 of 105
SOLID WASTE ADVISORY BOARD
NUTES
Septem er 14th,2022 5:15 PM
Kodiak Island Borough
Call to Order
Vice Chair Doug Hogen called the regular meeting to order at 5:17p.m.on Wednesday
September 14,2022.
Roll Call
P.Valerio conducted a roll call,a quorum was established.Board members present were Vice
Chair Doug Hogen,Robert Williams,Kerry Irons,and Terri Pruitt.Chairwoman Andie Wall was
absent.Other’s present were Kodiak Island Borough Engineering and Facilities Director David
Conrad,Kodiak Island Borough Solid Waste Manager Jena Hassinger,City Representative Cory
Gronn,and future board member Larry Van Daele.
Approval of Agenda
PRUITT MOVED to approve the agenda as amended adding Kodiak Brown Bear Trust Grant as
discussion E.IRONS seconded.
VOICE VOTE ON MOTION CARRRIEDUNANIMOUSLY.
Visitor Comments:
Discussion Items:
A.Plastic/Paper Retail Bags
There was a long discussion among members and attendees regarding the return of
plastic bags.The benefits and pitfalls and how to go about writing a letter to the Joint
City/Borough Commission.
B.Google Drive
Skipping because Andie is not present.
C.KMXTAdTerriPruitt asked the Board for ideas for more radio ads that she could do.She decidedtodooneaboutremindingthepublictobringtheirreusablebagstothestoreswiththem.D.Activity ScheduleKerryIronsandTerri Pruitt made a report on the Downtown Block Party and how havingabooththerewasbeneficialevenjustaspracticeforgoingtoevents.There wasdiscussionamongallpeoplepresentaboutwhattostartplanningforthisfall(ie.Christmas,Thanksgiving,National Recycling Day,events to have booths at,getting intoschools).SOLID WASTE ADVISORY BOARD,REGULARMEETING MINUTESSEPTEMBER14,2022 -5:15 PMPage1of3 AGENDA ITEM #19.A.2.Solid Waste Advisory Board MinutesPage 102 of 105
E.Kodiak Brown Bear Trust Grant Opportunity
Larry Van Daele introduced himself and shared with the group that there is a possibility
that the Kodiak Brown Bear Trust (KBBT)may be applying for a grant for $30,000
through the Safari Club Foundation to fund students to learn how to weld new lids to
dumpsters.This would be a focused effort to keep bears out of the dumpsters.
Visitor Comments:None
Board Member Comments:
T.Pruitt —None.
R.Williams —None.
K.Irons —None.
D.Hogen —Unintended consequences will be our focus of the letter and we can give it a shot
see where it lands.
L.Van Daele -Appreciate everything SWAB has accomplished.I've been here since 1982 and
have seen a big difference since with the Landfill and dumpsters.
Meeting Schedule —September 28"‘,2022.
Adjournment
PRUITT MOVED to adjourn.IRONS seconded.
VOICE VOTE ON MOTION CARRRIEDUNANIMOUSLY.
The meeting was adjourned at 6:43 p.m.
S MITTED BY:
Date:
tricia Valerio,Board Secretary
APPROVED BY:
SOLID WAS
TE
A
D
VI
S
O
R
Y
BOARD,
REGULAR MINUTE
SSEPTEMBE
R
1
4
,
2022-5:15PM
Page 2 of
Andi
e
Chair
Solid Adviso
ry
Board
Z
Z
AGENDA ITEM #19.A.2.Solid Waste Advisory Board MinutesPage 103 of 105
SOLID WASTE ADVISORY BOARD
REGULARMEETING MINUTES
July 27*,2022 -5:15 PM
Kodiak Island Borough
Call to Order
Chair Andie Wall called the regular meeting to order at 5:17p.m.on Wednesday July 27"‘,2022.
