2022-08-04 Regular Meeting
Watch meetings live, online at www.kodiakak.us
Citizen Comment: 486-3231 or 855-492-9202
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Kodiak Island Borough
Assembly Regular Meeting
Agenda
Assembly Chambers
Thursday, August 4, 2022, 6:30 p.m.
Streamed Live Online at www.kodiakak.us
and broadcasted on KMXT at 100.1 FM
Please subscribe to be notified when agenda packets are published.
Page
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq people and we acknowledge
the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our
community to this day.
4. ROLL CALL
5. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed marked with an asterisk (*) are considered to be routine and non-controversial
items by the Assembly and will be approved by one motion.
6. *APPROVAL OF MINUTES
4 - 10
A.
Regular Meeting Minutes of July 21, 2022
Regular Meeting Minutes
7. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
This section is for general comments and for agenda items NOT scheduled for public hearing.
8. AWARDS AND PRESENTATIONS
9. COMMITTEE REPORTS
10. PUBLIC HEARING
Page 0 of 51
Watch meetings live, online at www.kodiakak.us
Citizen Comment: 486-3231 or 855-492-9202
Listen on the radio at KMXT 100.1 FM
11. BOROUGH MANAGER’S REPORT
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
11 - 16
1.
Contract No. FY2023-08 For Main Elementary Drive-Thru
Drop Off Lane Repaving and Storm Drain Repairs
Agenda Item Report - Pdf
17 - 22
2.
Contract No. FY2022-30 Change Order No.3 With
Brechan Construction LLC For The Landfill Stage 3
Closure Project In An Amount Not To Exceed $806,115.73
Agenda Item Report - Pdf
14.B. RESOLUTIONS
23 - 24
1.
Resolution No. FY2023-09 Redirecting Previously
Authorized American Rescue Plan Act (ARPA) Funds For
The Benefit Of The Residents Of The Borough
Agenda Item Report - Pdf - Pdf
14.C. ORDINANCES FOR INTRODUCTION
14.D. OTHER ITEMS
25 - 26
1.
Declaring The Seat Held By Mr. Tyler Anderson On The
Architectural/Engineering Review Board Vacant
Agenda Item Report - Pdf
27 - 31
2.
Confirmation Of Mayoral Appointment To The Planning
and Zoning Commission, Ms. Laura Lynette Griffin
Agenda Item Report - Pdf
32 - 34
3.
Authorizing The Borough Mayor To Sign A Letter Of
Support Regarding A Health And Services Administration
(HSRA), Service Area Competition Funding Application
For The Kodiak Area Native Association
Agenda Item Report - Pdf
15. CITIZENS' COMMENTS. 1-907-486-3231 or Toll Free 1-855-492-9202.
(Limited To Three Minutes Per Speaker)
Page 1 of 51
Watch meetings live, online at www.kodiakak.us
Citizen Comment: 486-3231 or 855-492-9202
Listen on the radio at KMXT 100.1 FM
16. ASSEMBLY MEMBERS’ COMMENTS
17. EXECUTIVE SESSION
A.
Discuss Borough Manager Applicants Under The Authority Of
KIBC 2.30.030(F)(1)(C) For The Purpose Of Discussing Matters
Which May Tend To Prejudice The Reputation Or Character Of A
Person, Who Has Been Notified Of The Potential Executive
Session.
35 - 49
B.
Selection Of A Proposer For The Kodiak Island Borough
Employee Compensation Study
Agenda Item Report - Pdf
18. ADJOURNMENT
19. INFORMATIONAL MATERIALS
19.A. MINUTES OF OTHER MEETINGS
19.B. REPORTS
50 - 51
1.
Records Destruction Report
Records Destruction Report
Page 2 of 51
Kodiak Island Borough
July 21, 2022
Assembly Regular Meeting Minutes
Page 1 of 7
Kodiak Island Borough Assembly Regular Meeting
Assembly Chambers
July 21, 2022
A regular meeting of the Kodiak Island Borough Assembly was held on July 21, 2022, in the
Borough Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were
Interim Borough Manager David Conrad, Borough Clerk Nova Javier, and Assistant Clerk
Kristle Blanco.
1. INVOCATION
The invocation was given by Major David Davis of the Salvation Army.
2. PLEDGE OF ALLEGIANCE
Mayor Roberts led the Pledge of Allegiance.
3. STATEMENT OF LAND ACKNOWLEDGEMENT
We are gathered on the traditional homeland of the Sugpiaq, Alutiiq people and
acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture
that enriches our community to this day.
4. ROLL CALL
Present were Mayor William Roberts, Assembly members Scott Arndt, Joseph Delgado,
Jared Griffin, Scott Smiley, James Turner, and Aimee Williams.
ARNDT moved to excuse Assembly member Geoffrey Smith, who was absent due to
work matters.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. APPROVAL OF AGENDA AND CONSENT AGENDA
ARNDT moved to approve the agenda and the consent agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. *APPROVAL OF MINUTES (Approved under consent agenda)
1. Regular Meeting Minutes Of July 7, 2022
7. CITIZENS' COMMENTS
The following spoke under citizen’s comments.
• Major David Davis
8. AWARDS AND PRESENTATIONS – None.
AGENDA ITEM #6.A.
Regular Meeting Minutes of July 21, 2022 Page 4 of 50
Kodiak Island Borough
July 21, 2022
Assembly Regular Meeting Minutes
Page 2 of 7
9. COMMITTEE REPORTS
• Assembly Member Smiley attended the School Board meeting where
superintendent Cyndy A Mika, ED. D. presided for the first time. Topic of
discussion was school district capital improvement plan. He noted Peterson
Elementary roof project to be worrisome due to lack of communication between
the Borough and School District.
10. PUBLIC HEARING – None.
11. BOROUGH MANAGER’S REPORT:
Interim Manager Dave Conrad reported on the following:
• Silent Auction – The recent auction generated $17,527.00 Two Bayside Fire
Department vehicles and one skid steer loader form the landfill were the items that
were sold.
• The KFRC Aquarium and Touch Tank Attendance.
• Workforce Housing Summit – Attended the Workforce Housing Summit today. The
main discussion was to review and discuss the recent McKinley Research study for
Kodiak. The Kodiak Island Housing authority has the McKinley Research Study
online at their website. Anticipate a joint presentation request of the upcoming joint
work session in September.
• Employee Compensation Study – Proposals have been received. Staff has reviewed
and is preparing the information for distribution to the assembly for review and
consideration contacting past customers regarding satisfaction and overall
performance. After the information is received the committee will meet and make a
recommendation to the assembly for consideration.
Assessing Department Update
o KANA case – Working on disclosure depositions. KIB Attorney will be in town
the week of August 8th in Kodiak.
o Assessing staff continues performing the required field work for the
reassessment of properties within the City of Kodiak boundaries.
Community Development Update
o New Director Mike Scarcelli is reviewing current documents, plans and operating
procedures. He will continue to familiarize himself with Kodiak and the
interaction of the Community Development Department with the residents of
Kodiak.
o A request has been made to identify departmental issues associated with
workflow and staffing.
Finance Department Update
o End of year reconciliation is going well. New POs are being generated as need.
o Staff is currently preparing the FY 2023 Budget Book for the Government
Finance Officers Association (GFOA)
o Staff is has received concurrence and will begin the investigation related to
bonds that could possibly be paid off early. This will take several days of
research over several weeks.
Engineering and Facilities Update
o Bridge Evaluation and Planning Grant – This grant will be submitted 7/22/2022.
The grant request is for $1,288,000. Staff has contributed and want to thank
AML and AKDOT for the cooperative effort preparing this grant request.
o Bulldozer Procurement – E/F has presented the revised requests and the
assembly will decide on the procurement this evening.
AGENDA ITEM #6.A.
Regular Meeting Minutes of July 21, 2022 Page 5 of 50
Kodiak Island Borough
July 21, 2022
Assembly Regular Meeting Minutes
Page 3 of 7
o Service Area Contracts – The sample contract was discussed at the July 14
Work Session. No definitive direction was given.
o Tsunami Siren Maintenance – Five amplifiers were found non-functional at three
locations. Vendor is performing a verification check regarding warranty
coverage. Amplifiers will require replacement.
o KFRC Spill – Awaiting final disposition from the ADEC regarding the status of
the spill. Staff anticipates further monitoring requirements.
o The Main Elementary roof is continuing. Several discrepancies with the
installation of the flashing have been discussed and corrected. Work is weather
contingent. The anticipated completion date is prior to the scheduled start of
school.
o Landfill – Eagle’s Nest take permit has been obtained from the US Department
of Fish and Wildlife. Waiting for the Alaska Department of Fish and Game
required portion. Anticipate this to be completed early next week.
o Staff continues to work with the ADEC State Revolving Loan staff for long term
low interest loan for COBC associated work.
List of Pending Items for Discussion
o Disposition of Closed School Facilities – Allowable Scope for Current Staff
OSHA Voluntary Compliance Visit
o Continued update of the Personnel Manual ARPA Funding Assignment
o Discussion Related to State Budget Completion Grant Application and Local
Match Funding
o Leases – Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long
Term Care Major Maintenance Funding for Facilities
o Disposition of Mental Health Buildings – Information provided to the assembly
Solid Waste Collection Contract Modifications
o Service Area Contracts Annual Contracts
o KFRC Staffing and Funding
o Additional Methods to Reward Employees in Personnel Manual Vehicle
Replacement
12. MESSAGES FROM THE BOROUGH MAYOR – None.
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS – None.
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS
1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Service
Area No. 1 Board Road Maintenance and Repairs, Snow Removal And Sanding
For Service Area No. 1 Time and Materials
ARNDT moved to approve Contract No. FY2013-34E amending Contract No.
FY2013-34D with the suggested rate increases based on the cost-of-living index
for Service Area No. 1.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt,
Delgado, Griffin, Smiley, Turner, and Williams.
AGENDA ITEM #6.A.
Regular Meeting Minutes of July 21, 2022 Page 6 of 50
Kodiak Island Borough
July 21, 2022
Assembly Regular Meeting Minutes
Page 4 of 7
14.B. RESOLUTIONS
1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Post-
Secondary Education Institutions In Support Of Local Student Tuition.
ARNDT moved to approve Resolution No. FY2023-08.
The Assembly approved $100,000 in the FY23 budget to assist with tuition and
fees associated with attending one of the local post-secondary educational
institutions for Kodiak students. Staff reached out to representatives from Kodiak
College and the Alaska Seafood and Marine Science Center asking that they
submit an application requesting funds appropriate to supporting local student
attendance in their programs. Those requests are attached. This resolution will
document the Assembly's decision for allocating the available funding to the
applicants.
ARNDT moved to amend Resolution No. FY2023-08 by amending
Line 30 to read “1. University of Alaska Anchorage, Kodiak College: $67,000”
Line 31 to read “2. University of Alaska Fairbanks Kodiak Seafood and Marine
Science Center: $33,000”
ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED UNANIMOUSLY:
Delgado, Griffin, Smiley, Turner, Williams, and Arndt
ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY:
Griffin, Smiley, Turner, Williams, Arndt, and Delgado
14.C. ORDINANCES FOR INTRODUCTION – None.
14.D. OTHER ITEMS
1. Authorization To Move Forward With Staffing The Interpretive Specialist Position
At The Kodiak Fisheries Research Center
ARNDT moved to authorize the manager to fund the Interpretive
Specialist/Secretary position at the Kodiak Fisheries Research Center for a
period of six (6) months starting August 1, 2022, in an amount not to exceed
$8,000.
Prior to the closure of this facilities public display area, the Borough staff
operated five days per week (40 hours) throughout the calendar year with the
exception of the period from Memorial Day through Labor Day when the facility
was open six days per week (48 hours). As the National Oceanic and
Atmospheric Association (NOAA) the main tenant has eliminated the funding
assistance for this position in the 2017 Lease Agreement, the KIB has funded
the two required positions from tax dollars. As the pandemic requirements have
been reduced accordingly with the percentage of illness throughout the nation,
the Federal requirements for the leased spaces have also been modified
allowing public visitation to the facility.
As the KIB has opened the public display area to the public as of June 30, 2022,
for Thursdays and Fridays with the hours of 11:30 am through 4:30 pm on those
AGENDA ITEM #6.A.
Regular Meeting Minutes of July 21, 2022 Page 7 of 50
Kodiak Island Borough
July 21, 2022
Assembly Regular Meeting Minutes
Page 5 of 7
two weekdays. Staff will also coordinate and offer visitation hours with the
tourism industry and cruise ships outside of the normal set hours.
As the current schedule has not run for a long enough time frame to formulate a
cost basis to compare recovery costs, staff is suggesting that the position be
fully funded from the tourism fund until proper data can be gathered to formulate
a reasonable cost model for future funding.
UPDATE: Per the discussion at the Assembly Work Session on July 14, 2022,
the staff has calculated the Temporary Interpretive Specialist/ Secretary for one,
two and three days per week for 5 hours per day. A spreadsheet is attached.
During the discussion the assembly directed staff to utilize funds from the
Tourism Fund (277). The Engineering and Facilities staff will track the cost for
this staff person for on quarter. At that time a report will be generated to include
the number of visitors, salary and other costs associated with the operation of
the public display areas at KFRC.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley,
Turner, Williams, Arndt, Delgado, and Griffin.
