2022-08-25 Work Session
Watch meetings live, online at www.kodiakak.us
Citizen Comment: 486-3231 or 855-492-9202
Kodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, August 25, 2022, 6:30 p.m. Meetings are livestreamed online at ww.kodiakak.us
Please subscribe to be notified when agenda packets are published.
Work Sessions are informal meetings of the Assembly where Assembly members review the
upcoming regular meeting agenda packet and seek or receive information from staff. Although
additional items not listed on the work session agenda are discussed when introduced by the
Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda.
Page
1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2. AGENDA ITEMS
3
a.
Federal Lobbyist Update From Sebastian O'Kelly
Federal Legislative Update - Pdf
4 - 68
b.
Presentation From State Department Of Transportation On The
Otmeloi Way Reconstruction Project.
Agenda Item Report - Pdf
DOTPF_Presentation_Otmeloi Way
69 - 98
c.
Discuss Codes Pertaining To Emergency Services Council And
Emergency Services Organization
Agenda Item Report - Pdf
3. CLERK'S COMMENTS
4. MANAGER’S COMMENTS
5. PACKET REVIEW
RESOLUTIONS
• Resolution No. FY2023-10 Authorizing The Borough Manager To
Apply To The State Of Alaska Department Of Environmental
Conservation (ADEC) For The Amendment Of The Existing
Alaska Clean Water Fund Loan Number 505041 (Landfill Design
Page 1 of 98
Watch meetings live, online at www.kodiakak.us
Citizen Comment: 486-3231 or 855-492-9202
And Construction, Phase III – Leachate Treatment Facility) For
The Leachate Treatment Plant Upgrade And The Stage 3 Landfill
Cover Projects
• Resolution No. FY2023-11 Amending The Bylaws of The Kodiak
Fisheries Development Association
OTHER ITEMS
• Selection Of A Proposer For The Kodiak Island Borough
Employee Compensation Study
• Declaring The Seats Held by Mr. Nathan Svoboda And Mr.
Patrick Cummings On The Solid Waste Advisory Board Vacant
6. ASSEMBLY MEMBERS’ COMMENTS
7. MAYOR'S COMMENTS
Page 2 of 98
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 25, 2022
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Federal Lobbyist Update From Sebastian O'Kelly
ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support
RECOMMENDATION:
DISCUSSION:
Sebastian O'Kelly with Robertson, Monagle & Eastaugh, the KIB contracted federal lobbying
firm, will be present to provide an update to the Assembly regarding federal opportunities and
issues of interest.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #2.a.
Federal Lobbyist Update From Sebastian O'Kelly
Page 3 of 98
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 25, 2022
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Presentation From State Department Of Transportation On The Otmeloi Way
Reconstruction Project.
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
DISCUSSION:
DOT&PF requested to attend the work session with the KIB assembly to discuss the Otmeloi
Way Reconstruction project. Attached is an agenda with the intended talking points on the
project.
Phil White, David Pyeatt, Billy Redman, Abbie Catman, Greg Weinert and Sam Dapcevich from
DOT will be attending the meeting. A Power Point presentation of the revised 35% drawings for
this project will be presented and discussed (not available at the time this packet is released).
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #2.b.
Presentation From State Department Of Transportation On The Otmeloi Way ...
Page 4 of 98
Southcoast Region
Department of Transportation & Public Facilities
Z68713 KDK Otmeloi Way Reconstruction
Agenda ~35% Review
8/25/2022
Page 1 of 2
DOT&PF Attendance:
David Pyeatt P.E. Project Manager
Phillip White P.E. Designer
William Redman Designer
Abbie Carter Designer
Gregory Weinert ROW Group Chief
Sam Dapcevich Information Officer
Agenda:
1. Introductions (Sam)
2. Otmeloi Way – Overview (Phil and David)
a. Project is approximately ¾ miles long and includes part of Mallard Way.
b. Average Daily Traffic is extremely low ~ 380 vehicles
c. Speed limit is 25mph
d. Otmeloi Way is classified Rural Minor Collector
e. Two lanes and a two-way street
f. The State has a memorandum of agreement (MOA) with the Kodiak Borough.
The MOA states the KDK Borough will take ownership of the project after the
project has been constructed
3. Proposed design - Overview: (Billy)
a. 11-foot lanes
b. 10-foot-wide multiuse path
c. Drainage improvements such as curb and gutter
d. Asphalt Paving
e. Sight distance improvements
4. Current proposed plan updates from 2020 planset (Phil)
a. Horizontal and Vertical alignment tweaked for constructability
i. Largest changes occurred around Stations:
19+00 to 27+00
42+00 to 51+00
b. Driveway slopes beyond 15% grade are less steep
c. Retaining wall length reduced
d. Ditch slopes steepened from 2:1 to 1.5:1 to reduce project footprint
e. Storm sewer network redesigned for feasibility
5. Right of Way (ROW) (Gregory)
a. Temporary and permanent easement cannot be mapped or negotiated at stage.
However, current State of Alaska ROW lines are projected on the planset.
6. Cost update (Abbie)
a. Estimated project price increased from approx. $5 million to $9 million
i. MOA Section III part 2: Borough match for project is 9.03%. ~ $810,000
AGENDA ITEM #2.b.
Presentation From State Department Of Transportation On The Otmeloi Way ...
Page 5 of 98
Southcoast Region
Department of Transportation & Public Facilities
Z68713 KDK Otmeloi Way Reconstruction
Agenda ~35% Review
8/25/2022
Page 2 of 2
7. Schedule (David)
a. Current position:
i. Environmental Document procurement in process
ii. DOT&PF is searching for a consultant to finish the project
b. Looking Ahead:
i. Expected advertisement: First quarter 2024
ii. Expected construction: Summer 2024 or Summer 2025
8. Questions (All)
AGENDA ITEM #2.b.
Presentation From State Department Of Transportation On The Otmeloi Way ...
Page 6 of 98
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AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 7 of 98
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AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 8 of 98
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AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 9 of 98
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PT: STA: 21+55.46BOP: 10+00.00Otmeloi WayOTMELIO WAY DESIGN ALIGNMENTSEGMENTL1C1L2C2L3C3L4C4L5C5L6C6L7C7L8C8L9C9L10C10L11START STA10+00.0017+88.3220+09.0120+36.8521+55.4622+35.7923+54.0024+03.4625+95.2526+93.9429+36.1129+59.4433+95.1835+71.6836+93.2138+31.1139+37.5641+93.2945+61.0150+06.0351+19.74NORTHING1401240.911400686.891400538.911400521.171400475.441400466.421400420.941400389.491400277.321400224.801400188.601400194.431400368.961400465.011400497.991400495.591400505.041400554.711400770.951401170.491401233.94EASTING1957577.061958137.861958301.501958322.951958430.601958510.431958617.771958655.941958811.351958894.901959127.641959150.231959547.441959695.521959810.641959948.521960054.351960305.211960586.641960782.611960871.41END STA17+88.3220+09.0120+36.8521+55.4622+35.7923+54.0024+03.4625+95.2526+93.9429+36.1129+59.4433+95.1835+71.6836+93.2138+31.1139+37.5641+93.2945+61.0150+06.0351+19.7451+23.00RADIUS2500.00205.00205.001500.00297.561350.00205.00500.00400.00115.00LENGTH220.70118.61118.21191.79242.17435.74121.52106.45367.72113.71DELTA5°03'29"33°09'00"33°02'18"7°19'33"46°37'49"18°29'37"33°57'53"12°11'53"52°40'18"56°39'19"MONUMENT NOTES:1. If any pair of control pointsdisagrees from published value bymore than 1:10,000 horizontally orvertically then a third network pointmust be tied to ascertain which pointis in error or has been disturbed.2. Whether listed or not, allmonuments, property markers, oraccessories that will be disturbed orburied shall be referenced prior tobeing disturbed, and re-established intheir original position and a record ofmonument form in accordance withA.S.34.65.040 shall be submitted tothe construction engineer for reviewprior to recording. Coordinate valueslisted are for informational purposesand should be used to resetmonuments only as a last resort.KODIAK: OTMELOI WAYREHABILITATIONSURVEY CONTROL SHEETNOTE:Coordinates in these tables HOLD over bearings and distances.HORIZONTAL & VERTICAL CONTROLTHIS PROJECT IS SURVEYED AND PROJECTED TO NAD83(2011) EPOCH2010.00 AK STATE PLANE COORDINATE SYSTEM ZONE 5. THE VERTICALDATUM IS NAVD88.THESE DATUMS WERE DERIVED FROM TIES TO THE NATIONAL SPATIALREFERENCE SYSTEM AND USING GEOID MODEL12B AS PUBLISHED BYTHE NATIONAL GEODETIC SURVEY. ALL COORDINATES, DISTANCES, ANDBEARINGS SHOWN HEREON ARE STATE PLANE GRID. ALL ELEVATIONSAND GRADES ARE NAVD88 ORTHOMETRIC HEIGHTS. ALL UNITS ARE U.S.SURVEY FEET. SEE TABLES ON SHEET A5 FOR COMPLETE LIST OFCONTROL POINTS.Project Specific Basis of Horizontal Control23 : 2.5” Aluminum CapNAD83(2011) Lat 55°37'13.6043” N Lon 137°10'30.4429”WAK SPCS Zone 5 N 1401275.24' E 1960837.30'33 : 2.5” Aluminum CapNAD83(2011) Lat 55°37'11.7190” N Lon 137°11'27.6544”WAK SPCS Zone 5 N 1401252.04' E 1957544.34'Project Specific Basis of Vertical Control23 : = 59.66' NAVD8833 : = 51.60' NAVD88H. Erik Pedersen07/12/22No. 14828AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 10 of 98
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KODIAK: OTMELOI WAYREHABILITATIONSURVEY CONTROL SHEETMONUMENT NOTES:1. If any pair of control pointsdisagrees from published value bymore than 1:10,000 horizontally orvertically then a third network pointmust be tied to ascertain which pointis in error or has been disturbed.2. Whether listed or not, allmonuments, property markers, oraccessories that will be disturbed orburied shall be referenced prior tobeing disturbed, and re-established intheir original position and a record ofmonument form in accordance withA.S.34.65.040 shall be submitted tothe construction engineer for reviewprior to recording. Coordinate valueslisted are for informational purposesand should be used to resetmonuments only as a last resort.H. Erik Pedersen07/12/22No. 14828AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 11 of 98
