2022-10-13 Work Session
Kodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, October 13, 2022, 6:30 p.m.
Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular
meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work
session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work
sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda.
Page
1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2. AGENDA ITEMS
a.
Discussion Of The Use Of American Rescue Plan Act (ARPA)
For The Peterson Elementary Roof Replacement Project
Agenda Item Report - Pdf
3 - 208
b.
Discussion Of The Lease For The Old Mental Health Buildings
Agenda Item Report - Pdf
209 - 242
c.
Discussion Of The Larsen Bay School Disposition
Agenda Item Report - Pdf
243 - 251
d.
Discussion of the Karluk School Disposition
Agenda Item Report - Pdf
252 - 265
3. CLERK'S COMMENTS
4. MANAGER’S COMMENTS
AWARDS AND PRESENTATIONS
• Administration Of Oath of Office To Newly Elected Officials
• Presentation To Outgoing Mayor Bill Roberts
• Presentation To Outgoing Assembly Members
PUBLIC HEARING
• Ordinance No. FY2023-09 Adopting Proposed Changes To The
Kodiak Island Borough Salary Schedules
RESOLUTION
• Resolution No. FY2023-14 Ratifying And Certifying The Results
Of The October 4, 2022, Regular Municipal Election
Page 1 of 265
ORDINANCE FOR INTRODUCTION
• Ordinance No. FY2023-02A An Ordinance Of The Assembly Of
The Kodiak Island Borough Amending Ordinance No. FY2023-02,
Fiscal Year 2023 Budget, By Amending Budgets To Account For
Various Revenues That Are Over Budget, Providing For
Additional Expenditures, And Moving Funds Between Projects
EXECUTIVE SESSION
• Discuss Interim Manager's Performance Review And
Continuation Of Service
5. PACKET REVIEW
6. ASSEMBLY MEMBERS’ COMMENTS
7. MAYOR'S COMMENTS
___________________________________________________________________
This meeting is open to the public and will be broadcast on the Borough's YouTube Channel. Meeting packets are available
online. Please subscribe to get meeting notifications when meeting packets are published. For public comments, please call
(907) 486-3231 or (855) 492-9202.
Page 2 of 265
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 13, 2022
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Discussion Of The Use Of American Rescue Plan Act (ARPA) For The
Peterson Elementary Roof Replacement Project
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Discuss project funding. Authorize the Borough Manager to proceed to the 95% Construction
Design, Drawings and Bid Package for the replacement of the Peterson School HVAC and
Roof Structure.
DISCUSSION:
Due to the complexity of the requirements for the use of the American Rescue Plan Act
(ARPA) the KIB staff is recommending that the funds be used for larger allowable capital
projects due to the financial reporting. The Kodiak Island Borough (KIB) has received the first
tranche of .$1.2 ARPA and $1.9 is the Coronavirus State and Local Fiscal Recovery
Funds(SLFRF). An additional $1.2 should be received within the next 30 to 60 days. This is a
total of $4.4 million. As the estimate proceeds closer to the 95% completion the costs will rise
proportionally.
ALTERNATIVES:
Fund alternate capital projects.
FISCAL IMPACT:
65% Construction Estimate - $2,269,428.00
OTHER INFORMATION:
AGENDA ITEM #2.a.
Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...
Page 3 of 265
HMS Project No. 21094
PREPARED FOR:
Jensen Yorba Wall, Inc.
522 West 10th Street
Juneau, Alaska 99801
September 13, 2022
4103 Minnesota Drive • Anchorage, Alaska 99503 p: 907.561.1653 • f: 907.562.0420 • e: mail@hmsalaska.com
65% DESIGN SUBMITTAL
CONSTRUCTION COST ESTIMATE
KODIAK ISLAND BOROUGH
PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 4 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 2
DATE: 9/13/2022
DRAWINGS AND DOCUMENTS
Level of Documents:(38) 65% design drawings and specifications
Date:July 1, 2022
Provided By:Jensen Yorba Wall, Inc. of Juneau, Alaska
RATES
Pricing is based on current material, equipment and freight costs.
Labor Rates:A.S. Title 36 working 60 hours per week
Premium Time:16.70%
Note:Roofer is prime contractor
BIDDING ASSUMPTIONS
Contract:Standard construction contract without restrictive bidding clauses
Bidding Situation:Competitive bids assumed
Bid Date:January 2023
Start of Construction:Summer 2023
Months to Complete:Within (4) months completion
EXCLUDED COSTS
1. A/E design fees
2. Administrative and management costs
3. Hazmat materials removal if found during construction
NOTES REGARDING THE PREPARATION OF THIS ESTIMATE
AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 5 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 3
DATE: 9/13/2022
GENERAL
When included in HMS Inc.'s scope of services, opinions or estimates of probable construction costs are prepared on the basis of HMS Inc.'s
experience and qualifications and represent HMS Inc.'s judgment as a professional generally familiar with the industry. However, since HMS Inc.
has no control over the cost of labor, materials, equipment or services furnished by others, over contractor's methods of determining prices, or over
competitive bidding or market conditions, HMS Inc. cannot and does not guarantee that proposals, bids, or actual construction cost will not vary
from HMS Inc.'s opinions or estimates of probable construction cost.
This estimate assumes escalation based on a 12-month rolling average of the U.S. Consumer Price Index. HMS Inc. will continue to monitor this,
as well as other international, domestic and local events, and the resulting construction climate, and will adjust costs and contingencies as deemed
appropriate.
Due to the rapidly evolving nature of the COVID-19 coronavirus pandemic and its affect on the economy, and more specifically the construction
industry, HMS Inc. is incorporating an additional contingency titled 'Unique Market Risk'. The amount provided for in the estimate will be
adjusted as the situation continues to change and the effect on construction pricing becomes more quantifiable.
GROSS SQUARE FOOT AREA
BASE BID
Flat Roof 35,860 SF
ALTERNATE 1
Flat Roof 7,685 SF
TOTAL GROSS AREA:43,545 SF
NOTES REGARDING THE PREPARATION OF THIS ESTIMATE (Continued)AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 6 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 4
DATE: 9/13/2022
Total
BASE BID OPTION A $ 2,269,428
BASE BID OPTION B 2,094,771
ADD ALTERNATE
1. Remove Existing PVC Roofing Membrane and Replace 196,853
65% DESIGN GENERAL COST SUMMARY
AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 7 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 5
DATE: 9/13/2022
Material Labor Total
01 - SITE WORK $ 11,447 $ 158,470 $ 169,917
02 - SUBSTRUCTURE 356 852 1,208
03 - SUPERSTRUCTURE 0 0 0
04 - EXTERIOR CLOSURE 0 0 0
05 - ROOF SYSTEMS 701,308 459,160 1,160,468
06 - INTERIOR CONSTRUCTION 6,275 11,379 17,654
07 - CONVEYING SYSTEMS 0 0 0
08 - MECHANICAL 191,051 35,709 226,760
09 - ELECTRICAL 1,688 4,551 6,239
10 - EQUIPMENT 0 0 0
11 - SPECIAL CONSTRUCTION 0 0 0
SUBTOTAL: $ 912,125 $ 670,121 $ 1,582,246
12 - GENERAL REQUIREMENTS 426,378
SUBTOTAL: $ 2,008,624
13 - CONTINGENCIES 260,804
TOTAL ESTIMATED CONSTRUCTION COST:$ 2,269,428
COST PER SQUARE FOOT: $ 63.29 /SF
GROSS FLOOR AREA: 35,860 SF
65% DESIGN COST SUMMARY
OPTION A
AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 8 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 6
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
01 - SITE WORK QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
Non-Hazmat Selective Demolition $ $ $ $ $ $
INTERIOR
Demolish existing floor finishes 32 SF 2.00 64 2.00 64
Saw cut and demolish slab 18 SF 17.00 306 17.00 306
Excavate for concrete and forms (assume
earth forms) 1 CY 160.00 160 160.00 160
EXTERIOR/ROOFING
Temporary fall protection railings 1,120 LF 3.70 4,144 3.00 3,360 6.70 7,504
Remove metal wall siding and salvage for reuse 680 SF 2.50 1,700 2.50 1,700
Remove parapet metal cap flashings and sealants 1,686 LF 1.75 2,951 1.75 2,951
Remove metal flashings 1,689 LF 2.25 3,800 2.25 3,800
Remove existing wood trim and dispose 340 SF 1.00 340 1.00 340
Remove expansion joint and flashings 113 LF 4.80 542 4.80 542
Remove conduit flashing (assumed) 2 EA 30.00 60 30.00 60
Remove roof drain flashing 20 EA 65.00 1,300 65.00 1,300
Remove VTR flashing 15 EA 37.00 555 37.00 555
Remove VTR flashing cap and store for reuse 15 EA 25.00 375 25.00 375 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 9 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 7
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
01 - SITE WORK QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
Non-Hazmat Selective Demolition $ $ $ $ $ $
EXTERIOR/ROOFING (Continued)
Remove curb flashings 122 LF 4.50 549 4.50 549
Demolish insulated roof ballast panels 35,860 SF 0.80 28,688 0.80 28,688
Demolish EPDM roofing membrane at parapet
walls, etc. 5,713 SF 1.20 6,856 1.20 6,856
Demolish EPDM roofing assemblies to structural
deck 35,860 SF 1.95 69,927 1.95 69,927
Demolish cant strips 1,752 LF 0.55 964 0.55 964
Cut and remove existing plywood at parapets
where deteriorated (assume 30% of 746 SF) 224 SF 2.00 448 2.00 448
Thoroughly clean exposed roof deck 35,860 SF 0.02 717 0.08 2,869 0.10 3,586
Daily cover exposed roof areas for working in
sections 35,860 SF 0.10 3,586 0.15 5,379 0.25 8,965
MISCELLANEOUS
Load, haul and dispose debris at landfill including
fee 40 TONS 75.00 3,000 115.00 4,600 190.00 7,600
SUBTOTAL: $ 11,447 $ 135,793 $ 147,240 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 10 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 8
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
01 - SITE WORK QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
Non-Hazmat Selective Demolition $ $ $ $ $ $
Labor Premium Time 16.70% 22,677 22,677
TOTAL ESTIMATED COST:$ 11,447 $ 158,470 $ 169,917 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 11 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 9
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
02 - SUBSTRUCTURE QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
Dowel to existing concrete 16 EA 11.00 176 30.00 480 41.00 656
Concrete for footings 1 CY 180.00 180 250.00 250 430.00 430
SUBTOTAL: $ 356 $ 730 $ 1,086
Labor Premium Time 16.70% 122 122
TOTAL ESTIMATED COST:$ 356 $ 852 $ 1,208 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 12 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 10
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
05 - ROOF SYSTEMS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
5/8" substrate board DensDeck prime 16,360 SF 1.60 26,176 1.10 17,996 2.70 44,172
1/2" treated plywood substrate 19,500 SF 2.85 55,575 1.80 35,100 4.65 90,675
Vapor retarder, self adhering 35,860 SF 1.10 39,446 0.65 23,309 1.75 62,755
(2) layers 7" EPS flat board rigid insulation, fully
adhered 35,860 SF 6.60 236,676 2.80 100,408 9.40 337,084
Average 1 1/2" tapered staggered joints rigid
insulation, fully adhered 35,860 SF 1.30 46,618 0.85 30,481 2.15 77,099
Extra for crickets slopes 5,800 SF 3.25 18,850 1.30 7,540 4.55 26,390
5/8" DensDeck cover board, fully adhered 35,860 SF 1.70 60,962 1.10 39,446 2.80 100,408
80 mil PVC fully adhered RhinoBond roofing 35,860 SF 4.20 150,612 2.65 95,029 6.85 245,641
MISCELLANEOUS
80 mil fully adhered PVC roofing up walls and
over parapets and curbs at all roofs 5,850 SF 2.60 15,210 2.40 14,040 5.00 29,250
1/2" thick walkway rubber pads adhered to
roofing (allowance) 500 SF 3.90 1,950 2.00 1,000 5.90 2,950
Reinstall salvaged metal wall siding and trims 680 SF 0.30 204 3.50 2,380 3.80 2,584
New 1/2" pressure treated plywood at parapets 655 SF 2.85 1,867 1.80 1,179 4.65 3,046 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 13 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 11
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
05 - ROOF SYSTEMS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
MISCELLANEOUS (Continued)
New 1/2" pressure treated plywood where
deteriorated (assume 30% of 746 SF) 224 SF 2.85 638 3.00 672 5.85 1,310
PARAPETS, ROOF DRAINS, CURBS, VTR, AND
EXPANSION JOINT FLASHINGS (ALL ROOFS)
7" girth prefinished metal parapet cap flashings
and sealants 1,345 LF 7.60 10,222 3.30 4,439 10.90 14,661
10" girth prefinished metal parapet cap flashings
and sealants 310 LF 9.50 2,945 4.20 1,302 13.70 4,247
11" girth prefinished metal parapet cap flashings
and sealants 94 LF 9.70 912 4.20 395 13.90 1,307
6" to 10"x9"x4" prefinished metal custom
fabricated flashings 1,330 LF 12.00 15,960 4.50 5,985 16.50 21,945
Pressure treated sloped cant strip 1,810 LF 1.60 2,896 1.30 2,353 2.90 5,249
VTR flashing 15 EA 52.50 788 45.00 675 97.50 1,463
Roof/wall reglet metal flashings and sealants 360 LF 3.30 1,188 2.80 1,008 6.10 2,196
Equipment curb, flashings and sealants 122 LF 8.50 1,037 4.70 573 13.20 1,610
4"x11"x4" prefinished expansion joint and cover 63 LF 42.50 2,678 18.50 1,166 61.00 3,844
3"x12"x3" expansion joint with flexible flashing 40 LF 56.50 2,260 21.00 840 77.50 3,100 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 14 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 12
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
05 - ROOF SYSTEMS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
PARAPETS, ROOF DRAINS, CURBS, VTR, AND
EXPANSION JOINT FLASHINGS (ALL ROOFS) (Continued)
3"x9"x3" expansion joint with flexible flashing 10 LF 52.50 525 21.00 210 73.50 735
Flashings, 2"x blocking, and insulation at roof
and overflow drains 20 EA 95.00 1,900 180.00 3,600 275.00 5,500
New roof scupper flashing 9 EA 30.00 270 50.00 450 80.00 720
ADDITIONAL FRAMING
5 1/8"x12" glulam beam 34 LF 17.00 578 5.00 170 22.00 748
6"x6" post 9 LF 4.75 43 5.60 50 10.35 93
3/4" plywood 170 SF 2.25 383 1.35 230 3.60 613
2"x6" joist 140 LF 2.05 287 1.65 231 3.70 518
Sistered 2"x6" 168 LF 2.05 344 1.50 252 3.55 596
Pressure treated 1/2" plywood 108 SF 2.85 308 1.80 194 4.65 502
Insulation (allowance) 1 LOT 500.00 500 250.00 250 750.00 750
Various fasteners 1 LOT 500.00 500 500.00 500 1000.00 1,000
SUBTOTAL: $ 701,308 $ 393,453 $ 1,094,761 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 15 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 13
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
05 - ROOF SYSTEMS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
Labor Premium Time 16.70% 65,707 65,707
TOTAL ESTIMATED COST:$ 701,308 $ 459,160 $ 1,160,468 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 16 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 14
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
06 - INTERIOR CONSTRUCTION QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
FLOORS
Patch and repair concrete 20 SF 26.00 520 15.00 300 41.00 820
Patch and repair floor 1 LOT 500.00 500 500.00 500 1000.00 1,000
WALLS
Patch and repair wall 1 LOT 500.00 500 1000.00 1,000 1500.00 1,500
CEILING
Remove patch and repair ceiling as required 1 LOT 500.00 500 1000.00 1,000 1500.00 1,500
Allowance to remove and restore finishes for
roof drain installation 20 EA 150.00 3,000 250.00 5,000 400.00 8,000
SUBTOTAL: $ 5,020 $ 7,800 $ 12,820
Labor Premium Time 16.70% 1,303 1,303
SUBTOTAL: $ 5,020 $ 9,103 $ 14,123
Subcontractor's Overhead and Profit on Material
and Labor 25.00% 1,255 2,276 3,531
TOTAL ESTIMATED COST:$ 6,275 $ 11,379 $ 17,654 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 17 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 15
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
08 - MECHANICAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
DEMOLITION
Demolish roof and overflow drain 20 EA 120.00 2,400 120.00 2,400
Demolish rooftop fan unit, ductwork, and
associated appurtenances 2 LOTS 550.00 1,100 550.00 1,100
Demolish rain leader (allowance) 40 LF 6.10 244 6.10 244
Remove and salvage hood 5 EA 300.00 1,500 300.00 1,500
Remove and salvage 24"x48" duct 1 EA 120.00 120 120.00 120
Demolish miscellaneous curbs 22 LF 8.00 176 8.00 176
Remove and salvage 20"x20" gooseneck 1 EA 160.00 160 160.00 160
Demolish miscellaneous ductwork supports 1 LOT 300.00 300 300.00 300
Remove and salvage EF-(1-7) 7 EA 65.00 455 65.00 455
Demolish ductwork at SF-1, cap and seal
opening 1 LOT 150.00 150 600.00 600 750.00 750
Miscellaneous
Load, haul and dispose debris 3 TONS 75.00 225 115.00 345 190.00 570
Crane time with crew 1 DAY 1500.00 1,500 1500.00 1,500 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 18 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 16
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
08 - MECHANICAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
HVAC
New roof/overflow drain 20 EA 425.00 8,500 210.00 4,200 635.00 12,700
New mechanical equipment curbs 22 LF 38.00 836 22.00 484 60.00 1,320
New rain leader pipe (allowance) 1 LOT 2400.00 2,400 2700.00 2,700 5100.00 5,100
Connection to existing ductwork 2 EA 400.00 800 550.00 1,100 950.00 1,900
Reinstall salvaged EF-(1-7) 7 EA 20.00 140 65.00 455 85.00 595
Reinstall salvaged 20"x20" gooseneck 1 EA 40.00 40 160.00 160 200.00 200
Reinstall salvaged roof hood 5 EA 50.00 250 300.00 1,500 350.00 1,750
Extend VTRs (allowance) 1 LOT 500.00 500 650.00 650 1150.00 1,150
AHU-1 plus HC-1 and curb, FOB Kodiak (per
budgetary quote from Mechanical Solutions) 1 EA 135500.00 135,500 3550.00 3,550 139050.00 139,050
Miscellaneous
Crain time in crew 1 DAY 1500.00 1,500 1500.00 1,500
Test and balance system 8 HRS 160.00 1,280 160.00 1,280
Mobilization/demobilization 1 LOT 500.00 500 1000.00 1,000 1500.00 1,500
SUBTOTAL: $ 152,841 $ 24,479 $ 177,320 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 19 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 17
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
08 - MECHANICAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
Labor Premium Time 16.70% 4,088 4,088
SUBTOTAL: $ 152,841 $ 28,567 $ 181,408
Subcontractor's Overhead and Profit on Material
and Labor 25.00% 38,210 7,142 45,352
TOTAL ESTIMATED COST:$ 191,051 $ 35,709 $ 226,760 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 20 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 18
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
09 - ELECTRICAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
DEMOLITION
Disconnect equipment, wiring and conduit 7 EA 135.00 945 135.00 945
POWER
Motor connections to roof mounted equipment 7 EA 75.00 525 110.00 770 185.00 1,295
1.5 HP, 208 volt, three phase motor connection 1 EA 100.00 100 170.00 170 270.00 270
Weatherproof receptacle, GFCI 1 EA 50.00 50 72.00 72 122.00 122
Flashing for AHU-1 support (quantity assumed) 8 EA 35.00 280 40.00 320 75.00 600
Flashing for conduit 1 EA 35.00 35 40.00 40 75.00 75
1/2" diameter RGS conduit 25 LF 3.85 96 7.90 198 11.75 294
#12 XHHW copper conductor 100 LF 0.14 14 0.55 55 0.69 69
MISCELLANEOUS
Test electrical system 1 LOT 50.00 50 150.00 150 200.00 200
Mobilization/demobilization (minimal) 1 LOT 200.00 200 400.00 400 600.00 600
SUBTOTAL: $ 1,350 $ 3,120 $ 4,470
Labor Premium Time 16.70% 521 521
SUBTOTAL: $ 1,350 $ 3,641 $ 4,991 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 21 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 19
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
09 - ELECTRICAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
Subcontractor's Overhead and Profit on Material
and Labor 25.00% 338 910 1,248
TOTAL ESTIMATED COST:$ 1,688 $ 4,551 $ 6,239 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 22 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 20
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
12 - GENERAL REQUIREMENTS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
MOBILIZATION AND DEMOBILIZATION
Mobilization and demobilization 1 LS 1500.00 1,500 2500.00 2,500 4000.00 4,000
Temporary fences, gates, barriers, etc. 0 LF Not Required
Barge freight (incidental, rest with unit rates) 20 TONS 400.00 8,000 100.00 2,000 500.00 10,000
Miscellaneous air freight 1,000 LBS 1.25 1,250 0.25 250 1.50 1,500
SITE STAFF
Project manager (part time) 80 HRS 125.00 10,000 125.00 10,000
Superintendent (full time) 5 MOS 200.00 1,000 11500.00 57,500 11700.00 58,500
Quality control (part time) 4 MOS By Superintendent
Field engineering 30 HRS 115.00 3,450 115.00 3,450
Scheduling and estimating (part time) 3 MOS 200.00 600 2000.00 6,000 2200.00 6,600
Expediting (part time) 4 MOS 150.00 600 2000.00 8,000 2150.00 8,600
Clerical/timekeeper (minimal) 4 MOS 150.00 600 1750.00 7,000 1900.00 7,600
TEMPORARY CONSTRUCTION
Site offices (trailers, etc.) 4 MOS 650.00 2,600 350.00 1,400 1000.00 4,000 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 23 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 21
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
12 - GENERAL REQUIREMENTS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
TEMPORARY CONSTRUCTION (Continued)
Staging areas, signs, temporary protection, etc. 1 LOT 750.00 750 1000.00 1,000 1750.00 1,750
Utilities - power, lighting, water 4 MOS 700.00 2,800 150.00 600 850.00 3,400
Porta cans and cleaning (2) 4 MOS 220.00 880 70.00 280 290.00 1,160
Communications, faxes, etc. 4 MOS 750.00 3,000 50.00 200 800.00 3,200
EQUIPMENT AND TOOLS
Pick-ups, trucks, forklift, compressors,
miscellaneous equipment, etc. 4 MOS 3500.00 14,000 500.00 2,000 4000.00 16,000
Power and hand tools, etc. 4 MOS 1200.00 4,800 150.00 600 1350.00 5,400
Consumables: cleaning products, safety
equipment, etc. 4 MOS 450.00 1,800 50.00 200 500.00 2,000
Fuel for equipment 4 MOS 850.00 3,400 850.00 3,400
Labor for equipment repairs/maintenance 30 HRS 65.00 1,950 65.00 1,950
MISCELLANEOUS
Submittals, as-builts, etc. 1 LOT 300.00 300 1500.00 1,500 1800.00 1,800
Building permits 1 LOT By Owner
Temporary heat 0 MOS Not Required AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 24 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 22
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
12 - GENERAL REQUIREMENTS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
MISCELLANEOUS (Continued)
Miscellaneous materials testing 1 LOT With Direct Work
Regular clean-up 4 MOS 150.00 600 650.00 2,600 800.00 3,200
Final clean-up and punch list 35,860 SF 0.05 1,793 0.10 3,586 0.15 5,379
Dumpsters (2) 4 MOS 800.00 3,200 800.00 3,200
Daily loading/unloading 4 MOS 150.00 600 750.00 3,000 900.00 3,600
Regular debris disposal and fees 4 MOS 400.00 1,600 850.00 3,400 1250.00 5,000
LABOR EMPLOYMENT COSTS
Travel and per diem 0 EA Local Crew
State of Alaska Dept. of Labor filing fee 1 LOT 5000.00 5,000 5000.00 5,000
SUBTOTAL: $ 60,673 $ 119,016 $ 179,689
Home Office 3.00% 52,858
Overhead and Profit 8.50% 154,257
Bonds 0.85% 16,737
Insurances 1.15% 22,837
TOTAL ESTIMATED COST:$ 426,378 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 25 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 23
DATE: 9/13/2022
OPTION A MATERIAL LABOR TOTAL TOTAL
13 - CONTINGENCIES QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
ESTIMATOR'S CONTINGENCY
The estimator's allowance for architectural and
engineering requirements that are not apparent
at this level of design documentation and
unknown site conditions (addenda, etc.) 5.00% $ 100,431
Unique market risk 5.00% $ 105,453
ESCALATION CONTINGENCY
The allowance for escalation from the date of
estimate to the proposed bid date of January 2023
at the rate of 7.43% per annum (4 months) 2.48% $ 54,920
TOTAL ESTIMATED COST:$ 260,804 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 26 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 24
DATE: 9/13/2022
Material Labor Total
01 - SITE WORK $ 11,447 $ 157,852 $ 169,299
02 - SUBSTRUCTURE 356 852 1,208
03 - SUPERSTRUCTURE 0 0 0
04 - EXTERIOR CLOSURE 0 0 0
05 - ROOF SYSTEMS 697,543 456,128 1,153,671
06 - INTERIOR CONSTRUCTION 6,275 11,379 17,654
07 - CONVEYING SYSTEMS 0 0 0
08 - MECHANICAL 42,519 57,515 100,034
09 - ELECTRICAL 1,106 3,674 4,780
10 - EQUIPMENT 0 0 0
11 - SPECIAL CONSTRUCTION 0 0 0
SUBTOTAL: $ 759,246 $ 687,400 $ 1,446,646
12 - GENERAL REQUIREMENTS 407,393
SUBTOTAL: $ 1,854,039
13 - CONTINGENCIES 240,732
TOTAL ESTIMATED CONSTRUCTION COST:$ 2,094,771
COST PER SQUARE FOOT: $ 58.42 /SF
GROSS FLOOR AREA: 35,860 SF
65% DESIGN COST SUMMARY
OPTION B
AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 27 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 25
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
01 - SITE WORK QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
Non-Hazmat Selective Demolition $ $ $ $ $ $
EXTERIOR/ROOFING
Temporary fall protection railings 1,120 LF 3.70 4,144 3.00 3,360 6.70 7,504
Remove metal wall siding and salvage for reuse 680 SF 2.50 1,700 2.50 1,700
Remove parapet metal cap flashings and sealants 1,686 LF 1.75 2,951 1.75 2,951
Remove metal flashings 1,689 LF 2.25 3,800 2.25 3,800
Remove existing wood trim and dispose 340 SF 1.00 340 1.00 340
Remove expansion joint and flashings 113 LF 4.80 542 4.80 542
Remove conduit flashing (assumed) 2 EA 30.00 60 30.00 60
Remove roof drain flashing 20 EA 65.00 1,300 65.00 1,300
Remove VTR flashing 15 EA 37.00 555 37.00 555
Remove VTR flashing cap and store for reuse 15 EA 25.00 375 25.00 375
Remove curb flashings 122 LF 4.50 549 4.50 549
Demolish insulated roof ballast panels 35,860 SF 0.80 28,688 0.80 28,688
Demolish EPDM roofing membrane at parapet
walls, etc. 5,713 SF 1.20 6,856 1.20 6,856
Demolish EPDM roofing assemblies to structural
deck 35,860 SF 1.95 69,927 1.95 69,927 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 28 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 26
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
01 - SITE WORK QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
Non-Hazmat Selective Demolition $ $ $ $ $ $
EXTERIOR/ROOFING (Continued)
Demolish cant strips 1,752 LF 0.55 964 0.55 964
Cut and remove existing plywood at parapets
where deteriorated (assume 30% of 746 SF) 224 SF 2.00 448 2.00 448
Thoroughly clean exposed roof deck 35,860 SF 0.02 717 0.08 2,869 0.10 3,586
Daily cover exposed roof areas for working in
sections 35,860 SF 0.10 3,586 0.15 5,379 0.25 8,965
MISCELLANEOUS
Load, haul and dispose debris at landfill including
fee 40 TONS 75.00 3,000 115.00 4,600 190.00 7,600
SUBTOTAL: $ 11,447 $ 135,263 $ 146,710
Labor Premium Time 16.70% 22,589 22,589
TOTAL ESTIMATED COST:$ 11,447 $ 157,852 $ 169,299 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 29 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 27
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
05 - ROOF SYSTEMS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
5/8" substrate board DensDeck prime 16,360 SF 1.60 26,176 1.10 17,996 2.70 44,172
1/2" treated plywood substrate 19,500 SF 2.85 55,575 1.80 35,100 4.65 90,675
Vapor retarder, self adhering 35,860 SF 1.10 39,446 0.65 23,309 1.75 62,755
(2) layers 7" EPS flat board rigid insulation, fully
adhered 35,860 SF 6.60 236,676 2.80 100,408 9.40 337,084
Average 1 1/2" tapered staggered joints rigid
insulation, fully adhered 35,860 SF 1.30 46,618 0.85 30,481 2.15 77,099
Extra for crickets slopes 5,800 SF 3.25 18,850 1.30 7,540 4.55 26,390
5/8" DensDeck cover board, fully adhered 35,860 SF 1.70 60,962 1.10 39,446 2.80 100,408
80 mil PVC fully adhered RhinoBond roofing 35,860 SF 4.20 150,612 2.65 95,029 6.85 245,641
MISCELLANEOUS
80 mil fully adhered PVC roofing up walls and
over parapets and curbs at all roofs 5,713 SF 2.60 14,854 2.40 13,711 5.00 28,565
1/2" thick walkway rubber pads adhered to
roofing (allowance) 500 SF 3.90 1,950 2.00 1,000 5.90 2,950
Reinstall salvaged metal wall siding and trims 680 SF 0.30 204 3.50 2,380 3.80 2,584
New 1/2" pressure treated plywood at parapets 655 SF 2.85 1,867 1.80 1,179 4.65 3,046 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 30 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 28
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
05 - ROOF SYSTEMS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
MISCELLANEOUS (Continued)
New 1/2" pressure treated plywood where
deteriorated (assume 30% of 746 SF) 224 SF 2.85 638 3.00 672 5.85 1,310
PARAPETS, ROOF DRAINS, CURBS, VTR, AND
EXPANSION JOINT FLASHINGS (ALL ROOFS)
7" girth prefinished metal parapet cap flashings
and sealants 1,345 LF 7.60 10,222 3.30 4,439 10.90 14,661
10" girth prefinished metal parapet cap flashings
and sealants 310 LF 9.50 2,945 4.20 1,302 13.70 4,247
11" girth prefinished metal parapet cap flashings
and sealants 94 LF 9.70 912 4.20 395 13.90 1,307
6" to 10"x9"x4" prefinished metal custom
fabricated flashings 1,330 LF 12.00 15,960 4.50 5,985 16.50 21,945
Pressure treated sloped cant strip 1,750 LF 1.60 2,800 1.30 2,275 2.90 5,075
VTR flashing 15 EA 52.50 788 45.00 675 97.50 1,463
Roof/wall reglet metal flashings and sealants 248 LF 3.30 818 2.80 694 6.10 1,512
Equipment curb, flashings and sealants 122 LF 8.50 1,037 4.70 573 13.20 1,610
4"x11"x4" prefinished expansion joint and cover 63 LF 42.50 2,678 18.50 1,166 61.00 3,844
3"x12"x3" expansion joint with flexible flashing 40 LF 56.50 2,260 21.00 840 77.50 3,100 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 31 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 29
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
05 - ROOF SYSTEMS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
PARAPETS, ROOF DRAINS, CURBS, VTR, AND
EXPANSION JOINT FLASHINGS (ALL ROOFS) (Continued)
3"x9"x3" expansion joint with flexible flashing 10 LF 52.50 525 21.00 210 73.50 735
Flashings, 2"x blocking, and insulation at roof
and overflow drains 20 EA 95.00 1,900 180.00 3,600 275.00 5,500
New roof scupper flashing 9 EA 30.00 270 50.00 450 80.00 720
SUBTOTAL: $ 697,543 $ 390,855 $ 1,088,398
Labor Premium Time 16.70% 65,273 65,273
TOTAL ESTIMATED COST:$ 697,543 $ 456,128 $ 1,153,671 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 32 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 30
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
08 - MECHANICAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
DEMOLITION
Demolish roof and overflow drain 20 EA 120.00 2,400 120.00 2,400
Demolish rooftop fan unit, ductwork, and
associated appurtenances 2 LOTS 550.00 1,100 550.00 1,100
Demolish rain leader (allowance) 40 LF 6.10 244 6.10 244
Remove and salvage hood (various sizes) 5 EA 300.00 1,500 300.00 1,500
Remove and salvage 24"x48" duct 1 EA 120.00 120 120.00 120
Demolish miscellaneous curbs 22 LF 8.00 176 8.00 176
Remove and salvage 20"x20" gooseneck 1 EA 160.00 160 160.00 160
Demolish miscellaneous ductwork supports 1 LOT 300.00 300 300.00 300
Remove and salvage EF-(1-7) 7 EA 65.00 455 65.00 455
Miscellaneous
Load, haul and dispose debris 3 TONS 75.00 225 115.00 345 190.00 570
Crane time with crew 1 DAY 1500.00 1,500 1500.00 1,500
HVAC
New roof/overflow drain 20 EA 425.00 8,500 210.00 4,200 635.00 12,700 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 33 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 31
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
08 - MECHANICAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
HVAC (Continued)
New mechanical equipment curbs 22 LF 38.00 836 22.00 484 60.00 1,320
New rain leader pipe (allowance) 1 LOT 1200.00 1,200 900.00 900 2100.00 2,100
Allowance to repair/replace ceiling finishes 20 EA 150.00 3,000 250.00 5,000 400.00 8,000
Connection to existing ductwork 2 EA 400.00 800 550.00 1,100 950.00 1,900
Reinstall salvaged EF-(1-7) 7 EA 20.00 140 65.00 455 85.00 595
Reinstall salvaged 20"x20" gooseneck 1 EA 40.00 40 160.00 160 200.00 200
Reinstall salvaged roof hood 5 EA 50.00 250 300.00 1,500 350.00 1,750
Extend VTRs (allowance) 1 LOT 500.00 500 650.00 650 1150.00 1,150
RF-1: 8,500 CFM, 3 HP, 208 volt, three phase,
Greenheck 1 EA 4000.00 4,000 750.00 750 4750.00 4,750
3 HP, 208 volt, three phase motor disconnect 1 EA 105.00 105 175.00 175 280.00 280
New exterior ductwork 800 LBS 4.75 3,800 7.00 5,600 11.75 9,400
Insulation to exterior ductwork 625 SF 2.40 1,500 2.55 1,594 4.95 3,094
New gooseneck roof hood with bird screen 1 EA 1280.00 1,280 1800.00 1,800 3080.00 3,080
Galvanized steel fabricated ductwork support 16 EA 200.00 3,200 160.00 2,560 360.00 5,760 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 34 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 32
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
08 - MECHANICAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
HVAC (Continued)
Ductwork support flashing 32 EA 35.00 1,120 40.00 1,280 75.00 2,400
New 48"x36" gooseneck roof hood 300 LBS 4.75 1,425 7.00 2,100 11.75 3,525
48"x36" bug screen 1 EA 94.00 94 40.00 40 134.00 134
Miscellaneous
Test and balance system 8 HRS 160.00 1,280 160.00 1,280
Mobilization/demobilization 1 LOT 500.00 500 1000.00 1,000 1500.00 1,500
SUBTOTAL: $ 34,015 $ 39,428 $ 73,443
Labor Premium Time 16.70% 6,584 6,584
SUBTOTAL: $ 34,015 $ 46,012 $ 80,027
Subcontractor's Overhead and Profit on Material
and Labor 25.00% 8,504 11,503 20,007
TOTAL ESTIMATED COST:$ 42,519 $ 57,515 $ 100,034 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 35 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 33
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
09 - ELECTRICAL QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
DEMOLITION
Disconnect equipment, wiring and conduit 7 EA 135.00 945 135.00 945
POWER
Motor connections to roof mounted equipment 7 EA 75.00 525 110.00 770 185.00 1,295
1/2" diameter conduit 25 LF 3.85 96 7.90 198 11.75 294
#12 conductor 100 LF 0.14 14 0.55 55 0.69 69
MISCELLANEOUS
Test electrical system 1 LOT 50.00 50 150.00 150 200.00 200
Mobilization/demobilization (minimal) 1 LOT 200.00 200 400.00 400 600.00 600
SUBTOTAL: $ 885 $ 2,518 $ 3,403
Labor Premium Time 16.70% 421 421
SUBTOTAL: $ 885 $ 2,939 $ 3,824
Subcontractor's Overhead and Profit on Material
and Labor 25.00% 221 735 956
TOTAL ESTIMATED COST:$ 1,106 $ 3,674 $ 4,780 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 36 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 34
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
12 - GENERAL REQUIREMENTS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
MOBILIZATION AND DEMOBILIZATION
Mobilization and demobilization 1 LS 1500.00 1,500 2500.00 2,500 4000.00 4,000
Temporary fences, gates, barriers, etc. 0 LF Not Required
Barge freight (incidental, rest with unit rates) 20 TONS 400.00 8,000 100.00 2,000 500.00 10,000
Miscellaneous air freight 1,000 LBS 1.25 1,250 0.25 250 1.50 1,500
SITE STAFF
Project manager (part time) 80 HRS 125.00 10,000 125.00 10,000
Superintendent (full time) 5 MOS 200.00 1,000 11500.00 57,500 11700.00 58,500
Quality control (part time) 4 MOS By Superintendent
Field engineering 30 HRS 115.00 3,450 115.00 3,450
Scheduling and estimating (part time) 3 MOS 200.00 600 2000.00 6,000 2200.00 6,600
Expediting (part time) 4 MOS 150.00 600 2000.00 8,000 2150.00 8,600
Clerical/timekeeper (minimal) 4 MOS 150.00 600 1750.00 7,000 1900.00 7,600
TEMPORARY CONSTRUCTION
Site offices (trailers, etc.) 4 MOS 650.00 2,600 350.00 1,400 1000.00 4,000 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 37 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 35
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
12 - GENERAL REQUIREMENTS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
TEMPORARY CONSTRUCTION (Continued)
Staging areas, signs, temporary protection, etc. 1 LOT 750.00 750 1000.00 1,000 1750.00 1,750
Utilities - power, lighting, water 4 MOS 700.00 2,800 150.00 600 850.00 3,400
Porta cans and cleaning (2) 4 MOS 220.00 880 70.00 280 290.00 1,160
Communications, faxes, etc. 4 MOS 750.00 3,000 50.00 200 800.00 3,200
EQUIPMENT AND TOOLS
Pick-ups, trucks, forklift, compressors,
miscellaneous equipment, etc. 4 MOS 3500.00 14,000 500.00 2,000 4000.00 16,000
Power and hand tools, etc. 4 MOS 1200.00 4,800 150.00 600 1350.00 5,400
Consumables: cleaning products, safety
equipment, etc. 4 MOS 450.00 1,800 50.00 200 500.00 2,000
Fuel for equipment 4 MOS 850.00 3,400 850.00 3,400
Labor for equipment repairs/maintenance 30 HRS 65.00 1,950 65.00 1,950
MISCELLANEOUS
Submittals, as-builts, etc. 1 LOT 300.00 300 1500.00 1,500 1800.00 1,800
Building permits 1 LOT By Owner
Temporary heat 0 MOS Not Required AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 38 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 36
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
12 - GENERAL REQUIREMENTS QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
MISCELLANEOUS (Continued)
Miscellaneous materials testing 1 LOT With Direct Work
Regular clean-up 4 MOS 150.00 600 650.00 2,600 800.00 3,200
Final clean-up and punch list 35,860 SF 0.05 1,793 0.10 3,586 0.15 5,379
Dumpsters (2) 4 MOS 800.00 3,200 800.00 3,200
Daily loading/unloading 4 MOS 150.00 600 750.00 3,000 900.00 3,600
Regular debris disposal and fees 4 MOS 400.00 1,600 850.00 3,400 1250.00 5,000
LABOR EMPLOYMENT COSTS
Travel and per diem 0 EA Local Crew
State of Alaska Dept. of Labor filing fee 1 LOT 5000.00 5,000 5000.00 5,000
SUBTOTAL: $ 60,673 $ 119,016 $ 179,689
Home Office 3.00% 48,790
Overhead and Profit 8.50% 142,386
Bonds 0.85% 15,449
Insurances 1.15% 21,079
TOTAL ESTIMATED COST:$ 407,393 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 39 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 37
DATE: 9/13/2022
OPTION B MATERIAL LABOR TOTAL TOTAL
13 - CONTINGENCIES QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
$ $ $ $ $ $
ESTIMATOR'S CONTINGENCY
The estimator's allowance for architectural and
engineering requirements that are not apparent
at this level of design documentation and
unknown site conditions (addenda, etc.) 5.00% $ 92,702
Unique market risk 5.00% $ 97,337
ESCALATION CONTINGENCY
The allowance for escalation from the date of
estimate to the proposed bid date of January 2023
at the rate of 7.43% per annum (4 months) 2.48% $ 50,693
TOTAL ESTIMATED COST:$ 240,732 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 40 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 38
DATE: 9/13/2022
ADD ALTERNATE MATERIAL LABOR TOTAL TOTAL
1. Remove Existing PVC Roofing QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
Membrane and Replace $ $ $ $ $ $
NON-HAZMAT SELECTIVE DEMOLITION
Exterior/Roofing
Temporary fall protection railings 306 LF 3.70 1,132 3.00 918 6.70 2,050
Remove parapet metal cap flashings and sealants 483 LF 1.75 845 1.75 845
Remove metal flashings 306 LF 2.25 689 2.25 689
Remove roof to wall flashings 98 LF 1.85 181 1.85 181
Remove expansion joint and flashings 89 LF 4.80 427 4.80 427
Remove roof drain flashing 8 EA 65.00 520 65.00 520
Demolish roof drain 8 EA 120.00 960 120.00 960
Remove VTR flashing 2 EA 30.00 60 30.00 60
Remove curb flashings 10 LF 4.50 45 4.50 45
Demolish PVC roofing membrane at parapet
wall, etc. 1,780 SF 1.25 2,225 1.25 2,225
Slice PVC roofing membrane 7,685 SF 0.85 6,532 0.85 6,532
Thoroughly clean exposed roof membrane 7,685 SF 0.02 154 0.08 615 0.10 769
Daily cover exposed roof areas for working in
sections 7,685 SF 0.10 769 0.15 1,153 0.25 1,922 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 41 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 39
DATE: 9/13/2022
ADD ALTERNATE MATERIAL LABOR TOTAL TOTAL
1. Remove Existing PVC Roofing QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
Membrane and Replace $ $ $ $ $ $
NON-HAZMAT SELECTIVE DEMOLITION (Continued)
Miscellaneous
Load, haul and dispose debris at landfill including
fee 2 TONS 75.00 150 115.00 230 190.00 380
ROOFING
1/2" DensDeck DuraGuard cover board, fully
adhered 7,685 SF 1.70 13,065 1.10 8,454 2.80 21,519
80 mil PVC roofing, RhinoBond, fully adhered 7,685 SF 4.20 32,277 2.65 20,365 6.85 52,642
Miscellaneous
80 mil fully adhered PVC roofing up walls and
over parapets and curbs at all roofs 1,780 SF 2.60 4,628 2.40 4,272 5.00 8,900
1/2" thick walkway rubber pads adhered to roofing
(allowance) 200 SF 3.90 780 2.00 400 5.90 1,180
Roofing inspection 1 LOT 500.00 500 500.00 500
Roofing test 1 EA 500.00 500 500.00 500
Parapets, Roof Drains, Curbs, VTR and
Expansion Joint Flashings
7" girth prefinished metal parapet cap flashings
and sealants 404 LF 7.60 3,070 3.30 1,333 10.90 4,403 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 42 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 40
DATE: 9/13/2022
ADD ALTERNATE MATERIAL LABOR TOTAL TOTAL
1. Remove Existing PVC Roofing QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
Membrane and Replace $ $ $ $ $ $
ROOFING (Continued)
Parapets, Roof Drains, Curbs, VTR and
Expansion Joint Flashings (Continued)
10" girth prefinished metal parapet cap flashings
and sealants 306 LF 9.70 2,968 4.20 1,285 13.90 4,253
VTR flashing 2 EA 52.50 105 45.00 90 97.50 195
Equipment curb, flashings and sealants 10 LF 8.50 85 4.70 47 13.20 132
3"x15"x31" prefinished expansion joint and cover 90 LF 42.50 3,825 18.50 1,665 61.00 5,490
New roof and overflow drain 8 EA 425.00 3,400 210.00 1,680 635.00 5,080
Flashings, 2"x blocking, and insulation at roof
and overflow drains 8 EA 95.00 760 180.00 1,440 275.00 2,200
SUBTOTAL: $ 68,168 $ 56,431 $ 124,599
Labor Premium Time 16.70% 9,424 9,424
SUBTOTAL: $ 134,023
General Requirements, Overhead, and Profit 30.00% 40,207
Estimator's Contingency 5.00% 8,712
Unique Market Risk 5.00% 9,147 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 43 of 265
KODIAK ISLAND BOROUGH PETERSON ELEMENTARY SCHOOL ROOF REPLACEMENT
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 21094
PAGE 41
DATE: 9/13/2022
ADD ALTERNATE MATERIAL LABOR TOTAL TOTAL
1. Remove Existing PVC Roofing QUANTITY UNIT RATE TOTAL RATE TOTAL UNIT RATE MATERIAL/LABOR
Membrane and Replace $ $ $ $ $ $
Escalation 2.48% 4,764
TOTAL ESTIMATED COST:$ 196,853 AGENDA ITEM #2.a.Discussion Of The Use Of American Rescue Plan Act (ARPA) For The Peterso...Page 44 of 265
KODIAK PETERSON ELEMENTARY SCHOOL POLYVINYL-CHLORIDE (PVC) ROOFING
ROOF REPLACEMENT 075419 - 1
SECTION 075419 - POLYVINYL-CHLORIDE (PVC) ROOFING
PART 1 - GENERAL
1.1 RELATED DOCUMENTS
A. Drawings and general provisions of the Contract, including General and Supplementary
Conditions and Division 01 Specification Sections, apply to this Section.