2. Assembly Authorization For The Manager To Award Contract No. FY2023-08
With NC Machinery For The Rebuild Of The 2006 CAT D7 Bulldozer
ARNDT moved to authorize the Manager to award Contract No. FY2023-08 to
NC Machinery in the amount of $675,000 for the CAT Certified rebuild of the
2006 CAT D7 bulldozer.
During the June 2, 2022, regular meeting, the assembly approved to authorize
the Manager to award a contract to NC Machinery in the amount of $867,489
(Contract No. FY2023-07) under the State of Alaska NAPSO Contract and to
pursue rebuilding the 2006 bulldozer. At that time, staff only received a verbal
$300,000 quote estimate (excluding shipping) for a rebuild of the 2006 bulldozer.
After the meeting, NC Machinery provided a quote for the CAT certified rebuild
(fixed amount) and a regular equipment rebuild (estimate based on what is most
likely needed to be replaced/worked on after talking to staff). Due to the price
difference of the quotes, staff requested that NC Machinery come to site and
evaluate the 2006 dozer so a more accurate rebuild quote can be generated.
After the evaluation the rebuild of the 2006 CAT bulldozer is estimated to cost
$498,589.96.
The CAT rebuild cost is $650,000. For this rebuild there is a list of parts that are
replaced no matter the condition while other parts are inspected and if guidelines
aren't met, they will be replaced. The frame of the machine is examined and if
need will be straightened, welded, and/or reinforced. The engine, fuel system,
transmission, torque converter, differential, final drives, and radiator are
inspected, reconditioned, and updated with new or qualified parts. The machine
is also repainted. Certified rebuild machines received a new serial number or
product identification number as well.
Both rebuild options include a 1-year unlimited hour warranty. This will include
all parts and labor to make any repairs; however, this does not include travel
AGENDA ITEM #6.A.
Regular Meeting Minutes of July 21, 2022 Page 8 of 50
Kodiak Island Borough
July 21, 2022
Assembly Regular Meeting Minutes
Page 6 of 7
expenses or operator induced damages. An extended powertrain and hydraulic
warranty is available for the CAT certified rebuild.
• 2 years or 4,000 hours $11,480
• 3 years or 5,000 hours $17,210
• 4 years or 6,000 hours $22,840
• 5 years or 8,000 hours $35,520
Due to the cost difference between the two rebuild options and the like-new
quality of the 2006 D7 would be in if the CAT certified rebuild was completed,
staff recommends to move to authorize the manager to award Contract No.
FY2023-08 with NC Machinery in the amount of $675,000 for the CAT certified
rebuild of the 2006 CAT D7 bulldozer.
Rebuild 2006 CAT D7 $498,589.96
CAT Certified rebuild 2006 CAT D7 $675,000.00
*Shipping not included
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner,
Williams, Arndt, Delgado, Griffin, and Smiley.
3. Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough
Manager
ARNDT moved to appoint Mr. Dave Conrad as interim Kodiak Island Borough
Manager retroactive to June 22, 2022, with compensation at $140,000 per year.
Mr. Conrad started serving as the Interim Borough Manager on June 22, 2022,
and per the attached letter, he is willing to serve as the Interim Borough Manager
for a ninety-day period duration.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams,
Arndt, Delgado, Griffin, Smiley, and Turner.
15. CITIZENS' COMMENTS:
The following spoke under citizen’s comments.
• Duane Dvorak
16. ASSEMBLY MEMBERS’ COMMENTS
• Assembly member Griffin thanked the United States Coast Guard.
• Assembly member Arndt expressed condolences to the Roberts family for the
loss of Margaret Roberts.
• Assembly member Williams thanked Interim Borough Manager Dave Conrad for
stepping up to the role and for his willingness to serve.
17. ADJOURNMENT
ARNDT move to adjourn the meeting at 7:10 p.m.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
AGENDA ITEM #6.A.
Regular Meeting Minutes of July 21, 2022 Page 9 of 50
Kodiak Island Borough
July 21, 2022
Assembly Regular Meeting Minutes
Page 7 of 7
KODIAK ISLAND BOROUGH
ATTEST:
William Roberts, Borough Mayor
Nova M. Javier, Borough Clerk
AGENDA ITEM #6.A.
Regular Meeting Minutes of July 21, 2022 Page 10 of 50
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 4, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Contract No. FY2023-08 For Main Elementary Drive-Thru Drop Off Lane
Repaving and Storm Drain Repairs
ORIGINATOR: Dave Conrad, Interim Borough Manager
RECOMMENDATION:
Move to authorize the Manager to execute Contract No. FY2023-08 for the East
Elementary School Patch paving and Main Elementary Drive -Thru Lane repaving with
Brechan Construction in an amount not to exceed $69,940.00.
DISCUSSION:
The City of Kodiak has awarded a contract to Brechan Construction to repave Powel
Avenue. As the good weather months slip away from us, the Engineering and Facility
Department (E&F) proposes to mill, repair existing storm drains and repave the drop off
lane while Brechan Construction is working on the City's project. The existing drive
through is a conglomerate of multiple paving patches installed over many years. The
storm drains have deteriorated
While the work on Powel Avenue is happening, E&F staff would like to take advantage
of the opportunity to contract Brechan Construction to repave the Main Elementary
Drive-Thru Lane. The opportunity to share mobilization during the larger paving project
will save considerable funds. The project will improve the drainage in an area that has
flooded due to poor drainage, especially in freezing conditions. This will help to reduce
the winter safety hazards. As Brechan Construction will have equipment on location
and are paving Powel Avenue, it provides an opportunity to seamlessly pave the drive-
thru lane at the same time. A sum of $5800.00 has been reduced from the original price
as the mobilization costs are being born on the larger job.
Brechan Construction LLC price quotes:
Main Elementary Drive-Thru Lane Repave: $69,940.
ALTERNATIVES:
Take no action.
FISCAL IMPACT:
Funding for this will come from the Education Support Fund or the School Buildings
Major Repairs Fund.
OTHER INFORMATION:
AGENDA ITEM #14.A.1.
Contract No. FY2023-08 For Main Elementary Drive-Thru Drop Off Lane Repa...Page 11 of 50
Proposal
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AGENDA ITEM #14.A.1.Contract No. FY2023-08 For Main Elementary Drive-Thru Drop Off Lane Repa...Page 12 of 50
Aerial Image of Paving Area for Main Elem.
AGENDA ITEM #14.A.1.Contract No. FY2023-08 For Main Elementary Drive-Thru Drop Off Lane Repa...Page 13 of 50
Contract No. FY2022-XX
Kodiak Island Borough Construction Contract
Page 1 of 3
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
MAIN ELEMENTARY DRIVE-THRU LANE REPAVING #XXXXX
PROJECT NAME AND NUMBER
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough,
acting by and through its Borough Manager, and
Brechan Construction LLC
Company Name
2705 Mill Bay Road, Kodiak, AK 99615
Company Address (Street or PO Box, City, State, Zip)
a/an Individual Partnership Limited Liability Company Sole Proprietorship Corporation
incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is
effective the date of the signature of the Borough Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the
Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required in the construction of the above-referenced project as bid by the Contractor, which
bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this
Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or
materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by
the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract,
unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable
for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are
required by the Contract or on written order furnished by the Borough. Any such work or materials which
may be done or furnished by the Contractor without written order first being given shall be at the
Contractor’s own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim
for compensation for work or materials done or furnished without such written order.
Payment under this Contract shall not exceed Sixty-Nine Thousand Nine Hundred Forty Dollars and Zero
Cents ($ 69,940.00) for the Base Bid.
The Contractor further covenants and agrees that all materials shall be furnished, delivered, and all work and
labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before:
September 30, 2022. It is expressly understood and agreed that in case of the failure on the part of the
Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and
delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall
have the right to deduct from any money due or which may become due the Contractor, or if no money shall
be due, the Borough shall have the right to recover Liquidated Damages as described in the General
Conditions for each calendar day elapsing between the time stipulated for achieving completion of an
AGENDA ITEM #14.A.1.
Contract No. FY2023-08 For Main Elementary Drive-Thru Drop Off Lane Repa...Page 14 of 50
Contract No. FY2022-XX
Kodiak Island Borough Construction Contract
Page 2 of 3
individual phase and the actual date of completion of that phase in accordance with the terms hereof; such
deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided,
however, that upon receipt of written notice from the Contractor of the existence of causes over which the
Contractor has no control and which must delay furnishing of materials or the completion of the work, the
Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials
or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for
delays commencing from the date on which the extended period expires.
The bonds given by the Contractor in the sum of $69,940.00 Payment Bond, and $69,940.00 Performance
Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith
and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the Borough subject to the inspection at all times and
approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough.
For purposes of this Contract, Contracting Officer means David Conrad or any other person designated by
the Borough Manager.
The Contractor is an independent contractor and not an employee or agent of the Borough.
Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract, and include but are not limited to this Contract, the General Conditions of the Construction
Contract, the Supplementary Conditions, and the following listed documents:
1) Brechan Proposal for Main Elementary Drive-Thru Drop Off Lane Repaving dated July
11,2022
AGENDA ITEM #14.A.1.
Contract No. FY2023-08 For Main Elementary Drive-Thru Drop Off Lane Repa...Page 15 of 50
Contract No. FY2022-XX
Kodiak Island Borough Construction Contract
Page 3 of 3
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
CONTRACTOR
Brechan Construction LLC
Company Name
Signature of Authorized Company Representative
Name and Title
Date
KODIAK ISLAND BOROUGH
Signature of Borough Manager
David Conrad
Typed Name
Date
Nova M. Javier
Borough Clerk
(ATTEST)
AGENDA ITEM #14.A.1.
Contract No. FY2023-08 For Main Elementary Drive-Thru Drop Off Lane Repa...Page 16 of 50
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 4, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Contract No. FY2022-30 Change Order No.3 With Brechan Construction LLC
For The Landfill Stage 3 Closure Project In An Amount Not To Exceed
$806,115.73
ORIGINATOR: Jena Hassinger, Environmental Specialist
RECOMMENDATION:
Move to authorize the Manager to execute Change Order No. 3 to Contract No.
FY2022-30 with Brechan Construction in an amount not to exceed $806,115.73.
DISCUSSION:
Kodiak Island Borough Code 3.30.100 Change Orders - Manager Authority states that
change orders greater than five percent of an approved contract or $50,000, whichever
is lower, require Assembly approval.
Additional Rock
On February 17, 2022, the Assembly approved a contract with Brechan Construction
LLC for the Landfill Stage 3 Cover project. Part of the contract included blasting and
processing of rock to use as future cover for landfill operations. The contract included
a unit price of $23.50 per cubic yard for 30,000 cubic yards of processed rock. One
May 5, 2022 the Assembly approved Change Order #1 which allowed for more rock to
be processed. After this meeting staff met Brechan on site to inspect the layout of the
blasting area. It was found that if design was altered, additional rock could be
generated. Following discussions, with Brechan and project engineer Jacobs
Engineering, there is the opportunity to substantially increase the amount of processed
rock remaining at completion of the project, requiring a change order to the project.
Based on new survey information of rock in place, it is estimated that there is
approximately 108,500 cubic yards of rock available. Of, that Brechan will need
approximately 17,500 cubic yards to complete the cover p ortion of the project. The
contract included 30,000 cubic yards of shot rock at a unit price of $23.50 per cubic
yard. Change Order No. 1 added an additional 28,500 cubic yards. Making changes
to the blasting limits means that an additional 32,500 cubic ya rds may be available.
This part of change order #3 is for the additional rock at the unit cost (32,500 x $23.50)
totaling $763,750.00.
Installation of Landfill Fencing
With increasing the blasting area, the current landfill fence (chain link and e lectric) will
need to be temporarily moved. There will be an added cost to reinstall the landfill fence
along the State Right of Way above the quarry site. After overburden is removed during
blasting project, holes will be drilled, and concrete used to secure the chain link fence
posts into the rock. The reinforced fence will no longer allow the bears to dig under in
that area and enter the landfill.90% of the fence materials are to be reused from the
AGENDA ITEM #14.A.2.
Contract No. FY2022-30 Change Order No.3 With Brechan Construction LLC F...Page 17 of 50
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 4, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
High School project that were saved by the E/F Staff for future use. This part of change
order is for the reinstallation of landfill fencing above the quarry site totaling
$42,365.73.
Additional Rock $763,750.00
Installation of Landfill
Fencing $42,365.73
TOTAL $806,115.73
ALTERNATIVES:
Take no action or do not approve the change order. Neither of these is recommended
as the landfill will need additional cover rock in the future and it is most cost effective to
produce rock now when a contractor is mobilized on site. With the additional s tability of
the reinstalled fence vector control will greatly increase in that area.
FISCAL IMPACT:
Funding for this work will come from the Solid Waste Enterprise Fund.
OTHER INFORMATION:
AGENDA ITEM #14.A.2.