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PT: STA: 45+61.01KODIAK: OTMELOI WAYREHABILITATIONSURVEY CONTROL SHEETMONUMENT NOTES:1. If any pair of control pointsdisagrees from published value bymore than 1:10,000 horizontally orvertically then a third network pointmust be tied to ascertain which pointis in error or has been disturbed.2. Whether listed or not, allmonuments, property markers, oraccessories that will be disturbed orburied shall be referenced prior tobeing disturbed, and re-established intheir original position and a record ofmonument form in accordance withA.S.34.65.040 shall be submitted tothe construction engineer for reviewprior to recording. Coordinate valueslisted are for informational purposesand should be used to resetmonuments only as a last resort.H. Erik Pedersen07/12/22No. 14828AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 12 of 98
Otmeloi Way
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KODIAK: OTMELOI WAYREHABILITATIONSURVEY CONTROL SHEETMONUMENT NOTES:1. If any pair of control pointsdisagrees from published value bymore than 1:10,000 horizontally orvertically then a third network pointmust be tied to ascertain whichpoint is in error or has beendisturbed.2. Whether listed or not, allmonuments, property markers, oraccessories that will be disturbed orburied shall be referenced prior tobeing disturbed, and re-establishedin their original position and a recordof monument form in accordancewith A.S.34.65.040 shall besubmitted to the constructionengineer for review prior torecording. Coordinate values listedare for informational purposes andshould be used to reset monumentsonly as a last resort.All SURVEY CONTROL monuments in this tableare provided strictly for survey control. Should anyof them be destroyed during construction they shallNOT be replaced.All PROPERTY MONUMENTS in this existingproperty table shall be preserved in place orreferenced prior to disturbance and replacedat their original horizontal position. ARECORD OF MONUMENT FORM SHALL BESUBMITTED TO DOT FOR REVIEWBEFORE RECORDING.H. Erik Pedersen07/12/22No. 14828AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 13 of 98
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Our mission is to Keep Alaska Moving through service and infrastructure.
Alaska Department of
Transportation & Public Facilities
Z687130000 Otmeloi Way Reconstruction
35% Planset Work Session
Phillip White, David Pyeatt, William Redman, Abbie Carter,
Greg Weinert, Sam Dapcevich
8/25/2022AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 49 of 98
2
Overview
Features of the road:
•Speed Limit: 25mph
•Average Daily Traffic is 380 vehicles
•Length between Rezanof Dr and Monashka Bay Rd: ¾ miles
•The Project will Include 550 feet of Mallard Way
8/25/2022 AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 50 of 98
3
Proposed Design
8/25/2022
Proposed Features:
•Realign Otmeloi Way to meet Sight Distance Requirements
•Rebuilt Structural Section for Otmeloi and Mallard Way
•11 foot Asphalt Driving Lane
•10 foot Asphalt Multiuse Path
•Drainage Improvements
AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 51 of 98
4
Design Updates
Pavement Structural Sections
Based on Alaska Flexible Pavement Design Manual
20 year design life = 150,000 Equivalent Single Axle Loads
Porous Backfill Material used to Control Subsurface Drainage AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 52 of 98
5
Design Updates
Intersection Improvements
•Station 21+00 (Sheet F2)
Otmeloi Way and
Peninsula RD Intersection
AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 53 of 98
6
Design Updates
Otmeloi Way and Peninsula RD Intersection
Perpendicular Intersection
Increased Sight Distance and Comfort
Otmeloi Way and
Peninsula RD Intersection
AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 54 of 98
7
Design Updates
Retaining Walls
Retaining Wall on Otmeloi Way: Station: 24+00 to 27+00 (Sheet M1)
Otmeloi Way Retaining Wall
AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 55 of 98
8
Design Updates
Retaining Walls
Retaining Wall on Otmeloi Way: Station: 24+00 to 27+00 (Sheet M1)
Otmeloi Way Retaining Wall AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 56 of 98
9
Design Updates
Retaining Walls
Retaining wall on Mallard Way: Station 1+20 to 2+50 (Sheet M2)
Mallard Way Retaining Wall
AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 57 of 98
10
Design Updates
Retaining Walls
Retaining Wall on Mallard Way: Station 1+20 to 2+50 (Sheet M2)
Mallard Way Retaining Wall
AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 58 of 98
11
Design Updates
Sight Distance
Hill Widened at Station 22+50 (Sheet F2)AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 59 of 98
12
Design Updates
Vertical Alignment Adjusted for Sight Distance (Sheet F2)
Rounding the Peak of the Hill
Increased Sight Distance For Safety
Existing Ground
Proposed Ground
AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 60 of 98
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Design Updates
Sight Distance
Hill Widened at Station 45+00 (Sheet F7)AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 61 of 98
14
Design Updates
Vertical Alignment Adjusted for Constructability
Rounding the Peak of the Hill
Added Fill
Existing Ground
Proposed Ground
AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 62 of 98
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Construction Phasing
Detours Available
Detour Around Monashka Bay Road and Mallard Way (Sheet S2)AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 63 of 98
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Schedule
Phase 2 (MOA Section III Part A)
Project is currently under review at DOT
Request For Proposal will be sent to find a Consultant
Environmental Document expected: Q1 2023
95% plans expected: Q3 2023
Phase 3
Certification: Q3 2024
Phase 4
Construction: Summer 2025
AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 64 of 98
17
COST ESTIMATE
Total Project Cost has increased from $7.3 million to $11.1 million
Cost increased due to:
•Inflation
•Asphalt (oil based) price increased
•Indirect cost allocation plan increased from 4.75% to 7.18%AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 65 of 98
18
COST ESTIMATE
Options to Consider:
1.Pay the Additional Local Contribution
2.Request a Match Waiver to reduce the Match Rate
(procedure laid out in MOA Section II Part B paragraph 3)
3.Reduce the Scope of the project (e.g. Reduce Path Width)
4.A Combination of the Above AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 66 of 98
19
Questions?AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 67 of 98
20
Contacts
DOT Contacts
Sam Dapcevich sam.dapcevich@alaska.gov
Phil White P.E.phil.white@alaska.gov
AGENDA ITEM #2.b.Presentation From State Department Of Transportation On The Otmeloi Way ...Page 68 of 98
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 25, 2022
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Discuss Codes Pertaining To Emergency Services Council And Emergency
Services Organization
ORIGINATOR: Nova Javier, Borough Clerk
RECOMMENDATION:
For Discussion Only
DISCUSSION:
This agenda item is presented to provide opportunity for the Assembly to review existing Codes
pertaining to Emergency Services.
Provide as attachments are the following:
• COVID-19 Response Lessons Learned
• Kodiak Island Borough Code 2.110.030
• City Kodiak Code 2.32
• Last Meeting Packet of the ESC Dated March 18, 2022
• Kodiak Area Emergency Services Organization Announcement on March 18, 2022
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Scheduling reference below for a possible Joint Work Session with the City:
The City Council is scheduled to meet on July 14, August 11, and September 8 and the following
regular meetings were cancelled: June 23, July 28, and August 25, 2022
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MEMORANDUM
To: Jim Mullican, Emergency Services Coordinator
Cc: Mike Tvenge, Emergency Services Director
From: Michael Sarnowski, Planning Section Chief
Date: November 2, 2021
Re: COVID-19 Response Lessons Learned
On June 15th and 16th of 2021, hotwash’s were conducted with the Emergency Operations Center
and the Emergency Services Council respectively to collect lessons learned regarding the overall
response to the Covid-19 pandemic. This incident began March 19, 2020 and lasted for over a
year until the beginning of June, 2021.
There were multiple successes recognized by both groups. These were:
A. Having a plan in place was critical to the early stand-up and success of the operation. This
plan allowed for the organized implementation of the team as well as developing the organizational
cooperation between the State, Federal and Local governments. Standing up the organization early
provided the needed time to grow those relationships before the virus moved into Kodiak. This
preparation time resulted in the EOC developing working relationships between Public Health,
KANA, KCHC, Providence, Coast Guard, Kodiak Community Support Team as well as getting
the community educated and involved in the response. The organizational relationships were
critical in the success of the operation as this allowed for standing up testing facilities early and
also brought the school into the fold where they were able to provide us their planning structure
and how they were implementing it. Setting up testing facilities and getting needed supplies as
they became available allowed the response to manage the severity of the spread with real time
information.