1.2 SUMMARY
A. Section Includes:
1. Adhered PVC membrane roofing system.
2. Vapor barrier/ Temporary roof system.
3. Roof insulation.
4. Roof expansion joints.
5. Welded PVC window sill flashing.
B. Related Sections:
1. Section 055115 “Metal Ladders” for roof mounted ladders.
2. Section 061053.13 "Exterior Miscellaneous Rough Carpentry" for wood nailers,
curbs, and blocking.
3. Section 070150.19 "Preparation for Re-Roofing" for substrate board on steel decks
for Air and Vapor Barrier System - Temporary Roof, beneath new membrane
roofing.
4. Section 072100 "Thermal Insulation" for insulation beneath the roof deck.
5. Section 076200 "Sheet Metal Flashing” and Trim" for metal roof penetration
flashings, flashings, and counterflashings.
6. Section 077200 “Roof Accessories” for supports and curbs not detailed.
1.3 DEFINITIONS
A. Roofing Terminology: See ASTM D 1079 and glossary in NRCA's "The NRCA Roofing and
Waterproofing Manual" for definition of terms related to roofing work in this Section.
B. American Society of Civil Engineers (ASCE):
1. ASCE 7 - Minimum Design Loads for Buildings and Other Structures.
1.4 PERFORMANCE REQUIREMENTS
A. General Performance: Installed membrane roofing and base flashings shall withstand specified
uplift pressures, thermally induced movement, and exposure to weather without failure due to
defective manufacture, fabrication, installation, or other defects in construction. Membrane
roofing and base flashings shall remain watertight.
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B. Material Compatibility: Provide roofing materials that are compatible with one another under
conditions of service and application required, as demonstrated by membrane roofing
manufacturer based on testing and field experience.
C. Roofing System Design: Provide membrane roofing system that is identical to systems that
have been successfully tested by a qualified testing and inspecting agency to resist uplift
pressure calculated according to ASCE/SEI 7 to loads as required to meet the design:
1. Wind loads: 130mph (3 second gust) exposure D.
a. Determine loads based on ASCE 7, importance factor, exposure category, and
basic wind speed indicated on drawings.
1.5 WORK SEQUENCE
A. Schedule and execute work to prevent leaks and excessive traffic on completed roof sections.
Care should be exercised to provide protection for the interior of the building and to ensure
water does not flow beneath any completed sections of the membrane system.
B. Do not disrupt activities in occupied spaces.
1.6 USE OF THE PREMISES
A. Before beginning work, the roofing contractor must secure approval from the building owner's
representative for the following:
1. Areas permitted for personnel parking.
2. Access to the site.
3. Areas permitted for storage of materials and debris.
4. Areas permitted for the location of cranes, hoists and chutes for loading and
unloading materials to and from the roof.
5. Interior stairs or elevators may not be used for removing debris or delivering
materials, except as authorized by Owner.
1.7 EXISTING CONDITIONS
A. Do not disrupt activities in occupied spaces. If discrepancies are discovered between the
existing conditions and those noted on the drawings, immediately notify the owner's
representative by phone and solicit the manufacturer's approval prior to commencing with the
work. Necessary steps shall be taken to make the building watertight until the discrepancies are
resolved.
1.8 SAFETY
A. The roofing contractor shall be responsible for all means and methods as they relate to safety
and shall comply with all applicable local, state and federal requirements that are safety related.
Safety shall be the responsibility of the contractor. Contractor shall conduct daily safety
meetings with roofing crews and maintain records documenting such meetings.
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1.9 ACTION SUBMITTALS
A. Product Data: For each type of product indicated.
B. Shop Drawings: For roofing system. Include plans, elevations, sections, details, and
attachments to other work.
1. Base flashings and membrane terminations.
2. Tapered insulation, including slopes and average R Value, calculations;
demonstrating compliance with requirements.
3. Roof plan showing orientation of steel roof deck and orientation of membrane
roofing and fastening spacings and patterns for mechanically fastened roofing
materials.
4. Insulation fastening patterns for corner, perimeter, and field-of-roof locations.
C. Samples for Verification: For the following products:
1. 12-by-12-inch square sheet roofing, of color specified, including T-shaped side and
end lap seam.
2. 12-by-12-inch square Roof insulations.
3. 12-by-12-inch square Walkway pads or rolls.
4. 12-inch Termination bars.
5. 12 x 6 length of clad metal flashing
6. Six insulation fasteners of each type, length, and finish.
7. Six roof cover fasteners of each type, length, and finish.
8. Six 12 inch long of each type, roof expansion joints.
D. Statement of origin certifying domestic bead structure source for EPS insulation panels.
E. Qualification Data: For qualified Installer and manufacturer.
1. Installer Certificates: Signed by roofing system manufacturer certifying that
Installer is approved, authorized, or licensed by manufacturer to install roofing
system.
2. Manufacturer Certificates: Signed by roofing manufacturer certifying that roofing
system complies with requirements specified in "Performance Requirements".
F. Delegated-Design Submittal: For tapered insulation system indicated to comply with
performance requirements and design criteria, including analysis data.
1.10 INFORMATIONAL SUBMITTALS
A. Qualification Data: For qualified Installer and manufacturer.
B. Product Test Reports: Based on evaluation of comprehensive tests performed by manufacturer
and witnessed by a qualified testing agency, for components of membrane roofing system.
C. Research/Evaluation Reports: For components of membrane roofing system, from the ICC-ES.
D. Field quality-control reports.
E. Warranties: Sample of required warranties.
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1.11 CLOSEOUT SUBMITTALS
A. Maintenance Data: For roofing system to include in maintenance manuals.
B. Warranties: Special warranties specified in this Section.
1.12 QUALITY ASSURANCE
A. Manufacturer Qualifications: A qualified manufacturer that is UL listed approved for
membrane roofing system identical to that used for this Project.
B. Installer Qualifications: A qualified firm that is approved, authorized, or licensed by membrane
roofing system manufacturer to install manufacturer's product and that is eligible to receive
manufacturer's special warranty.
1. Prof of installer qualification may be requested during review of bids
2. The roofing applicator shall be thoroughly experienced and upon request be able to
provide evidence of having at least five (5) years successful experience installing
single-ply PVC roofing systems and having installed at least one (1) roofing
application of equal or greater size within one year.
3. Provide adequate number of experienced workmen regularly engaged in this type of
work who are skilled in the application techniques of the materials specified.
Provide at least one thoroughly trained and experienced superintendent on the job at
all times roofing work is in progress.
C. Source Limitations: Obtain components including but not limited to: vapor barrier, cover
board, roof insulation, fasteners, metal edge; for membrane roofing system assembly, from
same manufacturer as membrane roofing.
D. Exterior Fire-Test Exposure: ASTM E 108, Class A; for application and roof slopes indicated,
as determined by testing identical membrane roofing materials by a qualified testing agency.
Materials shall be identified with appropriate markings of applicable testing agency.
E. Fire-Resistance Ratings: Where indicated, provide fire-resistance-rated roof assemblies
identical to those of assemblies tested for fire resistance per ASTM E 119 by a qualified testing
agency. Identify products with appropriate markings of applicable testing agency.
F. Pre-Installation Roofing Conference: Conduct meeting at project site:
1. Meet with Owner, Architect, Owner's insurer if applicable, testing and inspecting
agency representative, roofing Installer, roofing system manufacturer's
representative, deck Installer, and installers whose work interfaces with or affects
roofing, including installers of roof accessories and roof-mounted equipment.
2. Review methods and procedures related to roofing installation, including
manufacturer's written instructions.
3. Review and finalize construction schedule and verify availability of materials,
Installer's personnel, equipment, and facilities needed to make progress and avoid
delays.
4. Review and examine deck substrate conditions and finishes for compliance with
requirements, including flatness and fastening.
5. Review structural loading limitations of roof deck during and after roofing.
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6. Review base flashings, special roofing details, roof drainage, roof penetrations,
equipment curbs, and condition of other construction that will affect roofing system.
7. Review governing regulations and requirements for insurance and certificates if
applicable.
8. Review temporary protection requirements for roofing system during and after
installation.
9. Review roof observation and repair procedures after roofing installation.
G. Manufacturers Technical Support: Installation Phase
1. Manufacturer’s Company Employed Adhesive System Technician shall be present
at start of each the following system components.
a. Substrate Board and Air/Vapor Barrier – Temporary Roof System
b. Insulation and coverboard
c. Fully Bonded watertight membrane
2. Manufacturer’s Company Employed Inspector responsible for inspection for
warranty, shall be on site before 20% and 90% completion of the watertight
membrane installation.
3. Upon completion of the installation, the applicator shall arrange for an inspection to
be made by a non-sales technical representative of the membrane manufacturer in
order to determine whether or not corrective work will be required before the
warranty will be issued. Notify the building owner seventy-two (72) hours prior to
the manufacturer's final inspection.
1.13 DELIVERY, STORAGE, AND HANDLING
A. Deliver roofing materials to Project site in original containers with seals unbroken and labeled
with manufacturer's name, product brand name and type, date of manufacture, approval or
listing agency markings, and directions for storing and mixing with other components.
1. Deliver in sufficient quantity to permit work to continue without interruption.
2. Comply with the manufacturer's written instructions for proper material storage.
Store liquid materials in their original undamaged containers in a clean, dry,
protected location and within the temperature range 60°F and 80°F. Protect stored
liquid material from direct sunlight.
3. Deliver materials to the job site in the manufacturer's original, unopened containers
or wrappings with the manufacturer's name, brand name and installation
instructions intact and legible.
4. Insulation must be on pallets, off the ground and tightly covered with waterproof
materials.
a. Protect roof insulation materials from physical damage and from deterioration by
sunlight, moisture, soiling, and other sources. Store in a dry location. Comply
with insulation manufacturer's written instructions for handling, storing, and
protecting during installation.
5. Store materials containing solvents in dry, well ventilated spaces with proper fire
and safety precautions. Keep lids on tight. Use before expiration of their shelf life.
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6. Discard and legally dispose of liquid material that cannot be applied within its
stated shelf life, or which has been exposed to freezing.
a. Any materials which are found to be damaged shall be removed and replaced at the
contractor's expense.
1.14 PROJECT CONDITIONS
A. Weather Limitations: Proceed with installation only when existing and forecasted weather
conditions permit roofing system to be installed according to manufacturer's written instructions
and warranty requirements.
B. The contractor shall adequately protect building, paved areas, service drives, lawn, shrubs, trees,
etc. from damage while performing the required work. Provide canvas, boards and sheet metal
(properly secured) as necessary for protection and remove protection material at completion.
C. Do not overload any portion of the building, either by use of or placement of equipment, storage
of debris, or storage of materials.
D. Take precautions to prevent drains from clogging during the roofing application. Remove
debris at the completion of each day's work and clean drains, if required. At completion, test
drains to ensure the system is free running and drains are watertight. Remove strainers and plug
drains in areas where work is in progress. Install flags or other telltales on plugs. Remove
plugs each night and screen drain.
E. Remove all traces of piled bulk materials and return the job site to its original condition upon
completion of the work.
1.15 WARRANTY
A. Special Warranty: Manufacturer's standard or customized form, without monetary limitation, in
which manufacturer agrees to repair or replace components of membrane roofing system that
fail in materials or workmanship within specified warranty period.
1. Special warranty includes membrane roofing, base flashings, roof insulation,
fasteners, cover boards, substrate board, vapor barrier, insulation adhesive, roofing
accessories, walk pads and other components of membrane roofing system.
a. Failure means leaks, damage to building not accessible to water intrusion,
delamination of roofing assembly components, adhesive failure, seismic joint
failure, or any other conditions that would render reassembly ineligible for
membrane manufactures warranty.
2. Insulation Thermal Warranty: Provide a 20 year thermal warranty for the
insulation.
3. Warranty Period: 20 years from date of Substantial Completion of General
Contract.
a. Only Special Warranty provided directly by Manufacture will be accepted.
1) Special Warranty by third party will not be considered.
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4. Litigation – In the event that litigation should be required, it shall occur in a court in
the State of Alaska
5. Warranty to include coverage for 3 second peak gust wind speeds of 120 mph
measured at 10 meters off the ground.
B. Special Project Warranty: Submit roofing Installer's warranty, on warranty form at end of this
Section, signed by Installer, covering the Work of this Section, including all components of
membrane roofing system such as membrane roofing, base flashing, roof insulation, fasteners,
cover boards, substrate boards, vapor retarders, and walkway products, for the following
warranty period:
1. Warranty Period: Two years from date of Substantial Completion of General
Contract.
PART 2 - PRODUCTS
2.1 PVC MEMBRANE ROOFING
A. PVC Sheet: ASTM D 4434, Type III, polyester reinforced
1. Manufacturers: Subject to compliance with requirements, available manufacturers
offering products that may be incorporated into the Work include, are limited to, the
following:
a. Carlisle SynTec, Incorporated.
b. Sarnafil Inc.
B. Basis of Design: Provided by Carlisle SynTec Incorporated, PO Box 7000, Carlisle, PA 17013,
800-453-2554 – ext 7021: fax 717-245-7143, www.carlisle-syntec.com. Manufacturers
Representative – Coastal Specified Products – Pacific Northwest Division – 800-645-5330.
1. Basis of design Product: Sure-Flex PVC Membrane.
a. Thickness: 80 mils, nominal.
b. Exposed Face Color: Grey.
2.2 AUXILIARY MEMBRANE ROOFING MATERIALS
A. General: Auxiliary membrane roofing materials recommended by roofing system manufacturer
for intended use, and compatible with membrane roofing.
B. Sheet Flashing, including PVC window sill flashing: Manufacturer's standard sheet flashing of
same material, type, reinforcement, 60 mil thickness, and color as PVC sheet membrane.
Coordinate PVC window sill flashing with window and curtain wall installation.
C. SureFlex Flashing:
1. Sure-Flex PVC non-reinforced Flashing is 80-mil thick (white on gray) and
available in rolls 12" and 24"wide by 50' long . Flashing is used for inside/outside
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corners and field fabricated pipe flashings when use of pre-molded accessories is
not feasible.
2. Sure-Flex PVC “T” Joint Cover: A 4-1/2" diameter, 40-mil thick, injection molded
PVC flashing used to overlay “T” joints at field splices when 60 -mil or 80-mil
Sure-Flex PVC membrane is used.
3. Pre-Molded Accessories: As required and provided by membrane manufacturer.
D. Bonding Adhesive: Manufacturer's Low VOC bonding adhesive.
E. Metal Termination Bars: Manufacturer's standard, predrilled stainless-steel or aluminum bars,
approximately 1 by 1/8 inch thick; with anchors.
F. Fasteners and Plates: Factory-coated steel fasteners and galvanized or polymer coated metal
plates complying with corrosion-resistance provisions, designed for fastening membrane to
substrate, and acceptable to membrane roofing system manufacturer.
G. Miscellaneous Accessories: Provide pourable sealers, preformed cone and vent sheet flashings,
preformed inside and outside corner sheet flashings, T-joint covers, lap sealants, termination
reglets, and other accessories.
2.3 SUBSTRATE BOARDS
A. Substrate Board: ASTM C 1177/C 1177M, glass-mat, water-resistant (mold resistant) gypsum
substrate, Type X, 5/8 inch thick.
1. Products: Subject to compliance with requirements, provide the following:
a. Carlisle: Dens Deck Prime.
B. Fasteners: Factory-coated steel fasteners and metal or plastic plates complying with corrosion-
resistance provisions in FM Approvals 4470, designed for fastening substrate panel to roof
deck.
2.4 VAPOR BARRIER (VB): Temporary Roof
A. Composite:
1. Products: Subject to compliance with requirements, provide the following:
a. Carlisle: 725TR Self adhering Air and Vapor Barrier 40 mil composite, consisting
of 35 mils of self-adhering rubberized asphalt laminated to 5 mil polyolefin film..
2. Lap Sealant: Manufacturer's standard lap sealant.
3. Vapor Barrier Adhesive / Primer, applied in full coverage.
a. Carlisle: Cav-Grip Low-VOC Aerosol Contact Adhesive/Primer.
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2.5 ROOF INSULATION
A. General: Preformed roof insulation boards by PVC membrane roofing manufacturer, selected
from manufacturer's standard sizes suitable for application.
B. Design and layout of the tapered insulation system, to meet the following design parameters.
1. Thickness as required for an average insulation: R = 70
2. Minimum insulation: R = 50
a. Thickness of insulation below roof drains 8”
3. Provide factory-tapered insulation boards fabricated to a minimum slope of 1/4 inch
per 12 inches (1:48) to drains unless otherwise indicated.
C. Expanded-Polystyrene (EPS) Board Insulation: ASTM C 578, Type VIII, fabricated from
domestic bead stock.
1. Carlisle Insulfoam:
a. Expanded Polystyrene (EPS): Rigid, closed cell foam insulation meeting ASTM C
578.
1) Warranted Thermal “R” value 4.00 per inch.
2) Density: 1.25 lbs min, nominal.
3) Provide preformed saddles, crickets, tapers, and other insulation shapes
where indicated for sloping to drain.
D. Adhesive: Manufacturer's two part ZERO VOC Urethane Adhesive.
a. Carlisle Fast 100 Adhesive Extruded Beads
1) 4” O.C. throughout to achieve full coverage, in minimum 1/2” wide beads.
2.6 SUBSTRATE BOARD, INSULATION AND COVER BOARD ACCESSORIES
A. General: Furnish roof insulation accessories recommended by insulation manufacturer for
intended use and compatibility with membrane roofing.
B. RhinoBond PVC Welding Plate: A 3” diameter, 0.028” thick, corrosion-resistant steel plate
with high solids coating on the top surface. The plate is secured with fasteners as required.
Membrane is welded to the top surface using the RhinoBond Induction Welding Tool, designed
for fastening roofing membrane to substrate at perimeters and changes in elevation at spacing as
required by membrane manufacture.
C. Full-Spread Applied Insulation Adhesive: Insulation manufacturer's recommended spray-
applied, low-rise, two-component urethane adhesive formulated to attach roof insulation to
substrate or to another insulation layer.
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D. Cover Board: ASTM C 1177/C 1177M, glass-mat, water-resistant (mold resistant) gypsum
substrate, 5/8 inch thick, factory primed.
1. Products: Subject to compliance with requirements, available products that may be
incorporated into the Work include, but are not limited to, the following:
a. Carlisle: Dens Deck Duragard.
2. Adhesive: Manufacturer's two part ZERO VOC Urethane Adhesive.
a. Carlisle Fast 100 Adhesive Extruded Beads
1) 4” O.C. throughout to achieve full coverage.
2.7 WALKWAYS
A. Flexible Walkways: Carlisle Sure-Flex PVC Factory-formed, nonporous, heavy-duty, slip-
resisting, surface-textured walkway rolls, approximately 3/16 inch thick and 36” wide, heat
welded to the roofing membrane.
2.8 OTHER PRODUCTS / TOOLS
A. RhinoBond Portable Induction Welding Tool: An induction heating tool is used to emit the
magnetic field that activates the high solid coating on the top surface of the RhinoBond
Welding Plate to fuse with the roofing membrane.
B. Cooling Clamp Device: A stand-up device that allows the weld to cool as it clamps the
membrane to the heated plate.
C. Metal Flashing, if required, and miscellaneous items needed to fulfill the project requirements.
1. Surfaces coming in contact with roofing, to be PVC coated indicated and as follow:
a. Termination of membrane as a drip edge.
D. Roof Expansion Joint Covers:
1. PVC membrane covered roof expansion, control and seismic joint cover.
2. Joint Bellow Width: as indicated on drawings.
3. Membrane Cover: 0.060 inches Gray PVC integrally attached to bellow supports
and attachment flange fabric. Membrane cover shall be of sufficient width to flash
entire joint.
4. Bellow Supports: Closed cell foam, 3/8” minimum thickness
5. Concealed Attachment Flanges: PVC Coated 1-3/8” wide by 0.015 thick strip of tin
strip wrapped with PVC fabric.
6. Provide matching factory-fabricated corners, transition, intersections and
terminations.
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PART 3 - EXECUTION
3.1 EXAMINATION
A. Examine substrates, areas, and conditions, with Installer present, for compliance with the
following requirements and other conditions affecting performance of roofing system:
1. Verify that roof openings and penetrations are in place and curbs are set and braced
and that roof drain bodies are securely clamped in place.
2. Verify that wood blocking, curbs, and nailers are securely anchored to roof deck at
penetrations and terminations and that nailers match thicknesses of insulation.
3. Verify that surface plane flatness and fastening of steel roof deck complies with
requirements in Section 053100 "Steel Decking."
4. Verify that minimum concrete drying period recommended by roofing system
manufacturer has passed.
5. Verify that concrete substrate is visibly dry and free of moisture. Test for capillary
moisture by plastic sheet method according to ASTM D 4263.
6. Verify that concrete curing compounds that will impair adhesion of roofing
components to roof deck have been removed.
7. For existing concrete decks, verify that the roof deck is free of loose or wet material
after removal of the existing built up roof system
B. Proceed with installation only after unsatisfactory conditions have been corrected.
3.2 PREPARATION
A. Clean substrate of dust, debris, moisture, and other substances detrimental to roofing installation
according to roofing system manufacturer's written instructions. Remove sharp projections.
B. Prevent materials from entering and clogging roof drains and conductors and from spilling or
migrating onto surfaces of other construction. Remove roof-drain plugs when no work is taking
place or when rain is forecast.
C. Complete terminations and base flashings and provide temporary seals to prevent water from
entering completed sections of roofing system at the end of the workday or when rain is
forecast. Remove and discard temporary seals before beginning work on adjoining roofing.
3.3 SUBSTRATE BOARD (Metal Deck)
A. Install substrate board with long joints in continuous straight lines, perpendicular to roof slopes
with end joints staggered between rows. Tightly butt substrate boards together.
1. Fasten substrate board to top flanges of steel deck according to Membrane
Manufacturers requirements for warranty.
2. Adhere vapor barrier, and insulation to the roof deck for Adhered Roofing Systems.
3. Enhance the perimeter and corner areas in accordance with International Building
Code (ASCE-7) or ANSI/SPRI WD-1.
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3.4 ADHESIVE PRIMER APPLICATION – (Concrete Deck or Substrate Board)
A. Concrete Deck: The substrate must be completely dry. The surface shall have a smooth finish
and be free of voids, spalled areas, sharp protrusions, loose aggregate, laitance and form-release
agents. Some curing compounds may interfere with proper adhesion, and an adhesion test is
recommended. Apply adhesive only to those areas that will be covered with membrane the same
day. Re-prime any areas that become wet or dirty. Spray specified adhesive primer at a rate as
recommended by the membrane manufacture, allowing appropriate drying time.
B. Steel Deck: Apply adhesive only to those areas that will be covered with substrate board and
vapor barrier that same day. Re-prime any areas that become wet or dirty. Spray specified
adhesive primer at a rate as recommended by the membrane manufacture, allowing appropriate
drying time.
3.5 VAPOR-BARRIER INSTALLATION (Temporary Roof)
A. Laminate Sheet: Install laminate-sheet vapor retarder in a single layer over area to receive
vapor barrier open, side and end lapping each sheet a minimum of 2 inches (50 mm) and 6
inches (150 mm), respectively. Bond vapor retarder to substrate as follows:
1. Apply adhesive at rate recommended by vapor-retarder manufacturer. Seal T-joint
step off laps with adhesive according to membrane manufacturer’s written
instructions. Vapor Barrier Installation: - Vapor barrier material must be kept at
temperatures above 70°F prior to installation and should be installed at temperatures
above 40ºF (air and substrate). Apply vapor barrier from low to high points, in a
shingle fashion, so that the laps will shed water. Overlap all edges at least 2½”. End
laps should be staggered. Position membrane carefully to avoid fish-mouths and
wrinkles. Roll the vapor barrier membrane immediately after installation with a
100-150-pound roller wrapped in a resilient material. Seaming - Install a 2”-long
bead of lap sealant internally along any T-joints or step-offs. Use a hand roller to
mate the seam together, paying particular attention to the T-joints and step-offs.
Membrane must be dry prior to installation of subsequent insulation layers.
B. Completely seal vapor barrier at terminations, obstructions, and penetrations to prevent air
movement into membrane roofing system following manufacture’s published details.
C. Flash penetrations and field-formed inside and outside corners.
D. Install vapor barrier and auxiliary materials to tie in to existing membrane roofing to maintain
weather-tightness of transition.
3.6 INSULATION and COVER BOARD INSTALLATION
A. Coordinate installing membrane roofing system components so insulation and cover board is
not exposed to precipitation or left exposed at the end of the workday.
B. Comply with membrane roofing system and insulation manufacturer's written instructions for
installing roof insulation.
C. Install adhered insulation layers maximum 4 feet by 4 feet, applied with adhesive, coverage rate
as necessary to achieve the specified attachment and uplift rating.
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D. Press each board firmly into place after adhesive develops strings when touched, typically 1-1/2
to 2 minutes after adhesive was applied, and roll with a weighted roller.
E. Add temporary weight and use relief cuts to ensure boards are well adhered.
F. Install tapered insulation under area of roofing to conform to slopes indicated.
G. Install insulation under area of roofing to achieve required thickness. Where overall insulation
thickness is 2.7 inches or greater, install two or more layers with joints of each succeeding layer
staggered from joints of previous layer a minimum of 6 inches (150 mm) in each direction.
H. Trim surface of insulation where necessary at roof drains so completed surface is flush and does
not restrict flow of water.
I. Install insulation with long joints of insulation in a continuous straight line with end joints
staggered between rows, abutting edges and ends between boards. Fill gaps exceeding 1/4 inch
with insulation.
1. Cut and fit insulation within 1/4 inch of nailers, projections, and penetrations.
J. Adhered Insulation: Install each layer of insulation and adhere to substrate as follows:
1. Set each layer of insulation in full coverage ribbons of bead-applied insulation
adhesive, firmly pressing and maintaining insulation in place, or set each layer of
insulation in a uniform coverage of full-spray, or full coverage extrusion bead
insulation adhesive, firmly pressing and maintaining insulation in place.
K. Install cover board with long joints in continuous straight lines with end joints staggered
between rows. Offset joints of insulation below a minimum of 6 inches in each direction.
L. Adhered cover board: Install and adhere to insulation as follows:
1. Set cover board in full coverage ribbons of bead-applied insulation adhesive, firmly
pressing and maintaining insulation in place.
2. In addition secure cover board at perimeter, penetrations and angle changes of 2:12
or greater in elevation to the substrate with RhinoBond PVC Welding Plate and
fasten in accordance with manufacturers specifications.
3.7 RHINOBOND MEMBRANE SECUREMENT AND RHINOBOND INDUCTION TOOL
CALIBRATION
A. Prior to proceeding with membrane attachment to the plate, the RhinoBond Induction Tool must
be calibrated. Follow calibration process as published by manufacture with the specified
insulation thickness and type and specified membrane thickness.
B. Calibrate induction tool before starting work each morning and afternoon and after significant
changes in temperature. Test weld fastening until satisfactory weld is achieved. Number date
and retain each test weld for delivery to owner at end of project.
C. RhinoBond system to be used ONLY where indicated.
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3.8 ADHERED MEMBRANE ROOFING INSTALLATION
A. Adhere membrane roofing over area to receive roofing according to membrane roofing system
manufacturer's written instructions. Unroll membrane roofing and allow to relax before
installing.
1. Install sheet according to ASTM D 5036.
B. Start installation of membrane roofing in presence of membrane roofing system manufacturer's
technical personnel.
C. Accurately align membrane roofing and maintain uniform side and end laps of minimum
dimensions required by manufacturer. Stagger end laps.
D. Bonding Adhesive: Apply to substrate and underside of membrane roofing at rate required by
manufacturer and allow to partially dry before installing membrane roofing.
E. Prevent Application of Membrane Bonding Adhesive to Areas of the Back of the Membrane to
be Induction Welded.
F. In addition to adhering, weld membrane to RinoBond plates where membrane continues on to
walls, termination, perimeter, penetrations and angle changes of 2:12 or greater in elevation.
1. Install RhinoBond fasteners at a maximum of 6” on center.
G. Apply membrane roofing with side laps shingled with slope of roof deck where possible.
H. Seams: Clean seam areas, overlap membrane roofing, and hot-air weld side and end laps of
membrane roofing and sheet flashings according to manufacturer's written instructions to ensure
a watertight seam installation.
1. Test lap edges with probe to verify seam weld continuity. Apply lap sealant to seal
cut edges of sheet membrane.
2. Repair tears, voids, and lapped seams in roofing that does not comply with
requirements.
I. Spread sealant bed over deck drain flange at roof drains and securely seal membrane roofing in
place with clamping ring.
J. Install membrane roofing and auxiliary materials to tie in to existing roofing to maintain
weathertightness of transition and to not void warranty for existing membrane roofing system.
3.9 MEMBRANE INDUCTION WELDING
A. Place RhinoBond Induction Tool centered over the RhinoBond PVC Welding Plate (+/- 1”)
under the roofing membrane.
B. Elevate the temperature of plate from ambient to 400-500° F using induction tool.
C. Immediately place Cooling Clamp on the membrane over the plate and leave in place for at least
60 seconds.
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D. Resume process ensuring membrane is attached to all plates.
3.10 BASE FLASHING INSTALLATION
A. Install sheet flashings and preformed flashing accessories and adhere to substrates according to
membrane roofing system manufacturer's written instructions.
B. Apply bonding adhesive to substrate and underside of sheet flashing at required rate and allow
to partially dry. Do not apply to seam area of flashing.
C. Flash penetrations and field-formed inside and outside corners with cured or uncured sheet
flashing.
D. Clean seam areas, overlap, and firmly roll sheet flashings into the adhesive. Hot-air weld side
and end laps to ensure a watertight seam installation.
E. Terminate and seal top of sheet flashings and mechanically anchor to substrate through
termination bars.
3.11 M EMBRANE-COVERED FLASHING, ROOF EXPANSION AND SEISMIC JOINT
COVER:
A. Install joint cover and accessories in strict accordance with manufacturer’s written instructions,
providing a permanent weathertight installation.
1. Attach flanges securely to substrate, allowing proper spacing of splices.
2. Splice adjoining sections, corners, transitions, intersections and terminations using
joint manufacturer-furnished splice kit. Clean splice area to assure proper adhesion
of splice strip.
3. Adhere membrane cover to substrate with compatible adhesive or mastic. Set
termination bar in mastic for water cut-off, secure with termination bar attached at 8
inches on center to substrate.
4. Flash membrane cover into roof system per roof system manufacturer’s
requirements.
5. Adhere PVC coated surfaces coming in contact with roofing.
3.12 WALKWAY INSTALLATION
A. Flexible Walkways: Install walkway products in locations indicated. Heat weld to substrate or
adhere walkway products to substrate with compatible adhesive according to roofing system
manufacturer's written instructions.
3.13 DAILY SEALS
A. On phased roofing, when the completion of flashings and terminations is not achieved by the
end of the work day, a daily seal must be performed to temporarily close the membrane to
prevent water infiltration.
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B. Use Sure-Seal Pourable Sealer or other acceptable complete membrane seal in accordance with
the manufacturer's requirements.
3.14 FIELD QUALITY CONTROL
A. Prior to the manufacturer's inspection for warranty, the applicator must perform a pre-inspection
to review all work and to verify all flashing has been completed as well as the application of all
caulking.
B. Final Roof Inspection: Arrange for roofing system manufacturer's technical personnel to
inspect roofing installation on completion.
C. Repair or remove and replace components of membrane roofing system where inspections
indicate that they do not comply with specified requirements.
D. Additional inspections, at Contractor's expense, will be performed to determine compliance of
replaced or additional work with specified requirements.
E. Correct deficiencies in or remove membrane roofing system that does not comply with
requirements; repair substrates; and repair or reinstall membrane roofing system to a condition
free of damage and deterioration at time of Substantial Completion and according to warranty
requirements.
3.15 PROTECTING AND CLEANING
A. Perform daily clean-up to collect all wrappings, empty containers, paper, and other debris from
the project site. Upon completion, all debris must be disposed of in a legally acceptable
manner.
B. Protect membrane roofing system from damage and wear during remainder of construction
period. When remaining construction will not affect or endanger roofing, inspect roofing for
deterioration and damage, describing its nature and extent in a written report, with copies to
Architect and Owner.
C. Clean overspray and spillage from adjacent construction using cleaning agents and procedures
recommended by manufacturer of affected construction.
3.16 ROOFING INSTALLER'S WARRANTY
A. WHEREAS <Insert name> of <Insert address>, herein called the "Roofing Installer," has
performed roofing and associated work ("work") on the following project:
1. Owner: <Insert name of Owner>.
2. Address: <Insert address>.
3. Building Name/Type: <Insert information>.
4. Address: <Insert address>.
5. Area of Work: <Insert information>.
6. Acceptance Date: <Insert date>.
7. Warranty Period: <Insert time>.
8. Expiration Date: <Insert date>.
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B. AND WHEREAS Roofing Installer has contracted (either directly with Owner or indirectly as a
subcontractor) to warrant said work against leaks and faulty or defective materials and
workmanship for designated Warranty Period,
C. NOW THEREFORE Roofing Installer hereby warrants, subject to terms and conditions herein
set forth, that during Warranty Period he will, at his own cost and expense, make or cause to be
made such repairs to or replacements of said work as are necessary to correct faulty and
defective work and as are necessary to maintain said work in a watertight condition.
D. This Warranty is made subject to the following terms and conditions:
1. Specifically excluded from this Warranty are damages to work and other parts of
the building, and to building contents, caused by:
a. Lightning;
b. Peak gust wind speed exceeding 120 mph;
c. Fire;
d. Failure of roofing system substrate, including cracking, settlement, excessive
deflection, deterioration, and decomposition;
e. Faulty construction of parapet walls, copings, chimneys, skylights, vents,
equipment supports, and other edge conditions and penetrations of the work;
f. Vapor condensation on bottom of roofing; and
g. Activity on roofing by others, including construction contractors, maintenance
personnel, other persons, and animals, whether authorized or unauthorized by
Owner.
2. When work has been damaged by any of foregoing causes, Warranty shall be null
and void until such damage has been repaired by Roofing Installer and until cost
and expense thereof have been paid by Owner or by another responsible party so
designated.
3. Roofing Installer is responsible for damage to work covered by this Warranty but is
not liable for consequential damages to building or building contents resulting from
leaks or faults or defects of work.
4. During Warranty Period, if Owner allows alteration of work by anyone other than
Roofing Installer, including cutting, patching, and maintenance in connection with
penetrations, attachment of other work, and positioning of anything on roof, this
Warranty shall become null and void on date of said alterations, but only to the
extent said alterations affect work covered by this Warranty. If Owner engages
Roofing Installer to perform said alterations, Warranty shall not become null and
void unless Roofing Installer, before starting said work, shall have notified Owner
in writing, showing reasonable cause for claim, that said alterations would likely
damage or deteriorate work, thereby reasonably justifying a limitation or
termination of this Warranty.
5. During Warranty Period, if original use of roof is changed and it becomes used for,
but was not originally specified for, a promenade, work deck, spray-cooled surface,
flooded basin, or other use or service more severe than originally specified, this
Warranty shall become null and void on date of said change, but only to the extent
said change affects work covered by this Warranty.
6. Owner shall promptly notify Roofing Installer of observed, known, or suspected
leaks, defects, or deterioration and shall afford reasonable opportunity for Roofing
Installer to inspect work and to examine evidence of such leaks, defects, or
deterioration.
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7. This Warranty is recognized to be the only warranty of Roofing Installer on said
work and shall not operate to restrict or cut off Owner from other remedies and
resources lawfully available to Owner in cases of roofing failure. Specifically, this
Warranty shall not operate to relieve Roofing Installer of responsibility for
performance of original work according to requirements of the Contract
Documents, regardless of whether Contract was a contract directly with Owner or a
subcontract with Owner's General Contractor.
E. IN WITNESS THEREOF, this instrument has been duly executed this <Insert day> day of
<Insert month>, <Insert year>.
1. Authorized Signature: <Insert signature>.
2. Name: <Insert name>.
3. Title: <Insert title>.
END OF SECTION 075419
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Coronavirus State and Local Fiscal Recovery Funds
Compliance and Reporting Guidance
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ted ieethe due
ADD cover page
November xx, 2021
Version: 2.0
February 28, 2022
Version: 3.0
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Coronavirus State and Local Fiscal Recovery Funds
Guidance on Recipient Compliance and Reporting
Responsibilities
On March 11, 2021, the American Rescue Plan Act was signed into law, and established the
Coronavirus State Fiscal Recovery Fund and Coronavirus Local Fiscal Recovery Fund, which
together make up the Coronavirus State and Local Fiscal Recovery Funds (“SLFRF”) program. This
program is intended to provide support to State, territorial, local, and Tribal governments in responding
to the economic and public health impacts of COVID-19 and in their efforts to contain impacts on their
communities, residents, and businesses.
In May 2021, Treasury published the interim final rule (“IFR”) describing eligible and ineligible uses of
SLFRF, as well as other program requirements. The initial versions of this Compliance and Reporting
guidance reflected the IFR and its eligible use categories. On January 6, 2022, the U.S. Department
of the Treasury (“Treasury”) adopted the final rule implementing the SLFRF program. The final rule
will be effective on April 1, 2022. Until that time, the IFR remains in effect; funds used consistently
with the IFR while it is in effect are in compliance with the SLFRF program. However, recipients can
choose to take advantage of the final rule’s flexibilities and simplifications now, even ahead of the
effective date. Recipients may consult the Statement Regarding Compliance with the Coronavirus
State and Local Fiscal Recovery Funds Interim Final Rule and Final Rule for more information on
compliance with the IFR and the final rule.
To support recipients in complying with the final rule, this reporting guidance reflects the final rule and
provides additional detail and clarification for each recipient’s compliance and reporting
responsibilities under the SLFRF program, and should be read in concert with the Award Terms and
Conditions, the authorizing statute, the final rule, and other regulatory and statutory requirements,
including regulatory requirements under the Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards (“Uniform Guidance” or 2 CRF Part 200), and the
Compliance Supplement. Please see the Assistance Listing in SAM.gov under assistance listing
number (formerly known as CFDA number), 21.027 for more information.
Please Note: This guidance document applies to the SLFRF program only and does not change nor
impact reporting and compliance requirements for the Coronavirus Relief Fund (“CRF”) established
by the CARES Act.
This guidance includes two parts:
Part 1: General Guidance
This section provides an orientation to recipients’ compliance responsibilities and Treasury’s
expectations and recommends best practices where appropriate under the SLFRF program.
A. Key Principles……………………..……………………………………………………. P. 4
B. Statutory Eligible Uses…………………………………………………………………. P. 4
C. Treasury’s Final Rule……………………………………………………….………… P. 5
D. Uniform Guidance (2 CFR Part 200)……………..…………………………………… P. 7
E. Award Terms and Conditions………………………………...………………………...
P. 12
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Part 2: Reporting Requirements
This section provides information on the reporting requirements for the SLFRF program.
A. Interim Report…...…………………………………………………………………...…. P. 16
B. Project and Expenditure Report…………….…………………………………...……. P. 17
C. Recovery Plan Performance Report..………………..……………………….….…… P. 28
Appendix 1: Expenditure Categories…………………………………………………….…… P. 35
Appendix 2: Evidenced-Based Intervention Additional Information…………………….…. P. 40
Appendix 3: Expenditure Categories under the Interim Final Rule……………………….. P. 41
OMB Control Number: 1505-0271
OMB Expiration Date: 02/28/20221
PAPERWORK REDUCTION ACT NOTICE
The information collected will be used for the U.S. Government to process requests for support. The
estimated burden for the collections of information included in this guidance is as follows: 30 minutes
for Title VI Assurances, 2 hours per response for the Interim Report, 6 hours per response for the
Project and Expenditure Report and 100 hours per response for the Recovery Plan Performance
Report (if applicable). Comments concerning the accuracy of this burden estimate and suggestions
for reducing this burden should be directed to the Office of Privacy, Transparency and Records,
Department of the Treasury, 1500 Pennsylvania Ave., N.W., Washington, D.C. 20220. DO NOT send
the form to this address. An agency may not conduct or sponsor, and a person is not required to
respond to, a collection of information unless it displays a valid control number assigned by OMB.
1 Under OMB review to extend the expiration date
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Part 1: General Guidance
This section provides an orientation on recipients’ compliance responsibilities and Treasury’s
expectations and recommended best practices where appropriate under the SLFRF program.
Recipients under the SLFRF program are the eligible entities identified in sections 602 and 603 of the
Social Security Act as added by section 9901 of the American Rescue Plan Act of 2021 (the “SLFRF
statute”) that receive a SLFRF award. Subrecipients under the SLFRF program are entities that
receive a subaward from a recipient to carry out the purposes (program or project) of the SLFRF
award on behalf of the recipient.
Recipients are accountable to Treasury for oversight of their subrecipients in accordance with 2 CFR
200.332, including ensuring their subrecipients comply with the SLFRF statute, SLFRF Award Terms
and Conditions, Treasury’s interim final rule and final rule, applicable federal statutes, regulations,
and reporting requirements.
A. Key Principles
There are several guiding principles for developing your own effective compliance regimes:
• Recipients and subrecipients are the first line of defense and responsible for ensuring the SLFRF
award funds are not used for ineligible purposes, and there is no fraud, waste, or abuse associated
with their SLFRF award;
• Many SLFRF-funded projects respond to the COVID-19 public health emergency and meet urgent
community needs. Swift and effective implementation is vital, and recipients must balance
facilitating simple and rapid program access widely across the community and maintaining a
robust documentation and compliance regime;
• Treasury encourages recipients to use SLFRF-funded projects to advance shared interests and
promote equitable delivery of government benefits and opportunities to underserved communities,
as outlined in Executive Order 13985, On Advancing Racial Equity and Support for Underserved
Communities Through the Federal Government; and
• Transparency and public accountability for SLFRF award funds and use of such funds are critical
to upholding program integrity and trust in all levels of government, and SLFRF award funds
should be managed consistent with Administration guidance per Memorandum M-21-20 and
Memorandum M-20-21.
B. Statutory Eligible Uses
As a recipient of an SLFRF award, your organization has substantial discretion to use the award funds
in the ways that best suit the needs of your constituents – as long as such use fits into one of the
following four statutory categories:
1. To respond to the COVID-19 public health emergency or its negative economic impacts;
2. To respond to workers performing essential work during the COVID-19 public health emergency
by providing premium pay to eligible workers of the recipient that are performing such essential
work, or by providing grants to eligible employers that have eligible workers who perform essential
work;
3. For the provision of government services, to the extent of the reduction in revenue of such
recipient due to the COVID–19 public health emergency, relative to revenues collected in the most
recent full fiscal year of the recipient prior to the emergency; or
4. To make necessary investments in water, sewer, or broadband infrastructure.
Treasury adopted an interim final rule in May 2021 and the final rule on January 6, 2022 to
implement these eligible use categories and other restrictions on the use of funds under the SLFRF
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program. The final rule takes effect on April 1, 2022, and the interim final rule remains in effect until
that time, although recipients can choose to take advantage of the final rule’s flexibilities and
simplifications prior to April 1, 2022. Recipients may consult the Statement Regarding Compliance
with the Coronavirus State and Local Fiscal Recovery Funds Interim Final Rule and Final Rule for
more information on compliance with the interim final rule and the final rule.
It is the recipient’s responsibility to ensure all SLFRF award funds are used in compliance with these
requirements. In addition, recipients should be mindful of any additional compliance obligations that
may apply – for example, additional restrictions imposed upon other sources of funds used in
conjunction with SLFRF award funds, or statutes and regulations that may independently apply to
water, broadband, and sewer infrastructure projects. Recipients should ensure they maintain proper
documentation supporting determinations of costs and applicable compliance requirements, and how
they have been satisfied as part of their award management, internal controls, and subrecipient
oversight and management.
C. Treasury’s Final Rule
Treasury’s final rule details recipients’ compliance responsibilities and provides additional information
on eligible and restricted uses of SLFRF award funds and reporting requirements. Your organization
should review and comply with the information contained in Treasury’s final rule when building
appropriate controls for SLFRF award funds.
1. Eligible and Restricted Uses of SLFRF Funds. As described in the SLFRF statute and
summarized above, there are four enumerated eligible uses of SLFRF award funds. As a recipient
of an award under the SLFRF program, your organization is responsible for complying with
requirements for the use of funds. In addition to determining a given project’s eligibility, recipients
are also responsible for determining subrecipient’s or beneficiaries’ eligibility , and must monitor
subrecipients’ use of SLFRF award funds.
To help recipients build a greater understanding of eligible uses, Treasury’s final rule establishes
a framework for determining whether a specific project would be eligible under the SLFRF
program, including some helpful definitions. For example, Treasury’s final rule establishes:
• A framework for determining whether a project responds to the COVID-19 public health
emergency or its negative economic impacts;
• Definitions of “eligible employers,” “essential work,” “eligible workers,” and “premium pay” for
cases where premium pay is an eligible use;
• The option to select between a standard amount of revenue loss or complete a full revenue
loss calculation of revenue lost due to the COVID-19 public health emergency;
• A framework for necessary water and sewer infrastructure projects that aligns eligible uses
with projects that are eligible under the Environmental Protection Agency’s Drinking Water
and Clean Water State Revolving Funds along with certain additional projects, including a
wider set of lead remediation and stormwater infrastructure projects and aid for residential
wells; and
• A framework for necessary broadband projects that allows for projects that are designed to
provide service of sufficient speeds to eligible areas, as well as an affordability requirement
for providers that provide service to households.
Treasury’s final rule also provides more information on important restrictions on use of SLFRF
award funds, including that recipients other than Tribal governments may not deposit SLFRF
funds into a pension fund; and recipients that are States or territories may not use SLFRF funds
to offset a reduction in net tax revenue resulting from the recipient’s change in law, regulation, or
administrative interpretation. In addition, recipients may not use SLFRF funds directly to service
debt, satisfy a judgment or settlement, or contribute to a “rainy day” fund. Recipients should refer
to Treasury’s final rule for more information on these restrictions.