Contract No. FY2022-30 Change Order No.3 With Brechan Construction LLC F...Page 18 of 50
Breakdown of Direct Costs Landfill Stage 3 Closure6/21/2022CO #03 Chain Link FenceTotalItem # Description Quant. Unit Cost Total Quant. Unit Cost Total Quant.Unit Cost Total Quant. Unit Cost Total Quant. Unit Cost TotalCost-$ -$ -$ -$ -$ -$ 1 Bugni Sub Quote to install Temp Elec Fence-$ -$ -$ 1 40,100.00$ 40,100.00$ -$ 40,100.00$ Install New Chain Link Fence and Elec attached-$ -$ -$ -$ -$ -$ to the Chain Link Fence-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 2 Credit from origional bid for Elec Fence-$ -$ -$ 1 (12,500.00)$ (12,500.00)$ -$ (12,500.00)$ Relocation-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 3 Strip 5' of overburden to make room to drill 290 CY 5 331.17$ 1,655.85$ 5725.00$ 3,625.00$ -$ -$ -$ 5,280.85$ new fence posts into rock-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 4 Cost for Brechan to drill Post Holes for new 10210.00$ 2,100.00$ 10265.00$ 2,650.00$ -$ -$ -$ 4,750.00$ chain link fence-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ 5 Cost for sand concrete for fence posts-$ -$ 3290.00$ 870.00$ -$ -$ 870.00$ assume 3 pours at 1 CY each-$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ -$ TOTAL3,755.85$ 6,275.00$ 870.00$ 27,600.00$ -$ 38,500.85$ 15% 15% 15% 5% 5% 7.83%Contractor Fee 563.38$ 941.25$ 130.50$ 1,380.00$ -$ Total Cost 4,319.23$ 7,216.25$ 1,000.50$ 28,980.00$ -$ 41,515.98$ Bonding @ 1.55% 643.50$ G/L Rate: $4.968 per $1000 contract 206.25$ Equipment Blue Book Hourly Rate10 ton Excavator 100.00$ Total Quote 42,365.73$ 20 ton Excavator180.00$ 45 ton Excavator350.00$ Drill Holes for new Chain link Fence3 cy Loader130.00$ Driller210.00$ Drill265.00$ September 2021 DB - Labor Rates60 hr5 cy Loader 150.00$ Supt 90.00$ 8 cy Loader230.00$ Engineer 80.00$ Strip Overburden CrewSWPPP Mgr 80.00$ Case 580 55.00$ Foreman 86.34$ Cat 320180.00$ Operator Foreman 86.34$ Forklift 85.00$ Operator 82.00$ D6 Dozer145.00$ Operator Group 1 82.00$ Operator 82.00$ Rock Truck200.00$ Operator Group 1A 84.34$ Champion 730 140.00$ Laborer 80.83$ Rock Truck200.00$ Laborer Group 1 73.93$ LaborCat 14 G Grader 200.00$ 331.17$ 725.00$ Laborer Group 3 76.46$ Traffic SupervisorCat 16 G Grader 285.00$ Laborer Group 3A 80.83$ PipelayerLaborer Group 3B 83.17$ Grade CheckerArticulated Trucks 200.00$ Truck Driver 79.31$ Pickup 35.00$ Flatbed25Dump Truck105.00$ Tilt Deck65.00$ Pup35.00$ Truck Tractor90.00$ Side Dump Trailer35.00$ Live bottom trailer50.00$ 75 ton Lowboy 260.00$ 40' Step Deck Trailer 65.00$ 40' Flat Trailer 65.00$ MorookaWater Truck140.00$ D-4 class LGP Dozer100.00$ D-6 class, LGP Dozer145.00$ D-9 class Dozer390.00$ Rock Drill 265.00$ Single Drum Roller 140.00$ DD‐32 Roller 60.00$ DD 90DD 110Hand Compactor 10.00$ Cat AP‐655 C Paver 435.00$ Sweeper 45.00$ Vaccum Sweeper180.00$ Road Tec Mill (WAG)900.00$ Screen AllJCI Crusher240.00$ Cone CrusherHartel CrusherTrack mounted screenElectrofusion Machine 45.00$ GPS, Auto Grade Conctol 36.00$ WelderLight Tower 20.00$ 3" Pump6" Pump 75.00$ Rock Slinger 135.00$ Hydroseeder 155.00$ Subcontract OtherPROJECTDATEWORK ITEMLabor Equipment Materials
AGENDA ITEM #14.A.2.
Contract No. FY2022-30 Change Order No.3 With Brechan Construction LLC F...Page 19 of 50
Lands Viewer Lite
Source: Esri, Maxar, GeoEye, Earthstar Geographics, CNES/Airbus DS,
USDA, USGS, AeroGRID, IGN, and the GIS User Community
April 20, 2022
0 0.08 0.160.04 mi
0 0.1 0.20.05 km
1:9,028
AGENDA ITEM #14.A.2.
Contract No. FY2022-30 Change Order No.3 With Brechan Construction LLC F...Page 20 of 50
AGENDA ITEM #14.A.2.
Contract No. FY2022-30 Change Order No.3 With Brechan Construction LLC F...Page 21 of 50
Bugni Enterprises Inc.
1424 Baranof St
Kodiak, AK 99615
Phone: 907-654-9901/Fax: 907-486-7675
Brechan Enterprises June 14, 2022
Attn: Jake Spalinger
Re: Kodiak Landfill Fencing
Jake,
Here is a breakdown of prices for materials and services I foresee for the 2022
installation of electric and chain link fencing at the Kodiak Landfill.
Assuming there will be 520’ of fencing:
Current price for 6’ chain link fencing with barbed wire $55.00 per foot is
$28,600
Credit for no top rail 520’ at $3.00 per foot is $1560
Credit for each post Borough supplies, approx. 30 posts, at $40.00 is $1200
Credit for Borough supplied fabric, 520’, at $5.00 is $2600
Credit for drilling holes, 52 holes, at $10.00 is $520
Credit for Brechan supplied concrete mix, 30 holes, at $10 is $300
Price for fence at $28,600 minus the credits of $6180 is $22,420
Electric fencing:
Install temporary electric fencing $7800
Install permanent electric fencing on chain link fencing $9880
Electric fencing total is $17,680
Total for both chain link and electric fencing is $40,100
AGENDA ITEM #14.A.2.
Contract No. FY2022-30 Change Order No.3 With Brechan Construction LLC F...Page 22 of 50
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 4, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Resolution No. FY2023-09 Redirecting Previously Authorized American
Rescue Plan Act (ARPA) Funds For The Benefit Of The Residents Of The
Borough
ORIGINATOR: Dora Cross, Finance Director
RECOMMENDATION:
Move to adopt Resolution No. FY2023-09.
DISCUSSION:
The Kodiak Island Borough has been deemed eligible by the US Department of the Treasury
for American Rescue Plan Act funds in the amount of $2,524,709 which will be paid the Borough
in two tranches. The assembly expended the first tranche of money, $1,262,354.50, with
Resolution FY2022-16. However, after updated guidance issued by the US Treasury
Department, the assembly desires to redirect $300,000 of those funds from the Hospital
Memorandum of Understanding to the General Fund.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
US Treasury Q&A regarding Revenue Loss:
Revenue Loss – The final rule gives recipients broad latitude to use funds for the provision of
government services to the extent of reduction in revenue due to the pandemic. If the recipient
has elected to calculate lost revenue, the calculation begins with the recipient’s revenue in the
last full fiscal year prior to the COVID-19 public health emergency. However, use of funds for
government services must be forward looking for costs incurred by the recipient after March 3,
2021.
AGENDA ITEM #14.B.1.
Resolution No. FY2023-09 Redirecting Previously Authorized American Resc...Page 23 of 50
Kodiak Island Borough, Alaska Resolution No. FY2023-09
Page 1 of 1
Introduced by: Interim Borough Manager Thru the Mayor 1
Drafted by: Finance Director 2
Introduced on: 08/04/2022 3
Adopted on: 4
5
KODIAK ISLAND BOROUGH 6
RESOLUTION NO. FY2023-09 7
8
A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH REDIRECTING 9
PREVIOUSLY AUTHORIZED AMERICAN RESCUE PLAN ACT (ARPA) FUNDS FOR THE 10
BENEFIT OF THE RESIDENTS OF THE BOROUGH 11
12
WHEREAS, the Kodiak Island Borough has been deemed eligible by the US Department of the 13
Treasury for American Rescue Plan Act funds in the amount of $2,524,709 and will be paid in two 14
tranches; and 15
16
WHEREAS, the Kodiak Island Borough has received $1,262,354.50 and has expended those 17
funds with Resolution No. FY2022-16 and after receiving further US Treasury guidance, desires 18
to redirect $300,000 of those funds from the Hospital Memorandum of Understanding to the 19
General Fund. 20
21
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 22
BOROUGH that the Interim Borough Manager is authorized to execute the expenditures for the 23
item listed above. 24
25
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 26
THIS __________ DAY OF _______________, 2022 27
28
KODIAK ISLAND BOROUGH ATTEST: 29
30
31
___________________________ ___________________________ 32
William Roberts, Mayor Nova M. Javier, MMC, Clerk 33
34
VOTES: 35
Ayes: 36
Noes: 37
38
39
40
41
42
43
44
45
AGENDA ITEM #14.B.1.
Resolution No. FY2023-09 Redirecting Previously Authorized American Resc...Page 24 of 50
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 4, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Declaring The Seat Held By Mr. Tyler Anderson On The
Architectural/Engineering Review Board Vacant
ORIGINATOR: Kristle Blanco, Assistant Clerk
RECOMMENDATION:
Move to declare the seat held by Mr. Tyler Anderson on the Architectural/Engineering Review
Board vacant and direct the Borough Clerk to advertise the vacation per Borough Code.
DISCUSSION:
Mr. Tyler Anderson has moved out of Kodiak.
This vacancy will leave four active members on a seven member board.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
2.100.070 Vacancies.
A. Other than by expiration of the member’s term, the assembly shall declare a seat vacant
when a member:
1. Is physically absent from the municipality for 90 consecutive days unless excused by the
board, committee, or commission;
2. Resigns and the resignation is accepted;
AGENDA ITEM #14.D.1.
Declaring The Seat Held By Mr. Tyler Anderson On The Architectural/Engin...Page 25 of 50
Revision Date: 7/14/2022
Revised by: MD
ARCHITECTURAL/ENGINEERING REVIEW BOARD
BUILDING CODE BOARD OF APPEALS
KODIAK ISLAND BOROUGH
DIRECTOR, DAVID CONRAD 486-9340 dconrad@kodiakak.us
PROJ. MGR./INSPECTOR, MATT GANDEL 486-9211 mgandel@kodiakak.us
ENGINEERING & FACILITIES DEPARTMENT
PROJECTS OFFICE
720 EGAN WAY
STAFF:
NAME TERM HOME
PHONE
WORK
PHONE
CELL
PHONE
EMAIL
Jerrol Friend
(Chair)
1950 Mill Bay Rd.
Kodiak, AK 99615
2023 (907) 539-1975 (907) 486-3908 (907) 539-1975 jerrol@friendcontractors.com
Jascha Zbitnoff
(Vice Chair)
PO Box 9012
Kodiak, AK 99615
2022 None None (907) 942-3215 jascha@brechan.com
VACANT 2024
Jon Melin
2011 Mill Bay Road #2
Kodiak, AK 99615
2024 None None (907) 539-1589 Jon.premier@alaska.net
Tyler Swanson
473 Curley Way
Kodiak, AK 99615
2023 (907) 481-1636 (907) 654-9643 swansonconstruction-
services@gmail.com
VACANT 2022
VACANT 2023
NON-VOTING
EX OFFICIOS
KIB Representatives
Scott Arndt
E&F Director,
David Conrad
Mayor, William Roberts
(907) 481-3745
(907) 486-9340
(907) 512 0762
(414) 791-3745
(907) 512 0762
clerks@kodiakak.us
School Board
Representative
VACANT
OR
Duncan Fields
PO Box 25
Kodiak, AK 99615
(907) 486-6393 (907) 486-8835 (907) 317-5959 dfields8925@gmail.com
This board is governed by Kodiak Island Borough Code 2.125 and 15.45.010
AGENDA ITEM #14.D.1.
Declaring The Seat Held By Mr. Tyler Anderson On The Architectural/Engin...Page 26 of 50
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 4, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Confirmation Of Mayoral Appointment To The Planning and Zoning
Commission, Ms. Laura Lynette Griffin
ORIGINATOR: Kristle Blanco, Assistant Clerk
RECOMMENDATION:
Move to confirm the mayoral appointment of Ms. Laura Griffin to the Planning and Zoning
Commission for a term to expire October 2024.
DISCUSSION:
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
KIB Code 2.100.030 Appointments.
Members of boards, committees, and commissions, except for members of the board of
adjustment, members of the board of equalization, and elected service area board members,
are appointed by the mayor and confirmed by the assembly unless otherwise specifically
provided elsewhere in this code. An appointment not confirmed by the assembly shall not
become effective. The mayor shall appoint a new applicant until an appointment is confirmed
by the assembly. The mayor may not appoint again the same person whose confirmation was
failed by the assembly for the same board, committee, or commission until the next annual
appointment process unless authorized by the assembly.
AGENDA ITEM #14.D.2.
Confirmation Of Mayoral Appointment To The Planning and Zoning Commissi...Page 27 of 50
From:noreply@civicplus.com
To:Clerks
Subject:Online Form Submittal: Board Application Form
Date:Wednesday, July 6, 2022 8:50:10 PM
Board Application Form
Please complete the online form below. Please be aware that the information
given on your application is made available to the public. Staff will require the use
of a mailing address, email address, and contact phone number to provide board
and meeting information.