B. Communication both up through the ESC as well as down to the community was great during
the event. All personnel involved in the response felt as though they knew what was going on. As
guidance from the CDC changed almost on a daily basis and as numbers in the community
changed, the information was passed quickly by the EOC IC and PIO’s. As the incident moved
Kodiak Area Emergency Services Organization
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further along, the maturation of the response organization resulted in coordination between the
EOC, Public Health and local emergency services providers to ensure all were updated on
organizational equipment, testing supply needs, vaccine dispersal plans and requests for support.
The community response to the internet updates and radio spots was tremendous as they
appreciated the information getting passed to them so they can understand why the decisions were
made.
C. CARES fund utilization was outstanding. It took the entire team to find unique but needed
ways to utilize the federal funding to ensure the response effort was able to succeed. The response
organization in coordination with the City and Borough leadership were able to develop plans to
help all members of the community overcome the hardships that COVID-19 created. Additionally,
the opportunity taken to plus up the local emergency response stockpiles and other resources was
critical in planning for this response and ensuring future emergency responders would be ready
with necessary gear and equipment.
D. Teamwork and attitude were a major key to success of this response effort. The ESC, EOC,
local medical providers, the school district, community businesses and the citizens at large all had
a common goal of trying to defeat this pandemic. Everyone may not have agreed with each other’s
methods but they all wanted to get this pandemic under control. Without everyone working
together we would not have seen community members making masks, the successful testing and
vaccination footprint that was able to be laid by the EOC and all the local medical providers, and
the cooperation with businesses to reduce capacity but still remain open. This cooperation led to
the plan to establish an alternate care site as well as led to local medical professionals discussing
the pandemic on the radio to help keep the community informed. The ESC and EOC were flexible
and met whenever needed to discuss the current risk and necessary changes to risk mitigation
strategies for the community. The ability of the community to be flexible and adjust their daily
lives to conform to quarantine requirements in the harbor, mask requirements in businesses and
public buildings, and canneries abiding by state protocol requirements was key to ensuring Kodiak
would be able to make it through the pandemic.
The response effort was a success but it did not go without its challenges. The below list includes
these challenges that will have to be examined to have updates to the current plans to ensure they
do not become road blocks for future responses.
A. Resources. There were multiple challenges when it came to resources that will need to be
discussed for future emergencies.
1. Public Health: Having a steady presence for the local Public Health resource needs is a
must. The state was contacted numerous times on the criticality of this position but was unable at
times to fill it or at best had rotating people filling the position. This is such a critical role that
stability is a must.
2. Initial funding: There were numerous unfunded State mandates that came out through
numerous emergency orders. The requirement to carry these out fell to the local communities but
funding, and sometimes clear guidance, were missing.
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3. Consumable products: The local stores had a large run on paper goods, cleaning supplies
and other consumable materials. This led to a significant shortage on the island which affected
business and responders to safely do their jobs.
4. ICS knowledge: There were multiple entities who were involved or trying to get involved
in the response who were not using ICS properly. Training is key to ensure the system runs as
designed.
5. Staffing: Staffing was designated in the plan but was not allowed to be followed. The
reason doesn’t matter but if organizations provide the EOC a written promise to provide personnel,
they need to hold to their agreement during emergencies. Additionally, it was always the same
group of people setting up and running major EOC operations such as vaccination clinics.
B. Planning. Although a plan was in place, many weaknesses were discovered.
1. Contact lists. Multiple numbers and people were outdated. The plan needs to be
continuously updated to ensure proper information is at the ready.
2. Homeless Population: The plan did not really have a good section on how to handle the
homeless population during this pandemic.
3. Risk Levels: There needs to be a clear method on how the risk level is determined. The
hospital utilized a cluster method to determine theirs. Even with poor data from public health at
times, a quantifiable method for determining and repeating risk did not exist.
C. ESO/ESC. Many organizations believed they should have been part of the ESC and ESO.
The ESC must be limited in size if anything to maintain efficiency. These member are outlined in
the Kodiak Emergency Operations Plan. These members are listed, as they have:
1. Jurisdictional authority or functional responsibility.
2. Incident or response operations impact on the organization’s AOR.
3. Charged by law or ordinance with commanding, coordinating, or managing a major aspect
of the incident response.
4. Able to make decisions and execute all assigned tasks on behalf of their organization.
5. Should have resources to support participation in the response.
Multiple organizations believed they should be included in the ESC because of the number of
employees they have or the amount of the community they affect. That is a valid concern but the
ESC would not be the place for that. In major emergencies all organizations will be affected and
they can be included in the planning response as all of their viewpoints and concerns need to be
heard but they may not need to be in the decision making body. A position as a technical specialist
is designed for organizations like this and others who have resources to help with the response. A
technical specialist for the hospital, school and canneries would be a good position in the EOC for
them to provide their input. If there, they should be part of the operations section as their
participation in planning would infer they need to be involved in the actual response also.
Otherwise, opportunities can be made to receive their concerns but they may not be an actual part
of the response organization.
D. Messaging. Early and often communications with responders and the community was found
to be a must do and helped continue the information flow. This position could almost be a full
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time job and at times was for the IC. Meaning the IC was so focused on providing messaging at
times that time to synthesis the critical information requirements and focus on the response became
secondary. An information management plan ran by a deputy IC for information management
could be a good option for major emergencies. This deputy would work with PIO’s to:
1. Manage incident information management processes and plans.
2. Oversee the development and tracking of the information management plan with
command and general staff.
3. ID and develop capabilities to support the information cycle process.
4. Ensure data accuracy.
5. Oversee the creation of the incident specific common operating picture.
6. Develop a daily information report for IC delivery to the ESC and public.
E. Community Preparedness. This response showed some areas of improvement needed for the
community to be ready for a major emergency.
1. Resources need to be provided to the community at large to help them prepare for
emergencies. These resources do not need to be created as they already exist, but we need to make
sure the community has necessary supplies at the ready in case supplies are unavailable following
an incident.
2. Lack of response resources. It was recognized that following an emergency there is going
to be a large run on a myriad of items from consumables to professional services. This incident
provided a great opportunity for the response organization to create an inventory for PPE and
response equipment. It should be investigated to see if MOA’s or purchase agreements can be set
up with local business which would allow the ESC/EOC primary access to some of the professional
services whether it be heavy equipment, food supplies or multiple other services to ensure safety
of the community.
3. Mental health. A mental health plan should be developed which would bring together
resources to help responders and community members. An emergency such as COVID-19 or a
tsunami will be a significant emotional event for all and we need to be able to provide resources
to ensure everyone can carry on with the response.
4. This incident felt like a full time response but those involved with the EOC and ESC
continued to do their primary job also. The community leadership and members needs to be
prepared that normal day to day functions provided by responders may not occur during an
emergency response.
5. Economic recovery and support were a must during this incident. During large scale
emergencies there is a high likelihood that businesses may have to close. Organizations like the
KEDC could be brought in as a technical specialist to help develop plans which would help those
businesses both during and following the incident.
6. Response organization. The police station training room was an ok location for the
management of the current operation but if we have a large scale event, a much larger location will
have to be examined as each Section would need a space about the size of the training room to
properly manage the incident. Additionally, as mentioned earlier, if this were a major emergency
staffing would be an issue.
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F. Mandate support. There were many ideas and mandates that were tossed around that just
could not gain traction or were mandated to gain traction without funding.
1. State mandates. The state handed down multiple mandates during the incident that
created a significant burden to the local emergency services organization. We were able to do
them but mandates such as quarantining vessels properly requires a cost and that cost was pushed
to the local level.
2. Enforcement. There was no real enforcement plan in place for those who did not
follow the mandates.
3. With a virus that was contagious the airport was a possible source for it coming to the
island. Being able to do anything at or with the airport became a nearly impossible feet. We
were able to make information regarding testing locations and other COVID-19 information
available.
Overall, the entire response by all involved helped protect the citizens of Kodiak during this
event and future events. Everybody utilized the information they had to make the best decisions
possible. There is no way to capture all positives and deltas but the above list clearly shows the
emergency response organization wants to grow to ensure they are prepared for all hazards.
#
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Kodiak City Code
Chapter 2.32 EMERGENCY SERVICES
Page 1/5
The Kodiak City Code is current through Ordinance 1425, passed January 27, 2022.
Chapter 2.32
EMERGENCY SERVICES
Sections
2.32.010 Purpose
2.32.020 Definitions
2.32.030 Emergency services council
2.32.040 Emergency services director
2.32.050 Emergency services coordinator
2.32.055 Mayoral orders during declared disaster
2.32.060 Expenditures
2.32.070 Violations
For statutory provisions regarding emergency services or civil defense, see AS 26.20.
2.32.010 Purpose
The declared purpose of this chapter is to provide for the preparation and implementation of plans for emergency
services for persons and property within the city of Kodiak and the Kodiak Island Borough in the event of a disaster
and to provide an organization for the coordination of emergency services functions with all public agencies,
affected private persons, corporations, and organizations. [Ord. 702, 1983]
2.32.020 Definitions
For the purposes of this chapter, the following definitions shall apply:
“Assembly” means that elected body of representatives known as the Kodiak Island Borough assembly.
