The URL can be used to link to this page

2022-07-21 Regular Meeting Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM Kodiak Island Borough Assembly Regular Meeting Agenda Assembly Chambers Thursday, July 21, 2022, 6:30 p.m., Streamed Live Online at www.kodiakak.us and broadcasted on KMXT at 100.1 FM Please subscribe to be notified when agenda packets are published. Page 1. INVOCATION 2. PLEDGE OF ALLEGIANCE 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq, Alutiiq people and acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL 5. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly and will be approved by one motion. 6. *APPROVAL OF MINUTES 4 - 13 A. Regular Meeting Minutes Of July 7, 2022 Regular Meeting Minutes 7. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202 Agenda items not scheduled for public hearing and general comments. 8. AWARDS AND PRESENTATIONS 9. COMMITTEE REPORTS 10. PUBLIC HEARING 11. BOROUGH MANAGER’S REPORT Page 1 of 156 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM 12. MESSAGES FROM THE BOROUGH MAYOR 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 14 - 69 1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Service Area No. 1 Board Road Maintenance and Repairs, Snow Removal And Sanding For Service Area No. 1 Time and Materials Agenda Item Report - PDF 14.B. RESOLUTIONS 70 - 92 1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Post-Secondary Education Institutions In Support Of Local Student Tuition. Agenda Item Report - PDF 14.C. ORDINANCES FOR INTRODUCTION 14.D. OTHER ITEMS 93 - 100 1. Authorization To Move Forward With Staffing Of The Interpretive Specialist Position At The Kodiak Fisheries Research Center Agenda Item Report - Pdf - Pdf 101 - 128 2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 With NC Machinery For The Rebuild Of The 2006 CAT D7 Bulldozer Agenda Item Report - PDF 129 - 130 3. Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough Manager Agenda Item Report - PDF 15. CITIZENS' COMMENTS. 1-907-486-3231 or Toll Free 1-855-492-9202. (Limited To Three Minutes Per Speaker) 16. ASSEMBLY MEMBERS’ COMMENTS 17. ADJOURNMENT 18. INFORMATIONAL MATERIALS Page 2 of 156 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM 18.A. MINUTES OF OTHER MEETINGS 131 - 150 1. Consolidation Committee Meeting Minutes from February 2021 to March 2022. Consolidation Committee Minutes 151 - 156 2. Fire Protection Area No.1 Board Minutes Fire Protection Area No. 1 Board Regular Meeting Minutes June 14, 2022 18.B. REPORTS Page 3 of 156 Kodiak Island Borough July 7, 2022 Assembly Regular Meeting Minutes Page 1 of 10 KODIAK ISLAND BOROUGH Assembly Regular Meeting July 7, 2022 A regular meeting of the Kodiak Island Borough Assembly was held on July 7, 2022, in the Borough Assembly Chambers. The meeting was called to order at 6:30 p.m. Staff present were Administrative Official David Conrad, Borough Clerk Nova Javier, and Deputy Clerk Lina Cruz. 1. INVOCATION The invocation was given by Major David Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Deputy Presiding Officer Williams led the Pledge of Allegiance. 3. STATEMENT OF LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Sugpiaq, Alutiiq people and acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL Present were Assembly members Scott Arndt, Scott Smiley, James Turner, and Aimee Williams. Arndt moved to excuse Assembly Member Smith who is absent due to work matters. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. APPROVAL OF AGENDA AND CONSENT AGENDA Arndt moved to approve the agenda and the consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 6. *APPROVAL OF MINUTES (Approved under consent agenda) 1. Regular Meeting Minutes of June 16, 2022: Special Meeting Minutes of June 21, 2022; and Special Meeting Minutes of June 23, 2022 7. CITIZENS' COMMENTS The following spoke under citizen’s comments. • Julie Kavanaugh • Major Dave Davis 8. AWARDS AND PRESENTATIONS – None. 9. COMMITTEE REPORTS – None. 10. PUBLIC HEARING AGENDA ITEM #6.A. Regular Meeting Minutes Of July 7, 2022 Page 4 of 156 Kodiak Island Borough July 7, 2022 Assembly Regular Meeting Minutes Page 2 of 10 1. Ordinance No. FY2022-02B An Ordinance Of The Assembly Of The Kodiak Island Borough Amending Ordinance No. FY2022-02, Fiscal Year 2022 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures, And Moving Funds Between Projects Arndt moved to adopt Ordinance No. FY2022-02B version 2. 6/24/22 UPDATE (Version 2) Staff received a request from the Chairperson of Monashka Bay Road Service Area Board to increase their additional budget funding from $25,000 to $65,000. 6/10/22 UPDATE At the 6/09 work session a question was asked about a transfer request of $1,908,182 between two projects within the Fund 469 Renewal and Replacement. Since the staff member requesting the transfer is unavailable, the item is being removed from the ordinance. ORIGINAL AGENDA SUMMARY This ordinance presents the net changes for additional funding requests which occurred during the current fiscal year for items or circumstances not known or expected during the initial creation of the FY2022 Budget. Funds (not including Capital Project Funds) Funds are accounts established to collect money that must be used for a specified purpose. The following funds are being changed with this budget amendment: Fund Additional Appropriation Transfer In/(Out) Current Cash Balance 220- Building & Grounds $0 $(15,000) $718,047 240 - Womens Bay Road Service $31,000 $0 $31,132 242 - Service District #1 $45,000 $0 $1,000,183 244 - Monashka Bay Road Service Updated 6/24 $65,000 $25,000 $0 $243,097 246 - Bay View Road Service $25,000 $0 $52,961 250 - Fire Protection Area #1 $0 $2,134 $727,494 262 - Mission Lake Tide Gate $1,500 $0 $58,893 277 - Tourism Development $200 $0 $85,432 278 - Commercial Passenger Vessel $155,000 $0 $47,100 530 - Solid Waste Disposal & Collection $0 $(5,250,000) $6,244,616 555 - Kodiak Fisheries Research Center (KFRC) $0 $(122,344) $2,652,255 Projects (within Capital Project Funds) AGENDA ITEM #6.A. Regular Meeting Minutes Of July 7, 2022 Page 5 of 156 Kodiak Island Borough July 7, 2022 Assembly Regular Meeting Minutes Page 3 of 10 Since most projects cover multiple years, the Borough does not create annual budgets for them. Instead, each project budget is developed when the project is originated. Throughout the life of a project, funds will cycle in and out of the perspective budgets due to continuous changes with the scope of work, expenses that are over and under original estimates, or funds remaining at project completion. The projects being amended by this budget amendment are: Capital Project Fund Project Name Increasing/(Decreasing) 426 KFRC Fire Alarm Replacement & Upgrades $(17,656) 428 KFRC Ozonator $140,000 450 Fire Protection Area #1 Exterior Improvement $(2,134) 469 East Elementary Roof $10,000 469 Island Wide UST Removal/Replacement $5,000 469 removed 6/09 Borough Building Rehab $(1,908,182) 469 removed 6/09 Borough Building Abatement $1,908,182 469 Main Elementary Roof Replacement $650,000 490 Leachate Aeration $2,500,000 469 Landfill Stage 3 Closure $2,750,000 Deputy Presiding Officer Williams closed the regular meeting and opened the public hearing. Hearing and seeing none, Deputy Presiding Officer Williams closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED UNANIMOUSLY: Arndt, Smiley, Turner, and Williams. ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Smiley, Turner, Williams, and Arndt. 2. Ordinance No. FY2023-03 Amending Pertinent Sections in Kodiak Island Borough Code Chapter 2 Administration and Personnel to Amend the Mayor and Assembly Compensation Arndt moved to adopt Ordinance No. FY2023-03. The Assembly appropriated sufficient funds in the fiscal year 2023 budget to provide for an increase in the monthly allowance paid to the Mayor and Assembly. The last review and increase of the mayor and assembly compensation was from August 2007. Deputy Presiding Officer Williams closed the regular meeting and opened the public hearing. The following spoke during the public hearing: • Cort Neff ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, and Smiley. AGENDA ITEM #6.A. Regular Meeting Minutes Of July 7, 2022 Page 6 of 156 Kodiak Island Borough July 7, 2022 Assembly Regular Meeting Minutes Page 4 of 10 3. Ordinance No. FY2023-04 Amending Various Sections Of Title 2 Administration And Personnel, Chapter 2.100 Boards, Committees Relevant To Appointments Of Borough Employees To Different Boards, Committees, And Commissions Arndt moved to adopt Ordinance No. FY2023-04. This ordinance was presented at the request of Assembly members. This is to consider the prohibition of borough employees from serving on borough boards, committees, and commission in order to uphold, promote, and demand the highest standards of ethics from all of its employees and officials. This ordinance does not address elected officials or borough employees serving on service area boards. KIBC 7.20.020 (C) authorizes employees on service area boards. KIBC 2.110.030 for the Emergency Services Council includes a manager’s designee who may be an employee. This ordinance is not intended to alter those provisions. Deputy Presiding Officer Williams closed the regular meeting and opened the public hearing. Hearing and seeing none, Deputy Presiding Officer Williams closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Smiley, and Turner. 4. Ordinance No. FY2023-05 Amending The Kodiak Island Borough Code Of Ordinances Title 7 Elections Arndt moved to adopt Ordinance No. FY2023-05. The last all-inclusive change to Title 7 was from May 2009. It is timely to review and revise the current code and find ways to simplify and streamline the process. The Clerk's Office staff went through each section in the entire Title 7 and proposed revisions. All the revisions were reviewed by the Borough attorney to make sure that voter's rights are protected, and all applicable statutes are followed. The Borough Assembly reviewed the initial draft at the June 9, 2022, work session. Version 2 of the ordinance is now presented with revisions that staff recognized that there may be Assembly consensus. Comments are on the right hand side of the pages where changes have been made. The Clerk’s Office Staff are ever mindful of the rising cost of running an election. This code revision scrutinized various ways of reducing costs by exploring other avenues of advertising and eliminating redundancy. This code also takes into consideration that we are now subject with the Voting Rights Act, Section 203 and we are going to be doubling our costs by advertising in English and in the Filipino language. There will or may be costs associated also with translation services and pamphlet printing in Filipino. AGENDA ITEM #6.A. Regular Meeting Minutes Of July 7, 2022 Page 7 of 156 Kodiak Island Borough July 7, 2022 Assembly Regular Meeting Minutes Page 5 of 10 Deputy Presiding Officer Williams closed the regular meeting and opened the public hearing. Cort Neff spoke during the public hearing. Arndt moved to amend Ordinance No. FY2023-05 by reinstituting the language on lines 915, 916, 929, and 930 to its original wording. ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED UNANIMOUSLY: Arndt, Smiley, Turner, and Williams. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley, Turner, Williams, and Arndt. 11. BOROUGH MANAGER’S REPORT Administrative Official Dave Conrad reported on the following: The KFRC Public space containing the Aquarium and Touch Tank are now opened Thursday’s and Friday’s from 11:00am to 4:30pm. As our tenants in the facility include Federal agencies and they are required to wear masks within structures, the Borough is now requiring masks be worn in the public spaces for the immediate future. These requirements will be in place until the community numbers fall and Kodiak is no longer in the “High” category. Manager Search – Four applicants have submitted the required paperwork for consideration. Two are repeat applicants. The advertisements continue to be on the KIB website and with ICMA and AML. There are several more anticipated. Staff is waiting for information to present to the assembly regarding the executive recruitment firms that have been contacted. Employee Compensation Study – Proposals have been received. Staff has reviewed and is currently contacting past customers regarding satisfaction and overall performance. After the information is received the committee will meet and make a recommendation to the assembly for consideration. Active Shooter Class – Staff will be offered the ability to participate in a Webinar Active Shooter training on July 13th and a second session in August. This training is not mandatory however all staff will e encouraged to attend. Assessing – First phase oral arguments associated with the KANA case have been conducted. Staff is working with the State Assessor regarding the annual required assessment reporting. Assessing staff continues performing the required field work for the reassessment of properties within the City of Kodiak boundaries. Community Development - The new director is on board and is getting acquainted with the staff. He has been asked to discuss with department staff and other departments the need to look at code for possible revisions. AGENDA ITEM #6.A. Regular Meeting Minutes Of July 7, 2022 Page 8 of 156 Kodiak Island Borough July 7, 2022 Assembly Regular Meeting Minutes Page 6 of 10 A request has been made to identify departmental issues associated with workflow and staffing. Finance – FY2023 Community Assistance Program funding for the Kodiak Island Borough (estimated) is $459,806.25 and for Karluk is $15,789.00. Staff is inquiring if this is the final number or if there are additional funds possible after the governor has signed the budget. Remote audit follow ups are continuing. On site audit will be in September. Staff continues to work on the end of year close out and the new year start. Staff is currently preparing the FY 2023 Budget Book for the Government Finance Officers Association (GFOA) He noted that if there are questions regarding tax bills to please contact the Assessing or Finance Department early so that questions can be answered early. Engineering and Facilities – Tsunami Siren Maintenance – Contractor completed site visits 6/17 and 18. Five amplifiers were found non-functional at three locations. Vendor is performing a verification check regarding warranty coverage. Amplifiers will require replacement. KFRC Spill – Staff has been requested to provide additional information to the third- party insurer for documentation of future insurance claims. Responsible party has completed the excavation and has received permissions to transport the excavated soils. Some contaminated materials will remain due to the proximity to the foundation walls and electrical conductors and transformers. The Main Elementary roof is continuing. Work is weather contingent. The anticipated start date is prior to the scheduled start of school. Microwave equipment installation on the roof of the Kodiak High School and Chiniak School have been completed. USDA has been notified of the loan request withdrawal. Staff continues to work with the ADEC State Revolving Loan Personnel for long term low interest loan. List of Pending Items for Discussion • Disposition of Closed School Facilities – Allowable Scope for Current Staff OSHA Voluntary Compliance Visit • Continued update of the Personnel Manual ARPA Funding Assignment • Discussion Related to State Budget Completion Grant Application and Local Match Funding • Leases – Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care Major Maintenance Funding for Facilities • Disposition of Mental Health Buildings • Solid Waste Collection Contract Modifications Service Area Contracts • Annual Contracts • KFRC Staffing and Funding AGENDA ITEM #6.A. Regular Meeting Minutes Of July 7, 2022 Page 9 of 156 Kodiak Island Borough July 7, 2022 Assembly Regular Meeting Minutes Page 7 of 10 • Additional Methods to Reward Employees in Personnel Manual • Vehicle Replacement • ARPA Funding – Staff has met and will be presenting the resolutions and list of approved projects to the assembly next week. All projects originally identified have had confirmation that they qualify for the ARPA fund expenditures. 12. MESSAGES FROM THE MAYOR 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 1. Contract No. FY2023-01 Approving The Animal Control Contract For FY2022 & FY2023 With The City Of Kodiak Arndt moved to approve Contract No. FY2023-01, a two-year contract with the City of Kodiak in the sum of $150,430 for year one and $152,310 for year two for animal control services. Kodiak Island Borough Code 3.30.0200 Limitation on Manager's Authority states that the manager may not make an acquisition, sale, transfer or contract authorized by KIBC 3.30.010 if the value of the property, service, or contract exceeds $25,000 without first obtaining assembly approval. Contract No. FY2023-01 is a renewal of the existing animal control contract between KIB and the City of Kodiak (COK) that expires on June 30, 2022. KIB has traditionally contracted with COK for enforcement of KIBC 6.04 - Animal Control, in order to utilize the Kodiak Animal Shelter and eliminate the unnecessary duplication of efforts and costs. This is a 24% increase from FY2022. The City of Kodiak did not provide any information for the rate of increase, nor share the budget for that expenditure when asked by KIB. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley, Turner, Williams, and Arndt. 2. Contract No. FY2023-02 with Discover Kodiak to Provide Tourism and Marketing Development Services in Fiscal Year 2023 Arndt moved to approve Contract No. FY2023-02 with Discover Kodiak to Provide Tourism and Marketing Development Services in Fiscal Year 2023. This is the annual contract with Discover Kodiak to provide tourism and marketing development services for the borough in Fiscal Year 2023. This contract is in the amount of $75,000 which is the amount approved for this purpose in the fiscal year 2023 Tourism Development Fund budget. Kodiak Island Borough and Discover Kodiak staff have reviewed the contract and agree that it is ready for Assembly approval. AGENDA ITEM #6.A. Regular Meeting Minutes Of July 7, 2022 Page 10 of 156 Kodiak Island Borough July 7, 2022 Assembly Regular Meeting Minutes Page 8 of 10 ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, and Smiley. 14.B. RESOLUTIONS 1. Resolution No. FY2023-05 A Resolution Of The Kodiak Island Borough Assembly Appointing A Member To The Joint Seat On The Kodiak Fisheries Development Association’s Board Of Directors Arndt moved to adopt Resolution No. FY2023-05. In 2005, Kodiak was designated as an eligible crab community and in connection with such designation the Kodiak Island Borough and the City of Kodiak have the authority to jointly exercise certain rights of the first refusal with respect to processor quota shares allocated under the Bering Sea/Aleutian Island Crab Rationalization Program. The bylaws of the Kodiak Fisheries Development Association (KFDA) state, in part, that Directors shall serve for three-year terms and until their successors are appointed and qualified. Aside from assembly confirmation, this particular appointment is also subject to the confirmation of the City Council since this seat is a jointly appointed seat. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Smiley, and Turner. Deputy Presiding Officer Williams recessed the regular meeting at 7:30 p.m. for 10 minutes. Deputy Presiding Officer Williams reconvened the regular meeting at 7:40 p.m. 2. Resolution No. FY2023-06 Allocating Fiscal Year 2023 Kodiak Island Borough Nonprofit Funding Arndt moved to approve Resolution No. FY2023-06. This is the annual resolution to document the allocation of funds being awarded to local nonprofit entities after the Assembly's review of the applications and based on the amount of funding included in the budget. Arndt moved to amend Resolution No. FY2023-06 to substitute version 3. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Arndt, Smiley, Turner, and Williams. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley, Turner, Williams, and Arndt. AGENDA ITEM #6.A. Regular Meeting Minutes Of July 7, 2022 Page 11 of 156 Kodiak Island Borough July 7, 2022 Assembly Regular Meeting Minutes Page 9 of 10 3. Resolution No. FY2023-07 Designating Precincts, Where the Voter Turnout Was Less Than 75 Voters At The Last Regular Elections, As Ballot By Mail Precincts Arndt moved to adopt Resolution No. FY2023-07. Ordinance No. FY2023-05 was presented to the Assembly to revise various sections to the Election Code to bring it into compliance with recent and existing laws, reflect current best practices, and meet the present needs of the voters. Included in the revision is the ability to designate precincts where the voter turnout was less than 75 voters at the last regular election as ballot by mail precincts. This designation is discretionary. Resolution FY 2023-07 would designate five precincts as by mail precincts. In by mail precincts, under no circumstance should a voter be denied of an opportunity to vote. In order to ensure that each voter has an adequate opportunity to vote, the following procedures will be conducted or made available. • Ballots will be sent to each person whose name appears on the official voter registration list. That ballot may be cast in the same manner as absentee voting by mail and can be mailed back or delivered to an election official. • Any person who does not receive a by-mail ballot may vote an absentee in-person in any of the absentee voting sites. • Any person can early vote in the Office of the Borough Clerk in Kodiak during early voting period. • Any voter may contact the Borough Clerk's Office and a new ballot will be mailed to them. • For those who are unable to go the absentee voting locations due to age, illness, or a disability, a personal representative may pick up and deliver a ballot to the voter. Four of the five of the precincts affected by this resolution are each in locations where the historical turnout has been below 75 voters for the past ten years, and the other has been below 75 voters nine of the last ten years. See the table attached showing the past turnout. Low voter turnout precincts in remote locations pose special difficulties in adequately staffing the polls with trained election workers, both due to logistical issues, potential weather problems, the low number of persons eligible to staff precincts, and the greater likelihood of close family relationships between potential election workers and candidates. By mail elections, like the recent U.S. House special election, can be conducted effectively and with confidence. Where elections conducted by mail may provide each registered voter with the opportunity to cast their vote regardless of weather or unexpected election worker staffing problems, providing by mail elections in smaller remote precincts may promote smoother elections and greater assurance that each voter has the opportunity to cast their ballot. Accordingly, it is recommended that these precincts be designated as by mail. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley, Turner, Williams, and Arndt. AGENDA ITEM #6.A. Regular Meeting Minutes Of July 7, 2022 Page 12 of 156 Kodiak Island Borough July 7, 2022 Assembly Regular Meeting Minutes Page 10 of 10 14.C. ORDINANCES FOR INTRODUCTION – None. 14.D. OTHER ITEMS 1. Approval of a Transportation Agreement to Reimburse Relocation Expenses of the Newly Hired Community Development Director. Arndt moved to approve the Transportation Agreement for reimbursing relocation expenses of the newly hired Community Development Director. The Kodiak Island Borough Rules and Regulations, section 1105 Moving Expenses For New Employees provides for the reimbursement of moving expenses when an applicant from outside of Kodiak is hired (see attached). The recruitment for the Community Development Director resulted in an offer of employment to Mr. Scarcelli. Mr. Scarcelli has accepted the position and requested assistance with relocation to Kodiak. He has agreed to the requirements of the Transportation Agreement and signed the form. The request is now before the Assembly for approval as required. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, and Smiley. 2. Authorization Of Assembly Member Arndt's Attendance To The 2022 Summer Legislative Conference Arndt moved to authorize the travel of Assembly member Arndt to the 2022 Summer Legislative Conference. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Smiley, and Turner. 15. CITIZENS' COMMENTS Susan Smith from the Brother Francis Shelter spoke under citizen’s comments. 16. ASSEMBLY MEMBERS’ COMMENTS – No comments. 17. ADJOURNMENT ARNDT moved to adjourn the meeting at 7:52 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. KODIAK ISLAND BOROUGH ______________________________ ATTEST: William Roberts, Borough Mayor Nova M. Javier, Borough Clerk AGENDA ITEM #6.A. Regular Meeting Minutes Of July 7, 2022 Page 13 of 156 KODIAK ISLAND BOROUGH STAFF REPORT JULY 21, 2022 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Service Area No. 1 Board Road Maintenance and Repairs, Snow Removal And Sanding For Service Area No. 1 Time and Materials ORIGINATOR: Dave Conrad, Interim Borough Manager RECOMMENDATION: Move to approve Contract No. FY2013-34E amending Contract No. FY203-34D with the suggested rate increases based on the CPI and PPI indexes for Service Area No. 1. DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 14 of 156 Standard Specifications For Local Road Maintenance 2022 Effective: July 2022 Kodiak Island Borough AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 15 of 156 CHANGES TO THE STANDARD SPECIFICATIONS FOR LOCAL ROAD MAINTENANCE 2022 SECTION 101 DEFINITIONS & TERMS 101-3.01 DEFINITIONS. ROUTINE MAINTENANCE WORK PUBLIC CONSTRUCTION WORK SECTION 102 WAGE RATES, REGULATIONS, AND LABOR STANDARDS 102-1.01. DESCRIPTION. SECTION 104 SCOPE OF WORK 104-9.01 ENVIRONMENTAL. SECTION 106 WORK ORDERS 106-1.01 DESCRIPTION. SECTION 109 PAYMENT REQUIREMENTS 109-2.01 INVOICES. 