PERSONAL INFORMATION
Select the Board,
Commission, or Committee
applying for
Planning and Zoning Commission
Designated seat or group
representation (if applicable):
Field not completed.
Full Name Laura Lynette Griffin
Residence Address 11465 S. Russian Creek Rd., Apt. 5
Mailing Address 11465 S. Russian Creek Rd., Apt. 5
Email Address (This address
will be used for
correspondence)
lauralynettegriffin@gmail.com
Home Phone Number
(numeric only)
9566623584
Work Number (numeric only)9566623584
Cell or Fax Number (numeric
only)
9566623584
Employer/Occupation Project Specialist/Social Worker
RESIDENCY INFORMATION
Length of residency in
Kodiak
4 years
Registered to vote in
Kodiak?
Yes
FOR SERVICE AREA BOARD APPLICANTS
AGENDA ITEM #14.D.2.
Confirmation Of Mayoral Appointment To The Planning and Zoning Commissi...Page 28 of 50
Length of Residence in
Service Area
4 years
ORGANIZATION MEMBERSHIP INFORMATION
Are you currently serving on
other Boards, Commissions,
or Committees?
No
If yes, which Field not completed.
Organizations you belong to
or participate in
I am in the Delta Delta chapter of the Phi Alpha honor
society. This organization is for social work students
demonstrating academic excellence and promoting
humanitarian goals for the betterment of society. From
January 2022-June 2022, I was the project
specialist/program coordinator for the Family Resource
Center, a new program by the Kodiak Island Borough
School District. I will return to KIBSD the upcoming 2022-
2023 school year.
Explain your main reason for
applying
My future is invested in Kodiak because my husband and
I plan to reside here with our 3 children for years to come
because it has become our home. As a social worker and
community member; applying for this role aligns with the
charges of Phi Alpha and the best practices of the social
work code ethics which emphasizes on focusing on the
factors producing barriers for all people (especially
vulnerable populations) to then tackle the issue(s) at
hand. It is imperative for me to be involved at the local
level by applying for this role to participate in meetings
regarding how land is utilized and developed for the
community of Kodiak; this process allows positive change
due to the enhancement of equity and an alleviated
quality of living for the Kodiak community and its
residents.
What background,
experience, or expertise will
you bring to the
board/committee/commission
membership?
As a Latina, wife, mother, community member, social
worker, and current graduate student-I play many roles
within the Kodiak community and will be able to utilize
various experiences to the commission. These
experiences entail of problem solving, safety for all,
communicating effectively, engaging efficiently, research
and evidence-based practices, interacting in a
collaborative manner with others, cause and effect,
implementing best practices, following appropriate
standards and regulations, and goal planning for positive
longitudinal outcomes.
Are you available for regular
meetings?
Yes
AGENDA ITEM #14.D.2.
Confirmation Of Mayoral Appointment To The Planning and Zoning Commissi...Page 29 of 50
Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of
the members term, the assembly shall declare a seat vacant when a member of
the board misses three consecutively held regular meetings and is not excused.
FOR CLERKS OFFICE STAFF ONLY
Registered Voter of the Borough: Y______ N ______
Applicant's Residence: Borough_______ City ______
Date of Appointment
Term Expires On
Appointment Letter
Roster
Oath of Office
APOC POFD Statement: N/A ________ Attached ________ On File ________
Email not displaying correctly? View it in your browser.
AGENDA ITEM #14.D.2.
Confirmation Of Mayoral Appointment To The Planning and Zoning Commissi...Page 30 of 50
Revision Date: 05/18/2022
Revised by: LC
PLANNING AND ZONING COMMISSION
INTERIM DIRECTOR, Seema Garoutte 486-9350 sgaroutte@kodiakak.us
CODE ENFORCEMENT OFFICER, James Dixon 486-9364 jdixon@kodiakak.us
COMMUNITY DEVELOPMENT DEPARTMENT
710 MILL BAY ROAD
ROOM 202
KODIAK, AK 99615
KODIAK ISLAND BOROUGH
STAFF:
TERM HOME PHONE CELL PHONE EMAIL
Paul VanDyke (B)
PO Box 1391
Kodiak, AK 99615
2023 (907) 942-2904 (907) 942-2904 paul.vandyke@kibplanning.org
Alan Schmitt (C)
3295 Woody Way Loop
Kodiak, AK 99615
2023 (907) 486-5314 (907) 942-0435 alan.schmitt@kibplanning.org
Christopher Paulson (C)
1118 Steller Way
Kodiak, AK 99615
2024 (907) 539-1973 (907) 539-1973 christopher.paulson@kibplanning.org
Kent Cross (C)
PO Box 3164
Kodiak, AK 99615
2022 (907) 942-3189 (907) 942-3189 kent.cross@kibplanning.org
Linnea Johnson (B)
3695 Puffin Circle
Kodiak, AK 99615
2024 (907) 299-7119 (907) 299-7119 linnea.johnson@kibplanning.org
Cort Neff (B)
P.O. Box 8592
Kodiak, AK 99615
2024 (907) 486-6248 (907) 512-7272 cort.neff@kibplanning.org
VACANT (B) 2022
B= Borough Seat
C= City Seat
This commission is governed by Kodiak Island Borough Code 2.105
AGENDA ITEM #14.D.2.
Confirmation Of Mayoral Appointment To The Planning and Zoning Commissi...Page 31 of 50
KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 4, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Authorizing The Borough Mayor To Sign A Letter Of Support Regarding A
Health And Services Administration (HSRA), Service Area Competition
Funding Application For The Kodiak Area Native Association
ORIGINATOR: Nova Javier, Borough Clerk
RECOMMENDATION:
Move to authorize the Mayor to sign a letter of support regarding KANA's HRSA Service Area
Competition Funding Application.
DISCUSSION:
Mayor Roberts received the attached email requesting a letter of support for a grant support
from Nichole Pruitt, KANA's Grants Director on July 29, 2022.
KANA is preparing an application in response to HRSA’s Service Area Competition notice of
funding opportunity. With these funds, KANA will propose to continue operations of our
Community Health Centers in the City of Kodiak as well as the outlying village communities. As
a Patient Centered Medical Home, KANA provides a wide range of services including medical,
dental, mental health and substance use disorder treatment; all of which are available to all
residents in the Koniag region.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #14.D.3.
Authorizing The Borough Mayor To Sign A Letter Of Support Regarding A He...Page 32 of 50
Kodiak Island Borough
OFFICE of the Borough Mayor
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9310 Fax (907) 486-9391
E-mail: bill.roberts@kodiakak.us
August 2, 2022
Mike Pfeffer
Chief Executive Officer
Kodiak Area Native Association
3449 Rezanof Drive East
Kodiak, AK 99615
Re: HRSA Service Area Competition Funding Application
Dear Mr. Pfeffer:
This letter is regarding the Health Resources and Services Administration, Service Area Competition
funding opportunity. The Kodiak Island Borough supports the Kodiak Area Native Association’s (KANA)
proposal which will ensure continued access to affordable, quality health care services for communities
and vulnerable populations on Kodiak Island, Alaska.
The Kodiak Island Borough recognizes that KANA has been providing primary health care services to
all residents living in the village communities since 2013 and expanded its service area in 2015 to
encompass all residents in all communities in the Koniag region. In 2019, the Kodiak Community Health
Needs Assessment identified behavioral health, which includes substance use disorder and mental
health, as the number one priority health issue for the Kodiak region. KANA has increased infrastructure
and resources to continue to address this need by providing a wide range of behavioral health services
offered in-person or via telehealth. The second priority health issue identified was access and utilization
of primary care services. Since 2019, KANA has increased the number of primary care providers, as
well as initiated contracts to support additional and continual primary care coverage in the village health
clinics. We recognize that with funding from Section 330, KANA has increased its patient population
from 888 unduplicated patients served in its first year in the villages to 4,213 patients served throughout
the Kodiak region.
We look forward to a continued collaboration with Kodiak Area Native Association and we support you
in your Service Area Competition application, as it demonstrates your commitment to maintain and
grow critical services and capacity for providing high quality, affordable health care to all residents of
Kodiak Island.
Please keep us informed about the outcome of this proposal. Working together we can make a
difference in the health and wellbeing of the people of Kodiak Island.
Sincerely,
Bill Roberts,
Kodiak Island Borough Mayor
AGENDA ITEM #14.D.3.
Authorizing The Borough Mayor To Sign A Letter Of Support Regarding A He...Page 33 of 50
From: Nichole Pruitt <Nichole.Pruitt@kodiakhealthcare.org>
Sent: Friday, July 29, 2022 1:44 PM
To: Bill Roberts <bill.roberts@kibassembly.org>
Subject: Request for Letter of Support | Kodiak Area Native Association - Community Health Center
funding
Importance: High
Good afternoon Mayor Roberts,
My name is Nichole Pruitt, I’m the Grants Director for Kodiak Area Native Association (KANA). I write to
respectfully request a letter of support from the Kodiak Island Borough to include in our Health Resources and
Services Administration (HRSA) Community Health Center grant application.
We are preparing an application in response to HRSA’s Service Area Competition notice of funding opportunity.
With these funds, KANA will propose to continue operations of our Community Health Centers in the City of Kodiak
as well as the outlying village communities. As a Patient Centered Medical Home, we provide a wide range of
services including medical, dental, mental health and substance use disorder treatment; all of which are available
to all residents in the Koniag region.
I have attached a draft letter of support for your review and consideration. In order to meet the upcoming
deadline, I request that signed letters of support be returned to me via email no later than close of business
August 12, 2022, if not sooner. If you have any questions or would like additional information related to this
request, please reach out to me directly at 907-486-9819 or via email.
I look forward to your response.
Respectfully,
Nichole
Nichole Pruitt
Grants Director
D: (907) 486-9819 | C: (907) 654-5217 | Nichole.Pruitt@kodiakhealthcare.org
Kodiak Area Native Association | 3449 Rezanof Drive East | Kodiak, Alaska 99615
www.kodiakhealthcare.org
CONFIDENTIALITY STATEMENT: This may contain confidential, protected health information or
information that is legally privileged. This information is intended only for the use of the individual or
entity listed or addressed. If you are not the intended recipient you are hereby notified that any
disclosure, copying, distribution, or action taken in reliance on the content of these documents is strictly
prohibited. If you have received this information in error, please notify the sender immediately and
arrange for the return or destruction of these documents.
AGENDA ITEM #14.D.3.
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KODIAK ISLAND BOROUGH
STAFF REPORT
AUGUST 4, 2022
ASSEMBLY REGULAR MEETING
Kodiak Island Borough
SUBJECT: Selection Of A Proposer For The Kodiak Island Borough Employee
Compensation Study
ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support
RECOMMENDATION:
Move into executive session to discuss the proposers for the Kodiak Island Borough
Compensation Study which is a subject that qualifies for executive session as it is a matter
which by KIBC 3.30.110 requires to be confidential - all proposals and tabulations of RFPs shall
be open to public inspection only after the contract award.
DISCUSSION:
The Assembly directed Manager Murphy to issue a Request for Proposals (RFP) for a
contractor to produce an Employee Compensation Study. The RFP was advertised and
four proposals were received. Staff reviewed the proposals and narrowed the choices
to two. Because Manager Murphy is no longer available to participate in the
recommendation of a proposer, staff is requesting that the Assembly review the two
final proposals and select a proposer for the contract to conduct an employee
compensation study.
ALTERNATIVES:
FISCAL IMPACT:
$12,750-$41,000
OTHER INFORMATION:
AGENDA ITEM #17.B.
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Request for Proposals
NOTICE IS HEREBY GIVEN that the Kodiak Island Borough is requesting proposals for consulting services
required to produce an Employee Compensation Study.
Proposals will be received by the Kodiak Island Borough at the Office of the Manager, Kodiak Island
Borough, 710 Mill Bay Road, Kodiak, Alaska 99615 until 5:00 pm local time on June 15, 2022. Proposal
documents are available on the Kodiak Island Borough’s website at www.kodiakak.us or from the
Borough Manager’s Office, 710 Mill Bay Road, Kodiak, Alaska 99615. Inquiries about this project can be
made to the Borough Manager’s Office at mchristiansen@kodiakak.us or (907) 486-9303.
The Kodiak Island Borough will select a qualified firm that meets the requirements for providing
complete professional services for the project.
The Kodiak Island Borough reserves the right to reject any or all proposals and to waive any informality or
technicality in the interest of the Borough.
AGENDA ITEM #17.B.
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KODIAK ISLAND BOROUGH
REQUEST FOR PROPOSALS
EMPLOYEE COMPENSATION STUDY
Consulting Services Required to Assist the Kodiak Island Borough with an
Employee Compensation Study
The Kodiak Island Borough is requesting sealed proposals from qualified consulting firms to conduct a
Compensation Study of Kodiak Island Borough employee positions. Services shall include a
comprehensive evaluation and review of employee compensation, and recommendations for
modifications to the existing compensation rates.
I. INTRODUCTION
The Kodiak Island Borough (the “Borough”) is a second-class borough incorporated in the State of
Alaska on September 24, 1963. The Borough currently operates under a manager form of government.
The Manager is hired by the Assembly and oversees the day-to-day affairs of the Borough. The Assembly
is comprised of seven members elected by the public to govern the Borough. The Borough Mayor, also
elected by the people, presides over the Assembly, votes only in the case of a tie, and serves as a
ceremonial figure for certain Borough affairs. The day-to-day business of the Borough is conducted within
six departments: Manager’s Office, Clerk’s Office, Finance Department, Assessing, Community
Development and Engineering/Facilities.