“Borough” means the Kodiak Island Borough and its geographic area.
“Borough manager” means the person appointed by the Kodiak Island Borough assembly to the administrative
position of borough manager.
“Borough mayor” means the person elected to the position of mayor of the Kodiak Island Borough or the person
designated as acting mayor.
“City” means the city of Kodiak and its geographic area.
“City council” means that elected body of representatives known as the city of Kodiak city council.
“City manager” means the person appointed by the city council to the administrative position of city manager or the
person designated as acting city manager.
“City mayor” means the person elected to the position of mayor of the city of Kodiak or the person designated as
acting mayor.
“Council” means the emergency services council.
“Director” means the emergency services director who shall be the city of Kodiak city manager or the designated
successor to the emergency services director as outlined in KCC 2.32.040; and who shall serve as the chairperson of
the emergency services council and shall exercise the powers and responsibilities outlined in KCC 2.32.040.
“Disaster” means actual or threatened enemy attack, sabotage, extraordinary fire, flood, storm, tsunami, earthquake,
volcanic eruption, riot, or other similar public calamity.
“Emergency operations plan” means the Kodiak emergency operations plan, which is the regional emergency
preparedness and response plan adopted by the emergency services council to guide emergency preparedness,
mitigation, response, and recovery in the city of Kodiak and the Kodiak Island Borough.
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Kodiak City Code
Chapter 2.32 EMERGENCY SERVICES
Page 2/5
The Kodiak City Code is current through Ordinance 1425, passed January 27, 2022.
“Emergency services” means the preparation for and the carrying out of all emergency functions, other than
functions for which military forces are responsible, to prevent, minimize, and repair injury and damage resulting
from disasters.
“Emergency services coordinator” means the person who serves as chairperson of the emergency services
organization and the local emergency planning committee, exercises the powers and responsibilities outlined in
KCC 2.32.050, and who shall be the city of Kodiak fire chief.
“Emergency services council” means that group of people empowered to develop disaster emergency response
policies and to exercise the authorities enumerated in KCC 2.32.030.
“Emergency services organization” means those officers and employees of the city and the borough, together with
officers and employees of other local, state, and federal government agencies and volunteers from public and private
organizations who participate in emergency planning and preparedness exercises, meetings, and activities in the
Kodiak Island Borough and the city of Kodiak.
“Incident” means an occurrence or event, either human-caused or natural phenomena, that requires action by
emergency services personnel to prevent or minimize loss of life or damage to property and/or natural resources.
“Incident command system (ICS)” means a system which provides incident management through the combination of
facilities, equipment, personnel, procedures, and communications operating within a common organizational
structure to effectively accomplish stated objectives pertaining to an incident.
“Incident management team” means the Kodiak incident management team, which is that group of local government
officers and employees, emergency response personnel, state and federal agency representatives, and all other
persons organized under an incident command system to achieve stated incident objectives utilizing the incident
command system management functions to respond to incidents in the city and borough.
“Local emergency planning committee” means the group established in compliance with Title III of the Superfund
Amendments and Reauthorization Act of 1986 (the Emergency Planning and Community Right-to-Know Act) that
serves the functions outlined in the federal act, state statute, and in KCC 2.32.050. [Ord. 1121 §1, 2000; Ord. 872
§1, 1989; Ord. 752 §§1—3, 1985; Ord. 702, 1983]
2.32.030 Emergency services council
(a) Membership. The emergency services council is created and shall consist of the city of Kodiak mayor and
manager, the Kodiak Island Borough mayor and manager, the commanding officer of the United States Coast Guard
Integrated Support Command Kodiak, the commanding officer of the United States Coast Guard Air Station Kodiak,
and the post supervisor of the Alaska State Troopers “C” detachment post in Kodiak, or their designees.
(b) Officers. The emergency services director shall serve as chair of the emergency services council. The council
shall select a vice-chair from its membership.
(c) Powers. The emergency services council shall have the following powers:
(1) To proclaim the existence of a local disaster upon the recommendation of the emergency services director;
(2) To adopt mutual aid plans and agreements necessary for the provision of coordinated disaster emergency
services;
(3) To approve emergency service response plans including the Kodiak emergency operations plan, plan
annexes, and any significant revisions thereto;
(4) To issue policy guidance to the incident commander and/or unified command during an emergency
response incident where the Kodiak incident management team is activated.
(d) Duties. It shall be the duty of the emergency services council to review and recommend for the adoption by the
city council and the borough assembly, ordinances and resolutions necessary for the implementation of disaster
emergency services plans and agreements.
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Kodiak City Code
Chapter 2.32 EMERGENCY SERVICES
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The Kodiak City Code is current through Ordinance 1425, passed January 27, 2022.
(e) Meetings. The emergency services council shall meet upon call of the chairman or, in the absence of the
chairman, upon the call of the vice-chairman.
(f) Bylaws. The emergency services council shall adopt bylaws for the conduct of its meetings. [Ord. 1121 §2, 2000;
Ord. 872 §2, 1989; Ord. 752 §4, 1985; Ord. 702, 1983]
2.32.040 Emergency services director
(a) There is created the office of the emergency services director. The emergency services director shall be the city
of Kodiak city manager. The director is empowered:
(1) To request the emergency services council to proclaim the existence or threatened existence of a disaster
and the termination thereof, if the council can be readily convened, or to issue such proclamation if the council
cannot be readily convened, subject to confirmation by the council at the earliest practicable time;
(2) To request the governor to proclaim a state of extreme emergency when, in the opinion of the director, the
resources of the area or region are inadequate to cope with the disaster;
(3) To serve as the designated chairperson of the emergency services council with the full authority to convene
the council at the director’s discretion;
(4) To facilitate coordination and cooperation between divisions, services, and staff of the Kodiak incident
management team, and to resolve questions of authority and responsibility that may arise between them;
(5) To represent the emergency services council in all dealings with public or private agencies pertaining to
emergency services and disaster;
(6) To prepare and maintain plans for disaster emergency services;
(7) To organize and maintain an operational disaster emergency services response capability, including the
scheduling of drills and exercises in accordance with local emergency preparedness plans and policies;
(8) To serve as incident commander in the Kodiak incident management team, or the local on-scene coordinator
in the unified command when the size, scale, or severity of an incident is such that other qualified incident
commander personnel are not available or appropriate to fill the IC/LOSC position.
(b) In the event of the proclamation of a disaster as herein provided, or the proclamation of a state of extreme
emergency by the governor or the state director of emergency preparedness, the director is empowered:
(1) To make and issue rules and regulations on matters reasonably related to the protection of life and property
as affected by such disaster; provided, however, such rules and regulations must be confirmed at the earliest
practicable time by the emergency services council;
(2) To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection
of the life and property of the people, and bind the city and borough for the fair value thereof, and if required
immediately, to commandeer such privately owned material as may be needed for public use;
(3) To require emergency service of any city or borough officer or employee and, in the event of the
proclamation of a state of extreme emergency by the governor, to command the aid of as many citizens as the
director thinks necessary in the execution of the director’s duties. Such persons shall be entitled to all
privileges, benefits, and immunities as are provided by state law for registered emergency services volunteers;
(4) To requisition necessary personnel or material of any city or borough or agency;
(5) To execute all ordinary powers as emergency services director; all of the special powers conferred by this
chapter or by resolution adopted pursuant thereto; all powers conferred by any statute or agreement approved
by the city council or borough assembly, or by any other lawful authority; to exercise all police power vested in
the city and borough by the Constitution and general laws.
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Kodiak City Code
Chapter 2.32 EMERGENCY SERVICES
Page 4/5
The Kodiak City Code is current through Ordinance 1425, passed January 27, 2022.
(c) In the event that the emergency services director is unavailable or unable to function in the capacity described
above, all powers and authorities described herein are transferred to the emergency services coordinator. [Ord. 1121
§3, 2000; Ord. 702, 1983]
2.32.050 Emergency services coordinator
(a) There is created the office of the emergency services coordinator. The emergency services coordinator shall be
the city of Kodiak fire chief and shall act as administrator of the emergency services organization and local
emergency planning committee. The coordinator has the following responsibilities:
(1) To organize and lead quarterly emergency services organization/local emergency planning committee
meetings, to call for additional meetings as needed or directed by the emergency services director, and to
maintain all historical records associated with the ESO/LEPC;
(2) To ensure that all drills and exercises are performed as specified in the Kodiak emergency operations plan
or as directed by the emergency services director;
(3) To coordinate and oversee periodic emergency preparedness training for Kodiak incident management team
personnel, including ICS training.
(b) The coordinator is hereby empowered:
(1) To control and direct the efforts of the emergency services organization for the accomplishment of the
purposes of emergency services and disaster preparedness;
(2) To represent the emergency services organization/local emergency planning committee in all dealings with
public or private agencies pertaining to emergency services and disaster;
(3) To organize disaster emergency services response drills and exercises in cooperation with the emergency
services director and in accordance with the requirements identified in the Kodiak emergency operations plan,
and to maintain accurate records of all such drills and exercises;
(4) To fill the position of incident commander, with all requisite duties and responsibilities, in the Kodiak
incident management team, or to serve as deputy incident commander when the director assumes the position
of incident commander.