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Treasury’s final rule outlines that funds available under the “revenue loss” eligible use category
(sections 602(c)(1)(C) and 603(c)(1)(C) of the Social Security Act) generally may be used to meet
the non-federal cost-share or matching requirements of other federal programs. However, the final
rule notes that SLFRF funds may not be used as the non-federal share for purposes of a state’s
Medicaid and CHIP programs because the Office of Management and Budget (“OMB”) has
approved a waiver as requested by the Centers for Medicare & Medicaid Services pursuant to 2
CFR 200.102 of the Uniform Guidance and related regulations. If a recipient seeks to use SLFRF
funds to satisfy match or cost-share requirements for a federal grant program, it should first
confirm with the relevant awarding agency that no waiver has been granted for that program, that
no other circumstances enumerated under 2 CFR 200.306(b) would limit the use of SLFRF funds
to meet the match or cost-share requirement, and that there is no other statutory or regulatory
impediment to using the SLFRF funds for the match or cost -share requirement. SLFRF funds
beyond those that are available under the revenue loss eligible use category may not be used to
meet the non-federal match or cost-share requirements of other federal programs, other than as
specifically provided for by statute. For example, the Infrastructure Investment and Jobs Act
provides that SLFRF funds may be used to meet the non-federal match requirements of
authorized Bureau of Reclamation projects and certain broadband deployment projects .
2. Eligible Costs Timeframe. Your organization, as a recipient of an SLFRF award, may use SLFRF
funds to cover eligible costs that your organization incurred during the period that begins on March
3, 2021 and ends on December 31, 2024, as long as the award funds for the obligations incurred
by December 31, 2024 are expended by December 31, 2026. Costs for projects incurred by the
recipient State, territorial, local, or Tribal government prior to March 3, 2021 are not eligible, as
provided for in Treasury’s final rule.
Recipients may, in certain circumstances, use SLFRF award funds for the eligible use
categories described in Treasury’s final rule for costs incurred prior to March 3, 2021.
Specifically,
a. Public Health/Negative Economic Impacts: Recipients may use SLFRF award funds to
provide assistance to households, small businesses, and nonprofits to respond to the public
health emergency or negative economic impacts of the pandemic – such as rent, mortgage,
or utility assistance – for costs incurred by the beneficiary (e.g., a household) prior to March
3, 2021, provided that the recipient State, territorial, local or Tribal government did not incur
the cost of providing such assistance prior to March 3, 2021.
b. Premium Pay: Recipients may provide premium pay retrospectively for work performed at
any time since the start of the COVID-19 public health emergency. Such premium pay must
be “in addition to” wages and remuneration already received and the obligation to provide
such premium pay must not have been incurred by the recipient prior to March 3, 2021.
c. Revenue Loss: Recipients have broad discretion to use funds for the provision of
government services to the extent of reduction in revenue. While calculation of lost revenue
is based on the recipient’s revenue in the last full fiscal year prior to the COVID-19 public
health emergency, use of funds for government services must be forward looking for costs
incurred by the recipient after March 3, 2021.
d. Investments in Water, Sewer, and Broadband: Recipients may use SLFRF award funds to
make necessary investments in water, sewer, and broadband infrastructure. Recipients may
use SLFRF award funds to cover costs incurred for eligible projects planned or started prior
to March 3, 2021, provided that the project costs covered by the SLFRF award funds were
incurred by the recipient after March 3, 2021.
Any funds not obligated or expended for eligible uses by the timelines above must be returned
to Treasury, including any unobligated or unexpended funds that have been provided to
subrecipients and contractors as part of the award closeout process pursuant to 2 C.F.R.
200.344(d). For the purposes of determining expenditure eligibility, Treasury’s final rule provides
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that “incurred” means the recipient has incurred an obligation, which has the same meaning
given to “financial obligation” in 2 CFR 200.1.
3. Reporting. Generally, recipients must submit one initial Interim Report, quarterly or annual Project
and Expenditure reports which include subaward reporting, and in some cases annual Recovery
Plan reports. Treasury’s final rule and Part 2 of this guidance provide more detail around SLFRF
reporting requirements.
4. Expenditure Categories. Treasury’s final rule provides greater flexibility and simplicity for
recipients to fight the pandemic and support families and businesses struggling with its impacts,
maintain vital services amid revenue shortfalls, and build a strong, resilient, and equitable
recovery. As such, recipients will report on a broader set of eligible uses and associated
Expenditure Categories (“EC”), starting with the April 2022 Project and Expenditure Report.
Appendix 1 includes the new ECs, as well as a reference to previous ECs used for reporting under
the interim final rule.
D. Uniform Administrative Requirements
The SLFRF awards are generally subject to the requirements set forth in the Uniform Guidance. In all
instances, your organization should review the Uniform Guidance requirements applicable to your
organization’s use of SLFRF funds, and SLFRF-funded projects. Recipients should consider how
and whether certain aspects of the Uniform Guidance apply.
The following sections provide a general summary of your organization’s compliance responsibilities
under applicable statutes and regulations, including the Uniform Guidance, as described in the most
recent compliance supplement issued by OMB. Note that the descriptions below are only general
summaries and all recipients and subrecipients are advised to carefully review the Uniform Guidance
requirements and any additional regulatory and statutory requirements applicable to the program.
1. Allowable Activities. Each recipient should review program requirements, including Treasury’s
final rule and the recipient’s Award Terms and Conditions, to determine and record eligible uses
of SLFRF funds. Per 2 CFR Part 200.303, your organization must develop and implement effective
internal controls to ensure that funding decisions under the SLFRF award constitute eligible uses
of funds, and document determinations.
Assistance Listing
The Assistance Listing for the Coronavirus State and Local Fiscal Recovery Funds
(SLFRF) was published May 28, 2021 on SAM.gov under Assistance Listing Number
(“ALN”), formerly known as CFDA Number, 21.027.
The assistance listing includes helpful information including program purpose, statutory
authority, eligibility requirements, and compliance requirements for recipients. The ALN is
the unique 5-digit number assigned to identify a federal assistance listing, and can be used
to search for federal assistance program information, including funding opportunities,
spending on USASpending.gov, or audit results through the Federal Audit Clearinghouse.
To expedite payments and meet statutory timelines Treasury issued initial payments under
an existing ALN, 21.019, assigned to the CRF. If you have already received funds or
captured the initial number in your records, please update your systems and reporting to
reflect the new ALN 21.027 for the SLFRF program. Recipients must use ALN 21.027
for all financial accounting, subawards, and associated program reporting
requirements for the SLFRF awards.
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2. Allowable Costs/Cost Principles. As outlined in the Uniform Guidance at 2 CFR Part 200,
Subpart E regarding Cost Principles, allowable costs are based on the premise that a recipient is
responsible for the effective administration of Federal awards, application of sound management
practices, and administration of Federal funds in a manner consistent with the program objectives
and terms and conditions of the award. Recipients must implement robust internal controls and
effective monitoring to ensure compliance with the Cost Principles, which are important for
building trust and accountability.
SLFRF funds may be, but are not required to be, used along with other funding sources for a given
project. Recipients should note that SLFRF funds available under the “revenue loss” eligible use
category generally may be used to meet the non-federal cost-share or matching requirements of
other federal programs. If a recipient seeks to use SLFRF funds to satisfy match or cost-share
requirements for a federal grant program, the recipient should first confirm with the relevant
awarding agency that no waiver has been granted for that program, that no other circumstances
enumerated under 2 CFR 200.306(b) would limit the use of SLFRF funds to meet the match or
cost-share requirement, and that there is no other statutory or regulatory impediment to using the
SLFRF funds for the match or cost-share requirement. For instance, recipients should note that
SLFRF funds may not be used as the non-federal share for purposes of a state’s Medicaid and
CHIP programs because the OMB has approved a waiver from this provision as requested by the
Centers for Medicare & Medicaid Services pursuant to 2 CFR 200.102 of the Uniform Guidance
and related regulations.
SLFRF funds beyond those that are available under the revenue loss eligible use category may
not be used to meet the non-federal match or cost-share requirements of other federal programs,
other than as specifically provided for by statute. As an example, the Infrastructure Investment
and Jobs Act provides that SLFRF funds may be used to meet the non-federal match requirements
of authorized Bureau of Reclamation projects and certain broadband deployment projects.
Recipients should consult the final rule for further details if they seek to utilize SL FRF funds as a
match for these projects.
Treasury’s final rule, program guidance, and the Uniform Guidance outline the types of costs that
are allowable, including certain audit costs. For example, per 2 CFR 200.425, a reasonably
proportionate share of the costs of audits required by the Single Audit Act Amendments of 1996
are allowable; however, costs for audits that were not performed in accordance with 2 CFR Part
200, Subpart F and the Compliance Supplement are not allowable. Please see 2 CFR Part 200,
Subpart E regarding the Cost Principles for more information.
a. Administrative costs: Recipients may use funds for administering the SLFRF program,
including costs of consultants to support effective management and oversight, including
consultation for ensuring compliance with legal, regulatory, and other requirements.2 Further,
costs must be reasonable and allocable as outlined in 2 CFR 200.404 and 2 CFR 200.405.
Pursuant to the SLFRF Award Terms and Conditions, recipients are permitted to charge
both direct and indirect costs to their SLFRF award as administrative costs as long as they
are accorded consistent treatment per 2 CFR 200.403. Direct costs are those that are
identified specifically as costs of implementing the SLFRF program objectives, such as
contract support, materials, and supplies for a project. Indirect costs are general overhead
costs of an organization where a portion of such costs are allocable to the SLFRF award
such as the cost of facilities or administrative functions like a director’s office.34 Each
category of cost should be treated consistently in like circumstances as direct or indirect, and
2 Recipients also may use SLFRF funds directly for administrative costs to improve the design and execution
of programs responding to the COVID-19 pandemic and to administer or improve the efficacy of programs
addressing the public health emergency or its negative economic impacts. 31 CFR 35.6(b)(3)(ii)(E)(3).
3 2 CFR 200.413 Direct Costs.
4 2 CFR 200.414 Indirect Costs.
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recipients may not charge the same administrative costs to both direct and indirect cost
categories, or to other programs. If a recipient has a current Negotiated Indirect Costs Rate
Agreement (“NICRA”) established with a Federal cognizant agency responsible for
reviewing, negotiating, and approving cost allocation plans or indirect cost proposals, then
the recipient may use its current NICRA. Alternatively, if the recipient does not have a
NICRA, the recipient may elect to use the de minimis rate of 10 percent of the modified total
direct costs pursuant to 2 CFR 200.414(f).
b. Salaries and Expenses: In general, certain employees’ wages, salaries, and covered
benefits are an eligible use of SLFRF award funds. Please see Treasury’s final rule for
details.
3. Cash Management. SLFRF payments made to recipients are not subject to the requirements of
the Cash Management Improvement Act and Treasury’s implementing regulations at 31 CFR Part
205 or 2 CFR 200.305(b)(8)-(9).
As such, recipients can place funds in interest-bearing accounts, do not need to remit interest to
Treasury, and are not limited to using that interest for eligible uses under the SLFRF award.
4. Eligibility. Under this program, recipients are responsible for ensuring funds are used for eligible
purposes. Generally, recipients must develop and implement policies and procedures, and retain
records, to determine and monitor implementation of criteria for determining the eligibility of
beneficiaries and/or subrecipients. Your organization, and if applicable, the subrecipient(s)
administering a program on behalf of your organization, will need to maintain procedures for
obtaining information evidencing a given beneficiary, subrecipient, or contractor’s eligibility,
including a valid SAM.gov registration (except with respect to individuals or households for which
a SAM.gov registration is not required). Implementing risk-based due diligence for eligibility
determinations is a best practice to augment your organization’s existing controls.
5. Equipment and Real Property Management. Any purchase of equipment or real property with
SLFRF funds must be consistent with the Uniform Guidance at 2 CFR Part 200, Subpart D.
Equipment and real property acquired under this program must be used for the originally
authorized purpose, unless stated otherwise by Treasury. Consistent with 2 CFR 200.311 and 2
CFR 200.313, any equipment or real property acquired using SLFRF funds shall vest in the non -
Federal entity, consistent with any guidance that Treasury may issue. Any acquisition and
maintenance of equipment or real property must also be in compliance with relevant laws and
regulations.
6. Matching, Level of Effort, Earmarking. There are no matching, level of effort, or earmarking
compliance responsibilities associated with the SLFRF award. See Section C.1 (Eligible and
Restricted Uses of SLFRF Funds) for a discussion of restrictions on use of SLFRF funds. Please
see 2. Allowable Costs/Cost Principles above for information on the use of SLFRF funds for non-
Federal match or cost-sharing requirements in other Federal programs.
7. Period of Performance. Your organization should also develop and implement internal controls
related to activities occurring outside the period of performance. For example, each recipient
should articulate each project’s policy on allowability of costs incurred prior to award or start of the
period of performance. All funds remain subject to statutory requirements that they must be used
for costs incurred by the recipient during the period that begins on March 3, 2021, and ends on
December 31, 2024, and that award funds for the financial obligations incurred by December 31,
2024 must be expended by December 31, 2026. Any funds not used must be returned to Treasury
as part of the award closeout process pursuant to 2 C.F.R. 200.344(d).
8. Procurement, Suspension & Debarment. Recipients are responsible for ensuring that any
procurement using SLFRF funds, or payments under procurement contracts using such funds,
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are consistent with the procurement standards set forth in the Uniform Guidance at 2 CFR 200.317
through 2 CFR 200.327, as applicable. The Uniform Guidance establishes in 2 CFR 200.319 that
all procurement transactions for property or services must be conducted in a manner providing
full and open competition, consistent with standards outlined in 2 CFR 200.320, which allows for
non-competitive procurements only in circumstances where at least one of the conditions below
is true: the item is below the micro-purchase threshold; the item is only available from a single
source; the public exigency or emergency will not permit a delay from publicizing a competitive
solicitation; or after solicitation of a number of sources, competition is determined inadequate.5
Recipients must have and use documented procurement procedures that are consistent with the
standards outlined in 2 CFR 200.317 through 2 CFR 200.320. The Uniform Guidance requires
an infrastructure for competitive bidding and contractor oversight, including maintaining written
standards of conduct and prohibitions on dealing with suspended or debarred parties. Your
organization must ensure adherence to all applicable local, State, and federal procurement laws
and regulations.
9. Program Income. Generally, program income includes, but is not limited to, income from fees for
services performed, the use or rental of real or personal property acquired under Federal awards,
and principal and interest on loans made with Federal award funds. Program income does not
include interest earned on advances of Federal funds, rebates, credits, discounts, or interest on
rebates, credits, or discounts. Recipients of SLFRF funds should calculate, document, and record
the organization’s program income. Additional controls that your organization should implement
include written policies that explicitly identify appropriate allocation methods, accounting
standards and principles, compliance monitoring checks for program income calculations, and
records.
The Uniform Guidance outlines the requirements that pertain to program income at 2 CFR
200.307. Treasury intends to provide additional guidance regarding program income and the
application of 2 CFR 200.307(e)(1).
10. Reporting. All recipients of federal funds must complete financial, performance, and compliance
reporting as required and outlined in Part 2 of this guidance. Expenditures may be reported on a
cash or accrual basis, as long as the methodology is disclosed and consistently applied. Reporting
must be consistent with the definition of expenditures pursuant to 2 CFR 200.1. Your organization
should appropriately maintain accounting records for compiling and reporting accurate, compliant
financial data, in accordance with appropriate accounting standards and principles.
In addition, where appropriate, your organization needs to establish controls to ensure completion
and timely submission of all mandatory performance and/or compliance reporting. See Part 2 of
this guidance for a full overview of recipient reporting responsibilities.
Consolidated jurisdictions or other types of jurisdictions that received multiple SLFRF allocations
(e.g., a county and city with a consolidated government), are only required to file once per
reporting period, and such reports will cover the total SLFRF allocations received by the
jurisdiction. This includes Non-entitlement units of local government (“NEUs”) and/or Units of
general local government within counties that are not units of general local government (“Non-
UGLGs”). In addition, the total SLFRF allocations across all sources for a given jurisdiction will
be used to identify that jurisdiction’s Reporting Tier.
11. Subrecipient Monitoring. SLFRF recipients that are pass-through entities as described under 2
CFR 200.1 are required to manage and monitor their subrecipients to ensure compliance with
requirements of the SLFRF award pursuant to 2 CFR 200.332 regarding requirements for pass-
through entities.
5 2 CFR 200.320(c)(1)-(3) and (5). 2 CFR 200.320(c)(4) is excluded from application to the SLFRF program as
outlined in the ALN.
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First, your organization must clearly identify to the subrecipient: (1) that the award is a subaward
of SLFRF funds; (2) any and all compliance requirements for use of SLFRF funds; and (3) any
and all reporting requirements for expenditures of SLFRF funds.
Next, your organization will need to evaluate each subrecipient’s risk of noncompliance based on
a set of common factors. These risk assessments may include factors such as prior experience
in managing Federal funds, previous audits, personnel, and policies or procedures for award
execution and oversight. Ongoing monitoring of any given subrecipient should reflect its assessed
risk and include monitoring, identification of deficiencies, and follow-up to ensure appropriate
remediation.
Accordingly, your organization should develop written policies and procedures for subrecipient
monitoring and risk assessment and maintain records of all award agreements identifying or
otherwise documenting subrecipients’ compliance obligations.
Recipients should note that NEUs and Non-UGLGs are not subrecipients under the SLFRF
program. They are SLFRF recipients that will report directly to Treasury.
Recipients should also note that subrecipients do not include individuals and organizations that
received SLFRF funds as end users. Such individuals and organizations are beneficiaries and not
subject to audit pursuant to the Single Audit Act and 2 C.F.R. Part 200, Subpart F.
Many recipients may choose to provide a subaward or contract to other entities to provide services
to other end users. For example, a recipient may provide a subaward to a nonprofit to provide
homeless services to individuals experiencing homelessness. In this case, the subaward to a
nonprofit is based on the services that the recipient intends to provide (assistance to households
experiencing homelessness), and the nonprofit is serving as the subrecipient, providing services
on behalf of the recipient. Subrecipients are subject to an audit pursuant to the Single Audit Act
and 2 CFR part 200, subpart F regarding audit requirements, whereas contractors are not subject
to an audit pursuant to the Single Audit Act and 2 CFR part 200, subpart F regarding audit
requirements.
12. Special Tests and Provisions. Treasury may issue subregulatory guidance as well as frequently
asked questions.
Across each of the compliance requirements above, Treasury has described some best practices
for development of internal controls in Table 1 below, with an example of each best practice.
Table 1: Internal controls best practices
Best Practice Description Example
Written policies and
procedures
Formal documentation of
recipient policies and
procedures
Documented procedure for
determining worker eligibility
for premium pay
Written standards of
conduct
Formal statement of
mission, values, principles,
and professional standards
Documented code of
conduct / ethics for
subcontractors
Risk-based due diligence Pre-payment validations
conducted according to an
assessed level of risk
Enhanced eligibility review
of subrecipient with
imperfect performance
history
Risk-based compliance
monitoring
Ongoing validations
conducted according to an
assessed level of risk
Higher degree of monitoring
for projects that have a
higher risk of fraud, given
program characteristics
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Best Practice Description Example
Record maintenance and
retention
Creation and storage of
financial and non-financial
records.
Storage of all subrecipient
payment information.
E. Award Terms and Conditions
The Award Terms and Conditions of the SLFRF financial assistance agreement sets forth the
compliance obligations for recipients pursuant to the SLFRF statute, the Uniform Guidance,
Treasury’s final rule, and applicable federal laws and regulations. Recipients should ensure they
remain in compliance with all Award Terms and Conditions. These obligations include the following
items in addition to those described above:
1. SAM.gov Requirements. All eligible recipients are also required to have an active registration
with the System for Award Management (“SAM”) (https://www.sam.gov) pursuant to 2 CFR Part
25. To ensure timely receipt of funding, Treasury has stated that NEUs who have not previously
registered with SAM.gov may do so after receipt of the award, but before the submission of
mandatory reporting.6
2. Recordkeeping Requirements. Generally, your organization must maintain records and financial
documents for five years after all funds have been expended or returned to Treasury, as outlined
in paragraph 4.c. of the Award Terms and Conditions. Treasury may request transfer of records
of long-term value at the end of such period. Wherever practicable, such records should be
collected, transmitted, and stored in open and machine-readable formats.
Your organization must agree to provide or make available such records to Treasury upon request,
and to the Government Accountability Office (“GAO”), Treasury’s Office of Inspector General
(“OIG”), and their authorized representative in order to conduct audits or other investigations.
3. Single Audit Requirements. Recipients and subrecipients that expend more than $750,000 in
Federal awards during their fiscal year will be subject to an audit under the Single Audit Act and
its implementing regulation at 2 CFR Part 200, Subpart F regarding audit requirements.7 Note that
the Compliance Supplement provides information on the existing, important compliance
requirements that the federal government expects to be considered as a part of such audit. The
Compliance Supplement is routinely updated, and is made available in the Federal Register and
on OMB’s website: https://www.whitehouse.gov/omb/office-federal-financial-management/
Recipients and subrecipients should consult the Federal Audit Clearinghouse to see examples of
Single Audit submissions.
4. Civil Rights Compliance. Recipients of Federal financial assistance from the Treasury are
required to meet legal requirements relating to nondiscrimination and nondiscriminatory use of
Federal funds. Those requirements include ensuring that entities receiving Federal financial
assistance from the Treasury do not deny benefits or services, or otherwise discriminate on the
basis of race, color, national origin (including limited English proficiency), disability, age, or sex
(including sexual orientation and gender identity), in accordance with the following authorities:
Title VI of the Civil Rights Act of 1964 (Title VI) Public Law 88 -352, 42 U.S.C. 2000d-1 et seq.,
and the Department's implementing regulations, 31 CFR part 22; Section 504 of the Rehabilitation
Act of 1973 (Section 504), Public Law 93-112, as amended by Public Law 93-516, 29 U.S.C. 794;
Title IX of the Education Amendments of 1972 (Title IX), 20 U.S.C. 1681 et seq., and the
Department's implementing regulations, 31 CFR part 28; Age Discrimination Act of 1975, Public
6 See flexibility provided in https://www.whitehouse.gov/wp-content/uploads/2021/03/M_21_20.pdf.
7 For-profit entities that receive SLFRF subawards are not subject to Single Audit requirements. However,
they are subject to other audits as deemed necessary by authorized governmental entities, including Treasury
and Treasury’s OIG.
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Law 94-135, 42 U.S.C. 6101 et seq., and the Department implementing regulations at 31 CFR
part 23.
In order to carry out its enforcement responsibilities under Title VI of the Civil Rights Act, Treasury
will collect and review information from non-Tribal recipients to ascertain their compliance with the
applicable requirements before and after providing financial assistance. Treasury’s implementing
regulations, 31 CFR part 22, and the Department of Justice (DOJ) re gulations, Coordination of
Non-discrimination in Federally Assisted Programs, 28 CFR part 42 , provide for the collection of
data and information from recipients (see 28 CFR 42.406). Treasury may request that recipients
submit data for post-award compliance reviews, including information such as a narrative
describing their Title VI compliance status. This collection does not apply to Tribal governments8.
8 Please note, as explained in Treasury FAQ 12.1, that the award terms and conditions for Treasury’s
pandemic recovery programs, including the SLFRF, do not impose antidiscrimination requirements on Tribal
governments beyond what would otherwise apply under federal law.
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Part 2: Reporting Guidance
There are three types of reporting requirements for the SLFRF program. The report requirements are
approved and documented under OMB PRA number - OMB # 1505-0271.
• Interim Report: Provide initial overview of status and uses of funding. This is a one-time report.
See Section A, page 16.
• Project and Expenditure Report: Report on projects funded, expenditures, and contracts and
subawards over $50,000, and other information. See Section B, page 17.
• Recovery Plan Performance Report: The Recovery Plan Performance Report (the “Recovery
Plan”) will provide information on the projects that large recipients are undertaking with program
funding and how they plan to ensure program outcomes are achieved in an effective, efficient,
and equitable manner. It will include key performance indicators identified by the recipient and
some mandatory indicators identified by Treasury. The Recovery Plan will be posted on the
website of the recipient as well as provided to Treasury. See Section C, page 28.
The reporting threshold is based on the total award amount allocated by Treasury under the SLFRF
program, not the funds received by the recipient as of the time of reporting.
States and territories are also required to submit information on their distributions to NEUs. Please
refer to Section D for additional details.
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Table 2: Reporting requirements by recipient type
Tier Recipient Interim Report
Project and
Expenditure
Report
Recovery Plan
Performance
Report
1
States, U.S. territories,
metropolitan cities and
counties with a
population that exceeds
250,000 residents
By August 31,
2021 or 60
days after
receiving
funding if
funding was
received by
October 15,
with
expenditures by
category.
Note: NEUs
were not
required to
submit an
Interim Report
By January 31,
2022, and then 30
days after the end
of each quarter
thereafter
Note: NEUs were
not required to
submit a Project
and Expenditure
Report on January
31, 2022. The first
reporting date for
NEUs will be April
30, 2022.
By August 31,
2021 or 60 days
after receiving
funding, and
annually
thereafter by
July 31
2
Metropolitan cities and
counties with a
population below
250,000 residents that
are allocated more than
$10 million in SLFRF
funding, and NEUs that
are allocated more than
$10 million in SLFRF
funding.
3
Tribal Governments that
are allocated more than
$30 million in SLFRF
funding
4
Tribal Governments that
are allocated less than
$30 million in SLFRF
funding
By April 30, 2022,
and then annually
thereafter
5
Metropolitan cities and
counties with a
population below
250,000 residents that
are allocated less than
$10 million in SLFRF
funding, and NEUs that
are allocated less than
$10 million in SLFRF
funding.
Note: Based on the period of performance, reports will be collected through April 30, 2027. See the specific due
dates listed in Sections B and C.
As mentioned above, the total SLFRF allocations across all sources for a given jurisdiction will be
used to identify that jurisdiction’s Reporting Tier, beginning in April of 2022. Treasury may reach out
to jurisdictions to update Reporting Tiers.
The remainder of this document describes these reporting requirements. User guides describing how
and where to submit required reports are posted at www.treasury.gov/SLFRPReporting and updated
on a regular basis.
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A. Interim Report
Note: The Interim Reports were submitted under the interim final rule.
States, U.S. territories, metropolitan cities, counties, and Tribal governments were required to submit
a one-time interim report with expenditures9 by Expenditure Category covering the period from March
3rd to July 31, 2021, by August 31, 2021 or sixty (60) days after first receiving funding if the recipient’s
date of award was between July 15, 2021 and October 15, 2021. The recipient was required to enter
obligations10 and expenditures and, for each, select the specific expenditure category from the
available options. See Appendix 3 for Expenditure Categories applicable for the Interim Report.
1. Required Programmatic Data
Recipients were also required to provide the following information if they had or planned to have
expenditures in the following Expenditure Categories.
a. Revenue replacement (EC 6.111): Key inputs into the revenue replacement formula in the Interim
Final Rule and estimated revenue loss due to the Covid-19 public health emergency calculated
using the formula in the Interim Final Rule as of December 31, 2020.
• Base year general revenue (e.g., revenue in the last full fiscal year prior to the public health
emergency)
• Fiscal year end date
• Growth adjustment used (either 4.1 percent or average annual general revenue growth over
3 years prior to pandemic)
• Actual general revenue as of the twelve months ended December 31, 2020
9 For purposes of reporting in the SLFRF portal, an expenditure is the amount that has been incurred as a
liability of the entity (the service has been rendered or the good has been delivered to the entity).
10 For purposes of reporting in the SLFRF portal, an obligation is an order placed for property and services,
contracts and subawards made, and similar transactions that require payment.
11 See Appendix 3 for the full Expenditure Category (EC) list. Please note that Appendix 3 includes the
expenditure categories under the interim final rule, applicable to the Interim Report.
Comparison to reporting for the CRF
This guidance does not change the reporting or compliance requirements pertaining to
the CRF. Reporting and compliance requirements for the SLFRF are separate from
CRF reporting requirements. Differences between CRF and SLFRF include:
• Project, Expenditure, and Subaward Reporting: The SLFRF reporting
requirements leverage the existing reporting regime used for CRF to foster
continuity and provide many recipients with a familiar reporting mechanism. The
data elements for the Project and Expenditure Report will largely mirror those used
for CRF, with some minor exceptions noted in this guidance. The users’ guide will
describe how reporting for CRF funds will relate to reporting for the SLFRF.
• Timing of Reports: CRF reports were due within 10 days of each calendar quarter
end. For quarterly reporters, SLFRF reporting will be due the last day of the month
following the end of the period covered. For annual reporters, SLFRF reporting will
be due on an annual schedule (see table in Section B below).
• Program and Performance Reporting: The CRF reporting did not include any
program or performance reporting. To build public awareness and accountability
and allow Treasury to monitor compliance with eligible uses, some program and
performance reporting is required for SLFRF.
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• Estimated revenue loss due to the Covid-19 public health emergency as of December 31,
2020
• An explanation of how revenue replacement funds were allocated to government services
(Note: additional instructions was provided in the user guide)
In calculating general revenue and the other items discussed above, recipients should have
used audited data if it was available. When audited data was not available, recipients were not
required to obtain audited data if substantially accurate figures could be produced on an
unaudited basis. Recipients should have used their own data sources to calculate general
revenue and did not need to rely on revenue data published by the Census Bureau. Treasury
acknowledges that due to differences in timing, data sources, and definitions, recipients’ self -
reported general revenue figures may differ from those published by the Census Bureau.
Recipients were permitted to provide data on a cash, accrual, or modified accrual basis,
provided that recipients are consistent in their choice of methodology throughout the covered
period and until reporting is no longer required. Recipients’ reporting should align with their own
financial reporting.
In calculating general revenue, recipients should have excluded all intergovernmental transfers
from the federal government. This includes, but is not limited to, federal transfers made via a
State to a locality pursuant to the CRF or SLFRF. To the extent federal funds are passed
through States or other entities or intermingled with other funds, recipients should have
attempted to identify and exclude the federal portion of those funds from the calculation of
general revenue on a best-efforts basis.
Consistent with the broad latitude provided to recipients to use funds for government services to
the extent of reduction in revenue, recipients were required to submit a description of services
provided. This description may be in narrative or in another form, and recipients were
encouraged to report based on their existing budget processes and to minimize administrative
burden. For example, a recipient with $100 in revenue replacement funds available could
indicate that $50 were used for law enforcement operating expenses and $50 were used for
pay-go building of sidewalk infrastructure. As discussed in the interim final rule, these services
can include a broad range of services but may not be used directly for pension deposits or debt
service.
Reporting requirements did not require tracking the indirect effects of Fiscal Recovery Funds,
apart from the restrictions on use of Fiscal Recovery Funds to offset a reduction in net tax
revenue. In addition, recipients were required to indicate that Fiscal Recovery Funds were not
used to make a deposit in a pension fund.
B. Project and Expenditure Report
All recipients are required to submit Project and Expenditure Reports.
Note on NEUs: To facilitate reporting, each NEU will need a NEU Recipient Number. This is a unique
identification code for each NEU assigned by the State or territory to the NEU as part of its request
for funding.
1. Quarterly Reporting
The following recipients are required to submit quarterly Project and Expenditure Reports:
• States and U.S. territories
• Tribal governments that are allocated more than $30 million in SLFRF funding
• Metropolitan cities and counties with a population that exceeds 250,000 residents
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• Metropolitan cities and counties with a population below 250,000 residents that are allocated more
than $10 million in SLFRF funding and NEUs that are allocated more than $10 million in SLFRF
funding.
For these recipients, the initial quarterly Project and Expenditure Report covers three calendar
quarters from March 3, 2021 to December 31, 2021 and was required to be submitted to Treasury by
January 31, 2022. The subsequent quarterly reports will cover one calendar quarter and must be
submitted to Treasury by the last day of the month following the end of the period covered. Quarterly
reports are not due concurrently with applicable annual reports. Table 3 summarizes the quarterly
report timelines:
Table 3: Quarterly Project and Expenditure Report Timeline
Report Year Quarter Period Covered Due Date
1 2021 2 – 4 March 3 – December 31 January 31, 2022
2 2022 1 January 1 – March 31 April 30, 2022
3 2022 2 April 1 – June 30 July 31, 2022
4 2022 3 July 1 – September 30 October 31, 2022
5 2022 4 October 1 – December 31 January 31, 2023
6 2023 1 January 1 – March 31 April 30, 2023
7 2023 2 April 1 – June 30 July 31, 2023
8 2023 3 July 1 – September 30 October 31, 2023
9 2023 4 October 1 – December 31 January 31, 2024
10 2024 1 January 1 – March 31 April 30, 2024
11 2024 2 April 1 – June 30 July 31, 2024
12 2024 3 July 1 – September 30 October 31, 2024
13 2024 4 October 1 – December 31 January 31, 2025
14 2025 1 January 1 – March 31 April 30, 2025
15 2025 2 April 1 – June 30 July 31, 2025
16 2025 3 July 1 – September 30 October 31, 2025
17 2025 4 October 1 – December 31 January 31, 2026
18 2026 1 January 1 – March 31 April 30, 2026
19 2026 2 April 1 – June 30 July 31, 2026
20 2026 3 July 1 – September 30 October 31, 2026
21 2026 4 October 1 – December 31 March 31, 2027
2. Annual Reporting
The following recipients are required to submit annual Project and Expenditure Reports:
• Tribal governments that are allocated less than $30 million in SLFRF funding
• Metropolitan cities and counties with a population below 250,000 residents that are allocated less
than $10 million in SLFRF funding and NEUs that are allocated less than $10 million in SLFRF
funding.
For these recipients, the initial Project and Expenditure Report will cover from March 3, 2021 to March
31, 2022 and must be submitted to Treasury by April 30, 2022. The subsequent annual reports will
cover one calendar year and must be submitted to Treasury by April 30. Table 4 summarizes the
annual report timelines:
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Table 4: Annual Project and Expenditure Report timeline
Report Period Covered Due Date
1 March 3, 2021 – March 31, 2022 April 30, 2022
2 April 1, 2022 – March 31, 2023 April 30, 2023
3 April 1, 2023 – March 31, 2024 April 30, 2024
4 April 1, 2024 – March 31, 2025 April 30, 2025
5 April 1, 2025 – March 31, 2026 April 30, 2026
6 April 1, 2026 – December 31, 2026 April 30, 2027
3. Required Information
The following information will be required in Project and Expenditure Reports for both quarterly and
annual reporting:
a. Projects: Provide information on all SLFRF funded projects. Projects are new or existing eligible
government services or investments funded in whole or in part by SLFRF funding. For each
project, the recipient will be required to enter the project name, identification number (created by
the recipient), project expenditure category (see Appendix 1), description, and status of completion.
Project descriptions must describe the project in sufficient detail to provide understanding of the
major activities that will occur, and will be required to be between 50 and 250 words. Projects
should be defined to include only closely related activities directed toward a common purpose.
Recipients should review the Required Programmatic Data described in 3.g. below and define their
projects at a sufficient level of granularity.
Note: For each project, the recipient will be asked to select the appropriate Expenditure Category
based on the scope of the project (see Appendix 1). Projects should be scoped to align to a single
Expenditure Category. For select Expenditure Categories, the recipient will also be asked to
provide additional programmatic data (described further below).
b. Obligations and Expenditures: Once a project is entered the recipient will be able to report on the
project’s obligations and expenditures. Recipients will be asked to report:
• Current period obligation
• Cumulative obligation
• Current period expenditure
• Cumulative expenditure
c. Project Status: Once a project is entered the recipient will be asked to report on project status each
reporting period, in four categories:
• Not Started
• Completed less than 50 percent
• Completed 50 percent or more
• Completed
d. Program Income: Recipients should report the program income earned and expen ded to cover
eligible project costs, if applicable.
e. Adopted Budget (States, U.S. territories, metropolitan cities and counties with a population that
exceeds 250,000 residents only): Each state, territory and metropolitan city and county with a
population that exceeds 250,000 residents will provide the budget adopted for each project by its
jurisdiction associated with SLFRF funds. Treasury will use this information to better understand
the intended impact, identify opportunities for outreach, and understand the recipient’s progress in
program implementation. Treasury is not approving or pre-approving projects or budgets.
• Recipients will enter the Adopted Budget based on information that exists currently in the
recipient’s financial systems and the recipient’s established budget process. Treasury
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understands that recipients may use different budget processes. For example, a recipient
may consider a project budgeted once a legislature has appropriated funds; whereas another
recipient may consider a project budgeted at the moment when the funds have been
obligated.
• Additional information is provided on the differences between Adopted Budget, Obligations,
and Expenditures as part of the user guide posted at www.treasury.gov/SLFRPReporting.
f. Project Demographic Distribution (applicable to Public Health and Negative Economic Impact ECs:
EC 1.1-2.37)– Collection to begin April 2022
Recognizing the disproportionate public health and negative economic impacts of the pandemic
on many households, communities, and other entities, recipients must report whether certain types
of projects are targeted to impacted and disproportionately impacted communities. Recipients will
be asked to respond to the following:
a. What Impacted and/or Disproportionally Impacted population does this project primarily
serve? Please select the population primarily served.
b. If this project primarily serves more than one Impacted and/or Disproportionately Impacted
population, please select up to two additional populations served.
Recipients will select from the following options:
Impacted Disproportionately Impacted
Public Health • General Public
Assistance to
Households
• Low- or-moderate income
households or populations12
• Households that experienced
unemployment
• Households that experienced
increased food or housing insecurity
• Households that qualify for certain
federal programs13
• For services to address lost
instructional time in K-12 schools:
any students that lost access to in-
person instruction for a significant
period of time
• Other households or populations
that experienced a negative
• Low-income households and
populations14
• Households and populations
residing in Qualified Census Tracts
• Households that qualify for certain
federal programs15
• Households receiving services
provided by Tribal governments
• Households residing in the U.S.
territories or receiving services from
these governments
12 Low or moderate-income households and communities are those with (i) income at or below 300 percent of the Federal
Poverty Guidelines for the size of the household based on the most recently published poverty guidelines by the
Department of Health and Human Services (HHS) or (ii) income at or below 65 percent of the Area Median Iarea median
income for the county and size of household based on the most recently published data by the Department of Housing
and Urban Development (HUD).
13 For Impacted households, these programs are Children’s Health Insurance Program (“CHIP”); Childcare Subsidies
through the Child Care and Development Fund (“CCDF”) Program; Medicaid; National Housing Trust Fund (“HTF”), for
affordable housing programs only; Home Investment Partnerships Program (“HOME”), for affordable housing programs
only.
14 Low-income households and communities are those with (i) income at or below 185 percent of the Federal Poverty
Guidelines for the size of the household based on the most recently published poverty guidelines by HHS or (ii) income at
or below 40 percent of Area Median Income for its county and size of household based on the most recently published
data by HUD.
15 For Disproportionately Impacted households, these programs are Temporary Assistance for Needy Families (“TANF”),
Supplemental Nutrition Assistance Program (“SNAP”), Free- and Reduced-Price Lunch (“NSLP”) and/or School Breakfast
(“SBP”) programs, Medicare Part D Low-Income Subsidies, Supplemental Security Income (“SSI”), Head Start, Special
Supplemental Nutrition Program for Women, Infants, and Children (“WIC”), Section 8 Vouchers, Low-Income Home
Energy Assistance Program (“LIHEAP”), and Pell Grants.
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Impacted Disproportionately Impacted
economic impact of the pandemic
other than those listed above
(please specify)
• For services to address educational
disparities, Title I eligible schools16
• Other households or populations
that experienced a disproportionate
negative economic impact of the
pandemic other than those listed
above (please specify)
Assistance to
Small
Businesses
• Small businesses that experienced a
negative economic impact of the
pandemic
• Classes of small businesses
designated as negatively
economically impacted by the
pandemic (please specify)
• Small businesses operating in
Qualified Census Tracts
• Small businesses operated by Tribal
governments or on Tribal lands
• Small businesses operating in the
U.S. territories
• Other small businesses
disproportionately impacted by the
pandemic (please specify)
Assistance to
Non-Profits
• Non-Profits that experienced a
negative economic impact of the
pandemic (please specify)
• Classes of non-profits designated as
negatively economically impacted by
the pandemic (please specify)
• Non-profits operating in Qualified
Census Tracts
• Non-profits operated by Tribal
governments or on Tribal lands
• Non-profits operating in the U.S.
territories
• Other non-profits disproportionately
impacted by the pandemic (please
specify)
Aid to Impacted
Industries
• Travel, tourism, or hospitality sectors
(including Tribal development
districts)
• Industry outside the travel, tourism,
or hospitality sectors that
experienced a negative economic
impact of the pandemic (please
specify)
N/A
g. Subawards, Contracts, Grants, Loans, Transfers, and Direct Payments: Each recipient shall also
provide detailed obligation and expenditure information for any contracts and grants awarded,
loans issued, transfers made to other government entities, and direct payments made by the
recipient that are greater than $50,000.
Recipients do not need to submit separate monthly subaward reports to FSRS.gov as required
pursuant to the 2 CFR Part 170, Appendix A award term regarding reporting subaward and
executive compensation, which is included in the SLFRF Award Terms and Conditions. Treasury
will submit this reporting on behalf of recipients using the $50,000 reporting threshold, timing, and
data elements discussed in this guidance. If recipients choose to continue reporting to FSRS.gov
in addition to reporting directly to Treasury on these funds, they may do so and will be asked to
notify Treasury as part of their quarterly submission.
16 For educational services and other efforts to address educational disparities, Treasury will recognize Title I eligible
schools as disproportionately impacted and responsive services that support the school generally or support the whole
school service as eligible. “Title I eligible schools” means schools eligible to receive services under section 1113 of Title I,
Part A of the Elementary and Secondary Education Act of 1965, as amended (20 U.S.C. 6313), including schools served
under section 1113(b)(1)(C) of that Act.
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In general, recipients will be asked to provide the following information for each Contract, Grant,
Loan, Transfer, or Direct Payment greater than $50,000:
• Subrecipient identifying and demographic information (e.g., DUNS/UEI/TIN number and
location)
• Award number (e.g., Award number, Contract number, Loan number)
• Award date, type, amount, and description
• Award payment method (reimbursable or lump sum payment(s))
• For loans, expiration date (date when loan expected to be paid in full)
• Primary place of performance
• Related project name(s)
• Related project identification number(s) (created by the recipient)
• Period of performance start date
• Period of performance end date
• Quarterly obligation amount
• Quarterly expenditure amount
• Project(s)
• Additional programmatic performance indicators for select Expenditure Categories (see below)
Aggregate reporting is required for contracts, grants, transfers made to other government entities,
loans, direct payments that are below $50,000. This information will be accounted for by
Expenditure Category at the project level. Note that all obligations and expenditures made directly
to individuals, regardless of dollar amount, should be included in aggregate reporting.
As required by the 2 CFR Part 170, Appendix A award term regarding reporting subaward and
executive compensation, recipients must also report the names and total compensation of their
five most highly compensated executives and their subrecipients’ executives for the preceding
completed fiscal year if (1) the recipient received 80 percent or more of its annual gross revenues
from Federal procurement contracts (and subcontracts) and Federal financial assistance subject
to the Transparency Act, as provided by 2 CFR 170.320 (and subawards), and received
$25,000,000 or more in annual gross revenues from Federal procurement contracts (and
subcontracts) and Federal financial assistance subject to the Transparency Act (and subawards),
and (2) if the information is not otherwise public. In general, most SLFRF recipients are
governmental entities with executive salaries that are already disclosed, so no additional
information would be required to be reported. The recipient is responsible for the subrecipients’
compliance with registering and maintaining an updated profile on SAM.gov.
h. Civil Rights Compliance: Treasury will request information on recipients’ compliance with Title VI
of the Civil Rights Act of 1964, as applicable, on an annual basis. This information may include a
narrative describing the recipient’s compliance with Title VI, along with other questions and
assurances. This collection does not apply to Tribal governments17
i. Ineligible Activities: Tax Offset Provision (States and territories only): Treasury may collect
additional information related to the Tax Offset Provision as described in section 602(c)(2) of the
Social Security Act and implemented under 31 CFR 35.8 as part of the Project and Expenditure
Report, such as but not limited to revenue reducing covered changes. Please see Section C.11
(Recovery Plan, Ineligible Activities: Tax Offset Provision) for more information.
17 Please note, as explained in Treasury FAQ 12.1, that the award terms and conditions for Treasury’s
pandemic recovery programs, including the SLFRF, do not impose antidiscrimination requirements on Tribal
governments beyond what would otherwise apply under federal law.
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j. Required Programmatic Data (other than infrastructure projects): For all projects listed under the
following Expenditure Categories (see Appendix 1), the information listed must be provided in
each report.
1. Public Health and Negative Economic Impact (EC 1.1-3.5) - Collection to begin in April 2022
• Brief description of structure and objectives of assistance program(s), including public
health or negative economic impact experienced
• Brief description of how a recipient’s response is related and reasonably and proportional
to a public health or negative economic impact of COVID-19.18
Note: The final rule presumes that all enumerated eligible uses for programs and services,
including COVID-19 mitigation and prevention programs and services, are reasonably
proportional responses to the harm identified unless a response is grossly disproportionate
to the type or extent of harm experienced. Many of the Eligibility Categories encompass
multiple specific enumerated eligible uses and may be provided to a variety of populations.
For example, EC 2.13 Healthy Childhood Environments: Services to Foster Youth or
Families Involved in Child Welfare System includes a wide array of financial, educational,
child development, or health supports, or other supports necessary, including supports for
kinship care and may be provided to foster youth and/or families involved in the child
welfare system. Between these two fields above, recipients should provide enough
information to identify the type of enumerated eligible use being provided within the EC
(e.g., kinship care support services), the public health or economic impact experienced,
who the program and/or service is being provided to, and what services are being provided
(e.g., respite resources). For enumerated eligible uses, recipients are not required to
provide substantive documentation that the response is related and reasonably
proportional in the Project and Expenditure Report.