109-2.01 INVOICES - Item 2. 109-2.01 INVOICES - Item 3. SECTION 803 SNOW REMOVAL 803-3.01 SNOW REMOVAL REQUIREMENTS. Item 1.F. Item 6. 803-5.01 BASIS OF PAYMENT. Pay Item No. Pay Item Pay Unit 803(6_) Emergency Access Snow Removal – Hour 1 of 1 AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 16 of 156 STANDARD SPECIFICATIONS FOR LOCAL ROAD MAINTENANCE 2012 i DIVISION Table of Contents Section Title Page DIVISION 100 –GENERAL PROVISIONS 101 Definitions and Terms 1 102 Wage Rates, Regulations, and Labor Standards 3 103 Work Responsibilities 4 104 Scope of Work 6 105 Work Quality 7 106 Work Orders 8 107 Testing 9 108 Work Area Management 10 109 Payment Requirements 11 DIVISION 200 – EARTH WORK 201 Clearing & Grubbing 12 203 Excavation & Embankment 13 DIVISION 300 – BASES 301 Aggregate Base and Surface Course 15 303 Reconditioning 18 304 Subbase 19 DIVISION 400 – ASPHALTIC SURFACING 401 Asphalt Pavement Repair 21 DIVISION 500 – STRUCTURES NOT USED DIVISION 600 – MISCELLANEOUS CONSTRUCTION 603 Culverts and Storm Drains 24 610 Ditch Lining 27 615 Sign Installation 28 630 Geotextile 30 DIVISION 800 – MAINTENANCE 803 Snow Removal 32 804 Sanding of Roadways 34 805 Street Sweeping 35 811 Aggregate Surface Maintenance 36 835 Drainage System Maintenance 38 845 Roadway Vegetation Maintenance 40 AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 17 of 156 SECTION 101 1 SECTION 101 DEFINITIONS & TERMS 101-1.01 GENERAL. The terms and definitions listed apply to these Specifications. If a term is not defined, the ordinary, technical, or trade meaning will apply, within the context in which the term is used. 101-2.01 ACRONYMS. Acronyms used in this Contract include the following: ASDS Alaska Sign Design Specifications ASTM American Society for Testing & Materials ATM Alaska Test Method Manual ATMS Alaska Traffic Manual Supplement DEC Alaska Department of Environmental Conservation DOLWD Alaska Department of Labor and Workforce Development DOT&PF Alaska Department of Transportation and Public Facilities KIB Kodiak Island Borough MUTCD Manual of Uniform Traffic Control Devices used with the Alaska Traffic Manual Supplement PO Purchase Order R-O-W Right of Way RSA Road Service Area, or other special service area managed by Borough. SA Service Area, designated service area per Borough’s outlined maps. SSHC DOT&PF Standard Specifications for Highway Construction, 2004 Edition SWPPP Storm Water Pollution Prevention Plan WO Work Order 101-3.01 DEFINITIONS. AUTHORITY. For this Contract, Authority is the Kodiak Island Borough Manager or Engineering and Facilities Director. In the event of an emergency, Authority may be the State Troopers, local law enforcement, National Guard, or other Federal law enforcement official. BOROUGH. The Kodiak Island Borough, KIB. CHANGE ORDER. Documentation of an agreement by the Borough and the Contractor of a Contract change. CONTRACT. The written agreement between the Borough and the Contractor concerning the work. CONTRACTOR. The awarded firm or individual who signed the agreement with the Borough. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 18 of 156 SECTION 101 2 DEFICIENCY. Refers to work that does not meet specification or other Contract requirements. EMERGENCY ACCESS MAINTENANCE. Maintenance work on roads that are not constructed to Title 17 Standards, but are used by residents of the Service Area for year round automotive access and that are specifically listed for Emergency Access Maintenance on the contract mileage list. ENGINEER. Kodiak Island Borough Engineering and Facilities Director, or designated staff member. PREVAILING WAGE. Wages subject to the provisions of AS 36.05.010. PUBLIC CONSTRUCTION WORK. Work defined as “public construction” under AS 36.95.010(3). PURCHASE ORDER. A Borough form used to document the amount of money encumbered by the Service Area for funding RSA Maintenance. The amount of the purchase order cannot be exceeded without Borough approval. R-O-W. The boundary of a public road. For this contract, all work is contained within the right of way. ROUTINE MAINTENANCE WORK. Section 800 work found in the bid items that when performed continually and as needed protects the road from damage and ultimately, replacement. Routine Maintenance Work is exempt from the requirements of AS 36.05 RS. Road Service, referring to the road service area, or work. SERVICE AREA. Refers to the Road Service Area Board and can include a chairman authorized to act on behalf of the entire Service Area. SURVEYOR. A Professional Land Surveyor with current registration in the State of Alaska. WORK ORDER. Refers to a process of ordering work with written documentation on a form provided by RS. The form is REQUIRED for work items not covered under the Contract. A work order form may also be used by the Service Area to document routine maintenance work from the Contractor. END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 19 of 156 SECTION 102 3 SECTION 102 WAGE RATES, REGULATIONS, AND LABOR STANDARDS 102-1.01. DESCRIPTION. Pay items in Division 800 Maintenance are exempt from the provisions of AS 36.05. All other work pay items are Public Construction Work. The total amount paid for Public Construction Work shall not exceed $25,000.00 per fiscal year. END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 20 of 156 SECTION 103 4 SECTION 103 WORK RESPONSIBILITIES 103-1.01 DESCRIPTION. This section describes work responsibilities of the Borough, the Contractor, and the Service Area for this Contract. 103-2.01 CHANGES. Changes to the Contract and specifications must be in writing and can only be made by the Engineer. 103-3.01 CONTRACTOR’S RESPONSIBILITIES. 1. Equipment. Provide adequate equipment meeting industry safety standards for the work within the time specified and operate without excessive fluid leaks. The Contractor shall provide a management plan, if requested, outlining the Contractor’s plan for ensuring timely response for all work included in the Contract. The management plan shall describe how the Contractor will provide the necessary service required, how many pieces of equipment will be available for RSA work, how many operators are available, and how the work is tracked. The Engineer may inquire about other specific information when requesting the maintenance plan. 2. Labor. Provide competent journeymen operators and laborers to perform the work. Any personnel performing on the job training requires the presence of a qualified Superintendent. The Contractor cannot charge additional time or money for personnel in training. 3. Work Response Time. The Contractor is responsible for responding to all RSA maintenance calls within the time noted in the specification. If there is no response time in the specification, the contractor shall respond within 7 days. If the Service Area agrees, the work may be scheduled for a later time. 4. Communications. The following are minimum requirements for communications: A. The Contractor shall be available to the Engineer by telephone 24 hours a day, 7 days a week for emergencies. B. The Contractor shall maintain facilities for facsimile (FAX) communication with the Engineer 24 hours a day, 7 days a week. C. Operators of equipment used in the performance of work under this Contract must be accessible to the Contractor’s field superintendent at all times during work. D. The Contractor shall supply an office number for RSA Members and Engineer to call for routine maintenance. Provide means for returning Service Area or Rural Service communications within 4 hours between the hours of 8:00 AM and 5:00 PM Monday through Friday. If a communication is received after hours, the Contractor will reply prior to noon of the next working day. Refusing to communicate with the Service Area and the Engineer is considered a deficiency. E. The Contractor shall provide information to Service Area if crews cannot respond within the specified response time and provide an expected time. F. The Contractor shall provide the Engineer with a cell phone number; in areas with no cell phone service available, the Contractor shall have a communication plan in these areas for emergency contact. If the Contractor does not supply the Engineer with this plan, any issues arising from lack of adequate communication shall be considered a deficiency. G. The Contractor shall inform the Engineer of planned absence dates and provide the name and phone numbers of the contact person responsible for response during those dates. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 21 of 156 SECTION 103 END OF SECTION 5 5. Work Obstructions. Immediately report any encroachments within the right of way that will impede work operations to the Service Area. 6. Work without a Purchase Order. In accordance with the Contract, the Contractor shall not be compensated for: A. Work performed without a P.O. in place B. Performing work without having adequate funding available on an existing P.O. 7. Safety. The Contractor shall provide a copy of the written safety plan for operations when requested by the Engineer. The Contractor and employees shall always proceed with work in a safe, professional manner, using equipment in the manner in which it was intended. Inform the Service Area when called for the work if there are any safety concerns. 8. Completion of Work. The Contractor shall leave the RSA with a neat, professional looking final product and in accordance with all the Specifications that apply to this Contract. 9. Existing Conditions. If roads have not been maintained or built in a manner that would allow successful execution of the specifications, the Contractor is encouraged to document in writing such concerns to the Service Area prior to the work. 103-4.01 SERVICE AREA AUTHORITY. 1. The Service Area, on behalf of the mayor, has the authority to perform the following for this Contract (KIB Code: 4.20.030): A. Request routine maintenance work. B. Request work by work order. 2. The Service Area cannot: A. Make Contract changes or order work not covered by the Contract. B. Order the Contractor to make changes to grades, profiles, drainage or changes that require oversight of a Registered Engineer under Alaska State Law. C. Request any work that exceeds the amount of funding authorized by the current P.O. 103-5.01 BOROUGH RESPONSIBILITIES. The Engineer and staff provide the following support for Contracts: 1. Issue routine maintenance Contracts and contract renewals 2. Issue Contract changes 3. Engineering and technical support for Contractors and Service Areas 4. Conflict resolution 5. Review and processing of invoices 6. Maintenance of SA maps & mileage changes 7. Inspection when required 8. Review of work orders greater than $10,000 9. Provide the Service Area’s names to the Contractor AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 22 of 156 SECTION 104 END OF SECTION 6 SECTION 104 SCOPE OF WORK 104-1.01 DESCRIPTION OF WORK. The work consists of providing all labor, materials and equipment necessary to perform year-round routine road maintenance and repair services in accordance with the requirements of the Contract documents. 104-2.01 ROADS APPROVED FOR MAINTENANCE. The Contract provides a mileage list of all RSA roads covered by the contract. The Contractor is NOT authorized to perform any Section 800 Maintenance work for any roads listed with mileage as “0”. The Contractor will be notified of any changes in approved service area road mileage. 104-3.01 REFUSAL OF WORK. THE CONTRACTOR CANNOT REFUSE ANY ROUTINE MAINTENANCE WORK UNDER THIS CONTRACT. Refusing or delaying maintenance without communication is considered grounds for termination of the Contract. 104-4.01 EMERGENCY SITUATIONS. In the event of an emergency or natural disaster, continue to perform work under this Contract unless ordered by authorities to cease. 104-5.01 SPECIFICATIONS: The Contractor is responsible for understanding and abiding by the specifications. Contact the Engineer if the specifications cannot be followed as written. If a change is required, the Engineer will determine if a price change is necessary, and if so will start the negotiation process. 104-6.01 UTILITIES. In RSA’s with underground utilities present, the Contractor is responsible for calling for locates before digging. Damage due to excavation or other work near utilities by the Contractor is the responsibility of the Contractor. The Contractor shall protect all existing driveway culverts and drainage structures, and make repairs to damages at his own cost. 104-7.01 EXISTING SURVEY MONUMENTS. This Contract applies only to work within the road boundaries adjacent to private property. The Contractor must preserve all survey monuments for property lines and road alignment monuments, established benchmarks, and survey control points. If the Contractor disturbs any survey monuments, the Contractor shall be required to hire a Professional Surveyor to re-establish the monuments at his expense. The Contractor shall call the Engineer to determine the R-O-W if necessary to perform the work. 104-8.01 SEASONAL WEIGHT RESTRICTIONS. It is the Contractor’s responsibility to keep informed of and compliant with seasonal weight restrictions for RSA and DOT&PF roads. 104-9.01 ENVIRONMENTAL. The Contractor is required to comply with Alaska DEC regulations concerning spills while performing work in the RSA. Provide adequate spill pads in work vehicles for containment of accidental spills during work by equipment. Equipment used in the RSA shall operate without excessive fluid leaks. Onsite fuel storage is prohibited. 104-10.01 EROSION AND SEDIMENT CONTROLS. The Contractor is required to use Best Management Practices to mitigate erosion problems for all RSA work. The Contractor shall be responsible for cleaning ditches, culverts, and asphalt surfaces impacted by erosion or vehicle tracking. 104-11.01 DAMAGES TO PROPERTY. The Contractor is responsible for damage to property in the course of work. The Contractor is advised to document existing damages in the RSA prior to each work effort. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 23 of 156 SECTION 105 7 SECTION 105 WORK QUALITY 105-1.01 DESCRIPTION. Work quality, timeliness of response to RSA calls, completing all work in a professional manner, are performance measures of this contract. This section addresses expectations and deficient work. 105-2.01 CLEANUP. All clean-up work, berms, and crew-generated trash shall be removed from the RSA. Obtain all permits required by law for such disposal and dispose of legally. 105-3.01 TESTING. Normal routine maintenance activities will not require testing. Repairs requiring new material acquisition are subject to testing per the Specifications and Section 107. 105-4.01 MATERIALS. The Contractor shall provide evidence of meeting the specifications if requested by the Engineer. Material not meeting the specifications will be removed and replaced with the specified material at the Contractor’s expense. 105-5.01 RESPONSE TIME. The Contractor must meet the requirements of the specifications for response times. If the Contractor cannot meet the times specified, the Contractor must communicate with the Service Area and give a reasonable estimate of when the work will be performed. Unreasonable estimates or not responding by actions or communication is considered non-responsive. In the case of non-responsiveness, another contractor may be hired to perform the work, and any costs greater than the unit bid prices may be billed to the Contractor. 105-6.01 WORK DEFICIENCIES. Any work by the Contractor that does not meet the Contract requirements will be considered a deficiency by the Engineer. If the work does not meet the requirements of the specification of any work item, and is observed by the Service Area, the Service Area will notify the Contractor. The Contractor shall correct the deficiency within 48 hours. If the deficiency is safety related and creates a hazard to the public, the Contractor must respond immediately or another contractor may be hired to perform the work, and any costs greater than the unit bid prices may be billed to the Contractor. 105-7.01 REPEATED OR SERIOUS DEFICIENCIES. When the Contractor has multiple deficiencies, or refuses to correct a deficiency, a Letter of Non-Compliance will be given to the Contractor. A schedule for making corrections will be specified. In the event the Contractor does not correct Non-Compliance problems as scheduled, another contractor may be called in to correct the problems, and any costs greater than the unit bid prices may be billed to the Contractor. 105-8.01 NON PERFORMANCE. After three (3) letters of Non-Compliance are issued without correction within a 12-month period, the Engineer shall forward documentation to the Borough Manager for consideration of debarment from future contracts. END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 24 of 156 SECTION 106 8 SECTION 106 WORK ORDERS 106-1.01 DESCRIPTION. Use Work Orders to document work requests and provide written quotes for work necessary to maintain safe and drivable roads. A work order is not required for Routine Maintenance Work or Emergency Access Maintenance Work. 106-2.01 MATERIALS. The Contractor shall supply the Engineer with material specifications, testing results, product data sheets, and warranty information when requested. 106-3.01 WORK ORDER REQUIREMENTS. 1. This specification is not intended to replace the contract unit prices for routine maintenance work covered by other specifications. 2. Work Orders document how the work is ordered by the Service Area. 3. The following procedure applies to Work Order quotes UNDER $10,000.00: A. The Service Area will provide the Contractor with the WO form. The form will provide the specification pay item number of the work required, the locations of the work limits, and the date the work is requested to be completed. B. The Contractor shall provide a quote including a breakdown of materials, labor, equipment, all other items required to estimate the cost of work, and proposed work schedule. C. The Contractor shall respond with a signed quote to the Service Area within 5 working days. D. If the quote is accepted by the Service Area, a Service Area will sign and return a copy of the WO to the Contractor. E. WO’s signed by the Contractor and then the Service Area provide authorization to proceed with the work. Without this authorization, the work will not be paid for under this Contract. F. Quotes may be rejected at the discretion of the Service Area and the Engineer. 4. For WO Quotes for $10,000 or GREATER: A. The Service Area shall provide the WO, signed and accepted by both Service Area and Contractor to the Engineer for written approval. B. The Engineer will provide copies of the approved WO to the Contractor as authorization to proceed with the work. C. Without this approval, the work is not authorized and will not be paid for under this contract. D. If the WO is not approved, the Engineer will notify the Service Area and the Contractor. END OF SECTION Commented [PV1]: Do we want to add the Engineer as Authority for work under $10K? AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 25 of 156 SECTION 107 9 SECTION 107 MATERIALS & TESTING 107-1.01 DESCRIPTION. Provides for testing and quality assurance requirements for work requiring new materials. 107-2.01 SUPPLY AND SOURCE. The Contractor shall supply materials that are new and meet the Contract or WO requirements, unless specified otherwise. 107-3.01 SUBSTITUTIONS. The Contractor shall request a substitution of material from the Engineer. The Contractor will furnish information on the purposed substitution that certifies the following: 1. Conformance to the performance specifications, testing, quality or dimensional requirements. 2. Suitability for the use intended in the Contract work. 107-4.01 TESTING AND ACCEPTANCE. Materials may be inspected and tested by the Engineer at any time before, during, or after they are incorporated into the work. All testing will be performed in accordance with the specifications, if testing is ordered by the Service Area or Engineer, responsibility for paying for tests are: 1. FAILING TESTS. All failing tests shall be paid for by the Contractor. The Contractor shall be responsible for the cost of retesting until passing tests results are provided. 2. PASSING TESTS. The cost will be paid for by the RSA. 107-5.01 REMOVAL OF UNACCEPTABLE MATERIALS. Unauthorized substitutions or materials that fail to meet Specifications may be rejected by the Engineer. Any rejected material will be removed and replaced with the Specified materials at no additional cost to the RSA. END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 26 of 156 SECTION 108 10 SECTION 108 WORK AREA MANAGEMENT 108-1.01 DESCRIPTION. This Section establishes Contractor responsibilities for traffic control, public safety, and protection of new facilities. 108-2.01 MATERIALS. All traffic control devices and signs shall comply with the Alaska Traffic Manual Supplement (ATMS) to the Manual of Uniform Traffic Control Devices (MUTCD). 108-3.01 MINIMUM REQUIREMENTS. 1. Work Area Safety. Protect the work area and control traffic at all times. Furnish, erect, maintain, replace, clean, move and remove the traffic control devices required to insure the safety of the traveling public and all administrative responsibilities necessary to implement this work. 2. Protection of Work. Provide barricades and other protective means to prevent damage to newly installed maintenance items. Work damaged without protective measures will be replaced by the Contractor. 3. Night Illumination. Provide appropriate flashing beacons, area lighting and visible warning signs for all unfinished work in the R-O-W. 4. The Contractor shall be solely responsible for public and worker safety while performing work. 5. Provide access for emergency response vehicles at all times. 6. Traffic control personnel shall be properly certified and carry evidence of such. 108-4.01 CLOSURES. 1. Road closures may be considered if: A. There are alternate routes available. B. The closure will be less than 8 hours long. C. The Contractor notifies emergency providers, bus companies, residents affected by the closure and the Engineer 24 hours in advance. D. All traffic control meets the requirements of the MUTCD Part 6 and the ATMS. 2. Lane Closures may be considered if: A. The Contractor meets the traffic control requirements of the MUTCD part 6 and the ATMS. B. Both lanes are open to traffic at the end of the work shift. END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 27 of 156 SECTION 109 11 SECTION 109 PAYMENT REQUIREMENTS 109-1.01 DESCRIPTION. The Borough will pay the Contractor for work accomplished by the Contractor and approved by the Service Area and the Engineer. The amounts paid shall be for the quantities of work accepted by the Service Area or the Engineer at the Contract Unit Price. 109-2.01 INVOICES. The Contractor shall submit all invoices promptly, and no later than 30 days from the day the work was performed. Submit the original invoice with attachments to Engineer, and a copy of the invoice to the Service Area at the address indicated on the PO. Late invoices are considered a deficiency. Invoices must include the following information: 1. For routine maintenance items of work (specifications in the 800 series): A. Name of Contractor, address, telephone and fax numbers. B. Invoice number and date. C. P.O. number. D. Service Area name. E. Which roads were maintained and dates of work. F. Bid Item number, unit price, units completed, extended price. G. Provide a copy of WO (if issued). 2. For public construction work, include the same information as listed above on the invoice, in addition to: A. Provide a copy of the WO signed by both the Service Area or Engineer and the Contractor with the invoice. B. The amount of the invoice cannot exceed the amount of the quote given on the WO. C. If materials not included on the bid form were used for the work, provide the purchasing invoice for the material. D. If any work was subcontracted, provide an invoice from the subcontractor. 3. For public construction work, requiring prevailing wage, include the same information as listed above on the invoice, in addition to: A. Prevailing wage work requires copies of certified payrolls, copies of the Notice of Work, and Notice of Completion sent to DOLWD prior to final payment. The Contractor shall keep logs of maintenance performed, including road name; hours worked; type of work performed, and date of work. Upon the Service Area’s or Engineer’s request, within 15 days of receipt of the invoice, the Contractor shall provide such documentation as; employees signed timecards, Contractor’s daily logs, metered equipment hours, and field notes on work progress. 109-3.01 MEASUREMENT AND PAYMENT. Measurement of unit price items will follow the requirements in SSHC Section 109-1.02. A change to the method of measurement in the Contract requires a signed Change Order. END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 28 of 156 SECTION 201 12 SECTION 201 CLEARING AND GRUBBING 201-1.01 DESCRIPTION. This work shall consist of clearing, grubbing, removing, and disposing of all vegetation and debris within the designated areas of the project as shown in the plans, described in the scope of work, or as directed by the Engineer. CONSTRUCTION REQUIREMENTS 201-2.01 CLEARING. Clearing shall consist of cutting and disposing of all trees, down timber, stubs, brush, bushes and debris from all areas designated. Trees falling outside the specified limits shall be removed and disposed of. The trees and brush in areas designated for clearing only shall be cut to a height of not more than 6 inches above surrounding ground unless otherwise specified. 