Kodiak is the largest island in the State of Alaska and the second largest in the United States,
second only to the island of Hawaii. Located in the Gulf of Alaska, accessed only by boat or plane, the
Kodiak Island Borough faces unique challenges in providing services to 13,000 residents. The majority of
the population lives within the City of Kodiak and surrounding area, while several small cities and villages
exist in more remote areas of the island.
II. NATURE OF SERVICES REQUIRED
A. Objective
The Borough desires to enter into a contract with a firm for the purpose of conducting an
Employee Compensation Study of all authorized positions. The objective of the study is to make
recommendations for, and to facilitate the development and implementation of a salary
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administration program that will enable the Borough to competitively recruit new employees,
retain the current workforce and to motivate employees to excel in job performance.
B. Overview
The last Classification and Compensation Study occurred in 2012 and the Kodiak Island
Borough Assembly has requested the development of this study to ensure that compensation
rates are fair and within the current market range for Borough employee positions.
The 2012 Compensation Plan covers all employees except the Manager and Clerk who are
currently paid per contract. The Compensation Plan includes a salary progression of
approximately two and one-half percent (2.5%) upon an employee receiving an overall rating of
“Satisfactory/Average” or higher on an annual evaluation. Employees who have reached the last
step of their pay range are not eligible for an increase unless they become eligible for longevity
pay which is an additional 5% of the employee’s current pay rate.
Many of the Borough’s employees are represented in a collective bargaining agreement
with the International Brotherhood of Electrical Workers, Local 1547. To date, union and non-
union employees receive substantially the same health and other benefits.
C. Scope of the Project
The Borough is seeking a qualified and experienced individual or firm to conduct a
compensation study that will result in the design and implementation of a comprehensive
compensation plan that will enable the Borough to competitively recruit new employees,
maintain its current workforce, and motivate employees to excel in job performance.
The selected respondent will be expected to:
o Review the Borough’s existing Organizational Chart, Class Titles and Pay Ranges for
approximately fifty (50) positions, Salary Schedule, and other pertinent material.
o Interview employees and department heads as needed to determine or clarify the
essential functions of each position.
o Develop a recommendation of salary ranges for all classifications, taking into account
specific occupations, competitiveness within the geographic area and industry wide
trends.
o Survey the wages and benefits of comparable positions in the public and private sectors.
o Recommend an appropriate salary structure including minimum and maximum percent
spread, and the difference between each salary step, and/or alternative types of pay
structures that will allow movement from minimum to maximum.
o Develop strategies for the Borough to maintain an equitable compensation plan internally
and a competitive compensation plan externally.
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o Develop and present recommendations and impact studies including the cost of adjusting
salary ranges of employees to proposed levels and the future impact of recommended
changes.
o Present recommendations to Borough staff and to the Mayor and Assembly.
The consultant may propose additional tasks deemed appropriate to complete the project.
D. Time to Complete Project
The selected respondent will be expected to commence the project within thirty (30) days
of contract execution, with final written recommendations and presentation no later than ninety
(90) days of contract execution.
E. Exhibits
The following exhibits are either included in this solicitation or are available upon request:
Exhibit No. 1 Organization Chart
Exhibit No. 2 Class Titles and Pay Ranges
Exhibit No. 3 Salary Schedules
III. REQUIRED PROPOSAL CONTENT
o Firm or Individual’s legal name and contact information
o A description of the firm’s qualifications and a resume for key project personnel
o A description of experience with similar projects, particularly in the public sector in Alaska
o References for work performed on similar projects
o Proposed methodology
o Price
IV. Selection Process
Selection and execution of any agreement for services will be accomplished in accordance
with the Kodiak Island Borough policies and procedures. The Borough proposes to use a three-
step process to select an individual or firm to provide the services requested:
1. A committee comprised of the Borough Manager or her designee, the Human
Resources representative and the Finance Director will review the submittals.
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2. Based upon an evaluation of qualifications, experience, content of the proposal, and
price, the Borough may select a short list of up to three (3) individuals or firms for a more
in-depth evaluation, reference checks and possible interviews.
3. Based upon the evaluation and interviews, if required, the Borough will select the
preferred individual or firm. Price will not be the sole factor. The Borough may consider
any factors it deems necessary and proper for best value, including price, quality of
service, and response to this Request for Proposals, and the general reputation and
experience of the respondents. The Borough intends to award a contract, subject to
negotiation of a satisfactory agreement based upon the Borough’s standard professional
services contract form, to the individual or firm which, in the Borough’s sole judgment, is
best suited to perform the services required. All contracts in an amount equal to or
greater than $25,000 must be approved by the Borough Assembly.
V. SPECIAL CONDITIONS
A. Insurance Requirements
Throughout the term of this Contract, the selected respondent and/or any and all
subcontractors retained by the respondent shall maintain in force at their own expense, insurance
as follows:
Workers’ Compensation
Workers’ Compensation insurance with limits that meet Alaska statutory requirements.
General Liability
Prior to execution of a contract with the Borough, the selected respondent shall, at its
own cost and expense, obtain and file with the Borough’s Risk Manager, evidence of a policy of
comprehensive general liability in the amount of $1,000,000 per occurrence for Bodily Injury and
Property Damage including coverage for contractual liability, personal injury, and broad form
property damage. This coverage is required for the selected respondent and any subcontractor
or anyone directly or indirectly employed by either of them. The Kodiak Island Borough shall be
named as additional insured for the comprehensive general liability policy.
Errors and Omissions
The selected respondent shall be required to provide Errors and Omissions Liability
Insurance with minimum coverage limits of $1,000,000.
B. Termination for Cause
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In the event the Borough terminates the contract for cause, the selected respondent shall
not be relieved of liability to the Borough for damages sustained by the Borough by reason of any
breach of the contract by the selected respondent or otherwise, and the Borough may withhold
any payments to the selected respondent for the purpose of setoff until such time as the amount
of damages due to the Borough from the selected respondent can be determined.
C. Submittal
To be considered, respondents must deliver submittals to the address stated herein on or
before the deadline, and in the number of copies indicated below.
SUBMITTAL DEADLINE: No later than 5:00 p.m., local time,
June 15, 2022.
SUBMITTAL RESPONSES TO: Borough Manager, Kodiak Island Borough
710 Mill Bay Road, Kodiak AK 99615
MARK SUBMITTALS AS: “Employee Compensation Study”
REQUIRED COPIES OF SUBMITTAL: Four (4) copies
D. Right to Reject Proposal
Submission of a proposal indicates acceptance by the individual or firm of the conditions
contained in this Request for Proposals unless clearly and specifically noted in the proposal
submitted and confirmed in the contract between the Kodiak Island Borough and the individual
or firm selected.
The Kodiak Island Borough reserves the right without prejudice to reject any or all
proposals.
E. Additional Information
For further information regarding this Request for Proposals, contact the Borough
Manager’s Office, Kodiak Island Borough, 710 Mill Bay Road, Kodiak, Alaska 99615, telephone
907-486-9303 or email mchristiansen@kodiakak.us
AGENDA ITEM #17.B.
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ATTACHMENT A
KODIAK ISLAND BOROUGH
710 Mill Bay Road
Kodiak, AK 99615
ACKNOWLEDGMENTS
I certify that I am a duly authorized representative of the firm listed below and that information and materials
enclosed with this proposal accurately represent the capabilities of the office listed below for providing the
services indicated. The Borough is hereby authorized to request any owner identified in this proposal to
furnish any pertinent information deemed necessary to verify information provided or regarding reputation
and capabilities of the firm.
AMENDMENTS
The proposer represents to the Borough that it has relied upon no oral representations from the Borough
in the preparation of this proposal. If any amendments are issued to this RFP, the proposer must
acknowledge the receipt of such amendments in the space provided on the line below o r by signing the
amendment and submitting it before the submittal deadline, unless the amendment states otherwise.
Proposals, which fail to acknowledge receipt of amendments, shall be considered non -responsive and will
not be evaluated.
Amendment Acknowledgment Number(s):
ORIGINAL SIGNATURE
Acknowledgment sheet must be manually (original signature) signed. A proposal shall be rejected when
the proposal is not signed by hand.
Office address for which this
Signature of Representative submittal is made:
Date: Street:
Name: P. O. Box:
Title: City, State, Zip:
Firm: Telephone:
Type of Firm (check one) AK Business Lic. No.
____ Individual
____ Partnership
____ Corporation in the State of:
____ Other (Specify):
AGENDA ITEM #17.B.
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6
Electorate
Borough Manager Borough Attorney
Engineering/
Facilities Director
Bayside Fire
Chief
Finance/MIS
Director
Borough Mayor
Borough Assembly
Community
Development
Director
Secretary III
Maintenance
Mechanic
KFRC
Maintenance
Engineer
KFRC
Interpretive
Spec/Rec.
Solid Waste Mgr/
Environ. Spec.
Solid Waste
Baler/Landfill
Supervisor
Treatment Plant
Operator Lead
Baler Operator I
Baler Operator II
Baler Operator I
Baler Operator I
Baler Operator I
HR Officer Executive
Assistant
Assessor
Associate Planner/ENF
Associate Planner/LRP
Code Enforcement
Officer
Secretary III
Property Appraiser
Lead
Appraiser
Technician
Appraiser
Technician
Assessment
Clerk I
General
Accountant
Accounting Tech
Accounts Payable
Accounting Tech
Payroll
Revenue Accountant
Secretary III
IT Supervisor
Programmer/
Analyst
GIS Analyst
Cashier
Borough Clerk
Assistant Clerk Deputy Clerk
Kodiak Island Borough
Fiscal Year 2021
Assistant
Director
Projects
Inspector
Projects
Assistant
KFRC
Interpretive
Spec/Rec.
Grant Writer/
Spec Proj Support Resource
Mgt Officer
Landfill Attendant
Treatment Plant
Operator
Treatment Plant
Operator Trainee
PC Network
Tech II
EXHIBIT 1
AGENDA ITEM #17.B.
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Kodiak Island Borough
2022 Compensation Study
Staff positions list
Working Title Classification rate $ hourly range $ annual range
1 Accountant I Fiscal Analyst I 18.5 29.49‐39.66 61,337‐82,491
2 Accountant, General Fiscal Analyst (III)20.5 32.55‐47.78 67,705‐91,055
3 Accountant, Revenue Fiscal Analyst (III)20.5 32.55‐47.78 67,705‐91,055
4 Accounting Technician, A/P Fiscal Technician 15 24.81‐33.36 51,601‐69,397
5 Accounting Technician, Payroll Fiscal Technician 15 24.81‐33.36 51,601‐69,397
6 Administrative Assistant Administrative Support Assistant B21 22.31‐33.39 46,404‐69,441
7 Appraiser Technician Appraiser Technician 14 23.91‐31.76 49,114‐66,053
8 Assessment Clerk Administrative Support Assistant 12 21.39‐28.77 44,495‐59,841
9 Assessor Director E82 44.17‐66.10 91,876‐137,489
10 Assistant Clerk Administrative Support Assistant B21 22.31‐33.39 46,404‐69,441
11 Assistant Directof of E/F Manager D62 38.16‐57.10 79,366‐118,769
12 Assistant Planner not assigned 18.5 29.49‐39.66 61,337‐82,491
13 Associate Planner Planner 20.5 32.55‐43.78 67,705‐91,055
14 Baler Operator I Baler Operator 16 26.06‐35.05 54,213‐72,910
15 Baler Operator II Senior Baler Operator 17.5 28.07‐37.75 58,382‐78,516
16 Cashier Fiscal Assistant 11 20.36‐27.38 42,351‐56,958
17 CDD Director Director E82 44.17‐66.10 91,876‐137,489
18 CDD Secretary III Administrative Support Assistant 11 20.36‐27.38 42,351‐56,958
19 Clerk Director contract
20 Code Enforcement Officer Code Enforcement Officer 18.5 29.49‐39.66 61,337‐82,491
21 Deputy Clerk Administrative Support Specialist B23 24.60‐36.81 51,159‐76,558
22 E/F Director Director E83 46.38‐69.41 96,469‐144,363
23 E/F Secretary III Administrative Support Assistant 11 20.36‐27.38 42,351‐56,958
24 Finance Director Director E83 46.38‐69.41 96,469‐144,363
25 Finance Secretary III Administrative Support Assistant 11 20.36‐27.38 42,351‐56,958
26 Fire Chief Manager D61 36.34‐54.38 75,586‐113,112
27 GIS Analyst IT Analyst 19 30.23‐40.65 62,871‐84,554
28 HR Officer Management Analyst II C42 29.90‐44.74 62,185‐93,057
29 Interpretive Specialist/Receptionist Administrative Support Assistant 10.5 19.86‐26.72 41,318‐55,568
30 IT Supervisor IT Administrator 20.5 32.55‐43.78 67,705‐91,055
31 Laborer, general not classified 7 16.71‐22.47 34,760‐46,747
32 Landfill Attendant Landfill Attendant 10 19.38‐26.06 40,310‐54,213
33 Landfill Supervisor Baler Supervisor 19.5 30.98‐41.67 64,442‐86,668
34 Maintenance Coordinator Maintenance Administrator 20.5 32.55‐43.78 67,705‐91,055
35 Maintenance Engineer Maintenance Specialist II 19 30.23‐40.65 62,871‐84,554
36 Maintenance Mechanic Maintenance Specialist I 17 27.38‐36.83 56,957‐76,601
37 Manager Director contract
38 Network Analyst IT Analyst 19 30.23‐40.65 62,871‐84,554
39 PC Technician IIT Technician I 14.5 24.20‐32.55 50,342‐67,705
40 PC Technician II IT Technician II 17 27.38‐36.83 56,957‐76,601
41 Programmer Analyst IT Analyst 19 30.23‐40.65 62,871‐95,554
42 Project Manager/Inspector Project Manager 21.5 34.20‐45.99 71,132‐95,665
43 Property Appraiser Appraiser I 19 30.23‐40.65 62,871‐84,554
44 Property Appraiser Lead Appraiser II 20.5 32.55‐43.78 67,705‐91,055
45 Resource Management Officer Management Specialist 21.5 34.20‐45.99 71,132‐95,665
46 Solid Waste Manager/Enviro Specialist Manager D61 36.34‐54.38 75,586‐113,112
47 Special Projects Support Management Analyst I C41 28.47‐42.61 59,224‐88,627
48 Treatment Plant Operator Treatment Plant Operator 16 26.06‐35.05 54,213‐72,910
49 Treatment Plant Operator Lead Treatment Plant Operator Lead 17 27.38‐36.83 56,957‐76,601
50 Treatment Plant Operator Trainee Treatment Plant Operator Trainee 14 23.61‐31.76 49,114‐66,053
EXHIBIT 2
AGENDA ITEM #17.B.