2. Capital Expenditures (EC 1.1-3.5) - Collection began in January 2022, with additional optional
fields to begin in April 2022; optional fields will become required in July 2022
• Does this project include a capital expenditure? (Collection began in January 2022)
• Total expected capital expenditure, including pre-development costs, if applicable
(Collection began in January 2022)
• Type of capital expenditure, based on the following enumerated uses (This field is optional
in April 2022; required in July 2022):
▪ COVID-19 testing sites and laboratories, and acquisition of related equipment
▪ COVID-19 vaccination sites
▪ Medical facilities generally dedicated to COVID-19 treatment and mitigation (e.g.,
emergency rooms, intensive care units, telemedicine capabilities for COVID-19
related treatment)
▪ Temporary medical facilities and other measures to increase COVID-19 treatment
capacity, including related construction costs
▪ Acquisition of equipment for COVID-19 prevention and treatment, including
ventilators, ambulances, and other medical or emergency services equipment
▪ Emergency operations centers and acquisition of emergency response equipment
(e.g., emergency response radio systems)
▪ Installation and improvement of ventilation systems in congregate settings, health
facilities, or other public facilities
▪ Public health data systems, including technology infrastructure
▪ Adaptations to congregate living facilities, including skilled nursing facilities, other
long-term care facilities, incarceration settings, homeless shelters, residential foster
18 Please note that capital expenditures are not considered “programs and services” and are not presumed to
be reasonably proportional responses to an identified harm except as provided in the final rule.
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care facilities, residential behavioral health treatment, and other group living
facilities, as well as public facilities and schools (excluding construction of new
facilities for the purpose of mitigating spread of COVID-19 in the facility)
▪ Mitigation measures in small businesses, nonprofits, and impacted industries (e.g.,
developing outdoor spaces)
▪ Behavioral health facilities and equipment (e.g., inpatient or outpatient mental health
or substance use treatment facilities, crisis centers, diversion centers)
▪ Technology and equipment to allow law enforcement to efficiently and effectively
respond to the rise in gun violence resulting from the pandemic
▪ Affordable housing, supportive housing, or recovery housing development
▪ Food banks and other facilities primarily dedicated to addressing food insecurity
▪ Transitional shelters (e.g., temporary residences for people experiencing
homelessness)
▪ Devices and equipment that assist households in accessing the internet (e.g.,
tablets, computers, or routers)
▪ Childcare, daycare, and early learning facilities
▪ Job and workforce training centers
▪ Improvements to existing facilities to remediate lead contaminants (e.g., removal of
lead paint)
▪ Medical equipment and facilities designed to address disparities in public health
outcomes (includes primary care clinics, hospitals, or integrations of health services
into other settings)
▪ Parks, green spaces, recreational facilities, sidewalks, pedestrian safety features
like crosswalks, streetlights, neighborhood cleanup, and other projects to revitalize
public spaces
▪ Rehabilitations, renovation, remediation, cleanup, or conversions of vacant or
abandoned properties
▪ Schools and other educational facilities or equipment to address educational
disparities
▪ Technology and tools to effectively develop, execute, and evaluate government
programs
▪ Technology infrastructure to adapt government operations to the pandemic (e.g.,
video-conferencing software, improvements to case management systems or data
sharing resources), reduce government backlogs, or meet increased maintenance
needs
▪ Other (please specify)
• For recipients (other than Tribal governments) investing in projects with total expected
capital expenditures for an enumerated eligible use of $10 million or more, as well as
projects with total expected capital expenditures for an “other” use of $1 million or more,
please provide a written justification (This field is optional in April 2022; required in July
2022)
• For projects with total expected capital expenditures of over $10 million, provide labor
reporting as outlined for infrastructure projects on pages 26 and 27 (This field is optional
in April 2022; required in July 2022)
3. Use of Evidence (for relevant ECs noted in Appendix 1)—Collection to begin April 2022
• The dollar amount of the total project spending that is allocated towards evidence-based
interventions
• Indicate if a program evaluation of the project is being conducted
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4. Household Assistance (EC 2.1-2.8) – Collection began January 2022:
• Number of households served (by program if recipient establishes multiple separate
household assistance programs)
5. Small Business Economic Assistance (EC 1.8, 2.29-2.33) – Collection to begin April 2022
• Number of small businesses served (by program if recipient establishes multiple separate
small businesses assistance programs)
6. Assistance to Non-Profits (EC 1.9, 2.34)- Collection to begin April 2022
• Number of Non-Profits served (by program if recipient establishes multiple separate non-
profit assistance programs)
7. Aid to Travel, Tourism, and Hospitality or Other Impacted Industries (EC 1.10, 2.35-2.36) –
Collection to begin April 2022:
• If aid is provided to industries other than travel, tourism, and hospitality (EC 2.36),
describe if the industry experienced at least 8 percent employment loss from pre-
pandemic levels, or the industry is experiencing comparable or worse economic impacts
as the national tourism, travel, and hospitality industries as of the date of the final rule,
and rationale for providing aide to the industry
• For each subaward:
o Sector of employer (Note: additional detail, including list of sectors, to be provided in
the user guide posted to www.treasury.gov/SLFRP)
o Purpose of funds (e.g., payroll support, safety measure implementation)
8. Education Assistance (EC 2.14, 2.24-.2.27) – Collection began in January 2022:
• The National Center for Education Statistics (“NCES”) School ID or NCES District ID. List
the School District if all schools within the school district received some funds. If not all
schools within the school district received funds, list the School ID of the schools that
received funds. These can allow evaluators to link data from the NCES to look at school-
level demographics and, eventually, student performance.19
9. Payroll for Public Health and Safety Employees (EC 3.1) – Collection began in January 2022:
• Number of government FTEs responding to COVID-19 supported under this authority
10. Rehiring Public Sector Staff (EC 3.2) – Collection began in January 2022:
• Number of FTEs rehired by governments under this authority
11. Premium Pay (both Public Sector EC 4.1 and Private Sector EC 4.2) – Collection began in
January 2022; with additional optional field to begin April 2022
• List of sectors designated as critical to protecting the health and well-being of residents by
the chief executive of the jurisdiction, if beyond those included in the final rule (Collection
began January 2022)
• Number of workers to be served (Collection began January 2022)
• Employer sector for all subawards to third-party employers (i.e., employers other than the
State, local, or Tribal government) (Collection began January 2022)
• For groups of workers (e.g., an operating unit, a classification of worker, etc.) or, to the
extent applicable, individual workers, other than those where the eligible worker receiving
premium pay is earning (with the premium pay included) below 150 percent of their
residing state or county’s average annual wage for all occupations, as defined by the
Bureau of Labor Statistics Occupational Employment and Wage Statistics, whichever is
19 For more information on NCES identification numbers see https://nces.ed.gov/ccd/districtsearch/ (districts)
and https://nces.ed.gov/ccd/schoolsearch/ (schools).
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higher, on an annual basis; OR the eligible worker receiving premium pay is not exempt
from the Fair Labor Standards Act overtime provisions:
▪ A brief written narrative justification of how the premium pay or grant is responsive
to workers performing essential work during the public health emergency. This
could include a description of the essential workers’ duties, health or financial risks
faced due to COVID-19, and why the recipient government determined that the
premium pay was responsive to workers performing essential work during the
pandemic. This description should not include personally identifiable information;
when addressing individual workers, recipients should be careful not to include
this information. Recipients may consider describing the workers’ occupations and
duties in a general manner as necessary to protect privacy (Collection began
January 2022)
• Number of workers to be served with premium pay in K-12 schools (Collection will begin
April 2022)
12. Revenue replacement (EC 6.1) – Collection began in August 2021:
As outlined in the final rule, recipients have the option to make a one-time decision to
calculate revenue loss according to the formula outlined in the final rule or elect a “Standard
Allowance” of up to $10 million, not to exceed the award allocation, to spend on government
services throughout the period of performance. The option to make this one-time decision
will be provided during the April 30, 2022 reporting deadline.
For recipients electing the “Standard Allowance,” Treasury will presume that up to $10
million, not to exceed the award allocation, in revenue has been lost due to the public health
emergency and recipients are permitted to use that amount to fund “government services.”
Please note that electing the standard allowance does not change a recipient’s total
allocation. Recipients must elect to use this standard allowance instead of calculating lost
revenue using the formula.
For recipients calculating revenue loss according to the formula, the final rule permits
recipients to choose whether to use calendar or fiscal year calculation dates. Recipients
must use the same calculation time frame (calendar or fiscal year) throughout the award
period.
Recipients calculating lost revenue using the formula should report the following:
• Choice of fiscal or calendar year revenue loss (choice must remain consistent throughout
award period)
• General revenue collected over the past 12 months as of the most recent calculation
date, as outlined in the final rule.
• Calculated revenue loss due to the Covid-19 public health emergency; and
• An explanation of how the revenue replacement funds were allocated to government
services (note: additional instructions and/or template to be provided in user guide).
For information on treatment of future tax changes, please see the Statement Regarding
Compliance with the Coronavirus State and Local Fiscal Recovery Funds Interim Final
Rule and Final Rule.
k. Required Programmatic Data for Infrastructure Projects (EC 5): For all projects listed under the
Water, Sewer, and Broadband Expenditure Categories (see Appendix 1), more detailed project-
level information is required. Each project will be required to report expenditure data as described
above, but will also report the following information:
1. All infrastructure projects (EC 5) – Collection began in January 2022:
• Projected/actual construction start date (month/year)
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• Projected/actual initiation of operations date (month/year)
• Location (for broadband, geospatial data of locations to be served)
• For projects over $10 million (based on expected total cost):
a. A recipient may provide a certification that, for the relevant project, all laborers and
mechanics employed by contractors and subcontractors in the performance of such
project are paid wages at rates not less than those prevailing, as determined by the
U.S. Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40,
United States Code (commonly known as the “Davis-Bacon Act”), for the
corresponding classes of laborers and mechanics employed on projects of a character
similar to the contract work in the civil subdivision of the State (or the District of
Columbia) in which the work is to be performed, or by the appropriate State entity
pursuant to a corollary State prevailing-wage-in-construction law (commonly known as
“baby Davis-Bacon Acts”). If such certification is not provided, a recipient must provide
a project employment and local impact report detailing:
▪ The number of employees of contractors and sub-contractors working on the
project;
▪ The number of employees on the project hired directly and hired through a third
party;
▪ The wages and benefits of workers on the project by classification; and
▪ Whether those wages are at rates less than those prevailing.20
Recipients must maintain sufficient records to substantiate this information upo n
request.
b. A recipient may provide a certification that a project includes a project labor agreement,
meaning a pre-hire collective bargaining agreement consistent with section 8(f) of the
National Labor Relations Act (29 U.S.C. 158(f)). If the recipient does not provide such
certification, the recipient must provide a project workforce continuity plan, detailing:
▪ How the recipient will ensure the project has ready access to a sufficient supply of
appropriately skilled and unskilled labor to ensure high-quality construction
throughout the life of the project, including a description of any required
professional certifications and/or in-house training;
▪ How the recipient will minimize risks of labor disputes and disruptions that would
jeopardize timeliness and cost-effectiveness of the project;
▪ How the recipient will provide a safe and healthy workplace that avoids delays and
costs associated with workplace illnesses, injuries, and fatalities, including
descriptions of safety training, certification, and/or licensure requirements for all
relevant workers (e.g., OSHA 10, OSHA 30);
▪ Whether workers on the project will receive wages and benefits that will secure an
appropriately skilled workforce in the context of the local or regional labor market;
and
▪ Whether the project has completed a project labor agreement.
c. Whether the project prioritizes local hires.
d. Whether the project has a Community Benefit Agreement, with a description of any
such agreement.
2. Water and sewer projects (EC 5.1-5.18) Required once the project starts:
• National Pollutant Discharge Elimination System (NPDES) Permit Number (if applicable;
for projects aligned with the Clean Water State Revolving Fund) (Collection began in
January 2022)
• Public Water System (PWS) ID number (if applicable; for projects aligned with the Drinking
Water State Revolving Fund) (Collection began January 2022)
20 As determined by the U.S. Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40,
United States Code (commonly known as the “Davis-Bacon Act”), for the corresponding classes of laborers
and mechanics employed on projects of a character similar to the contract work in the civil subdivision of the
State (or the District of Columbia) in which the work is to be performed.
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• Median Household Income of service area (Collection to begin in April 2022)
• Lowest Quintile Income of the service area (Collection to begin in April 2022)
3. Broadband projects (EC 5.19-5.21) Collection began in January 2022:
• Confirm that the project is designed to, upon completion, reliably meet or exceed
symmetrical 100 Mbps download and upload speeds.
o If the project is not designed to reliably meet or exceed symmetrical 100 Mbps
download and upload speeds, explain why not, and
o Confirm that the project is designed to, upon completion, meet or exceed 100 Mbps
download speed and between at least 20 Mbps and 100 Mbps upload speed, and be
scalable to a minimum of 100 Mbps download speed and 100 Mbps upload speed.
• Please note: additional programmatic data will be required for broadband projects
beginning in July 2022 and will be defined in a subsequent version of the Reporting
Guidance.
l. NEU Documentation (NEUs only): Each NEU will also be asked to provide the following
information once their accounts are established in Treasury’s Reporting Portal and prior to the
due date for their first Project and Expenditure Report (due April 30, 2022):
• Copy of the signed award terms and conditions agreement (which was signed and submitted
to the State as part of the request for funding)
• Copy of the signed assurances of compliance with Title VI of the Civil Rights Act of 1964
(which was signed and submitted to the State as part of the request for funding)
• Copy of actual budget documents validating the top-line budget total provided to the State as
part of the request for funding
NEU accounts will be established in Treasury’s Portal based on information provided by the States
or territories, as further described in Section Part 2 D below.
C. Recovery Plan Performance Report
Note: The guidance included in this section will be updated prior to July 31, 2022 to align with the final
rule. The guidance below, including the Expenditure Categories, reflects the interim final rule.
States, territories, metropolitan cities, and counties with a population that exceeds 250,000 residents
will also be required to publish and submit to Treasury a Recovery Plan performance report
(“Recovery Plan”). Each Recovery Plan must be posted on the public -facing website of the recipient
by the same date the recipient submits the report to Treasury. This reporting requirement includes
uploading a link to the publicly available document report along with providing data in the Treasury
reporting portal.
The Recovery Plan will provide the public and Treasury information on the projects recipients are
undertaking with program funding and how they are planning to ensure program outcomes are
achieved in an effective, efficient, and equitable manner. While this guidance outlines some minimum
requirements for the Recovery Plan, each recipient is encouraged to add information to the plan they
feel is appropriate to provide information to their constituents on efforts they are taking to respond to
the pandemic and promote economic recovery. Each jurisdiction may determ ine the general form
and content of the Recovery Plan, as long as it includes the minimum information determined by
Treasury. Treasury provided a template (located at www.treasury.gov/SLFRP) but recipients may
modify this template as appropriate for their jurisdiction. The Recovery Plan will include key
performance indicators identified by the recipient and some mandatory indicators identified by
Treasury.
The initial Recovery Plan will cover the period from the date of award to July 31, 2021 and must be
submitted to Treasury by August 31, 2021, or 60 days after receiving funding. Thereafter, the
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Recovery Plan will cover a 12-month period and recipients will be required to submit the report to
Treasury within 30 days after the end of the 12-month period (by July 31). Table 5 summarizes the
report timelines:
Table 5 Recovery Plan Timeline
Annual
Report
Period Covered Due Date
1 Award Date – July 31, 2021 August 31, 2021
2 July 1, 2021 – June 30, 2022 July 31, 2022
3 July 1, 2022 – June 30, 2023 July 31, 2023
4 July 1, 2023 – June 30, 2024 July 31, 2024
5 July 1, 2024 – June 30, 2025 July 31, 2025
6 July 1, 2025 – June 30, 2026 July 31, 2026
7 July 1, 2026 – December 31, 2026 March 31, 2027
The Recovery Plan will include, at a minimum, the following information:
1. Executive Summary
Provide a high-level overview of the jurisdiction’s intended and actual uses of funding including, but
not limited to: the jurisdiction’s plan for use of funds to promote a response to the pandemic and
economic recovery, key outcome goals, progress to date on those outcomes, and any noteworthy
challenges or opportunities identified during the reporting period.
2. Uses of Funds
Describe in further detail your jurisdiction’s intended and actual uses of the funds, such as how your
jurisdiction’s approach would help support a strong and equitable recovery from the COVID-19
pandemic and economic downturn. Describe any strategies employed to maximize programmatic
impact and effective, efficient, and equitable outcomes. Given the broad eligible uses of funds and
the specific needs of the jurisdiction, please also explain how the funds would support the
communities, populations, or individuals in your jurisdiction. Your description should address how you
are promoting each of the following, to the extent they apply . Note that these expenditure categories
reflect the interim final rule and will be updated prior to July 31, 2022 to align with the final rule .
a. Public Health (EC 1): As relevant, describe how funds are being used to respond to COVID-19
and the broader health impacts of COVID-19 and the COVID-19 public health emergency.
b. Negative Economic Impacts (EC 2): As relevant, describe how funds are being used to respond
to negative economic impacts of the COVID-19 public health emergency, including to households
and small businesses.
c. Services to Disproportionately Impacted Communities (EC 3): As relevant, describe how funds
are being used to provide services to communities disproportionately impacted by the COVID-19
public health emergency.
d. Premium Pay (EC 4): As relevant, describe the approach, goals, and sectors or occupations
served in any premium pay program. Describe how your approach prioritizes low-income workers.
e. Water, sewer, and broadband infrastructure (EC 5): Describe the approach, goals, and types of
projects being pursued, if pursuing.
f. Revenue Replacement (EC 6): Describe the loss in revenue due to the COVID-19 public health
emergency and how funds have been used to provide government services.
Where appropriate, recipients should also include information on your jurisdiction’s use (or planned
use) of other federal recovery funds including other programs under the American Rescue Plan such
as Emergency Rental Assistance, Housing Assistance, and so forth, to provide broader context on
the overall approach for pandemic recovery.
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3. Promoting equitable outcomes
Describe efforts to promote equitable outcomes, including how programs were designed with equity
in mind. Please include in your description how your jurisdiction will consider and measure equity at
the various stages of the program, including:
a. Goals: Are there particular historically underserved, marginalized, or adversely affected groups
that you intend to serve within your jurisdiction?
b. Awareness: How equal and practical is the ability for residents or businesses to become aware of
the services funded by the SLFRF?
c. Access and Distribution: Are there differences in levels of access to benefits and services across
groups? Are there administrative requirements that result in disparities in ability to complete
applications or meet eligibility criteria?
d. Outcomes: Are intended outcomes focused on closing gaps, reaching universal levels of
service, or disaggregating progress by race, ethnicity, and other equity dimensions where
relevant for the policy objective?
Treasury encourages uses of funds that promote strong, equitable growth, including racial equity.
Please describe how your jurisdiction’s planned or current use of funds prioritizes economic and
racial equity as a goal, names specific targets intended to produce meaningful equity results at
scale, and articulates the strategies to achieve those targets. In addition, please explain how your
jurisdiction’s overall equity strategy translates into the specific services or programs offered by your
jurisdiction in the following Expenditure Categories, as indicated in the interim final rule. Note these
expenditure categories will be updated prior to July 31, 2022 to align with the final rule :
a. Negative Economic Impacts (EC 2): assistance to households, small businesses, and non-
profits to address impacts of the pandemic, which have been most severe among low-income
populations. This includes assistance with food, housing, and other needs; employment
programs for people with barriers to employment who faced negative economic impacts from the
pandemic (such as residents of low-income neighborhoods, minorities, disconnected youth, the
unemployed, formerly incarcerated people, veterans, and people with disabil ities); and other
strategies that provide disadvantaged groups with access to education, jobs, and opportunity.
b. Services to Disproportionately Impacted Communities (EC 3): services to address health
disparities and the social determinants of health, build stronger neighborhoods and communities
(e.g., affordable housing), address educational disparities (e.g., evidence -based tutoring,
community schools, and academic, social-emotional, and mental health supports for high
poverty schools), and promote healthy childhood environments (e.g., home visiting, child care).
The initial report must describe efforts to date and intended outcomes to promote equity. Each
annual report thereafter must provide an update, using qualitative and quantitative data, on how the
recipients’ approach achieved or promoted equitable outcomes or progressed against equity goals
during the performance period. Please also describe any constraints or challenges that impacted
project success in terms of increasing equity. In particular, this section must describe the
geographic and demographic distribution of funding, including whether it is targeted toward
traditionally marginalized communities.
For the purposes of the SLFRF, equity is described in the Executive Order 13985 On Advancing
Racial Equity and Support for Underserved Communities Through the Federal Government, as issued
on January 20, 2021.
4. Community Engagement
Please describe how your jurisdiction’s planned or current use of funds incorporates written, oral, and
other forms of input that capture diverse feedback from constituents, community-based organizations,
and the communities themselves. Where relevant, this description must include how funds will build
the capacity of community organizations to serve people with significant barriers to services, including
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people of color, people with low incomes, limited English proficient populations, and other traditional ly
underserved groups.
5. Labor Practices
Describe workforce practices on any infrastructure projects being pursued (EC 5). How are projects
using strong labor standards to promote effective and efficient delivery of high -quality infrastructure
projects while also supporting the economic recovery through strong employment opportunities for
workers? For example, report whether any of the following practices are being utilized: project labor
agreements, community benefits agreements, prevailing wage requirements, and local hiring.
6. Use of Evidence
The Recovery Plan should identify whether SLFRF funds are being used for evidence-based
interventions21 and/or if projects are being evaluated through rigorous program evaluations that are
designed to build evidence. Recipients must briefly describe the goals of the project, and the evidence
base for the interventions funded by the project. Recipients must specifically identify the dollar amount
of the total project spending that is allocated towards evidence-based interventions for each project
in the Public Health (EC 1), Negative Economic Impacts (EC 2), and Services to Disproportionately
Impacted Communities (EC 3) Expenditure Categories, as identified in the interim final rule and noted
in Appendix 3.22 Please note that these expenditure categories reflect the interim final rule and will
be updated prior to July 31, 2022 to align with the final rule.
Recipients are exempt from reporting on evidence-based interventions in cases where a program
evaluation is being conducted. Recipients are encouraged to use relevant evidence Clearinghouses,
among other sources, to assess the level of evidence for their interventions and identify evidence-
based models that could be applied in their jurisdiction; such evidence clearinghouses include the
U.S. Department of Education’s What Works Clearinghouse, the U.S. Department of Labor’s CLEAR,
and the Childcare & Early Education Research Connections and the Home Visiting Evidence of
Effectiveness clearinghouses from Administration for Children and Families, as well as other
clearinghouses relevant to particular projects conducted by the recipient. In such cases where a
recipient is conducting a program evaluation in lieu of reporting the amount of spending on evidence-
based interventions, they must describe the evaluation design including whether it is a randomized or
quasi-experimental design; the key research questions being evaluated; whether the study has
sufficient statistical power to disaggregate outcomes by demographics; and the timeframe for the
completion of the evaluation (including a link to completed evaluation if relevant).23 Once the
evaluation has been completed, recipients must post the evaluation publicly and link to the completed
evaluation in the Recovery Plan. Once an evaluation has been completed (or has sufficient interim
findings to determine the efficacy of the intervention), recipients should determine whether the
spending for the evaluated interventions should be counted towards the dollar amount categorized as
evidence-based for the relevant project.
For all projects, recipients may be selected to participate in a national evaluation, which would study
their project along with similar projects in other jurisdictions that are focused on the same set of
outcomes. In such cases, recipients may be asked to share information and data that is needed for
the national evaluation.
21As noted in Appendix 2, evidence-based refers to interventions with strong or moderate levels of evidence.
22 Of note, recipients are only required to report the amount of the total funds that are allocated to evidence-
based interventions in the areas of Public Health, Negative Economic Impacts, and Services to
Disproportionately Impacted Communities that are marked by an asterisk in Appendix 3: Expenditure
Categories. Please note the expenditure categories in Appendix 3 reflect the interim final rule. This Recovery
Plan guidance references the expenditure categories aligned with the interim final rule. This guidance will be
updated prior to the July 2022 reporting period to reflect the final rule.
23 For more information on the required standards for program evaluation, see OMB M-20-12.
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Recipients are encouraged to consider how a Learning Agenda, either narrowly focused on SLFRF
or broadly focused on the recipient’s broader policy agenda, could support their overarching
evaluation efforts in order to create an evidence-building strategy for their jurisdiction.24
Appendix 2 contains additional information on evidence-based interventions for the purposes of the
Recovery Plan.
7. Table of Expenses by Expenditure Category
Please include a table listing the amount of funds used in each Expenditure Category (See Appendix
3). The table should include cumulative expenses to date within each category, and the additional
amount spent within each category since the last annual Recovery Plan.
8. Project Inventory
List the name and provide a brief description of all SLFRF funded projects. Projects are new or existing
eligible government services or investments funded in whole or in part by SLFRF funding. For each
project, include the project name, funding amount, identification number (created by the recipient and
used thereafter in the quarterly Program and Expenditure Report), project Expenditure Category (see
Appendix 3), and a description of the project which includes an overview of the main activities of the
project, the approximate timeline, primary delivery mechanisms and partners, if applicable, and
intended outcomes. Include a link to the website of the project if available. This information will
provide context and additional detail for the information reported quarterly in the Project and
Expenditure Report.
For infrastructure investment projects (EC 5), project-level reporting will be more detailed, as
described for the Project and Expenditure Report above. Projects in this area may be grouped by
Expenditure Category if needed, with further detail (such as the specific project name and
identification number) provided in the Project and Expenditure Report. For infrastructure projects,
descriptions should note how the project contributes to addressing cl imate change.
9. Performance Report
The Recovery Plan must include key performance indicators for the major SLFRF funded projects
undertaken by the recipient. The recipient has flexibility in terms of how this information is presented
in the Recovery Plan, and may report key performance indicators for each project, or may group
projects with substantially similar goals and the same outcome measures. In some cases, the
recipient may choose to include some indicators for each individual project as well as cross cutting
indicators.
Performance indicators should include both output and outcome measures. Output measures, such
as number of students enrolled in an early learning program, provide valuable information about the
early implementation stages of a project. Outcome measures, such as the percent of students reading
on grade level, provide information about whether a project is achieving its overall goals. Recipients
are encouraged to use logic models25 to identify their output and outcome measures. While the initial
report will focus heavily on early output goals, recipients must include the related outcome goal for
each project and provide updated information on achieving these outcome goals in annual reports. In
cases where recipients are conducting a program evaluation for a project (as described above), the
outcome measures in the performance report should be aligned with those being evaluated in the
program. To support their performance measurement and program improvement efforts, recipients
are permitted to use funds to make improvements to data or technology infrastructure and data
analytics, as well as program evaluations.
24 For more information on learning agendas, please see OMB M-19-23
25 A logic model is a tool that depicts the intended links between program investments and outcomes,
specifically the relationships among the resources, activities, outputs, outcomes, and impact of a program.
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10. Required Performance Indicators and Programmatic Data
While recipients have discretion on the full suite of performance indicators to include, a number of
mandatory performance indicators and programmatic data must be included. These are necessary
to allow Treasury to conduct oversight as well as understand and aggregate program outcomes
across recipients. This section provides an overview of the mandatory performance indicators and
programmatic data. This information may be included in each recipient’s Recovery Plan as they
determine most appropriate, including combining with the section above, but this data will also need
to be entered directly into the Treasury reporting portal. Below is a list of required data for each
Expenditure Category. Note these expenditure categories reflect the interim final rule and will be
updated prior to July 31, 2022 to align with the final rule.
a. Household Assistance (EC 2.2 & 2.5) and Housing Support (EC 3.10-3.12):
• Number of people or households receiving eviction prevention services (including legal
representation)
• Number of affordable housing units preserved or developed
b. Negative Economic Impacts (EC 2):
• Number of workers enrolled in sectoral job training programs
• Number of workers completing sectoral job training programs
• Number of people participating in summer youth employment programs
c. Education Assistance (EC 3.1-3.5):
• Number of students participating in evidence-based tutoring programs26
d. Healthy Childhood Environments (EC 3.6-3.9):
• Number of children served by childcare and early learning (pre-school/pre-K/ages 3-5)
• Number of families served by home visiting
The initial report should include the key indicators above. Each annual report thereafter should
include updated data for the performance period as well as prior period data, and a brief narrative
adding any additional context to help the reader interpret the results and understand the any changes
in performance indicators over time. To the extent possible, Treasury also encourages recipients to
provide data disaggregated by race, ethnicity, gender, income, and other relevant factors.
11. Ineligible Activities: Tax Offset Provision (States and territories only)
The following information is required for Treasury to ensure SLFRF funding is not used for ineligible
activities.
In each reporting year, States and territories will report certain items related to the Tax Offset Provision
as described in section 602(c)(2) of the Social Security Act and implemented by 31 CFR 35.8.
Additional guidance will be forthcoming for reporting requirements regarding the tax offset provision
and additional information that Recipients will report once the final rule goes into effect.
a. Revenue-reducing Covered Changes: Collection began August 2021:
For each reporting year, a recipient must report the value of covered changes that the recipient
predicts will have the effect of reducing tax revenue in a given reporting year (revenue-reducing
covered changes), similar to the way it would in the ordinary course of its budgeting process. The
value of these covered changes may be reported based on estimated values produced by a
budget model, incorporating reasonable assumptions, that aligns with the recipient government’s
26 For more information on evidence-based tutoring programs, refer to the U.S. Department of Education’s
2021 ED COVID-19 Handbook (Volume 2), which summarizes research on evidence-based tutoring programs
(see the bottom of page 20.
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existing approach for measuring the effects of fiscal policies, and that measures relative to a
current law baseline. The covered changes may also be reported based on actual values using a
statistical methodology to isolate the change in year-over-year revenue attributable to the covered
change(s), relative to the current law baseline prior to the change(s). Estimation approaches
should not use dynamic methodologies that incorporate the projected eff ects of the policies on
macroeconomic growth. In general, and where possible, reported values should be produced by
the agency of the recipient government responsible for estimating the costs and effects of fiscal
policy changes. Recipients must maintain records regarding the identification and predicted
effects of revenue-reducing covered changes. The term “covered change,” and “tax revenue” are
described in the interim final rule, 31 CFR 35.3. For additional information, see 602(c)(2) of the
Social Security Act, the interim final rule, and 31 CFR 35.8.
D. Distributions to NEUs
Each state and territory is asked to provide regular updates on their NEU distribution as well as their
distributions to units of general local government within counties that are not units of general local
government (Non-UGLG). The distribution template generally requests information on whether the
local government has (1) received funding; (2) declined funding and requested a transfer to the
state under Section 603(c)(4) of the Act; or (3) not taken action on its funding or declined funding.
For NEUs, states and territories should be prepared to report on their information, including the
following:
• NEU name
• NEU DUNS or UEI number
• NEU Taxpayer Identification Number (TIN)
• NEU Recipient Number (a unique identification code for each NEU assigned by the State or
territory to the NEU as part of the request for funding)
• NEU contact information (e.g., address, point of contact name, point of contact email
address, and point of contact phone number)
• NEU authorized representative name and email address
• Initial allocation and, if applicable, subsequent allocation to the NEU (before application of
the 75 percent cap)
• Total NEU reference budget (as submitted by the NEU to the State or territory as part of the
request for funding)
• Amount of the initial and, if applicable, subsequent allocation above 75 percent of the NEU’s
reference budget which will be returned to Treasury
• Payment amount(s)
• Payment date(s)
States with “weak” minor civil divisions (i.e., Illinois, Indiana, Kansas, Missouri, Nebraska, North
Dakota, Ohio, and South Dakota) should also list any minor civil divisions that the state deemed
ineligible.
For each eligible NEU that declined funding and requested a transfer to the state under Section
603(c)(4), the state or territory must also attach a form signed by the NEU, as detailed in the
Guidance on Distributions of Funds to Non-Entitlement Units of Local Government.
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Appendix 1: Expenditure Categories
Treasury’s final rule provides greater flexibility and simplicity for recipients to fight the pandemic and
support families and businesses struggling with its impacts, maintain vital services amid revenue
shortfalls, and build a strong, resilient, and equitable recovery. As such, recipients will report on a
broader set of eligible uses and associated Expenditure Categories (“EC”), starting with the April 2022
Project and Expenditure Report. The table below includes the new Expenditure Categories, as well
as a reference to previous Expenditure Categories used for reporting under the interim final rule.
The Expenditure Categories (EC) listed below must be used to categorize each project as noted in
Part 2 above. The term “Expenditure Category” refers to the detailed level (e.g., 1.1 COVID-19
Vaccination). When referred to as a category (e.g., EC 1) it includes all Expenditure Categories within
that level.
*Denotes areas where recipients must identify the amount of the total funds that are allocated to
evidence-based interventions (see Use of Evidence section above for details)
^Denotes areas where recipients must report on whether projects are primarily serving
disproportionately impacted communities (see Project Demographic Distribution section above for
details)
Expenditure Category EC27 Previous
EC28
1: Public Health
COVID-19 Mitigation & Prevention
COVID-19 Vaccination^ 1.1 1.1
COVID-19 Testing^ 1.2 1.2
COVID-19 Contact Tracing^ 1.3 1.3
Prevention in Congregate Settings (Nursing Homes, Prisons/Jails,
Dense Work Sites, Schools, Child care facilities, etc.)*^ 1.4 1.4
Personal Protective Equipment^ 1.5 1.5
Medical Expenses (including Alternative Care Facilities)^ 1.6 1.6
Other COVID-19 Public Health Expenses (including Communications,
Enforcement, Isolation/Quarantine)^ 1.7 1.8
COVID-19 Assistance to Small Businesses^ 1.8 -
COVID 19 Assistance to Non-Profits^ 1.9 -
COVID-19 Aid to Impacted Industries^ 1.10 -
Community Violence Interventions
Community Violence Interventions*^ 1.11 3.16
Behavioral Health
Mental Health Services*^ 1.12 1.10
Substance Use Services*^ 1.13 1.11
Other
Other Public Health Services^ 1.14 1.12
Capital Investments or Physical Plant Changes to Public Facilities that
respond to the COVID-19 public health emergency - 1.7
2: Negative Economic Impacts
Assistance to Households
Household Assistance: Food Programs*^ 2.1 2.1
Household Assistance: Rent, Mortgage, and Utility Aid*^ 2.2 2.2
Household Assistance: Cash Transfers*^ 2.3 2.3
27 Under the final rule to be used starting with April 2022 reports
28 Under the interim final rule to be used in Interim Report and January 2022 Project and Expenditure Report
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Expenditure Category EC27 Previous
EC28
Household Assistance: Internet Access Programs*^ 2.4 2.4
Household Assistance: Paid Sick and Medical Leave^ 2.5 -
Household Assistance: Health Insurance*^ 2.6 -
Household Assistance: Services for Un/Unbanked*^ 2.7 -
Household Assistance: Survivor's Benefits^ 2.8 -
Unemployment Benefits or Cash Assistance to Unemployed Workers*^ 2.9 2.6
Assistance to Unemployed or Underemployed Workers (e.g. job training,
subsidized employment, employment supports or incentives)*^ 2.10 2.7
Healthy Childhood Environments: Child Care*^ 2.11 3.6
Healthy Childhood Environments: Home Visiting*^ 2.12 3.7
Healthy Childhood Environments: Services to Foster Youth or Families
Involved in Child Welfare System*^ 2.13 3.8
Healthy Childhood Environments: Early Learning*^ 2.14 3.1
Long-term Housing Security: Affordable Housing*^ 2.15 3.10
Long-term Housing Security: Services for Unhoused Persons*^ 2.16 3.11
Housing Support: Housing Vouchers and Relocation Assistance for
Disproportionately Impacted Communities*^ 2.17 -
Housing Support: Other Housing Assistance*^ 2.18 3.12
Social Determinants of Health: Community Health Workers or Benefits
Navigators*^ 2.19 3.14
Social Determinants of Health: Lead Remediation*^ 2.20 3.15
Medical Facilities for Disproportionately Impacted Communities^ 2.21 -
Strong Healthy Communities: Neighborhood Features that Promote
Health and Safety^ 2.22 -
Strong Healthy Communities: Demolition and Rehabilitation of
Properties^ 2.23 -
Addressing Educational Disparities: Aid to High-Poverty Districts^ 2.24 3.2
Addressing Educational Disparities: Academic, Social, and Emotional
Services*^ 2.25 3.3
Addressing Educational Disparities: Mental Health Services*^ 2.26 3.4
Addressing Impacts of Lost Instructional Time^ 2.27 -
Contributions to UI Trust Funds^ 2.28 2.8
Assistance to Small Businesses
Loans or Grants to Mitigate Financial Hardship^ 2.29 2.9
Technical Assistance, Counseling, or Business Planning*^ 2.30
Rehabilitation of Commercial Properties or Other Improvements^ 2.31 -
Business Incubators and Start-Up or Expansion Assistance*^ 2.32
Enhanced Support to Microbusinesses*^ 2.33
Assistance to Non-Profits
Assistance to Impacted Nonprofit Organizations (Impacted or
Disproportionately Impacted)^ 2.34 2.10
Aid to Impacted Industries
Aid to Tourism, Travel, or Hospitality^ 2.35 2.11
Aid to Other Impacted Industries^ 2.36 2.12
Other
Economic Impact Assistance: Other*^ 2.37 2.13
Household Assistance: Eviction Prevention*^ - 2.5
Education Assistance: Other*^ - 3.5
Healthy Childhood Environments: Other*^ - 3.9
Social Determinants of Health: Other*^ - 3.13
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Expenditure Category EC27 Previous
EC28
3: Public Health-Negative Economic Impact: Public Sector Capacity
General Provisions
Public Sector Workforce: Payroll and Benefits for Public Health, Public
Safety, or Human Services Workers 3.1 1.9
Public Sector Workforce: Rehiring Public Sector Staff 3.2 2.14
Public Sector Workforce: Other 3.3 -
Public Sector Capacity: Effective Service Delivery 3.4 7.2
Public Sector Capacity: Administrative Needs 3.5 -
4: Premium Pay
Public Sector Employees 4.1 4.1
Private Sector: Grants to Other Employers 4.2 4.2
5: Infrastructure
Water and Sewer
Clean Water: Centralized Wastewater Treatment 5.1 5.1
Clean Water: Centralized Wastewater Collection and Conveyance 5.2 5.2
Clean Water: Decentralized Wastewater 5.3 5.3
Clean Water: Combined Sewer Overflows 5.4 5.4
Clean Water: Other Sewer Infrastructure 5.5 5.5
Clean Water: Stormwater 5.6 5.6
Clean Water: Energy Conservation 5.7 5.7
Clean Water: Water Conservation 5.8 5.8
Clean Water: Nonpoint Source 5.9 5.9
Drinking water: Treatment 5.10 5.10
Drinking water: Transmission & Distribution 5.11 5.11
Drinking water: Lead Remediation, including in Schools and Daycares 5.12 5.12
Drinking water: Source 5.13 5.13
Drinking water: Storage 5.14 5.14
Drinking water: Other water infrastructure 5.15 5.15
Water and Sewer: Private Wells 5.16 -
Water and Sewer: IIJA Bureau of Reclamation Match 5.17 -
Water and Sewer: Other 5.18 -
Broadband
Broadband: “Last Mile” projects 5.19 5.16
Broadband: IIJA Match 5.20 -
Broadband: Other projects 5.21 5.17
6: Revenue Replacement
Provision of Government Services 6.1 6.1
Non-federal Match for Other Federal Programs 6.2 -
7: Administrative
Administrative Expenses 7.1 7.1
Transfers to Other Units of Government 7.2 7.3
Transfers to Non-entitlement Units (States and territories only) - 7.4
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Treasury has prepared the additional guidance below to support recipients in implementing the new
expenditure categories. This table includes only those previous expenditure categories that are
changing under the new structure, aligned with the final rule.
January 2022 Expenditure Categories April 2022 Guidance
1: Public Health
1.7 Capital Investments or Physical Plant Changes
to Public Facilities that respond to the COVID-
19 public health emergency
EC removed, capital expenditures can be
designated in any relevant PH-NEI EC
(e.g., new hospital wing would be tracked
under EC 1.4)
1.8 Other COVID-19 Public Health Expenses
(including Communications, Enforcement,
Isolation/Quarantine)
EC is 1.7
1.9 Payroll Costs for Public Health, Safety, and
Other Public Sector Staff Responding to
COVID-19
EC is 3.1
1.10 Mental Health Services* EC is 1.12
1.11 Substance Use Services* EC is 1.13
1.12 Other Public Health Services EC is 1.14
2: Negative Economic Impacts
2.5 Household Assistance: Eviction Prevention EC is now included as part of 2.2
2.6 Unemployment Benefits or Cash Assistance to
Unemployed Workers*
EC is 2.9
2.7 Job Training Assistance (e.g., Sectoral job-
training, Subsidized Employment, Employment
Supports or Incentives)*^
EC is 2.10
2.8 Contributions to UI Trust Funds EC is 2.28
2.9 Small Business Economic Assistance
(General)*^
If public-health related (e.g., providing
rapid tests for small businesses), EC is
1.8; if related to negative economic
impact eligible use (e.g., grants, technical
assistance, rehabilitation, incubators, or
microbusinesses), EC is 2.29-2.33
2.10 Aid to Nonprofit Organizations* If public-health related (e.g., providing
rapid tests for non-profits), EC is 1.9; if
related to negative economic impact (e.g.,
grants to stabilize non-profit budget), EC
is 2.34
2.11 Aid to Tourism, Travel, or Hospitality EC is 2.35
2.12 Aid to Other Impacted Industries EC is 2.36
2.13 Other Economic Support*^ EC is 2.37, re-named Other Economic
Impact
2.14 Rehiring Public Sector Staff EC is 3.2
3: Services to Disproportionately Impacted Communities
3.1 Education Assistance: Early Learning*^ EC is 2.14
3.2 Education Assistance: Aid to High-Poverty
Districts ^
EC is 2.24
3.3 Education Assistance: Academic Services*^ EC is 2.25, social and emotional services
will now be tracked under this EC
3.4 Education Assistance: Social, Emotional, and
Mental Health Services*^
EC is 2.26, if social and emotional
services, EC is 2.25;
3.5 Education Assistance: Other*^ EC is 2.37, collected under Other
Economic Impact
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January 2022 Expenditure Categories April 2022 Guidance
3.6 Healthy Childhood Environments: Child Care*^ EC is 2.11
3.7 Healthy Childhood Environments: Home
Visiting*^
EC is 2.12
3.8 Healthy Childhood Environments: Services to
Foster Youth or Families Involved in Child
Welfare System*^
EC is 2.13
3.9 Healthy Childhood Environments: Other*^ EC is 2.37, collected under Other
Economic Impact
3.10 Housing Support: Affordable Housing*^ EC is 2.15
3.11 Housing Support: Services for Unhoused
Persons*^
EC is 2.16
3.12 Housing Support: Other Housing Assistance*^ EC is 2.18
3.13 Social Determinants of Health: Other*^ EC is 2.37, collected under Other
Economic Impact
3.14 Social Determinants of Health: Community
Health Workers or Benefits Navigators*^
EC is 2.19
3.15 Social Determinants of Health: Lead
Remediation^
EC is 2.20
3.16 Social Determinants of Health: Community
Violence Interventions*^
EC is 1.11
5: Infrastructure
5.16 Broadband: “Last Mile” projects EC is 5.19
5.17 Broadband: Other projects EC is 5.20
7: Administrative
7.2 Evaluation and Data Analysis EC is 3.4 and has been renamed
Effective Service Delivery
7.3 Transfers to Other Units of Government EC is 7.2
7.4 Transfers to Non-entitlement Units (States and
territories only)
To be separately reported as part of
NEU/Non-UGLG module. Refer to Part 2
Section D.
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Appendix 2: Evidenced-Based Intervention Additional Information
What is evidence-based?
For the purposes of the SLFRF, with the exception of investments in educational services (see
additional information below), evidence-based refers to interventions with strong or moderate
evidence as defined below:
Strong evidence means that the evidence base can support causal conclusions for the specific
program proposed by the applicant with the highest level of confidence. This consists of one or more
well-designed and well-implemented experimental studies conducted on the proposed program with
positive findings on one or more intended outcomes.
Moderate evidence means that there is a reasonably developed evidence base th at can support
causal conclusions. The evidence base consists of one or more quasi-experimental studies with
positive findings on one or more intended outcomes OR two or more non-experimental studies with
positive findings on one or more intended outcomes. Examples of research that meet the standards
include: well-designed and well-implemented quasi-experimental studies that compare outcomes
between the group receiving the intervention and a matched comparison group (i.e., a similar
population that does not receive the intervention).
Preliminary evidence means that the evidence base can support conclusions about the program’s
contribution to observed outcomes. The evidence base consists of at least one non-experimental
study. A study that demonstrates improvement in program beneficiaries over time on one or more
intended outcomes OR an implementation (process evaluation) study used to learn and improve
program operations would constitute preliminary evidence. Examples of research that meet the
standards include: (1) outcome studies that track program beneficiaries through a service pipeline
and measure beneficiaries’ responses at the end of the program; and (2) pre- and post-test research
that determines whether beneficiaries have improved on an intended outcome.
For investments in educational services, "evidence-based", consistent with the American Rescue
Plan Act, has the meaning in section 8101(21) of the Elementary and Secondary Education Act of
1965, as amended (20 U.S.C. 6301 et seq.). Please see page 16 of this Frequently Asked Questions
resource on the Department of Education's Elementary and Secondary School Emergency Relief
Programs and Governor's Emergency Education Relief Programs for more information.