201-2.02 GRUBBING. Grubbing shall consist of removing and disposing of all stumps, roots, moss, grass, turf, debris, or other objectionable material within excavation limits, and within fill limits and depth as designated on the plans. The grubbing shall progress in such a manner that erosion will be kept to a minimum. The Contractor shall provide a SWPPP in accordance with Borough, State and Federal law if the disturbed area is greater than 1 acre. Except in areas to be excavated, stump holes and other holes from which obstructions are removed shall be backfilled with materials specified in the plans and specifications. All backfill materials shall be compacted in accordance with the specifications. 201-2.03 DISPOSAL. All vegetation and debris removed by clearing and grubbing shall be disposed of legally outside of the R-O-W. 201-3.01 METHOD OF MEASUREMENT. The work to be paid for will be the number of acres and fractions thereof, acceptably cleared and grubbed within the limits designated on the plans. 201-4.01 BASIS OF PAYMENT. The accepted quantities of machine clearing, hand clearing and grubbing will be paid for at the contract price per unit of measurement, completed and accepted. Payment will be made under: Pay Item No. Pay Item Pay Unit 201(1) Machine Clearing Hour 201(2) Hand Clearing Man-Hour 201(3) Grubbing Acre END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 29 of 156 SECTION 203 13 SECTION 203 EXCAVATION & EMBANKMENT 203-1.01 DESCRIPTION. Excavate, haul, place, and compact or dispose of specified materials necessary to construct the project. Conform to the lines, grades, depths, and typical cross sections shown on the plans or as established. 203-2.01 MATERIALS. Excavation: Waste excavation is all muck, organic materials, unsuitable rock, silt, clay materials which cannot be used as a structural or embankment foundation, as determined by the Contract or the onsite Engineer. Excavation that meets the specifications for other material used on the project requires prior approval by the Engineer. 1. Borrow. Material meeting the requirements of Selected Material, Section 703-2.07 SSHC: Select Type Sieve No. Percent Passing by Weight Plasticity Index Type A No.4 No. 200 20-55% 0-6% determined on the minus 3-inch portion of sample < 6 Type B No. 200 0-10% determined on the minus 3-inch portion of the sample < 6 Type C See SSHC Subsections 203-3.04 or 203-3.05 203-3.01 CONSTRUCTION REQUIREMENTS. 1. Excavation. The excavation shall be finished to reasonably smooth and uniform surfaces. Excavation areas shall be kept free draining at all times while the work progresses. Excavation operations shall be conducted so that material outside the limits of slopes will not be disturbed. See Section 104 for erosion and sediment control requirements. Obtain all permits required by law for such disposal. Furnish a copy of such permission, waiver of claims, and permits to the Engineer before commencing work. Otherwise, material shall be hauled out of the RSA and disposed of legally. 2. Ditch Construction. For establishing a new ditch for water storage or drainage. Follow the same requirements as Excavation, and add: The ditch back slope must be inside the Borough road right of way. Check property corners, underground utilities and structures added to the right of way that may need relocation, such as mail and newspaper boxes prior to excavation. Property corners damaged by the Contractor’s work shall be re-established at the Contractor’s expense. Any conflicts with existing conditions shall be resolved with the Engineer before work commences. Follow ditch bottom grade lines as shown on the plans, or at the direction of the Engineer. 3. Borrow. Build embankment; bring the material up in lifts limited to 8” in depth prior to compacting or no greater than 1.5 times the largest rock size of the material, whichever is greater. Bench slopes greater than 4:1. Form benches wide enough to permit placement and compaction operations. Compact each lift to 95% of the optimum density. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 30 of 156 SECTION 203 14 203-4.01 METHOD OF MEASUREMENT. The accepted quantities of excavation, ditch construction or borrow will be paid for at the contract price, per unit of measurement, completed and accepted. 203-5.01 BASIS OF PAYMENT. Removal and disposal of excavation are subsidiary to this work. Payment will be made under: Pay Item No. Pay Item Pay Unit 203(1) Excavation Cubic Yard 203(2) Excavation Lump Sum 203(3) Ditch Construction L.F. 203(4) Ditch Construction Mile 203(5) Borrow Cubic Yard 203(6) Borrow Ton 203(7) Borrow CY-Measured in Place END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 31 of 156 SECTION 301 15 SECTION 301 AGGREGATE BASE AND SURFACE COURSE 301-1.01 DESCRIPTION. Construct an aggregate base course or aggregate surface course on a reconditioned roadbed, as approved by the Engineer. 301-2.01 MATERIAL REQUIREMENTS. 1. Basaltic Aggregate. Meeting the grading in the table below, as determined by ATM WAQTC FOP for AASHTO T 27/T 11, sieve analysis of Aggregates and Soils. Sieve ¾” Minus, % Passing by weight 1 ½” Minus % Passing by weight 1 ½ inch ----- 100 1 inch 100 70-85 ¾ inch 70-100 60-75 3\8 inch 50-80 45-60 No. 4* 35-65 30-45 No. 8 20-50 22-37 No. 40 8-30 10-25 No. 200** 4-15 5-12 *A minimum of 70% by weight shall have at least one (1) fractured face, as determined by ATM WAQTC FOP for AASHTO TP 61. **AASHTO M 147 recommends a min. of 8% for surfacing. 2. Crushed Aggregate. Meeting the grading shown in the table below, as determined by ATM WAQTC FOP for AASHTO 27/T 11, sieve analysis of aggregates and soils. SIEVE GRADATION BASE COURSE SURFACE COURSE C-1 D-1 E-1 F-1 1-1/2 in. 100 1 in. 70-100 100 100 100 3/4-in. 60-90 70-100 70-100 85-100 3/8-in. 45-75 50-80 50-85 60-100 No. 4 30-60 35-65 35-65 50-80 No. 8 22-52 20-50 20-50 40-70 No. 50 8-30 8-30 15-30 25-45 No. 200 0-6 0-6 8-15 8-20 Crushed aggregate materials must also meet the following requirements unless otherwise noted: AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 32 of 156 SECTION 301 16 Property Surface Material Test Method L.A. Wear, % 45 maximum AASHTO T-96 Degradation Value 45 minimum ATM 313 Fracture, % 70, minimum, one face WAQTC FOP AASHTO TP 61 Liquid Limit 35 maximum WAQTC FOP AASHTO T 89 Plastic Limit 10 maximum WAQTC FOP AASHTO T 90 Sodium Sulfite Loss 9 maximum, 5 cycles AASHTO T 104 3. Crushed Asphalt Base Course. Reclaimed asphalt, with a minimum asphalt content of 4%, crushed or processed so that 100% by weight passes the 2-inch sieve and 95-100% by weight passes the 1-1/2-inch sieve. 301-3.01 GENERAL REQUIREMENTS. 1. Placing. Place the material in layers not exceeding 6 inches in depth. 2. Mixing. Mix the aggregate, adding water as needed to provide the optimum moisture content for compaction. 3. Shaping. Shape surface to the appropriate crown as noted below on straight road sections, and super elevate curves as indicated on plans or by the Engineer. Shape shoulders to create uniform lines parallel to the centerline, to the original road width or as specified. • Gravel Roads: 4% crown • Asphalt Surface Treatments: 3% crown • Asphalt Concrete Pavement: 2% crown 4. Compaction. Shape and grade the material to the required grade. Water or aerate as necessary to obtain the optimum moisture content for compaction. Each layer shall be compacted to 98% of the maximum density. Density for aggregates shall be determined by WAQTC FOP for AASHTO T 310 and T 224 when requested by the service area. The Contractor shall coordinate testing in place density with the Service Area or Engineer. For all aggregates except for Crushed Asphalt Base Course, the maximum density and optimum moisture will be determined by ATM 212. The in place density for Crushed Asphalt Base Course shall be determined by ATM 412. Check for smoothness with a 10-foot straight edge and remediate any surface deviations of more than 1”. 301-4.01 METHOD OF MEASUREMENT. Completed work shall be paid for by the contract unit price. The Contractor shall provide an invoice from the aggregate supplier that shows the date, time, weight ¹ or measured quantity ², material type, material source and supplier name printed clearly on the invoice. 301-4.02 MINIMUM CALL-OUT AMOUNTS. All work items in this section shall have a minimum call-out amount of 70 tons or 40 cubic yards. The Contractor and Service Area shall negotiate a price for work less than the minimum call-out amount following procedures described in Section 106 Work Orders. ¹ If weighed, invoice shall show the gross, tare and net weights. ² If by CY, the Engineer shall measure the quantity in place. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 33 of 156 SECTION 301 17 301-5.01 BASIS OF PAYMENT. The accepted quantity of aggregate will be paid for at the contract price per unit complete, in place and accepted. Water required for compaction is incidental to this item. Pay Item No. Pay Item Pay Unit 301(1) Basaltic Aggregate,3/4-Inch minus Ton 301(2) Basaltic Aggregate, 1-1/2” minus Ton 301(3- ) Crushed Aggregate, Grading _ Ton 301(4- ) Crushed Aggregate, Grading CY 301(5) Crushed Asphalt Base Course Ton END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 34 of 156 SECTION 303 18 SECTION 303 RECONDITIONING 303-1.01 DESCRIPTION. This specification shall be used prior to adding any new aggregate to existing gravel roads. Re-grade the surface of an existing road, re-establish the crown, clean and grade the ditches to original grade lines, and shape shoulders to the original road width. 303-2.01 MATERIAL REQUIREMENTS. None. 303-3.01 CONSTRUCTION REQUIREMENTS. 1. Recondition Road. Scarify the existing surface to the bottom of the deepest pothole or deep enough to recover material for re-establishing the crown. Recover surface material bladed off the shoulder when possible. Recovered material shall be free of mud and excessive vegetation. Any large cobbles must be bladed aside and disposed of as waste. Pulverize loose material to 2” or smaller. Shape surface to the appropriate crown as noted below on straight road sections, and super elevate curves as indicated on plans or by the Engineer. Shape shoulders to create uniform lines parallel to the centerline, to the original road width or as specified. • Gravel Roads: 4% crown • Asphalt Surface Treatments: 3% crown • Asphalt Concrete Pavement: 2% crown Provide water as necessary during dry periods to achieve 95% compaction. The finished surface shall be smooth, uniform and thoroughly compacted. Maintain the surface until application of the surface course. 2. Recondition Ditches. Clean and grade ditches as shown on plans. Shape shoulders and remove ditch wastes. Minimize contamination of the surface course. 303-4.01 METHOD OF MEASUREMENT. Recondition Road in accordance with the specifications, will be paid for by the mile, per two-lane road. Recondition Ditches, in accordance with the specifications, will be paid for by the mile, one side of the road only. Watering, compacting, surface maintenance, and waste haul is incidental to these items. 303-5.01 BASIS OF PAYMENT. The accepted quantities of reconditioning will be paid for at the contract unit price, completed and accepted. Payment will be made under: Item No. Pay Item Pay Unit 303(1) Recondition Road Mile 303(2) Recondition Ditch Mile END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 35 of 156 SECTION 304 19 SECTION 304 SUBBASE 304-1.01 DESCRIPTION. This work shall consist of furnishing, placing, and compacting subbase material on road embankments or in other locations. 304-2.01 MATERIALS. Meet the gradation and testing requirements in SSHC Section 703-2.09. The use of mine tailings meeting the gradation requirements shall be pre-approved by the Engineer. REQUIREMENTS FOR GRADING FOR SUBBASE Percent Passing by Weight SIEVE Grading A Grading B Grading C Grading D Grading E 4- in. 100 ---- ---- ---- ---- 2-in. 85-100 100 ---- ---- 1-in. ---- ---- 100 ---- ---- ¾-in. ---- ---- ---- 100 ---- No. 4 20-55 20-55 40-75 45-80 ---- No. 16 ---- ---- 20-43 23-50 ---- No. 200 10 Max 0-6 4-10 4-12 0-6 304-3.01 CONSTRUCTION REQUIREMENTS. The maximum compacted thickness of any one layer shall not exceed 8 inches. During placement of the subbase material on the roadway, the roadway surface shall be adequately drained at all times. Shape surface to the appropriate crown as noted below on straight road sections, and super elevate curves as indicated on plans or by the Engineer. Shape shoulders to create uniform lines parallel to the centerline, to the original road width or as specified. • Gravel Roads: 4% crown • Asphalt Surface Treatments: 3% crown • Asphalt Concrete Pavement: 2% crown Provide water as necessary during dry periods to achieve 95% compaction. The finished surface shall be smooth, uniform and thoroughly compacted. Maintain the surface until application of the surface course if specified. Field densities shall be determined by WAQTC FOP for AASHTO T 310 and T 224 when requested. Maximum density and optimum moisture shall be determined by ATM 212. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 36 of 156 SECTION 304 20 304-4.01 METHOD OF MEASUREMENT. Subbase will be measured by the ton. The Contractor shall provide weight tickets with invoice for payment. Use of CY measure is limited to projects with engineering oversight 304-5.01 BASIS OF PAYMENT. The accepted quantities of subbase of the size, type, and grading specified will be paid for at the contract price per unit of measurement, complete, in-place and accepted. Payment will be made under: Item No. Pay Item Pay Unit 304(1- ) Subbase, Grading Ton 304(2- ) Subbase, Grading CY END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 37 of 156 SECTION 401 21 SECTION 401 ASPHALT PAVEMENT REPAIR 401-1.01 DESCRIPTION. Provide plant-mixed hot asphalt concrete and crack sealant for repairs and patching existing asphaltic surfaces. 401-2.01 MATERIALS. Asphalt: Meet the requirements in the table below for the Job Mix Design performed using ATM 417: DESIGN PARAMETERS CLASS “A” CLASS “B” CLASS “C” Stability, pounds 1800 min. 1200 min. 750 min. Flow, 0.01 inch 8-14 8-16 8-18 Voids in Total Mix, % 3-5 3-5 2-5 Compaction, number of blows each Side of test specimens 75 50 35 Percent Voids Filled with Asphalt (VFA) 65-75 65-78 70-80 Dust-asphalt ratio* 0.6-1.4 0.6-1.4 N/A Voids in the mineral Aggregate (VMA), %, min. Type I 12.0 11.0 N/A Type II 13.0 12.0 N/A Type III 14.0 13.0 N/A *Dust –asphalt ratio is the percent of material passing the No. 22 sieve divided by the percent of effective asphalt (calculated by weight of mix). Asphalt Surface Repair: 1. Asphalt Patching. Use asphalt cement grade PG 52-28 containing 6% (+/-.5% tolerance) asphalt cement by weight of the dry aggregate. Asphalt surface maintenance work requires the use of a tack coat meeting the requirements in SSHC, Section 702, Asphalt Materials. Asphalt concrete pavement aggregate shall meet the gradation requirements for Asphalt Concrete Type III aggregate. 2. Skin Patching. Shall meet the requirements of Asphalt Patching. 3. Crack sealing. Hot poured, meeting the requirements of D6690 Type IV for cold temperature climates. Submit material data/spec sheet with invoice for payment. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 38 of 156 SECTION 401 22 4. Crack filling. Hot poured, meeting the requirements of Crafco ROADSAVER 522. Submit material data/spec sheet with invoice for payment. 5. Blotting material. Sand shall be 100% passing the #8 sieve; other blotting materials shall be submitted for approval by the Engineer. 401-2.02 AGGREGATES. Use gradation requirements for Asphalt Concrete Type III aggregate as follows: Sieve Designation % Passing By Weight ½ inch 100 3/8 inch 80-90 No. 4 44-81 No. 8 40-66 No. 16 16-59 No. 30 9-49 No. 50 6-36 No. 100 4-22 No. 200 3-7 Asphalt aggregates will meet the requirements of SSHC 703-2.04 Aggregate for Asphalt Concrete Pavement. 401-2.03 ANTI-STRIP ADDITIVES. Use anti-strip agents in the proportions determined by ATM 414 and included in the mix design. At least 70% of the aggregate must remain coated when tested according to ATM 414. 401-3.01 CONSTRUCTION REQUIREMENTS. For Asphalt Pavement, follow the construction requirements in SSHC Section 401, subsections 3.01 thru 3.16. For All Repair Items. All repair work requires surface sweeping and removal of loose aggregate prior to repairing the surface with asphalt products. The Contractor is responsible for removing all debris from the service area. The Contractor shall submit a copy of the manufacturer’s recommended installation procedures. All work must be protected until material is cooled or cured, per the manufacturer’s instructions, as applicable. Over spray of tack coat shall be covered with blotter material. Any tracking of material shall be cleaned up by the Contractor. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 39 of 156 SECTION 401 23 1. Asphalt Patching. Compact the underlying material, adding water and D-1 as needed. The asphalt patch shall be a minimum of 2” thickness; if the existing asphalt is thicker than 2”, match the existing thickness. There will be no standing water present prior to application of tack. Tack coat shall be applied to all asphalt edges. Over fill the hole slightly and compact thoroughly. Batch tickets that clearly indicate the type of asphalt cement and the percentage used in that batch shall be turned in to Rural Services with the invoice for payment. After compaction the patch shall be slightly overfilled, but no more than 3/8”. Check for smoothness with a 10-foot straight edge and remediate any surface deviations of more than 3/8”. 2. Skin Patching. Sweep existing asphalt and apply tack coat to the entire area to be patched. Apply asphalt to treated area and compact thoroughly. Check for smoothness with a 10-foot straight edge and remediate any surface deviations of more than 3/8”. 3. Crack sealing. All crack sealing shall be performed in accordance with the manufacturer’s recommendations. 4. Crack filling. Crack filling shall be performed in accordance with the manufacturer’s recommendations. 5. Saw Cutting. Saw cutting pavement edges, if required, will be specified in the Work Order. Saw cutting is not required for asphalt patching of potholes. Testing requirements for Asphalt Pavement. Asphalt content will be determined by ATM 405. Density testing and thickness determination by core samples will be taken at least 24 hours after final rolling. Each six-inch diameter core sample will be taken at random locations determined by the Engineer. The location of each core will be documented by the tester and all core samples must be taken in the presence of the Engineer. In the absence of construction staking, the sampler shall use swing ties from permanent fixtures, and provide a sketch of locations and measuring. Testing for gradations shall conform to SSHC subsection 703-2.04. 401-4.01 METHOD OF MEASUREMENT. Asphalt Pavement and repair items shall be paid for at the contract unit price, completed and accepted. The costs of D-1, compaction, water, tack coat, anti-strip additives, and removal of waste/excess material, including sweeping loose aggregate, are included in the unit price for the pay item. 401-4.02 MINIMUM CALL-OUT AMOUNTS. The work items in this section shall have minimum call-out amounts as follows: • Asphalt patching and skin patching: 120 square feet • Crack sealing and filling: 200 lineal feet The Contractor and Service Area shall negotiate a price for work less than the minimum call-out amount following procedures described in Section 106 Work Orders. 401-5.01 BASIS OF PAYMENT. The accepted quantities of Asphalt Pavement and Repairs items shall be paid for at the contract unit price, completed and accepted. Item No. Pay Item Unit 401(1- ) _ - inch Asphalt Concrete Square Foot 401(2) Asphalt Patching Square Foot 401(3) Skin Patch Square Foot 401(4) Crack Sealing Lineal Foot 401(5) Crack Filling Lineal Foot 401(6) Saw Cutting Lineal Foot END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 40 of 156 SECTION 603 24 SECTION 603 CULVERT & STORM DRAINS 603-1.01 DESCRIPTION. This work is for replacing existing culvert(s) and/or repairing damaged culverts, hereinafter referred to as "pipe". Prior to start of this work, ditches shall be cleaned and restored per Section 835 Drainage System Maintenance including all necessary excavation, backfill and imported backfill material. 603-2.01 MATERIALS. Pipe. Corrugated steel pipe, and coupling bands, shall conform to the requirements of AASHTO M36 and ASHTO M303 for required sectional dimensions and gages. PIPE DIAMETER MINIMUM COVER AMOUNT GAGE (THICKNESS) 12-Inch to 48-Inch 12-inches 16 (0.064”) Gages and depth of burial ranges for larger pipe can be found in the DOT&PF Standard Drawings under Pipe and Arch Tables (D-04.21). Use of plastic or aluminum pipe requires approval by the Engineer. Coatings. 1. Use zinc coated steel meeting AASHTO M 218 2. Aluminum-coated steel meeting AASHTO M 274 3. Aluminum-zinc alloy coated steel meeting AASHTO M 289 Coupling Bands. 1. Type A. Coupling bands shall be a minimum of 24” wide. Coupling corrugations gage shall match those of the pipe. 2. Type B. (Dimple bands) Coupling bands shall be a minimum of 24” wide. Bands shall have at least two (2) circumferential rows of projection for each pipe end being joined. Type B bands require a gasket that is resistant to infiltration and leakage. Note: Connection of dissimilar metal culverts requires a minimum of 1/16th inch thick insulating material between the coupling bands for corrosion protection. Material requires approval prior to use from the Engineer. All bolted connections on coupling bands shall be furnished with cut-washers placed between the nut and the angle bracket, or nuts with integral washers of materials compatible with the bands. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 41 of 156 SECTION 603 25 603-3.01 EXCAVATION AND BACKFILL. Corrugated pipe shall be installed so that the top of the pipe is a minimum of 12 inches below the road surface or as indicated on the plans. For hilly terrain, culvert replacement shall have a gradient that follows the original ground line, but in no case shall be less than 1.5 percent. For level terrain, pipe may be laid flat if used for equalizing water. Use selected material, Type A for 6” below the pipe, backfilling and compacting until a minimum of 6 inches above the pipe. The remaining backfill material shall match the layers of the surrounding materials. When the existing excavated material is not suitable for backfill, as determined by the Engineer, imported backfill material shall meet the following sieve requirements: Sieve % Passing Designation by Weight 2 inch 100 No 4 30-70 No 200 10 max Compact material around the pipe in layers 6 inches in depth, to a density of not less than 95% of the maximum density as determined by AASHTO T 99. In-place field densities will be determined by AASHTO T 310. The pipe outlet shall be constructed to prevent erosion of the embankment. 603-3.02 CULVERT MODIFICATIONS. Damaged pipe sections scheduled for repair or cut to fit the slope shall be cut by either sawing or torch cutting. All slag shall be removed and the end section ground reasonably smooth after torch cutting. Krylon Industrial Quality Cold Galvanized Spray, or an approved equivalent, shall be sprayed on galvanized pipe after cutting per manufacturer’s instructions. Care shall be taken during the cutting operation to leave the remaining end square so that the joint will be reasonably flush and even. 603-3.03 JOINING PIPE. Corrugated pipe shall be firmly joined by coupling bands. Unless specified otherwise, the Contractor shall have the option of furnishing any one of the following types of coupling bands: 1. Corrugated bands furnished and installed such that band corrugations match those of the pipe. Such bands shall be not less than manufacturers recommended width and installed such that the gap between adjoining sections of pipe does not exceed three (3) inches. 2. Deformed steel sheet bands (dimple bands) furnished and installed such that the projections fit within the pipe corrugations. Such bands shall be not less than manufacturers recommended width and installed such that the gap between adjoining sections of pipe does not exceed three (3) inches. 3. If helically corrugated pipe with at least two annular corrugations rolled into each end is furnished, a band specifically designed to couple this pipe may be used. This band width shall be as recommended by the manufacturer, shall have a continuous annular corrugation on each side that matches the second corrugation of the pipe installed and shall be drawn together by at least two 1/2-inch bolts through the use of a bar and strap suitably welded to the band. These bands shall be furnished with two threaded steel tightening rods with a suitable connecting fitting. The tightening rods shall circumscribe the pipe in the band grooves and be securely tightened to furnish greater joint integrity. 4. Any other band that provides equal structural integrity and has been approved in writing by the Engineer. 5. All bolted connections on coupling bands shall be furnished with cut-washers placed between the nut and the angle bracket, or nuts with integral washers. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 42 of 156 SECTION 603 26 603-4.01 METHOD OF MEASUREMENT. Corrugated pipe will be measured by the linear foot. Coupling bands will be measured by the number of units installed. Imported backfill material required for backfill shall not be measured for payment but shall be considered subsidiary to culvert installation and repairs. 603-5.01 BASIS OF PAYMENT. All equipment, labor and imported backfill required for culvert installation and repair shall be included in the unit price for corrugated pipe. The quantities shall be paid for at the contract price per unit of measurement, completed and accepted. Numerical suffixes shall be the pipe diameter in inches. Payment will be made under: ITEM NO PAY ITEM PAY UNIT 603(1- ) Inch Pipe Linear Foot 603(2- ) Inch Coupling Band Each END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 43 of 156 SECTION 610 27 SECTION 610 DITCH LINING 610-1.01 DESCRIPTION. This work shall consist of furnishing and placing ditch lining material and performing required excavation in accordance with these specifications at the locations and in reasonably close conformance with the plans or as directed by the Engineer. 