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ABCDEFGHIJKLMA11 Annual 34,935 35,809 37,062 38,359 39,702 41,091 42,530 44,018 45,559 47,153 48,804 50,512 52,279Hourly 16.7958 17.2157 17.8183 18.4419 19.0874 19.7555 20.4469 21.1625 21.9032 22.6698 23.4633 24.2845 25.1344A12 Annual 40,176 41,181 42,622 44,114 45,658 47,256 48,910 50,622 52,393 54,227 56,125 58,089 60,123Hourly 19.3155 19.7984 20.4913 21.2085 21.9508 22.7191 23.5143 24.3373 25.1891 26.0707 26.9832 27.9276 28.9051A13 Annual 44,194 45,299 46,884 48,525 50,223 51,981 53,801 55,684 57,633 59,650 61,737 63,898 66,135Hourly 21.2470 21.7782 22.5405 23.3294 24.1459 24.9910 25.8657 26.7710 27.7080 28.6778 29.6815 30.7203 31.7955B21 Annual 46,404 47,564 49,228 50,951 52,735 54,581 56,491 58,468 60,514 62,632 64,824 67,093 69,441Hourly 22.3094 22.8671 23.6675 24.4958 25.3532 26.2406 27.1590 28.1095 29.0934 30.1116 31.1656 32.2563 33.3853B22 Annual 48,724 49,942 51,690 53,499 55,371 57,309 59,315 61,391 63,540 65,764 68,066 70,448 72,914Hourly 23.4249 24.0105 24.8508 25.7206 26.6209 27.5526 28.5169 29.5150 30.5480 31.6172 32.7238 33.8692 35.0546B23 Annual 51,159 52,438 54,274 56,173 58,139 60,174 62,280 64,460 66,716 69,051 71,468 73,969 76,558Hourly 24.5958 25.2107 26.0931 27.0063 27.9515 28.9299 29.9424 30.9904 32.0750 33.1977 34.3596 35.5622 36.8069B24/B31 Annual 53,71755,060 56,987 58,982 61,046 63,183 65,394 67,683 70,052 72,504 75,041 77,668 80,386Hourly 25.8256 26.4712 27.3977 28.3567 29.3491 30.3764 31.4395 32.5399 33.6788 34.8576 36.0776 37.3403 38.6472B25/B32 Annual 56,40357,814 59,837 61,931 64,099 66,342 68,664 71,068 73,555 76,129 78,794 81,552 84,406Hourly 27.1170 27.7950 28.7678 29.7747 30.8168 31.8954 33.0117 34.1671 35.3630 36.6007 37.8817 39.2075 40.5798C41 Annual 59,224 60,705 62,829 65,028 67,304 69,660 72,098 74,621 77,233 79,936 82,734 85,630 88,627Hourly 28.4731 29.1849 30.2064 31.2636 32.3578 33.4903 34.6625 35.8757 37.1313 38.4309 39.7760 41.1682 42.6091C42 Annual 62,185 63,739 65,970 68,279 70,669 73,142 75,702 78,352 81,094 83,932 86,870 89,910 93,057Hourly 29.8965 30.6439 31.7164 32.8265 33.9754 35.1646 36.3953 37.6692 38.9876 40.3521 41.7645 43.2262 44.7391C43 Annual 65,294 66,926 69,269 71,693 74,202 76,799 79,487 82,270 85,149 88,129 91,214 94,406 97,711Hourly 31.3913 32.1761 33.3023 34.4679 35.6742 36.9228 38.2151 39.5527 40.9370 42.3698 43.8527 45.3876 46.9762Kodiak Island BoroughSchedule of Pay Rates‐ Salary StudyEffective 1/01/2019 with .50% COLA increaseEffective January 1, 2019EXHIBIT 3AGENDA ITEM #17.B.
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ABCDEFGHIJKLMKodiak Island BoroughSchedule of Pay Rates‐ Salary StudyEffective 1/01/2019 with .50% COLA increaseC44/C51 Annual 68,559 70,273 72,732 75,278 77,912 80,639 83,462 86,383 89,406 92,536 95,774 99,126 102,596Hourly 32.9609 33.7849 34.9674 36.1912 37.4579 38.7689 40.1258 41.5302 42.9838 44.4882 46.0453 47.6569 49.3249C45/C52 Annual 68,559 70,273 72,732 75,278 77,912 80,639 83,462 86,383 89,406 92,536 95,774 99,126 102,596Hourly 32.9609 33.7849 34.9674 36.1912 37.4579 38.7689 40.1258 41.5302 42.9838 44.4882 46.0453 47.6569 49.3249D61 Annual 75,586 77,47680,187 82,994 85,899 88,905 92,017 95,237 98,570 102,020 105,591 109,287 113,112Hourly 36.3394 37.2479 38.5515 39.9008 41.2974 42.7428 44.2388 45.7871 47.3897 49.0483 50.7650 52.5418 54.3808D62 Annual 79,366 81,35084,197 87,144 90,194 93,351 96,618 100,000 103,500 107,122 110,872 114,752 118,769Hourly 38.1567 39.1106 40.4795 41.8963 43.3626 44.8803 46.4511 48.0769 49.7596 51.5012 53.3037 55.1694 57.1003D63 Annual 83,334 85,41788,406 91,501 94,703 98,018 101,448 104,999 108,674 112,478 116,414 120,489 124,706Hourly 40.0642 41.0658 42.5031 43.9907 45.5304 47.1240 48.7733 50.4804 52.2472 54.0759 55.9685 57.9274 59.9549E81 Annual 87,500 89,68792,826 96,075 99,438 102,918 106,520 110,248 114,107 118,101 122,234 126,513 130,941Hourly 42.0672 43.1189 44.6281 46.1900 47.8067 49.4799 51.2117 53.0041 54.8593 56.7794 58.7666 60.8235 62.9523E82 Annual 91,876 94,17397,469 100,880 104,411 108,066 111,848 115,762 119,814 124,008 128,348 132,840 137,489Hourly 44.1711 45.2754 46.8600 48.5001 50.1977 51.9546 53.7730 55.6550 57.6030 59.6191 61.7057 63.8654 66.1007E83 Annual 96,469 98,880102,341 105,923 109,631 113,468 117,439 121,549 125,804 130,207 134,764 139,481 144,363Hourly 46.3792 47.5387 49.2026 50.9247 52.7070 54.5518 56.4611 58.4372 60.4825 62.5994 64.7904 67.0581 69.4051
AGENDA ITEM #17.B.
Selection Of A Proposer For The Kodiak Island Borough Employee Compensat...Page 46 of 50
Kodiak Island Borough Schedule of Union Pay RatesCOLA = 0.50%EFFECTIVE DATE 1/1/2019ABCDEFGHIJ K L M7.00 A 34,760 35,629 36,519 37,432 38,368 39,327 40,310 41,318 42,351 43,410 44,495 45,608 46,747 H 16.7113 17.1291 17.5573 17.9962 18.4461 18.9073 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.47487.50 A 35,629 36,519 37,432 38,368 39,327 40,310 41,318 42,351 43,410 44,495 45,608 46,748 47,916 H 17.1291 17.5573 17.9962 18.4461 18.9073 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.03678.00 A 36,519 37,432 38,368 39,327 40,310 41,318 42,351 43,410 44,495 45,607 46,748 47,916 49,114 H 17.5573 17.9962 18.4461 18.9073 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.61268.50 A 37,432 38,368 39,327 40,310 41,318 42,351 43,410 44,495 45,608 46,748 47,916 49,114 50,342 H 17.9962 18.4461 18.9073 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.20299.00 A 38,368 39,327 40,310 41,318 42,351 43,410 44,495 45,607 46,748 47,916 49,114 50,342 51,601 H 18.4461 18.9073 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.80809.50 A 39,327 40,310 41,318 42,351 43,410 44,495 45,608 46,748 47,916 49,114 50,342 51,601 52,891 H 18.9073 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.428210.00 A 40,310 41,318 42,351 43,410 44,495 45,608 46,748 47,916 49,114 50,342 51,601 52,891 54,213 H 19.3800 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.063910.50 A 41,318 42,351 43,410 44,495 45,608 46,747 47,916 49,114 50,342 51,601 52,891 54,213 55,568 H 19.8645 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.715511.00 A 42,351 43,410 44,495 45,608 46,748 47,916 49,114 50,342 51,601 52,891 54,213 55,568 56,958 H 20.3611 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.383411.50 A 43,410 44,495 45,607 46,748 47,916 49,114 50,342 51,601 52,891 54,213 55,568 56,957 58,381 H 20.8701 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.068012.00 A 44,495 45,608 46,748 47,916 49,114 50,342 51,601 52,891 54,213 55,568 56,958 58,382 59,841 H 21.3919 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.769712.50 A 45,608 46,748 47,916 49,114 50,342 51,601 52,891 54,213 55,568 56,957 58,381 59,841 61,337 H 21.9267 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.488913.00 A 46,748 47,916 49,114 50,342 51,601 52,891 54,213 55,568 56,957 58,381 59,841 61,337 62,871 H 22.4748 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.226213.50 A 47,916 49,114 50,342 51,601 52,891 54,213 55,568 56,957 58,382 59,841 61,337 62,871 64,442 H 23.0367 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.981814.00 A 49,114 50,342 51,601 52,891 54,213 55,568 56,958 58,381 59,841 61,337 62,870 64,442 66,053 H 23.6126 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.756414.50 A 50,342 51,601 52,891 54,213 55,568 56,957 58,381 59,841 61,337 62,871 64,442 66,053 67,705 H 24.2029 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503Effective 1/1/20191AGENDA ITEM #17.B.
Selection Of A Proposer For The Kodiak Island Borough Employee Compensat...Page 47 of 50
Kodiak Island Borough Schedule of Union Pay Rates15.00 A 51,601 52,891 54,213 55,568 56,957 58,382 59,841 61,337 62,871 64,442 66,053 67,705 69,397 H 24.8080 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.364015.50 A 52,891 54,213 55,568 56,957 58,381 59,841 61,337 62,871 64,442 66,053 67,705 69,397 71,132 H 25.4282 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.198116.00 A 54,213 55,568 56,958 58,382 59,841 61,337 62,870 64,442 66,053 67,705 69,397 71,132 72,910 H 26.0639 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.053116.50 A 55,568 56,957 58,382 59,841 61,337 62,870 64,442 66,053 67,705 69,397 71,132 72,910 74,733 H 26.7155 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.929417.00 A 56,957 58,382 59,841 61,337 62,871 64,442 66,053 67,705 69,397 71,132 72,910 74,733 76,601 H 27.3834 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.827617.50 A 58,382 59,841 61,337 62,871 64,442 66,053 67,705 69,397 71,132 72,911 74,733 76,601 78,516 H 28.0680 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.748318.00 A 59,841 61,337 62,870 64,442 66,053 67,705 69,397 71,132 72,910 74,733 76,601 78,517 80,479 H 28.7697 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.692018.50 A 61,337 62,871 64,442 66,053 67,705 69,397 71,132 72,910 74,733 76,601 78,516 80,479 82,491 H 29.4889 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.659319.00 A 62,871 64,442 66,053 67,705 69,397 71,132 72,910 74,733 76,601 78,516 80,479 82,491 84,554 H 30.2262 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.650819.50 A 64,442 66,053 67,705 69,397 71,132 72,910 74,733 76,601 78,517 80,479 82,491 84,554 86,668 H 30.9818 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.667120.00 A 66,053 67,705 69,397 71,132 72,910 74,733 76,601 78,516 80,479 82,491 84,554 86,668 88,834 H 31.7564 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.708820.50 A 67,705 69,397 71,132 72,910 74,733 76,602 78,517 80,479 82,491 84,554 86,668 88,834 91,055 H 32.5503 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.776521.00 A 69,397 71,132 72,910 74,733 76,601 78,517 80,479 82,491 84,554 86,668 88,834 91,055 93,331 H 33.3640 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.870921.50 A 71,132 72,910 74,733 76,601 78,516 80,479 82,491 84,554 86,668 88,834 91,055 93,332 95,665 H 34.1981 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.992722.00 A 72,910 74,733 76,601 78,516 80,479 82,491 84,554 86,667 88,834 91,055 93,331 95,665 98,056 H 35.0531 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.142522.50 A 74,733 76,602 78,517 80,479 82,491 84,554 86,668 88,834 91,055 93,331 95,665 98,056 100,508 H 35.9294 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.321123.00 A 76,601 78,516 80,479 82,491 84,554 86,668 88,834 91,055 93,331 95,665 98,056 100,508 103,021 H 36.8276 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.529123.50 A 78,517 80,479 82,491 84,554 86,668 88,834 91,055 93,332 95,665 98,056 100,508 103,021 105,596 H 37.7483 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673Effective 1/1/20192AGENDA ITEM #17.B.