Roll Call
P.Valerio conducted a roll call,a quorum was established.Board members present were
Chairwoman Andie Wall,Vice Chair Doug Hogen,Robert Williams,Kerry Irons,and Terri Pruitt.
Nathan Svoboda and Patrick Cummings were absent.Other’s present were Kodiak Island
Borough Assembly Member Scott Arndt,Kodiak Island Borough Engineering and Facilities
Director David Conrad,Kodiak Island Borough Solid Waste ManagerJena Hassinger.
Approval of Agenda
PRUITT MOVED to approve the agenda.IRONS seconded.
VOICE VOTE ON MOTION CARRRIEDUNANIMOUSLY.
Approval of Minutes
HOGEN MOVED to approve the minutes of May 25"‘and June 22"",2022.PRUITT seconded.
VOICE VOTE ON MOTION CARRRIEDUNANIMOUSLY.
Visitor Comments:
Discussion Items:
A.Threshold Recycling -not present
B.Alaska Waste —not present
C.City of Kodiak -not present
EF Dept met with Alaska Waste and are working on ironing out details of the contract.Mostly definitions and clarifications of current verbiage.They are also waiting to hearbackfromtheAssemblySolidWasteSubcommitteetopossiblymovetowarddraftingthenextcontractnow.The Landfill Tour went well and hoping to do a LeachateTreatmentPlanttoursoonaswell.Jena announced that the fall Commercial hazardouswasteventhasbeensetforSeptember29"‘and 30"‘.E.Outreach:Patricia Valerio reviewed the signs that were purchased and are intended to go up atBaysideDumpsterSiteforsureandpossiblyDarkLake.There was discussion regardingdumpsters,cardboard dumpsters,and other possibilities for signs.SOLID WASTE ADVISORY BOARD,REGULARMEETING MINUTESJULY27"‘,2022 -5:15 PMPage1of3 AGENDA ITEM #19.A.2.Solid Waste Advisory Board MinutesPage 104 of 105
Terri Pruitt spoke to Pam at KMXTto discuss new radio ads.Asked the Board for more
message ideas.There was some discussion on ad possibilities.
Andie Wall gave a general update on outreach and what the goals are.There needs to
be a solid steady line of outgoing outreach along with some creative ideas to captivate
people.Board asked to get the total spent on radio ads in the last fiscal year.
F.Plastic Bag Return
Robert Williams reported that he did some research about other cities and their
ordinances.He shared with the Board that there are basically two different ways to do
things one to make charging optional or to make it mandatory.
There was discussion among the Board of how to move forward and what the next steps
are.They discussed drafting a letter and presenting the idea of changing Kodiak’s
ordinance at the next City and Borough Corporative Subcommittee.
IRONS MOVED to create a temporary sub committee to craft a letter regarding the bag
usages at retail stores,to make a recommendation of action to the Borough and City
Sub cooperative committee.Clarified as being Doug Hogen,Terri Pruitt,and Robert
Williams.PRUITTseconded.
ROLLCALLVOTE ON MOTION CARRRIEDUNANIMOUSLY.
G.Survey Drafts
Andie Wall reviewed the history of where the survey was coming from and the goal of
the survey for the Board.There was discussion among the Board of what the overall
purpose of the survey is,what information they are looking to obtain from the
community,and how it is going to be structured.
The next steps will be to take the draft back to Quinton Fong and setup an expert panel
to help review and develop the survey further.
ROLLCALLVOTE ON MOTION CARRRIEDUNANIMOUSLY.H.Strategic Planning and Goal Setting Continued:Andie Wall presented a summary of where things are at with the strategic planning andgoalsetting.The two things that are in the works are the survey and creating a basicmanualforboardmembers.The survey is already underway,and Andie is hoping tohavearoughdraftofthemanualinAugust.Visitor Comments:NoneSOLIDWASTEADVISORYBOARD,REGULARMEETING MINUTESJULY27"‘,2022 -5:15 PMPage2of3 AGENDA ITEM #19.A.2.Solid Waste Advisory Board MinutesPage 105 of 105
Board Member Comments:
R.Williams —None.