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Appendix 3: Expenditure Categories under the Interim Final Rule
1: Public Health
1.1 COVID-19 Vaccination ^
1.2 COVID-19 Testing ^
1.3 COVID-19 Contact Tracing
1.4 Prevention in Congregate Settings (Nursing Homes, Prisons/Jails, Dense Work Sites,
Schools, etc.)*
1.5 Personal Protective Equipment
1.6 Medical Expenses (including Alternative Care Facilities)
1.7 Capital Investments or Physical Plant Changes to Public Facilities that respond to the
COVID-19 public health emergency
1.8 Other COVID-19 Public Health Expenses (including Communications, Enforcement,
Isolation/Quarantine)
1.9 Payroll Costs for Public Health, Safety, and Other Public Sector Staff Responding to
COVID-19
1.10 Mental Health Services*
1.11 Substance Use Services*
1.12 Other Public Health Services
2: Negative Economic Impacts
2.1 Household Assistance: Food Programs* ^
2.2 Household Assistance: Rent, Mortgage, and Utility Aid* ^
2.3 Household Assistance: Cash Transfers* ^
2.4 Household Assistance: Internet Access Programs* ^
2.5 Household Assistance: Eviction Prevention* ^
2.6 Unemployment Benefits or Cash Assistance to Unemployed Workers*
2.7 Job Training Assistance (e.g., Sectoral job-training, Subsidized Employment,
Employment Supports or Incentives)* ^
2.8 Contributions to UI Trust Funds
2.9 Small Business Economic Assistance (General)* ^
2.10 Aid to Nonprofit Organizations*
2.11 Aid to Tourism, Travel, or Hospitality
2.12 Aid to Other Impacted Industries
2.13 Other Economic Support* ^
2.14 Rehiring Public Sector Staff
3: Services to Disproportionately Impacted Communities
3.1 Education Assistance: Early Learning* ^
3.2 Education Assistance: Aid to High-Poverty Districts ^
3.3 Education Assistance: Academic Services* ^
3.4 Education Assistance: Social, Emotional, and Mental Health Services* ^
3.5 Education Assistance: Other* ^
3.6 Healthy Childhood Environments: Child Care* ^
3.7 Healthy Childhood Environments: Home Visiting* ^
3.8 Healthy Childhood Environments: Services to Foster Youth or Families Involved in
Child Welfare System* ^
3.9 Healthy Childhood Environments: Other* ^
3.10 Housing Support: Affordable Housing* ^
3.11 Housing Support: Services for Unhoused Persons* ^
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3.12 Housing Support: Other Housing Assistance* ^
3.13 Social Determinants of Health: Other* ^
3.14 Social Determinants of Health: Community Health Workers or Benefits Navigators* ^
3.15 Social Determinants of Health: Lead Remediation ^
3.16 Social Determinants of Health: Community Violence Interventions* ^
4: Premium Pay
4.1 Public Sector Employees
4.2 Private Sector: Grants to Other Employers
5: Infrastructure
5.1 Clean Water: Centralized Wastewater Treatment
5.2 Clean Water: Centralized Wastewater Collection and Conveyance
5.3 Clean Water: Decentralized Wastewater
5.4 Clean Water: Combined Sewer Overflows
5.5 Clean Water: Other Sewer Infrastructure
5.6 Clean Water: Stormwater
5.7 Clean Water: Energy Conservation
5.8 Clean Water: Water Conservation
5.9 Clean Water: Nonpoint Source
5.10 Drinking water: Treatment
5.11 Drinking water: Transmission & Distribution
5.12 Drinking water: Transmission & Distribution: Lead Remediation
5.13 Drinking water: Source
5.14 Drinking water: Storage
5.15 Drinking water: Other water infrastructure
5.16 Broadband: “Last Mile” projects
5.17 Broadband: Other projects
6: Revenue Replacement
6.1 Provision of Government Services
7: Administrative
7.1 Administrative Expenses
7.2 Evaluation and Data Analysis
7.3 Transfers to Other Units of Government
7.4 Transfers to Non-entitlement Units (States and territories only)
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Revision Log
Version Date Published Summary of changes
1.0 June 17, 2021 Initial publication
1.1 June 24, 2021 • Pg. 12, removed references to “summary” level with
respect to reporting by Expenditure Categories in
the Interim Report to avoid confusion.
• Pg. 13, revised the coverage period end date for the
Interim Report from June 30, 2021 to July 31, 2021
to align with the IFR.
• Pg. 13, removed references to “summary” level with
respect to reporting by Expenditure Categories in
the Interim Report to avoid confusion.
• Pg. 31, removed references to “summary level” with
respect to Expenditure Categories in Appendix 1 to
avoid confusion.
1.1 September 30, 2021
• Announced the extension in the Project and
Expenditure Report submission date, originally due
on October 31, 2021.
2.0 November 5, 2021 • Updated Subrecipient Monitoring section to clarify
beneficiaries and recipients.
• Updated references to Interim Final Rule comment
period as comment period is closed.
• Updated reporting tiers, thresholds and timelines in
Part 2 Table 2, Reporting Requirements by recipient
type, as well as Part 2 A and Part 2 B.
• Updated reporting periods for Interim Report and
Project and Expenditure reports.
• Added concept of Adopted Budget to Project and
Expenditure Report data fields.
• Noted phase in of Required Programmatic Data in
the Project and Expenditure Report.
• Removed certain data fields from the Ineligible
Activities: Tax Offset Provision under the Recovery
Plan.
• Separated reporting of NEU Distributions (for States
and territories) from the Interim Report and Project
and Expenditure Reports as information will be
provided on an ongoing basis.
2.1 November 15, 2021 • Updated pages 9 and 11 to note that civil rights
certification is not applicable to Tribal Governments.
3.0 February 28, 2022 • Updated to incorporate reporting updates under the
final rule
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Coronavirus State & Local
Fiscal Recovery Funds:
Overview of the Final Rule
U.S. DEPARTMENT OF THE TREASURY
January 2022
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
The Overview of the Final Rule provides a summary of major provisions of the final
rule for informational purposes and is intended as a brief, simplified user guide to the
final rule provisions.
The descriptions provided in this document summarize key provisions of the final rule
but are non-exhaustive, do not describe all terms and conditions associated with the use
of SLFRF, and do not describe all requirements that may apply to this funding. Any SLFRF
funds received are also subject to the terms and conditions of the agreement entered
into by Treasury and the respective jurisdiction, which incorporate the provisions of the
final rule and the guidance that implements this program.
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Contents
Introduction .................................................................................................................................................. 4
Overview of the Program .............................................................................................................................. 6
Replacing Lost Public Sector Revenue .......................................................................................................... 9
Responding to Public Health and Economic Impacts of COVID-19 ............................................................. 12
Responding to the Public Health Emergency .......................................................................................... 14
Responding to Negative Economic Impacts ............................................................................................ 16
Assistance to Households ................................................................................................................... 17
Assistance to Small Businesses ........................................................................................................... 21
Assistance to Nonprofits ..................................................................................................................... 23
Aid to Impacted Industries .................................................................................................................. 24
Public Sector Capacity ............................................................................................................................. 26
Public Safety, Public Health, and Human Services Staff ..................................................................... 26
Government Employment and Rehiring Public Sector Staff ............................................................... 27
Effective Service Delivery .................................................................................................................... 28
Capital Expenditures ............................................................................................................................... 30
Framework for Eligible Uses Beyond those Enumerated ....................................................................... 32
Premium Pay ............................................................................................................................................... 35
Water & Sewer Infrastructure .................................................................................................................... 37
Broadband Infrastructure ........................................................................................................................... 39
Restrictions on Use ..................................................................................................................................... 41
Program Administration ............................................................................................................................. 43
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Introduction
The Coronavirus State and Local Fiscal Recovery Funds (SLFRF), a part of the American Rescue Plan,
delivers $350 billion to state, local, and Tribal governments across the country to support their response
to and recovery from the COVID-19 public health emergency. The program ensures that governments
have the resources needed to:
• Fight the pandemic and support families and businesses struggling with its public health and
economic impacts,
• Maintain vital public services, even amid declines in revenue, and
• Build a strong, resilient, and equitable recovery by making investments that support long-term
growth and opportunity.
EARLY PROGRAM IMPLEMENTATION
In May 2021, Treasury published the Interim final rule (IFR) describing eligible and ineligible uses of
funds (as well as other program provisions), sought feedback from the public on these program rules,
and began to distribute funds. The IFR went immediately into effect in May, and since then,
governments have used SLFRF funds to meet their immediate pandemic response needs and begin
building a strong and equitable recovery, such as through providing vaccine incentives, development of
affordable housing, and construction of infrastructure to deliver safe and reliable water.
As governments began to deploy this funding in their communities, Treasury carefully considered the
feedback provided through its public comment process and other forums. Treasury received over 1,500
comments, participated in hundreds of meetings, and received correspondence from a wide range of
governments and other stakeholders.
KEY CHANGES AND CLARIFICATIONS IN THE FINAL RULE
The final rule delivers broader flexibility and greater simplicity in the program, responsive to feedback in
the comment process. Among other clarifications and changes, the final rule provides the features
below.
Replacing Lost Public Sector Revenue
The final rule offers a standard allowance for revenue loss of up to $10 million, allowing recipients to
select between a standard amount of revenue loss or complete a full revenue loss calculation.
Recipients that select the standard allowance may use that amount – in many cases their full award – for
government services, with streamlined reporting requirements.
Public Health and Economic Impacts
In addition to programs and services, the final rule clarifies that recipients can use funds for capital
expenditures that support an eligible COVID-19 public health or economic response. For example,
recipients may build certain affordable housing, childcare facilities, schools, hospitals, and other projects
consistent with final rule requirements.
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
In addition, the final rule provides an expanded set of households and communities that are presumed
to be “impacted” and “disproportionately impacted” by the pandemic, thereby allowing recipients to
provide responses to a broad set of households and entities without requiring additional analysis.
Further, the final rule provides a broader set of uses available for these communities as part of COVID-
19 public health and economic response, including making affordable housing, childcare, early learning,
and services to address learning loss during the pandemic eligible in all impacted communities and
making certain community development and neighborhood revitalization activities eligible for
disproportionately impacted communities.
Further, the final rule allows for a broader set of uses to restore and support government employment,
including hiring above a recipient’s pre-pandemic baseline, providing funds to employees that
experienced pay cuts or furloughs, avoiding layoffs, and providing retention incentives.
Premium Pay
The final rule delivers more streamlined options to provide premium pay, by broadening the share of
eligible workers who can receive premium pay without a written justification while maintaining a focus
on lower-income and frontline workers performing essential work.
Water, Sewer & Broadband Infrastructure
The final rule significantly broadens eligible broadband infrastructure investments to address challenges
with broadband access, affordability, and reliability, and adds additional eligible water and sewer
infrastructure investments, including a broader range of lead remediation and stormwater management
projects.
FINAL RULE EFFECTIVE DATE
The final rule takes effect on April 1, 2022. Until that time, the interim final rule remains in effect; funds
used consistently with the IFR while it is in effect are in compliance with the SLFRF program.
However, recipients can choose to take advantage of the final rule’s flexibilities and simplifications now,
even ahead of the effective date. Treasury will not take action to enforce the interim final rule to the
extent that a use of funds is consistent with the terms of the final rule, regardless of when the SLFRF
funds were used. Recipients may consult the Statement Regarding Compliance with the Coronavirus
State and Local Fiscal Recovery Funds Interim Final Rule and Final Rule, which can be found on Treasury’s
website, for more information on compliance with the interim final rule and the final rule.
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Overview of the Program
The Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program provides substantial flexibility
for each jurisdiction to meet local needs within the four separate eligible use categories. This Overview
of the Final Rule addresses the four eligible use categories ordered from the broadest and most flexible
to the most specific.
Recipients may use SLFRF funds to:
• Replace lost public sector revenue, using this funding to provide government services up to the
amount of revenue loss due to the pandemic.
• Recipients may determine their revenue loss by choosing between two options:
• A standard allowance of up to $10 million in aggregate, not to exceed their
award amount, during the program;
• Calculating their jurisdiction’s specific revenue loss each year using Treasury’s
formula, which compares actual revenue to a counterfactual trend.
• Recipients may use funds up to the amount of revenue loss for government services;
generally, services traditionally provided by recipient governments are government
services, unless Treasury has stated otherwise.
• Support the COVID-19 public health and economic response by addressing COVID-19 and its
impact on public health as well as addressing economic harms to households, small businesses,
nonprofits, impacted industries, and the public sector.
• Recipients can use funds for programs, services, or capital expenditures that respond to
the public health and negative economic impacts of the pandemic.
• To provide simple and clear eligible uses of funds, Treasury provides a list of
enumerated uses that recipients can provide to households, populations, or classes (i.e.,
groups) that experienced pandemic impacts.
• Public health eligible uses include COVID-19 mitigation and prevention, medical
expenses, behavioral healthcare, and preventing and responding to violence.
• Eligible uses to respond to negative economic impacts are organized by the type of
beneficiary: assistance to households, small businesses, and nonprofits.
• Each category includes assistance for “impacted” and “disproportionately
impacted” classes: impacted classes experienced the general, broad-based
impacts of the pandemic, while disproportionately impacted classes faced
meaningfully more severe impacts, often due to preexisting disparities.
• To simplify administration, the final rule presumes that some populations and
groups were impacted or disproportionately impacted and are eligible for
responsive services.
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
• Eligible uses for assistance to impacted households include aid for re-
employment, job training, food, rent, mortgages, utilities, affordable housing
development, childcare, early education, addressing learning loss, and many
more uses.
• Eligible uses for assistance to impacted small businesses or nonprofits include
loans or grants to mitigate financial hardship, technical assistance for small
businesses, and many more uses.
• Recipients can also provide assistance to impacted industries like travel, tourism, and
hospitality that faced substantial pandemic impacts, or address impacts to the public
sector, for example by re-hiring public sector workers cut during the crisis.
• Recipients providing funds for enumerated uses to populations and groups that
Treasury has presumed eligible are clearly operating consistently with the final rule.
Recipients can also identify (1) other populations or groups, beyond those presumed
eligible, that experienced pandemic impacts or disproportionate impacts and (2) other
programs, services, or capital expenditures, beyond those enumerated, to respond to
those impacts.
• Provide premium pay for eligible workers performing essential work, offering additional
support to those who have and will bear the greatest health risks because of their service in
critical sectors.
• Recipients may provide premium pay to eligible workers – generally those working in-
person in key economic sectors – who are below a wage threshold or non-exempt from
the Fair Labor Standards Act overtime provisions, or if the recipient submits justification
that the premium pay is responsive to workers performing essential work.
• Invest in water, sewer, and broadband infrastructure, making necessary investments to
improve access to clean drinking water, to support vital wastewater and stormwater
infrastructure, and to expand affordable access to broadband internet.
• Recipients may fund a broad range of water and sewer projects, including those eligible
under the EPA’s Clean Water State Revolving Fund, EPA’s Drinking Water State
Revolving Fund, and certain additional projects, including a wide set of lead
remediation, stormwater infrastructure, and aid for private wells and septic units.
• Recipients may fund high-speed broadband infrastructure in areas of need that the
recipient identifies, such as areas without access to adequate speeds, affordable
options, or where connections are inconsistent or unreliable; completed projects must
participate in a low-income subsidy program.
While recipients have considerable flexibility to use funds to address the diverse needs of their
communities, some restrictions on use apply across all eligible use categories. These include:
• For states and territories: No offsets of a reduction in net tax revenue resulting from a change
in state or territory law.
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Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
• For all recipients except for Tribal governments: No extraordinary contributions to a pension
fund for the purpose of reducing an accrued, unfunded liability.
• For all recipients: No payments for debt service and replenishments of rainy day funds; no
satisfaction of settlements and judgments; no uses that contravene or violate the American
Rescue Plan Act, Uniform Guidance conflicts of interest requirements, and other federal, state,
and local laws and regulations.
Under the SLFRF program, funds must be used for costs incurred on or after March 3, 2021. Further,
funds must be obligated by December 31, 2024, and expended by December 31, 2026. This time period,
during which recipients can expend SLFRF funds, is the “period of performance.”
In addition to SLFRF, the American Rescue Plan includes other sources of funding for state and local
governments, including the Coronavirus Capital Projects Fund to fund critical capital investments
including broadband infrastructure; the Homeowner Assistance Fund to provide relief for our country’s
most vulnerable homeowners; the Emergency Rental Assistance Program to assist households that are
unable to pay rent or utilities; and the State Small Business Credit Initiative to fund small business credit
expansion initiatives. Eligible recipients are encouraged to visit the Treasury website for more
information.
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Replacing Lost Public Sector Revenue
The Coronavirus State and Local Fiscal Recovery Funds provide needed fiscal relief for recipients that
have experienced revenue loss due to the onset of the COVID-19 public health emergency. Specifically,
SLFRF funding may be used to pay for “government services” in an amount equal to the revenue loss
experienced by the recipient due to the COVID-19 public health emergency.
Government services generally include any service traditionally provided by a government, including
construction of roads and other infrastructure, provision of public safety and other services, and health
and educational services. Funds spent under government services are subject to streamlined reporting
and compliance requirements.
In order to use funds under government services, recipients should first determine revenue loss. They
may, then, spend up to that amount on general government services.
DETERMINING REVENUE LOSS
Recipients have two options for how to determine their amount of revenue loss. Recipients must choose
one of the two options and cannot switch between these approaches after an election is made.
1. Recipients may elect a “standard allowance” of $10 million to spend on government services
through the period of performance.
Under this option, which is newly offered in the final rule Treasury presumes that up to $10
million in revenue has been lost due to the public health emergency and recipients are
permitted to use that amount (not to exceed the award amount) to fund “government services.”
The standard allowance provides an estimate of revenue loss that is based on an extensive
analysis of average revenue loss across states and localities, and offers a simple, convenient way
to determine revenue loss, particularly for SLFRF’s smallest recipients.
All recipients may elect to use this standard allowance instead of calculating lost revenue using
the formula below, including those with total allocations of $10 million or less. Electing the
standard allowance does not increase or decrease a recipient’s total allocation.
2. Recipients may calculate their actual revenue loss according to the formula articulated in the
final rule.
Under this option, recipients calculate revenue loss at four distinct points in time, either at the
end of each calendar year (e.g., December 31 for years 2020, 2021, 2022, and 2023) or the end
of each fiscal year of the recipient. Under the flexibility provided in the final rule, recipients can
choose whether to use calendar or fiscal year dates but must be consistent throughout the
period of performance. Treasury has also provided several adjustments to the definition of
general revenue in the final rule.
To calculate revenue loss at each of these dates, recipients must follow a four-step process:
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Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
a. Calculate revenues collected in the most recent full fiscal year prior to the public health
emergency (i.e., last full fiscal year before January 27, 2020), called the base year
revenue.
b. Estimate counterfactual revenue, which is equal to the following formula, where n is the
number of months elapsed since the end of the base year to the calculation date:
𝑎𝑎𝑟𝑑 𝑦𝑑𝑎𝑟 𝑟𝑑𝑟𝑑𝑚𝑟𝑑 × (1 +𝑔𝑟𝑚𝑟𝑟ℎ 𝑎𝑑𝑗𝑟𝑟𝑟𝑚𝑑𝑚𝑟)
𝑛
12
The growth adjustment is the greater of either a standard growth rate—5.2 percent—or
the recipient’s average annual revenue growth in the last full three fiscal years prior to
the COVID-19 public health emergency.
c. Identify actual revenue, which equals revenues collected over the twelve months
immediately preceding the calculation date.
Under the final rule, recipients must adjust actual revenue totals for the effect of tax
cuts and tax increases that are adopted after the date of adoption of the final rule
(January 6, 2022). Specifically, the estimated fiscal impact of tax cuts and tax increases
adopted after January 6, 2022, must be added or subtracted to the calculation of actual
revenue for purposes of calculation dates that occur on or after April 1, 2022.
Recipients may subtract from their calculation of actual revenue the effect of tax
increases enacted prior to the adoption of the final rule. Note that recipients that elect
to remove the effect of tax increases enacted before the adoption of the final rule must
also remove the effect of tax decreases enacted before the adoption of the final rule,
such that they are accurately removing the effect of tax policy changes on revenue.
d. Revenue loss for the calculation date is equal to counterfactual revenue minus actual
revenue (adjusted for tax changes) for the twelve-month period. If actual revenue
exceeds counterfactual revenue, the loss is set to zero for that twelve-month period.
Revenue loss for the period of performance is the sum of the revenue loss on for each
calculation date.
The supplementary information in the final rule provides an example of this calculation, which
recipients may find helpful, in the Revenue Loss section.
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
SPENDING ON GOVERNMENT SERVICES
Recipients can use SLFRF funds on government services up to the revenue loss amount, whether that be
the standard allowance amount or the amount calculated using the above approach. Government
services generally include any service traditionally provided by a government, unless Treasury has
stated otherwise. Here are some common examples, although this list is not exhaustive:
✓ Construction of schools and hospitals
✓ Road building and maintenance, and
other infrastructure
✓ Health services
✓ General government administration,
staff, and administrative facilities
✓ Environmental remediation
✓ Provision of police, fire, and other public
safety services (including purchase of
fire trucks and police vehicles)
Government services is the most flexible eligible use category under the SLFRF program, and funds are
subject to streamlined reporting and compliance requirements. Recipients should be mindful that
certain restrictions, which are detailed further in the Restrictions on Use section and apply to all uses of
funds, apply to government services as well.
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Responding to Public Health and Economic Impacts of COVID-19
The Coronavirus State and Local Fiscal Recovery Funds provide resources for governments to meet the
public health and economic needs of those impacted by the pandemic in their communities, as well as
address longstanding health and economic disparities, which amplified the impact of the pandemic in
disproportionately impacted communities, resulting in more severe pandemic impacts.
The eligible use category to respond to public health and negative economic impacts is organized
around the types of assistance a recipient may provide and includes several sub-categories:
• public health,
• assistance to households,
• assistance to small businesses,
• assistance to nonprofits,
• aid to impacted industries, and
• public sector capacity.
In general, to identify eligible uses of funds in this category, recipients should (1) identify a COVID-19
public health or economic impact on an individual or class (i.e., a group) and (2) design a program that
responds to that impact. Responses should be related and reasonably proportional to the harm
identified and reasonably designed to benefit those impacted.
To provide simple, clear eligible uses of funds that meet this standard, Treasury provides a non-
exhaustive list of enumerated uses that respond to pandemic impacts. Treasury also presumes that
some populations experienced pandemic impacts and are eligible for responsive services. In other
words, recipients providing enumerated uses of funds to populations presumed eligible are clearly
operating consistently with the final rule.1
Recipients also have broad flexibility to (1) identify and respond to other pandemic impacts and (2)
serve other populations that experienced pandemic impacts, beyond the enumerated uses and
presumed eligible populations. Recipients can also identify groups or “classes” of beneficiaries that
experienced pandemic impacts and provide services to those classes.
1 However, please note that use of funds for enumerated uses may not be grossly disproportionate to the harm. Further,
recipients should consult the Capital Expenditures section for more information about pursuing a capital expenditure; please
note that enumerated capital expenditures are not presumed to be reasonably proportional responses to an identified harm
except as provided in the Capital Expenditures section.
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Step 1. Identify COVID-19 public health or
economic impact
2. Design a response that addresses or
responds to the impact
Analysis • Can identify impact to a specific
household, business or nonprofit or
to a class of households, businesses,
or nonprofits (i.e., group)
• Can also identify disproportionate
impacts, or more severe impacts, to
a specific beneficiary or to a class
• Types of responses can include a
program, service, or capital
expenditure
• Response should be related and
reasonably proportional to the harm
• Response should also be reasonably
designed to benefit impacted
individual or class
Simplifying
Presumptions • Final Rule presumes certain
populations and classes are impacted
and disproportionately impacted
• Final Rule provides non-exhaustive
list of enumerated eligible uses that
respond to pandemic impacts and
disproportionate impacts
To assess eligibility of uses of funds, recipients should first determine the sub-category where their use
of funds may fit (e.g., public health, assistance to households, assistance to small businesses), based on
the entity that experienced the health or economic impact.2 Then, recipients should refer to the relevant
section for more details on each sub-category.
While the same overall eligibility standard applies to all uses of funds to respond to the public health
and negative economic impacts of the pandemic, each sub-category has specific nuances on its
application. In addition:
• Recipients interested in using funds for capital expenditures (i.e., investments in property,
facilities, or equipment) should review the Capital Expenditures section in addition to the
eligible use sub-category.
• Recipients interested in other uses of funds, beyond the enumerated uses, should refer to the
section on “Framework for Eligible Uses Beyond Those Enumerated.”
2 For example, a recipient interested in providing aid to unemployed individuals is addressing a negative economic impact
experienced by a household and should refer to the section on assistance to households. Recipients should also be aware of the
difference between “beneficiaries” and “sub-recipients.” Beneficiaries are households, small businesses, or nonprofits that can
receive assistance based on impacts of the pandemic that they experienced. On the other hand, sub-recipients are
organizations that carry out eligible uses on behalf of a government, often through grants or contracts. Sub-recipients do not
need to have experienced a negative economic impact of the pandemic; rather, they are providing services to beneficiaries that
experienced an impact.
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
RESPONDING TO THE PUBLIC HEALTH EMERGENCY
While the country has made tremendous progress in the fight against COVID-19, including a historic
vaccination campaign, the disease still poses a grave threat to Americans’ health and the economy.
Providing state, local, and Tribal governments the resources needed to fight the COVID-19 pandemic is a
core goal of the Coronavirus State and Local Fiscal Recovery Funds, as well as addressing the other ways
that the pandemic has impacted public health. Treasury has identified several public health impacts of
the pandemic and enumerated uses of funds to respond to impacted populations.
• COVID-19 mitigation and prevention. The pandemic has broadly impacted Americans and recipients
can provide services to prevent and mitigate COVID-19 to the general public or to small businesses,
nonprofits, and impacted industries in general. Enumerated eligible uses include:
✓ Vaccination programs, including vaccine
incentives and vaccine sites
✓ Testing programs, equipment and sites
✓ Monitoring, contact tracing & public
health surveillance (e.g., monitoring for
variants)
✓ Public communication efforts
✓ Public health data systems
✓ COVID-19 prevention and treatment
equipment, such as ventilators and
ambulances
✓ Medical and PPE/protective supplies
✓ Support for isolation or quarantine
✓ Ventilation system installation and
improvement
✓ Technical assistance on mitigation of
COVID-19 threats to public health and
safety
✓ Transportation to reach vaccination or
testing sites, or other prevention and
mitigation services for vulnerable
populations
✓ Support for prevention, mitigation, or
other services in congregate living
facilities, public facilities, and schools
✓ Support for prevention and mitigation
strategies in small businesses, nonprofits,
and impacted industries
✓ Medical facilities generally dedicated to
COVID-19 treatment and mitigation (e.g.,
ICUs, emergency rooms)
✓ Temporary medical facilities and other
measures to increase COVID-19 treatment
capacity
✓ Emergency operations centers &
emergency response equipment (e.g.,
emergency response radio systems)
✓ Public telemedicine capabilities for COVID-
19 related treatment
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
• Medical expenses. Funds may be used for expenses to households, medical providers, or others that
incurred medical costs due to the pandemic, including:
✓ Unreimbursed expenses for medical care
for COVID-19 testing or treatment, such
as uncompensated care costs for
medical providers or out-of-pocket costs
for individuals
✓ Paid family and medical leave for public
employees to enable compliance with
COVID-19 public health precautions
✓ Emergency medical response expenses
✓ Treatment of long-term symptoms or effects
of COVID-19
• Behavioral health care, such as mental health treatment, substance use treatment, and other
behavioral health services. Treasury recognizes that the pandemic has broadly impacted Americans’
behavioral health and recipients can provide these services to the general public to respond.
Enumerated eligible uses include:
✓ Prevention, outpatient treatment,
inpatient treatment, crisis care,
diversion programs, outreach to
individuals not yet engaged in
treatment, harm reduction & long-term
recovery support
✓ Enhanced behavioral health services in
schools
✓ Services for pregnant women or infants
born with neonatal abstinence
syndrome
✓ Support for equitable access to reduce
disparities in access to high-quality
treatment
✓ Peer support groups, costs for residence in
supportive housing or recovery housing, and
the 988 National Suicide Prevention Lifeline
or other hotline services
✓ Expansion of access to evidence-based
services for opioid use disorder prevention,
treatment, harm reduction, and recovery
✓ Behavioral health facilities & equipment
• Preventing and responding to violence. Recognizing that violence – and especially gun violence –
has increased in some communities due to the pandemic, recipients may use funds to respond in
these communities through:
✓ Referrals to trauma recovery services for
victims of crime
✓ Community violence intervention
programs, including:
• Evidence-based practices like
focused deterrence, with
wraparound services such as
behavioral therapy, trauma
recovery, job training, education,
housing and relocation services, and
financial assistance
✓ In communities experiencing increased
gun violence due to the pandemic:
• Law enforcement officers focused
on advancing community policing
• Enforcement efforts to reduce gun
violence, including prosecution
• Technology & equipment to support
law enforcement response
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U.S. DEPARTMENT OF THE TREASURY
Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
RESPONDING TO NEGATIVE ECONOMIC IMPACTS
The pandemic caused severe economic damage and, while the economy is on track to a strong recovery,
much work remains to continue building a robust, resilient, and equitable economy in the wake of the
crisis and to ensure that the benefits of this recovery reach all Americans. While the pandemic impacted
millions of American households and businesses, some of its most severe impacts fell on low-income
and underserved communities, where pre-existing disparities amplified the impact of the pandemic and
where the most work remains to reach a full recovery.
The final rule recognizes that the pandemic caused broad-based impacts that affected many
communities, households, and small businesses across the country; for example, many workers faced
unemployment and many small businesses saw declines in revenue. The final rule describes these as
“impacted" households, communities, small businesses, and nonprofits.
At the same time, the pandemic caused disproportionate impacts, or more severe impacts, in certain
communities. For example, low-income and underserved communities have faced more severe health
and economic outcomes like higher rates of COVID-19 mortality and unemployment, often because pre-
existing disparities exacerbated the impact of the pandemic. The final rule describes these as
“disproportionately impacted” households, communities, small businesses, and nonprofits.
To simplify administration of the program, the final rule presumes that certain populations were
“impacted” and “disproportionately impacted” by the pandemic; these populations are presumed to be
eligible for services that respond to the impact they experienced. The final rule also enumerates a non-
exhaustive list of eligible uses that are recognized as responsive to the impacts or disproportionate
impacts of COVID-19. Recipients providing enumerated uses to populations presumed eligible are clearly
operating consistently with the final rule.
As discussed further in the section Framework for Eligible Uses Beyond Those Enumerated, recipients
can also identify other pandemic impacts, impacted or disproportionately impacted populations or
classes, and responses.
However, note that the final rule maintains that general infrastructure projects, including roads, streets,
and surface transportation infrastructure, would generally not be eligible under this eligible use
category, unless the project responded to a specific pandemic public health need or a specific negative
economic impact. Similarly, general economic development or workforce development – activities that
do not respond to negative economic impacts of the pandemic but rather seek to more generally
enhance the jurisdiction’s business climate – would generally not be eligible under this eligible use
category.
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Assistance to Households
Impacted Households and Communities
Treasury presumes the following households and communities are impacted by the pandemic:
✓ Low- or-moderate income households or
communities
✓ Households that experienced
unemployment
✓ Households that experienced increased
food or housing insecurity
✓ Households that qualify for the Children’s
Health Insurance Program, Childcare
Subsidies through the Child Care
Development Fund (CCDF) Program, or
Medicaid
✓ When providing affordable housing programs:
households that qualify for the National Housing
Trust Fund and Home Investment Partnerships
Program
✓ When providing services to address lost
instructional time in K-12 schools: any student
that lost access to in-person instruction for a
significant period of time
Low- or moderate-income households and communities are those with (i) income at or below 300
percent of the Federal Poverty Guidelines for the size of the household based on the most recently
published poverty guidelines or (ii) income at or below 65 percent of the area median income for the
county and size of household based on the most recently published data. For the vast majority of
communities, the Federal Poverty Guidelines are higher than the area’s median income and using the
Federal Poverty Guidelines would result in more households and communities being presumed eligible.
Treasury has provided an easy-to-use spreadsheet with Federal Poverty Guidelines and area median
income levels on its website.
Recipients can measure income for a specific household or the median income for the community,
depending on whether the response they plan to provide serves specific households or the general
community. The income thresholds vary by household size; recipients should generally use income
thresholds for the appropriate household size but can use a default household size of three when easier
for administration or when measuring income for a general community.
The income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $65,880
per year.3 In other words, recipients can always presume that a household earning below this level, or a
community with median income below this level, is impacted by the pandemic and eligible for services
to respond. Additionally, by following the steps detailed in the section Framework for Eligible Uses
Beyond Those Enumerated, recipients may designate additional households as impacted or
disproportionately impacted beyond these presumptions, and may also pursue projects not listed below
in response to these impacts consistent with Treasury’s standards.
3 For recipients in Alaska, the income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $82,350
per year. For recipients in Hawaii, the income limit for 300 percent of the Federal Poverty Guidelines for a household of three is
$75,780 per year.
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Treasury recognizes the enumerated projects below, which have been expanded under the final rule, as
eligible to respond to impacts of the pandemic on households and communities:
✓ Food assistance (e.g., child nutrition
programs, including school meals) & food
banks
✓ Emergency housing assistance: rental
assistance, mortgage assistance, utility
assistance, assistance paying delinquent
property taxes, counseling and legal aid to
prevent eviction and homelessness &
emergency programs or services for homeless
individuals, including temporary residences
for people experiencing homelessness
✓ Health insurance coverage expansion
✓ Benefits for surviving family members of
individuals who have died from COVID-19
✓ Assistance to individuals who want and are
available for work, including job training,
public jobs programs and fairs, support for
childcare and transportation to and from a
jobsite or interview, incentives for newly-
employed workers, subsidized employment,
grants to hire underserved workers,
assistance to unemployed individuals to start
small businesses & development of job and
workforce training centers
✓ Financial services for the unbanked and
underbanked
✓ Burials, home repair & home weatherization
✓ Programs, devices & equipment for internet
access and digital literacy, including subsidies
for costs of access
✓ Cash assistance
✓ Paid sick, medical, and family leave programs
✓ Assistance in accessing and applying for
public benefits or services
✓ Childcare and early learning services, home
visiting programs, services for child welfare-
involved families and foster youth & childcare
facilities
✓ Assistance to address the impact of learning
loss for K-12 students (e.g., high-quality
tutoring, differentiated instruction)
✓ Programs or services to support long-term
housing security: including development of
affordable housing and permanent
supportive housing
✓ Certain contributions to an Unemployment
Insurance Trust Fund4
4 Recipients may only use SLFRF funds for contributions to unemployment insurance trust funds and repayment of the principal
amount due on advances received under Title XII of the Social Security Act up to an amount equal to (i) the difference between
the balance in the recipient’s unemployment insurance trust fund as of January 27, 2020 and the balance of such account as of
May 17, 2021, plus (ii) the principal amount outstanding as of May 17, 2021 on any advances received under Title XII of the
Social Security Act between January 27, 2020 and May 17, 2021. Further, recipients may use SLFRF funds for the payment of
any interest due on such Title XII advances. Additionally, a recipient that deposits SLFRF funds into its unemployment insurance
trust fund to fully restore the pre-pandemic balance may not draw down that balance and deposit more SLFRF funds, back up
to the pre-pandemic balance. Recipients that deposit SLFRF funds into an unemployment insurance trust fund, or use SLFRF
funds to repay principal on Title XII advances, may not take action to reduce benefits available to unemployed workers by
changing the computation method governing regular unemployment compensation in a way that results in a reduction of
average weekly benefit amounts or the number of weeks of benefits payable (i.e., maximum benefit entitlement).
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Disproportionately Impacted Households and Communities
Treasury presumes the following households and communities are disproportionately impacted by the
pandemic:
✓ Low -income households and communities
✓ Households residing in Qualified Census
Tracts
✓ Households that qualify for certain federal
5benefits
✓ Households receiving services provided by
Tribal governments
✓ Households residing in the U.S. territories or
receiving services from these governments
Low-income households and communities are those with (i) income at or below 185 percent of the
Federal Poverty Guidelines for the size of its household based on the most recently published poverty
guidelines or (ii) income at or below 40 percent of area median income for its county and size of
household based on the most recently published data. For the vast majority of communities, the Federal
Poverty Guidelines level is higher than the area median income level and using this level would result in
more households and communities being presumed eligible. Treasury has provided an easy-to-use
spreadsheet with Federal Poverty Guidelines and area median income levels on its website.
Recipients can measure income for a specific household or the median income for the community,
depending on whether the service they plan to provide serves specific households or the general
community. The income thresholds vary by household size; recipients should generally use income
thresholds for the appropriate household size but can use a default household size of three when easier
for administration or when measuring income for a general community.
The income limit for 185 percent of the Federal Poverty Guidelines for a household of three is $40,626
per year.6 In other words, recipients can always presume that a household earning below this level, or a
community with median income below this level, is disproportionately impacted by the pandemic and
eligible for services to respond.
5 These programs are Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program (SNAP),
Free- and Reduced-Price Lunch (NSLP) and/or School Breakfast (SBP) programs, Medicare Part D Low-Income Subsidies,
Supplemental Security Income (SSI), Head Start and/or Early Head Start, Special Supplemental Nutrition Program for Women,
Infants, and Children (WIC), Section 8 Vouchers, Low-Income Home Energy Assistance Program (LIHEAP), and Pell Grants. For
services to address educational disparities, Treasury will recognize Title I eligible schools as disproportionately impacted and
responsive services that support the school generally or support the whole school as eligible.
6 For recipients in Alaska, the income limit for 185 percent of the Federal Poverty Guidelines for a household of three is $50,783
per year. For recipients in Hawaii, the income limit for 185 percent of the Federal Poverty Guidelines for a household of three is
$46,731 per year
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Treasury recognizes the enumerated projects below, which have been expanded under the final rule, as
eligible to respond to disproportionate impacts of the pandemic on households and communities:
✓ Pay for community health workers to help
households access health & social services
✓ Remediation of lead paint or other lead
hazards
✓ Primary care clinics, hospitals, integration of
health services into other settings, and other
investments in medical equipment & facilities
designed to address health disparities
✓ Housing vouchers & assistance relocating to
neighborhoods with higher economic
opportunity
✓ Investments in neighborhoods to promote
improved health outcomes
✓ Improvements to vacant and abandoned
properties, including rehabilitation or
maintenance, renovation, removal and
remediation of environmental contaminants,
demolition or deconstruction, greening/vacant lot
cleanup & conversion to affordable housing7
✓ Services to address educational disparities,
including assistance to high-poverty school
districts & educational and evidence-based
services to address student academic, social,
emotional, and mental health needs
✓ Schools and other educational equipment &
facilities
✓ Responses available to respond to impacts of the
pandemic on households and communities
(including those listed on page 18)
7 Please see the final rule for further details and conditions applicable to this eligible use. This includes Treasury’s presumption
that demolition of vacant or abandoned residential properties that results in a net reduction in occupiable housing units for
low- and moderate-income individuals in an area where the availability of such housing is lower than the need for such housing
is ineligible for support with SLFRF funds.
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Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Assistance to Small Businesses
Small businesses have faced widespread challenges due to the pandemic, including periods of
shutdown, declines in revenue, or increased costs. The final rule provides many tools for recipients to
respond to the impacts of the pandemic on small businesses, or disproportionate impacts on businesses
where pre-existing disparities like lack of access to capital compounded the pandemic’s effects.
Small businesses eligible for assistance are those that experienced negative economic impacts or
disproportionate impacts of the pandemic and meet the definition of “small business,” specifically:
1. Have no more than 500 employees, or if applicable, the size standard in number of employees
established by the Administrator of the Small Business Administration for the industry in which
the business concern or organization operates, and
2. Are a small business concern as defined in section 3 of the Small Business Act8 (which includes,
among other requirements, that the business is independently owned and operated and is not
dominant in its field of operation).
Impacted Small Businesses
Recipients can identify small businesses impacted by the pandemic, and measures to respond, in many
ways; for example, recipients could consider:
✓ Decreased revenue or gross receipts
✓ Financial insecurity
✓ Increased costs
✓ Capacity to weather financial hardship
✓ Challenges covering payroll, rent or
mortgage, and other operating costs
Assistance to small businesses that experienced negative economic impacts includes the following
enumerated uses:
✓ Loans or grants to mitigate financial
hardship, such as by supporting payroll
and benefits, costs to retain employees,
and mortgage, rent, utility, and other
operating costs
✓ Technical assistance, counseling, or other
services to support business planning
Disproportionately Impacted Small Businesses
Treasury presumes that the following small businesses are disproportionately impacted by the
pandemic:
8 15 U.S.C. 632.
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✓ Small businesses operating in Qualified
Census Tracts
✓ Small businesses operated by Tribal
governments or on Tribal lands
✓ Small businesses operating in the U.S.
territories
Assistance to disproportionately impacted small businesses includes the following enumerated uses,
which have been expanded under the final rule:
✓ Rehabilitation of commercial properties,
storefront improvements & façade
improvements
✓ Technical assistance, business incubators &
grants for start-up or expansion costs for
small businesses
✓ Support for microbusinesses, including
financial, childcare, and transportation costs
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U.S. Department of the Treasury
Assistance to Nonprofits
Nonprofits have faced significant challenges due to the pandemic’s increased demand for services and
changing operational needs, as well as declines in revenue sources such as donations and fees.
Nonprofits eligible for assistance are those that experienced negative economic impacts or
disproportionate impacts of the pandemic and meet the definition of “nonprofit”—specifically those
that are 501(c)(3) or 501(c)(19) tax-exempt organizations.
Impacted Nonprofits
Recipients can identify nonprofits impacted by the pandemic, and measures to respond, in many ways;
for example, recipients could consider:
✓ Decreased revenue (e.g., from donations
and fees)
✓ Financial insecurity
✓ Increased costs (e.g., uncompensated
increases in service need)
✓ Capacity to weather financial hardship
✓ Challenges covering payroll, rent or
mortgage, and other operating costs
Assistance to nonprofits that experienced negative economic impacts includes the following
enumerated uses:
✓ Loans or grants to mitigate financial
hardship
✓ Technical or in-kind assistance or other
services that mitigate negative economic
impacts of the pandemic
Disproportionately Impacted Nonprofits
Treasury presumes that the following nonprofits are disproportionately impacted by the pandemic:
✓ Nonprofits operating in Qualified Census
Tracts
✓ Nonprofits operated by Tribal
governments or on Tribal lands
✓ Nonprofits operating in the U.S. territories
Recipients may identify appropriate responses that are related and reasonably proportional to
addressing these disproportionate impacts.
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U.S. Department of the Treasury
Aid to Impacted Industries
Recipients may use SLFRF funding to provide aid to industries impacted by the COVID-19 pandemic.
Recipients should first designate an impacted industry and then provide aid to address the impacted
industry’s negative economic impact.
This sub-category of eligible uses does not separately identify disproportionate impacts and
corresponding responsive services.
1. Designating an impacted industry. There are two main ways an industry can be designated as
“impacted.”
1. If the industry is in the travel, tourism, or hospitality sectors (including Tribal development
districts), the industry is impacted.
2. If the industry is outside the travel, tourism, or hospitality sectors, the industry is impacted
if:
a. The industry experienced at least 8 percent employment loss from pre-pandemic
levels,9 or
b. The industry is experiencing comparable or worse economic impacts as the national
tourism, travel, and hospitality industries as of the date of the final rule, based on
the totality of economic indicators or qualitative data (if quantitative data is
unavailable), and if the impacts were generally due to the COVID-19 public health
emergency.
Recipients have flexibility to define industries broadly or narrowly, but Treasury encourages
recipients to define narrow and discrete industries eligible for aid. State and territory recipients
also have flexibility to define the industries with greater geographic precision; for example, a
state may identify a particular industry in a certain region of a state as impacted.
2. Providing eligible aid to the impacted industry. Aid may only be provided to support
businesses, attractions, and Tribal development districts operating prior to the pandemic and
affected by required closures and other efforts to contain the pandemic. Further, aid should be
generally broadly available to all businesses within the impacted industry to avoid potential
conflicts of interest, and Treasury encourages aid to be first used for operational expenses, such
as payroll, before being used on other types of costs.
9 Specifically, a recipient should compare the percent change in the number of employees of the recipient’s identified industry
and the national Leisure & Hospitality sector in the three months before the pandemic’s most severe impacts began (a straight
three-month average of seasonally-adjusted employment data from December 2019, January 2020, and February 2020) with
the latest data as of the final rule (a straight three-month average of seasonally-adjusted employment data from September
2021, October 2021, and November 2021). For parity and simplicity, smaller recipients without employment data that measure
industries in their specific jurisdiction may use data available for a broader unit of government for this calculation (e.g., a
county may use data from the state in which it is located; a city may use data for the county, if available, or state in which it is
located) solely for purposes of determining whether a particular industry is an impacted industry.
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Treasury recognizes the enumerated projects below as eligible responses to impacted
industries.
✓ Aid to mitigate financial hardship, such
as supporting payroll costs, lost pay and
benefits for returning employees,
support of operations and maintenance
of existing equipment and facilities
✓ Technical assistance, counseling, or
other services to support business
planning
✓ COVID-19 mitigation and infection
prevention measures (see section Public
Health)
As with all eligible uses, recipients may pursue a project not listed above by undergoing the steps
outlined in the section Framework for Eligible Uses Beyond Those Enumerated.
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Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
PUBLIC SECTOR CAPACITY
Recipients may use SLFRF funding to restore and bolster public sector capacity, which supports
government’s ability to deliver critical COVID-19 services. There are three main categories of eligible
uses to bolster public sector capacity and workforce: Public Safety, Public Health, and Human Services
Staff; Government Employment and Rehiring Public Sector Staff; and Effective Service Delivery.
Public Safety, Public Health, and Human Services Staff
SLFRF funding may be used for payroll and covered benefits for public safety, public health, health care,
human services and similar employees of a recipient government, for the portion of the employee’s
time spent responding to COVID-19. Recipients should follow the steps below.
1. Identify eligible public safety, public health, and human services staff. Public safety staff include:
✓ Police officers (including state police
officers)
✓ Sheriffs and deputy sheriffs
✓ Firefighters
✓ Emergency medical responders
✓ Correctional and detention officers
✓ Dispatchers and supervisor personnel
that directly support public safety staff
Public health staff include:
✓ Employees involved in providing medical
and other physical or mental health
services to patients and supervisory
personnel, including medical staff
assigned to schools, prisons, and other
such institutions
✓ Laboratory technicians, medical
examiners, morgue staff, and other
support services essential for patient
care
✓ Employees of public health
departments directly engaged in
public health matters and related
supervisory personnel
Human services staff include:
✓ Employees providing or administering
social services and public benefits
✓ Child welfare services employees
✓ Child, elder, or family care employees
2. Assess portion of time spent on COVID-19 response for eligible staff.
Recipients can use a variety of methods to assess the share of an employees’ time spent responding
to COVID-19, including using reasonable estimates—such as estimating the share of time based on
discussions with staff and applying that share to all employees in that position.