(c) The coordinator is the designated successor to the emergency services director and shall assume all authorities,
powers, and responsibilities granted to the director in KCC 2.32.040 if the director is unavailable or unable to fulfill
these responsibilities during a disaster emergency. [Ord. 1121 §4, 2000; Ord. 702, 1983]
2.32.055 Mayoral orders during declared disaster
(a) In the event of the proclamation of a disaster as herein provided, or the proclamation of a state of extreme
emergency by the governor or the state director of emergency preparedness, the mayor is empowered:
(1) To make and issue orders that modify or waive code provisions or standing rules and orders of the council
or to establish procedures pertaining to scheduling, public participation, teleconferencing, and similar
procedures related to public meetings of the city council as deemed necessary by the mayor for public health
and safety; provided, that any order is in compliance with state law and the charter.
(2) To make and issue orders that modify or waive code provisions or standing rules and orders of the council,
boards, commissions, or committees or to establish procedures pertaining to scheduling, public participation,
teleconferencing, and similar procedures related to public meetings of boards, commissions, and committees as
deemed necessary by the mayor for public health and safety; provided, that any order is in compliance with
state law and the charter.
(b) Mayoral orders issued as authorized by this section shall be effective immediately but must be confirmed at the
earliest practicable time by the city council and in any event no later than 30 days after the date the order is issued.
An order not confirmed as required shall cease to be effective 30 days after the order is issued. [Ord. 1416 §1, 2021]
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Kodiak City Code
Chapter 2.32 EMERGENCY SERVICES
Page 5/5
The Kodiak City Code is current through Ordinance 1425, passed January 27, 2022.
2.32.060 Expenditures
Cities are responsible for authorized emergency services expenses incurred within their jurisdiction, and the Kodiak
Island Borough is responsible for authorized emergency services expenses incurred outside of city jurisdiction,
unless otherwise provided for by each governing body. [Ord. 1121 §5, 2000; Ord. 702, 1983]
2.32.070 Violations
It is a misdemeanor for any person during a disaster to:
(a) Willfully obstruct, hinder, or delay any member of the emergency services organization in the enforcement of
any lawful rule or regulation issued pursuant to this chapter, or in the performance of any duty imposed by virtue of
this chapter;
(b) To do any act forbidden by any lawful rules or regulations issued pursuant to this chapter, if such act is of such a
nature as to give or be likely to give assistance to the enemy, or to imperil the lives or property of inhabitants of the
city or borough, or to prevent, hinder, or delay the defense or protection thereof; and
(c) To wear, carry, or display without authority any means of identification specified by the emergency services
agency of the state. [Ord. 1121 §6, 2000]
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Ch. 2.110 Emergency Services | Kodiak Island Borough Code Page 1 of 9
The Kodiak Island Borough Code is current through Ordinance FY2022-15, passed March 17, 2022.
Chapter 2.110
EMERGENCY SERVICES
Sections:
2.110.010 Purposes.
2.110.020 Definitions.
2.110.030 Emergency services council.
2.110.040 Emergency services director.
2.110.050 Emergency services coordinator.
2.110.060 Expenditures.
2.110.070 Violations.
* Editor’s note: Ord. FY2021-41 reestablishes the emergency services council effective midnight May 20,
2021, through December 31, 2024.
2.110.010 Purposes.
The declared purposes of this chapter are to provide for the preparation and implementation
of plans for emergency services for persons and property within the city of Kodiak and the
Kodiak Island Borough in the event of a disaster and to provide an organization for the
coordination of emergency services functions with all public agencies, affected private persons,
corporations, and organizations. [Ord. 2006-04 §2; Ord. 02-15 §2, 2002; Ord. 99-09 §2, 1999; Ord. 96-16 §2,
1996; Ord. 93-61 §2, 1993; Ord. 85-26-O §1, 1985; Ord. 83-68-O §2, 1983. Formerly §2.41.010].
2.110.020 Definitions.
For the purposes of this chapter, the following definitions shall apply:
“Assembly” means the elected body of representatives known as the Kodiak Island Borough
assembly.
“Borough” means the Kodiak Island Borough and its geographic area.
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Ch. 2.110 Emergency Services | Kodiak Island Borough Code Page 2 of 9
The Kodiak Island Borough Code is current through Ordinance FY2022-15, passed March 17, 2022.
“Borough manager” means the person appointed by the Kodiak Island Borough assembly to the
administrative position of borough manager.
“Borough mayor” or “the person designated as acting mayor” means the person elected to the
position of mayor of the Kodiak Island Borough.
“City” means the city of Kodiak and its geographic area.
“City council” means that elected body of representatives known as the city of Kodiak city
council.
“City manager” means the person appointed by the city of Kodiak city council to the
administrative position of city manager.
“City mayor” or “the person designated as acting mayor” means the person elected to the
position of mayor of the city of Kodiak.
“Council” means the emergency services council.
“Director” means the emergency services director who shall be the city of Kodiak city manager
or the designated successor to the emergency services director who shall serve as the
chairperson for the emergency services council and shall exercise the powers and
responsibilities outlined in KIBC 2.110.040.
“Disaster” means actual or threatened enemy attack, sabotage, extraordinary fire, flood, storm,
tsunami, earthquake, volcanic eruption, riot, or other similar public calamity.
“Emergency operations plan” means the Kodiak emergency operations plan, which is the
regional emergency preparedness and response plan adopted by the emergency services
council to guide emergency preparedness, mitigation, response, and recovery in the city of
Kodiak and the Kodiak Island Borough.
“Emergency services” means the preparation for and the carrying out of all emergency
functions, other than functions for which military forces are responsible, to prevent, minimize,
and repair injury and damage resulting from disasters.
“Emergency services coordinator” means the person who serves as chairperson of the
emergency services organization and the local emergency planning committee, exercises the
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Ch. 2.110 Emergency Services | Kodiak Island Borough Code Page 3 of 9
The Kodiak Island Borough Code is current through Ordinance FY2022-15, passed March 17, 2022.
powers and responsibilities outlined in KIBC 2.110.050, and who shall be the city of Kodiak fire
chief.
“Emergency services council” means that group of people empowered to develop disaster
emergency response policies and to exercise the authorities enumerated in KIBC 2.110.030.
“Emergency services organization” means those officers and employees of the city and the
borough, together with officers and employees of other local, state, and federal government
agencies and volunteers from public and private organizations who participate in emergency
planning and preparedness exercises, meetings, and activities in the Kodiak Island Borough and
the city of Kodiak.
“Incident” means an occurrence or event, either human-caused or natural phenomena, that
requires action by emergency services personnel to prevent or minimize loss of life or damage
to property and/or natural resources.
“Incident command system (ICS)” means a system which provides incident management
through the combination of facilities, equipment, personnel, procedures, and communications
operating within a common organizational structure to effectively accomplish stated objectives
pertaining to an incident.
“Incident management team” means the Kodiak incident management team, which is that
group of local government officers and employees, emergency response personnel, state and
federal agency representatives and all other persons organized under an incident command
system to achieve stated incident objectives utilizing the incident command system
management functions to respond to incidents in the city and borough.
“Local emergency planning committee” means the group established in compliance with Title III
of the Superfund Amendments and Reauthorization Act of 1986 (the Emergency Planning and
Community Right-to-Know Act) that serves the functions outlined in the federal act and in KIBC
2.110.060. [Ord. 00-13 §2; Ord. 98-02 §8, 1998; Ord. 89-25-O §2, 1989; Ord. 85-31-O §1, 1985; Ord. 85-26-O §1,
1985; Ord. 84-61-O §8, 1984; Ord. 83-68-O §2, 1983. Formerly §2.41.020].
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Ch. 2.110 Emergency Services | Kodiak Island Borough Code Page 4 of 9
The Kodiak Island Borough Code is current through Ordinance FY2022-15, passed March 17, 2022.
2.110.030 Emergency services council.
A. Membership. The emergency services council is created and shall consist of the city mayor
and manager, the borough mayor and manager, the commanding officer of the United States
Coast Guard Integrated Support Command Kodiak, the commanding officer of the United
States Coast Guard Air Station Kodiak, and the post supervisor of the Alaska State Troopers “C”
detachment post in Kodiak, or their designees.
B. Officers. The emergency services director shall serve as chairperson of the emergency
services council and the council shall select a vice-chair from its membership.
C. Powers. The emergency services council shall have the following powers:
1. To proclaim the existence of a local disaster upon the recommendation of the
emergency services director;
2. To adopt mutual aid plans and agreements necessary for the provision of coordinated
disaster emergency services;
3. To approve emergency service response plans including the Kodiak Emergency
Operations Plan and annexes, and any significant revisions thereto; and
4. To issue policy guidance to the incident commander and/or unified command during an
emergency response incident where the Kodiak incident management team is activated.
D. Duties. It shall be the duty of the council to review and recommend, for adoption by the city
council and the assembly, ordinances and resolutions necessary for the implementation of
disaster emergency services plans and agreements.
E. Meetings. The council shall meet upon call of the chair or, in his absence, upon the call of the
vice-chair.
F. Bylaws. The council shall adopt bylaws for the conduct of its meetings. [Ord. 00-13 §2; Ord.
98-02 §8, 1998; Ord. 89-25-O §3, 1989; Ord. 85-26-O §1, 1985; Ord. 84-61-O §9, 1984; Ord. 83-68-O §2, 1983.