D.Hogen -I will not be here for the next meeting but am looking forward to working on t
letter regarding the plastic bags.
K.Irons -I'm excited about the manual Andie is developing.The trip to the Landfill was s
oamazingandinformativeandI'm looking forward to the Leachate Treatment Plant Tour.
you to the Board and the EF staff.The EF staff is always accessible and accommodating a
n
d
so
helpful all the time —thank you.
T.Pruitt —Looking forward to drafting the letter about the plastic bags.I'm going to be th
in
ki
ng
a lot about it.
A.Wall —Excited about the movement and momentum of the Board.Thank you all for yo
urhardwork.
Meeting Schedule —August 24"‘,2022.
Adjournment
HOGEN MOVED to adjourn.IRONS seconded.
VOICE VOTE ON MOTION CARRRIEDUNANIMOUSLY.
The meeting was adjourned at 7:16 p.m.
SUBMITTED BY:
Date:
Pa ricia Valerio,Board Secretary
KIBEngineering/Facilities Department
APPROVED BY:
SOLID WAS
TE
A
D
VI
SO
R
Y
BOARD,
REGULAR MINUTE
SJULY27”,-5:15PM
Page 3 of
n I
e
Chair
Solid Adviso
ry
Board
0 26
31
D
at
AGENDA ITEM #19.A.2.Solid Waste Advisory Board MinutesPage 106 of 105
Page 1 of 8
Kodiak Island Borough
Assembly Regular Meeting Guidelines
Thursday, October 20, 2022, 6:30 p.m.
Assembly Chambers
1. INVOCATION
MAJOR DAVE DAVIS OF THE SALVATION ARMY.
2. PLEDGE OF ALLEGIANCE
MAYOR ROBERTS
3. STATEMENT OF LAND ACKNOWLEDGEMENT
MAYOR ROBERTS
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq
people and we acknowledge the 10 tribes of the Kodiak Alutiiq
Region. We recognize the Alutiiq culture that enriches our
community to this day.
4. ROLL CALL
KIBC 2.25.070… the chair shall cause the record to reflect the absence
of the member, the reason for the absence, and whether the absence is
excused by the assembly.
Recommended motion: Move to excuse Assembly member Delgado
who is absent due to personal leave.
ROLL CALL VOTE ON MOTION.
5. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed marked with an asterisk (*) are considered to be routine
and non-controversial items by the Assembly and will be approved by one
motion.
Recommended motion: Move to approve the agenda and consent
agenda.
Mayor Roberts will read aloud the items on the consent agenda.
ROLL CALL VOTE ON MOTION TO APPROVE THE AGENDA AND
CONSENT AGENDA.
Recommended motion: Move to suspend the rules of the Assembly
to take action on Resolution No. FY2023-14 Ratifying And Certifying
The Results Of The October 4, 2022, Regular Municipal Election
under Item 8, Awards and Presentations.
Page 2 of 7
KIBC 2.17.100A Miscellaneous/Suspension of rules. The standing rules
or the order of business established by the assembly may be suspended
by a two-thirds (2/3) vote to which the assembly is entitled, (2/3 votes is
5 members).
This motion is an incidental motion. It requires a second, it cannot be
interrupted, debated, amended, and it requires 2/3 vote, which is (5).
ROLL CALL VOTE ON MOTION TO SUSPEND THE RULES
6. *APPROVAL OF MINUTES
A.
Special Meeting Minutes of September 29, 2022, Regular Meeting
of October 6, 2022, and Special Meeting of October 11, 2022.
7. CITIZENS' COMMENTS
Agenda items not scheduled for public hearing and general comments.
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-
9202.
Please ask speakers to:
1. Sign in and state their name for the record
2. Turn on the microphone before speaking
3. Address all remarks to the assembly as a body and not to any
member thereof
4. If calling in – turn off any listening devices to prevent
feedback
8. AWARDS AND PRESENTATIONS
If the motion to suspend the rules passed, process Resolution No.