For administrative convenience, recipients can consider public health and safety employees entirely
devoted to responding to COVID-19 (and their payroll and benefits fully covered by SLFRF) if the
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employee, or his or her operating unit or division, is “primarily dedicated” to responding to COVID-
19. Primarily dedicated means that more than half of the employee, unit, or division’s time is
dedicated to responding to COVID-19.
Recipients must periodically reassess their determination and maintain records to support their
assessment, although recipients do not need to track staff hours.
3. Use SLFRF funding for payroll and covered benefits for the portion of eligible staff time spent on
COVID-19 response. SLFRF funding may be used for payroll and covered benefits for the portion of
the employees’ time spent on COVID-19 response, as calculated above, through the period of
performance.
Government Employment and Rehiring Public Sector Staff
Under the increased flexibility of the final rule, SLFRF funding may be used to support a broader set of
uses to restore and support public sector employment. Eligible uses include hiring up to a pre-pandemic
baseline that is adjusted for historic underinvestment in the public sector, providing additional funds for
employees who experienced pay cuts or were furloughed, avoiding layoffs, providing worker retention
incentives, and paying for ancillary administrative costs related to hiring, support, and retention.
• Restoring pre-pandemic employment. Recipients have two options to restore pre-pandemic
employment, depending on the recipient’s needs.
• If the recipient simply wants to hire back employees for pre-pandemic positions: Recipients
may use SLFRF funds to hire employees for the same positions that existed on January 27,
2020 but that were unfilled or eliminated as of March 3, 2021. Recipients may use SLFRF
funds to cover payroll and covered benefits for such positions through the period of
performance.
• If the recipient wants to hire above the pre-pandemic baseline and/or would like to have
flexibility in positions: Recipients may use SLFRF funds to pay for payroll and covered
benefits associated with the recipient increasing its number of budgeted FTEs up to 7.5
percent above its pre-pandemic baseline. Specifically, recipients should undergo the
following steps:
a. Identify the recipient’s budgeted FTE level on January 27, 2020. This includes all
budgeted positions, filled and unfilled. This is called the pre-pandemic baseline.
b. Multiply the pre-pandemic baseline by 1.075. This is called the adjusted pre-
pandemic baseline.
c. Identify the recipient’s budgeted FTE level on March 3, 2021, which is the beginning
of the period of performance for SLFRF funds. Recipients may, but are not required
to, exclude the number of FTEs dedicated to responding to the COVID-19 public
health emergency. This is called the actual number of FTEs.
d. Subtract the actual number of FTEs from the adjusted pre-pandemic baseline to
calculate the number of FTEs that can be covered by SLFRF funds. Recipients do not
have to hire for the same roles that existed pre-pandemic.
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Recipients may use SLFRF funds to cover payroll and covered benefits through the period of
performance; these employees must have begun their employment on or after March 3,
2021. Recipients may only use SLFRF funds for additional FTEs hired over the March 3, 2021
level (i.e., the actual number of FTEs).
• Supporting and retaining public sector workers. Recipients can also use funds in other ways
that support the public sector workforce.10 These include:
o Providing additional funding for employees who experienced pay reductions or were
furloughed since the onset of the pandemic, up to the difference in the employee’s pay,
taking into account unemployment benefits received.
o Maintaining current compensation levels to prevent layoffs. SLFRF funds may be used
to maintain current compensation levels, with adjustments for inflation, in order to
prevent layoffs that would otherwise be necessary.
o Providing worker retention incentives, including reasonable increases in
compensation to persuade employees to remain with the employer as compared to
other employment options. Retention incentives must be entirely additive to an
employee’s regular compensation, narrowly tailored to need, and should not exceed
incentives traditionally offered by the recipient or compensation that alternative
employers may offer to compete for the employees. Treasury presumes that retention
incentives that are less than 25 percent of the rate of base pay for an individual
employee or 10 percent for a group or category of employees are reasonably
proportional to the need to retain employees, as long as other requirements are met.
• Covering administrative costs associated with administering the hiring, support, and retention
programs above.
Effective Service Delivery
SLFRF funding may be used to improve the efficacy of public health and economic programs through
tools like program evaluation, data, and outreach, as well as to address administrative needs caused or
exacerbated by the pandemic. Eligible uses include:
• Supporting program evaluation, data, and outreach through:
10 Recipients should be able to substantiate that these uses of funds are substantially due to the public health emergency or its
negative economic impacts (e.g., fiscal pressures on state and local budgets) and respond to its impacts. See the final rule for
details on these uses.
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✓ Program evaluation and evidence
resources
✓ Data analysis resources to gather,
assess, share, and use data
✓ Technology infrastructure to improve
access to and the user experience of
government IT systems, as well as
technology improvements to increase
public access and delivery of
government programs and services
✓ Community outreach and engagement
activities
✓ Capacity building resources to support
using data and evidence, including
hiring staff, consultants, or technical
assistance support
• Addressing administrative needs, including:
✓ Administrative costs for programs
responding to the public health
emergency and its economic impacts,
including non-SLFRF and non-federally
funded programs
✓ Address administrative needs caused
or exacerbated by the pandemic,
including addressing backlogs caused
by shutdowns, increased repair or
maintenance needs, and technology
infrastructure to adapt government
operations to the pandemic (e.g.,
video-conferencing software, data and
case management systems)
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CAPITAL EXPENDITURES
As described above, the final rule clarifies that recipients may use funds for programs, services, and
capital expenditures that respond to the public health and negative economic impacts of the pandemic.
Any use of funds in this category for a capital expenditure must comply with the capital expenditure
requirements, in addition to other standards for uses of funds.
Capital expenditures are subject to the same eligibility standard as other eligible uses to respond to the
pandemic’s public health and economic impacts; specifically, they must be related and reasonably
proportional to the pandemic impact identified and reasonably designed to benefit the impacted
population or class.
For ease of administration, the final rule identifies enumerated types of capital expenditures that
Treasury has identified as responding to the pandemic’s impacts; these are listed in the applicable sub-
category of eligible uses (e.g., public health, assistance to households, etc.). Recipients may also identify
other responsive capital expenditures. Similar to other eligible uses in the SLFRF program, no pre-
approval is required for capital expenditures.
To guide recipients’ analysis of whether a capital expenditure meets the eligibility standard, recipients
(with the exception of Tribal governments) must complete and meet the requirements of a written
justification for capital expenditures equal to or greater than $1 million. For large-scale capital
expenditures, which have high costs and may require an extended length of time to complete, as well as
most capital expenditures for non-enumerated uses of funds, Treasury requires recipients to submit
their written justification as part of regular reporting. Specifically:
If a project has
total capital
expenditures
of
and the use is enumerated by Treasury
as eligible, then
and the use is beyond those
enumerated by Treasury as eligible,
then
Less than $1
million
No Written Justification required No Written Justification required
Greater than or
equal to $1
million, but
less than $10
million
Written Justification required but
recipients are not required to submit as
part of regular reporting to Treasury Written Justification required and
recipients must submit as part of regular
reporting to Treasury
$10 million or
more
Written Justification required and
recipients must submit as part of regular
reporting to Treasury
A Written Justification includes:
• Description of the harm or need to be addressed. Recipients should provide a description of the
specific harm or need to be addressed and why the harm was exacerbated or caused by the
public health emergency. Recipients may provide quantitative information on the extent and the
type of harm, such as the number of individuals or entities affected.
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• Explanation of why a capital expenditure is appropriate. For example, recipients should include
an explanation of why existing equipment and facilities, or policy changes or additional funding
to pertinent programs or services, would be inadequate.
• Comparison of proposed capital project against at least two alternative capital expenditures and
demonstration of why the proposed capital expenditure is superior. Recipients should consider
the effectiveness of the capital expenditure in addressing the harm identified and the expected
total cost (including pre-development costs) against at least two alternative capital
expenditures.
Where relevant, recipients should consider the alternatives of improving existing capital assets already
owned or leasing other capital assets.
Treasury presumes that the following capital projects are generally ineligible:
Construction of new correctional
facilities as a response to an increase in
rate of crime
Construction of new congregate
facilities to decrease spread of COVID-19
in the facility
Construction of convention centers,
stadiums, or other large capital projects
intended for general economic
development or to aid impacted
industries
In undertaking capital expenditures, Treasury encourages recipients to adhere to strong labor standards,
including project labor agreements and community benefits agreements that offer wages at or above
the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in
their procurements employers with high labor standards and to prioritize employers without recent
violations of federal and state labor and employment laws.
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FRAMEWORK FOR ELIGIBLE USES BEYOND THOSE ENUMERATED
As described above, recipients have broad flexibility to identify and respond to other pandemic impacts
and serve other populations that experienced pandemic impacts, beyond the enumerated uses and
presumed eligible populations. Recipients should undergo the following steps to decide whether their
project is eligible:
Step 1. Identify COVID-19 public health or
economic impact
2. Design a response that addresses or
responds to the impact
Analysis • Can identify impact to a specific
household, business or nonprofit or to
a class of households, businesses or
nonprofits (i.e., group)
• Can also identify disproportionate
impacts, or more severe impacts, to a
specific beneficiary or to a class
• Types of responses can include a
program, service, or capital
expenditure
• Response should be related and
reasonably proportional to the harm
• Response should also be reasonably
designed to benefit impacted
individual or class
1. Identify a COVID-19 public health or negative economic impact on an individual or a class.
Recipients should identify an individual or class that is “impacted” or “disproportionately
impacted” by the COVID-19 public health emergency or its negative economic impacts as well as
the specific impact itself.
• “Impacted” entities are those impacted by the disease itself or the harmful
consequences of the economic disruptions resulting from or exacerbated by the COVID-
19 public health emergency. For example, an individual who lost their job or a small
business that saw lower revenue during a period of closure would both have
experienced impacts of the pandemic.
• “Disproportionately impacted” entities are those that experienced disproportionate
public health or economic outcomes from the pandemic; Treasury recognizes that pre-
existing disparities, in many cases, amplified the impacts of the pandemic, causing more
severe impacts in underserved communities. For example, a household living in a
neighborhood with limited access to medical care and healthy foods may have faced
health disparities before the pandemic, like a higher rate of chronic health conditions,
that contributed to more severe health outcomes during the COVID-19 pandemic.
The recipient may choose to identify these impacts at either the individual level or at a class
level. If the recipient is identifying impacts at the individual level, they should retain
documentation supporting the impact the individual experienced (e.g., documentation of lost
revenues from a small business). Such documentation can be streamlined in many cases (e.g.,
self-attestation that a household requires food assistance).
Recipients also have broad flexibility to identify a “class” – or a group of households, small
businesses, or nonprofits – that experienced an impact. In these cases, the recipients should
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first identify the class and the impact that it faced. Then, recipients only need to document that
the individuals served fall within that class; recipients do not need to document a specific impact
to each individual served. For example, a recipient could identify that restaurants in the
downtown area faced substantial declines in revenue due to decreased foot traffic from
workers; the recipient could develop a program to respond to the impact on that class and only
needs to document that the businesses being served are restaurants in the downtown area.
Recipients should keep the following considerations in mind when designating a class:
• There should be a relationship between the definition of the class and the proposed
response. Larger and less-specific classes are less likely to have experienced similar
harms, which may make it more difficult to design a response that appropriately
responds to those harms.
• Classes may be determined on a population basis or on a geographic basis, and the
response should be appropriately matched. For example, a response might be designed
to provide childcare to single parents, regardless of which neighborhood they live in, or
a response might provide a park to improve the health of a disproportionately impacted
neighborhood.
• Recipients may designate classes that experienced disproportionate impact, by
assessing the impacts of the pandemic and finding that some populations experienced
meaningfully more severe impacts than the general public. To determine these
disproportionate impacts, recipients:
o May designate classes based on academic research or government research
publications (such as the citations provided in the supplementary information in
the final rule), through analysis of their own data, or through analysis of other
existing data sources.
o May also consider qualitative research and sources to augment their analysis, or
when quantitative data is not readily available. Such sources might include
resident interviews or feedback from relevant state and local agencies, such as
public health departments or social services departments.
o Should consider the quality of the research, data, and applicability of analysis to
their determination in all cases.
• Some of the enumerated uses may also be appropriate responses to the impacts
experienced by other classes of beneficiaries. It is permissible for recipients to provide
these services to other classes, so long as the recipient determines that the response is
also appropriate for those groups.
• Recipients may designate a class based on income level, including at levels higher than
the final rule definition of "low- and moderate-income." For example, a recipient may
identify that households in their community with incomes above the final rule threshold
for low-income nevertheless experienced disproportionate impacts from the pandemic
and provide responsive services.
2. Design a response that addresses or responds to the impact. Programs, services, and other
interventions must be reasonably designed to benefit the individual or class that experienced
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the impact. They must also be related and reasonably proportional to the extent and type of
impact experienced. For example, uses that bear no relation or are grossly disproportionate to
the type or extent of the impact would not be eligible.
“Reasonably proportional” refers to the scale of the response compared to the scale of the
harm, as well as the targeting of the response to beneficiaries compared to the amount of harm
they experienced; for example, it may not be reasonably proportional for a cash assistance
program to provide a very small amount of aid to a group that experienced severe harm and a
much larger amount to a group that experienced relatively little harm. Recipients should
consider relevant factors about the harm identified and the response to evaluate whether the
response is reasonably proportional. For example, recipients may consider the size of the
population impacted and the severity, type, and duration of the impact. Recipients may also
consider the efficacy, cost, cost-effectiveness, and time to delivery of the response.
For disproportionately impacted communities, recipients may design interventions that address
broader pre-existing disparities that contributed to more severe health and economic outcomes
during the pandemic, such as disproportionate gaps in access to health care or pre-existing
disparities in educational outcomes that have been exacerbated by the pandemic.
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Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Premium Pay
The Coronavirus State and Local Fiscal Recovery Funds may be used to provide premium pay to eligible
workers performing essential work during the pandemic. Premium pay may be awarded to eligible
workers up to $13 per hour. Premium pay must be in addition to wages or remuneration (i.e.,
compensation) the eligible worker otherwise receives. Premium pay may not exceed $25,000 for any
single worker during the program.
Recipients should undergo the following steps to provide premium pay to eligible workers.
1. Identify an “eligible” worker. Eligible workers include workers “needed to maintain continuity
of operations of essential critical infrastructure sectors.” These sectors and occupations are
eligible:
✓ Health care
✓ Emergency response
✓ Sanitation, disinfection & cleaning
✓ Maintenance
✓ Grocery stores, restaurants, food
production, and food delivery
✓ Pharmacy
✓ Biomedical research
✓ Behavioral health
✓ Medical testing and diagnostics
✓ Home and community-based health care
or assistance with activities of daily living
✓ Family or child care
✓ Social services
✓ Public health
✓ Mortuary
✓ Critical clinical research, development,
and testing necessary for COVID-19
response
✓ State, local, or Tribal government
workforce
✓ Workers providing vital services to
Tribes
✓ Educational, school nutrition, and other
work required to operate a school
facility
✓ Laundry
✓ Elections
✓ Solid waste or hazardous materials
management, response, and cleanup
✓ Work requiring physical interaction with
patients
✓ Dental care
✓ Transportation and warehousing
✓ Hotel and commercial lodging facilities
that are used for COVID-19 mitigation
and containment
Beyond this list, the chief executive (or equivalent) of a recipient government may designate
additional non-public sectors as critical so long as doing so is necessary to protecting the health
and wellbeing of the residents of such jurisdictions.
2. Verify that the eligible worker performs “essential work,” meaning work that:
• Is not performed while teleworking from a residence; and
• Involves either:
a. regular, in-person interactions with patients, the public, or coworkers of the
individual that is performing the work; or
b. regular physical handling of items that were handled by, or are to be handled by,
patients, the public, or coworkers of the individual that is performing the work.
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3. Confirm that the premium pay “responds to” workers performing essential work during the
COVID-19 public health emergency. Under the final rule, which broadened the share of eligible
workers who can receive premium pay without a written justification, recipients may meet this
requirement in one of three ways:
• Eligible worker receiving premium pay is earning (with the premium included) at or below
150 percent of their residing state or county’s average annual wage for all occupations, as
defined by the Bureau of Labor Statistics’ Occupational Employment and Wage Statistics,
whichever is higher, on an annual basis; or
• Eligible worker receiving premium pay is not exempt from the Fair Labor Standards Act
overtime provisions; or
• If a worker does not meet either of the above requirements, the recipient must submit
written justification to Treasury detailing how the premium pay is otherwise responsive to
workers performing essential work during the public health emergency. This may include a
description of the essential worker’s duties, health, or financial risks faced due to COVID-19,
and why the recipient determined that the premium pay was responsive. Treasury
anticipates that recipients will easily be able to satisfy the justification requirement for
front-line workers, like nurses and hospital staff.
Premium pay may be awarded in installments or lump sums (e.g., monthly, quarterly, etc.) and may be
awarded to hourly, part-time, or salaried or non-hourly workers. Premium pay must be paid in addition
to wages already received and may be paid retrospectively. A recipient may not use SLFRF to merely
reimburse itself for premium pay or hazard pay already received by the worker, and premium pay may
not be paid to volunteers.
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Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Water & Sewer Infrastructure
The Coronavirus State and Local Fiscal Recovery Funds may be used to make necessary investments in
water and sewer infrastructure. State, local, and Tribal governments have a tremendous need to
address the consequences of deferred maintenance in drinking water systems and removal,
management, and treatment of sewage and stormwater, along with additional resiliency measures
needed to adapt to climate change.
Recipients may undertake the eligible projects below:
PROJECTS ELIGIBLE UNDER EPA’S CLEAN WATER STATE REVOLVING FUND (CWSRF)
Eligible projects under the CWSRF, and the final rule, include:
✓ Construction of publicly owned
treatment works
✓ Projects pursuant to implementation
of a nonpoint source pollution
management program established
under the Clean Water Act (CWA)
✓ Decentralized wastewater treatment
systems that treat municipal
wastewater or domestic sewage
✓ Management and treatment of
stormwater or subsurface drainage
water
✓ Water conservation, efficiency, or
reuse measures
✓ Development and implementation of a
conservation and management plan
under the CWA
✓ Watershed projects meeting the
criteria set forth in the CWA
✓ Energy consumption reduction for
publicly owned treatment works
✓ Reuse or recycling of wastewater,
stormwater, or subsurface drainage
water
✓ Security of publicly owned treatment
works
Treasury encourages recipients to review the EPA handbook for the CWSRF for a full list of eligibilities.
PROJECTS ELIGIBLE UNDER EPA’S DRINKING WATER STATE REVOLVING FUND (DWSRF)
Eligible drinking water projects under the DWSRF, and the final rule, include:
✓ Facilities to improve drinking water
quality
✓ Transmission and distribution,
including improvements of water
pressure or prevention of
contamination in infrastructure and
lead service line replacements
✓ New sources to replace contaminated
drinking water or increase drought
resilience, including aquifer storage
and recovery system for water storage
✓ Green infrastructure, including green
roofs, rainwater harvesting collection,
permeable pavement
✓ Storage of drinking water, such as to
prevent contaminants or equalize
water demands
✓ Purchase of water systems and
interconnection of systems
✓ New community water systems
Treasury encourages recipients to review the EPA handbook for the DWSRF for a full list of eligibilities.
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ADDITIONAL ELIGIBLE PROJECTS
With broadened eligibility under the final rule, SLFRF funds may be used to fund additional types of
projects— such as additional stormwater infrastructure, residential wells, lead remediation, and certain
rehabilitations of dams and reservoirs — beyond the CWSRF and DWSRF, if they are found to be
“necessary” according to the definition provided in the final rule and outlined below.
✓ Culvert repair, resizing, and removal,
replacement of storm sewers, and
additional types of stormwater
infrastructure
✓ Infrastructure to improve access to
safe drinking water for individual
served by residential wells, including
testing initiatives, and
treatment/remediation strategies that
address contamination
✓ Dam and reservoir rehabilitation if
primary purpose of dam or reservoir is
for drinking water supply and project
is necessary for provision of drinking
water
✓ Broad set of lead remediation projects
eligible under EPA grant programs
authorized by the Water
Infrastructure Improvements for the
Nation (WIIN) Act, such as lead
testing, installation of corrosion
control treatment, lead service line
replacement, as well as water quality
testing, compliance monitoring, and
remediation activities, including
replacement of internal plumbing and
faucets and fixtures in schools and
childcare facilities
A “necessary” investment in infrastructure must be:
(1) responsive to an identified need to achieve or maintain an adequate minimum level of service,
which may include a reasonable projection of increased need, whether due to population
growth or otherwise,
(2) a cost-effective means for meeting that need, taking into account available alternatives, and
(3) for investments in infrastructure that supply drinking water in order to meet projected
population growth, projected to be sustainable over its estimated useful life.
Please note that DWSRF and CWSRF-eligible projects are generally presumed to be necessary
investments. Additional eligible projects generally must be responsive to an identified need to achieve
or maintain an adequate minimum level of service. Recipients are only required to assess cost-
effectiveness of projects for the creation of new drinking water systems, dam and reservoir
rehabilitation projects, or projects for the extension of drinking water service to meet population
growth needs. Recipients should review the supplementary information to the final rule for more details
on requirements applicable to each type of investment.
APPLICABLE STANDARDS & REQUIREMENTS
Treasury encourages recipients to adhere to strong labor standards, including project labor agreements
and community benefits agreements that offer wages at or above the prevailing rate and include local
hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with
high labor standards and to prioritize employers without recent violations of federal and state labor and
employment laws.
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Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Broadband Infrastructure
The Coronavirus State and Local Fiscal Recovery Funds may be used to make necessary investments in
broadband infrastructure, which has been shown to be critical for work, education, healthcare, and civic
participation during the public health emergency. The final rule broadens the set of eligible broadband
infrastructure investments that recipients may undertake.
Recipients may pursue investments in broadband infrastructure meeting technical standards detailed
below, as well as an expanded set of cybersecurity investments.
BROADBAND INFRASTRUCTURE INVESTMENTS
Recipients should adhere to the following requirements when designing a broadband infrastructure
project:
1. Identify an eligible area for investment. Recipients are encouraged to prioritize projects that
are designed to serve locations without access to reliable wireline 100/20 Mbps broadband
service (meaning service that reliably provides 100 Mbps download speed and 20 Mbps upload
speed through a wireline connection), but are broadly able to invest in projects designed to
provide service to locations with an identified need for additional broadband investment.
Recipients have broad flexibility to define need in their community. Examples of need could
include:
✓ Lack of access to a reliable high-speed
broadband connection
✓ Lack of affordable broadband
✓ Lack of reliable service
If recipients are considering deploying broadband to locations where there are existing and
enforceable federal or state funding commitments for reliable service of at least 100/20 Mbps,
recipients must ensure that SLFRF funds are designed to address an identified need for
additional broadband investment that is not met by existing federal or state funding
commitments. Recipients must also ensure that SLFRF funds will not be used for costs that will
be reimbursed by the other federal or state funding streams.
2. Design project to meet high-speed technical standards. Recipients are required to design
projects to, upon completion, reliably meet or exceed symmetrical 100 Mbps download and
upload speeds. In cases where it is not practicable, because of the excessive cost of the project
or geography or topography of the area to be served by the project, eligible projects may be
designed to reliably meet or exceed 100/20 Mbps and be scalable to a minimum of symmetrical
100 Mbps download and upload speeds.
Treasury encourages recipients to prioritize investments in fiber-optic infrastructure wherever
feasible and to focus on projects that will achieve last-mile connections. Further, Treasury
encourages recipients to prioritize support for broadband networks owned, operated by, or
affiliated with local governments, nonprofits, and co-operatives.
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3. Require enrollment in a low-income subsidy program. Recipients must require the service
provider for a broadband project that provides service to households to either:
✓ Participate in the FCC’s Affordable
Connectivity Program (ACP)
✓ Provide access to a broad-based
affordability program to low-income
consumers that provides benefits
commensurate to ACP
Treasury encourages broadband services to also include at least one low-cost option offered
without data usage caps at speeds sufficient for a household with multiple users to
simultaneously telework and engage in remote learning. Recipients are also encouraged to
consult with the community on affordability needs.
CYBERSECURITY INVESTMENTS
SLFRF may be used for modernization of cybersecurity for existing and new broadband infrastructure,
regardless of their speed delivery standards. This includes modernization of hardware and software.
APPLICABLE STANDARDS & REQUIREMENTS
Treasury encourages recipients to adhere to strong labor standards, including project labor agreements
and community benefits agreements that offer wages at or above the prevailing rate and include local
hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with
high labor standards and to prioritize employers without recent violations of federal and state labor and
employment laws.
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Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Restrictions on Use
While recipients have considerable flexibility to use Coronavirus State and Local Fiscal Recovery Funds to
address the diverse needs of their communities, some restrictions on use of funds apply.
OFFSET A REDUCTION IN NET TAX REVENUE
• States and territories may not use this funding to directly or indirectly offset a reduction in net
tax revenue resulting from a change in law, regulation, or administrative interpretation
beginning on March 3, 2021, through the last day of the fiscal year in which the funds
provided have been spent. If a state or territory cuts taxes during this period, it must
demonstrate how it paid for the tax cuts from sources other than SLFRF, such as by enacting
policies to raise other sources of revenue, by cutting spending, or through higher revenue due to
economic growth. If the funds provided have been used to offset tax cuts, the amount used for
this purpose must be repaid to the Treasury.
DEPOSITS INTO PENSION FUNDS
• No recipients except Tribal governments may use this funding to make a deposit to a pension
fund. Treasury defines a “deposit” as an extraordinary contribution to a pension fund for the
purpose of reducing an accrued, unfunded liability. While pension deposits are prohibited,
recipients may use funds for routine payroll contributions connected to an eligible use of funds
(e.g., for public health and safety staff). Examples of extraordinary payments include ones that:
Reduce a liability incurred prior to the
start of the COVID-19 public health
emergency and occur outside the
recipient's regular timing for making the
payment
Occur at the regular time for pension
contributions but is larger than a regular
payment would have been
ADDITIONAL RESTRICTIONS AND REQUIREMENTS
Additional restrictions and requirements that apply across all eligible use categories include:
• No debt service or replenishing financial reserves. Since SLFRF funds are intended to be used
prospectively, recipients may not use SLFRF funds for debt service or replenishing financial
reserves (e.g., rainy day funds).
• No satisfaction of settlements and judgments. Satisfaction of any obligation arising under or
pursuant to a settlement agreement, judgment, consent decree, or judicially confirmed debt
restructuring in a judicial, administrative, or regulatory proceeding is itself not an eligible use.
However, if a settlement requires the recipient to provide services or incur other costs that are
an eligible use of SLFRF funds, SLFRF may be used for those costs.
• Additional general restrictions. SLFRF funds may not be used for a project that conflicts with or
contravenes the purpose of the American Rescue Plan Act statute (e.g., uses of funds that
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undermine COVID-19 mitigation practices in line with CDC guidance and recommendations) and
may not be used in violation of the Award Terms and Conditions or conflict of interest
requirements under the Uniform Guidance. Other applicable laws and regulations, outside of
SLFRF program requirements, may also apply (e.g., laws around procurement, contracting,
conflicts-of-interest, environmental standards, or civil rights).
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Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule
U.S. Department of the Treasury
Program Administration
The Coronavirus State and Local Fiscal Recovery Funds final rule details a number of administrative
processes and requirements, including on distribution of funds, timeline for use of funds, transfer of
funds, treatment of loans, use of funds to meet non-federal match or cost-share requirements,
administrative expenses, reporting on use of funds, and remediation and recoupment of funds used for
ineligible purposes. This section provides a summary for the most frequently asked questions.
TIMELINE FOR USE OF FUNDS
Under the SLFRF, funds must be used for costs incurred on or after March 3, 2021. Further, costs must
be obligated by December 31, 2024, and expended by December 31, 2026.
TRANSFERS
Recipients may undertake projects on their own or through subrecipients, which carry out eligible uses
on behalf of a recipient, including pooling funds with other recipients or blending and braiding SLFRF
funds with other sources of funds. Localities may also transfer their funds to the state through section
603(c)(4), which will decrease the locality’s award and increase the state award amounts.
LOANS
Recipients may generally use SLFRF funds to provide loans for uses that are otherwise eligible, although
there are special rules about how recipients should track program income depending on the length of
the loan. Recipients should consult the final rule if they seek to utilize these provisions.
NON-FEDERAL MATCH OR COST-SHARE REQUIREMENTS
Funds available under the “revenue loss” eligible use category (sections 602(c)(1)(C) and 603(c)(1)(C) of
the Social Security Act) generally may be used to meet the non-federal cost-share or matching
requirements of other federal programs. However, note that SLFRF funds may not be used as the non-
federal share for purposes of a state’s Medicaid and CHIP programs because the Office of Management
and Budget has approved a waiver as requested by the Centers for Medicare & Medicaid Services
pursuant to 2 CFR 200.102 of the Uniform Guidance and related regulations.
SLFRF funds beyond those that are available under the revenue loss eligible use category may not be
used to meet the non-federal match or cost-share requirements of other federal programs, other than
as specifically provided for by statute. As an example, the Infrastructure Investment and Jobs Act
provides that SLFRF funds may be used to meet the non-federal match requirements of authorized
Bureau of Reclamation projects and certain broadband deployment projects. Recipients should consult
the final rule for further details if they seek to utilize SLFRF funds as a match for these projects.
ADMINISTRATIVE EXPENSES
SLFRF funds may be used for direct and indirect administrative expenses involved in administering the
program. For details on permissible direct and indirect administrative costs, recipients should refer to
Treasury’s Compliance and Reporting Guidance. Costs incurred for the same purpose in like
circumstances must be treated consistently as either direct or indirect costs.
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REPORTING, COMPLIANCE & RECOUPMENT
Recipients are required to comply with Treasury’s Compliance and Reporting Guidance, which includes
submitting mandatory periodic reports to Treasury.
Funds used in violation of the final rule are subject to remediation and recoupment. As outlined in the
final rule, Treasury may identify funds used in violation through reporting or other sources. Recipients
will be provided with an initial written notice of recoupment with an opportunity to submit a request for
reconsideration before Treasury provides a final notice of recoupment. If the recipient receives an initial
notice of recoupment and does not submit a request for reconsideration, the initial notice will be
deemed the final notice. Treasury may pursue other forms of remediation and monitoring in conjunction
with, or as an alternative to, recoupment.
REVISIONS TO THE OVERVIEW OF THE FINAL RULE:
• January 18, 2022 (p. 4, p. 16): Clarification that the revenue loss standard allowance is “up to”
$10 million under the Replacing Lost Public Sector Revenue eligible use category; addition of
further information on the eligibility of general infrastructure, general economic development,
and worker development projects under the Public Health and Negative Economic Impacts
eligible use category.
• March 17, 2022 (p. 18): Specified that provision of child nutrition programs is available to
respond to impacts of the pandemic on households and communities.
AGENDA ITEM #2.a.
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KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 13, 2022
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Discussion Of The Lease For The Old Mental Health Buildings
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
For Assembly discussion during the work session. The Assembly may choose to direct staff to
add this as an Ordinance for Introduction on October 20, 2022, Regular Meeting.
DISCUSSION:
The attached documents have been modified as per the discussions and direction provided
by the assembly at the August 25, 2022 Assembly Work Session.
ALTERNATIVES:
Direct and provide alternative disposal or disposition of the above referenced facilities at the
717 East Rezanof property.
FISCAL IMPACT:
Lease disposal of the facility will generate rental income that can be designated for the
eventual demolition of the subject facilities or alternative expenditures as directed by the
assembly.
OTHER INFORMATION:
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APPENDIX 2
DRAFT LEASE AGREEMENT
This Lease Agreement (Lease) is made effective as of ____________, 2022 (Effective
Date), between the Kodiak Island Borough, a second class borough (Landlord) organized
and existing under the laws of Alaska, whose address is 710 Mill Bay Road, Kodiak, Alaska
99615, and ___________________ (Tenant) whose address is ________________________,
Kodiak, Alaska 99615, each a Party and collectively, the Parties.
RECITALS
A. Landlord owns certain real property located at 717 E Rezanof Drive, Kodiak,
Alaska, herein referred to as the Property, which is more particularly described as:
Lot 5A, Block 1, US Survey 2538A, Kodiak Recording District,
Third Judicial District, State of Alaska.
B. Tenant desires to use a portion of Landlord’s Property for the purpose of
__________________________________.
C. Landlord is willing to lease a designated portion of the Property to Tenant under
the terms of this Lease.
NOW, THEREFORE, it is hereby agreed as follows:
1.Leased Premises. Landlord leases to Tenant the following designated portion
of the Property (Leased Premises): Lot 5A, Block 1, USS 2538A, excepting therefrom an
approximatapproximateely 16,349 square foot portion retained by Landlord for use as
Landlord’s projects office. The Leased Premises is depicted in the diagram attached as Exhibit
AAppendix 1.
2.Authorized Uses. This Lease is issued for the following authorized uses:
_____________________________________________________. Tenant shall be responsible
for obtaining any permits and approvals required for this use.
3.Prohibited uses. Tenant shall not use, or permit the use of, the Leased
Premises for any purpose other than the purpose or purposes for which the Leased Premises
are leased. Tenant’s use shall also comply with and abide by all federal, state, borough,
municipal and other governmental statutes, ordinances and regulations affecting the Leased
Premises, the improvements or any activity or condition on or in the Leased Premises. Tenant
shall not use the Leased Premises in a manner which generates excessive noise, vibration or
visual blight. Tenant shall work cooperatively in good faith with Landlord to address any
complaints of adverse off-site impacts.
4.Change in use. Any change in use must be approved by the Landlord.
5.Term. The initial term of this Lease is ten (10)____ years (Lease Term),
commencing as of _______________________, 2022 (Commencement Date) with up to one
additional ten (10)one _____ year extension (herein, Extension Term). The extension is
subject to the conditions that: a) at the sole option of Tenant, so long as Tenant is not in
violation of any terms or conditions as set forth in this Lease; b) Tenant (herein, Extension
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Term)provides notice of intent to extend for the Extension Term at least 12 months prior to
expiration of the original Lease Term; and, c) the Lease Rrate for the Extended Term shall be
at the annual rate of 10% of the appraised fair market value of the land and improvement rights
being leased, subject to adjustment at five year intervals in accordance with KIBC 18.40.080.
The Extension Term shall be automatic unless: (a) Tenant notifies Landlord at least 30 days
prior to the expiration of the then-current Lease Term of its intent not to renew this Lease, or (b)
Landlord notifies Tenant in writing of a default, and Tenant fails to timely cure that default. At
the conclusion of the original Lease Term or Extension Term, if any, this Lease shall terminate.
6.Rent. The rent for the Leased Premises will be: 1) the obligation of the Tenant to
renovate, at Tenant’s own expense, the Leased Premises for Tenant’s use, including those
asbestos containing materials on the Leased Premises that will be remediated or properly
contained as required by law, and that any lead based paint will be removed or the risks
addressed in a manner which complies with legal requirements and protects Landlord from
potential liability to users and occupants; and, 2) a monthly rental payment of $______ per
month during the Lease Term (first month prorated) and any Extension Term which shall be
paid in equal monthly installments of not less than $_____________, with the first
installment to be paid to Landlord on or before the 1st day of ________, 2022, to continue
on the 1st day of each succeeding month thereafter during the Lease Term. Payment not
received by the 10th day of the month will result in an additional 150% of the delinquent
rental payment in additional to the rent due.
Unless a separate rent escalation method is provided for, during the Lease Term thThe
monthly rent payment will be adjusted every five (5) years based upon increases in the
Consumer Price Index (CPI), Anchorage Area, since the last rental adjustment. Landlord shall
give Tenant at least sixty (60) days’ notice prior to the effective date of a rent adjustment.
During the Extended Term the monthly rental rate shall be adjusted at five yearfive-year
intervals in accordance with KIBC 18.40.080.
7.Maintenance of the Leased Premises. The Parties’ responsibilities as to the
maintenance of the Leased Premises during the Lease Term are as follows:
a. Tenant. Tenant is responsible for maintaining the entire Leased
Premises at Tenant’s own expense, which shall include, but not be limited to the maintenance,
repair and replacement of the foundation, roof, exterior and interior walls, windows, doors,
electrical, heating, plumbing, and mechanical systems, wastewater/sewage system and
domestic water system, HVAC system, communication and security system, parking area
(including snow removal), all of which shall be maintained in a clean, safe and satisfactory
condition and repair. Landlord shall have no obligation to maintain, repair or reconstruct all or
any portion of the Leased Premises during or for Tenant’s occupancy or to pay for or construct
any improvements to the Leased Premises unless otherwise agreed to in writing by Landlord.
b. Consent for Structural Alterations. No major remodeling or structural
alterations of the Leased Premises may be undertaken without Tenant first having obtained
Landlord’s written consent, which consent shall not be unreasonably withheld.
c. Landlord Right of Inspection. Tenant is to make the Leased Premises
available to Landlord, or Landlord’s agents, at reasonable times upon a minimum of 24 hours
notice, in order to permit inspection concerning the condition and state of repair of the Leased
Premises.
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d. Clean Premises; Signage. Tenant is responsible for repair, replacement,
maintenance, and keeping clean all door and window glass that are part of the Leased
Premises. Tenant shall not display signs or advertisement posters on the exterior of the Leased
Premises or ground area adjacent to the Leased Premises without the same being first
approved in writing by Landlord. All signage approved by Landlord shall also be consistent with
all applicable ordinances, codes, and regulations of the City of Kodiak and Kodiak Island
Borough.
8.Condition of Premises. Tenant accepts the Leased Premises in its present
condition on the basis of the Lease "AS IS" TOGETHER WITH ALL DEFECTS, WHETHER
KNOWN OR UNKNOWN, AND WITH NO EXPRESS OR IMPLIED REPRESENTATIONS,
STATEMENTS, OR WARRANTIES BY LANDLORD AS TO THE PHYSICAL CONDITIONS,
QUALITY OF CONSTRUCTION, WORKMANSHIP, STATE OF REPAIR, OR FITNESS FOR
ANY PARTICULAR PURPOSE, ALL OF WHICH ARE SPECIFICALLY DISCLAIMED BY
LANDLORD.
9.Utilities. Tenant shall be solely responsible for and promptly pay all charges for
gas, electricity, telephone service, or any other utility used or consumed by Tenant on the
Leased Premises.
10.Changes and Improvements by Tenant. Those alternations or construction
described in the Tenant’s Pproposed Uuse pPlan must be completed within ____ months of
the Effective Date of this lLease signing. Tenant shall notify Landlord of the total renovation
cost per facility within 30 days of possession of Certificate of Occupancy for each facility.
Except for those alterations or that construction described in Tenant’s approved
proposed use plan, Tenant shall not make any improvement, construction, alteration, or
addition, and no modification in, on, or about the Leased Premises, including structural
alterations to the walls or floors of any of Landlord’s permanent structures on the Leased
Premises, without the prior written consent of Landlord being first had and obtained, which
consent will not be unreasonably withheld. Any improvement, construction, alteration, addi-
tion or modification to which Landlord consents shall be performed at Tenant’s sole cost and
expense, unless otherwise agreed. Tenant shall keep the Leased Premises and the
improvements constructed thereon free and clear of all liens and shall pay all costs for labor
and material arising out of such construction and shall hold Landlord harmless from any
cost, expense or liability therefore. In the event any permanent improvement, structures,
alterations, fixtures or leasehold additions are erected or installed by Tenant, whether or not
such were accomplished with the consent of Landlord, such shall become part of the realty,
building or land upon or within which they are erected and shall become the property of, and
title thereto shall vest in Landlord.
11.Hold Harmless. The use of the Leased Premises by Tenant, its officers,
agents, members, employees, contractors, customers and guests shall be at its own risk.
Tenant agrees it shall defend, indemnify and hold Landlord harmless from all claims, causes
of action, judgment, liabilities, expenses, costs and attorney fees arising from any act,
omission or neglect of Tenant, Tenant’'s agents or employees, or of any person permitted by
Tenant to be upon or about the Leased Premises, as well as from all claims, causes of
action, judgments, liabilities, expense, costs and attorney fees brought by or at the instance,
or in the name of any governmental body, or any public authority in which it shall be
attempted to subject Tenant or the Leased Premises, or any portion thereof, to any
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damages, cost injunctions, restrictions or regulations, by reason of any claim that there shall
have been any such act, omission, or neglect in any of the respects aforesaid. All claims of
which Tenant has knowledge shall be promptly communicated to Landlord, and Tenant shall
thereupon indemnify, defend and hold Landlord harmless therefrom.
12.Hazardous Wastes and Environmental Matters. Tenant shall not cause or
permit any activities on the Leased Premises which directly or indirectly could result in the
Leased Premises or any other property becoming contaminated with hazardous or toxic
waste or substances, or which violates any municipal, state, or federal environmental law.
For purposes of this Lease, the term “hazardous or toxic waste or substances” means any
substance or material defined or designated as hazardous or toxic waste or substance,
hazardous or toxic material or other similar terms by an applicable federal, state, or local
statute, regulation, or ordinance now or hereafter in effect during the Lease Term. Tenant
shall comply, at Tenant’s expense, with all statutes, regulations, and ordinances, which
apply to Tenant or the Leased Premises, relating to use, collection, storage, removal or
cleanup of hazardous or toxic waste or substances in or on the Leased Premises. Tenant
shall indemnify and hold Landlord harmless from all costs including remediation and clean-
up costs, penalties, fees, and reasonable attorney fees incurred by Landlord as a result of
Tenant’s failure to comply with the provisions of this Section. The provisions of this Section
shall survive the expiration or earlier termination of this Lease.
13.Insurance.
a. Tenant shall secure and keep in force during the Lease Term adequate
insurance to protect both Landlord and Tenant against comprehensive public liability and
property damage:
i. property damage arising from one occurrence in the amount of not
less than the assessed value or $15,000,000.00, whichever is greater; and,
ii. personal injury or death in an amount of not less than $1
5,000,000.00 per person and $15,000,000.00 per occurrence.
b. All insurance required by this covenant must:
i. name Landlord as an additional assured;
ii. provide that Landlord be notified prior to any termination or
cancellation in the insurance coverage; and,
iii. include a waiver of subrogation by which the insurer waives all
rights of subrogation against Landlord for payments made under the policy.
c. The requirement of insurance coverage does not relieve Tenant of any
other obligations under this Lease.
d.
14.Holding Over. Subject to the Extension Term available to Tenant in Section 5
above, if Tenant holds over after the expiration of this Lease, the holding over will not operate
as a renewal or extension of this Lease, but only creates a tenancy from month-to-month,
Commented [SBE1]: Do we want to add a limit of
$50,000 or some other number for deductible or
self insured retention limits?
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regardless of any rent payments accepted by Landlord. Tenant’s obligations for performance
under this Lease will continue until the month-to-month tenancy is terminated by Landlord.
Landlord may terminate the hold-over month-to-month tenancy at any time by giving Tenant at
least 30 days’ prior written notice.
15.Assignment and Subletting. Tenant shall not assign or sublet the Leased
Premises, or any part thereof, without the prior written consent of Landlord which consent
shall not be unreasonably withheld. Any such attempted assignment or subletting without
the prior written consent of Landlord shall be void and of no force or effect and may, at the
option of Landlord, be deemed a material default and a basis for termination of this Lease. If
an approved sublease is at a rate computed per square foot more than 10% over the lLease
rate, tenant shall pay Landlord 50% of the difference between the Llease rate and the
sublease rate.
Any sublease must be subordinate to this lLease and provide the Landlord the option
to assume the sublease or terminate the sublease upon 30 days notice in the event this
lLease is terminated.
16.Damage or Destruction. If the Leased Premises or the improvements in
which the Leased Premises are located are totally or partially destroyed, either Party may
elect to terminate the Lease. In the event of such occurrence, the Lease shall terminate
within ten (10) days of a Party’s receipt of written notice of the other Party’s election to
terminate the Lease, thereupon terminating the Parties’ obligations under the Lease.
Tenant agrees herein to assume the risk resulting in the loss of business, and damage and
loss of property from fire, water, or other such insurable risk, regardless of whether such
loss was caused or resulted, in whole or in part, from Landlord’s (its employees, agents,
contractors, or invitees) negligence. In such event, Tenant shall vacate the Leased
Premises at the soonest time, removing therefrom Tenant’s personal property. If Landlord
elects to restore the damage incurred to the Leased Premises, Landlord shall not be
required to restore any of Tenant’s personal property, such excluded items being the sole
responsibility of Tenant to restore, regardless whether the loss or damage thereto was the
result of Landlord’s negligence, in whole or in part.
17.Default by Tenant. Tenant’s default or breach of this Lease shall be deemed
to have occurred in the event that one or more of the following conditions occur:
a. Tenant shall fail to pay a monthly installment of rent or any other
obligation hereunder involving the payment of money on the date the payment is due. It is
understood that a payment owed by Tenant under this Lease must be actually received by
Landlord on or before the date on which the payment is due.
b. Tenant should fail to comply with any term, provision, or covenant of
this Lease, other than as described in subsection a., above, and shall not cure such failure
within thirty (30) days after written notice thereof to Tenant.
c. Tenant should become insolvent, or shall make a transfer in fraud of
creditors or shall make an assignment for the benefit of creditors.
d. Tenant should file a petition under any section or chapter of the U.S.
Bankruptcy Act, as amended, or under any similar law or statute of the United States or any
state thereof, or Tenant or any guarantor of Tenant’s obligations under this Lease shall be
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adjudged bankruptcy or insolvent in proceedings filed against Tenant or any guarantor of
Tenant’s obligations under this Lease.
e. A receiver or trustee shall be appointed for the Leased Premises or for
all or substantially all of the assets of Tenant.
18.Surrender of Possession or Abandonment. Upon the termination or
expiration of this Lease Term, or an extension thereof, Tenant agrees to surrender the
Leased Premises free and clear of any and all liens and encumbrances, and in as good,
safe, and clean condition and state of repair, equal to the condition of the Leased Premises
on the date of receipt of a Certificate of Occupancy, subject only to reasonable wear and
tear; remove, before relinquishing possession, Tenant’s personal property, not to include
lighting fixtures, carpeting, doors, electrical outlets, wall coverings, moldings, heat and air
conditioning units, telephone and alarm systems, if any.