Formerly §2.41.030].
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Ch. 2.110 Emergency Services | Kodiak Island Borough Code Page 5 of 9
The Kodiak Island Borough Code is current through Ordinance FY2022-15, passed March 17, 2022.
2.110.040 Emergency services director.
A. There is created the office of the emergency services director. The emergency services
director shall be the city of Kodiak manager. The director is empowered:
1. To request the emergency services council to proclaim the existence or threatened
existence of a disaster and the termination thereof, if the council can be readily convened,
or to issue such proclamation, if the council cannot be readily convened, subject to
confirmation by the council at the earliest practicable time;
2. To request the governor to proclaim a state of extreme emergency when, in the opinion
of the director, the resources of the area or region are inadequate to cope with the
disaster;
3. To serve as the designated chairperson of the emergency services council with the full
authority to convene the council at the director’s discretion and to represent the council in
all dealings with public or private agencies pertaining to emergency services and disaster
planning and response;
4. To facilitate coordination and cooperation between divisions, services, and staff of the
Kodiak incident management team, and to resolve questions of authority and responsibility
that may arise between them;
5. To represent the emergency services council in all dealings with public or private
agencies pertaining to emergency services and disaster;
6. To serve as incident commander or local on-scene coordinator in the Kodiak incident
management team when the size, scale, or severity of an incident is such that other
qualified incident command personnel are not available or appropriate to fill the IC/LOSC
position;
7. To organize and maintain an operational disaster emergency services response
capability, including the scheduling of drills and exercises in accordance with local
emergency preparedness plans and policies; and
8. To serve as incident commander in the Kodiak incident management team, or the local
on-scene coordinator in the unified command, when the size, scale, or severity of an
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Ch. 2.110 Emergency Services | Kodiak Island Borough Code Page 6 of 9
The Kodiak Island Borough Code is current through Ordinance FY2022-15, passed March 17, 2022.
incident is such that other qualified incident command personnel are not available or
appropriate to fill the IC/LOSC position.
B. In the event of the proclamation of a disaster as herein provided, or the proclamation of a
state of extreme emergency by the governor or the state director of emergency preparedness,
the director is empowered:
1. To make and issue rules and regulations on matters reasonably related to the
protection of life and property as affected by such disaster; provided, however, such rules
and regulations must be confirmed at the earliest practicable time by the emergency
services council;
2. To obtain vital supplies, equipment, and such other properties found lacking and
needed for the protection of the life and property of the people, and bind the city and
borough for the fair value thereof and, if required immediately, to commandeer such
privately owned material as may be needed for public use;
3. To require emergency service of any city or borough officer or employee and, in the
event of the proclamation of a state of extreme emergency by the governor, to command
the aid of as many citizens as he thinks necessary in the execution of his duties. Such
persons shall be entitled to all privileges, benefits, and immunities as are provided by state
law for registered emergency services volunteers;
4. To requisition necessary personnel or material of any city or borough department or
agency; and
5. To execute all of his ordinary powers as emergency services director; all of the special
powers conferred upon him by this chapter or by resolution adopted pursuant thereto; all
powers conferred upon him by any statute, agreement approved by the city council or
assembly, or by any other lawful authority; to exercise all police power vested in the city
and borough by the Constitution and general laws.
C. In the event that the emergency services director is unavailable or unable to function in the
capacity described above, all powers and authorities described herein are transferred to the
emergency services coordinator. [Ord. 00-13 §2; Ord. 85-26-O §1, 1985; Ord. 83-68-O §2, 1983. Formerly
§2.41.040].
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Ch. 2.110 Emergency Services | Kodiak Island Borough Code Page 7 of 9
The Kodiak Island Borough Code is current through Ordinance FY2022-15, passed March 17, 2022.
2.110.050 Emergency services coordinator.
A. There is created the office of the emergency services coordinator. The emergency services
coordinator shall be the city of Kodiak fire chief and shall act as administrator of the emergency
services organization and local emergency planning committee. The coordinator has the
following responsibilities:
1. To organize and lead quarterly emergency services organization/local emergency
planning committee meetings, to call for additional meetings as needed or directed by the
emergency services director, and to maintain all historical records associated with the
ESO/LEPC;
2. To ensure that all drills and exercises are performed as specified in the Kodiak
emergency operations plan or as directed by the emergency services director; and
3. To coordinate and oversee periodic emergency preparedness training for Kodiak
incident management team personnel, including ICS training.
B. The coordinator is hereby empowered:
1. To control and direct the efforts of the emergency services organization for the
accomplishment of the purposes of emergency services and disaster preparedness;
2. To represent the emergency services organization/local emergency planning committee
in all dealings with public or private agencies pertaining to emergency services and
disaster;
3. To organize disaster emergency services response drills and exercises in cooperation
with the emergency services director and in accordance with the requirements identified in
the Kodiak emergency operations plan, and to maintain accurate records of all such drills
and exercises; and
4. To fill the position of incident commander, with all requisite duties and responsibilities,
in the Kodiak incident management team, or to serve as deputy incident commander when
the director assumes the position of incident commander.
C. The coordinator is the designated successor to the emergency services director and shall
assume all authorities, powers, and responsibilities granted to the director in KIBC 2.110.040 if
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Ch. 2.110 Emergency Services | Kodiak Island Borough Code Page 8 of 9
The Kodiak Island Borough Code is current through Ordinance FY2022-15, passed March 17, 2022.
the director is unavailable or unable to fulfill these responsibilities during a disaster emergency.
[Ord. 00-13 §2. Formerly §2.41.050].
2.110.060 Expenditures.
Cities are responsible for authorized emergency services expenses incurred within their
jurisdiction and the Kodiak Island Borough is responsible for authorized emergency services
expenses incurred outside of city jurisdiction unless otherwise provided for by each governing
body. [Ord. 00-13 §2; Ord. 85-26-O §1, 1985; Ord. 83-68-O §2, 1983. Formerly §2.41.060].
2.110.070 Violations.
It is a misdemeanor for any person during a disaster to:
A. Willfully obstruct, hinder, or delay any member of the emergency services organization in
the enforcement of any lawful rule or regulation issued pursuant to this chapter, or in the
performance of any duty imposed upon him by virtue of this chapter;
B. To do any act forbidden by any lawful rules or regulations issued pursuant to this chapter, if
such act is of such a nature as to give or be likely to give assistance to the enemy, imperil the
lives or property of inhabitants of the city or borough, or to prevent, hinder, or delay the
defense or protection thereof; and
C. To wear, carry, or display without authority any means of identification specified by the
Emergency Services Agency of the state. [Ord. 00-13 §1; Ord. 85-26-O §1, 1985; Ord. 83-68-O §2, 1983.
Formerly §2.41.070].
The Kodiak Island Borough Code is current through Ordinance FY2022-15, passed March
17, 2022.
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Ch. 2.110 Emergency Services | Kodiak Island Borough Code Page 9 of 9
The Kodiak Island Borough Code is current through Ordinance FY2022-15, passed March 17, 2022.
Disclaimer: The borough clerk’s office has the official version of the Kodiak Island Borough
Code. Users should contact the borough clerk’s office for ordinances passed subsequent to the
ordinance cited above.
Note: This site does not support Internet Explorer. To view this site, Code Publishing Company
recommends using one of the following browsers: Google Chrome, Firefox, or Safari.
Borough Website: www.kodiakak.us
Borough Telephone: (907) 486-9300
Code Publishing Company
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Emergency Services Council Agenda
Friday, March 18, 2022, 9:00 AM
KIBSD Conference Room
722 Mill Bay Road, Kodiak, Alaska
Public participation for this meeting is virtual. Meeting packets are available online at the City
website and the meeting will be webstreamed at www.kibsd.org. For those who wish to request
printed meeting materials, or have questions regarding the meeting, please contact the Public
Information Officer (PIO) at at 486-8970.
Page
1. MEETING CALLED TO ORDER/ROLL CALL
2. APPROVAL OF PREVIOUS MINUTES
2.1. September 9, 2021, and the November 10, 2021, ESC Meetings
Emergency Services Council - Sep 09 2021 - Minutes
Emergency Services Council - Nov 10 2021 - Minutes
2 - 7
3. AGENDA ITEMS
3.1. Emergency Services Director Report
3.2. Discuss Ending the ESC Declaration of Public Health Disaster Emergency dated
March 18, 2020
Kodiak ESC Declaration of Public Health Disaster Emergency 3-18-20
8
3.3. Discuss Ending the Emergency Operation Center COVID-19 Public Announcements
COVID-19 Public Announcement March 11, 2022
9
3.4. Schedule a Summer Meeting to Review the Kodiak Emergency Operations Plan
4. ESC MEMBERSHIP COMMENTS
5. ADJOURNMENT
Page 1 of 9
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Emergency Services Council Meeting September 9, 2021
MINUTES OF THE EMERGENCY SERVICES COUNCIL
HELD THURSDAY SEPTEMBER 9, 2021
KODIAK ISLAND BOROUGH SCHOOL DISTRICT CONFERENCE ROOM
AT 9 A.M.