Selection Of A Proposer For The Kodiak Island Borough Employee Compensat...Page 48 of 50
Kodiak Island Borough Schedule of Union Pay Rates24.00 A 80,479 82,491 84,554 86,667 88,834 91,055 93,331 95,665 98,056 100,508 103,020 105,596 108,236 H 38.6920 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.036524.50 A 82,491 84,554 86,668 88,834 91,055 93,331 95,665 98,056 100,508 103,020 105,596 108,236 110,942 H 39.6593 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.337425.00 A 84,554 86,668 88,834 91,055 93,332 95,665 98,056 100,508 103,021 105,596 108,236 110,942 113,715 H 40.6508 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.670825.50 A 86,668 88,834 91,055 93,331 95,665 98,056 100,508 103,020 105,596 108,236 110,942 113,715 116,558 H 41.6671 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.037626.00 A 88,834 91,055 93,331 95,665 98,056 100,508 103,020 105,596 108,236 110,942 113,715 116,558 119,472 H 42.7088 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.438626.50 A 91,055 93,331 95,665 98,056 100,508 103,021 105,596 108,236 110,942 113,715 116,558 119,472 122,459 H 43.7765 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.874527.00 A 93,331 95,665 98,057 100,508 103,021 105,596 108,236 110,942 113,715 116,558 119,472 122,459 125,521 H 44.8709 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.346427.50 A 95,665 98,056 100,508 103,021 105,596 108,236 110,942 113,715 116,558 119,472 122,459 125,521 128,658 H 45.9927 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.855028.00 A 98,056 100,508 103,020 105,596 108,236 110,942 113,715 116,558 119,472 122,459 125,520 128,658 131,875 H 47.1425 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.8550 63.401428.50 A 100,508 103,021 105,596 108,236 110,942 113,715 116,558 119,472 122,459 125,521 128,658 131,875 135,172 H 48.3211 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.8550 63.4014 64.986429.00 A 103,021 105,596 108,236 110,942 113,715 116,558 119,472 122,459 125,521 128,658 131,875 135,172 138,551 H 49.5291 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.8550 63.4014 64.9864 66.611129.50 A 105,596 108,236 110,942 113,715 116,558 119,472 122,459 125,520 128,658 131,875 135,172 138,551 142,015 H 50.7673 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.8550 63.4014 64.9864 66.6111 68.276430.00 A 108,236 110,942 113,715 116,558 119,472 122,459 125,521 128,658 131,875 135,172 138,551 142,015 145,565 H 52.0365 53.3374 54.6708 56.0376 57.4386 58.8745 60.3464 61.8550 63.4014 64.9864 66.6111 68.2764 69.9833Effective 1/1/20193AGENDA ITEM #17.B.
Selection Of A Proposer For The Kodiak Island Borough Employee Compensat...Page 49 of 50
Records Destruction Report
Department Record
Series
Total
Retention
Created Destroy Series &
Description
Records
Location
PE -
PERSONNEL
MANAGEMENT
PE-01
1 Year FY2013 FY2015 Personnel files related to
recruitments. Inclusive
dates 07/2012-06/2013
HR
OFFICE
PE -
PERSONNEL
MANAGEMENT
PE-02
1 Year FY2013 FY2015 Personnel files related to
employment
applications. Inclusive
dates 07/2012-06/2013
HR
OFFICE
PE -
PERSONNEL
MANAGEMENT
PE-01
1 Year FY2017 FY2019 Personnel files related to
recruitments. Inclusive
dates 02/2014-04/2017
HR
OFFICE
PE -
PERSONNEL
MANAGEMENT
PE-01
PE-02
1 Year FY2014 FY2016 Personnel files related to
recruitments and
employment
applications. Inclusive
dates 07/2013-06/2014
HR
OFFICE
MG -
MANAGER'S
OFFICE
MG-01
10 Years FY2005 FY2016 Dawn Black d/b/a
Erdman Rentals, LLC vs.
Kodiak Island Borough
Litigation. Inclusive dates
10/01/03-01/31/05
HR
OFFICE
MG -
MANAGER'S
OFFICE
MG-01
10 Years FY1998 FY2009 Manager’s Admin Files HR
OFFICE
MG -
MANAGER'S
OFFICE
MG-04 10 Years FY2007 FY2018 Lakings: Lieber, THE
Litigation Case Files
HR
OFFICE
EL –
ELECTIONS
EL-08 6 Years FY2016 FY2023 APOC Financial
disclosure statements
and reports.
CLERKS
OFFICE
AO –
ASSESSOR’S
OFFICE
AO – 06 6 Years FY2014 FY2021 Exemption applications
from property tax.
Inclusive dates 07/01/13-
06/30/14.
Records
Room
AO –
ASSESSOR’S
OFFICE
AO – 06 6 Years FY2015 FY2022 Exemption applications
from property tax.
Inclusive dates 07/01/14-
06/30/15
Records
Room
AGENDA ITEM #19.B.1.
Records Destruction Report Page 50 of 50
AO –
ASSESSOR’S
OFFICE
AO – 06 6 Years FY2016 FY2023 Exemption applications
from property tax.
Inclusive dates 07/01/15-
06/30/16
Records
Room
AGENDA ITEM #19.B.1.
Records Destruction Report Page 51 of 50
Page 1 of 7
Kodiak Island Borough
Assembly Regular Meeting Guidelines
Thursday, August 4, 2022, 6:30 p.m., Assembly Chambers
1. INVOCATION
MAJOR DAVE DAVIS OF THE SALVATION ARMY.
2. PLEDGE OF ALLEGIANCE
MAYOR ROBERTS.
3. STATEMENT OF LAND ACKNOWLEDGEMENT
MAYOR ROBERTS.
We are gathered on the traditional homeland of the Sugpiaq/Alutiiq
people and we acknowledge the 10 tribes of the Kodiak Alutiiq
Region. We recognize the Alutiiq culture that enriches our
community to this day.
4. ROLL CALL
KIBC 2.25.070… the chair shall cause the record to reflect the absence
of the member, the reason for the absence, and whether the absence is
excused by the assembly.
Recommended motion: Move to excuse Assembly Member Griffin
who is absent due to personal leave, and Assembly Member
Williams who is absent due to work matters.
ROLL CALL VOTE ON MOTION.
5. APPROVAL OF AGENDA AND CONSENT AGENDA
All items listed marked with an asterisk (*) are considered to be routine
and non-controversial items by the Assembly and will be approved by one
motion.
Recommended motion: Move to approve the agenda and consent
agenda.
VOICE VOTE ON MOTION.
6. *APPROVAL OF MINUTES
A.
Regular Meeting Minutes of July 21, 2022
Page 2 of 7
7. CITIZENS' COMMENTS
Agenda items not scheduled for public hearing and general comments.
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-
9202.
Please ask speakers to:
1. Sign in and state their name for the record
2. Turn on the microphone before speaking
3. Address all remarks to the assembly as a body and not to any
member thereof
4. If calling in – turn off any listening devices to prevent
feedback
8. AWARDS AND PRESENTATIONS – None.
9. COMMITTEE REPORTS
10. PUBLIC HEARING- None.
11. BOROUGH MANAGER’S REPORT
12. MESSAGES FROM THE BOROUGH MAYOR
13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS – None.
14. CONSIDERATION OF CALENDAR - NEW BUSINESS
14.A. CONTRACTS 1. Contract No. FY2023-08 For Main Elementary Drive-Thru
Drop Off Lane Repaving and Storm Drain Repairs
Recommended motion: Move to authorize the Manager
to execute Contract No. FY2023-08 for the East
Elementary School Patch paving and Main Elementary
Drive-Thru Lane repaving with Brechan Construction in
an amount not to exceed $69,940.00
Staff report – Dave Conrad, Interim Borough Manager
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
Page 3 of 7
2. Contract No. FY2022-30 Change Order No.3 With Brechan
Construction LLC For The Landfill Stage 3 Closure Project
In An Amount Not To Exceed $806,115.73
Recommended motion: Move to authorize the Manager
to execute Change Order No. 3 to Contract No. FY2022-
30 with Brechan Construction in an amount not to
exceed $806,115.73.
Staff report – Jena Hassinger, Environmental Specialist
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
14.B. RESOLUTIONS
1.
Resolution No. FY2023-09 Redirecting Previously
Authorized American Rescue Plan Act (ARPA) Funds For
The Benefit Of The Residents Of The Borough
Recommended motion: Move to adopt Resolution No.
FY2023-09.
Staff report – Dave Conrad, Interim Borough Manager
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
14.C. ORDINANCES FOR INTRODUCTION – None.
14.D. OTHER ITEMS
1.
Declaring The Seat Held By Mr. Tyler Anderson On The
Architectural/Engineering Review Board Vacant
Recommended motion: Move to declare the seat held
by Mr. Tyler Anderson on the Architectural/Engineering
Review Board vacant and direct the Borough Clerk to
advertise the vacancy per Borough Code.
Staff report – Nova M. Javier, Borough Clerk.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
Page 4 of 7
2. Confirmation Of Mayoral Appointment To The Planning and
Zoning Commission, Ms. Laura Lynette Griffin
Recommended motion: Move to confirm the mayoral
appointment of Ms. Laura Griffin to the Planning and
Zoning Commission for a term to expire October 2024.
Staff report – Nova M. Javier, Borough Clerk
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
3.
Authorizing The Borough Mayor To Sign A Letter Of
Support Regarding A Health And Services Administration
(HSRA), Service Area Competition Funding Application For
The Kodiak Area Native Association
Recommended motion: Move to authorize the Mayor to
sign a letter of support regarding KANA's HRSA Service
Area Competition Funding Application.
Staff report – Nova M. Javier, Borough Clerk
Assembly discussion.
ROLL CALL VOTE ON THE MOTION.
15. CITIZENS' COMMENTS.
Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492-
9202
Please ask speakers to:
1. Sign in and state their name for the record
2. Turn on the microphone before speaking
3. Address all remarks to the assembly as a body and not to any
member thereof
If calling in – turn off any listening devices to prevent feedback
Page 5 of 7
16. ASSEMBLY MEMBERS’ COMMENTS
MAYOR ROBERTS:
The work session scheduled on August 11, 2022, has been cancelled
along with the regular meeting scheduled on Thursday, August 18, 2022.
The next Assembly work session will be Thursday, August 25, 2022, at
6:30 p.m. in Borough Assembly Chambers. The next regular meeting is
scheduled for Thursday, September 1, 2022, at 6:30 p.m. in the Borough
Assembly Chambers.
17. EXECUTIVE SESSION
A.
Discuss Borough Manager Applicants Under The Authority Of
KIBC 2.30.030(F)(1)(C) For The Purpose Of Discussing Matters
Which May Tend To Prejudice The Reputation Or Character Of A
Person, Who Has Been Notified Of The Potential Executive
Session.
Recommended motion: Move to convene in executive session
to discuss Borough manager applicants under the authority
of KIBC 2.30.030(f)(1)(c) for the purpose of discussing matters
which may tend to prejudice the reputation or character of a
person, who has been notified of the potential executive
session.
Clerk’s Notes: Applicant Rick Speck would like public discussion
pertaining to his application.
ROLL CALL VOTE ON MOTION
Recommended motion: Move to invite the Mayor and
Assembly members into executive session.
VOICE VOTE ON MOTION.
The Mayor will recess the regular meeting and convene the
executive session.
After the executive session, the Mayor will reconvene the regular
meeting.
Page 6 of 7
Upon returning from the executive session, Mayor Roberts
reconvenes the regular meeting and may make any
announcements or the Assembly may make a motion. The
Assembly must state the motion and vote outside of executive
session.
ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE
RESULTED FROM THE EXECUTIVE SESSION.
B. Selection Of A Proposer For The Kodiak Island Borough Employee
Compensation Study
Recommended motion: Move to convene into executive
session to discuss the selection of a proposer for the Kodiak
Island Borough employee compensation study
ROLL CALL VOTE ON MOTION
Recommended motion: Move to invite the Mayor and
Assembly members into executive session.
VOICE VOTE ON MOTION.
The Mayor will recess the regular meeting and convene the
executive session.
After the executive session, the Mayor will reconvene the regular
meeting.