19.Insolvency and Bankruptcy. Landlord may, at its option, without notice or
demand upon Tenant, or upon any person or persons claiming by, through, or under Tenant,
immediately cancel and terminate this Lease and terminate each, every, and all of the rights
of Tenant, and of any and all persons claiming by, through, or under Tenant, in and to the
Leased Premises, including the option to renew, if any, should any one of the following
events occur:
a. Tenant shall file a voluntary petition in bankruptcy or shall institute any
proceedings of whatever kind or character under any bankruptcy or insolvency law in effect
at the Commencement Date hereof or which may hereafter be enacted or become effective
such that Landlord’s right to collect rent or enforce the provisions of this Lease is affected in
any material degree.
b. Tenant is declared to be insolvent by any court.
c. Tenant makes an assignment, general or otherwise, for the benefit of
creditors.
d. A trustee or receiver is appointed to take possession of all or
substantially all of Tenant’s assets where possession is not restored to Tenant within one
hundred twenty (120) days.
e. A taking of all or substantially all of Tenant’s assets pursuant to
proceedings brought under the provisions of any Federal Reorganization Act or the Internal
Revenue Code or regulations, and the failure of Tenant to secure the return of said assets
within one hundred twenty (120) days from the date of taking of possession.
f. A taking of the Leased Premises or all or substantially all of the assets
of Tenant by virtue of any attachment, execution or the levy of any judicial process in any
action instituted against Tenant in any court of competent jurisdiction and the failure of
Tenant to secure the release of such attachment, execution or levy within one hundred
twenty (120) days from the date of the taking of such possession.
In the event of termination, Landlord shall have the right to retake possession and
occupy the Leased Premises either with or without process of law or through any form of
notice or proceedings, as well as the right to sue for and recover all rents and other sums
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accrued up to the time of such termination, including damages arising out of any breach on
the part of Tenant.
20.Disposition of Improvements.
a. Within 30 days after the end of this Lease, improvements and personal
property must be:
i. removed by Tenant if required by Landlord; or,
ii. abandoned on the Leased Premises.
b. Landlord may grant additional time for the removal of improvements if
hardship is established by Tenant.
c. At the end of this Lease, Tenant must peaceably and quietly vacate the
Leased Premises and return possession to Landlord. The Leased Premises must be left in a
clean, neat and presentable condition, at least as good as existed at the date of a Certificate of
Occupancy, normal wear and tear excepted.
21.Title. Title to any improvements or other property owned by Tenant which is not
disposed of as set out above shall automatically vest in Landlord.
22.Condemnation. If the Leased Premises is condemned by any proper authority,
the term of this Lease will end on the date Tenant is required to surrender possession of the
Leased Premises. Landlord is entitled to all the condemnation proceeds.
23. Termination. Landlord may terminate this Lease and recover possession of the
Leased Premises by giving Tenant 30 days’ prior written notice, upon failure of Tenant to
perform any provision or covenant in this Lease that is not cured within the 30 day notice period.
If such provision or covenant is not possible to perform within such 30 day cure period, Tenant
shall not be in default under this Lease if it has promptly commenced and is diligently pursuing
the cure thereof. The Parties may cancel this Lease by mutual agreement at any time.
24.Laws. Tenant will conduct all activities authorized by this Lease in compliance
with all applicable federal, state, and local laws, including but not limited to matters of health,
safety, sanitation, pollution and communications.
25.Disputes. In any disputes between the Parties, the laws of the State of Alaska
will govern. Any lawsuit must be brought in the courts of the State of Alaska, Third Judicial
District, sitting in Kodiak. Either Party may request a mediation of any unresolved dispute.
Tenant agrees to notify Landlord of any claim, demand, or lawsuit arising out of Tenant’s
occupation or use of the Leased Premises. Upon Landlord’s request, Tenant will reasonably
cooperate and assist in the investigation and litigation of any claim, demand, or lawsuit affecting
the Leased Premises.
26.Liens. Tenant shall keep the Leased Premises free of all liens, pay all costs for
labor and materials arising out of any construction or improvements by Tenant on the Leased
Premises, and hold Landlord harmless from liability for any liens, including costs and
reasonable attorney fees related to Tenant’s activities. By this provision, Landlord does not
recognize that it is in any way liable for any liens on the Leased Premises.
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27.No Waiver; Consents. The failure of a Party to insist upon the strict
performance of any provision in this Lease may not be considered as a waiver or relinquishment
of that provision for the future. The waiver of any provision or covenant in this Lease cannot be
enforced or relied upon unless the waiver is in writing and executed by the Party waiving such
provision. Whenever consent by one Party is required in this Lease, the granting of such
consent in any one instance will not constitute continuing consent to subsequent instances
where such consent is required.
28.Validity of Parts. If any provision of this Lease is declared to be invalid by a
court of competent jurisdiction, the remaining covenants and provisions will continue in full
force.
29.Natural Disasters. If any cause which occurs without the fault or negligence of
either Party renders the Leased Premises permanently unusable, this Lease may be terminated
by either Party upon 30 days’ written notice to the other, in accordance with Section 30 below.
Causes include but are not restricted to acts of God or the public enemy, acts of the United
States, fires, floods, epidemics, quarantine restrictions, or strikes. No Party shall be liable for
any delay or failure in performance due to such events outside of the defaulting Party’s
reasonable control. The obligations and rights of the excused Party shall be extended on a day-
to-day basis for the time period equal to the period of the excusable delay.
30.Notices. Any notices to be given under this Lease by either Party to the other
may be effected either by personal delivery in writing or by mail, registered or certified, postage
prepaid with return receipt requested, to the recipient at the address indicated below:
Landlord: Kodiak Island Borough
Attn: Borough Manager
710 Mill Bay Road
Kodiak, Alaska 99615
Telephone: __________
Email: ______________
Tenant:___________________
___________________
Kodiak, Alaska 99615
Telephone: __________
Email: ______________
31.Inspection. Landlord reserves the right to enter any part of the Leased
Premises, including buildings, for the purpose of inspection at any reasonable time upon a
minimum 24 hours’ notice. Except in the case of an emergency, all inspections will be
coordinated with Tenant in advance, in order to minimize interference with Tenant’s activities.
32.Quiet Enjoyment; Access. So long as Tenant is not in breach of this Lease, it
shall have the right of quiet enjoyment of the Leased Premises for the Lease Term and all
Extension Terms thereof, regardless of any sale, transfer, assignment or foreclosure of the
Property.
33.Binding Agreement; Amendments; Counterparts. This Lease shall be
binding upon each Party’s heirs, representatives, executors, successors and assigns. This
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Lease may only be amended in writing, and such amendment shall be signed by authorized
representatives of both Parties. The Parties may execute this Lease in counterparts, each of
which shall be deemed an original, and both of which, collectively, taken together shall
constitute one and the same Lease. Delivery of an executed counterpart by electronic
transmission email or fax shall be as effective as physical delivery of an executed counterpart.
LANDLORD:
Kodiak Island Borough
Date: ____________________ By: ______________________________________
Borough Manger
TENANT:
Date: ____________________ By: ______________________________________
Title: ____________________________________
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COVER SHEET
SUBMITTAL DEADLINE:
TIME: 3:00 p.m.
DATE: October __, 2022
DELIVER PROPOSALS TO:
Kodiak Island Borough
Manager’s Office
710 Mill Bay Road
Kodiak, Alaska 99615
ISSUE DATE: September ___, 2022
PROJECT:
RENOVATION AND LEASE OFTHE
PROPERTY
REAL PROPERTY LEASE
PROPOSALS SHALL BE SUBMITTED IN THE PROPER FORMAT AND MUST
HAVE ORIGINAL SIGNATURES ON THE FORMS PROVIDED.
PLEASE RETURN THIS ORIGINAL. MAKE A COPY FOR YOUR FILES.
DATE OF PROPOSAL:
BUSINESS LICENSE NUMBER:
BUSINESS NAME:
MAILING ADDRESS:
PHYSICAL LOCATION:
TELEPHONE NUMBER:
EMAIL:
BY:
(Print Name)
SIGNATURE: _____________________________________________________
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Page 2 of 19
KODIAK ISLAND BOROUGH
REQUEST FOR PROPOSALS
RENOVATION AND LEASE OF REAL PROPERTY AT
717 EAST REZANOF DRIVE, KODIAK ALASKA 99615
THIS IS NOT AN OFFER
RELEASE DATE: September __, 2022
The Kodiak Island Borough (Borough) is soliciting sealed proposals (Proposal) from qualified
entities to lease the Borough property identified as 717 East Rezanof Drive (Tthe Property) for
a period of a minimum of ten (10) years for purposes beneficial to the community or which
otherwise meet local needs; to renovate the structures in compliance with the building code
requirements for the intended use; and, to obtain any permits, zoning approvals or variances
required for the proposed lessee’s use.
To receive the Request for Proposals (RFP), please contact: (907) 486-93__, Office of the
Borough Manager, Kodiak Island Borough, 710 Mill Bay Road, Kodiak, Alaska 99615.
Requests for the RFP package may be faxed to 907-486-______ or emailed to ________. The
RFP documents will also be posted on the Borough’s website, http://www._____/. Even though
the RFP documents are provided online, each firm must register with the Borough by sending
an email to: dconrad@kodiakak.us. Proposals from unregistered Respondents will not be
accepted. The required email must include: the firm name, address, telephone number and/or
fax number. No faxed or oral proposals will be allowed.
Mandatory Pre-Proposal Conference and Site Visit: To be considered responsive, Respondents
must attend (in person) the Ppre-Pproposal Cconference and Ssite Vvisit at ____:____ p.m. on
___________ 2022 at _________________Kodiak, Alaska 99615.
Proposal Submission Deadline: To be considered, a complete sealed Proposal package in the
format requested must be received at the Office of the Borough Manager, 710 Mill Bay
Road, Room 125, Kodiak, Alaska 99615 by 3:00 p.m. local time, October __, 2022.
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TABLE OF CONTENTS
1. Project Overview
1.1 Project Background…………………………………………………………….6
1.2 Goals for the Project …………………………………………………………..6
1.3 Respondent Qualifications ……………………………………………………7
1.4 Lease Terms……………………………………………………………………7
2. Selection Process …………………………………………………………………………8
3. Proposal Submission Requirements
3.1 Proposal Submission…………………………………………………………..8
3.2 Alternate Proposals ……………………………………………………………9
3.3 Fax or E-mail Submittal Not Acceptable ………………….…………………9
3.4 Withdrawal, Modification or Correction………………………………………9
3.5 Late Proposals …………………………………………………………………10
3.6 Responsibility to Keep Informed ……………………………………………..10
3.7 Prices …....................................................................................................10
3.8 Firm Offer …………………………………………………………..…………..10
3.9 Proposal Preparation Costs ………………………………………………….10
3.10 Right to Reject and Not Award..……………………………………………...10
3.11 Submittal Format Requirements..…………………….………………………10
3.12 Contract Negotiation..………………………………….………………………12
4. Selection Criteria ………………………………………………………………………….12____
5. Notice of Intent to Award and Protests ……………………………………………….14
5.1 Notice of Intent to Award ……………………………………………………..14
5.2 Protest Period ………………………………………………………………….14
5.3 Protest Consideration …………………………………………………………14
Appendix 1__ ……………………………………………………………………..6___
Appendix 2__ ……………………………………………………………………..7___
Attachment A …………………………………………………………………..11___
Attachment B …………………………………………………………………..11___
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KODIAK ISLAND BOROUGH
REQUEST FOR PROPOSAL
GENERAL INFORMATION
TITLE:RENOVATION ANDTHE PROPERTY
LEASE OF REAL PROPERTY
CONTACT FOR QUESTIONS: Dave Conrad, Interim Borough Manager
Telephone: (907) 486-93__
Email: dconrad@kodiakak.us
INSTRUCTIONS FOR RESPONDENTS:
SUBMIT PROPOSALS ONLY TO: Kodiak Island Borough
Manager’s Office, Room 125
710 Mill Bay Road
Kodiak, Alaska 99615
RFP SUBMITTAL DEADLINE: October __, 2022 at 3:00 p.m., local time
NUMBER OF PACKETS One (1) original and four (4) copies of your
TO BE SUBMITTED: complete and signed Proposal package
along with an electronic version.
Deliver Proposal original and copies (number specified above) only to the address above before
the submittal deadline of October ___, 2022 (Submittal Deadline). Proposals received by the
Manager’s Office after the Submittal Deadline will be returned to the Respondent upon receipt
of written request or retained unopened in the pProposal file.
QUESTIONS, OBJECTIONS, OR COMMENTS:
Respondents are requested to carefully review this RFP, without delay, for defects and
questionable or objectionable matter. Questions, objections, or comments should be made in
writing and received by the question contact, below, no later than 10 calendar days prior to the
Proposal Submittal Deadline, so that any necessary amendments may be published and
distributed to Respondents to prevent the opening of a defective Proposal. Respondents’
protests based upon any omission or errors, or the content of the RFP, will be disallowed if not
made known prior to the Proposal Submittal Deadline.
Address all questions, objections, or comments to: Dave Conrad, Interim Borough Manager
710 Mill Bay Road
Kodiak, Alaska 99615
Email: dconrad@kodiakak.us
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All interested persons who plan to submit a Proposal must register with the Borough by
sending an email to the office below stating the company name, address, telephone number,
and/or fax number.
Dave Conrad, Interim Borough Manager
Manager’s Office, Room 125
710 Mill Bay Road
Kodiak, Alaska 99615
Telephone: (907) 486-93__
Email: dconrad@kodiakak.us
A confirming email will be sent within one working day of registration. Potential Respondents
who do not receive this confirmation should contact the Borough via phone (907-486-93__) to
complete the registration process.
The Borough assumes no responsibility for any interpretation or representations made by any of
its officers, agents, or employees unless interpretations or representations are incorporated in a
written amendment to the RFP.
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SECTION 1. PROJECT OVERVIEW
1.1 PROJECT BACKGROUND
The Borough owns real property located at 717 Rezanof Drive, Lot 5A, Block 1, USS 2538A.
This is a 2.49 acre parcel zoned PL (Public Use Lands District). This Pproperty contains
structures built in 1968 including apartments and office spaces. The pProperty contains four
buildings consisting of buildings 101 and 102, which contain apartment and office areas, a
mechanical building, and the Borough projects office which fronts on Egan Way. The pProperty,
apart from the Borough projects office structure and adjacent area, has been leased to Sisters
of Providence in Washington for purposes of mental health services in connection with hospital
operations since 1997.
The Borough intends to retain approximately 160,000349 square feet of the pProperty for
continued use of the Borough projects office portion, but the remainder of the pProperty and
improvements (herein Leased Premises) are surplus to current Borough needs and will be
offered for lease. Appendix 1 to this RFP shows the Leased Premises and the area to be
retained by the Borough.
Due to the lack of a Borough purpose, and considering their condition, if the entire real property
is retained for Borough use, the structures on the Leased Premises may be demolished.
However, the Borough has been contacted by multiple interested parties inquiring about leasing
the Leased Premises due to a severe shortage of workforce housing in the community. The
Borough is also aware that there may be other interested parties who have ideas for beneficial
re-use of the Leased Premises.
The Borough finds that it is in the public interest to offer the Leased Premises for lease under
terms which ensure that the Borough is not exposed to potential liability, any dangerous
conditions on the Leased Premises are corrected, the Leased Premises are used in a manner
consistent with the applicable zoning and building code requirements, the Leased Premises are
used in a manner which benefits the community or addresses community needs, and the
proposed use is compatible with and will not be expected to substantially adversely impact
surrounding uses. In response, the Borough is issuing this RFP to solicit Proposals for lease,
renovation and use of the Leased Premises.
The Pproperty contains some asbestos containing materials, and lead-based paint. A 2022
Phase I Environmental Site Assessment of the pProperty provides information as to the past
uses and condition of the pProperty. A copy of the Phase I report is available from __________.
1.2 GOALS FOR THE PROJECT
The Borough’s goals are:
A. to secure a tenant for the Leased Premises which does not require the Borough
to incur costs for renovation or demolition of the structures;
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B. that any dangerous conditions on the Leased Premises be corrected, including
that asbestos containing materials will be remediated or properly contained as required by law,
and that any lead-based paint will be removed or the risks addressed in a manner which
complies with legal requirements and protects the Borough from potential liability to users and
occupants.
C. to protect the Borough and Borough taxpayers from potential liability for tenant’s
use of the Leased Premises;
D. that the tenant’s use of the Leased Premises is consistent with the applicable
zoning and building code requirements;
E. that the tenant’s use of the Leased Premises benefits the community or
addresses community needs;
F. that the proposed use is compatible with and will not be expected to substantially
adversely impact surrounding uses;
G. that the Borough not bear ongoing responsibility for managing or maintaining the
Leased Premises; and,
H. that at the end of the lease term the Leased Premises will be left in a condition
which does not pose a liability to, or impose significant costs, on the Borough.
1.3 RESPONDENT QUALIFICATIONS
A Respondent must demonstrate compliance with the mandatory qualifications (Mandatory
Qualifications) in order to have its Proposal ranked. The Borough requires that a Respondent:
A. be licensed to do business in Alaska; and,
B. have or establish an office and representative in Kodiak.
The Borough will also consider whether a Respondent:
A.1.has sufficient experience and resources to conduct the work required to
modify the Leased Premises for its proposed use in an expedient fashion and in compliance
with legal requirements;
B.2.will commit to maintain, throughout the lease term, a local manager with
authority to make decisions with respect to the Leased Premises in order to timely address any
noncompliance with lease terms or community concerns regarding adverse off-site impacts of
the use;
C.3.intends to use the Leased Premises for a purpose which addresses a
public need in the community, such as workforce housing; and,
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D.4.demonstrates sufficient familiarity with or longstanding presence in the
community to understand the community needs proposed to be served and community
concerns relating to uses of the site.
1.4 LEASE TERMS
A written lease will be prepared and signed with the successful Respondent. A draft lease
template is appended as Appendix 2 to this RFP. The Proposal may set out a Respondent’s
requested modifications to the terms of the draft lease. The Borough is inviting Respondents to
identify their own uses and term for the lease. A minimum term of ten (10) years is expected to
be needed to amortize the investment in renovation for the tenant’s purposes. A maximum term
of twenty-five (250) years should be used for Proposals including any optional extensions.
If Proposals do not include regular ongoing use and occupancy, then the Proposals must
address security during periods the Leased Premises are not in active use. Proposals shall
accept the Leased Premises in its “AS IS” condition.
SECTION 2. SELECTION PROCESS
Upon receipt of timely Proposals, an Evaluation Committee will review the Proposals and
determine whether they are responsive. Proposals which meet the mMandatory Qqualifications
listed in Section 1.3, A. and B. will be scored by the Evaluation Committee using the selection
criteria, and the Evaluation Committee will make a recommendation to the Borough Manager
regarding the Proposal which appears to be in the Borough’s best interests. The Borough
Manager will review the Evaluation Committee’s recommendation, and may seek additional
information. The Borough Manager will then present a final recommendation to the Borough
Assembly for their consideration. Final action will be solely at the discretion of the Borough
Assembly.
The Borough reserves the right to cancel this RFP and will not be responsible to reimburse
Respondents for any costs of preparation or submission of Proposals.
The Borough intends to follow the schedule of activities described below during the procurement
process. The Borough reserves the exclusive right to alter the schedule.
Activity Date
Release of RFP _______________
Submittal Deadline _______________
Notice of Intent to Award
Final Selection
_______________
_______________
SECTION 3. PROPOSAL SUBMISSION REQUIREMENTS
3.1 PROPOSAL SUBMISSION
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Each Respondent must submit its complete Proposal divided into two parts:
Part One: Lease Proposal Component
Part One consists of the Respondent’s Proposal for use of the Leased Premises and proposed
lease terms. This Part One Proposal includes any modifications, uses to be permitted, timeline
for implementation, Respondent’s qualifications and resources, and demonstration of
Respondent’s understanding of the Borough objectives and familiarity with the community,
weather and other local conditions. Part One must be signed and dated by a person who is
authorized to bind the Respondent. Failure to properly sign and date the Proposal will be
grounds for rejection.
The Part One Proposal shall be in the format called for in this Section 3.1 and shall include all
required contents. It shall be submitted in the following form:
A. A completed Cover Sheet (page one of this RFP)(1) shall be the face document
of each Part One Proposal.
B. Submit four (4) complete and signed copies of your Part One Proposal package
along with an electronic version.
Neither the Borough nor its officers, agents, or employees shall be responsible for the
premature opening of, or the failure to open, a Proposal not properly addressed and identified.
Important note: The Part One Proposal and four copies of Part One Proposal must
exclude all Cost Proposal information.
Part Two: Cost Proposal Component
Part Two consists of the monthly or annual rent the Respondent offers, including any proposed
terms for increase for inflation or other periodic adjustments. Submit one set of the Part Two
Cost Proposal component enclosed in a separate sealed envelope placed within the sealed
envelope or box containing the Part One Proposal.
Failure to include the Part Two Cost Proposal component in a separate sealed envelope inside
the sealed envelope or box containing the Part One Proposal will be grounds for rejection.
The Part One Proposal shall be in the format called for in Section 3.1 and shall include all
required contents. It shall be submitted in the following form:
A completed page one (1) shall be the face document of each Part One Proposal.
Submit four (4) complete and signed copies of your Part One Proposal package along
with an electronic version.
Neither the Borough nor its officers, agents, or employees shall be responsible for the
premature opening of, or the failure to open, a Proposal not properly addressed and identified.
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The Manager’s Office is located at 710 Mill Bay Road, Room 125, Kodiak, Alaska, and is open
for business from 8:00 a.m. to 5:00 p.m., Monday through Friday. Acceptance of special
delivery mail or parcels are not available Saturday, Sunday, or holidays. It shall be the
responsibility of the Respondent to assure that its Proposal is delivered to the Manager’s Office
prior to the Submittal Deadline.
3.2 ALTERNATE PROPOSALS
Alternate Proposals will not be considered unless specifically requested and approved.
3.3 FAX OR EMAIL SUBMITTAL NOT ACCEPTABLE
Fax or email submittal of a Proposal is not acceptable.
3.4 WITHDRAWAL, MODIFICATION, OR CORRECTION
After submitting a Proposal, a Respondent may withdraw, modify, or correct its Proposal,
providing the Manager’s Office receives the request for such withdrawal, modification, or
correction before the time set for the Submittal Deadline. The original Proposal, as modified by
such written communication, will be considered as the Proposal. No Respondent will be
permitted to withdraw its Proposal after the time set for the Submittal Deadline.
3.5 LATE PROPOSALS
Late Proposals are Proposals received after the time and date set for the Submittal Deadline.
Proposals will be received during the period and at the place stated on the RFP Cover Sheet. It
is the sole responsibility of the Respondent to see that its Proposal is submitted in time. Any
Proposal received after the scheduled Submittal Deadline will not be considered, but will be held
unopened in the file, unless other disposition is requested or agreed to by the Respondent.
Other disposition will not take place until after the Notice of Intent to Award.
3.6 RESPONSIBILITY TO KEEP INFORMED
It is the potential Respondent’s responsibility to keep informed. Failure to do so may result in a
Proposal being declared non-responsive.
3.7 PRICES
The Respondent shall state prices in terms of monthly or annual rent in U.S. funds.
3.8 FIRM OFFER
Offers made in response to this RFP must be good and firm for a period of ninety (90) days from
the date of the Submittal Deadline.
3.9 PROPOSAL PREPARATION COSTS
The Borough is not liable for any costs incurred by the Respondent in Proposal preparation. The
Borough shall not be liable for any cost incurred by any firm in response to this solicitation.
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3.10 RIGHT TO REJECT AND NOT AWARD
The Evaluation Committee may accept or reject any and all Proposals. The Borough reserves
the right to not award a Proposal, if it is in the Borough’'s best interest.
3.11 SUBMITTAL FORMAT REQUIREMENTS
Respondents are advised that, notwithstanding any instructions or inferences elsewhere in this
RFP, only the documents shown in this section need be submitted with and made part of their
Proposal. Other documents may be required after the Submittal Deadline, but prior to Notice of
Intent to Award. Respondents are advised that failure to submit the documents shown in this
section and return the forms in the condition indicated SHALL RENDER THE PROPOSAL
NON-RESPONSIVE.
To achieve a uniform review process and obtain the maximum degree of comparability,
Proposals will not be considered if the following documents and/or attachments are materially
deficient or not provided in the condition indicated, and organized in the manner specified
below:
Title Page/Cover Sheet: Complete the first page of this RFP. Be sure all blanks are
filled and accurate. Show the name of your firm, local address, telephone number, name of
contact person and date. Signature must be original.
Table of contents: Clearly identifies the material in your Proposal by section and page
number.
Acknowledgments: Use the form supplied in Attachment A. Signature must be
original, and the acknowledgment form must be properly filled out.
Part One Proposal: A narrative response should specifically and accurately address
each criterion in the order listed in this RFP. Respondents are encouraged to limit the response
to ten (10) pages and a font size no less than ten (10). Project and individual experience must
be verifiable if requested by the Evaluation Committee. If references are provided, it is the
responsibility of the Respondent to make certain that contact information is current. Criteria
include:
1. The Respondent’s satisfaction of the mMandatory qualificationsQualifications..
2. The Respondent’s experience with similar projects, capacity, and availability of
resources to meet the commitments if awarded the lease.
3. The Respondent’s familiarity with the Kodiak community and demonstrated
familiarity with community needs which would be addressed by the proposed use.
4. The Respondent’s proposed use, development plan, site plan if applicable,
timeline for development and occupancy, steps required to implement the use, permits or other
approvals required for Respondent’s use, and other attributes of Respondent’s intended use.
5. The compatibility of the proposed use with the surrounding area and any plan for
mitigation of adverse off-site impacts.
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6. The Respondent’s requested lease term and conditions.
7. The Respondent’s ability to provide local management and timely address any
noncompliance with lease terms or other community concerns arising from the use.
Part Two Cost Proposal: For the Respondent’s proposed lease rate, use the form
supplied in Attachment B, which must be provided with Part One Proposal in a separate sealed
envelope.
The envelope containing the Part Two Cost Proposal component must be clearly marked on the
outside as follows:
Erasures or other changes made to the Proposal must be initialed by the person signing the
Proposal. “White Out” or other liquid correction methods must be initialed.
All amendments that require acknowledgment shall be acknowledged in the space provided on
a copy of Attachment A by original signature. Acknowledgment of amendments must be
submitted prior to the Submittal Deadline.
3.12 CONTRACT NEGOTIATION
The Borough intends to negotiate a lease agreement with the successful Respondent for
consideration and approval by the Borough Assembly. The terms of the lease agreement will
be a triple net lease substantially similar to Appendix 2, modified to be consistent with the
accepted Proposal.
SECTION 4. SELECTION CRITERIA
The Evaluation Committee will review Proposals through evaluation of requirements defined as
mandatory and as desirable (the Mandatory Qualifications). These requirements are intended
to aid the Evaluation Committee in assessing a Respondent’s qualifications, the suitability of the
proposed use, and the benefits to the Borough of the Proposal.
Mandatory RequirementsQualifications
1. Be licensed to do Business in Alaska.
2. Have or establish an office and representative in Kodiak.
PRICE-PROPOSAL COMPONENT
FROM [NAME OF RESPONDENT]
717 EAST REZANOF DRIVE LEASE
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Other Criteria
1. The level of the Respondent’s experience and resources to conduct the work
required to modify the Leased Premises for its proposed use in an expedient fashion and in
compliance with legal requirements.
2. The Respondent’s:
a. Compliance with legal limitations for the area (uses which do not require
variances or conditional use will be rated higher).
b. Suitability of the use and compatibility for the area either with or without
special operating conditions.
c. The proposed redevelopment plan including site plan desirability, timeline
for any construction or remodel and occupancy.
d. Proposed lease terms and conformity with Section 1.4 desired lease
terms.
3. Degree to which the Proposal satisfies the Borough’s goals in Section 1.2.
4. The Respondent’s ability to provide local management and timely address any
noncompliance with lease terms or other community concerns arising from the use.
5. The Respondent’s familiarity with the Kodiak community and demonstrated
familiarity with community needs which would be addressed by the proposed use.
The Evaluation Committee reserves the right to request additional information at any time prior
to issuance of the Notice of Intent to Award. Failure to respond within a reasonable period will
be deemed non-responsive.
Proposals will be evaluated in a multi-stage process consisting of the following steps:
•Initial review and determination of satisfaction of the Mmandatory
requirementsQualifications. Respondents who fail to meet the Mandatory Qualifications
mandatory criteria will not be further evaluated.
•Evaluation and rating of desirable criteria.
•Review and rating of the Cost Proposal.
•Overall rating and final recommendation to Borough Manager for selection.
The Evaluation Committee reserves the option to conduct oral interviews, in Kodiak, of firms. If
oral interviews are conducted, firms will be re-rated.
Scoring will be a maximum of 100 points broken down as follows:
1. Respondent experience and capacity: Maximum 20 points
2. Respondents Use:
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a. Compliance with legal limitations. Maximum 3 points
b. Compatibility of use. Maximum 87 points
c. Development plan. Maximum 5 points
d. Conformity with desired lease terms. Maximum 75 points
3. Satisfaction of Borough’s goals. Maximum 25 points
4. Provision of local management. Maximum 5 points
5. Respondent’s familiarity and need satisfaction. Maximum 15 points
6. Cost Proposal (see below for calculation). Maximum 15 points
Total: 100 points
Cost Proposals will be evaluated as follows:
Respondent’s Total Rent Proposed Annual Rent Paid for an initial ten year term (without
periodic adjustment) X 15 = Cost Score
Highest Annual Total Rent Proposed for an initial ten yearten year term(without periodic
adjustment)
For purposes of comparison and determination of Ttotal rRent Pproposed, rent proposals which
propose a flat monthly or annual rate and dno not include a proposed escalation rate during the
initial ten year term will be presumed to include a CPI based adjustment at five years assuming
an annual CPI increase of 3%, resulting in a 15% increase in the rental rate after five years.
The firm with the highest total point scores (maximum 100 points) will be recommended to the
Borough Manager for selection.
Confidentiality of Proposals. Proposal contents and tabulation of ratings shall remain
confidential until a Notice of Intent to Award is issued. After a Notice of Intent to Award is issued
Respondents may, upon request, receive copies of the tabulation summary and Proposals
received and evaluated.
SECTION 5. NOTICE OF INTENT TO AWARD AND PROTESTS
5.1 NOTICE OF INTENT TO AWARD
The Borough Manager will issue a Notice of Intent to Award to the successful Respondent.
5.2 PROTEST PERIOD
An aggrieved Respondent may file a protest of the proposed award within ten (10) calendar
days after the Notice of Intent to Award the lease is mailed. A protest may be made by delivery
of a letter of protest to the Borough Manager’s Office. The appeal must include the name of the
person submitting the protest, the name of the Respondent represented by that person, and a
detailed explanation of the reasons for the protest. Protests will only be accepted based on error
in process. The aggrieved Respondent must serve all other Respondents with notice of its
protest. Failure to give written notice of protest to the Borough as provided herein constitutes a
waiver by the aggrieved Respondent of any objections to the Notice of Intent to Award.
5.3 PROTEST CONSIDERATION
Commented [EMB1]: Equals 103
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If/when a protest is received, an administrative review process will begin. The protestor can
expect a final administrative decision by the Borough Manager within thirty (30) working days of
the receipt of protest. The Borough Manager’s decision on the protest is the final administrative
decision.
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ATTACHMENT A
ACKNOWLEDGEMENT FORM
ACKNOWLEDGMENT
I certify that I am a duly authorized representative of the firm listed below and that information
and materials enclosed with this Proposal accurately represent the capabilities of the firm listed
below for satisfying the requirements of the RFP. The Borough is hereby authorized to request
any owner identified in this Proposal to furnish any pertinent information deemed necessary to
verify information provided or regarding reputation and capabilities of the firm.
AMENDMENTS
The Respondent represents to the Borough that it has relied upon no oral representations from
the Borough in the preparation of this Proposal. If any amendments are issued to this RFP, the
Respondent must acknowledge the receipt of such amendments in the space provided on the
line below or by signing the amendment and submitting it before the Submittal Deadline, unless
the amendment states otherwise. Proposals which fail to acknowledge receipt of amendments
shall be considered non-responsive and will not be evaluated.
Amendment Acknowledgment Number(s)
Acknowledgment sheet must be manually (original signature) signed. A Proposal shall be
rejected when the Proposal is not signed by hand.
ORIGINAL SIGNATURE
_____________________________________ Office address for which this
Signature of Representative submittal is made:
Date:_________________________________ Street:______________________________
Name:________________________________ Post Office Box:______________________
Title:_________________________________ City, State, Zip:_______________________
Firm:_________________________________ Telephone:__________________________
Type of Firm (check one) Alaska Business License
No.______________
____ Individual (Sole Proprietor)____ Partnership
____ LLC or Corporation in the State of:
____ Other (Specify):
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ATTACHMENT B
COST PROPOSAL
Proposed lease payment as an annual amount $ ______________________
Proposed monthly lease payment, if paid monthly $ ______________________
Acknowledgment sheet must be signed.
ORIGINAL SIGNATURE
_____________________________________ Office address for which this
Signature of Representative submittal is made:
Date:_________________________________ Street:______________________________
Name:________________________________ Post Office Box:______________________
Title:_________________________________ City, State, Zip:_______________________
Firm:_________________________________ Telephone:__________________________
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RENOVATION AND LEASE OF THE PROPERTY REAL PROPERTY
1. Award of Project. The Borough shall have the right to reject this Proposal and
such Proposal shall remain open and may not be withdrawn for a period of ninetysixty (690)
days after the date prescribed for its closingSubmittal Deadline.
2. Notice of Acceptance. Notice of acceptance and award of the project or requests
for additional information may be addressed to the undersigned Respondent at the business
address set forth in this Proposal.
3. Respondent Certification.
By signature on this Proposal documentation, the undersigned Respondent certifies that:
a. the Respondent will comply will all insurance requirements in the lease
agreement entered into pursuant to this RFP;
b. the Respondent will comply with all applicable local, state, and federal
laws, including but not limited to, wage and hour laws and non-discrimination laws;
c. the Respondent will comply with all terms and conditions set out in this
RFP;
d. the Respondent’s Proposal was independently arrived at, without
collusion, under penalty of perjury; and,
e. the Proposal will remain open and valid for at least 690 days from the
Submittal Deadline of the RFP.
4. Receipt of Amendmentddenda. Receipt of the following amendmentAddenda to
the RFP Documents is hereby acknowledged.
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DATE OF RECEIPT
AMENDMENTDDENDA NO. OF ADDENDAAMENDMENT SIGNED
ACKNOWLEDGMENT
1. _________________ ___________________________________
2. _________________ ___________________________________
3. _________________ ___________________________________
(Note: Failure to acknowledge receipt of any addenda amendment will be considered an
irregularity and will result in rejection of the Proposal.)
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Kodiak Island Borough, Alaska Ordinance No. FY2023-0_
Page 1 of 4
1 Introduced by: Finance Director
2 Drafted by: Finance Director
3 Introduced on: __/__/2022
4 Public Hearing Date: __/__/2022
5 Adopted on: __/__/2022
6
7 KODIAK ISLAND BOROUGH
8 ORDINANCE NO. FY2023-0_
9
10 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DETERMINING
11 THAT IT IS IN THE BOROUGH’S BEST INTERESTS TO LEASE THE PROPERTY AT 717 E.
12 REZANOF DRIVE PURSUANT TO A COMPETITIVE REQUEST FOR PROPOSALS
13 PROCESS WHICH WAIVES CERTAIN DISPOSAL PROCEDURES.
14
15 RECITALS
16
17 WHEREAS, The Kodiak Island Borough owns Lot 5A, Block 1, US Survey 2538A, Kodiak
18 Recording District, Third Judicial District, State of Alaska, which is an approximately 2.49 acre
19 parcel and includes the Borough project office at 720 Egan Way and an approximately 92,115
20 sq. ft. portion of the parcel leased from 1997 until recently by the Sisters of Providence for the
21 Providence Kodiak Island Counseling Center; and,
22
23 WHEREAS, The structures previously leased by Sisters of Providence are old and in poor
24 condition. The structures are known to have asbestos containing materials and lead based
25 paint in some locations; and,
26
27 WHEREAS, The Sisters of Providence have vacated the property, and the Borough must
28 evaluate whether to destroy the buildings, to renovate the buildings for Borough use, or to
29 dispose of the property by lease or sale to a third party; and,
30
31 WHEREAS, The Borough Assembly finds that, apart from the Borough projects office,
32 consisting of an approximately 16,349 sq. ft. portion of the parcel, the Borough does not have a
33 present use for the parcel; and, that due to the costs to either demolish the buildings or to
34 secure and maintain the property and to remediate the asbestos and lead paint if the Borough
35 were to retain it for Borough use, disposal by lease to a party who will address these issues and
36 provide revenue to the Borough more advantageous to the residents of the Borough; and,
37
38 WHEREAS, The Borough has been contacted by multiple parties seeking to obtain rights to
39 lease the property at 717 E. Rezanof Drive for use for employee housing or other purposes
40 serving community needs; and,
41
42 WHEREAS, The Borough Assembly finds that it is in the Borough’s best interests to dispose
43 of a leasehold interest in the property at 717 E. Rezanof Drive under a competitive proposal
44 process to the party offering the proposal which most benefits the Borough; and,
45
46 WHEREAS, KIBC 18.40.030 authorizes leases for up to a fifty-five year term with the term
47 dependent upon the desirability of the proposed use, the amount of investment in improvements
48 proposed and made, the nature of the proposed improvement with respect to durability and time
49 required to amortize the investment. The Borough Assembly finds that it is in the Borough’s best
AGENDA ITEM #2.b.
Discussion Of The Lease For The Old Mental Health Buildings
Page 238 of 265
Kodiak Island Borough, Alaska Ordinance No. FY2023-0_
Page 2 of 4
50 interests to lease the property for a term of at least ten years with the duration of the term to
51 depend upon the proposal accepted; and,
52
53 WHEREAS, KIBC 18.20.020 permits the Borough to dispose of land in any manner not
54 prohibited by law, unless another provision of Title 18 of the KIB Code or another provision of
55 law establishes a specific mandatory procedure; and,
56
57 WHEREAS, KIBC 18.20.030 calls for Planning Commission review and recommendation prior
58 to approval of a disposal of an interest in land by the Borough; and,
59
60 WHEREAS, The Assembly finds that Planning Commission review of this proposed disposal
61 of an interest in land would not provide meaningful guidance where the land was previously
62 under a long term lease to a third party and would continue to be leased. Additionally, the
63 Borough is soliciting proposals which may have varied elements making evaluation of the
64 proposed use by the Planning Commission prior to the decision to dispose by lease impractical.
65 Further, the Assembly can refer the successful proposal to the Planning Commission review if
66 the Assembly determines that such review would be warranted. Therefore, it is in the Borough’s
67 best interests to dispose of a leasehold interest in the property at 717 E. Rezanof Drive without
68 requiring Planning Commission review under KIBC 18.20.030 prior to disposal; and,
69
70 WHEREAS, KIBC 18.20.050 calls for an ordinance and public vote ratifying the disposal if a
71 sale, lease or other permanent disposal of an interest in Borough land valued at over $1 million
72 to a single entity is to be accomplished by means other than an outcry auction; and,
73
74 WHEREAS, The Assembly finds that the deteriorated condition and presence of asbestos and
75 lead paint in the buildings on this parcel makes it difficult to determine an accurate market value;
76 that the value to the Borough is less than the market value when the lack of a current use and
77 the required remediation costs are taken into account; that it is in the Borough’s best interests to
78 have a clear determination as to whether the ratification requirement will apply to proposals
79 received for this disposal process; and, that disposal by competitive proposals is a competitive
80 disposal method similar to a disposal by outcry auction. Therefore, the Assembly finds that the
81 ratification requirement in KIBC 18.20.050 should be waived because the policies underlying
82 that requirement are adequately served here; and,
83
84 WHEREAS, KIBC 2.125.040 calls for the Architectural Review Board to review all
85 architectural and engineering proposals and design drawings for Borough owned buildings and
86 publicly funded projects; and,
87
88 WHEREAS, The Assembly finds that the Architectural Review Board review of design
89 drawings for Borough owned buildings and public projects under KIBC 2.125.040 was not
90 intended to include review of private party plans for redevelopment or remodel of leased
91 Borough buildings under a privately funded project, and that it is appropriate to clearly exempt
92 the proposals for leasehold improvements of the property from review by the Architectural
93 Review Board.
94
95 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
96 BOROUGH THAT:
97
98 Section 1:This ordinance is NOT of permanent nature and shall NOT become a part of the
99 Kodiak Island Borough Code of Ordinances.
100
AGENDA ITEM #2.b.
Discussion Of The Lease For The Old Mental Health Buildings
Page 239 of 265
Kodiak Island Borough, Alaska Ordinance No. FY2023-0_
Page 3 of 4
101 Section 2:That the Borough Manager is directed to solicit proposals for the lease of an
102 approximately 92,115 square foot portion of Lot 5A, Block 1, US Survey 2538A, Kodiak
103 Recording District, Third Judicial District, State of Alaska, consisting of the land and structures
104 formerly leased by Sisters of Providence (the Property), which Property is depicted on the
105 diagram attached as Appendix 1 to this ordinance.
106
107 Section 3:That the lease of the Property authorized by this ordinance shall not be subject to
108 Planning Commission review and recommendation prior to disposal under KIBC 18.20.030. To
109 the extent that code section would apply it is superseded by this ordinance and will not apply to
110 the disposal by lease under this ordinance.
111
112 Section 4:That the lease of the Property authorized by this ordinance shall not be subject to
113 a requirement for ratification of the ordinance authorizing the disposal under KIBC 18.20.050.
114 To the extent that code section would apply it is superseded by this ordinance and will not apply
115 to the disposal by lease under this ordinance.
116
117 Section 5:That the redevelopment or remodel of the structures on the leased Property shall
118 not be subject to Architectural Review Board review of engineering proposals and design
119 drawings for Borough owned buildings under KIBC 2.125.040. To the extent that code section
120 would apply it is superseded by this ordinance and will not apply to the disposal by lease under
121 this ordinance.
122
123 Section 6:The procedure for disposal of a leasehold interest in the Property shall include
124 substantially the following steps:
125
126 A. The Borough shall solicit competitive proposals.
127
128 B. A committee selected by the Borough Manager shall score and rank the
129 proposals taking into consideration:
130
131 1. the capacity and resources of the respondent to accomplish the
132 renovation work and complete the project putting the Property into productive use;
133
134 2. the respondent’s familiarity with the Kodiak community and ability to
135 address community needs with the project;
136
137 3. the timeline and development plan for putting the Property back into
138 productive use and remedying conditions on the Property in an expedient manner;
139
140 4. the respondent’s commitment to provide local management and to be
141 responsive to community concerns; and,
142
143 5. the revenue to the Borough from the rental.
144
145 Such other factors as the Manager deems appropriate to include in the request for proposals:
146
AGENDA ITEM #2.b.
Discussion Of The Lease For The Old Mental Health Buildings
Page 240 of 265
Kodiak Island Borough, Alaska Ordinance No. FY2023-0_
Page 4 of 4
147 C. the Manager shall review the evaluation committee’s rankings, and may seek
148 additional information before making a recommendation to the Assembly for intent to award the
149 lease; and,
150
151 D. the Assembly shall have final approval of the award to the successful
152 respondent.
153
154 Section 7:Among other requirements, the terms for the lease shall include:
155
156 A. the Property is leased AS IS;
157
158 B. renovation of the structures on the Property is at no expense to the Borough;
159
160 C. remediation of any dangerous conditions on the Property, including asbestos
161 containing materials and lead based paint as required by law;
162
163 D. defense and indemnification of the Borough from any claims or damages relating
164 to the tenant’s use of the Property;
165
166 E. maintenance of the Property throughout the lease term at the tenant’s expense,
167 leaving it in a condition at the end of the lease which does not pose a liability to or impose
168 significant costs on the Borough; and,
169
170 F. use of the Property will be only in compliance with the zoning code and any
171 applicable laws, and Assembly approval is required for a change in use from the proposed use.
172
173 Section 8:This ordinance shall become effective as provided in KIBC 1.10.040.
174
175 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
176 THIS ____ DAY OF _______________, 2022.
177
178 KODIAK ISLAND BOROUGH
179 ATTEST:
180
181 ___________________________
182 Mayor William Roberts ___________________________
183 Nova Javier, Borough Clerk
184 VOTES:
185 Ayes:
186 Noes:
AGENDA ITEM #2.b.
Discussion Of The Lease For The Old Mental Health Buildings
Page 241 of 265
E Rezanof DrE g a n W a y
M ission RdE
g
an
W
ay
Proposed Leasehold 8
Leasehold Description: Southern portion of U SS 2538A Lot 5A-1 B consisting of approximately92,115 sq. ft. and two residential buildings, one maintenance building, and two parking areas, commonlyknown as 717 East Rezanof Drive, Pa rcel ID: 24982, and futher described by this map.
0 50 10025 Feet
Date Created: 8/26/2022
Community Developement DepartmentThis is map is not a survey. Therefore, it may contain inaccuracies as toproperty lines, boundaries, or areas. In no way, shall this map, its description, or specifically its boundary lines, take away from or alter any existing property rights legally vested and held by the properties currentlyoccupied by KXMT or the Project Office. In the event this map is inaccurateand offends a right currently held by KXMT, the Project Office, or KodiakIsland Borough, that right shall not be a right held by the tenant of theproposed leasehold and shall not support any contractual or legal claimsagainst the landlord or other property right holder.
Coordinate System: NAD 1983 StatePlane Alaska 5 FIPS 5005 FeetProjection: Transverse MercatorDatum: North American 1983
KMXT Building
Project Office Area - Approx. 16,349 sq ft
Proposed Leasehold - Approx. 92,115 sq ft
Building #1Building #2Building #3Proposed Leasehold Boundary
Not a Part of Leasehold
AGENDA ITEM #2.b.
Discussion Of The Lease For The Old Mental Health Buildings
Page 242 of 265
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 13, 2022
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Discussion Of The Larsen Bay School Disposition
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Direct the Manager and Borough Attorney to prepare the required documents including the
code required Disposal Ordinance for the property and facility.