FY2023-14.
Resolution No. FY2023-14 Ratifying And Certifying The Results Of The
October 4, 2022, Regular Municipal Election
Recommended motion: Move to adopt Resolution No. FY2023-14.
Staff Report – Nova Javier, Borough Clerk
Assembly discussion.
ROLL CALL VOTE ON MOTION
After adoption of Resolution No. FY2023-14, proceed with the
following:
Page 3 of 7
A. Administration of Oath of Office to Newly Elected Officials
Borough Clerk, Nova M. Javier will administer the oath of office to
newly elected Mayor and Assembly Members
B.
Presentation To Outgoing Mayor Bill Roberts
Deputy Presiding Officer Williams will do the presentation to
outgoing Mayor Roberts
C. Presentation To Outgoing Assembly Member Scott Arndt
Deputy Presiding Officer Williams will do the presentation to
outgoing Assembly member Arndt
9. COMMITTEE REPORTS
10. PUBLIC HEARING
A.
Ordinance No. FY2023-09 Adopting Proposed Changes To The
Kodiak Island Borough Salary Schedules
Recommended motion: Move to adopt Ordinance No. FY
2023-09.
Staff report – Dave Conrad, Interim Borough Manager
Open public hearing.
Read phone numbers: 907-486-3231, Toll Free 1-855-492-9202.
Please ask speakers to:
1. Sign in and state their name for the record
2. Turn on the microphone before speaking
3. Address all remarks to the assembly as a body and not
to any member thereof
4. If calling in – turn off any listening devices to prevent
feedback
Close the public hearing.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
Page 4 of 7
11. BOROUGH MANAGER’S REPORT
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS – None
14.B. RESOLUTIONS 1. Resolution No. FY2023-14 Ratifying And Certifying The
Results Of The October 4, 2022, Regular Municipal Election
(If suspension of rules motion passed, please proceed
to ordinances for introduction.)
14.C. ORDINANCES FOR INTRODUCTION
1.
Ordinance No. FY2023-02A An Ordinance Of The
Assembly Of The Kodiak Island Borough Amending
Ordinance No. FY2023-02, Fiscal Year 2023 Budget, By
Amending Budgets To Account For Various Revenues That
Are Over Budget, Providing For Additional Expenditures,
And Moving Funds Between Projects
Recommended motion: Move to advance Ordinance
No. FY2023-02A to public hearing at the next regular
meeting of the Assembly on November 3, 2022.
Staff report – Dora Cross, Finance Director
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
2.
Ordinance No. FY2023-11 Determining That It Is In The
Borough's Best Interests To Lease The Property At 717 E.
Rezanof Drive Pursuant To A Competitive Request For
Proposals Process Which Waives Certain Disposal
Procedures
Recommended motion: Move to advance Ordinance
No. FY2023-11 to public hearing at the next regular
meeting of the Assembly on November 3, 2022.
Page 5 of 7
Staff report – Dave Conrad, Interim Borough Manager
Assembly discussion.
ROLL CALL VOTE ON THE MOTION. 14.D. OTHER ITEMS – None
15. CITIZENS' COMMENTS
Agenda items not scheduled for public hearing and general comments.
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-
9202.
Please ask speakers to:
1. Sign in and state their name for the record
2. Turn on the microphone before speaking
3. Address all remarks to the assembly as a body and not to any
member thereof
4. If calling in – turn off any listening devices to prevent
feedback
16. ASSEMBLY MEMBERS’ COMMENTS
MAYOR ROBERTS:
The Borough Assembly will hold a special meeting on Thursday, October
27, 2022, at 6:30 p.m. in Borough Assembly Chambers. A work session
will immediately follow after the special meeting. The next regular meeting
is scheduled for Thursday, November 3, 2022, at 6:30 p.m. in the Borough
Assembly Chambers.