610-201 MATERIALS. All stones shall be sound and durable and have a maximum size of 8 inches in greatest dimension. No more than 50% by weight of material shall pass a 3-inch sieve as determined by WAQTC FOP for AASHTO T 27\T 11. 610-3.01 CONSTRUCTION REQUIREMENTS. Sufficient excavation shall be performed as shown on the plans and as directed by the Engineer. Ditch lining materials shall be placed and spread so that the finished surface shall be reasonably uniform and in conformance with the lines and slope shown on the plans, or as directed by the Engineer. 610-4.01 METHOD OF MEASUREMENT. The ditch lining quantities shall be paid for at the contract unit price, completed and accepted. Provide weight tickets or verification of cubic yard measure with invoice for payment. Excavation and waste haul will be considered subsidiary to this item. 610-5.01 BASIS OF PAYMENT. Payment will be made under: Item No. Pay Item Pay Unit 610(1) Ditch Lining Cubic Yard 610(2) Ditch Lining Ton END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 44 of 156 SECTION 615 28 SECTION 615 SIGN INSTALLATION 615-1.01 DESCRIPTION. This work consists of all materials and labor required to install or replace existing signs and posts. 615-2.01 MATERIALS. 1. Sign Panels. Sign panel material shall be 5052H38 Aluminum or equal 0.08” thick, and shall meet the requirements of SSHC Section 730, Sign Materials, 730-2.01 Sheet Aluminum. 2. Retroreflective Sheeting. Shall use ASTM Type IV High Intensity Prismatic Sheeting or equal on sheet aluminum. 3. Sign Posts and Bases. Shall be 2” perforated tube, minimum thickness of 12 gauge, cold-rolled carbon steel, and meets the requirements of ASTM A 653 and ASTM A 924. Zinc coating of the posts and bases to meet the coating designation G90. Post and base perforations shall be continuous the length of the metal with 7/16 diameter holes on one-inch centers. Bases shall be 2-1/4” perforated steel matching the posts. 4. Sign and Post Hardware. Use 3/8” diameter conforming to aluminum alloy 6061-T6 with washers for signs for sign-to-post attachment and 3/8” diameter bolts, nuts and flat washers of galvanized steel, or as recommended by the post manufacturer. 5. Culvert Markers. Durable plastic material or other material approved by the Engineer. Plastic material must be resistant to ultraviolet light, ozone, hydrocarbon damage and remain flexible at a temperature of minus 40° F. Provide posts with reflectors that are capable of being self-erecting and remain serviceable after repeated impacts by vehicles and equipment. Reflector must meet the requirements of AASHTO M 290. Type A. Tubular plastic or fiberglass. Type B. Flexible plastic strips. 615-3.01 GENERAL REQUIREMENTS. 1. Sign Panels: Mount signs with rivets, following the DOT&PF Standard Drawings: S-00.10 for light signs, S-05.01 for sign height, sign offset, and orientation of the sign facing the direction of travel. 2. Sign Posts and Bases: See the DOT&PF Standard Drawing S-30.03 for detailed drawings. Use chart for 2” perforated steel tube (pst) for embedment depth without concrete. 3. Culvert Markers: Install culvert markers on the approach side of the culverts, field inlets, or end sections to cross culverts. Install following manufacturer’s recommendations, leaving a 42-inch length above ground. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 45 of 156 SECTION 615 29 615-4.01 METHOD OF MEASUREMENT. 1. Sign Installation shall be paid for by square foot, installed. 2. Sign Post installation shall be per post, installed. 3. Culvert Markers shall be paid for per post, installed. 4. Post digging, concrete if specified for base, and hardware required for installation is subsidiary to the items of work. 615-5.01 BASIS OF PAYMENT. The Contractor shall submit a copy of the invoice from the sign manufacturer with certifications verifying conformance to the specifications and quantity before payment is made. The quantities shall be paid for at the contract price per unit of measurement, completed and accepted. Item No. Pay Item Pay Unit 615(1) Sign Installation Square Foot 615(2) Sign Post Installation Each 615(3- ) Culvert Markers, type__ Each END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 46 of 156 SECTION 630 30 SECTION 630 GEOTEXTILE 630-1.01 DESCRIPTION. Prepare surfaces and furnish and place geotextiles for embankment separation and/or stabilization as shown on the plans or directed by the Engineer. 630-2.01 MATERIALS. Geotextiles and sewing thread: Separation. Meet AASHTO M 288 for Separation, except provide a minimum permittivity of 0.05 sec -1 Stabilization. Meet AASHTO M 288 for Stabilization, except provide a minimum permittivity of 0.08 sec-1 Other geotextile materials require pre-approval by the Engineer. 630-3.01 CONSTRUCTION. 1. Surface Preparation. Prepare surface by removing stumps, brush, boulders and sharp objects. Fill holes and large ruts with material shown on the Plans or as approved by the Engineer. 2. Geotextile Placement. Unroll geotextile directly onto the prepared surface. Stretch geotextile to remove any creases or wrinkles. Do not expose geotextiles to the elements for longer than 5 days after removal of protective covering. A. Separation. Lay geotextile for embankment separation parallel to roadway centerline. On horizontal curves, place in segment lengths not exceeding those listed in Table 360-1 Section 729, Geotextile, SSHC, with butt ends cut to match and sewn or overlapped. On tangents, straighten the geotextile and sew or overlap butt ends. B. Stabilization. Lay geotextile for embankment stabilization perpendicular to the roadway centerline. 3. Joining. Join geotextile for embankment separation by sewing or overlapping. Join geotextile for stabilization by sewing or a bonding or attachment process as recommended by the manufacturer and approved by the Engineer. A. Sew seams with a butterfly or J-seam. Use a double-thread chain stitch, or lock stitch. Bring adjacent section of geotextile together and fold so that the stitching penetrates four layers of geotextile for the full seam length. Make the stitching line 1-1/4 inches from the folded edge of the seam and at least 1/2 inch from the free edge of the geotextile. B. Overlapped sections must overlap a minimum of 3-feet. 4. Material Placing and Spreading. During placing and spreading, maintain a minimum depth of 12 inches of cover material at all times between the fabric and the wheels or tracks of the construction equipment. Spread the material in the direction of the fabric overlap. Maintain proper overlap and fabric continuity. If sewn or bonded seams are used, place the cover material and spread in only one direction for the entire length of the geotextile. On weak sub-grade spread the cover material simultaneously with dumping to minimize the potential of a localized sub-grade failure. Compact using a smooth drum roller. Do not allow construction equipment to make sudden stops, starts or turns on the cover material. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 47 of 156 SECTION 630 31 5. Geotextile Repair. A. Separation. Overlay torn area with geotextile with a minimum 3-foot overlap around the edges of the torn area. Ensure that the patch remains in place when material is placed over the affected area. B. Stabilization. Sew or bond according to Subsection 630-3.01.3. 630-4.01 METHOD OF MEASUREMENT. By multiplying, the plan neat line width by the measured length in final position parallel to installation centerline along the ground surface. No allowance will be made for overlap, whether at joints or patches. 630-5.01 BASIS OF PAYMENT. Payment will be made at the contract unit price per square yard. This price shall be full compensation for furnishing all materials, preparation, delivering and laying the fabric and for all labor, equipment, tools and incidentals necessary to complete this item. Payment will be made under: Item No. Pay Item Pay Unit 630(1) Geotextile for Separation Square Yard 630(2) Geotextile for Stabilization Square Yard END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 48 of 156 SECTION 803 32 SECTION 803 SNOW REMOVAL 803-1.01 DESCRIPTION. Remove snow and hardpack from roadway surfaces. 803-2.01 MATERIALS. None. 803-3.01 SNOW REMOVAL REQUIREMENTS. 1. GENERAL REQUIREMENTS A. Inform the Service Area of structures, vehicles or other items that interfere with proper snow removal operations. B. Remove snow the full width of roadway, shoulder to shoulder, each time the snow is plowed. C. Within the limits of the snow accumulation referenced below, when the Contractor is required to move snow berms beyond the shoulder to maintain roadway width, work shall be considered incidental to snow removal requirements. D. Leave a smooth driving surface with every snow removal. E. Respond to snow removal call-out within 12 hours for clearing collector roads or roads designated for first response in the Special Conditions. F. Remove berms from driveways, side roads, multi-use paths, trail crossings, and in front of fire hydrants during the snow removal work. G. Do not stockpile snow at the inlet or outlet of a marked culvert. H. The Contractor may come back within 36 hours to perform cul-de-sac plowing, winging for shoulder definition (if required), and for sight distance maintenance at intersections and driveways. I. Maintain sight distance by keeping berms below 30” high at all intersections, for at least 30 feet in any direction. 2. Snow Removal with Grader. Meet all the Snow Removal General Requirements. A. Gravel roads, Chip Seals, or RAP Surface. Remove snow to top of hardpack surface. Do not remove existing surfacing material. Remove all washboards and ruts each time the road is plowed. B. Asphalt Pavement Surface. Remove snow to asphalt unless stated otherwise in the RSA special conditions. Do not damage asphalt. 3. Snow Removal with Plow Truck. Meet all the Snow Removal General Requirements. Driveways and intersections require no extra clean up as long as the plowed snow is cast off the roadway and a snow berm is not created. 4. Hardpack Removal. Meet applicable Snow Removal General Requirements. Clear the road surface and fore slopes of all snow 1-foot beyond the shoulder. Remove hardpack snow and berms to the downhill side of the road on sidehills. The Contractor shall be responsible for all damages to road surfacing and crown caused by removal operations and for damage to any facilities located in or along the roadway. All hardpack removal shall commence within 48 hours from time the Contractor is called out by the Service Area. 5. Snow Hauling. Remove snow and hardpack snow from designated areas of the RSA by truck. Contractor is responsible for all permits and securing access to snow dumpsites located outside Commented [PV2]: Do we want to keep this time frame? AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 49 of 156 SECTION 803 33 of the RSA. Snow hauling shall commence within 48 hours from the time the Contractor is called out by the Service Area. The contractor shall notify the Service Area at least 16 hours prior to commencing hauling to allow for a truck counter. 6. Emergency Access Snow Removal. The Service Area Contractor shall provide emergency access snow removal as requested by the Service Area. Emergency access snow removal is limited to the roads depicted on the service area map and summarized on the service area mileage summary. 803-4.01 METHOD OF MEASUREMENT. Snow removal items will be measured by the mile and shall include as many passes as necessary to remove snow according to the removal requirements. The contract price for this section does not apply and the contractor may request to negotiate an adjusted price per Section 106, Work Orders, if: 1. Snow Removal: Twelve inches or more of snow has accumulated within a one-week time period. The 12” of snowfall accumulation is according to snowfall records kept by the National Weather Service for the Kodiak Airport. 2. Hardpack Removal: Three inches or more of hardpack has accumulated. If the Service Area and the Contractor disagree on the depth of hardpack, the Engineer will be called to make a determination before the hard pack removal commences by measuring the snow thickness at each shoulder, the wheel tracks on both lanes of traffic, and at the centerline. The Engineer will take these measurements at a minimum of six (6) locations. The average of these measurements shall determine the depth of hardpack. Snow Hauling will be measured by the 12 cubic yard truck load and shall include all costs associated with hauling such as equipment, labor, loading, travel, dumping, etc. Trucks shall be heap-loaded with a minimum of 12 cubic yards of snow and/or hardpack snow. Prior to snow hauling, any variance in the truck hauling capacity shall be negotiated with the Service Area. 803-5.01 BASIS OF PAYMENT. Snow Removal and Hardpack Removal will be paid for at the Contract unit price per mile, or portion thereof, completed and accepted. Snow Hauling will be paid for at the Contract unit price per load, completed and accepted. Payment will be made under: Pay Item No. Pay Item Pay Unit 803(1A) Snow Removal less than 80” of Accumulation Mile 803(1B) Snow Removal more than 80” of Accumulation Mile 803(2A) Snow Removal w/ Grader less than 80” of Accumulation Mile 803(2B) Snow Removal w/ Grader more than 80” of Accumulation Mile 803(3A) Snow Removal w/ Plow Truck less than 80” of Accumulation Mile 803(3B) Snow Removal w/ Plow Truck more than 80” of Accumulation Mile 803(4) Hardpack Removal Mile 803(5) Snow Hauling Load 803(6_) Emergency Access Snow Removal – Hour END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 50 of 156 SECTION 804 34 SECTION 804 SANDING OF ROADWAYS 804-1.01 DESCRIPTION. This work shall consist of sanding roadways and road intersections. 804-2.01 MATERIALS. Provide crushed stone or crushed gravel with a minimum fracture on one face for 90% of the material retained on the #8 sieve and meeting the gradation requirements listed below: Sieve Designation % Passing By Weight ½ inch 100 3/8 inch 90-100 No. 4 10-30 No. 8 0-8 No. 200 0-1 This material is commonly known as “E-Chips” as detailed in SSHC Section 703-2.05. 804-3.01 SANDING REQUIREMENTS. Response time is 4 hours from the time of the Service Area call- out, unless otherwise directed. 1. Use a mechanical spreader that distributes a uniform layer. Spread material from shoulder to shoulder. Make as many passes as needed for complete coverage. 2. Provide sand for service areas with sanding boxes. 804-4.01 METHOD OF MEASUREMENT. Sanding of roadways will be measured by the ton. Sanding material, hauling, spreading, and labor shall be considered incidental to this pay item. Providing sand for service area sanding boxes will be measured by the ton and loaded into the boxes. 804-4.02 MINIMUM CALL-OUT AMOUNTS. Sanding for roadways shall have a minimum call-out amount of 2 tons. The Contractor and Service Area shall negotiate a price for work less than the minimum call-out amount following procedures described in Section 106 Work Orders. 804-5.01 BASIS OF PAYMENT. The accepted quantities of sanding materials spread on the roadway will be paid for at the contract unit price per ton, completed and accepted. Payment will be made under: Pay Item No. Pay Item Pay Unit 804(1) Sanding for Roadways Ton 804(2) Sand for Sanding Box Ton END OF SECTION Commented [PV3]: Do we want to keep this same time frame? AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 51 of 156 SECTION 805 35 SECTION 805 STREET SWEEPING 805-1.01 DESCRIPTION. Sweep and dispose of loose aggregate and debris from all asphalt roads. 805-2.01 EQUIPMENT REQUIREMENTS. Use a self-propelled broom or broom/vacuum with debris storage, with water spray capabilities for dust control. Equipment must be road compliant for the State of Alaska with operating industry standard safety features. 805-3.01 MAINTENANCE REQUIREMENTS. Sweep the roads and gutters until free of aggregate and debris. If catch basins and grates are located in the gutter, the Contractor shall use care to not damage the grating or deposit debris inside of the catch basin. All sweepings shall be disposed of legally and outside the RSA boundaries. 805-4.01 METHOD OF MEASUREMENT. The accepted quantities for sweeping and debris removal will be paid for at the contract unit price, per mile, completed and accepted. 805-5.01 BASIS OF PAYMENT. Water for dust control, and debris removal and disposal shall be included in the unit price. Item No. Pay Item Pay Unit 805(1) Sweeping Mile END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 52 of 156 SECTION 811 36 SECTION 811 AGGREGATE SURFACE MAINTENANCE 811-1.01 DESCRIPTION. This work shall consist of blading, compacting, and watering the surface of an existing road to remove potholes and wash boarding, and re-establish crown and super elevation. 811-2.01 EQUIPMENT REQUIREMENTS. The following equipment is required for work items: 1. Provide a properly maintained motor grader of adequate size and quality to provide slope control, the ability to mix and smooth the surface material thoroughly and cut the surface deep enough to remove all ruts, potholes, and washboards. 2. For the items that require compaction, provide equipment weighing a minimum of 12,000 pounds and capable of providing a smooth, uniform compacted road surface. 3. For the items that require watering, provide a water truck with a spray bar capable of providing uniform surface coverage. Water shall be applied at a rate that soaks into the surface immediately. The application rate is too fast if the surface is flooded and excess water flows into ditches. 811-3.01 MAINTENANCE REQUIREMENTS. Response time is 48 hours from the Service Area call-out unless otherwise directed. The completion time is 96 hours after receiving call-out notice. The standard gravel roadway section for straight road segments consists of a 4% crown. On curves, super elevation sections shall be no greater than 6%, with a 100-foot transition from normal crown to full super and 100 feet from full super back to normal crown. 1. Blade and Compact Road Surface. This specification is for use immediately after a rainstorm that saturates the roadbed thoroughly or during light rain. A. Cutting. The entire road surface, edge to edge, shall be cut to sufficient depth to remove all potholes and washboards. A minimum of four cutting passes are required, two in each lane. Cut material shall be windrowed to the center of the roadway. B. Lay back. Windrowed material shall be spread uniformly across both lanes to provide a normal 4% centerline crown. C. Shaping. The final road shape shall have a well-defined centerline crown located in the middle of the road. The roadway edges shall be parallel to the centerline. Lanes of travel shall be of equal width. No material shall be left on the road edge or in berms. Surface material bladed beyond the road shoulder shall be reclaimed or replaced at the Contractor’s expense. D. Compaction. Compact road while the road surface material has sufficient moisture. Compaction shall continue until a uniform, smooth, well-compacted road surface is achieved. 2. Blade and Compact Road with Water. This item is for use during times when the road’s surface produces dust from passing vehicles. This specification is intended for use when the road material lacks enough moisture for proper compaction. Commented [PV4]: Do we want to keep same time frame? AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 53 of 156 SECTION 811 37 This bid item specification is the same as Blade and Compact Road Surface with the following revisions: Prior to blading the roadbed, the entire road surface shall be watered to moisten the surface material. Water will be applied as needed to ensure surface compaction. 3. Blade Road. Meet the requirements of Blade and Compact Road Surface, with the exception of the compaction requirement. 811-4.01 METHOD OF MEASUREMENT. Blade and Compact Road will be measured by the mile and shall include as many passes as are necessary to provide a smooth, properly shaped, uniformly compacted road surface. Water supplied for Blade and Compact Road with Water shall include the cost of providing water 811-5.01 BASIS OF PAYMENT. The accepted quantities of Aggregate Surface Maintenance will be paid for at the contract unit price per mile, or fraction thereof, completed and accepted. Payment will be made under: Pay Item No. Pay Item Pay Unit 811(1) BLADE AND COMPACT ROAD Mile 811(2) BLADE AND COMPACT ROAD WITH WATER Mile 811(3) BLADE ROAD Mile END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 54 of 156 SECTION 835 38 SECTION 835 DRAINAGE SYSTEM MAINTENANCE 835-1.01 DESCRIPTION. This work shall consist of ditch drain line restoration, culvert cleaning, culvert repair, cleaning, and repair of catch basins, thawing frozen culverts and catch basins. 835-2.01 MATERIALS. 1. Clean Ditches. None. 2. Thawing. None. 3. Flushing with water. Water. 4. Pumping. None. 835-3.01 MAINTENANCE REQUIREMENTS. 1. Clean Ditches. Ditches designated shall be cleaned of all organics, sloughing, and other material that prevents flow. The ditch bottom shall be graded smooth and shall meet the invert elevations of culverts. The Contractor shall dispose of all waste material and debris generated during ditch cleaning outside of the service area and in accordance with Borough code. 2. Thaw Drainage Structures. Requires specialized equipment and an operator with experience for this work. The equipment shall be a fully self-contained steam truck with a 30 H.P. boiler. Response time is 4 hours after receiving notice from the Service Area. 3. Water for Flushing. Requires specialized equipment and an operator with experience for this work. The equipment shall be a fully self-contained 3500-gallon (minimum) vacuum pump truck, and appropriate hoses for the work. 4. Pumping. Requires a min. 4” trash pump with an experienced operator. Provide 100’ of discharge hoses. Response time is 4 hours after receiving notice from the Service Area. 835-4.01 METHOD OF MEASUREMENT: 1. Cleaning Ditches. Includes all equipment and labor to clean, re-grade and waste removal, and is paid for by the mile for the ditch on one side of the road. 2. Thaw Drainage Structures. Hourly, includes all labor, equipment and materials required. Hourly rate is for onsite work only, 2 hours minimum for each call-out. 3. Flush Drainage Structures. Hourly, includes all labor, equipment, water and materials required. Hourly rate is for onsite work only, 2 hours minimum for each call-out. 4. Pumping. Hourly, includes all labor, equipment, and materials required. Hourly rate is for onsite work only, 2 hours minimum for each call-out. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 55 of 156 SECTION 835 39 835-5.01 BASIS OF PAYMENT. The accepted quantities for items of Drainage System Maintenance will be paid for at the contract unit price as indicated or portion thereof, completed and accepted. Payment will be made under: Pay Item No. Pay Item Pay Unit 835(1) Clean Ditches Mile 835(2) Thaw Drainage Structures Hour 835(3) Flush Drainage Structures Hour 835(4) Pumping Hour END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 56 of 156 SECTION 845 40 SECTION 845 ROADWAY VEGETATION MAINTENANCE 845-1.01 DESCRIPTION. This work shall consist of cutting trees and brush from designated areas within the road right-of-way. 845-2.01 MAINTENANCE REQUIREMENTS. The Service Area will designate the limits of work and flag any trees, shrubs, and plants to REMAIN. The Contractor shall be responsible for damage to existing mailboxes, utility appurtenances within the road right-of-way, trees, shrubs, and plants flagged to remain, and for damage to private property. The Contractor shall provide a safe operation and manage his work area. Protect the public from dangerous conditions. 1. Machine Clearing. All machine clearing shall be accomplished with machine cutting and chopping equipment such as a hydro axe, boom mounted hydro axe or brush hog. Remaining stumps shall be less than 6" above the ground. No burning of vegetation shall be allowed. All debris that falls within the roadway shoulders or on private property during the clearing operation shall be removed to other areas within the right-of-way as directed by the Service Area. 2. Hand Clearing. No equipment on wheels or tracks shall be used for this work unless approved by the Service Area. Stumps shall be cut flush with the ground. Selected trees, as designated by the Service Area, shall be cut into 4-foot lengths, and stacked neatly beyond the ditch and fully outside the road embankment. Selective tree removal may include leaning and dangerous trees or snags. 3. Debris removal and disposal. If requested, the cut trees and brush shall be removed by the Contractor and disposed of at locations outside the road right-of-way. Contractor shall make all necessary arrangements for obtaining suitable disposal locations. 845-3.01 METHOD OF MEASUREMENT. 1. Machine clearing will be paid for by the hour. Unit costs shall include all equipment, labor, fuel, travel, safety precautions, signage, clean up, etc. to complete the work. 2. Hand clearing will be paid for by the man-hour on site and working. All costs of the work including materials, equipment and transportation shall be included in the unit price for this item. 845-4.01 MINIMUM CALL-OUT AMOUNTS. The work items in this section shall have minimum call-out amounts as follows: • Machine Clearing: 4 hours • Hand Clearing: 2 hours The Contractor and Service Area shall negotiate a price for work less than the minimum call-out amount following procedures described in Section 106 Work Orders. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 57 of 156 SECTION 845 41 845-5.01 BASIS OF PAYMENT. The accepted quantities of Roadway Vegetation Maintenance will be paid for at the contract unit price as indicated or portion thereof, completed and accepted. Pay Item No. Pay Item Pay Unit 845(1) Machine Clearing Hour 845(2) Hand Clearing Man-hour 845(3) Debris removal and disposal Hour END OF SECTION AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 58 of 156 Contract Date Signed Increase % FY2015-10E 07/01/14 23.50% FY2017-17C 12/15/16 21.74% FY2015-09D 07/01/14 23.50% FY2013-34E 07/08/13 24.99% FY2016-06E 06/15/15 21.87% US Inflation Rates 2000-2021 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Average Sum 2010 2.6 2.1 2.3 2.2 2 1.1 1.2 1.1 1.1 1.2 1.1 1.5 1.63 31.86 2011 1.6 2.1 2.7 3.2 3.6 3.6 3.6 3.8 3.9 3.5 3.4 3 3.17 30.24 2012 2.9 2.9 2.7 2.3 1.7 1.7 1.4 1.7 2 2.2 1.8 1.7 2.08 27.07 2013 1.6 2 1.5 1.1 1.4 1.8 2 1.5 1.2 1 1.2 1.5 1.48 24.99 2014 1.6 1.1 1.5 2 2.1 2.1 2 1.7 1.7 1.7 1.3 0.8 1.63 23.50 2015 -0.1 0 -0.1 -0.2 0 0.1 0.2 0.2 0 0.2 0.5 0.7 0.13 21.87 2016 1.4 1 0.9 1.1 1 1 0.8 1.1 1.5 1.6 1.7 2.1 1.27 21.74 2017 2.5 2.7 2.4 2.2 1.9 1.6 1.7 1.9 2.2 2 2.2 2.1 2.12 20.48 2018 2.1 2.2 2.4 2.5 2.8 2.9 2.9 2.7 2.3 2.5 2.2 1.9 2.45 18.36 2019 1.6 1.5 1.9 2 1.8 1.6 1.8 1.7 1.7 1.8 2.1 2.3 1.82 15.91 2020 2.5 2.3 1.5 0.3 0.1 0.6 1 1.3 1.4 1.2 1.2 1.4 1.23 14.09 2021 1.4 1.7 2.6 4.2 5 5.4 5.4 5.3 5.4 6.2 6.8 7 4.70 12.86 2022 7.5 7.9 8.5 8.3 8.6 8.16 8.16 Womens Bay Service Area Bayview KIB Facilities Monashka Bay Service Area No. 1 AGENDA ITEM #14.A.1.Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 59 of 156 Amendment to SA1 Road Maintenance Contract - Page 1 of 10 for the Kodiak Island Borough AMENDMENT TO SERVICE AREA NO. 1 OF THE KODIAK ISLAND BOROUGH ROAD MAINTENANCE CONTRACT Contract No. FY2013-34 E This Agreement made and entered into this ___ day of _____________, 2022, by and between the Kodiak Island Borough, hereinafter "Borough", a general law municipality and a Borough of the second class, whose address is: 710 Mill Bay Road, Kodiak, Alaska 99615, and AIM Maintenance, whose physical address is: 377 Neva Way, Kodiak, Alaska 99615 and licensed and qualified to do business within the State of Alaska, hereinafter called "Contractor." RECITALS A. The Borough desires the performance, provision, and accomplishment of the work, services and materials described and set forth in this agreement. B. Contractor represents that it is ready, able, and qualified to perform, and will perform, in all respects, all the work, services, and materials, and to otherwise perform all of the terms, covenants, conditions and provisions of the Agreement in the manner, at the times, and for the consideration hereafter provided. Now, therefore, for and in consideration of the terms, covenants, conditions, and provisions contained herein, and/or attached and incorporated herein and made a part hereof, the parties hereto agree as follows. This contract consists of: A. Part I, consisting of five (5) sections of General Provisions of the Amendment to original contract. B. Acknowledgements C. Exhibits: A (Contract FY2013-34) PART I GENERAL PROVISIONS Section 1: Original Contract. The Borough and the Contractor hereby agree that all the provisions outlined in the original contract FY2013-34 and supporting documents will remain in place. The amendments provided in this agreement will take precedence where the original contract overlaps. Section 2: Time for Commencement and for Completion of Work. (a) Commencement. This amendment to the original contract shall commence on the date it is signed (____________(date)). (b) Completion. This amendment shall be considered completed when a new contract for the Service Area 1 Road Maintenance Contract has been signed. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 60 of 156 Amendment to SA1 Road Maintenance Contract - Page 2 of 10 for the Kodiak Island Borough (c) Term. Term is clarified here as being month-to-month until a new contract has been executed. Section 3: Retro Payments (a) Term for Retroactive Payments. The Borough agrees to pay a 15% increase for all labor and equipment usage (no materials) from July 1, 2021, to June 30, 2022. a. Contractor is responsible for providing an invoice for the 15% increase (difference between past invoices) amount for the full-time frame listed above with backup (previous invoicing) to prove the number is correct and they only calculated labor and equipment. b. Borough is responsible for verifying that the 15% increase amount for the above- mentioned time frame is correct. (b) Place Holder. Place holder space if needed. Section 4: Future Invoices (a) Compensation and Payment. The Borough shall pay the Contractor the total price of any new invoice along with a 15% increase on all labor and equipment use (no materials). 1. Contractor will be responsible for providing proper backup documentation and a section or line on the invoice with the calculation for additional 15% to be listed and therefor added to the invoice total. 2. Borough will be responsible for verifying that the 15% to be added is correctly calculated. (b) New Invoice. A new invoice is defined here as being any invoice dated after July 1, 2022. (c) Place Holder. Place holder if space needed. Section 5: Additional Terms and Conditions. This Agreement is subject to the original contract, each of the additional terms, covenants, conditions, and provisions attached hereto as Exhibit A, which are hereby expressly referred to and incorporated herein as though set forth in full. AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 61 of 156 Amendment to SA1 Road Maintenance Contract - Page 3 of 10 for the Kodiak Island Borough Wherefore the parties have entered into this Agreement the date and year first above written at the City of Kodiak, Alaska. KODIAK ISLAND BOROUGH: Date:____________________ By:_____________________________ Borough Acting Official, David Conrad ATTEST: By:_____________________________ Borough Clerk, Nova M. Javier CONTRACTOR: Date:_____________________ By:_____________________________ Athenas or Jeremy Williamson, AIM Maintenance AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 62 of 156 Amendment to SA1 Road Maintenance Contract - Page 4 of 10 for the Kodiak Island Borough EXHIBIT A AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 63 of 156 Amendment to SA1 Road Maintenance Contract - Page 5 of 10 for the Kodiak Island Borough AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 64 of 156 Amendment to SA1 Road Maintenance Contract - Page 6 of 10 for the Kodiak Island Borough AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 65 of 156 Amendment to SA1 Road Maintenance Contract - Page 7 of 10 for the Kodiak Island Borough AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 66 of 156 Amendment to SA1 Road Maintenance Contract - Page 8 of 10 for the Kodiak Island Borough AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 67 of 156 Amendment to SA1 Road Maintenance Contract - Page 9 of 10 for the Kodiak Island Borough AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 68 of 156 Amendment to SA1 Road Maintenance Contract - Page 10 of 10 for the Kodiak Island Borough AGENDA ITEM #14.A.1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Servic...Page 69 of 156 KODIAK ISLAND BOROUGH STAFF REPORT JULY 21, 2022 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Post- secondary Education Institutions In Support Of Local Student Tuition. ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support RECOMMENDATION: Move to approve Resolution No. FY2023-08. DISCUSSION: The Assembly approved $100,000 in the FY23 budget to assist with tuition and fees associated with attending one of the local post-secondary educational institutions for Kodiak students. Staff reached out to representatives from Kodiak College and the Alaska Seafood and Marine Science Center asking that they submit an application requesting funds appropriate to supporting local student attendance in their programs. Those requests are attached. This resolution will document the Assembly's decision for allocating the available funding to the applicants. ALTERNATIVES: Approve, postpone or fail the resolution. FISCAL IMPACT: $100,000 OTHER INFORMATION: AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 70 of 156 Kodiak Island Borough Nonprofit Funding Application Kodiak Island Borough Nonprofit Funding Application The Kodiak Island Borough Assembly has made funding available for nonprofit organizations that serve Kodiak Island Borough residents during the period of July 1, 2022 through June 30, 2023. To be considered for funding, this application must be completed and submitted to the Kodiak Island Borough Manager’s Office, 710 Mill Bay Road, Room 124, Kodiak, Alaska 99615 or via email to mchristiansen@kodiakak.us by June 17, 2022. Organizations that provide essential community services and offer significant services to vulnerable populations in the community may request grant funding in an amount up to $25,000. Organizations smaller in size or scope, or those that provide important but less-essential community services for vulnerable populations, may request funding in an amount up to $5,000. Borough staff will review submitted applications and assemble a proposed list of organizations between the essential and less-essential groups for the Assembly’s consideration. The Assembly will then provide the final approval of the two categories and funding amounts. The Borough Assembly reserves the right deny funding to an organization, as a simple majority of the Assembly sees fit. Please note that the Kodiak Island Borough will not fund religious worship, instruction, or proselytization. Applications will be evaluated based on the nature of the services provided within the community, and how well the proposed project or service compliments the powers of the Kodiak Island Borough. Organization Name: Kodiak Seafood and Marine Science Center, University of Alaska Fairbanks Mailing Address: 118 Trident Way, Kodiak, AK 99615 Contact Name: Julie Matweyou, Associate Professor / Marine Advisory Program Kodiak Agent Phone: 907.486.1514 Email Address: julie.matweyou@alaska.edu 1.SERVICES 1.1 Describe the organization and the service(s) it provides to the Kodiak Island community. Response: The Kodiak Seafood and Marine Science Center (KSMSC) is a University of Alaska Fairbanks facility located on Near Island. Formerly known as the Fisheries Industrial Technology Center (FITC, or FishTech), KSMSC was established in 1981 to serve the Alaskan seafood industry. The mission of the KSMSC is to increase the value and guide the wise use of Alaska's seafood industry, inclusive of commercial fishing and other marine resources, through research, technical assistance, workforce training, education and service. DocuSign Envelope ID: 2F777532-B58D-42A0-AB4B-948307B8BA82 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 71 of 156 Kodiak Island Borough Nonprofit Funding Application KSMSC is Alaska’s only workforce development and applied research center focused on the seafood industry, as designated by the Alaska State Legislature, and serves local and statewide stakeholders. KSMSC is part of the UAF Alaska Sea Grant (ASG) program. More information on ASG and KSMSC can be found online. https://alaskaseagrant.org/about/ https://alaskaseagrant.org/about/kodiak-seafood-and-marine-science-center/ 1.2 The powers of the Kodiak Island Borough are: • Education • Health • Planning & Zoning • Parks & Recreation • Emergency Services Planning • Economic Development • Fire Protection & EMS • Animal Control • Road Services • Street Lighting Describe how the project or service for which funding is requested will be consistent with the powers of the Borough. Response: The work conducted at KSMSC addresses three powers of the Kodiak Island Borough listed above: education, health and economic development. The applied research, technical service, education and outreach support the safe and sustainable use of marine resources and serve as an economic driver in the Kodiak community. Kodiak consistently ranks as one of the top four largest seafood ports in the nation, is the largest fishing port in Alaska, and has a large resident seafood processing and fishing workforce, with plants operating 11 months a year. Conservatively, it is estimated that the seafood industry represents 30 percent to 40 percent of the local economy, measured in terms of income and employment, respectively (McDowell Group 2016). This financial request is for scholarship and travel funds for Kodiak residents seeking workforce training. With these funds, more Kodiak residents can benefit from the programs offered at the Kodiak Seafood and Marine Science Center. Three categories of workforce training opportunities are described. All trainings are directly relevant, and sometimes mandatory for the Kodiak seafood workforce. Marine safety Training for Commercial fishermen AMSEA 10-Hour Onboard Drill Conductor Training Alaska Marine Safety Education Association’s 10-hour Drill Conductor course is U.S. Coast Guard-accepted marine safety training course, recommended for captains and crew serving on any commercial vessel, and mandatory for many vessels. The course provides practical information on the survival equipment found on most commercial vessels and on conducting emergency onboard drills. Upon completion a Drill Conductor Card is issued and serves as proof of compliance with USCG training requirements. Upcoming training: Year-round, dates TBD (responsive to demand) DocuSign Envelope ID: 2F777532-B58D-42A0-AB4B-948307B8BA82 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 72 of 156 Kodiak Island Borough Nonprofit Funding Application AMSEA Marine Safety Instructor Training (MSIT) The AMSEA MSIT is a U.S. Coast Guard-accepted, 6-day, intensive train-the-trainer course. The program trains individuals to effectively teach cold-water survival procedures, the use of marine safety equipment, and onboard safety drills. The course is designed for those wanting to teach cold-water safety and survival in a variety of settings – for commercial fishermen, private businesses or government agencies, for recreational boaters, or in schools. Upcoming training: Sitka, Alaska September 19-24, 2022; Seward Alaska April 2023 Seafood Workforce Training Alaska Seafood Processing Leadership Institute (ASPLI) ASPLI is an intensive professional development program designed for mid-level managers, production foremen, plant supervisors, quality assurance leaders, and small processors who want to advance their careers in seafood processing. The program consists of hands-on technical training, an in-house project on plant operations, and leadership training. Upcoming training Session 1 Kodiak: Fall, 2022; Session 2 Anchorage: Spring, 2023 Basic Seafood Hazard Analysis Critical Control Point (HACCP) Workshops The method of assuring seafood safety requires monitoring of all seafood processing operations using a program called hazard analysis and critical control point (HACCP). HACCP is mandatory for all processors in Alaska, even those who sell their product only in-state. HAACP Segment 2. Available to those who take the Seafood HACCP Online Training Course. Participants taking the online course come to the final day of HACCP in person. Upon completion participants receive a Certificate of Course Completion from the Association of Food and Drug Officials to demonstrate they meet the training requirement of the FDA Seafood HACCP regulation. Upcoming training: Year-round, dates TBD (responsive to demand) Smoked Seafood School The workshop is for anyone interested in smoking and processing fish, including home fish-smoking enthusiasts, small smokehouse operators, fishermen interested in direct marketing their fish, and commercial operators. Active participation and hands-on activity in the KSMSC pilot plant. Participants receive a certificate upon completion. Upcoming training: October 13-14, 2022; Additional class TBD Mariculture Workforce Training Alaska Seaweed Handling and Processing Workshop This three-day hands-on workshop will cover the fundamentals of starting a commercial seaweed processing business. The course is designed for individuals interested in or already working in the seafood processing, mariculture and food production industries. Topics covered include: regulations and permitting for processing food products. processing economics and business management. processing equipment. stabilization techniques, packaging, food safety and value-added product development. Upcoming training: Spring 2023, dates TBD DocuSign Envelope ID: 2F777532-B58D-42A0-AB4B-948307B8BA82 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 73 of 156 Kodiak Island Borough Nonprofit Funding Application 2. FINANCIAL INFORMATION 2.1 Amount requested. $50,349 2.2 Provide a budget for expending the funds requested. Response: Marine safety Training for Commercial fishermen AMSEA 10-Hour Onboard Drill Conductor Training $4,375 Course fees (35 participants x $125 registration) $10,494 Travel funds (15 participants from Kodiak rural villages to travel to Kodiak for training) AMSEA Marine Safety Instructor Training (MSIT) $ 995 Course fee (1 participant x $995 registration) $4,275 Travel funds (1 participant from Kodiak to travel to Sitka or Seward for training) Seafood Workforce Training Alaska Seafood Processing Leadership Institute (ASPLI) $6,600 Course fees (3 participants x $2200 registration) $6,912 Travel funds (3 participants from Kodiak to travel to Anchorage for Session 2) Basic Seafood Hazard Analysis Critical Control Point (HACCP) Workshops $1,200 Course fees (6 participants x $200 registration) Smoked Seafood School $4,950 Course fees (18 participants x $295 registration) Mariculture Workforce Training Alaska Seaweed Handling and Processing Workshop $6,000 Course fees (10 participants x $600 registration) $4,548 Travel funds (5 participants from Kodiak rural villages to travel to Kodiak for training) A detailed budget is attached. Travel funds are estimated based on projected interest from rural participants. If allowed under this request, the travel pool will be shared across projects internally as needed, and if these travel funds are not used, funds will be redirected for direct registration costs. Any unused funds will be returned to the Kodiak Island Borough as stipulated under this award. Support by the KIB for Kodiak resident participation will be advertised during registration and acknowledged during class delivery. 3. OTHER Did the organization receive funding from the Kodiak Island Borough during the period of July 1, 2021 – June 30, 2022? Yes___ No__X__ If yes, then the attached grant report must be completed and submitted with this application. DocuSign Envelope ID: 2F777532-B58D-42A0-AB4B-948307B8BA82 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 74 of 156 Kodiak Island Borough Nonprofit Funding Application CERTIFICATION Provide the printed name, title and signature of a person authorized to sign on behalf of the organization. By signing below, I certify that the information provided in this application is true, complete, and accurate to the best of my knowledge. ________________________________ ____________________________ ________________ Printed name, title Signature Date DocuSign Envelope ID: 2F777532-B58D-42A0-AB4B-948307B8BA82 Tapiana Wray, Acting Executive Director June 17, 2022 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 75 of 156 Office of Grants Contracts Administration PROJECT TITLE: PI: START DATE: END DATE: TOTAL BUDGET: DEPT #: BANNER S/G #: SALARIES AND WAGES Senior Personnel Total Hours Employee 0.00 Julie Matweyou $0.00 15.4%1.025 0.0 $0 Senior Personnel Julie Matweyou 28.1%$0 38.5% Participant Support Participant Support 3012 - Participant Participant Support 3012 - Participant Participant Support Participant Support Participant Support Participant Support 3012 - Participant DC: 15 participants from rural village to Kodiak DC: 35 participants registration x $125 each MSIT: 1 participant from Kodiak to Seward MSIT: 1 participant registration x $995 ASPLI: 3 participants from Kodiak to Anchorage FRINGE BENEFITS ASPLI: 3 participants registration x $2,200 each SmokeSeafood: 18 participants x $275 each HACCP2: 6 participants x $200 each Seaweed: 10 particpants registration x $600 each Seaweed: 5 participants from rural village to Hourly Wage Leave Rate Yearly Increase PARTICIPANT SUPPORT COSTS $0 $0 C.Total Costs Exempt from F&A TOTAL SALARIES AND BENEFITS Hours $0 FY22 F9 - Faculty TOTAL SALARIES AND WAGES $6,000 A.MTDC (total costs subject to F&A) B.Facilities and Administration (F&A) $4,275 $0 $4,375 7/1/21 Year 1 F9 - Faculty Other Sponsored $0 TOTAL FRINGE BENEFITS $6,912 $4,950 $4,548 TOTAL PARTICIPANT SUPPORT COSTS $995 $50,349 $1,200 $6,600 $50,349 $10,494 $50,349 $50,349D.Total Direct Costs (A+C) E. Total Sponsor Request (B+D) KSMSC Workforce Training Request to KIB Julie Matweyou 7/1/22 6/30/23 $50,349 OPDasg 22-553 S00030221 DocuSign Envelope ID: 2F777532-B58D-42A0-AB4B-948307B8BA82 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 76 of 156 University of Alaska Fairbanks Budget Justification Estimated costs associated with the proposed project are detailed below. Costs are budgeted in accordance with Federal Regulations and UA Board of Regents policies. Unless otherwise stated, all rates are current and include annual increases where appropriate for subsequent project years. Salaries: The project will not be charged for time PI Matweyou spends to administer it. Participant Support: Participant Registration Costs: $24,120 is requested to cover participant registration in the following programs: •AMSEA 10-Hour Onboard Drill Conductor Training (DC): 35 participants x $125 •AMSEA Marine Safety Instructor Training (MSIT): 1 participant x $995 •Alaska Seafood Processing Leadership Institute (ASPLI): 3 participants x $2,200 •Basic Seafood Hazard Analysis Critical Control Point (HACCP) Workshops: 6 participants x $200 •Smoked Seafood School: 18 participants x $275 •Alaska Seaweed Handling and Processing Workshop: 10 participants x $600 Participant Travel Support: $26,229 is requested to support participant travel. While exact attendees are unknown at this time, we have used placeholders to estimate travel costs for each program. We would like to support 15 participants to travel from rural villages to Kodiak for 2 days to attend the AMSEA Drill Conductor Training, 1 participant from Kodiak to Seward for one week to attend the AMSEA MSIT (air to Anchorage, then travel by rental car to Seward), 3 participants from Kodiak to Anchorage for 6 days at the ASPLI, and 5 participants from rural villages to Kodiak for 3 days to attend the Alaska Seaweed Handling and Processing Workshop. Ground transportation is budgeted at $50/traveler/trip for all travel locations with the exception of travel to Seward as a rental car will be used for that trip. Travel support is not requested for Kodiak residents attending training in Kodiak. Airfare cost data is based on Internet research. All per Diem (lodging, meals and incidentals) is budgeted in accordance with GSA/JTR regulations and UA Board of Regents regulations for Alaska in-state travel. DocuSign Envelope ID: 2F777532-B58D-42A0-AB4B-948307B8BA82 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 77 of 156 Indirect Costs: Facilities and Administrative (F&A) Costs are negotiated with the Office of Naval Research. The rate for other sponsored activities at UAF is calculated at 38.5% (FY20-FY22 predetermined agreement) of the Modified Total Direct Costs (MTDC). MTDC includes Total Direct Costs minus tuition, stipends, scholarships, participant support costs, rental/lease costs, subaward amounts over $25,000, and equipment. A copy of the agreement is available at: http://www.alaska.edu/cost- analysis/negotiation-agreements/. Trips/ Days 1.Domestic Travel Description Year 1 Purpose Travelers Total Airfare RT Old Harbor - Kodiak 1 3 250 Lodging RT Ouzinkie - Kodiak 1 3 144 Meals & Incidental RT Larsen Bay - Kodiak 1 3 270 Ground Transportation RT Ahkiok - Kodiak 1 3 340 Airfare RT Port Lioins - Kodiak 1 3 144 Lodging Kodiak, AK 2 15 123 Meals & Incidental Kodiak, AK 2 15 87 Ground Transportation Kodiak, AK 1 15 50 Airfare RT Kodiak - Anchorage 1 1 460 Ground Transportation RT Anchorage - Seward 7 1 100 Lodging Seward, AK 7 1 299 Meals & Incidental Seward, AK 7 1 146 Airfare RT Kodiak - Anchorage 1 3 460 Lodging Anchorage, AK 6 3 229 Meals & Incidental Anchorage, AK 6 3 70 Ground Transportation Anchorage, AK 1 3 50 Airfare RT Old Harbor - Kodiak 1 1 250 Lodging RT Ouzinkie - Kodiak 1 1 144 Meals & Incidental RT Larsen Bay - Kodiak 1 1 270 Ground Transportation RT Ahkiok - Kodiak 1 1 340 Airfare RT Port Lioins - Kodiak 1 1 144 Lodging Kodiak, AK 3 5 123 Meals & Incidental Kodiak, AK 3 5 87 Ground Transportation Kodiak, AK 1 5 50 2.Foreign Travel PARTICIPANT TRAVEL $750 $3,690 $432 $2,610 $1,020 $432 $750 $810 Item Cost $150 $4,122ASPLI $1,380 $1,260 $1,022 $700AMSEA MSIT $460 $2,093 $250 $1,845 $144 $1,305 $340 $144 $250 $270Alaska Seaweed Handling and Processing Workshop Total Domestic Travel $26,229 AMSEA Drill Conductor Training TOTAL TRAVEL $26,229 Total Foreign Travel $0 DocuSign Envelope ID: 2F777532-B58D-42A0-AB4B-948307B8BA82 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 78 of 156 / T^ Kodiak Island Borough Nonprofit Funding Application The Kodiak Island Borough Assembly has made funding available for nonprofit organizations that serve Kodiak Island Borough residents during the period of July 1, 2022 through June 30, 2023. To be considered for funding, this application must be completed and submitted to the Kodiak Island Borough Manager's Office, 710 Mill Bay Road, Room 124, Kodiak, Alaska 99615 or via email to mchristiansen(S)kodiakak.us by June 17, 2022. Organizations that provide essential community services and offer significant services to vulnerable populations in the community may request grant funding in an amount up to $25,000. Organizations smaller in size or scope, or those that provide important but less-essential community services for vulnerable populations, may request funding in an amount up to $5,000. Borough staff will review submitted applications and assemble a proposed list of organizations between the essential and less-essential groups for the Assembly's consideration. The Assembly will then provide the final approval of the two categories and funding amounts. The Borough Assembly reserves the right deny funding to an organization, as a simple majority of the Assembly sees fit. Please note that the Kodiak Island Borough will not fund religious worship, instruction, or proselytization. Applications will be evaluated based on the nature of the services provided within the community, and how well the proposed project or service compliments the powers of the Kodiak Island Borough. Organization Name: Kodiak College Mailing Address: 117 Benny Benson Drive Contact Name: Jacelyn Keys Phone: 907-486-1220 Email Address: jrkeys@alaska.edu 1. SERVICES 1.1 Describe the organization and the service(s) it provides to the Kodiak Island community. Response: Kodiak College (KoC), is a community college campus nested within the framework of its Major Academic Unit (MAD), the University of Alaska Anchorage (UAA), in Alaska's statewide university system. KoC is located on Kodiak Island, a unique and isolated community in the United States. Kodiak College is the only local entity of higher education working with high schools and in the community to offer GEDs, English Language Acquisition, multiple associates degrees, testing for a wide variety of local professions, Kodiak Early Middle College, workforce training, community education, personal enrichment, and a broad spectrum of certifications serving the residents of this region. Kodiak Island Borough Nonprofit Funding Application AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 79 of 156 Kodiak's remoteness creates problems of isolation. Internet access is impacted by limited infrastructure and high cost, In the state of Alaska, rural public education is weakened by isolation, high turnover of teachers, lack of access to mental health care, cultural dysphoria and the resulting generational trauma. Despite the struggles, community colleges have broad and important impact on communities. Alaska as a state lags behind the rest of the nation in achieving its educational priorities and,perhaps not surprisingly, lacks a college-going culture. Residents in the past have been able to rely on technical careers in the oil and gas industries and commercial fishing as well as traditional and subsistence lifestyles. In the last U.S. Census 3.8% of the island population reported only an 8th grade education, and 9% have no high school diploma or GED. Less than a quarter of the population of the city of Kodiak has attained a bachelor's degree or higher. The economic composition of the island is stark: those who have, have much; those who do not, suffer. Many of those who suffer are our children. Kodiak needs the services of a community college that work towards increasing the social mobility of its residents, achieved through increasing the education attainment and workforce training of those living on the island; in other words, the mission of Kodiak College. 