1.MEETING CALLED TO ORDER/ROLL CALL
City of Kodiak Mayor Pat Branson, Kodiak Island Borough Mayor Bill Roberts, City of
Kodiak Manager Mike Tvenge, Acting Kodiak Island Borough Manager David Conrad, and
Commanding Office of USCG Base Kodiak Captain Edward Hernaez were present and
constituted a quorum. Alaska State Trooper Sgt. Dan Blizzard, and Commanding Officer of
USCG Air Station Kodiak Captain Nathan Coulter were absent.
2.APPROVAL OF PREVIOUS MINUTES
2.1 DRAFT ESC MEETING MINUTES OF SEPTEMBER 2, 2021
Mayor Branson MOVED to approve the September 2, 2021, Emergency Services
Council Meeting minutes as presented. The minutes were approved via unanimous
consent.
3.AGENDA ITEMS
3.1 EMERGENCY SERVICES DIRECTOR AND EMERGENCY OPERATIONS
CENTER UPDATES
Emergency Services Director provided a COVID-19 case update, which was 68 active
cases. He highlighted the mask mandate that was issued on August 27, 2021. He
encouraged everyone to continue wearing masks.
Public Information Officer Christiansen provided an overview of the EOC’s process to
distribute received public comments to the Emergency Services Council.
3.2 REVIEW MASK MANDATE NOTICE DATED AUGUST 27, 2021
A discussion in Review of the Mask Mandate Notice Dated August 27, 2021 was held.
There was a consensus to review the mask mandate language and revisit the item at a
later meeting.
3.3 DISCUSS EMERGENCY SERVICES COUNCIL (ESC) MEMBERSHIP
Emergency Services Director Tvenge provided an overview of the composition of the
Emergency Services Council. A discussion on the ESC Membership was held. No
action was taken.
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3.4 DISCUSS PUBLIC COMMENT/S FOR FUTURE AGENDAS
Emergency Services Director Tvenge provided an overview on the various ways the
ESC and EOC have distributed information to the public. Borough Clerk Rice stated
there is a link on the City and Borough websites where the public can issue written
feedback to the Emergency Services Council. Emergency Services Director Tvenge
stated the ESC has not included public comments on their agenda at this time. A
discussion on public comments for future agendas was held. Emergency Services
Director Tvenge summarized the discussion and confirmed the ESC will add Public
Comments to the agenda, limited to two minutes per speaker, and there will be a
dedicated email to receive written public comments.
3.5 CONTINUED DISCUSSION ON RECOMMENDATION TO MODIFY
KODIAK ISLAND BUSINESSES AND ACTIVITIES OCCUPANCY
CAPACITY REQUIREMENT
Emergency Services Director Tvenge provided an overview for discussion and
provided the recommendation to allow 100% capacity. He stated for the record he
observed a consensus in agreement with the recommendation.
3.6 DISCUSS AND RECOMMEND TOPICS FOR LIVE NOON BROADCAST ON
SEPTEMBER 9
Emergency Services Director Tvenge stated the following topics will be included in the
noon broadcast on September 9, 2021:
•Amy Courter will provide an update for Providence Hospital in Kodiak and
concerning local vaccine availability
•Emergency Services Director Tvenge to discuss the local economy and provide
an update
•A reminder to wash hands, social distance, and wear masks
3.ESC MEMBERSHIP CLOSING COMMENTS
Dr. LeDoux provided on update on the Kodiak Island Borough School District. He shared the
district is hosting a vaccination clinic for the public on September 16, 2021, from 3:30 p.m. to
7:30 p.m. in the Gerald C. Wilson Auditorium foyer.
Mayor Branson suggested Dr. LeDoux share his updates with the community during the live
broadcast.
Mayor Roberts recommended to place the discussion of the active status of the EOC and ESC
on a future agenda.
Captain Hernaez reminded everyone the vaccine is available through various local providers.
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Emergency Services Council Meeting September 9, 2021
4.ADJOURNMENT
The meeting adjourned at 10:01 a.m.
Approved:
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Emergency Services Council Meeting November 10, 2021 Page 1 of 3
MINUTES OF THE EMERGENCY SERVICES COUNCIL
HELD WEDNESDAY NOVEMBER 10, 2021
KODIAK ISLAND BOROUGH SCHOOL DISTRICT CONFERENCE ROOM
AT 9 A.M.
1.MEETING CALLED TO ORDER/ROLL CALL
City of Kodiak Mayor Pat Branson, Kodiak Island Borough Mayor Bill Roberts, City of
Kodiak Manager Mike Tvenge, Acting Kodiak Island Borough Manager Dave Conrad,
Commanding Office of USCG Base Kodiak Captain Edward Hernaez, and Alaska State
Trooper Sgt. Dan Blizzard were present and constituted a quorum. Commanding Officer of
USCG Air Station Kodiak Captain Nathan Coulter was absent.
2.APPROVAL OF PREVIOUS MINUTES
2.1.DRAFT ESC MEETING MINUTES OF SEPTEMBER 9, 2021
The Draft ESC Meeting Minutes of September 9, 2021 were not ready to review.
3.AGENDA ITEMS
3.1.EMERGENCY SERVICES DIRECTOR UPDATE
Emergency Services Director Tvenge provided a COVID-19 case update. He noted that
as of November 9, 2021 there were 386 new cases reported in Alaska and the alert
level remains high. Kodiak had 16 new cases with 61 cases that were currently active.
He stated that there was one recent hospitalization and one patient was medevac’d to
receive a higher level of care. He noted that the Emergency Operations Center (EOC)
had been minimally active in recent weeks with the exception of the Public Information
Officer (PIO).
3.2. COVID-19 CASE ANNOUNCEMENTS
Emergency Services Director Tvenge noted that the COVID-19 case announcements
were being published five days per week. He recommended that the case
announcement period be reduced to once weekly unless or until it is needed more
frequently.
Emergency Services Director Tvenge stated that the reader board signs had served their
purpose and would be moved into storage.
3.3.REVIEW MASK MANDATE NOTICE DATED AUGUST 27, 2021
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Emergency Services Director Tvenge noted that there is currently a mask mandate for
all indoor activities and this mandate is open ended. He asked the council for their
input in review of the mandate.
Members of the EOC discussed the potential to make a strong statement in
recommendation of mask wearing indoors rather than absolutely requiring it. They
discussed the community’s status in approaching herd immunity, the opportunity for
at-risk individuals to access vaccination, testing availability to the community, current
CDC mask recommendations, concern over variants, and the state of the economy.
They discussed the idea of leaving mask policy up to individual retail businesses in
Kodiak and leaving the responsibility of community safety in the hands of citizens.
They discussed the need to have respect for all people and their individual choice
regarding mask wearing.
Mayor Branson MOVED to remove the mask mandate, highly recommend mask
wearing while indoors, and give individual businesses the opportunity to set their own
policy for mask wearing.
The motion passed unanimously.
3.4.REVIEW AFTER ACTION REPORT FROM THE EMERGENCY
OPERATIONS CENTER
Emergency Services Director Tvenge noted that the Emergency Operations Council
and the Emergency Operations Center each met in June to discuss the results of their
actions, what was learned, and list their successes which were compiled into the report.
He highlighted and reviewed various aspects of the report. He noted that this report
was provided to the public.
They briefly discussed the report.
4.ESC MEMBERSHIP CLOSING COMMENTS
Acting Borough Manager Conrad thanked local first responders for putting their lives on the
line for the community. He noted that regular access to incident command training should be
encouraged regularly for members of the body and encouraged for staff employed within local
government.
Mayor Branson also thanked first responders for serving the community.
Emergency Services Director Tvenge encouraged people with underlying health conditions to
please wear their mask and encouraged all to practice kindness towards one another regardless
of their personal choice.
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5.ADJOURNMENT
Emergency Services Director Tvenge MOVED to adjourn.
The motion passed unanimously.
The meeting adjourned at 10:05 a.m.
Approved:
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KODIAK EMERGENCY sERvICEs COUNCIL
DECLARATION or PUBLIC HEALTH DISASTER EMERGENCY
A RESOLUTION OF THE EMERGENCY SERVICES COUNCIL (ESC)
DECLARING A PUBLIC HEALTH EMERGENCY AND AUTHORIZING THE
EMERGENCY SERVICES DIRECTOR TO TAKE NECESSARY ACTIONS TO
REDUCE THE IMPACT AND SPREAD OF THE CORONAVIRUS,KNOWN AS
COVID—19,THROUGHOUT THE KODIAK ISLAND BOROUGH
WHEREAS,the United States Center for Disease Control and Prevention has identi?ed
the COVID19 virus as a new strain of coronavirus not previously identi?ed in humans,causing
respiratory disease that can result in serious illness or death and which poses a signi?cant public
health risk;and
WHEREAS,on March 2,2020,the Kodiak Emergency Services Council became active
to provide a local framework for coordinated communications,preparedness,and response;and
WHEREAS,on March ll,2020,the World Health Organization declared a pandemic
related to COVID—l9;and
WHEREAS,on March 11,2020,Alaska Governor Michael J.Dunleavy declared a Public
Health Disaster Emergency in the State ofAlaska;and
WHEREAS,on March 13,2020,President Donald Trump declared a National
Emergency;and
WHEREAS,on March 17,2020,Alaska Governor Michael J.Dunleavy issued a third
health mandate;and
WHEREAS,a proactive approach taken by individuals and communities to slow the rate
of infection will reduce the negative impact on our health care system and community;and
WHEREAS,a declaration of a disaster emergency by the ESC is required to access state
and federal disaster assistance,and may expedite procurement of local resources and funding.