Training Opportunity for all staff, Assembly members, and Committee
members, Thursday, October 27. At 3:30 p.m. Borough Clerk, Nova M.
Javier will conduct Parliamentary Procedure Training and at 4:45 p.m.,
Borough Attorney Scott Brandt-Erichsen will proceed with Open Meetings
Act, Ethics, and Public Records Act Training.
Absentee-In-Person voting for the General Election will begin on Monday,
October 24 in the Assembly Chambers from 10 a.m. to 4 p.m. Monday to
Friday until November 7.
The General Election will be held on Tuesday, November 8, 2022. Polling
hours are from 7 a.m. to 8 p.m. If you have any questions regarding
absentee voting, please call the State of Alaska Division of Elections at
907-465-3021.
Page 6 of 7
17. EXECUTIVE SESSION A. Discuss Interim Manager's Performance Review And Continuation
Of Service
Recommended motion: Move to convene in executive session
to discuss interim manager's performance review and
continuation of service the authority of KIBC 2.30.030(f)(1)(c)
for the purpose of discussing matters which may tend to
prejudice the reputation or character of a person, who has
been notified of the potential executive session.
Assembly discussion.
ROLL CALL VOTE ON MOTION
Recommended motion: Move to invite the Mayor and
Assembly members into executive session.
VOICE VOTE ON MOTION.
After the vote, Mayor Roberts recesses the special meeting and
convenes the executive session.
Upon returning from the executive session, Mayor Roberts
reconvenes the special meeting and announces
• No action is to be taken as a result of the executive session.
-or-
• The Assembly may make a motion if necessary. The
Assembly must state the motion and vote outside of
executive session.
ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE
RESULTED FROM THE EXECUTIVE SESSION.
B.
Discuss Terms For Negotiating An Employment Contract For The
Borough Manager
Recommended motion: Move to convene in executive session
to discuss the terms for negotiating an employment contract
for the borough manager under the authority of KIBC
2.30.030(f)(1)(c) for the purpose of discussing matters which
may tend to prejudice the reputation or character of a person,
who has been notified of the potential executive session.
Assembly discussion.
Page 7 of 7
ROLL CALL VOTE ON MOTION
Recommended motion: Move to invite the Mayor and
Assembly members into executive session.
VOICE VOTE ON MOTION.
After the vote, Mayor Roberts recesses the special meeting and
convenes the executive session.
Upon returning from the executive session, Mayor Roberts
reconvenes the special meeting and announces
• No action is to be taken as a result of the executive session.
-or-
• The Assembly may make a motion if necessary. The
Assembly must state the motion and vote outside of
executive session.
ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE
RESULTED FROM THE EXECUTIVE SESSION.
18. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION.
KIBC 2.30.030 A…. Meetings shall adjourn at 10:30 p.m. unless the time
is extended by a majority of the votes to which the assembly is entitled.
No meeting shall be extended beyond 11 p.m., unless extended by a two-
thirds vote of the assembly, except the meeting shall be extended to set
the time and place for resumption of the meeting.
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 Fax (907) 486-9390
TO: Kodiak Island Borough Assembly, Mayor Roberts
FROM: David Conrad, Interim Borough Manager
RE: Managers Report, October 20, 2022
Information Technology Department Surplus Sale was successful and raised $790.00. The
buyers were pleased, and the remaining unsold electronics were recycled at Thresholds. Thanks
to the bidders and Thresholds for reuse and recycling.
Bridge Investment Planning Grant Award – This morning I received an email originating
with the AKDOT Statewide Hydraulics Engineer sharing the White House press for this grant
award.
The Kodiak Island Borough received $1,288,000 grant funding for the Sargent Creek and
Russian River Bridges Planning Study. This grant application was submitted in cooperation with
the State of Alaska Department of Transportation and the Alaska Municipal League (AML).