1.2 The powers of the Kodiak Island Borough are; . Education . Emergency Services Planning . Health . Economic Development . Planning & Zoning . Fire Protection & EMS . Parks & Recreation . Animal Control Road Services Street Lighting Describe how the project or service for which funding is requested will be consistent with the powers of the Borough. Response: To individuals, community colleges are providers of a variety of learning and credentials and, indeed, Kodiak College is an important local asset that contributes to local and regional economy in a variety of ways. We play a crucial role in educating and training students and produce talent to benefit the local workforce. We are a driver of human capital formation, workforce development, and economic growth. We also provide opportunities to local high school students to take college courses and achieve workforce credentialing for the job market. To a city or borough, community colleges are the living rooms of our communities and provide not only avenues to increase the economic power of individuals and businesses, we also serve as a center for lifelong learning and personal enrichment. By providing support to Kodiak Borough residents through the JumpStart and StepUp programs we enrich the overall health and wellness of our community and lift the health, wellness, and economic viability of our entire community. Kodiak Island Borough Nonprofit Funding Application AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 80 of 156 2. FINANCIAL INFORMATION 2.1 Amount requested. $ 100,000 2.2 Provide a budget for expending the funds requested. Response: $70,000-JumpStart This funding allows us to start new students in all three semesters and increases support from 6 credits in one semester to a full year of support at increased levels in order to expedite goal attainment and completion. This funding is also used for local high school students in dual credit and Kodiak Early Middle College programs and will help us expand this program. JumpStart covers two thirds of the cost of tuition while students cover one third of the cost. S30,000-SteoUD StepUp gives students who are stepping up to the plate to start their education, continue their education, or run into unexpected challenges a helping hand and a StepUp, This funding can be used to help students coming to us from a variety of paths. » Students who do not qualify for Financial Aid . Students who want to take more classes but cannot afford to work less. . Provides students who need wrap-around supports in order to meet basic needs. Those supports include but are not limited to: . Gas cards . Taxi vouchers . Walmart and Safeway gift cards to support basic needs . Additional expenditures of support must be approved by the Director 3. OTHER Did the organization receive funding from the Kodiak Island Borough during the period of July 1, 2021 - June 30,2022? Yes X No_ If yes, then the attached grant report must be completed and submitted with this application. This is the first time that KoC has been asked to use this format to request funds. Our deadline for that report is the end of June per our MOA. I am requesting that this application be considered without an attached grant report this year due to the change of processes this year. CERTIFICATION Provide the printed name, title and signature of a person authorized to sign on behalf of the organization. By signing below, I certify that the information provided in this application is true, complete, and accurate to the best of my knowledge. '^(\av\^^ Q(^*^ (pll< Printed Uame, title I ^irf'yW^/'" SignPi~V^V sTgnature ^A SAM.^)C03l Date Kodiak Island Borough Nonprofit Funding Application AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 81 of 156 Kodiak Island Borough Nonprofit Funding Application AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 82 of 156 KODIAK ISLAND BOROUGH GRANT REPORT Please complete this report based on funds received from the Kodiak Island Borough during the period July 1, 2021 through June 30, 2022. Organization Name: 2021-2022 Grant Amount: 1. Describe the accomplishments made with grant funds (limit 500 words): 2. Provide a breakdown of how the grant funds were expended: Funds not expended by July 31st must be refunded to the Kodiak Island Borough. Signature Date Printed Name and Title Kodiak Island Borough Nonprofit Funding Application AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 83 of 156 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 84 of 156 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 85 of 156 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 86 of 156 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 87 of 156 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 88 of 156 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 89 of 156 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 90 of 156 AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 91 of 156 Kodiak Island Borough, Alaska Resolution No. FY2023-06 Page 1 of 1 1 Introduced by: KIB Assembly 2 Drafted by: Special Projects Support 3 Introduced on: 07/14/2022 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2023-08 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH APPROVING 10 THE DISTRIBUTION OF FUNDS TO LOCAL POST-SECONDARY EDUCATION 11 INSTITUTIONS IN SUPPORT OF LOCAL STUDENT TUITION. 12 13 WHEREAS, the Kodiak Island Borough has a documented history of providing funding to 14 assist local students in obtaining a post-secondary education; and 15 16 WHEREAS, the Kodiak Island Borough Assembly budgeted $100,000 in fiscal year 2023 to 17 distribute to local higher education institutions in order to assist local students with the cost of 18 tuition for obtaining a post-secondary education; and 19 20 WHEREAS,the University of Alaska Anchorage, Kodiak College and the University of Alaska 21 Fairbanks Kodiak Seafood and Marine Science Center have submitted requests for this funding; 22 and 23 24 WHEREAS, these organizations provide expanded in-person educational opportunities for 25 local residents without having to leave Kodiak; 26 27 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH that the Kodiak Island Borough contributions to local post-secondary institutions will 29 be allocated in the following manner: 30 31 1. University of Alaska Anchorage, Kodiak College: $ 32 2. University of Alaska Fairbanks Kodiak Seafood and Marine Science Center: $ 33 34 35 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 36 THIS DAY OF , 2022 37 38 KODIAK ISLAND BOROUGH 39 ATTEST: 40 41 ___________________________ 42 William Roberts, Mayor _____________________________ 43 Nova M. Javier, MMC, Borough 44 Clerk 45 VOTES: 46 47 Ayes: 48 Noes: AGENDA ITEM #14.B.1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Po...Page 92 of 156 KODIAK ISLAND BOROUGH STAFF REPORT JULY 21, 2022 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Authorization To Move Forward With Staffing Of The Interpretive Specialist Position At The Kodiak Fisheries Research Center ORIGINATOR: Dave Conrad, Interim Borough Manager RECOMMENDATION: Move to authorize the manager to fund the Interpretive Specialist/Secretary position at the Kodiak Fisheries Research Center for a period of six (6) months starting August 1, 2022, in an amount not to exceed $8,000. DISCUSSION: Prior to the closure of this facilities public display area, the Borough staff operated five days per week (40 hours) throughout the calendar year with the exception of the period from Memorial Day through Labor Day when the facility was open six days per week (48 hours). As the National Oceanic and Atmospheric Association (NOAA) the main tenant has eliminated the funding assistance for this position in the 2017 Lease Agreement, the KIB has funded the two required positions from tax dollars. As the pandemic requirements have been reduced accordingly with the percentage of illness throughout the nation, the Federal requirements for the leased spaces have also been modified allowing public visitation to the facility. As the KIB has opened the public display area to the public as of June 30, 2022, for Thursdays and Fridays with the hours of 11:30 am through 4:30 pm on those two weekdays. Staff will also coordinate and offer visitation hours with the tourism industry and cruise ships outside of the normal set hours. As the current schedule has not run for a long enough time frame to formulate a cost basis to compare recovery costs, staff is suggesting that the position be fully funded from the tourism fund until proper data can be gathered to formulate a reasonable cost model for future funding. UPDATE: Per the discussion at the Assembly Work Session on July 14, 2022, the staff has calculated the Temporary Interpretive Specialist/ Secretary for one, two and three days per week for 5 hours per day. A spreadsheet is attached. During the discussion the assembly directed staff to utilize funds from the Tourism Fund (277). The Engineering and Facilities staff will track the cost for this staff person for on quarter. At that time a report will be generated to include the number of visitors, salary and other costs associated with the operation of the public display areas at KFRC. ALTERNATIVES: Define alternate funding and hours for this position. FISCAL IMPACT: Fiscal Impact based on operations three (3) days per week for six (6) months is estimated to cost approximately $8,000 for Fund (000 277 287). AGENDA ITEM #14.D.1. Authorization To Move Forward With Staffing Of The Interpretive Speciali...Page 93 of 156 KODIAK ISLAND BOROUGH STAFF REPORT JULY 21, 2022 ASSEMBLY REGULAR MEETING Kodiak Island Borough OTHER INFORMATION: AGENDA ITEM #14.D.1. Authorization To Move Forward With Staffing Of The Interpretive Speciali...Page 94 of 156 TOTAL Longevity Longevity Bonus Estimated OT*AESD Medicare Social Security AETF PERS W/C 5.00%5.00%0.50%5.00 0.01%1.45%6.20%$2,139.00 30.11%0.34%Days Hours Amount 6 mo/5 hours/3 days per week PT TEMP - no benefites 10.50 A 8810 19.8645$ -$ 19.8645$ 7,747.16$ -$ -$ 148.98$ 7,896.14$ 0.79$ 114.49$ 489.56$ -$ -$ 26.85$ 0 0 -$ 631.69$ 8,527.83$ 6 mo/5 hours/5 days per week PT TEMP - no benefites 10.50 A 8810 19.8645$ -$ 19.8645$ 12,911.93$ -$ -$ 148.98$ 13,060.91$ 1.31$ 189.38$ 809.78$ -$ -$ 44.41$ 1,044.87$ 14,105.78$ 6 mo/5 hours/3 days per week PT TEMP - no benefites 10.50 C 8810 20.8701$ -$ 20.8701$ 8,139.34$ -$ -$ 156.53$ 8,295.86$ 0.83$ 120.29$ 514.34$ -$ -$ 28.21$ 0 0 -$ 663.67$ 8,959.53$ 6 mo/5 hours/5 days per week PT TEMP - no benefites 10.50 C 8810 20.8701$ -$ 20.8701$ 13,565.57$ -$ -$ 156.53$ 13,722.09$ 1.37$ 198.97$ 850.77$ -$ -$ 46.66$ 1,097.77$ 14,819.86$ 12 mo/8 hours/5 days per week * FT Perm - with benefits (no longevity) 10.50 C 8810 20.8701$ -$ 20.8701$ 55,568.00$ -$ 277.84$ 156.53$ 56,002.37$ 5.60$ 812.03$ 3,472.15$ 51,336.00$ 16,862.31$ 190.41$ 18 144 3,005.29$ 75,683.80$ 131,686.16$ 12 mo/8 hours/5 days per week FT PERM - with benefits (with longevity) 10.50 M 8810 26.7155$ 1.3358$ 28.0513$ 55,568.00$ 2,778.40$ 291.73$ 210.38$ 58,848.52$ 5.88$ 853.30$ 3,648.61$ 51,336.00$ 17,719.29$ 200.08$ 30 240 6,732.31$ 80,495.48$ 139,343.99$ * Permanent, non-longevity positions will have increased annual step costs of 2.5%. (Salary Total + Benefit Total) SALARY BENEFIT Position: Interpretive Specialist Status Grade Step W/C Adjusted HourlyHourly Pay Total Vacation Total AGENDA ITEM #14.D.1.Authorization To Move Forward With Staffing Of The Interpretive Speciali...Page 95 of 156 David Conrad Acting Of?cial Kodiak Island Borough 710 Mill Bay Road Kodiak,Alaska 99615 Dear Mr.Conrad, Thank you for your letter dated June 14.2022,expressing interest in the NOAA Fisheries Fisheries Science Center (AFSC)?lling its vacant administrative position at the Kodiak Fi sh er ie s Research Center (KFRC)and in opening the laboratory's aquarium and touch tank to the p u b li c . AFSC and the Kodiak lsland Borough (Borough)have bene?ted from a longstanding and productive collaborative relationship.Our ability to work together successfully bolsters ou rscienti?c programs.and a vibrant KFRC bene?ts the community.AFSC values our presen ce in Kodiak.We demonstrate this in a variety of ways,including engaging with the community maintaining the staf?ng levels and capabilities that help to make KFRC a world-class labo rato ry. As we have done in the past,we are obligated to take a strategic approach to AFSC staf?n g,recruiting for scienti?c and administrative positions in a way that balances attracting the m os tquali?ed candidates to achieve our mission in Alaska with other organizational priorities a n d constraints.We were disappointed when we didnt receive any applications for the administrative position in Kodiak during our recent advertisement.Given this result,we ar ethinkingcreativelyabouthowtoattracthighlyquali?ed local applicants and to incentivize to relocate to Kodiak,as well as whether a remote position could provide our staff at KFR C t h e critical support they need. AFSC shares the Borough’s interest in opening its portions ofthe building,including the aquarium and touch tank,to the public.In the years preceding closure of KFRC due to the COVID-19 pandemic,through agreement the Borough funded an Interpretive Specialist p os iti o n that oversaw these areas.AFSC agrees with this approach;we are not in a position to fund salary because these functions are neither part ofAFSC’s core mission nor essential to the functioning of the building. UNITED ST A T ES DEPA RTME NT OFCOMMERCE National O ce a ni c andAtmospherl c Administration Alaska Flsh enes Scien ce Center 7600 Sand WayNE,Bldg.4 Seattle,Wa shi ngt on 98115- 0070(206)526- 4000 HCIRFI "$"_ yx10I‘ ;q%‘ Ju ne 30 , 2022 AGENDA ITEM #14.D.1.Authorization To Move Forward With Staffing Of The Interpretive Speciali...Page 96 of 156 AFSC appreciates the Borough's intheseissuesandincommunicatinghowwecanwork even better together and sustain th e i n fr a st r u c t u r e andprogramsthatbenefitAFSC’smissionand Kodiak‘s community.We look fo rw ar d tocontinui ng toworkwiththeBoroughtoachieveour mutual goals. Sincerely, \1 JeremyD.Rusin DeputyScienceDirector AGENDA ITEM #14.D.1.Authorization To Move Forward With Staffing Of The Interpretive Speciali...Page 97 of 156 AGENDA ITEM #14.D.1.Authorization To Move Forward With Staffing Of The Interpretive Speciali...Page 98 of 156 "I AGENDA ITEM #14.D.1.Authorization To Move Forward With Staffing Of The Interpretive Speciali...Page 99 of 156 Longevity Longevity Bonus Estimated OT* 5.00%5.00%0.50%5.00 6 mo/5 hours/1 days per week PT TEMP - no benefites 10.50 A 8810 19.8645$ -$ 19.8645$ 2,582.39$ -$ -$ 148.98$ 2,731.37$ 6 mo/5 hours/2 days per week PT TEMP - no benefites 10.50 A 8810 19.8645$ -$ 19.8645$ 5,164.77$ -$ -$ 148.98$ 5,313.75$ 6 mo/5 hours/3 days per week PT TEMP - no benefites 10.50 A 8810 19.8645$ -$ 19.8645$ 7,747.16$ -$ -$ 148.98$ 7,896.14$ * Permanent, non-longevity positions will have increased annual step costs of 2.5%. SALARY Position: Interpretive Specialist Status Grade Step W/C Adjusted HourlyHourly Pay Total AGENDA ITEM #14.D.1.Authorization To Move Forward With Staffing Of The Interpretive Speciali...Page 100 of 156 KODIAK ISLAND BOROUGH STAFF REPORT JULY 21, 2022 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Assembly Authorization For The Manager To Award Contract No. FY2023-08 With NC Machinery For The Rebuild Of The 2006 CAT D7 Bulldozer ORIGINATOR: Jena Hassinger, Environmental Specialist RECOMMENDATION: Move to authorize the Manager to award Contract No. FY2023-08 to NC Machinery in the amount of $675,000 for the CAT Certified rebuild of the 2006 CAT D7 bulldozer. DISCUSSION: During the June 2, 2022, regular meeting, the assembly approved to authorize the Manager to award a contract to NC Machinery in the amount of $867,489 (Contract No. FY2023-07) under the State of Alaska NAPSO Contract and to pursue rebuilding the 2006 bulldozer. At that time, staff only received a verbal $300,000 quote estimate (excluding shipping) for a rebuild of the 2006 bulldozer. After the meeting, NC Machinery provided a quote for the CAT certified rebuild (fixed amount) and a regular equipment rebuild (estimate based on what is most likely needed to be replaced/worked on after talking to staff). Due to the price difference of the quotes, staff requested that NC Machinery come to site and evaluate the 2006 dozer so a more accurate rebuild quote can be generated. After the evaluation the rebuild of the 2006 CAT bulldozer is estimated to cost $498,589.96 The CAT rebuild cost is $650,000. For this rebuild there is a list of parts that are replaced no matter the condition while other parts are inspected and if guidelines aren't met, they will be replaced. The frame of the machine is examined and if need will be straightened, welded, and/or reinforced. The engine, fuel system, transmission, torque converter, differential, final drives and radiator are inspected, reconditioned, and updated with new or qualified parts. The machine is also repainted. Certified rebuild machines received a new serial number or product identification number as well. Both rebuild options include a 1 year unlimited hour warranty. This will include all parts and labor to make any repairs; however, this does not include travel expenses or operator induced damages. An extended powertrain and hydraulic warranty is available for the CAT certified rebuild. • 2 years or 4,000 hours $11,480 • 3 years or 5,000 hours $17,210 • 4 years or 6,000 hours $22,840 • 5 years or 8,000 hours $35,520 Due to the cost difference between the two rebuild options and the like-new quality of the 2006 D7 would be in if the CAT certified rebuild was completed, staff recommends to move to authorize the manager to award Contract No. FY2023-08 with NC Machinery in the amount of $675,000 for the CAT certified rebuild of the 2006 CAT D7 bulldozer. Rebuild 2006 CAT D7 $498,589.96 CAT Certified rebuild 2006 CAT D7 $675,000.00 *Shipping not included AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 101 of 156 KODIAK ISLAND BOROUGH STAFF REPORT JULY 21, 2022 ASSEMBLY REGULAR MEETING Kodiak Island Borough ALTERNATIVES: 1. Take no action. FISCAL IMPACT: There was $750,000 budgeted in FY2022 and $600,000 in FY2023 for machinery >$5,000. It is anticipated that there will be approximately $5,000 in annual repairs, maintenance, and upkeep for the machine. Additional shipping and preparation costs to be associated with rebuilding the 2006 Dozer. OTHER INFORMATION: AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 102 of 156 ONE MACHINE. MULTIPLE LIVES. CAT ® CERTIFIED REBUILD PROGRAM AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 103 of 156 WHEN YOU CHOOSE CATERPILLAR, YOU GET EQUIPMENT AND COMPONENTS THAT ARE BUILT TO PERFORM NOT FOR ONE LIFETIME, BUT FOR MULTIPLE LIFETIMES. DON’T LET THAT EXTRA VALUE GO TO WASTE. TAKE ADVANTAGE OF THE CAT® CERTIFIED REBUILD PROGRAM AND RETURN YOUR END-OF-LIFE MACHINES, SYSTEMS AND COMPONENTS TO LIKE-NEW CONDITION—AT A FRACTION OF THE COST OF BUYING NEW. CHOOSING CAT EQUIPMENT WAS A SMART INVESTMENT. NOW, MAKE THE MOST OF IT. AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 104 of 156 WHY REBUILDWHY REBUILDFIVE REASONS TO REBUILD 321Benefit from product enhancements introduced after your equipment was first manufactured Keep your preferred equipment while restoring its original performance and productivity levels Get the most economic value out of your original equipment investment 4 Get same-as-new support and services from your dealer and financing options through Cat Financial 5Choose to upgrade optional features and technologies to current standards, which is a great way to reduce costs, boost productivity and enhance efficiency at a much lower price than buying new AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 105 of 156 FROM SINGLE COMPONENT TO COMPLETE MACHINE OPTIONS,WE’VE GOT YOU COVERED. Returns your entire machine to good-as-new condition—or better-than-new condition with upgrades and enhancements REBUILDREBUILDMACHINE Restores everything from the radiator to the axles, bringing them back to new life REBUILDREBUILDPOWER TRAIN Reconditions your power train plus any other area of your machine, such as the mainframe, hydraulics, undercarriage and more* REBUILDREBUILDPOWER TRAIN PLUS *Consult your local Cat dealer as options may vary. AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 106 of 156 CHOOSE THE CAT CERTIFIED REBUILD PROGRAM OPTION THAT BEST FITS YOUR EQUIPMENT AND BUSINESS NEEDS. Breathes new life into individual components like Cat machine engines, transmissions, torque converters, axle assemblies or final drives REBUILDREBUILDMACHINE COMPONENT Restores like-new performance to your excavator’s hydraulic system REBUILDREBUILDHYDRAULIC Maximizes the durability and performance of Cat commercial and industrial engines, including marine propulsion engines, generator sets, pumps, locomotives and other power systems REBUILDREBUILDCOMMERCIAL ENGINE AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 107 of 156 RETURNING A MACHINE, POWER TRAIN, ENGINE, HYDRAULIC SYSTEM OR KEY COMPONENT TO LIKE-NEW CONDITION IS AN EXTENSIVE PROCESS THAT REQUIRES TRAINED PROFESSIONALS, SPECIALIZED EQUIPMENT, STRINGENT QUALITY CONTROL AND ACCESS TO THE LATEST ENGINEERING UPDATES. ONLY THE GLOBAL CAT DEALER NETWORK IS CAPABLE OF PERFORMING HIGHLY SOPHISTICATED CAT CERTIFIED REBUILDS, AND NO MATTER WHERE YOU GO IN THE WORLD, YOU’LL FIND THE WORK COMPLETED TO A CONSISTENT STANDARD OF EXCELLENCE. WE SET HIGH STANDARDS TO MEET YOUR HIGH EXPECTATIONS . AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 108 of 156 1 2 4 5 3 REBUILD IDENTIFICATION NUMBER AVAILABLE ON FULL MACHINE REBUILDS A Rebuild Identification Number (RIN) provides your rebuilt machine with a brand new identity PERFORMANCE TESTING Turbocharger boost, throttle response, stall speed rpm, transmission and steering clutch response, and hydraulic and pilot relief valve pressure tests are standard for machine and power train rebuilds RECONDITIONING WORK TYPICALLY NOT INCLUDED IN AN OVERHAUL Examples include reconditioning frame, replacing electronic control modules, wiring harness and updating software AUTOMATIC REPLACEMENT OF PARTS THAT DON’T MEET STRICT REUSABILITY GUIDELINES For a machine rebuild, that amounts to approximately 7,000 parts THOROUGH EVALUATIONS A complete machine rebuild includes more than 350 tests and inspectionsTHE CAT CERTIFIED REBUILD PROGRAM WHAT SETS THE CAT CERTIFIED REBUILD PROGRAM APART AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 109 of 156 DID YOU KNOW CAT CERTIFIED REBUILD MACHINES TEND TO CAPTURE SIGNIFICANTLY HIGHER RESALE VALUE? THAT’S BECAUSE THEY’RE REBUILT TO A STRICT SET OF STANDARDS REQUIRED BY CATERPILLAR, THEN UPDATED, SERVICED AND SUPPORTED TO A HIGHER LEVEL THAN OTHER REBUILD PROGRAMS. YOU’RE NOT JUST ADDING LIFE. YOU’RE ALSO ADDING VALUE . AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 110 of 156 Your local Cat dealer has the parts, service