DISCUSSION:
The Engineering and Facilities and Manager's Staff have been in discussions with the Larson
Bay Tribal Council regarding their interest in the disposal of the Larsen Bay School Facility. The
KIB may be able to have the conveyance approved under KIBC 18.20.100(B) if the recipient is a
nonprofit or municipality. In discussions the Tribal Council is very interested and is willing to
provide a guarantee as a portion of the disposal documentation that space will be made
available in the future for educational space associated with the state mandated education
requirements for appropriate age children.
The Tribal Council will plan to move the Tribal Offices to this facility and have tentative plans
to create a store for residents and visitors at the current Tribal Office location. The School
Facility will be used by the community as the Tribal Offices, community building, recreational
facility and potential school as required. The Council plans to request grant funding to update
and maintain systems for energy efficient operations for the future.
The current valuation is as follows: 2.26 Acres - Land $29,500.00 - Building $3,122,900.00 -
Total Value - $3,152,400.00.
ALTERNATIVES:
Retain Ownership of the facility.
FISCAL IMPACT:
No Cost Disposal
OTHER INFORMATION:
AGENDA ITEM #2.c.
Discussion Of The Larsen Bay School Disposition
Page 243 of 265
18.20.100Disposal for fair market value.
A. Except as otherwise provided by this title or another provision of law, all disposal of borough
land, other than land received through tax foreclosure under AS 29.45.450 which has been held
by the borough for less than 10 years, shall be for the fair market value of the interest disposed
of. The borough may accept in exchange for borough land any consideration of sufficient value
not prohibited by law. Unless the assembly sets a different minimum sale price in the ordinance
authorizing the sale, land received by tax foreclosure under AS 29.45.450 which has been held
by the borough for less than 10 years may be disposed of for the amount of taxes, penalty,
interest, and fees owed which includes costs to the borough of maintaining, managing,
foreclosing and selling the property.
B. The borough may dispose of borough land to the United States, the state of Alaska, or any
political subdivision thereof, or a nonprofit corporation or association, for less than the fair
market value of the interest disposed of, upon a finding by the assembly that the disposal will
allow the use of the land for a public purpose beneficial to the borough. It may do so by direct
negotiation with the organization acquiring the land, without conforming to
KIBC 18.20.120 through 18.20.155, unless otherwise directed by the assembly.
C. Notwithstanding the other requirements of this section, the assembly may authorize a 10
percent rebate (not to exceed $10,000) of the purchase price for the land so long as, within 36
months of the sale date, the purchaser has constructed a residential dwelling upon the property,
and has obtained all legal authorization required to occupy it.
D. For properties that are sold by the borough under the above provisions which are believed to
exhibit violations of adopted building safety or land use regulations, an estimate of the costs to
bring the property into compliance shall be sought. If an independent analysis by a competent
contractor or engineer shows that the cost of needed repairs or remediation of the subject
property added to the amount of the borough’s lien for property taxes does not exceed the
potential assessed value of the property as repaired, as determined by the borough assessor, the
property may only be sold pursuant to the inclusion of certain sale requirements to restore the
property to compliance with adopted building safety and land use regulations within a reasonable
period of time. [Ord. FY2021-25 §3, 2021; Ord. FY2017-16 §2, 2016; Ord. 86-40-O §2, 1986;
Ord. 80-28-O §1, 1980].
AGENDA ITEM #2.c.
Discussion Of The Larsen Bay School Disposition
Page 244 of 265
$- $5,000.00 $10,000.00 $15,000.00 $20,000.00 $25,000.00 $30,000.00 $35,000.00 $40,000.00 $45,000.00
FY2019 Heating Fuel
FY2019 Electricity & Meter
FY2019 Water & Sewer
FY2019 Janitorial
FY2019 Misc.
FY2020 Heating Fuel
FY2020 Electricity & Meter
FY2020 Water & Sewer
FY2020 Janitorial
FY2020 Misc.
FY2021 Heating Fuel
FY2021 Electricity & Meter
FY2021 Water & Sewer
FY2021 Janitorial
FY2021 Misc.
FY2022 Heating Fuel
FY2022 Electricity & Meter
FY2022 Water & Sewer
FY2022 Janitorial
FY2022 Misc.
FY2023 Heating Fuel
FY2023 Electricity & Meter
FY2023 Water & Sewer
FY2023 Janitorial
FY2023 Misc.
Larsen Bay -Cost Break Down
FY2019 -FY2023 (Current) TOTAL COSTS PER FISCAL YEAR
FY2023: 17,184.79
FY2022: $67,899.01
FY2021: $75,745.10
FY2020: $70,084.48
FY2019: $21,405.97
Note:
Heating Fuel Rates Range: $3.94-$4.64
Electricity two different rates: Uninterruptable ($0.11) and Interruptible ($0.40). AGENDA ITEM #2.c.Discussion Of The Larsen Bay School DispositionPage 245 of 265
INV # INV Date Description Total
28926‐31251 11/2/2018 Heating Fuel 1,981.18$
28926‐31300 11/30/2018 Garbage 103.00$
28926‐31301 11/30/2018 Water & Sewer 286.75$
28926‐31310‐1 12/3/2018 Electric & Meter Fee 1,737.00$
28926‐31310 12/3/2018 Electic & Meter Fee 848.80$
28926‐31390 1/3/2019 Electric & Meter Fee 3,107.65$
28926‐31426 2/1/2019 Electric & Meter Fee 870.47$
28926‐31453 2/20/2019 Janitorial Services 1,839.40$
28926‐31526 4/1/2019 Electric & Meter Fee 2,882.48$
28926‐31566 5/1/2019 Electric & Meter Fee 2,320.60$
28926‐31585 5/8/2019 Janitorial Services 1,881.62$
28926‐31650 6/3/2019 Electric & Meter Fee 1,971.02$
FY2019 28926‐31575 6/3/2019 Heating Fuel 1,576.00$
28926‐31735 7/1/2019 Electric & Meter Fee 1,659.94$
28926‐31751 7/11/2019 Janitorial Services 1,816.40$
28926‐31791 8/1/2019 Electric & Meter Fee 60.87$
3086 8/6/2019
ScottsHeating ‐ Gas&Boiler Checked
with INV 180774 511.71$
28926‐31870 9/3/2019 Electric & Meter Fee 15.44$
180774 9/19/2019 Travel to Villages 671.00$
28926‐33519 9/24/2019 Janitorial Services 2,531.16$
28926‐33541 10/1/2019 Electric & Meter Fee 16.64$
154673 10/4/2019 NAPA ‐ Glycol Buckets 13.28$
607328 10/4/2019 Sutliffs ‐ Glycol Lids 23.96$
10/17/2019aylor Fire ‐ Annual Fire Alarm Inspectio 1,897.02$
3139 10/11/2019 tsHeating ‐ Spare Parts for Heating Sys 509.39$
2827247 10/29/2019 SPAN AK ‐ Shipping for Window 158.67$
28926‐33589 11/1/2019 Electric & Meter Fee 227.63$
11/13/2019 Capitol Glass ‐ Window Replacement 342.39$
200067 11/30/2019 Glycol (x4) 5 gal Bucket 366.04$
28926‐33651 12/2/2019 Electric & Meter Fee 1,582.39$
700081 12/3/2019
Air Fare to Ship Glycol, Boiler Parts &
Window to Larsen Bay 473.00$
28926‐33671 12/19/2019 Janitorial Services 2,739.50$
28926‐33707 12/31/2019 Water & Sewer 286.75$
28926‐33706 1/2/2020 Electric & Meter Fee 4,868.99$
28926‐33772 1/24/2020 Heating Fuel 1,658.74$
28926‐33778 1/31/2020 Water & Sewer 286.75$
9433293603 2/4/2020 Grainger ‐ Sump Pump 800.68$
28926‐33771 2/5/2020 Electric & Meter Fee 6,165.04$
28926‐33773 2/13/2020 Heating Fuel 1,926.66$
28926‐33774 2/18/2020 Heating Fuel 1,028.34$
28926‐33783 3/3/2020 Janitorial Services 2,028.45$
28926‐33771 3/3/2020 Electric & Meter Fee 6,165.04$
Larsen Bay ‐ Combined Costs Breakdown By FY
AGENDA ITEM #2.c.
Discussion Of The Larsen Bay School Disposition
Page 246 of 265
28926‐33803 3/3/2020 Electric & Meter Fee 2,230.23$
28926‐33804 3/3/2020 Water & Sewer 286.75$
28926‐33809 3/4/2020 Heating Fuel 2,955.00$
28926‐33838 3/28/2020 Heating Fuel 2,675.26$
28926‐33863 4/3/2020 Electric & Meter Fee 2,057.15$
0403369‐IN 4/6/2020 Glycol (x4) 5 gal Bucket 104.99$
31027 4/17/2020 Taylor Fire ‐ Compressor Mount 2,989.12$
769857 4/17/2020 e to ship Glycol and Sump Pump Comp 409.50$
28926‐33899 4/30/2020 Water & Sewer 286.75$
28926‐33920 5/1/2020 Electric & Meter Fee 2,614.59$
28926‐33926 5/10/2020 Heating Fuel 1,788.76$
28926‐33946 5/31/2020 Water & Sewer 286.75$
28926‐33972 6/1/2020 Electric & Meter Fee 4,238.80$
28926‐34042 6/30/2020 Electric & Meter Fee 8,070.66$
28926‐34059 6/30/2020 Janitorial Services 4,107.24$
FY2020 28926‐34043 6/30/2020 Water & Sewer 286.75$
28926‐34075 7/31/2020 Water & Sewer 286.75$
28926‐34150 8/4/2020 Electric & Meter Fee 2,047.20$
CM 28926‐34090 8/25/2020 Credit on Electric & Meter Fee (2,047.20)$
28926‐34149 8/31/2020 Water & Sewer 286.75$
28926‐34090 9/2/2020 Electric & Meter Fee 2,376.60$
418413‐IN 9/4/2020 Petro ‐ Glycol Buckets 84.77$
28926‐34189 9/30/2020 Water & Sewer 286.75$
28926‐34198 10/1/2020 Electric & Meter Fee 2,479.16$
28926‐34230 10/30/2020 Heating Fuel 2,265.50$
849722 11/2/2020 Flight for Repairs on Spriklers 1,275.00$
849737 11/3/2020 Flight for Repairs on Spriklers 1,275.00$
28926‐34249 11/3/2020 Electric & Meter Fee 4,617.63$
28926‐3264 11/18/2020 Heating Fuel 2,880.14$
20346 11/23/2020Local Electric ‐ Sprinkler System Repair 1,975.22$
28926‐34287 12/4/2020 Electric & Meter Fee 2,196.22$
32841 12/17/2020 Taylor Fire ‐ Compressor Work 5,466.15$
28926‐34314 12/19/2020 Heating Fuel 2,036.98$
32458 1/8/2021 Electric & Meter Fee 1,786.20$
42433 1/8/2021 Electric & Meter Fee 15.00$
32483 1/29/2021 Heating Fuel 3,612.98$
32524 2/10/2021 Electric & Meter Fee 15.55$
32525 2/10/2021 Electric & Meter Fee 1,786.20$
32544 2/11/2021 Janitorial Services 8,155.00$
32532 2/22/2021 Heating Fuel 591.00$
32537 2/23/2021 Heating Fuel 3,270.20$
32557 3/3/2021 Heating Fuel 1,040.16$
32566 3/4/2021 Electric & Meter Fee 45.47$
32567 3/4/2021 Electric & Meter Fee 6,804.60$
32833 3/31/2021 Heating Fuel 1,970.00$
32817 4/2/2021 Heating Fuel 2,281.26$
32612 4/8/2021 Electric & Meter Fee 15.44$
32613 4/8/2021 Electric & Meter Fee 2,229.00$
32668 4/18/2021 Heating Fuel 256.10$
AGENDA ITEM #2.c.
Discussion Of The Larsen Bay School Disposition
Page 247 of 265
32654 5/10/2021 Electric & Meter Fee 1,901.00$
32679 5/10/2021 Electric & Meter Fee 16.64$
32815 5/11/2021 Heating Fuel 4,412.80$
32700 6/7/2021 Electric & Meter Fee 1,407.93$
32750 6/28/2021 Heating Fuel 2,758.00$
32788 6/30/2021 Electric & Meter Fee 15.00$
FY2021 32789 6/30/2021 Electric & Meter Fee 1,570.95$
32903 8/4/2021 Electric & Meter Fee 15.00$
32904 8/4/2021 Electric & Meter Fee 3,247.85$
32962 9/3/2021 Electric & Meter Fee 2,589.72$
33029 9/20/2021 Heating Fuel 2,698.90$
33016 10/6/2021 Electric & Meter Fee 317.00$
574576‐IN 10/14/2021 Petro ‐ Glycol Buckets 114.16$
33074 11/5/2021 Heating Fuel 3,163.82$
33087 11/5/2021 Heating Fuel 2,344.30$
33102 11/11/2021 Janitorial Services 10,340.00$
33115 11/16/2021 Heating Fuel 1,804.52$
33122 11/17/2021 Electric & Meter Fee 3,258.51$
33121 11/17/2021 Electric & Meter Fee 15.00$
33163 11/30/2021 Heating Fuel 2,746.18$
33206 12/1/2021 Electric & Meter Fee 2,229.00$
33207 12/1/2021 Electric & Meter Fee 15.00$
33170 12/1/2021 Water & Sewer 860.25$
33243 12/19/2021 Heating Fuel 4,055.36$
33260 1/3/2022 Heating Fuel 1,837.44$
33284 1/5/2022 Electric & Meter Fee 15.00$
33284 1/5/2022 Electric & Meter Fee 2,622.60$
33296 1/5/2022 Water & Sewer 286.75$
581879‐IN 1/10/2022 Petro ‐ Glycol Buckets 114.16$
33321 1/17/2022 Heating Fuel 2,881.44$
33342 1/31/2022 Heating Fuel 3,470.72$
33362 2/2/2022 Electric & Meter Fee 15.00$
33361 2/2/2022 Electric & Meter Fee 1,884.60$
33378 2/2/2022 Water & Sewer 286.75$
33402 2/15/2022 Heating Fuel 2,524.16$
33407 2/25/2022 Janitorial Services 4,500.00$
33441 3/7/2022 Electric & Meter Fee 15.00$
33442 3/7/2022 Electric & Meter Fee 1,835.40$
33432 3/7/2022 Heating Fuel 3,076.32$
33455 3/7/2022 Water & Sewer 286.75$
33520 4/4/2022 Electric & Meter Fee 15.00$
33519 4/4/2022 Electric & Meter Fee 2,130.60$
33494 4/1/2022 Water & Sewer 286.75$
33543 6/17/2022 Heating Fuel 4,299.42$
33590 6/17/2022 Heating Fuel 1,367.50$
33614 6/30/2022 Electric & Meter Fee 15.00$
33614 6/30/2022 Electric & Meter Fee 2,607.60$
33615 6/30/2022 Electric & Meter Fee 15.00$
AGENDA ITEM #2.c.
Discussion Of The Larsen Bay School Disposition
Page 248 of 265
FY2022 33648 6/30/2022 Electric & Meter Fee 15.00$
33649 7/22/2022 Electric & Meter Fee 7,084.80$
33649 7/22/2022 Electric & Meter Fee 15.00$
33775 8/26/2022 Electric & Meter Fee 2,607.60$
33775 8/26/2022 Electric & Meter Fee 15.00$
33775 8/26/2022 Electric & Meter Fee 15.17$
33775 8/26/2022 Electric & Meter Fee 15.00$
33778 7/29/2022 Electric & Meter Fee 2,607.60$
33778 7/29/2022 Electric & Meter Fee 15.00$
33778 7/29/2022 Electric & Meter Fee 15.17$
33778 7/29/2022 Electric & Meter Fee 15.00$
33827 8/26/2022 Electric & Meter Fee 2,607.60$
33827 8/26/2022 Electric & Meter Fee 15.00$
33827 8/26/2022 Electric & Meter Fee 15.00$
33947 10/14/2022 Electric & Meter Fee 4,703.52$
33947 10/14/2022 Electric & Meter Fee 15.00$
33947 10/14/2022 Water & Sewer 65.80$
33947 10/14/2022 Garbage 10.30$
FY2023 33967 CR 10/14/2022 Credit for INV 33775 (2,652.77)$
AGENDA ITEM #2.c.
Discussion Of The Larsen Bay School Disposition
Page 249 of 265
From:Dave Conrad
To:"Henson, Richard - Larsen Bay, AK"
Cc:Patricia Valerio; Meagan Christiansen
Subject:RE: [EXTERNAL] Larsen Bay Utilities
Date:Thursday, September 15, 2022 5:03:00 PM
Richard I did receive your email. I have been waiting for information from the Borough Attorney. As
soon as this lease associated with a property in town is ready, this will be placed on the agenda for
further discussion and approval. As I stated before, the discussion to date have been favorable to the
transfer of this building with conditions to the tribal entity in Larsen Bay.
From: Henson, Richard - Larsen Bay, AK <Richard.Henson@usps.gov>
Sent: Friday, September 2, 2022 10:05 AM
To: Dave Conrad <dconrad@kodiakak.us>
Subject: [EXTERNAL] Larsen Bay Utilities
To the Borough Assembly,
My name is Richard Henson Tribal President representing the Larsen Bay Tribe. I’m sending this
message in reference to the future of the school here in Larsen Bay.
The school is very important to the community and it’s closure will have a huge negative effect on
those who reside here year round. There were a few families that
were forced to move to Kodiak in order for their children to receive an education that includes social
interaction. The few children remaining will not have any school
hours of social interaction without the school.
Our intention with the school ( should we acquire it ) is to keep a couple of the classrooms,
classrooms. Utilizing 1 classroom for the remaining children to use for
school work during what would close to normal school hours. They will be monitored by Tribal staff,
and allowed the use of the gymnasium which will help in their physical
health.
These classrooms will also be available to any teachers that may be provided should we reach the
10 child requirement.
The residents here have a personal attachment to this building, many residents helped build this
school myself included. It’s complete closure would be devastating
to those of us who wish to remain indefinitely.
Allowing our Tribe to acquire the school will benefit our community and the school. Tribe being a
non-profit and working with several government agencies allows
us funding opportunities to do weatherization, energy efficiency, building maintenance along with a
location for our broadband. We will be moving our tribal operations
into one of the classrooms allowing us to turn our current tribal office into a general store. This will
create jobs along with providing a community service to help strengthen
our infrastructure.
AGENDA ITEM #2.c.
Discussion Of The Larsen Bay School Disposition
Page 250 of 265
Thank you for your time ,
Richard Henson Larsen Bay Tribal President.
AGENDA ITEM #2.c.
Discussion Of The Larsen Bay School Disposition
Page 251 of 265
KODIAK ISLAND BOROUGH
STAFF REPORT
OCTOBER 13, 2022
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Disposition of the Karluk School
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Discussion and decision directing staff regarding the disposition of the Karluk closed school.
Direct staff regarding the path the assembly chooses to take for this facility.
DISCUSSION:
For the last several years the Kodiak Island Borough School District has not operated the
school with a teacher. This is definitely a closed school however it was decided by the
borough to allow the school facility to remain open for the use of the Karluk students and the
community. The borough residents have been supporting the cost for the operational needs of
the community. Discussions have been ranging from allowing the community to continue the
use of the facility to shuttering the facility in a cost saving effort.
The school facility to our understanding technically if closed completely is the property of the
State of Alaska. As the Kodiak Island Borough has reported a heating oil spill to the Alaska
Department of Environmental Conservation (ADEC). As of July 2022, the ADEC contact is
preparing the final review for the Contaminated Sites Program review process. There was no
specific timeframe provided other than a statement that the process can take several months.
The KIB cannot proceed in any specific manner with the State of Alaska until a final
disposition form the ADEC has been received by the KIB. Staff believes that the State of
Alaska will not want to retain facility control. Once that is documented offer the facility to
Karluk or another non-profit.
4.89 acres - Land Value $37,300.00 - Facility Value $949,400.00 -Total Value - $986,700.00
ALTERNATIVES:
Continue to operate, maintain closed school facility, return to the State of Alaska, offer to
Karluk or a non-profit.
FISCAL IMPACT:
FY2023 Cost to Date $29,094.79.
OTHER INFORMATION:
AGENDA ITEM #2.d.
Discussion of the Karluk School Disposition
Page 252 of 265
AGENDA ITEM #2.d.Discussion of the Karluk School DispositionPage 253 of 265
AGENDA ITEM #2.d.Discussion of the Karluk School DispositionPage 254 of 265
AGENDA ITEM #2.d.Discussion of the Karluk School DispositionPage 255 of 265
AGENDA ITEM #2.d.Discussion of the Karluk School DispositionPage 256 of 265
AGENDA ITEM #2.d.Discussion of the Karluk School DispositionPage 257 of 265
INV Date INV # Description Total
12/18/2018 181101 Electricity & W&S 5,122.50$
12/18/2018 181101 Heating Fuel 3,125.00$
12/20/2018 7919 Heating Fuel 3,125.00$
12/31/2018 181201 Electricity & W&S 5,721.70$
1/23/2019 7921 Heating Fuel 3,125.00$
2/13/2019 190213 Electricity & W&S 4,262.90$
2/23/2019 7922 Heating Fuel 3,125.00$
2/28/2019 201902 Electricity & W&S 5,200.90$
3/7/2019 7923 Heating Fuel 3,125.00$
3/31/2019 190331 Electricity & W&S 5,417.96$
4/11/2019 7924 Heating Fuel 3,125.00$
5/8/2019 190430 Electricity & W&S 5,122.50$
5/13/2019 7926‐1 Heating Fuel 3,125.00$
6/7/2019 100 Electricity & W&S 4,554.10$
FY2019 6/21/2019 7927 Heating Fuel 3,125.00$
7/8/2019 101 Electricity & W&S 4,386.80$
8/1/2019 102 Electricity & W&S 3,172.30$
8/22/2019 7929 Heating Fuel 6,250.00$
9/6/2019 103 Electricity & W&S 4,449.80$
10/9/2019 104 Electricity & W&S 4,832.70$
11/1/2019 7930 Heating Fuel 6,250.00$
11/4/2019 105 Electricity & W&S 4,495.30$
12/11/2019 106 Electricity & W&S 4,671.00$
12/29/2019 7931 Heating Fuel 6,281.25$
1/9/2020 107 Electricity & W&S 5,563.50$
2/3/2020 7935 Heating Fuel 6,250.00$
2/12/2020 108 Electricity & W&S 5,572.60$
3/17/2020 7937 Heating Fuel 3,125.00$
3/17/2020 109 Electricity & W&S 4,450.50$
4/28/2020 7938 Heating Fuel 3,125.00$
4/28/2020 110 Electricity & W&S 5,395.50$
5/26/2020 7939 Heating Fuel 2,500.00$
5/26/2020 111 Electricity & W&S 4,527.50$
6/23/2020 112 Electricity & W&S 4,960.10$
FY2020 6/30/2020 113 Electricity & W&S 3,611.90$
8/25/2020 114 Electricity & W&S 4,616.40$
9/22/2020 115 Electricity & W&S 4,102.60$
9/29/2020 7941 Heating Fuel 3,125.00$
10/20/2020 116 Electricity & W&S 4,442.10$
10/20/2020 7942 Heating Fuel 3,125.00$
11/24/2020 117 Electricity & W&S 4,728.40$
11/24/2020 7943 Heating Fuel 3,125.00$
12/15/2020 118 Electricity & W&S 4,164.90$
12/15/2020 7944 Heating Fuel 8,281.25$
2/2/2021 119 Electricity & W&S 5,453.60$
Karluk ‐ Utility Costs Breakdown by FY
AGENDA ITEM #2.d.
Discussion of the Karluk School Disposition
Page 258 of 265
2/23/2021 7946 Heating Fuel 5,000.00$
2/23/2021 120 Electricity & W&S 3,896.80$
3/23/2021 7948 Heating Fuel 3,125.00$
3/23/2020 121 Electricity & W&S 4,330.10$
4/27/2021 7950 Heating Fuel 3,125.00$
4/27/2021 122 Electricity & W&S 4,048.30$
5/25/2021 123 Heating Fuel 3,125.00$
5/25/2021 123 Electricity & W&S 4,563.30$
6/30/2021 124 Electricity & W&S 4,401.50$
6/30/2021 125 Electricity & W&S 3,241.60$
FY2021 6/30/2021 126 Heating Fuel 1,250.00$
8/20/2021 126 Electricity & W&S 3,241.60$
9/21/2021 127 Heating Fuel 1,250.00$
9/21/2021 127 Electricity & W&S 1,943.20$
10/22/2021 128 Heating Fuel 2,500.00$
10/22/2021 128 Electricity & W&S 2,898.70$
10/29/2021 129 Heating Fuel 1,250.00$
10/29/2021 129 Electricity & W&S 3,163.30$
12/21/2021 130 Heating Fuel 2,500.00$
12/21/2021 130 Electricity & W&S 3,354.40$
12/27/2021 131 Heating Fuel 3,275.00$
12/27/2021 131 Electricity & W&S 3,352.30$
1/28/2022 132 Heating Fuel 1,875.00$
1/28/2022 132 Electricity & W&S 4,007.50$
4/22/2022 133 Heating Fuel 4,375.00$
4/22/2022 133 Electricity & W&S 4,052.90$
4/8/2022 134 Heating Fuel 2,500.00$
4/8/2022 134 Electricity & W&S 4,095.60$
4/22/2022 135 Heating Fuel 6,881.25$
FY2022 4/22/2022 135 Electricity & W&S 3,791.10$
6/3/2022 136 Heating Fuel 3,125.00$
6/3/2022 136 Electricity & W&S 3,671.40$
6/17/2022 137 Electricity & W&S 3,978.70$
7/22/2022 138 Heating Fuel 3,125.00$
7/22/2022 138 Electricity & W&S 3,820.50$
8/26/2022 139 Heating Fuel 3,125.00$
8/26/2022 139 Electricity & W&S 2,643.80$
FY2023 9/23/2022 140 Electricity & W&S 3,356.40$
AGENDA ITEM #2.d.
Discussion of the Karluk School Disposition
Page 259 of 265
INV Date INV # Description Total
FY2019 11/15/2018 MEMO 2018 Fuel Buy OUT $11,662.50
9/8/2019 3022
Scotts Heating ‐ Flew tech out
to fix boiler $905.58
8/9/2019 3086
Scotts Heating ‐ Gas & Boiler
Checked with INV180774 $511.72
9/4/2019 657500
Heating Repair ‐ Parts to
Karluk $390.52
9/19/2019 180774 Travel for Dave & Matt $671.00
10/4/2019 154673 Glycol Buckets $13.28
10/4/2019 607328 Glycol Buckets $23.96
10/17/2019
Taylor Fire Annual Fire Alarm
Inspections $1,897.01
10/16/2019 191016
Reimb. To MG for glycol
deilvery payment $100.00
11/15/2019 200067 Glycol (x4) 5gal buckets $366.04
3/17/2020 0397600‐IN Glycol Buckets $70.00
4/28/2020 769857
Airfare for Glycol & Sump
Pump Compresser $409.50
5/26/2020 624855 Sutliffs Cable Ties $41.97
5/26/2020 777258
Airfare to Ship Vaccum, Swing
Seats & Supplies $58.74
FY2020 6/16/2020 9545985260 Batteries for Emerg. Lighting $24.84 $5,484.16
10/6/2020 638650 Sutliffs ‐ Staple Gun & Staples $353.04
12/8/2020 705540 AK Air ‐ Parts for Generator $240.04
12/8/2020 9728052219 Hand Drum Pump $12.45
12/15/2020 9225141‐00 PPG ‐ Generator Parts $2,391.32
6/8/2020 2542‐209385 Carquest ‐ Antifreeze $132.93
6/22/2021 971230 Flight to Karluk $1,987.00
6/22/2021 971240 Flight to Karluk $754.00
6/22/2021 98506 Reimb. To JJ for Meal on Trip $19.24
6/22/2021 207666 Napa ‐ Parts for Generator $66.63
6/22/2021 661841 Sutliffs ‐ Drill & Socket Sets $64.97
6/22/2021 2542‐210708
CarQuest ‐ Lubricant for Gen.
Repairs $55.17
6/30/2021 564872‐IN Glycol Buckets $76.10
6/30/2021 565267‐IN Glycol Buckets $114.16
6/30/2021 5577 Scotts Heating ‐ Gen. Repair $1,190.91
FY2021 6/30/2021 KIB Landfill Fee $10.95 $7,468.91
Karluk ‐ MISC Costs Breakdown by FY
AGENDA ITEM #2.d.
Discussion of the Karluk School Disposition
Page 260 of 265
8/20/2021 1013287 Freight for New Key $11.00
12/27/2021 1095690 Flight to Karluk $754.00
12/27/2021 1080038 Flight to Karluk $330.00
FY2022 1/7/2022 6312 Scotts Heating $1,105.00
8/17/2022 4.57644E+11 Amazon ‐ Honeywell Relay $30.19
FY2023 9/14/2022 839982741 Grainger ‐ General Relay $18.80 $2,248.99
AGENDA ITEM #2.d.
Discussion of the Karluk School Disposition
Page 261 of 265
$- $10,000.00 $20,000.00 $30,000.00 $40,000.00 $50,000.00 $60,000.00 $70,000.00
FY2019 - Electricity ($0.70/kW)
FY2019 - Water & Sewer ($100/month)
FY2019 - Heating Fuel ($6.25/gal)
FY2019 - Misc. - Fuel Buyout
FY2020 - Electricity ($0.70/kW)
FY2020 - Water & Sewer ($100/month)
FY2020 - Heating Fuel ($6.25/gal)
FY2020 - Misc. Maint. & Repairs
FY2021 - Electricity ($0.70/kW)
FY2021 - Water & Sewer ($100/month)
FY2021 - Heating Fuel ($6.25/gal)
FY2021 - Misc. Maint. & Repairs
FY2022 - Electricity ($0.70/kW)
FY2022 - Water & Sewer ($100/month)
FY2022 - Heating Fuel ($6.25/gal)
FY2022 - Misc. Maint. & Repairs
FY2023 - Electricity ($0.70/kW)
FY2023 - Water & Sewer ($100/month)
FY2023 - Heating Fuel ($6.25/gal)
FY2023 - Misc. Maint. & Repairs
KARLUK Cost Break Down Per Fiscal Year
2023 (Present) to 2019
*Please note this graph is based on data from our electronic financial system. By EF Department Secretary 10.11.2022
TOTAL COSTS PER FISCAL YEAR
FY2023: $29,094.79
FY2022: $67,775.76
FY2021: $92,739.76
FY2020: $99,254.91
FY2019: $72,565.06 AGENDA ITEM #2.d.Discussion of the Karluk School DispositionPage 262 of 265
From:Jena Hassinger
To:Fix, Julie E (DEC)
Cc:Dave Conrad
Subject:RE: Karluk School USTS (File #2564.26.001)
Date:Tuesday, October 11, 2022 2:18:26 PM
Attachments:image001.png
Hi Julie,
I just wanted to touch base to see if there are any updates regarding this site? The Borough is
looking to release the school back to the State of Alaska and for that to occur this needs to be
closed.
Thanks for your help!
-Jena
Jena Hassinger
Environmental Specialist
Engineering Facilities Department
Kodiak Island Borough
(907)486-9348
jhassinger@kodiakak.us
From: Matt Gandel <mgandel@kodiakak.us>
Sent: Tuesday, July 5, 2022 3:20 PM
To: Fix, Julie E (DEC) <julie.fix@alaska.gov>
Cc: Ryan Kingsbery <RKingsbery@tpeci.com>; Jena Hassinger <jhassinger@kodiakak.us>
Subject: RE: Karluk School USTS (File #2564.26.001)
Julie,
No problem, I know these things take time and this site has an extended history. Jena Hassinger is
the KIB Environmental Specialist and will be taking over when I am gone. I have copied her on this
email. I will be here until the end of the month if any questions come up, and of course Ryan and
Travis/Peterson have been involved for some time and have good knowledge of the site and its
history. Thanks.
Matt
AGENDA ITEM #2.d.
Discussion of the Karluk School Disposition
Page 263 of 265
From: Fix, Julie E (DEC) <julie.fix@alaska.gov>
Sent: Friday, July 1, 2022 2:47 PM
To: Matt Gandel <mgandel@kodiakak.us>
Cc: Ryan Kingsbery <RKingsbery@tpeci.com>
Subject: RE: Karluk School USTS (File #2564.26.001)
Good Afternoon Matt,
My comment letter is being reviewed today and should be ready to send next Tuesday. Once I
approve the final CAP, I will complete a more thorough site file review to ensure that there are no
data gaps and discuss closure with my supervisor and CSP management. Decisions regarding site
closures with ICs (and an Environmental Covenant) are made by CSP management. Furthermore, the
Environmental Covenant process can take some time. Do you know who will be taking your place?
Apologies again, for the extended review time. It has been a very busy spring and summer.
Regards,
Julie Fix
Alaska Dept. of Environmental ConservationContaminated Sites Program
410 Willoughby Avenue, Juneau, AK 99801
Phone 907.465.5207| Fax 907.465.5262
From: Matt Gandel <mgandel@kodiakak.us>
Sent: Thursday, June 30, 2022 11:25 AM
To: Fix, Julie E (DEC) <julie.fix@alaska.gov>
Cc: Ryan Kingsbery (RKingsbery@tpeci.com) <RKingsbery@tpeci.com>
Subject: RE: Karluk School USTS (File #2564.26.001)
Julie,
Can you please provide an update on this review? I will be leaving the Borough at the end of July and
since I have the most institutional knowledge of this site I was hoping to get this closed out before I
leave if possible. Thanks.
Matt
From: Fix, Julie E (DEC) <julie.fix@alaska.gov>
Sent: Thursday, March 31, 2022 9:08 AM
To: Matt Gandel <mgandel@kodiakak.us>
Cc: Ryan Kingsbery (RKingsbery@tpeci.com) <RKingsbery@tpeci.com>
Subject: RE: Karluk School USTS (File #2564.26.001)
Good Morning,
AGENDA ITEM #2.d.
Discussion of the Karluk School Disposition
Page 264 of 265
CAUTION: This email originated from outside the State of Alaska mail system.Do not click links or open attachments unless you recognize the sender and knowthe content is safe.
The report is still in my review que. I should be able to complete my review of the revised report
sometime next week.
Regards,
Julie Fix
Alaska Dept. of Environmental ConservationContaminated Sites Program901 Halibut Point Road, Suite #3, Sitka, AK 99835-7106Phone 907.747.3432|Fax 907.465.5218
From: Matt Gandel <mgandel@kodiakak.us>
Sent: Wednesday, March 30, 2022 4:23 PM
To: Fix, Julie E (DEC) <julie.fix@alaska.gov>
Cc: Ryan Kingsbery (RKingsbery@tpeci.com) <RKingsbery@tpeci.com>
Subject: Karluk School USTS (File #2564.26.001)
Good afternoon Julie,
I just wanted to check on the status of approval on the Final Corrective Action Report for the USTS at
Karluk School. We have not heard anything since it was submitted earlier this year. Please let me
know if you have any questions on the report or require any additional information.
Matt GandelProject Manager/InspectorKodiak Island BoroughEngineering/Facilities Department710 Mill Bay Road, Room 224Kodiak AK 99615Phone: 907-486-9211Fax: 907-486-9347Email: mgandel@kodiakak.us PUBLIC RECORDS LAW DISCLOSURE: This email and responses to this email are subject toprovisions of the Alaska Statutes and may be made available to the public upon request.
AGENDA ITEM #2.d.
Discussion of the Karluk School Disposition
Page 265 of 265
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 Fax (907) 486-9390
TO: Kodiak Island Borough Assembly, Mayor Roberts
FROM: David Conrad, Interim Borough Manager
RE: Managers Report, October September 15, 2022
Information Technology Department (IT) — A Surplus Sale — is scheduled for Friday,
October 141h from 8:00am thr0ough 3:00pm in the Assembly Chamber at 710 Mill Bay Road.
The format will be a silent auction with bidding closing at 3:00 p.m. High bidders may claim
their purchases by paying in CASH, from 3:00 to 5:00 pm on Friday or from 8:00 am to 3:00 pm
on Monday, October 17th.
Pacific Spaceport Complex Alaska — On October 6, 2022, an announcement was made by the
Alaska Department of Natural Resources regarding the temporary suspension of the Alaska
Aerospace Renewal 1plication for Interagency Land Management. This suspension is due to
the community's outpouring of interest and concern. The KIB staff will monitor this situation
and watch for the resubmission after review. I will contact Mr. Keeter to discuss the proposed
changes in the resubmission.
Bridge Investment Planning Grant Award — On October 11, 2022, the announcement was
made that the Kodiak Island Borough received $1,288,000 grant funding for the Sargent Creek
and Russian River Bridges Planning Study. This grant application was submitted in cooperation
with the State of Alaska Department of Transportation and the Alaska Municipal League (AML).
Many thanks are due to our cooperators for their assistance in preparing a very short grant turn
around submission.
Staff is waiting for an announcement regarding application for grant funding from the Alaska
Department of Homeland Security and Emergency Management for additional funding related to
the hydrology analysis required for the previously referenced project in the Bells Flats area.
PKIMC/LTC/KCHC — I have been contacted by both Providence and KCHC Staff to discuss
the existing facilities and their relationship to the future health care needs of the Kodiak Island
Borough. I will be requesting a discussion be placed on an upcoming agenda for evaluation and
discussion. KCHC has received approximately 7 million toward expansion and has requested
consideration to place a project on the Capital Improvement Project list.
Finance and I are discussing a proposal to finalize the costs associated with the two fuel spills on
the property. Staff anticipates completion of this discussion prior to the end of September.
KIBSD - The Peterson HVAC and Roof Replacement Project will be discussed this evening. A
request to fund the project development to the 9500 design stage will be discussed.
Peterson Roof and HVAC Replacement Project- Anticipate a cost proposal including two
alternatives for the HVAC equipment. 65% cost estimate has been received at a projected cost of
$2,269,000.00. This will be reviewed and put before the assembly for consideration for the use
of the ARPA Funding.
The Main Elementary roof has been completed. Final inspection is pending.
The East Elementary School parking lot patching has been completed.
Assessing
KANA case - Working on follow up information after depositions. Attorney will be on island
October 27th for additional depositions. December 12,13, 14 tentative trial dates.
Assessing staff continues performing the required field work for the reassessment of properties
within the City of Kodiak boundaries.
Staff is updating and preparing for the distribution of the updated senior citizen and disabled
veteran exemption applications and the personal property filing forms.
Community Development -
Meetings with staff to ensure customer service and the departments fiinctionality during this
recent transition have been completed.
Staff are working on various permits and applications. Spruce Cape subdivision has been placed
on hold by Dowl Engineering. Awaiting preliminary plat submission.
Mill Bay Plaza is being reviewed for final plat.
Finance —
Staff continues working to gather information for the upcoming reporting required for the ARPA
funds received to date. Anticipate an additional conversation regarding the issued final rule
regarding expenditure and accounting requirements.
Staff is currently busy with tax payments which are due by October 17, 2022.
Engineering and Facilities —
KRFC — Awaiting confirmation from GSA regarding the funding and acceptance of the apparent
low bidder for the Carpet Replacement Project at KFRC. Anticipate the award announcement the
week of October 24th. Upon written confirmation staff will request that this associated contracts
are added to the agenda for approval.
Bulldozer Procurement — Dozer rebuild has commenced. Anticipate a January 2023 completion
pending the availability of the required repair parts.
Service Area Contracts —Anticipate advertising for a Snow and Ice Control contract to be able
to work this winter under contract guidance and pricing.
Service Contracts - Electrical Service, Heating and Plumbing bids have been finalized and all
contracts have been signed.
Landfill — Work is continuing at the site. Three more blasting events will occur prior to the end
of October. Rock processing will continue as the weather allows.
A presentation will be assembled and presented to discuss the excessive amounts of garbage,
green waste, appliances, and large items being dumped illegally at the various dumpster sites.
The effort for the staff to handle and transport these items to the landfill has become untenable
and costly to the enterprise fund.
Dawson Construction is on site and the foundation walls have been poured. Under slab piping
has been installed and electrical conduit installation is progressing. Anticipate the contractor to
pour the slab within the next two weeks. The slab will be protected for the winter and
construction will resume in the Spring of 2023.
Staff is preparing the documents for the request of low interest loans from the ADEC State
Revolving Loan Questionnaire. This request will be for 4.45 million dollars.
Staff is researching a grant opportunity for Hunter Access Grant funding associated with possible
bridge replacement at the KIB property in Chiniak. This funding would aim to design and
possible replace the temporary "logging bridge" currently in that location.
List of Pending Items for Discussion
Bayside Classroom Addition
Disposition of Closed School Facilities Allowable Scope for Current Staff
OSHA Voluntary Compliance Visit - Rescheduled for October
Continued update of the Personnel Manual
ARPA Funding Reporting is continuing.
Grant Application and Local Match Funding Approval for application prior to expending staff
time.
Leases - Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care
Major Maintenance Funding for Facilities
Disposition of Mental Health Buildings Information provided to the assembly
Solid Waste Collection Contract Modifications
Service Area Contracts
Annual Contracts
Additional Methods to Reward Employees in Personnel Manual
Vehicle Replacement
Funding opportunities for road repairs and improvements.
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 8, 2022
ASSEMBLY WORK SESSION
SUBJECT: Assembly Discussion Of The Use Of American Rescue Plan Act (ARPA),
Which Includes Coronavirus State & Local Fiscal Recovery Funds (SLFRF)
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Develop prioritized project list for the expenditure of funds.
DISCUSSION:
The Borough has received approximately $3.1 million of American Rescue Plan Act (ARPA) funds
which include Coronavirus State & Local Fiscal Recovery Funds (SLFRF); another $1.2 million is
expected in October bringing the total to approximately $4.4 million. Treasury continues to update its
FAQ's regarding the eligible uses of funds and some of the assembly's intended use are not eligible uses
of the money. Staff would like the assembly to consider re -allocating all funds to one or more
large projects that would benefit the community and would clearly fit into the restrictive uses of
the funds. Several suggestions would be:
• Landfill Phase 3 closure (water quality)
• Leachate Treatment Plant (water quality)
• Peterson School HVAC/Roof (air quality)
• High School HVAC (air quality)
• Hospital HVAC/Chiller (air quality)
• Hospital Smoke Dampeners (air quality)
ALTERNATIVES:
FISCAL IMPACT:
None
OTHER INFORMATION:
Attached documents include:
• SLFRF - Compliance and Reporting Guidance (Feb 28-2022 Version 3)
• Treasury FAQ's (Updated July 27, 2022)
• Treasury Overview of the Final Rule (issue date January 2022)
• Assembly Resolutions (FY2022-16, FY2022-18, FY2022-19, FY2022-22)
Kodiak Island Borough
0
U.S. Department
of Transportation
Federal Highway
Admiristration
BIP Planning Grant Awards
FY 2022
www.fhwa.dot.,gov/bridge/bip 1
0
U.S. Department
of Transportation
Federal Highway
Administration
BIP Planning Grant 2022 Awards Fact Sheets
Table of Contents
Project Name
State
Award
Amount
Rural or
Urban
Page
Number
1. Kodiak Sargent Creek and Russian River
Bridges Planning Stud
Alaska
$1,288,000
Rural
3
2. Gila River Bride
Arizona
$421,600
Rural
4
3. Tehama County Feasibility Study Woodson
Bridge
California
$320,000
Rural
5
4. Fillmore Street Bridge Improvements
Colorado
$750,000
Urban
6
5. I-95 Exits 7-9
Connecticut
$1,000,000
Urban
7
6. Transforming Critical Links in
Athens -Clarke Count
Georgia
$772,000
Urban
8
7. Peabody Road Bridge Replacement
Illinois
$48,000
Rural
9
8. Burlington Street/Highway 1 Bridge
Improvements
Iowa
$300,000
Urban
10
9. Replacement of Old LA 182 over Lafourche
Bayou
Louisiana
$60,000
Urban
11
10. PG County Connecting Communities
Bundled Bridge Replacement Project
Maryland
$560,000
Urban
12
11. St. Albans Bay Bride
Minnesota
$269,600
Urban
13
12. Flathead County Bridge Improvement
Project
Montana
$240,000
Rural
14
13. Fort Crook Road Bride
Nebraska
$440,000
Urban
15
14. Cape May County Bridge Planning Project
New Jersey
$1,980,000
Rural
16
15. East River Bridges Capital Program
Development
New York
$1,600,000
Urban
17
16. Roosevelt Memorial Bridge Improvement
Program
Oklahoma
$957,300
Urban
18
17. IBR Hayden Island Ground Improvement
Stud
Oregon
$1,000,000
Rural
19
18. Philadelphia Overhead Bridge
Rehabilitation Program
Pennsylvania
$1,560,000
Urban
20
19. I-95 Planning and Design Resiliency
South
Carolina
$720,000
Rural
21
20. Hickman County Planning
Tennessee
$120,000
Rural
22
21. Primrose Creek Bridges Planning
Texas
$800,000
Urban
23
22. I-84 Uintah Junction to Echo Junction Fea-
sibility Stud
Utah
$800,000
Rural
24
23. 4th/Argo Railyard Bridge Replacement
Planning Stud
Washington
$2,400,000
Urban
12-5
www.fhwa.dot.gov/bridge/bip
BIP Planning, Rural
Q
U.S. Department
of Transportation
Federal Highway
Administration
Kodiak Sargent Creek and Russian River Bridges Planning Study
Kodiak Island Borough, Alaska
Grant Funding: $1,288,000
Estimated Total Planning Project Costs: $1,610,000
Project Description
The Kodiak Sargent Creek and Russian River Bridges Planning Study includes a Planning and
Environment Linkages (PEL) study, hydrologic study, and other planning activities that are nec-
essary to replace two bridges.
Project Benefits
This planning project should lead to moving these bridges toward replacement. The project will
contribute to the functioning and growth of the economy, which depends on the bridges for
freight connectivity and movement of residents within the Borough. The deterioration of the
bridges and related transportation assets threatens to result in bridge service gaps, which replace-
ment would overcome. Access to the nearby subdivision, too, should promote greater land -use
productivity and mixed -income residential development.
Photo source: Kodiak Island Borough, Alaska
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KODIAK ISLAND BOROUGH
Meeting Type: WDWCSesSIoN Date: i i3aoa�
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