Many thanks are due to our cooperators for their assistance in preparing a very short grant turn
around submission.
Staff is waiting for an announcement regarding application for grant funding from the Alaska
Department of Homeland Security and Emergency Management for additional funding related to
the hydrology analysis required for the previously referenced project in the Bells Flats area.
PKIMC – I have signed and provided a Memorandum of Understanding to Providence at the
request of Karl Hertz. The MOU documents the borough’s ongoing support for the Providence
participation in the 340B Drug Program to cooperate with the local government to ensure that the
provide commits to providing health care services to low-income individuals who are not entitled
to Medicare and Medicaid benefits at no or considerably less than full reimbursement. There is
no cost for the borough to be the cooperating government. This MOU has been in place for
multiple years.
Meetings are scheduled with PKIMC for October 26 to discuss priority capital projects.
The acceptance of the Providence offer proposal to finalize the costs associated with the two fuel
spills on the hospital and Long-Term Care facility will be discussed and hopefully finalized.
KIBSD – The Peterson HVAC and Roof Replacement Project estimated cost was received
yesterday from Jenson Yorba Wall. I will discuss the proposal on October 25th with the architect.
The cost is approximately $70,000 for project design, development, and assembly of the bid
ready package. In addition, a professional 95% cost analysis and services during construction
will be provided. This will be reviewed and presented in November for consideration and
approval.
Staff began conversations with the district regrading the cooperative effort to replace the existing
school warning lights at Eat Elementary on Rezanof and Benny Benson.
I met today with Superintendent Mika regarding various topics. The condition and consideration
of the condition of the pool, East Elementary Roof and Siding, Peterson HVAC, and Roof
Replacement, Chiniak Well and Water System were some of the topics.
The Main Elementary roof has been completed. Final inspection is pending.
The East Elementary School parking lot patching has been completed.
Assessing –
KANA case – Working on follow up information after depositions. Attorney will be on island
October 27th for additional depositions. December 12,13, 14 tentative trial dates.
Assessing staff continues performing the required field work for the reassessment of properties
within the City of Kodiak boundaries.
Staff is updating and preparing for the distribution of the updated senior citizen and disabled
veteran exemption applications and the personal property filing forms.
Community Development -
Meetings with staff to ensure customer service and the departments functionality during this
recent transition have been completed.
Staff are working on various permits and applications. Spruce Cape subdivision has been placed
on hold by Dowl Engineering. Awaiting preliminary plat submission.
Mill Bay Plaza is being reviewed for final plat and continuing.
Finance –
I worked with the Finance staff and applied for the second ARPA tranche of 1.26 million. Staff
continues to monitor additional funding opportunities associated with the federal monies
available.
Staff wishes to thank all the property owners who paid the property tax by the October 17th due
date. Thank you for your patience during the process.
Engineering and Facilities –
KRFC – Awaiting confirmation from GSA regarding the funding and acceptance of the apparent
low bidder for the Carpet Replacement Project at KFRC. Anticipate the award announcement the
week of October 24th. Upon written confirmation staff will request that this associated contracts
are added to the agenda for approval.
Bulldozer Procurement – Dozer rebuild continues.
Service Area Contracts –Contract development are required for renewal and implementation.
Landfill – Work is continuing at the site. Three more blasting events will occur prior to the end
of October. Rock processing is continuing. Work will continue as the weather allows.
An article has been published in the Kodiak Daily Mirror regarding the excess and illegal
depositing of waste at the Dark Lake Dumpster site primarily. Thanks to the Kodiak Daily
Mirror for noticing and cooperating with the staff to publish this article. This will be the start of
an educational campaign to let the solid waste rate payers know that these actions will likely
raise the cost of your garbage disposal rates.
A presentation is being prepared and to discuss the excessive amounts of garbage, green waste,
appliances, and large items being dumped illegally at the various dumpster sites. The effort for
the staff to handle and transport these items to the landfill has become untenable and costly to the
enterprise fund.