Upon returning from the executive session, Mayor Roberts
reconvenes the regular meeting and may make any
announcements or the Assembly may make a motion. The
Assembly must state the motion and vote outside of executive
session.
ROLL CALL VOTE ON ANY MOTION THAT MAY HAVE
RESULTED FROM THE EXECUTIVE SESSION.
Page 7 of 7
18. ADJOURNMENT
Recommended motion: Move to adjourn the meeting.
VOICE VOTE ON MOTION.
KIBC 2.30.030 A…. Meetings shall adjourn at 10:30 p.m. unless the time
is extended by a majority of the votes to which the assembly is entitled.
No meeting shall be extended beyond 11 p.m., unless extended by a two-
thirds vote of the assembly, except the meeting shall be extended to set
the time and place for resumption of the meeting.
Kodiak Island Borough
OFFICE of the MANAGER
710 Mill Bay Road
Kodiak, Alaska 99615
Phone (907) 486-9301 Fax (907) 486-9390
TO: Kodiak Island Borough Assembly, Mayor Roberts
FROM: David Conrad, Interim Borough Manager
RE: Managers Report, August 4, 2022
General Comment — Staff if continuing to look at funding opportunities that are coming out
almost daily. Recommendations will be made if specific opportunities seem to fit the needs of
the borough residents and commercial enterprises.
PKIMC — Mayor Roberts and I participated in a stakeholder interview with Providence
regarding a healthcare needs assessment as well as questions pertaining to the variety or social
and economic components that make up the Kodiak community. This interview was to provide a
perspective from the Borough perspective regarding community needs or suggested
improvements.
PKIMC / KCHC — I am requesting consideration and discussion to be advanced regrading the
future needs of the Borough Health Care Facility and requirements for the future of the Kodiak
residents for health care. The two original facility components from the 60's and 70's are
structurally deficient and were not intended for the purposes they are used for today. As the
community was fortunate enough to recover funds lost associated with the pandemic, discussion
and planning should be paramount regarding the lessons learned form the pandemic and
associated hardships.
KIBSD -- Planning to attend the August 101h meeting to discuss the actions underway and
required to pursue corrective actions associated with the discussions on Peterson Elementary
School. Future meetings are anticipated to discuss a variety of other mutually beneficial topics
including the development of the Capitol Improvement Project (CIP) list.
Workforce Housing Summit — A follow up meeting is scheduled for August 9, 2022, with
Providence and the Kodiak Economic Development Corporation to discuss housing needs in the
community. Anticipate a joint presentation request of the upcoming joint work session in
September.
Employee Compensation Study -- Proposals and discussion is scheduled to be held at the
August 4, 2022, Regular Meeting. The commit will make a recommendation based on the
proposals received. meet and make a recommendation to the assembly for consideration.
Assessing -
KANA case - Working on disclosure depositions. KIB Attorney will be in town the week of
August 8 I in Kodiak.
Assessing staff continues performing the required field work for the reassessment of properties
within the City of Kodiak boundaries.
Community Development -
Staff are working on permits and applications. Mike continues to familiarize himself with
Kodiak and the history of the Community Development Department with the residents of
Kodiak.
A request has been made to identify departmental issues associated with workflow and staffing.
An application for a Hazard Mitigation Grant (HMGP) and an Advanced Assistance Application
has been submitted to the Department of Homeland Security and Emergency Management
(DHSEM) for approximately $100,000 to fund a hydrological study associated with Sargent
Creek and Russian River in the Bells Flats area.
The Advanced Assistance Application process was recommended by DHSEM staff after several
discussions with the CD staff. This process will place the request and consideration at a higher
level of consideration for funding due to environmental and safety factors associated with this
geographical area.
Finance -
Dora Cross is on leave currently scheduled to be back at work on August 10, 2022.
Staff is working to gather information for the upcoming reporting required for the ARPA bands
received to date.
Staff is currently preparing the FY 2023 Budget Book for the Government Finance Officers
Association (GFOA)
Staff has begun the investigation related to bonds that could possibly be paid off early. This will
take several days of research over several weeks.
Engineering and Facilities
KRFC - Staff is working with the Government Services Administration (GSA) and NOAA to
jointly perform carpet replacement at the KFRC Facility.
USFWS Discussions regarding the cooperative submission for a NOAA funding opportunity
currently open. A meeting is set for Friday, August 5`h to discuss the application for funding
associated with anadromous streams for habitat restoration and preservation.
Bulldozer Procurement - E/F is pursuing arrangements for the transportation of the existing
dozer to Anchorage for the rebuild.
Service Area Contracts - The sample contract was discussed at the July 14 Work Session. No
definitive direction was given. Attended the Womens Bay Service Area meeting on August 2nd
for discussions. No real input was received.
Per direction of the Assembly, staff and the Borough Attorney are working on lease documents
and a Request for Proposal associate with the 717 East Rezanof property.
The Main Elementary roof is continuing. Powell Street repaving project is effecting access to the
work site. Work is weather contingent. The anticipated completion date is prior to the scheduled
start of school.
Main Elementary School Drop Off Lane - This work will begin tomorrow if approved by the
assembly at tonight's meeting.
Landfill - Work is continuing at the site. Change Order #3 will be discussed and voted on this
evening. This change will produce more cover rock and D1 for future landfill use. In addition,
the front property area will be stripped, and a chain link fence will be drilled into the rock and
utilize materials left over from the High School job. Electric fence will be added to the chain
link.
Staff is completing the ADEC State Revolving Loan Questionnaire for the August 31" deadline.
This questionnaire will be reviewed by the ADEC and a determination for eligibility for
additional loan monies will be decided based on the current jobs that are ongoing.
Staff is researching a grant opportunity for Hunter Access Grant funding associated with possible
bridge replacement at the KIB property in Chiniak. This funding would aim to design and
possible replace the temporary "logging bridge" currently in that location.
List of Pending Items for Discussion
Bayside Fire Apparatus Procurement
Disposition of Closed School Facilities Allowable Scope for Current Staff
OSHA Voluntary Compliance Visit - Rescheduled for October
Continued update of the Personnel Manual
ABPA Funding Reporting is continuing.
Grant Application and Local Match Funding - Approval for application prior to expending staff
time.
Leases - Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care
Major Maintenance Funding for Facilities
Disposition of Mental Health Buildings - Information provided to the assembly
Solid Waste Collection Contract Modifications
Service Area Contracts
Annual Contracts
Additional Methods to Reward Employees in Personnel Manual
Vehicle Replacement
KODIAK ISLAND BOROUGH
Meeting Type: Reo ular Heefiha Date: v0 a, -,-
Please
Please PRINT your name legibly Please PRINT your name
Regular V Special
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET r(9
Date: 1} 1glp-cr� �?-
Recessed: Reconvened: Adjourned:
BY:
SECOND:
BY: �JD
SECOND:
BY: bl '
SECOND: �c
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BY: 4
SECOND:
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BY: 4
SECOND:
/ J
Mr. Arndt
Mr. Arndt
Mr. Arndt
Mr. Arndt V
Mr. Arndt
Mr. Delgado
(/
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Griffin
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley VMr.
Smiley
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith V
Mr. Smith V'
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner VMr.
Turner
Ms. Williams
✓
Sp-ya lams
WOULD
ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE_ TO O_ CH_A_ NGE THEIR_
VOTEW
TOTAL:
TOTAL:
TOTAL:
TOTAL:
TOTAL:
S�
The mayor may of
vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Roberts
I VMayor
Roberts
Mayor Roberts
Mayor Roberts
Mayor Roberts
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
Regular Special Date:
Convened: Recessed: .K Reconvened: Adjourned:
S��flamz �
BY: 5D
SECOND:
BY:
SECOND:
BY: � BY:
SECOND: rr-- SECOND:
BY:
SECOND:
G
1
YES NO
YES NO YES NO YES NO
YES NO
Mr. Arndt V
Mr. Arndt
Mr. Arndt Mr. Arndt
Mr. Arndt
Mr. Delgado
Mr. Delgado
Mr. Delgado Mr. Delgado
Mr. Delgado
Mr. Smiley
Mr. Smiley
V Mr. Smiley ✓ Mr. Smiley
Mr. Smiley
Mr. Smith V17
Mr. Smith
Mr. Smith Mr. Smith
Mr. Smith
Mr. Turner
Mr. Turner )Q(
I V Mr. Turner Mr. Turner
Mr. Turner
illi
sMs. W8110a
Ms.
WOULD
ANYONE LIKE TO CHANGE THEIR VOTE? WOULD_ ANYONE LIKE TO CHANGE_ THEIR
VOTE?
TOTAL:
I t;ToTOTAL:
FED
I TOTAL:
TOTAL:
TOTAL:
'V
The mayor may not vote except in the case where only six members of the assembly are present and there is a ree/three tie vote of the assembly.
Mayor Roberts
Mayor Roberts
Mayor Roberts--F-1Mayor
Roberts
Mayor Roberts
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
+ Majority vote is majority of the membership (quorum). Point of Order and Recess.
Regular Special
Convened:
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET 3
Date:7 [ `-'I 2 2 ✓
,Recessed- Reconvened: ' Adjourned:
� •1,C,fin, r r ,(Ititn c�n.v�
BY: �
SECOND•
BY: 5�
SECOND:
BY:
SECOND:$✓
BY: G� "J
SECOND:
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BY: CA
SECOND:
YES
NO
YES
NO YES NO
YES NO
F" '
rYES FNO-
Mr. Arndt
Mr. Arndt
Mr. Arndt
Mr. Arndt L/
Mr. Arndt
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Delgado
riffin
Mr. Smiley
Mr. Smiley VMr.
Smiley
Mr. Smiley V
Mr. Smiley
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith V
Mr. Smith
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
i lams
i iams
Ms. W1111arMS
Williams
OU,
WP
(ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE
LIKE TO CHANGE THEIR VOTE?
TOTAL:
TOTAL:
TOTAL:
TOTAL:
TOTAL:
The mayor may not
vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
' Mayor Roberts
P
I
Mayor RobertsI
'
I �
Mayor Roberts
Mayor Roberts
Mayor Roberts
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
IN
KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET
RegP ular S ecial Date: �� v
Convened: Recessed: Reconvened: Adjourned:
BY: %
SECOND:
Vv
V
YES lwtr-
BY:
SECOND:
BY:
SECOND:
BY: BY:
SECOND: SECOND:
YES
NO
YES
NO
Mr. Amdt
Mr. Arndt
Mr. Arndt
Mr. Arndt
Mr. Arndt
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Delgado
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Griffin
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smiley
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Smith
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
Mr. Turner
Ms. Williams
Ms. Williams
Ms. Williams
Ms. Williams
Ms. Williams
WOULD
ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE
LIKE TO CHANGE
THEIR
VOTE .
TOTAL:
TOTAL:
TOTAL:
TOTAL:
TOTAL:
The mayor may not
vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly.
Mayor Roberts
Mayor Roberts
Mayor Roberts
Mayor Roberts Mayor Roberts
• Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3
Reconsideration on the same day, suspension of rules, limit of extend debate, previous question
• Majority vote is majority of the membership (quorum). Point of Order and Recess.
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Kodiak Island Borough
Assembly Newsletter
Vol. FY2023, No. 4 August 05, 2022
At Its Regular Meeting Of August 04, 2022, The Kodiak Island Borough Assembly Took The Following
Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, September 1,
2022, At 6:30 p.m. In The Borough Assembly Chambers.
AUTHORIZED The Manager To Execute Contract No. FY2023-08 For The East Elementary School
Patch Paving And Main Elementary Drive-Thru Lane Repaving With Brechan Construction In An Amount
Not To Exceed $69,940.00.
AUTHORIZED The Manager To Execute Change Order No. 3 To Contract No. FY2022-30 With Brechan
Construction In An Amount Not To Exceed $806,115.73.
ADOPTED Resolution No. FY2023-09 Redirecting Previously Authorized American Rescue Plan Act
(ARPA) Funds For The Benefit Of The Residents Of The Borough.
DECLARED The Seat Held By Mr. Tyler Anderson On The Architectural/Engineering Review Board
Vacant. And DIRECTED The Borough Clerk To Advertise The Vacancy Per Borough Code.
CONFIRMED The Mayoral Appointment Of Ms. Laura Griffin To The Planning And Zoning Commission
For A Term To Expire October 2024.
AUTHORIZED The Borough Mayor To Sign A Letter Of Support Regarding KANA's HRSA Service Area
Competition Funding Application.
CONVENED INTO EXECUTIVE SESSION To Discuss Borough Manager Applicants Under The
Authority Of KIBC 2.30.030(F)(1)(C) For The Purpose Of Discussing Matters Which May Tend To
Prejudice The Reputation Or Character Of A Person, Who Has Been Notified Of The Potential Executive
Session. INVITED The Mayor, Assembly Members, And HR Officer Christiansen Into Executive Session;
And ANNOUNCED No Action Was Taken As A Result Of The Executive Session. The Assembly will
Reconvene In A Special Meeting On August 25, 2022, To Continue Discussion On The Manager Hire.
CONVENED INTO EXECUTIVE SESSION To Discuss The Selection Of A Proposer For The Kodiak
Island Borough Employee Compensation Study. INVITED The Mayor, Assembly Members, And HR
Officer Christiansen Into Executive Session. FAILED Motion To Award The Employee Compensation
Contract To Gallagher.