NOW,THEREFORE,BE IT RESOLVED that the Emergency Services Council does declare a
Disaster Emergency per AS 2623.140 to exist in the City of Kodiak and the Kodiak Island
Borough.
SIGNED this 18th day of March,2020
7‘/l‘llb<IC4"‘>¢
Mike Tvenge
Emergency Services Director for the Emergency Services Council
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Kodiak Area Emergency Services Organization
KODIAK, ALASKA, FOR IMMEDIATE RELEASE: March 11, 2022
COVID-19 Case Update
The Kodiak Emergency Operations Center has received new COVID-19 case information for the
Kodiak Island Borough.
Nineteen (19) new cases have been reported for the Kodiak Island Borough since the
last announcement on March 4, 2022:
• One (1) case was tested on 2/28/22
• One (1) case was tested on 3/1/22
• Three (3) cases were tested on 3/2/22
• One ( 1) case was tested on 3/3/22
• Four (4) cases were tested on 3/4/22
• Four (4) cases were tested on 3/5/22
• One (1) case was tested on 3n/22
• Two (2) cases were tested on 3/8/22
• Two (2) cases were tested on 3/10/22
One case tested on 3/8/22 is travel related. the remaining cases are classified as
community spread .
The total case count associated with the Kodiak Island Borough is now four thousand nine
hundred and thirty-two (4932) with nineteen (19) cases currently classified as active. There
have been one hundred and twenty-two (122) local hospitalizations associated with COVID-19,
and there are no active cases currently hospitalized in Kodiak. Eleven (11) deaths associated
with COVID-19 have been officially reported for the Kodiak Island Borough.
COVID-19 is a highly contagious virus. Please take appropriate precautions to keep
yourself healthy and to prevent further spread of the virus In our community.
Get tested as soon as possible if you are experiencing any symptoms of COVID-19
Stay home and away from other people if you are not feeling well
Questions and concerns can be shared with the Emergency Operations Center by emailing
PIO@city.kodiak.ak.us or by leaving a telephone message at (907) 486-8970.
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Kodiak Area Emergency Services Organization
KODIAK, ALASKA, FOR IMMEDIATE RELEASE: March 18, 2022
The Emergency Services Council met this morning and voted to stand down the Declaration of
Public Health Disaster Emergency related to the COVID-19 pandemic dated March 18, 2020.
The Emergency Services Council also voted to end the regular announcement of new COVID-
19 cases reported for the Kodiak Island Borough. Today’s announcement is expected to be the
last.
The Kodiak Public Health Office is in the midst of a move to new offices and has not had access
to their normal communication tools since Monday March 14th. Information about two (2) cases
is available for this announcement
• One (1) case was tested on 3/7/22
• One (1) case were tested on 3/10/22
Both cases are classified as community spread.
The total case count associated with the Kodiak Island Borough is now four thousand nine
hundred and thirty-four (4934) with three (3) cases currently classified as active. There have
been one hundred and twenty-two (122) local hospitalizations associated with COVID-19, and
there are no active cases currently hospitalized in Kodiak. Eleven (11) deaths associated with
COVID-19 have been officially reported for the Kodiak Island Borough.
Anyone wishing to remain informed of local COVID-19 case information may visit the State of
Alaska COVID-19 webpages found at www.covid19.alaska.gov.
The Emergency Operations Center team would like to thank the residents and visitors of the
Kodiak Island Borough for all of the efforts to minimize the spread of COVID-19 in our
community and for keeping COVID-19 from overwhelming the local health care system.
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Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 Fax (907) 486-9390
TO: Kodiak Island Borough Assembly, Mayor Roberts
FROM: David Conrad, Interim Borough Manager
RE: Managers Report, August 25, 2022
Today I joined Mayor Roberts, Assembly member Williams and several City of Kodiak staff and
elected officials for a lunch meeting with Senator Sullivan and his staff. Thanked both the
Senator and staff for assistance with the required eagle nest take permit for the Landfill job.
The basic themes discussed were the housing shortage in Kodiak, funding for various
infrastructure improvements and replacements needed for both the city and borough. Specifically
mentioned the need for funding for a replacement school facility for Peterson Elementary.
Chief Lee Finlayson will be departing on August 26th for required medical treatment. He
anticipates a six-week treatment duration. Staff wishes him the best and will stay in touch to
monitor his progress while he is away.
PKIMC – Staff participated in a discussion with Providence regarding the status of analysis for
the replacement of the chiller associated with the Heating Ventilation and Air Conditioning
(HVAC) at the hospital facility. Initial analysis is projecting.
A meeting is planned for August 31st to discuss the cost recovery for the two spills associated
with the Providence leased properties and the Long-Term Care center lease terms.
PKIMC / KCHC – I am requesting consideration and discussion to be advanced regrading the
future needs of the Borough Health Care Facility and requirements for the future of the Kodiak
residents for health care. The two original facility components from the 60’s and 70’s is
structurally deficient and were not intended for the purposes they are used for today. As the
community was fortunate enough to recover funds lost associated with the pandemic, discussion
and planning should be paramount regarding the lessons learned form the pandemic and
associated hardships.
KIBSD – A meeting was held on August 10th with KIBSD personnel and USCG Command and
Engineering staff to discuss the possible locations available for a potential school site on the
Coast Guard Facility. A site walk around is planned for mid-September.
Coast Guard staff was asked to comment regarding the disposition of the existing facility if a
new facility was to be constructed. The comment was that the old facility would likely need to be
removed from the property upon vacating the premises.
The KIBSD Board has directed KIBSD staff to add a funding request to the districts Capital
Improvement List (CIP) for design of a new school facility.
Workforce Housing Summit – A follow up meeting was held on August 9, 2022, with
Providence and the Kodiak Economic Development Corporation to discuss housing needs in the
community. Anticipate a joint presentation request of the upcoming joint work session in
September. KEDC has inquired regarding funding requested to the assembly.
Assessing –
KANA case – Working on follow up information after depositions. KIB awaiting ruling from
judge the first portion of the proceedings. September 8th oral arguments, December 12,13, 14
tentative trial dates.
Assessing staff continues performing the required field work for the reassessment of properties
within the City of Kodiak boundaries.
Community Development -
Staff are working on various permits and applications. Spruce Cape subdivision has been
received for staff initial review and comments.
E zoning cases are scheduled to come before the assemble in the next few weeks.
A request has been made to identify departmental issues associated with workflow and staffing.
Finance –
Staff is working to gather information for the upcoming reporting required for the ARPA funds
received to date. Anticipate an additional conversation regarding the issued final rule regarding
expenditure and accounting requirements.
Staff is currently preparing the FY 2023 Budget Book for the Government Finance Officers
Association (GFOA)
Staff has begun the investigation related to bonds that could possibly be paid off early. This will
take several days of research over several weeks.
Engineering and Facilities –
KRFC – An RFP has been issued for carpet replacement at the KFRC Facility. Non-mandatory
Prebid was held at the facility on 8/23 with one potential bidder participating. Due date for the
proposals is August 31st.
USFWS – KIB staff has decided to withdraw from applying for this funding request due to
reduced staff and the short turnaround time prior to submission of the application. Materials and
research gathered can be used for a future cooperative application.
Bulldozer Procurement – E/F anticipates moving the dozer to the docks 8/26 or 8/27 for shipping
to Seward. Transportation has been arranged for the Seward to Anchorage leg.
Service Area Contracts – The sample contract was discussed at the July 14 Work Session. No
definitive direction was given. Meetings were held and attended by the Road Service Board
members when the attorney was present. Boards are reviewing the documents presented and staff
anticipates their comments by the end of next week.
The Main Elementary roof is continuing. Weather has complicated the completion prior to the
start of the school year. Friend Construction is working diligently and has completed the work
required over classroom areas. Impacts will be on parking areas until the project is completed.
Main Elementary School Drop Off Lane – This work has been completed.
Landfill – Work is continuing at the site. Blasting has begun. Fourth shot will have been
accomplished by this evening. Next blasting event is anticipated to be Sunday, August 28th.
Crusher and cone have been mobilized and rock is being placed for the sub-base areas required.
Contractor is working to be prepared for the liner installers to be on site the second week of
September.
Staff has completed the ADEC State Revolving Loan Questionnaire for the August 31st deadline.
This request is for 4.45 million dollars.
Staff is researching a grant opportunity for Hunter Access Grant funding associated with possible
bridge replacement at the KIB property in Chiniak. This funding would aim to design and
possible replace the temporary “logging bridge” currently in that location.
List of Pending Items for Discussion
Bayside Fire Apparatus Procurement
Disposition of Closed School Facilities – Allowable Scope for Current Staff
OSHA Voluntary Compliance Visit – Rescheduled for October
Continued update of the Personnel Manual
ARPA Funding Reporting is continuing.
Grant Application and Local Match Funding – Approval for application prior to expending staff
time.
Leases – Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care
Major Maintenance Funding for Facilities
Disposition of Mental Health Buildings – Information provided to the assembly
Solid Waste Collection Contract Modifications
Service Area Contracts
Annual Contracts
Additional Methods to Reward Employees in Personnel Manual
Vehicle Replacement
Funding opportunities for road repairs and improvements.
KODIAK ISLAND BOROUGH
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