Leachate Treatment Plant - Under slab piping has been installed and electrical conduit
installation is progressing. Anticipate the contractor to pour the slab within the next two weeks.
The slab will be protected for the winter and construction will resume in the Spring of 2023.
Staff is preparing the documents for the request of low interest loans from the ADEC State
Revolving Loan Questionnaire. This request will be for 4.45 million dollars.
Larsen Bay School Property – Draft copies of the various documents have been received from
the borough attorney. I will share the disposal documents with the assembly and Larsen Bay
Tribal Council for review and comment.
Karluk School Property – A discussion was held today with the Alaska Department of
Environmental Conservation, Contaminated Sites Section. Due to the extensive amount of
contamination, the depth of contaminated soils and the lack of ground water testing the site will,
likely require an Environmental Covenant be assigned to the parcel. There has been an
incomplete ground water investigation and the installation of monitoring wells and periodic
monitoring may be required at the property. A meeting has been proposed for the first week of
November after the ADEC staff member discusses the case with her superiors.
At this point if the assembly wishes to completely shut down and close the school facility
direction should be provided to the staff.
List of Pending Items for Discussion
Bayside Classroom Addition
Disposition of Closed School Facilities – Allowable Scope for Current Staff
OSHA Voluntary Compliance Visit – Rescheduled for October
Continued update of the Personnel Manual
ARPA Funding Reporting is continuing.
Grant Application and Local Match Funding – Approval for application prior to expending staff
time.
Leases – Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care
Major Maintenance Funding for Facilities
Disposition of Mental Health Buildings – Information provided to the assembly
Solid Waste Collection Contract Modifications
Service Area Contracts
Annual Contracts
Additional Methods to Reward Employees in Personnel Manual
Vehicle Replacement
Funding opportunities for road repairs and improvements.
KODIAK ISLAND BOROUGH
� D
Meeting Type: I� r I " IQC�1 V �� Date: ��/,x �"
Please PRINT yc
U -co 2.-c1
r name legib
Mur
Please PRINT your name WOW
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Regular ' Special Date:
Convened: Recessed: Reconvened: Adjourned:
BY:
SECOND:
IBY: qr�
1 SECOND:
BY:
SECOND: CP
BY:
SECOND.��
BY: ZT
SECOND: (;k
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
YES
NO
YDS
NO
ym
I No
Will—
Mr. Arndt ✓
Mr. Arndt
Mr. Arndt bQ/
✓
Mr. Arndt
, /
1/
Mr. Arndt
V'
I Mr. Delgado
D
M o
Mr a
ad
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin \Q5
Mr. Griffin
Mr. Smiley
Mr. Smiley
Mr. Smiley
v
Mr. Smiley
v
Mr. Smiley -
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
V
Mr. Smith
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
✓
Mr. Turner
Ms. Williams
Ms. Williams
Ms. Williams
Ms. Williams
Ms. Williams
OULD
ANYONE LIKE TO CHANGE THEIR VOTE_? WOULD ANYONE
LIKE TO CHANGE
THEIR
VOTE
TOTAL:
TOTAL:
TOTAL:
-0 1
TOTAL:
TOTAL:
The mayor may not
vote except in the case where only six members of the assembly are present and there is a threelthree tie vote of the assembly.
Mayor Roberts
Mayor Roberts
Mayor RobertsI
-T-7
Mayor Roberts
Mayor Roberts
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
Regular Special
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEAT
Date:
Recessed: Reconvened: { ?` Adjourned:
BY:
SECOND: �,l
�a
v ^,�
Q
b �
V,
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BY:9
SECOND:
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BY: S
SECOND:(„
BY:
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7
BY:
SECOND:
N0
Mr. Arndt
-
Mr. Arndt
YES
NO
YES
NO
E
YES
NQ.,
Mr. Arndt
Mr. Arndt
Mr. Arndt
I o
r. Del o
r. Del
elg
M d
Mr. Griffin
Mr. Griffin
Mr. Griffin
VMr.