and expertise to keep your rebuilt machine, power train, commercial engine, hydraulic system or machine component on the job. Financing for rebuilds is also available through your dealer and Cat Financial. SERVICESSERVICESLIKE-NEW SUPPORT COVERAGE OPTIONSCOVERAGE OPTIONSNEW WARRANTY, EXTENDED COVERAGE Every Cat Certified Rebuild includes a like-new warranty on all replaced parts, and you can add an optional Equipment Protection Plan (EPP)* to protect your machine, power train, hydraulic or machine component rebuild.WITH VARIABLE SERVICE HOURS TO MEET YOUR NEEDS 1-YEAR COVERAGE 2-YEAR COVERAGE 3-YEAR COVERAGE UPGRADES & RETROFITSUPGRADES & RETROFITSYESTERDAY'S MACHINE, TODAY'S STANDARDS We constantly update Cat equipment to improve performance, efficiency, comfort, safety and serviceability. Some features may not have been available when you first acquired your machine, and some you may have opted not to purchase. With Cat Certified Rebuild programs, you not only get many engineering updates, but you also get the choice to upgrade or retrofit with new features and options available on today’s models. It’s an affordable way to enhance your machine even further while it’s already in the shop for a rebuild with no additional downtime required. *Coverage differs by country. Additional coverage terms are available. AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 111 of 156 AVAILABILITYAVAILABILITYELIGIBLE MACHINES ARTICULATED TRUCKS 725, 730, 735, 740, 745 ENGINES 3056, 3116, 3126, 3176, 3304, 3306, 3406, 3408, 3412, 3456, 3508, 3512, 3516, 3606, 3608, 3612, 3616, 3618, C2.2, C4.4, C6.6, C7, C7.1, C9, C10, C11, C12, C13, C15, C16, C18, C27, C32, C175-16, G3304, G3306, G3406, G3408, G3412, G3508, G3512, G3516, G3520, G3606, G3608, G3612, G3616, PM3516 HYDRAULIC EXCAVATORS 245, 312, 318, 319, 320, 322, 323, 324, 325, 328, 329, 330, 332, 336, 345, 349, 350, 365, 374, 375, 385, 390, 568, 5080, 5110, 5130, 5230, M315, M316, M318, M320, M322, M325 INTEGRATED TOOLCARRIERS IT62 OFF-HIGHWAY TRUCKS 769, 770, 771, 772, 773, 775, 776, 777, 785, 789, 793, 795, 797 TRACK SKIDDERS 517, 518, 527 COMPACTORS 815, 816, 825, 826, 836 TRACK-TYPE LOADERS 933, 939, 953, 963, 973, 977 MOTOR GRADERS 12, 14, 16, 24, 120, 130, 135, 140, 143, 160, 163 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 112 of 156 TRACK-TYPE PIPELAYERS 561, 572, 578, 583, 589 UNDERGROUND MINING LOADERS R1300, R1600, R1700, R2900, R3000 WELL STIMULATION PUMP TRAILERS SPF343 CONTACT YOUR CAT DEALER FOR AVAILABILITY AND PROGRAM DETAILS WHEEL SKIDDERS 515, 518, 525, 535, 545, 555 WHEEL EXCAVATORS M315, M316, M318, M322, M325 WHEEL LOADERS 914, 916, 924, 926, 928, 930, 936, 938, 939, 950, 960, 962, 966, 970, 972, 980, 982, 986, 988, 990, 992, 993, 994 UNDERGROUND MINING TRUCKS AD30, AD45, AD55, AD60, AE40 WHEEL DOZERS 814, 824, 834, 844, 854 TRACK-TYPE TRACTORS D5, D6, D7, D8, D9, D10, D11 WHEEL TRACTOR SCRAPERS 613, 615, 621, 623, 627, 631, 633, 637, 651, 657 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 113 of 156 PEDJ0325-01 © 2020 Caterpillar. All Rights Reserved. CAT, CATERPILLAR, LET’S DO THE WORK, their respective logos, “Caterpillar Yellow”, the “Power Edge” and Cat “Modern Hex” trade dress as well as corporate and product identity used herein, are trademarks of Caterpillar and may not be used without permission. AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 114 of 156 Proposal No: 183130 - 1 KODIAK ISLAND BOROUGH 710 MILL BAY RD KODIAK 99615-6340 Misc - This estimate will expire 30 days from the estimate date. - Price excludes Freight Charges, Operating Supplies/EPA Fees and Overtime. - Terms: Net 10th Prox. - Sales Taxes where applicable are not included with the above prices. CUSTOMER NO.CONTACT PHONE NO.FAX NO.Work Order No. 4347600 JENA HASSINGER 907-486-9348 QUOTE NO.P.O. NO.DATE Email 183130 2022-06-17 jhassinger@kodiakak.us MAKE MODEL SERIAL NO.UNIT NO.hours AA D7R 0AGN00894 3917 NOTES SEGMENT: 01 RECON CAT CERT MACHINE . ( ) NOTES: FREIGHT TO AND FROM KODIAK NOT INCLUDED ***** CATERPILLAR CERTIFIED REBUILD: ALL ASPECTS OF THE REBUILD WILL FOLLOW GUILD LINES PROVIDED BY CATERPILLAR. REBUILT MACHINE WILL RECEIVE A NEW SERIAL NUMBER AT COMPLETION OF THE REBUILD. ***** COMPLETE MACHINE REBUILD TO INCLUDE: ALL MAJOR COMPONENTS, I.E. ENGINE, TRANSMISSION, TORQUE, FINAL DRIVES, STEERING CLUTCH'S, BRAKES, HYDRAULIC PUMPS, CYLINDER AND LINES, ELECTRICAL COMPONENTS, CAB REFURBISHING, BLADE REFURBISHING, FRAME INSPECTION AND ANY NEEDED REPAIRS, PAINT AND TESTING. **** STANDARD WARRANTY OF ONE YEAR FOR ALL PARTS AND LABOR WILL APPLY. ***** MACHINE WILL ALSO BE ACCEPTABLE FOR A SERVICE AND REPAIRS CSA IF REQUESTED BY CUSTOMER. Description Qty Unit Price Ext Price CAT CERTIFIED MACHINE REBUILD 1 675,000.00 675,000.00 Total Misc:675,000.00 Segment 01 Total:675,000.00 Total Segments:675,000.00 SUB TOTAL (BEFORE TAXES)675,000.00 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 115 of 156 ESTIMATED REPAIR TIME:________________________________ from start date "The Signature is an authorization to proceed with the required repair work as described within the quote". Issued PO#______________, Authorized Name______________________________ Please Print. Date________/_________/_________. ______________________________ Signature Any Questions? Please Call Andrew Schroetlin at 907-786-7500. AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 116 of 156 Misc Proposal No: 183070 - 2 KODIAK ISLAND BOROUGH 710 MILL BAY RD KODIAK 99615-6340 Labor Labor Description Qty Ext Price LABOR 1 170.00 Description Qty Ext Price COMPLEMENTARY INSPECTION -1 -170.00 Total Misc:-170.00 Segment 00 Total:0.00 SEGMENT: 00 INSPECT MACHINE ( ) NOTES: SEGMENT: 01 STEAM CLEAN MACHINE ( ) NOTES: CUSTOMER NO.CONTACT PHONE NO.FAX NO.Work Order No. 4347600 JENA HASSINGER 907-486-9348 QUOTE NO.P.O. NO.DATE Email 183070 2022-06-15 jhassinger@kodiakak.us MAKE MODEL SERIAL NO.UNIT NO.hours AA D7R 0AGN00894 3917 NOTES PARTS AND SERVICE QUOTE * A REVISED QUOTE WILL BE PROVIDED UPON DISASSEMBLY AND INSPECTION. PARTS ARE ESTIMATED AND MAY CHANGE BASED ON FINDINGS IN DISASSEMBLY AND INSPECTION PROCESS * QUOTE DOES NOT INCLUDE FREIGHT BETWEEN KODIAK AND ANCHORAGE ALASKA. Description Qty Ext Price LABOR 24 4,080.00 Total Labor:4,080.00 Segment 01 Total:4,080.00 Total Labor:170.00 SEGMENT: 02 REMOVE AND INSTALL ENGINE ( ) NOTES: AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 117 of 156 Parts Labor Parts Labor Labor Parts Labor Total Labor:4,080.00 Description Qty Ext Price LABOR 24 4,080.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 8,200.00 8,200.00 Total Parts:750.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 750.00 750.00 Total Parts:8,200.00 SEGMENT: 05 REMOVE AND INSTALL TRANSMISSION ( ) NOTES: Segment 04 Total:2,500.00 SEGMENT: 03 TRANSFER COMPNTS TO/FROM ENGINE ( ) NOTES: Total Labor:2,500.00 Description Qty Ext Price LABOR 60 10,200.00 SEGMENT: 04 DYNAMOMETER TEST ENGINE ( ) NOTES: Total Labor:10,200.00 Segment 05 Total:4,830.00 Total Labor:10,530.00 Description Qty Ext Price SPEC SHOP LABOR 60 10,530.00 Segment 02 Total:18,400.00 Total Parts:69,500.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 69,500.00 69,500.00 Description Qty Ext Price FLAT RATE 1 2,500.00 Segment 03 Total:80,030.00 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 118 of 156 Labor Labor Labor Parts Parts Parts Parts SEGMENT: 09 REMOVE AND INSTALL FINAL DRIVE & BRAKE ( ) NOTES: Total Parts:13,500.00 Segment 08 Total:19,450.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 1,000.00 1,000.00 Total Labor:5,950.00 Description Qty Ext Price LABOR 35 5,950.00 Total Parts:1,000.00 SEGMENT: 06 SUPPLY PARTS TRANSMISSION ( ) NOTES: REMAN TRANSMISSION SEGMENT: 08 REMOVE, RECON, INSTALL RADIATOR ( ) NOTES: PRICE INCLUDES NEW RADIATOR CORES Segment 07 Total:3,720.00 Total Labor:2,720.00 Description Qty Ext Price LABOR 16 2,720.00 Total Parts:1,000.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 1,000.00 1,000.00 SEGMENT: 07 REBEARING & RESEAL TORQUE CONVERTER ( ) NOTES: EXCLUDES HARD PARTS Segment 06 Total:30,963.31 Total Parts:30,963.31 Part Number Description Qty Unit Price Ext Price 20R6130 TRANSMISSION 1 30,963.31 30,963.31 20R6130 CORE 1 52,248.32 52,248.32 CORECR POTENTIAL CORE CREDIT 1 -52,248.32 -52,248.32 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 13,500.00 13,500.00 Description Qty Ext Price LABOR 16 2,720.00 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 119 of 156 Parts Parts Labor Labor Labor Parts Total Labor:6,120.00 SEGMENT: 12 REBEARING & RESEAL DIFFERENTIAL STEERING ( ) NOTES: INCLUDES BEARINGS AND SEALS EXCLUDES HARD PARTS AND HOUSINGS Description Qty Ext Price LABOR 12 2,040.00 Total Labor:2,040.00 Segment 11 Total:14,370.00 Total Parts:3,250.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 3,250.00 3,250.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 8,250.00 8,250.00 Total Parts:8,250.00 Segment 12 Total:5,290.00 SEGMENT: 11 REBEARING & RESEAL FINAL DRIVE ( ) NOTES: FINAL DRIVE BOTH SIDES INCLUDES BEARINGS AND SEALS EXCLUDES HARD PARTS AND HOUSINGS Segment 10 Total:7,280.00 Total Labor:4,080.00 Description Qty Ext Price LABOR 24 4,080.00 Total Parts:3,200.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 3,200.00 3,200.00 SEGMENT: 10 REBEARING & RESEAL SERVICE BRAKE ( ) NOTES: INCLUDES BEARINGS AND SEALS EXCLUDES HARD PARTS AND HOUSINGS Segment 09 Total:3,720.00 Description Qty Ext Price LABOR 36 6,120.00 Total Labor:2,720.00 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 120 of 156 Labor Labor Parts Parts Labor Labor Parts SEGMENT: 16 REBEARING & RESEAL LIFT/HOIST CYLINDER ( ) NOTES: TWO (2) LIFT HOIST AND ONE (1) TILT CYLINDER BEARINGS AND SEALS SEGMENT: 15 REMOVE AND INSTALL LIFT/HOIST CYLINDER ( ) NOTES: REMOVE AND INSTALL BULLDOZER LIFT CYLINDERS Total Parts:1,500.00 Segment 15 Total:2,040.00 Total Labor:2,040.00 Description Qty Ext Price LABOR 12 2,040.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 1,500.00 1,500.00 SEGMENT: 13 REMOVE AND INSTALL STEERING, IMP & BR PUMP ( ) NOTES: Total Labor:4,080.00 Description Qty Ext Price SPEC SHOP LABOR 24 4,212.00 Description Qty Ext Price LABOR 24 4,080.00 Total Parts:4,500.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 4,500.00 4,500.00 SEGMENT: 14 REPLACE GASKET/RESEAL HYDRAULIC CONTROL VALVE ( ) NOTES: Segment 13 Total:16,720.00 Total Labor:2,720.00 Description Qty Ext Price LABOR 16 2,720.00 Total Parts:14,000.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 14,000.00 14,000.00 Segment 14 Total:8,580.00 Total Labor:4,212.00 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 121 of 156 Labor Labor Parts Labor Labor Labor Total Labor:1,360.00 Segment 20 Total:1,360.00 SEGMENT: 20 REMOVE AND INSTALL BULLDOZER BLADE ( ) NOTES: Segment 19 Total:13,600.00 Total Labor:13,600.00 Description Qty Ext Price LABOR 80 13,600.00 Description Qty Ext Price LABOR 8 1,360.00 Segment 18 Total:7,366.00 SEGMENT: 21 MACHINE/GRIND/MILL BULLDOZER BLADE ( ) NOTES: UPDATE LABOR AFTER INSPECTION Total Labor:5,616.00 Description Qty Ext Price SPEC SHOP LABOR 32 5,616.00 Total Parts:1,750.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 1,750.00 1,750.00 SEGMENT: 18 REBEARING & RESEAL CYLINDER GROUPS ( ) NOTES: REBEARING/RESEAL RIPPER LIFT AND TILT CYLINDERS Segment 17 Total:4,080.00 Total Labor:4,080.00 Description Qty Ext Price LABOR 24 4,080.00 SEGMENT: 17 REMOVE AND INSTALL RIPPER ( ) NOTES: SEGMENT: 19 MACHINE/GRIND/MILL RIPPER ( ) NOTES: UPDATE LABOR AFTER INSPECTION Segment 16 Total:5,712.00 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 122 of 156 Labor Misc Labor Misc Labor Parts SEGMENT: 24 REMOVE AND INSTALL TRACK ROLLER FRAME ( ) NOTES: Total Parts:27,500.00 Description Qty Ext Price LABOR 24 4,080.00 Segment 23 Total:31,580.00 Total Labor:4,080.00 Total Labor:4,080.00 Description Qty Ext Price LABOR 24 4,080.00 Segment 24 Total:4,080.00 Description Qty Ext Price LABOR 48 8,160.00 SEGMENT: 23 REMOVE AND INSTALL TRACK ASSEMBLY ( ) NOTES: Segment 22 Total:8,920.00 Total Misc:2,800.00 Description Qty Ext Price WELDING SUPPLIES AND MATERIALS 1 2,800.00 Total Labor:6,120.00 Description Qty Ext Price LABOR 36 6,120.00 SEGMENT: 22 MACHINE/GRIND/MILL FRAME ( ) NOTES: UPDATE LABOR AFTER INSPECTION Segment 21 Total:9,360.00 Total Misc:1,200.00 Description Qty Ext Price WELDING SUPPLIES AND MATERIALS 1 1,200.00 Total Labor:8,160.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 27,500.00 27,500.00 SEGMENT: 25 REBEARING & RESEAL TRACK ROLLER FRAME ( ) NOTES: AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 123 of 156 Parts Labor Parts Labor Parts Labor Parts Labor Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 8,500.00 8,500.00 Total Parts:2,750.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 2,750.00 2,750.00 Total Parts:8,500.00 SEGMENT: 28 REMOVE AND INSTALL SPROCKET SEGMENT ( ) NOTES: Segment 27 Total:2,880.00 Total Labor:2,380.00 Description Qty Ext Price LABOR 14 2,380.00 Description Qty Ext Price LABOR 28 4,760.00 Total Parts:500.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 500.00 500.00 Total Labor:4,760.00 SEGMENT: 27 REMOVE AND INSTALL ROLLER FRAME PIVOT SHAFT ( ) NOTES: Description Qty Ext Price LABOR 6 1,020.00 Segment 26 Total:1,770.00 Total Labor:1,020.00 Description Qty Ext Price LABOR 6 1,020.00 Segment 25 Total:13,260.00 Total Parts:750.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 750.00 750.00 SEGMENT: 26 REBEARING & RESEAL TRACK ADJUSTER ( ) NOTES: Total Labor:1,020.00 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 124 of 156 Labor Parts Parts Parts Labor Parts Labor Total Labor:2,720.00 SEGMENT: 31 REMOVE AND INSTALL EQUALIZER BAR ( ) NOTES: Segment 31 Total:13,220.00 Total Parts:10,500.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 10,500.00 10,500.00 SEGMENT: 32 PERFORM 2000 SERVICE HOUR MAINT ( ) NOTES: ALL MACHINE FILTERS AND FLUIDS Description Qty Ext Price LABOR 16 2,720.00 Segment 28 Total:3,770.00 Total Labor:2,720.00 Description Qty Ext Price LABOR 16 2,720.00 Total Parts:9,750.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 9,750.00 9,750.00 SEGMENT: 30 REMOVE AND INSTALL TRACK ROLLER ( ) NOTES: Segment 29 Total:20,340.00 Total Labor:2,040.00 Description Qty Ext Price LABOR 12 2,040.00 Total Parts:18,300.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 18,300.00 18,300.00 SEGMENT: 29 REMOVE AND INSTALL IDLER/IDLER WHEEL ( ) NOTES: Segment 30 Total:12,470.00 Part Number Description Qty Unit Price Ext Price 1R0749 FILTER AS FU 1 28.44 28.44 4T3132 ELEMENT-HYD 1 92.34 92.34 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 125 of 156 Parts Labor Parts Labor 1R0741 ELEMENT AS-H 1 21.90 21.90 1R0716 FILTER A 1 34.03 34.03 3261642 FILTER AS 1 43.88 43.88 1328876 FILTER HYD & TRANS 1 73.22 73.22 2388649 CAT ELC 4 91.55 366.20 5153975 CAT DEO-ULS 15W-40 2 99.98 199.96 8T9572 CAT TRANS/DRIVE TR 8 110.78 886.24 3096931 CAT HYDO Advanced 3 127.48 382.44 Segment 35 Total:3,400.00 Total Labor:3,400.00 Description Qty Ext Price LABOR 20 3,400.00 SEGMENT: 35 REMOVE AND INSTALL CAB ( ) NOTES: Segment 34 Total:15,100.00 Total Labor:5,100.00 Part Number Description Qty Unit Price Ext Price PARTS HYDRAULIC HOSES AND LINES 1 10,000.00 10,000.00 Total Parts:10,000.00 SEGMENT: 34 REMOVE AND INSTALL HYDRAULIC HOSES/LINES ( ) NOTES: Segment 33 Total:20,000.00 Total Parts:20,000.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 20,000.00 20,000.00 SEGMENT: 33 SUPPLY PARTS . ( ) NOTES: ESTIMATED ADDITIONAL PARTS; GEARS, SHAFTS AND HOUSINGS. TO BE DETERMINED UPON DISASSEMBLY AND INSPECTION. Segment 32 Total:2,128.65 Total Parts:2,128.65 Description Qty Ext Price LABOR 30 5,100.00 SEGMENT: 36 RECONDITION ELECTRONICS ( ) NOTES: RECONDITION ELECTRICAL-MAIN HARNESSES AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 126 of 156 Parts Misc Labor Labor Parts Labor Labor Parts SEGMENT: 39 PAINT MACHINE ( ) NOTES: Segment 38 Total:9,600.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 4,500.00 4,500.00 Total Labor:5,100.00 Description Qty Ext Price LABOR 30 5,100.00 Total Parts:4,500.00 Description Qty Ext Price FLAT RATE ALL 1 15,000.00 Total Labor:15,000.00 Segment 37 Total:28,800.00 Total Labor:6,800.00 Description Qty Ext Price LABOR 40 6,800.00 Total Parts:22,000.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 22,000.00 22,000.00 SEGMENT: 37 RECONDITION OPERATOR STATION ( ) NOTES: INTERIOR CAB TO INCLUDE: HEADLINER, FLOOR MAT, CONTROLS, SWITCHES AND MIRROR Segment 36 Total:15,100.00 Total Labor:5,100.00 Description Qty Ext Price LABOR 30 5,100.00 Total Parts:10,000.00 Part Number Description Qty Unit Price Ext Price PARTS ESTIMATED PARTS 1 10,000.00 10,000.00 SEGMENT: 38 RECONDITION AIR CONDITIONER ( ) NOTES: Description Qty Ext Price SAND BLASTING 1 10,000.00 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 127 of 156 Labor - This estimate will expire 30 days from the estimate date. - Price excludes Freight Charges, Operating Supplies/EPA Fees and Overtime. - Terms: Net 10th Prox. - Sales Taxes where applicable are not included with the above prices. ESTIMATED REPAIR TIME:________________________________ from start date "The Signature is an authorization to proceed with the required repair work as described within the quote". Issued PO#______________, Authorized Name______________________________ Please Print. Date________/_________/_________. ______________________________ Signature Any Questions? Please Call Andrew Schroetlin at 907-786-7500. Total Misc:10,000.00 Segment 39 Total:25,000.00 SEGMENT: 40 TEST MACHINE ( ) NOTES: Description Qty Ext Price LABOR 16 2,720.00 Total Labor:2,720.00 Segment 40 Total:2,720.00 Total Segments:497,590.00 CONSUMABLE FEES 400.00 ENVIRONMENTAL FEES 600.00 SUB TOTAL (BEFORE TAXES)498,589.96 AGENDA ITEM #14.D.2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 W...Page 128 of 156 KODIAK ISLAND BOROUGH STAFF REPORT JULY 21, 2022 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough Manager ORIGINATOR: Dora Cross, Finance Director RECOMMENDATION: Move to appoint Mr. Dave Conrad as interim Kodiak Island Borough Manager retroactive to June 22, 2022 with compensation at $140,000 per year. DISCUSSION: Mr. Conrad started serving as the Interim Borough Manager on June 22, 2022, and per the attached letter, he is willing to serve as the Interim Borough Manager for a ninety day period duration. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #14.D.3. Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough...Page 129 of 156 Mr.Mayor and Assembly, After discussion and consideration with my family and in li ne w it h thediscussion s overthepasttwo weeks I will consider accepting the temporary position as I nt er i m Borou gh ManagerfortheKodiak Island Borough with the following terms: The duration of the position will be for a ninety (90)day per iod . Ten(10)dayspriortotheendofthat period a discussion regarding performance and continuation beperformedpriortotheendofthe ninetieth (90)day. A guarantee that if performance is not adequate as Interim Managertheabilitytoreturntothe Engineering and Facilities Director position without conditio n a n d returntothecurrentrateofpay. Retention of the right to resign from the Interim Borough positionwithoutconditionwithten (10)days written notice. Compensation at the pay rate of Manager Powers final rate pa y. A guarantee that for thirty (30)working days after the offici al st a rt dateofthenewBoroughManager, the Interim Borough Manager compensation be paid during tran sitio n period. If you require additional information,please contact me at conv enie nce. Mayor BillR o b e rt s andtheKodiakIslandBoroughAssembly 710 Mill Bay Kodiak,Alas ka 99 61 5 E H David G.Co nra dP.O.Box 25 18 Kodiak,Ala ska 99 61 5 J ul y 14 , 2022 J 11.2022 AGENDA ITEM #14.D.3.Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough...Page 130 of 156 KODIAK ISLAND BOROUGH Consolidation Committee February 22,2021 A Consolidation Committee meeting was held on February 22,2021,in the Conference Room of the Kodiak Island Borough Building,710 MillBay Road.The meeting was called to order at 6:30 p.m. ROLL CALL Present:Griffin,Kornelis,Thran,VanDyke,Whiddon,alt Branson,alt Turner,ex-of?cio Bahnke Absent:Culbertson,Kavanaugh,Kewan,Thomas,alt Delgado,ex-of?cio Powers PUBLIC COMMENTS (Limited to Three Minutes per Speaker) Dennis Simmons expressed appreciation of the work the committee is doing and an interest in participating on the committee. AGENDA ITEMS Minutes of the February 1,2021 meeting -Approved by unanimous consent Old Business Review Committee Recommendations revised based on discussion at 2/1/21 meeting. -Mr.Whiddon voiced concern that the assembly composition recommendation of all seven members being elected at—|arge does not adequately represent the demographics of the residents within the current City of Kodiak,particularly after reviewing the recent economic study commissioned by the KIB that described the demographics of the City and Borough.Mr.VanDyke requested that he submit a proposed change the recommendation at the next meeting. Ongoing Business Continue Sales Tax discussion with new information available. discussed possible sales tax districts,whether the committee should be determiningrates,and whether it is required to be voted on by residents independently of thepetition.The committee also discussed sales tax information relative to the City ofKodiakannexationefforts.Ongoing BusinessPublicOutreach-Mr.Thran proposed outreach via Facebook to obtain feedback about the name of aconsolidatedborough.Ms.Branson,Mr.Whddon and Ms.Bahnke voiced concernsthatthecommitteeisnotwellenoughpreparedtobeginanoutreachcampaignandthatitshouldbebroaderthanusingFacebook.Ms.Branson agreed to work with Mr.Thran to develop an outreach plan Kod iak Isl an d BoroughConsolidationCommitteeMinutes Febr uary 22,2021 AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 131 of 156 ca Ba »zm_s_zm:o2.._< EaoneSow_NNgems. ms:oz<m._.<n_oz:.mms_pxmzEm .00t_:.=.:oo=29.:2m__v_Eum:o_wm_EEoo>u3mo_Eo:oom 05 BBoommu_>o.at?m$5uwxmmucm:o_mw:om_um5.2co=m_om.aamuwmwmaxo9_>n_:m>.._>_ .m.mnEmEomo£mc_om_a9.8ummsom.9:.25mwocmmnm._mnEmE mm=_EEoo2.:.6u$_a%cmmnmm;wtmnom._o>m_>_E5mm=_EEoow£uw.Eo.E_._mE:._..._>_ .b_c:EEoo.50__oEcoyww.>Eoc_E9:B coz?cmmmam.Ermaucm.EoEEo>om£_>>u2m_oommmgo:maooqomm2m.__mmumuommoaxo ucmm.mnEmEmo=_EEoomc_Emmo._mEoEEoow_9_E._mm_.w_>_£_.suwm._mmow_mEtzo .:>_ .m.mnEmEmmz_EEoomc_Emmo.wEmEEoow.ov_:cmm.92£5,uomzmmw__oEov_.._>_ .:o_mm:om_ux9wo_m.m9:hocoz?ooanmuommmaxm:95....._>_ .ww:_EEoo9:comc_Emm:_u2mm._mE_ c_mE9>05:9_:_oc_2uwuo?coomg8E9:.29___2395cammmc=mmEmc?cmzm:93 8:>_Em.m_mcoom>mccc;m.onEmEwo=_EEooo._m9m£$5EmmmumEwEEoomxccmm.ms_ ococIconuE>>..__>_ mco:Icomc?m .w_>_ mhzms_s_oowz_mo._ommmmsms moSc__>_wm=_EEoo :o=mu__omcoo cmzoxbmsbwu. ._m_Ecov. New NN:o.ms_“co um>o.aa< Ioaomom oz<._w_x<_n_ov_AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 132 of 156 KODIAK ISLAND BOROUGH Consolidation Committee March 22,2021 A Consolidation Committee meeting of the Kodiak Island Borough Assembly was held on March 22,2021,in the Assembly Chambers of the Kodiak Island Borough Building, 710 MillBay Road.The meeting was called to order at 6:38 p.m. ROLL CALL Present:Kewan,Kornelis,Thran,Thomas,VanDyke,alt Branson,alt Turner,ex-officio Bahnke Absent:Culbertson,Grif?n,Kavanaugh,Whiddon PUBLIC COMMENTS (Limited to Three Minutes per Speaker) None AGENDA ITEMS Borough Clerk,Alise Rice provided a review of board,committee and commission responsibilities,roles,and rules;clari?ed roles of alternate and ex-of?cio members; requested oath of office from new City participants. Minutes of the February 22,2021 meeting -Ms.Bahnke requested correction of her closing comments regarding absent committee members. -Minutes,as corrected,approved by unanimous consent. Assembly Composition -Mr.Whiddon was absent and unable to speak to this item. Public Outreach -Committee members viewed the new webpage about consolidation and were asked to providefeedbackand/or approval for advertising it to the public at the next meeting.Consolidation Committee Survey —Draft-Committee members were introduced to a draft of public survey questions and askedtobepreparedtodiscussatthenextmeeting.Ms.Branson shared concerns about public outreach:1.Reach out to committee members who have not been regularly attending tofindoutiftheyremaininterestedinbeingmembersofthiscommittee.2.Committee members should have a good understanding of the means thatmeetingsareadvertisedtothepublic.-the committee requested that staff provide a list at next meetingKodiakIslandBoroughConsolidationCommittee MinutesMarch22,2021 w w w. k o di a k a k. us / 7 4 0/ T h e- Q u es ti o AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 133 of 156 IoaomomozSm_x<_n_ov_ 5.mt. »zms_zm:o_.o< 2..one5gm__a< ms:oz<minoz_Ems_Caz ..mw mxccmm.22new:omcm.m.22Cu0o_tO«O.:mO_9...2um.2m_:_E_o< doom29>9.o:mm:u>m>.:m9:£9.05ucmommanmxs9:u9___9.:2:_u22m..m...._..._>_. .:om_.:o>mm___.s>9::9?._o:mE.2_._>_.9_o.a 9.2umm:.9:newm.2o>9:2comm::oom_mm_:o:m:__omcoomc_u.mmo.commzsoo__n:a:9: mm:_EEoo9::o_uc_Em.om_m9..w.m.._:_m:.9.mm:m.:o<mmc:oos_coqoEo:E99.E9... mo:_EEoom__:.9:9:s_um.m2.o.sucmco:2cwwo.qm.v_.o_o2:con:_u2om:m.mxccmm.m_>_- .wm:_EEoo9:2:2_.mmm.qmco:mm:c >m>.:w9::2w_om.aqmucmmmmaamz9:u9___ms:9:v2..9:Eooom_mw__m...ov_..s_- .u2mo.omm;:2:mmmqnma9:u9___mcw:9:u2:mEEoo:m.smv_.m_>_- m..zms_s_oooz_mo._ommmmsms mm:_EEoon:m 9:B.mnEmEmon2:m.mtonew6_oEsmmm.s_c:EEoo9::02mm.2c_ $9.9:59.2.0;newm>:om._nom.._c_mEm..2Eoocoo_umwwo.axmmmEoc._..._>_- .m_.:cov_.o.s2wm:_EEoon_:wm__o.9:..mEama28.2.6:m...._..._>_. dom_.:_.o.s:95cm:9.:9::o_m.m>mm.9_m2umzmto.9..:._..._>_- ..mtmcom:0_.o:mm.o9:.3uouoowaucm:m_a..o:_m:m.:9::o:2.on:_:o.._m :_mm2.:on2.63.:2»8:m_mm:_EEoo9::2:Emocoouommmaxmoxccmm.22- .::wE:.m>omu2mu__om:oom.2_.o:mm.o9.00__owwoooa9:2m:_:_2w_E2_m_..F ucm.Emc:m_xw.so_>om N4m.2q9_o_..o_.mm.oouoo.mmm_._m:m_262 ._.omo.qam E92m.2§B~\m.62.”