Griffin
Mr. Griffin
Mr. Smiley
Mr. Smiley
Mr. Smiley
VMr.
Smiley
Mr. Smiley
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Turner
Mr. Turner
Mr. Turner
V
Mr. Turner
Mr. Turner
Ms. Williams
Ms. Williams
Ms. Williams ik
Ms. Williams
Ms. Williams
OILD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD A19YONE LIKE TO CHANGE THEIR VOTE.
TOTAL: 0TOTAL: TOTAL: TOTAL: TOTAL:
The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Roberts
Mayor Roberts
Mayor Roberts
Mayor Roberts
Mayor Roberts
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
.I,
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Regular SpecialDate: V
Convened: Recessed: "4 Reconvened: 19 1�rned:
1
BY:
SECOND: CJ�
BY:
SECOND:
t
l
=MFT
BY: 5
SECOND:
I
BY:
SECOND:
YES
"7
BY:
SECOND:
YES NO
Mr. Arndt
Mr. Arndt
Mr. Arndt
77r.
Mr. Arndt
Mr. Arndt
r.
r lga
Igado
a ga o
Mr. Delgado
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
Ms. Williams
V
Ms. Williams
Ms. Williams
Ms. Williams
Ms. Williams
N�WO
TOTAL:
ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE
TOTAL: TOTAL:
LIKE TO CHANGE THEIR VOTE.
TOTAL: TOTAL:
The mayor may
of
vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Roberts
Mayor Roberts
Mayor Roberts -F
IMayor
RobertsF7,
Mayor Roberts
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
View our website:
www.kodiakak.us
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Kodiak Island Borough
Assembly Newsletter
Vol. FY2023, No. 14 October 21, 2022
At Its Regular Meeting Of October 20, 2022, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On November 3, 2022, At
6:30 p.m. In The Borough Assembly Chambers.
ADOPTED Resolution No. FY2023-14 Ratifying And Certifying The Results Of The October 4, 2022,
Regular Municipal Election
ADMINISTERED Oath of Office to Newly Elected Officials, Mayor Aimee Williams, Assembly Member
Larry Ledoux, and Assembly Member Jared Griffin
PRESENTED Certificate To Outgoing Mayor Bill Roberts
PRESENTED Certificate To Outgoing Assembly Member Scott Arndt
ADOPTED Ordinance No. FY2023-09 Proposed Changes To The Kodiak Island Borough Salary
Schedules
ADVANCED Ordinance No. FY2023-02A An Ordinance Of The Assembly Of The Kodiak Island Borough
Amending Ordinance No. FY2023-02, Fiscal Year 2023 Budget, By Amending Budgets To Account For
Various Revenues That Are Over Budget, Providing For Additional Expenditures, And Moving Funds
Between Projects To Public Hearing At The Next Regular Meeting Of The Assembly On November 3,
2022
ADVANCED Ordinance No. FY2023-11 Determining That It Is In The Borough's Best Interests To Lease
The Property At 717 E. Rezanof Drive Pursuant To A Competitive Request For Proposals Process Which
Waives Certain Disposal Procedures To Public Hearing At The Next Regular Meeting Of The Assembly
On November 3, 2022
CONVENED Into Executive Session Under The Authority Of KIBC 2.30.030(F)(1)(B) To Discuss Interim
Manager’s Performance Review And Continuation of Service. INVITED The Mayor, Assembly Members,
and Interim Manager Into Executive Session. ANNOUNCED That No Action Was Taken As A Result Of The
Executive Session.
CONVENED Into Executive Session Under The Authority Of KIBC 2.30.030(F)(1)(B) To Discuss Terms
For Negotiating An Employment Contract For The Borough Manager. INVITED The Mayor and Assembly
Members Into Executive Session. ANNOUNCED That No Action Was Taken As A Result Of The Executive
Session.