.:moE2umm.mmnew>_2m.mammmc_x.o>>cmmnm>m;2:5 m.mnEmEoo:_EEoo-n:mEmusn2:m.mm__m:.ov_..s_new..m_...F.._>_.9_>n_cm>.._>_- mauam .mc:mmE :8:9:Ema:o.m$9:m..Eomm..2m:9:wEm.9_m___.sco9.m.m.22- E9:.:_.s_.o:mE.2:_29$ 2.52..ou_mcoo2cum:25on.:m__mcm_xwmam6:on>cmEcan.m.2:aEoo w>9_8:obm.9.E9:>:_c:EEoo.:o:0>cmE:9:oN_..moom.2:c2.oqE_m_:_.m ww=.E__>_8.._EEoo co=mu__ow:oO m K8 MN:o.m_>_ c :98 Ema.xm?ox xm_uov<v_<\Eoo.c_cm__n:onoo.2<<s> 30.5m_xm_uov<v_<\Eoo.C__.._w__Q3 Now .m__a<“co _um>o.aq<AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 134 of 156 KODIAK ISLAND BOROUGH Consolidation Committee April 5,2021 A Consolidation Committee meeting of the Kodiak Island Borough Assembly was held on April 5,2021,in the Borough Assembly Chambers of the Kodiak Island Borough Building,710 MillBay Road.The meeting was called to order at 6:35 p.m. ROLL CALL Present:Kavanaugh,Kornelis,Thran,Thomas,VanDyke,alt Turner Absent:Culbertson,Grif?n,Kewan,Whiddon,alt Branson,alt Delgado,ex-of?cio Bahnke,ex-of?cio Powers PUBLIC COMMENTS (Limited to Three Minutes per Speaker) None AGENDA ITEMS Minutes of the March 22,2021 meeting -Approved by unanimous consent Assembly Composition -in the absence of any new proposals brought fon/vard,Mr.VanDyke moved to remove the item from the agenda,seconded by Mr.Thran.Passed by unanimous consent. Public Outreach Feedback regarding webpage at -The Committee discussed suggestions for minor changes to the webpage and approved promoting it when the changes were made. Motion to approve the webpage for public promotion:Thran;2"“:VanDyke;Motion carried by unanimous approval. -Committee members reviewed the survey questions and made recommendations forchangestobebroughtfowvardatthenextmeeting.Public OutreachReachingresidents who do not have computers or do not speak English.-Ms.Christiansen read from an email sent by Ms.Branson recommending thefollowingoutreachforresidentswhodonotspeakEnglishand/or do not have internetaccess:o Translate information about consolidation into Tagalog and Spanish.0 Contact Fil-Am association for assistance in providing information to theirmembership.o Contact a representative of St.Mary's church for providing information to theircongregation,particularly their Spanish speaking members.Kodiak Island Borough Consolidation Committee MinutesApril5,2021 ht tg s:/ / w w w. k o di ak ak . us / 7 4 0f l' he C o n s ol id AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 135 of 156 zooomomozSm_x<_oov_ caow» »zms_zm:o3< 2..one©88.m5,. ms:nz<minoz_Ems_pxmz Em .mo_._>=om co_.mm.omcooucmEmuzn....omm.So£_.s9__.._9_.8m.mnEoEn9_cm£;mm:cm>mv_.m_>_ dcozmmza>m>.:mor:coxomnumm..8_.o_..m_ow.aamummmoaxomv_>ocm>.._>_ .voSn_.Eoo>9:x.o.s m5.8m._0QF_0Enmxcm?.mm.w.mo.amc_xmEon2um_mmm;9.E5nmu?m..m.ch.._>_ .o__ea9.. £5,wmmmcm8>._:3.oaqozoommwe___.s>m>.:wm£Emacs.on.9:umu?mw__mc.ox.._>_ m..zms_s_oooz_mo._ommmms_ms_ ducomm9.2.coas26:8.8Em:m_£..om=_EEoo=8ma.2m:o_.mm:_onewEmocoo Bmmw.m9.5new.sw_>m.o.wcozommco9.9comm___.sm.mnEmEmm=_EEoon:wm5- ..m.o_..mmc_c_Sc_mEdcozomm.m__E_mmc_c_n_:.oo8o>mo_ouo£mEmE vm5_.ommuucmmw=_EEoo-n_:m9:8ouooooc?sooho:o_m.m>muwu_>o.a.oc.:._...s_- .30:wmm:mcm_.89..£_.s25m5m_._nEoo 2Bo;Scamv_c_£6.3mmmm_..m_.m_ucmEm.ot=oSnE?cooc_.m___.._wm.m.s>05 55canmmuoocm:o.omucm35.6N.8350mc_.so_>m._own_.ommu.._m:mcm>mv_.ms_- %>>o__8:o=mm.owuoo .mc_.wmEaxwcmg..m:o_mm:om_u.m_._t8ucmSnug:.o£o..m.8 c.3o.___.sEm:m_£ucmsow__.q<coEmma.09..___.som:_E:.oon:mmg....uo.m>oom_u m.m>9:mmmo=_EEoo8:8Eoocoowemmw.muw_E:mu_mc_.n___.snewummusnuo__Eov mcm...ucmewmusn_m>m_>.mEE_..mmmc_o:vo.a_.ox.o.s8u..mE_>mE._.._.o_.mu__owcoo .8cozamqm£_.sumu_En:wan8um._:ao.593.mm>-oo.£m.6_.o_.mm.o£_.s295.8 m_._>o_...8v_.o.soEm.8vcmcomoaamm£ummmzomiucm.9:mm:_EEoon:woz..- mm=_EEoon:muomvsmE08222.:Emuzm co=m.oq.oo=.mEao_m>mn_o_Eo..oom_xm_uov_ mo.mEEoo8o.mnEm_._o 820asom £62.2.. ”ma:o.m>._::EEoo8Socomma0 .m.9_.o>>._m££_.sBmcm8mm_.mE.mo_moo_8:o=mE.8.._ou_>o.n_o .co_.mE.8..__uou_>o.aonEsocmmm_._::EEoowmm___>. .mEou_mo.>._::EEoo .o_..mmco_..mE.8c_mc_u_>o.q:_.o_..mwm£??coo wmSc__2 omz_E.Eoo co_..mc__omcoo cmzo Fwow.m__a< am _8m_m_xm__oov_ Now .m>m_>_“co _8>2&<AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 136 of 156 KODIAK ISLAND BOROUGH Consolidation Committee May 3,2021 A Consolidation Committee meeting was held on May 3,2021,in the Borough Conference Room of the Kodiak Island Borough Building,710 MillBay Road.The meeting was called to order at 6:36 p.m. ROLL CALL Present:Kewan,Kornelis,Thran,Thomas,VanDyke,alt Turner,ex-officio Bahnke Absent:Culbertson,Grif?n,Kavanaugh,Whiddon,alt Branson,ex-of?cio Powers PUBLIC COMMENTS (Limited to Three Minutes per Speaker) None AGENDA ITEMS Minutes of the April 5,2021 meeting Approved by unanimous consent. Ongoing business:Public Outreach Modifications of draft survey questions were reviewed and approved with corrections and the addition of the opportunity for respondents to include other comments and suggestions.A motion to add age and gender demographic information to the survey did not receive a second. Discussion included questions about how to distribute the survey,which may be accomplished in part at Crabfest.Further discussion to solidify ideas at next meeting. Ongoing Business:Budget document that includes a separation of areawide,road system,and publicsafetyservices,totaling $86,815,082 at this time.It was noted that there arenoreductionsofstaffatthisstageofthebudgetdevelopment.Ms.Bahnkerequestedthatanorganizationalchartbecreatedtoaccompanythebudget foravisualsenseofstructure.MEMBERS CLOSING COMMENTSMr.Thomas provided a per capita cost based on the budget total provided by the budgetsub-committee.Mr.Kornelis stated that he is willing to promote the survey at Crabfest,if he has timebetweenworkingattwobooths. Kod iak Isl an d BoroughConsolidationCommitteeMinutes May 20 21 AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 137 of 156 (V> caems »zms_zm:o3< caown5Row_t32 ms:oz<m_._.<owz_Ems_pxmzEm .>o>._:m9:Eumv:_oc_ mcozmmzuoEam.moEmu__oxom_9:EumE_oaamw__omm;mamE5u??wmxccmm.ms_ amoom.2$050.03cozorcoa >m>._:w53>mc_.___2Seamu9_o._vcmE?m_uoxcm£.co_mm:om_um£um?omaamcmE._..._>_mwS:__>_om:_EEoo co=mu__omcoo cm:Fmow_m>m_>_ o._om_2a_m_xm?ox zonomomn_zSw_x<_n_oxNowK0:3.“co uw>o._aa<AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 138 of 156 KODIAK ISLAND BOROUGH Consolidation Committee June 7,2021 A Consolidation Committee meeting was held on June 7,2021,in the Borough Conference Room of the Kodiak Island Borough Building,710 MillBay Road.The meeting was called to order at 6:30 p.m. ROLL CALL Present:Griffin,Kewan,Kornelis,Thomas,VanDyke,alt Turner Absent:Culbertson,Kavanaugh,Thran,Whiddon,alt Branson,alt Delgado,ex-offico Bahnke,ex-officio Powers PUBLIC COMMENTS (Limited to Three Minutes per Speaker) none AGENDA ITEMS Minutes of the May 3,2021 meeting -Approved by unanimous consent Committee Updates -Code subcommittee has not received task division from Ms.Kavanaugh and have not accomplished any work. -Budget subcommittee has not met since last meeting.Vl?thnew City and Borough budgets approved they will have current information to work with. Public Outreach,survey distribution -City representatives are not present at this meeting;they are said to have discussed at a City Council meeting that they were taking the summer off but no official word has been provided to the Consolidation Committee —so we are unsure if they will be available to discuss this matter. -Mr.Kornelis asked to have the survey translated into Spanish and Tagalog -Mr.Thomas suggested mailing out a postcard people link/QR -Mr.Turner stated a preference for using Survey Monkey-discussion continued about who to mail the postcards to,property owners or voters?Mr.VanDyke suggested that the lists could be merged,essentially mailing to bothsets.Discussion also focused on dates for survey to be distributed and then closed.Motion:Distribute a post card mailer directing local property owners and voterstoaSurveyMonkeylinkfromJuly1throughSeptember30,2021.Motion carried by unanimous consent.Work Plan Review/Update-most members felt the work plan remains relevant to the tasks that need to beaccomplished.Mr.Thomas requested the addition of place in the schedule to pauseandaskifwearedoingwhatthecommunitywantsKodiakIslandBoroughConsolidationCommitteeMinutesJune7,2021 AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 139 of 156 IonomomDZ<._w_v_<_n_ov_ ca 8.. »zms_zm:o_d< ea85©Row .9 22. ms:oz<minoz_..mm_s_Caz Em .wu_omu2maooa9:.8 8:3 ms.coumoma..o_.mu__owcoow>m;new598.5mmmooa9:wow29____u_:o.s9_>n_:m>.._>_- .mmc=mmE Emtmo.8m.muco_mo_m_.o=o__um_.:_oz;£_.sx.o.s2ummco:ucmmww=_EEoo .._m:o.oo_ ucm.:_o.50..:..o._2uwoc85.26..:.o=mu__omcoo.2mo...2.38.0:.omn_.>ozc_>.E_..oo BSo>_n_mmoacam.mEE:w9:cm:o.£E52.0Soucm.:_m.._mnw9ma_o_Emm__oc.ov_.2. down.298.5m.mm.._>oEoo=_EEoom£mom39.:_u_:o.sumtmco m£ao_w>mv20:5.0uotmauoomm9.23._mumcmo”.mnEmomoc_>_nEomm<2 wuoo camEmusmm£Emmma29:.u__..o.S.m.wnEmE>_nEomm<_._mmcmzom_n_mmoQ9..2 man .wn_Em>oz.0camms.3View.»9.23330.5mmoo:_EEoo9:0389:.u_:o.s.o:.:._...s_. .._8_.._u8E98.ao_o_.__...2 2.. _omEom$5m.._§.wcozmmzc>o>.:mms..0co_..m_m:m..ms.£_.smocm?mmm_uw.mtocE_.0 .._>_- .um.m.smcm._%_m_uov_ho>._..:EEoo9:.2m>oE_m_o__ocon m_.o=mu__omcoo2..cozwmsc9:9__>9.BESm_mm.Emm.maEmE__o_.:oo35.32,um.m_u:o.s new59.o.m:_.m..m:..0.95mo=_EEooco=mo__omcoo05ScammEwEEoom:_.moE __oc:oo >209:.9:uo.Ew_mc_..omEw£ucmsm2E.___.sSn22.Em_.__o>m..mm___.sMmEoE..._>_- xom:com.m0.59:.w_m£Hcmamv..w_>_- m»zms_s_oooz_mo._ommmms_ms_w9:c__>_mmzeeoo:o_.mu__ow:oo a Row K 2.2. 5 seem vcm_w_xm?ov. wmom.9 .wnE9amm“co _8>9_&<AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 140 of 156 KODIAK ISLAND BOROUGH Consolidation Committee September 13,2021 A Consolidation Committee meeting was held on September 13,2021,in the Borough Conference Room of the Kodiak Island Borough Building,710 MillBay Road.The meeting was called to order at 6:30 p.m. ROLL CALL Present:Grif?n,Kewan,Kornelis,Thran,Thomas,VanDyke,Turner,ex-officio Bahnke Absent:Culbertson,Whiddon,alternate Branson,alternate Delgado PUBLIC COMMENTS (Limited to Three Minutes per Speaker) No public comments AGENDA ITEMS Minutes of the June 7,2021 meeting were approved by unanimous consent Survey Update:The committee previewed the survey in the Survey Monkey format and discussed distribution by early October Attendance Summary:Discussed addressing the lack of participation by member Culbertson;replacement of Assembly member Kavanaugh vacant seat via her Assembly seat replacement. Committee Reports Code Committee:the committee appreciates Mr.Turner’s provision of the combination of current City and Borough Code and will review to look for duplications and/or con?icts,then will look for sections that may be removed,and additions that would be appropriate. delineated;need to look at current assessed property values;appears that propertytaxandsalestaxrevenuesareapproximatelyequal MEMBERS CLOSING COMME NTSMs.Bahnke shared that a comp ensati on studyforCityemployeeswasperformed,andresults will be shared at the October 12 , CityCouncilmeetingincaseanycommitteemembers are interested. Mr.Kornelis congratulated Mr.forperfectattendance Mr.Thran commented that he c o n ti n u e s tothinkaboutthescheduleforthesurveyrelativeto staff support availability. Mr.Turner will be out of town N ov e m be r 24- Decemb er 13 Mr.VanDyke thanked committe e forattendingandmovingtheprocessfon/vard. Kodiak Island Borough ConsolidationCommitteeMinutes September 13,2021 AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 141 of 156 UC) mmS:__>_wc=_EEoo co=mv__om:oo ;mw.. _ t_m__8v_ :3 SK »zms_z¢:o3< Row.3 .2200 m_>=._.m»<ouz=mms_._.xmZ Em Fwom.3 .3080 “co _uo>oaa<DZ/Em.v_<_ooxAGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 142 of 156 KODIAK ISLAND BOROUGH Consolidation Committee October 11,2021 A Consolidation Committee meeting of the Kodiak Island Borough Assembly was held on October 11,2021,in the Borough Conference Room of the Kodiak Island Borough Building,710 MillBay Road.The meeting was called to order at 6:30 p.m. ROLL CALL Present:Griffin,Kewan,Kornelis,Thran,VanDyke,alt Turner Absent:Thomas,Whiddon,alt Branson PUBLIC COMMENTS (Limited to Three Minutes per Speaker) None AGENDA ITEMS September 19,2021 Meeting Minutes were approved by unanimous consent Survey Update: Staff provided an update that the Survey Monkey plan subscribed to does not include translation services;mailing lists have been obtained but not yet combined;printing and mailing service needs investigation for timeline.The committee set a date for release of early November. Committee Updates: The Code Committee has divided up sections to review;discussed applicability of current City and Borough codes and how to adapt. The Finance Committee had no changes to report. MEMBERS CLOSING COMMENTS -Mr.Kornelis congratulated Mr.Griffin on his appointment to the Borough Assembly. -Mr.Turner shared that he had a recent conversation with the Acting Manager about schedule for the Consolidation Committee bringing an update to the Assembly,and the probability of hire a consultant to develop a ?nancial assessment for potential consolidation. information about budget and services;shared information about the consultants hired forassistingthecitywithinformationaboutannexation;and provided an update about theanticipatedavailabilitytimeforafeasibilitystudyonannexation.SET NEXT MEETING DATE AND TIMENovember8,2021ADJOURNMENT7:07 p.m.KODIAKISLAND BOROUGH Approvedon:November8,2021 Kodiak Isl an d Bor oug h ConsolidationCommitteeMinutes October 1 1, 2 0 2 1 AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 143 of 156 AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 144 of 156 KODIAK ISLAND BOROUGH Consolidation Committee November 8,2021 A Consolidation Committee meeting of the Kodiak Island Borough Assembly was held on November 8,2021,in the Borough Conference Room of the Kodiak Island Borough Building,710 MillBay Road.The meeting was called to order at 6:30 p.m. ROLL CALL Present:Grif?n,Kewan,Kornelis,Thran,Thomas,Vandyke,alt Turner,ex-of?cio Bahnke Absent:Whiddon,alt Branson PUBLIC COMMENTS(Limited to Three Minutes per Speaker) None AGENDA ITEMS Membership Update Newly appointed Assembly member Griffin will replace Ms.Kavanaugh in the Assembly seat on the Consolidation Committee,Ms.Cu|bertson's and Mr.De|gado's seats have been of?cially declared vacant,and the Clerk's Of?ce will advertise to fill the vacancies. Minutes of the October 11,2021 meeting Approved via unanimous consent Survey Update The survey distribution is on hold pending the development of a mailing list to include property owners and registered voters. Committee Updates by the City and Borough auditors;it was also suggested that we procure and produceafeasibilitystudy;funds will need to be budgeted.Code committee:members are each reviewing sections of the proposed code andthenwouldliketohavecommitteereview.MEMBERS CLOSING COMMENTS-Mr.Thomas requested a work plan review for next meeting.-Mr.Thran requested an update regarding work remaining to be accomplished.-Mr.Vandyke congratulated Mr.Grif?n on his appointment to the Assembly;looking forward tocatchingupafterrecoveringfromhavingCOVID.-Ms.Bahnke will be attending the annual Alaska Municipal League Local GovernmentConferenceandwilllookforanopportunitytospeakwithLocalBoundaryCommission staff. Kodi ak Isl an d BoroughConsolidationCommitteeMinutes Nov emb er 8,2021 AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 145 of 156 \/ ca noun »zms_zm:o3< Row.2.8_e8mo ms_:.oz<m:.<o.oz_Ems_Caz Em mcoz .§_a8_m.2.m2.=._s_3::2_8._E_.=m»zms_s_ooo_._m:._ .m_n_mmoa__ t?mco_mw_EEoobmucsom.80..5:5v__22mxccmm.m_>_uom?zoocmWmczwms uxwc9.:._£o?aoaqmon_u__._o>>cozzmanewcma£959:B>>m_>9mgm...“umoam:E_.0 gs. .o_>oom:_>2._o_9_%cm>..__>_2 EoEE_oa_am>_nEmmw<co:_t:O.._>_Bm:o=m_3m._m_._ooummmwaxwcmamx.22- Now _m.onEo>oz m2::__>_w0EF_EOO co_.m_o__ow:oo ._onEmomn_“coozSm_x<_oov_AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 146 of 156 KODIAK ISLAND BOROUGH Consolidation Committee Regular Meeting December 20,2021 A Consolidation Committee meeting of the Kodiak Island Borough Assembly was held on December 20,2021,in the Conference Room of the Kodiak Island Borough Building,710 MillBay Road.The meeting was called to order at 6:30 p.m. ROLL CALL Present:Grif?n,Kewan,Kornelis,Thran,VanDyke,alt Turner,ex-of?cio Bahnke Absent:Whiddon,alt Branson PUBLIC COMMENTS(Limited to Three Minutes per Speaker) None AGENDA ITEMS Approval of 11/8/21 Meeting Minutes -approved via unanimous consent Committee Updates -Budget Committee:committee members met to discuss content and presentation of proposed budget;willwork on formatting for presentation at next meeting;would like to meet with Ms.Bahnke to review pieces of the budget that are currently in City budget -Code Committee:Mr.Thomas provided notes regarding review of his assigned section prior to his resignation from the Consolidation Committee;other members need to meet to combine the sections reviewed. Work Plan Review -discussed progress of the committee as a whole;Ms.Bahnke requested that staff and Chair meet to update the task list and set future agendas. need to appropriate funds for legal construction and legal review of a petition;possiblethird-party contract to review ?nancial and political feasibility of consolidation andobjectiveperspective;request for information from City annexation study;possibility offormingapetitioncommittee.Chairman Griffin requested that staff ?ll in pieces of petition with information that hasbeendiscussedandrecommendationsthathavebeenmadebythecommitteeMEMBERSCLOSINGCOMMENTS-Ms.Kewan expressed thanks for the reminder of process and need for legal review.-Ms.Bahnke suggested outreach to the City Council if there are concerns about Citygovernmentrepresentativeattendance.Kodiak Island Borough Consolidation Committee Regular MeetingDecember20,2021 Minutes AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 147 of 156 7v zoaomomoz<._w_v_<_o co_wm_EEooEtmcoum.__mEmco_wm_EEooEmucsom_moo4 m._<_mm=<s_._<zo:<s_mou_z_ caNNK »zms_z¢=o3< «Sm«N235.. ms:oz<minoz_Ems_pxmz Em .EwEEm>omE09.:.6xmcmncoEm_2_ ucmEmEw>_o>c_mm=_EEoom.9_c:mm_.22.o:o_.m_om.aqmumwmwaxm:E__0.._>_- .>u3wco=mxm:c< xm_uov_8E09:.0mzswm.m£mc_mwwc__uo.mw._mE_m_as.9:umumumom_mcm:_._..._>_. .:o_.md_o_tmao>=E:mmma...: EoEEm>omE09__E%2mEmEEoo5;.2oxccmm.m_>__u9_cm£m__wEov_.._>_- scam:o=mxwcc< xm_uov_3E09.:_o3.329:mc_mom9Emzcem:_v_oo_newammusnvmmoaoa c_£_>>m__Emu29:com:_v:o>>2Emzcohm:_xoo_mm;onEma9_>n_ca>..__>_- moS:__2 emom_oN.mn_Ewomn_ mc=mm_>_.m_:mommo=_EEoo cozmv__om:oo cmzeomucm_m_v_m_uov__ “co _8>9_&<AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 148 of 156 KODIAK ISLAND BOROUGH Consolidation Committee Regular Meeting March 21,2022 A Consolidation Committee meeting of the Kodiak Island Borough Assembly was held on March 21,2022,in the Borough Conference Room of the Kodiak Island Borough Building,710 MillBay Road.The meeting was called to order at 6:33 p.m. Roll Call Present:Kewan,Kornelis,Neff,Thran,VanDyke Absent:Griffin,Branson,alt Turner,ex-officio Bahnke Public Comment (Limited to Three Minutes per Speaker) None Agenda Items Approval of the December 20,2021,meeting minutes -Approved by unanimous consent via voice vote Sub-committees: Open Meetings Act discussion The committee discussed Open Meetings Act protocol brought fon/vard by concerns of Ms.Bahnke.All agreed that any sub-committee meetings will be noticed no less than 72 hours prior to a meeting and will be open to the public. Budget format update The sub-committee efforts were on hold pending the discussion of the Open Meetings act;Mr.VanDyke summarized the sub-committee’s previous efforts to create a potential structure for a budget that would incorporate the services discussed by the Consolidation Committee as a whole.Also discussed the City of Kodiak Annexation Study and the possibility of incorporating it into a new consolidation study.New member Mr.Neff asked clarifying questions.The committee as a whole discussed the efforts and appropriate time to request Each of the sub-committee members worked separately to review sections ofcodethathadbeencreatedbycombiningcurrentCityandBoroughcodes.Mr.Grif?n was not available to summarize the current status.Petition reviewReviewed and discussed the pieces of the petition that will need further effortforcompleting.Requested that staff supply language for State StatutereferencesinExhibitF.Supporting Brief.Committee Members Comments-Ms.Kewan expressed appreciation of staff support Kod iak Isl an d BoroughConsolidationCommitteeRegularMeeting Mar ch 21 , 2022Minutes AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 149 of 156 :5BK u:oE:._:o_c< «mom.8__a< wE_._.6:5wanem:=mo_2$32 now .._®nEOE_m:o=_uum 9:.8co=m_omaamummmmaxocanmo=_EEoo9:Btmz.._>_coEoo_....<s9_>n_cm>.._>_ .oo=_EEoo m52tmzgs.umEoo_9s?oaasmt?m_oco_?_omaamuowmmaxo:E;._..__>_. ._um_:_umcomonm:_.omEmm=_EEoo-n:m$925wuo?mmscm.new.mw=_EEoo ..__>_uoEoo_w>>?oaasmt?m_ocozgooaamm__wcov_..s_- mmSc__>_«SN _§;o._m_>_ mc=mm_>_Esmmmom=_EEoo :o=mu__omcoo cmseom_2_m_m_xm__8v_ Nmom.2 __a<“.5 _8>e&< n_z<._w_v_<_n_ov_AGENDA ITEM #18.A.1.Consolidation Committee Meeting Minutes from February 2021 to March 2022...Page 150 of 156 Bu 1.CALL TO ORDER/PLEDGE OF ALL GIANCE Chair Richard Carstens called the re lar meeting to order at 6:02 PM. 2.ROLL CALL Board Members present were Chair Richard Carstens,Paul VanDyke,John Parker,and Craig Walton.Mike Dolph was absent.A quorum was established.Also present were Fire Chief Lee Finlayson and Staff Patricia Valerio. 3.ACCEPTANCE/APPROVAL OF AGENDA WALTON MOVED to approve the agenda.PARKER seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4.APPROVAL OF MINUTES PARKER MOVED to approve the minutes of May 23”‘,2022.WALTON seconded. VOICE VOTE ON MOTION CARRIED UNANI OUSLY. 5.ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT WALTON MOVED to acknowledge the receipt of ?nancial report.VAN DYKE seconded. 6.VISITOR COMM NTS -none. 7.FIRE CHIEFS REPORT Chief Lee Finlayson reported that he found a brand-new trailer on-island.He found it for sale for $6,500 by a private owner and spoke with them.It was purchased in Anchorage and was used to ferry items over during a move,but that is all the history it has.It has most all the speci?cations desired by Chief Lee,and with a few modi?cations (adding of shelves)it will suit their purposes wonder?illy. Sawyer.After receiving an itemized listing of purchases from the Borough ?nance of?ce he isconcernedthatthereisnotrackingofradios.He proposes doing an internal inventory to locateallitemspurchasedfromAKSALA.The Board agreed and gave him the go ahead to have folksworkonthattask. FIRE PR OT EC TI ON AREANO.1BOARD E C U L A R MEETING 14"‘,20226:00pm. EFIREALL AGENDA ITEM #18.A.2.Fire Protection Area No.1 Board MinutesPage 151 of 156 AGENDA ITEM #18.A.2.Fire Protection Area No.1 Board MinutesPage 152 of 156 8.CHAIR PERSON’S REPO T Chair Richard Carstens thanked Chief Lee and his ?ancé for all the work they did on the front gardens for the station.He also noted that there are grounds keeping tasks that should be done to make sure their campus stays clean and presentable.He would like to have a work group of volunteers work on the grounds. 9.OLD USINESS A.Timeline of Chief’s Replacement Vehicle PARKER MOVED to approve publishing the Request for Proposals for the Mini Pumper and amended speci?cations.VAN DYKE seconded. ROLL CALL VOTE ON OTION CARRIED UNANIMOUSLY. There was discussion among the Board and edits made to the specifications. VAN DYKE MOVED TO amend the speci?cations in the RF P as follows: I Typical Units:F-550 changed to F-450 I Power Train 1.1.1:Added 6.0 liter or higher I Drive Train 2.2.2:Added Dually Axle I Chassis 3.1:Changed to “Operating wight of one ton or more.” I Chassis 3.9:Added “compartments comparable to a mini pumper.” I Electrical System 4.1:Changed warrant e.i.to “3 to 6 years or 50,000 miles” I Electrical System 4.3:Added “two-way radio provided by Bayside for installation.’ I Miscellaneous 7.7:Changed to “Shipping prices to be outlined on Appendix A of Request for Proposals to include:7.7.1 FOB Kodiak 7.7.2 FOB Seattle 7.7.3 Pick-up direct from manufacturer or assembly plant.” Delivery 8.1.7:Added “delivery costs should be included as outlined in section 7.7” to “3-year bumper to bumper and 5-year powertrain.” sess a current Vehicle Business License,” thorized warranty repair facility in Anchorage and e cost of the manufacturer”. ith “10.2.4.3” .1”with “10.2.4.l” s from receipt of written noti?cation”with 96 hours 9 f the proposer”after The Borough’s inspection urposergency”between provide and replacement.word “ware”o (2)working days”to “four (4)working days”nufacturer”between “workmanship for the”and “full Warranty 10.1:Changed 8 to 10 year Warranty 10.2.4.1.1:Changed to “Pos Warranty 10.2.4.1.3:Replaced “an au Fairbanks,as a minimum”with “at th Warranty 10.2.4.2:Replaced “14.1”w I Warranty 10.2.4.2.2:Replaced “13.2.4 I Warranty 10.2.5.2:Replaced “48 hour from receipt of written notification” I Inspections 12.1:Added “at the cost 0 Inspections 12.1:Changed “equipmen prior to ?nal delivery,is for the sole p Replacement Parts 13.1:Added “eme Replacement Parts 13.1:Removed the Replacement Parts 13.1:Changed “tw Replacement Parts:13.3”Added “ma factory warranty.” WALTON seconded. VOICE VOTE ON MOTION CARRIED UNANIMO USLY.AGENDA ITEM #18.A.2.Fire Protection Area No.1 Board MinutesPage 153 of 156 AGENDA ITEM #18.A.2.Fire Protection Area No.1 Board MinutesPage 154 of 156 10.VISITOR COMMENTS —none. 11.BOARD MEMBERS COMMENTS P.Van Dyke Good job everyone. J.Parker were making good progress. C.Walton Very good discussion. R.Carstens Thank you to board,staff,and chief for all the hard work. 12.NEXT MEETING SCHEDULE —July 11"‘,2022 at 6:00pm 13.ADJOURNMENT PARKER MOVED to adjourn the meeting.WALTON seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 8.23 p.m. S MITTED BY: Date: Patricia Valerio,Board Secretary APPROVED BY:Date:Chair Richard CarstensFireProtectionArea#1 II U 2 2 AGENDA ITEM #18.A.2.Fire Protection Area No.1 Board MinutesPage 155 of 156 AGENDA ITEM #18.A.2.Fire Protection Area No.1 Board MinutesPage 156 of 156 Page 1 of 5 Kodiak Island Borough Assembly Regular Meeting Guidelines Thursday, July 21, 2022, 6:30 p.m., Assembly Chambers 1. INVOCATION MAJOR DAVE DAVIS OF THE SALVATION ARMY. 2. PLEDGE OF ALLEGIANCE MAYOR ROBERTS. 3. STATEMENT OF LAND ACKNOWLEDGEMENT MAYOR ROBERTS. We are gathered on the traditional homeland of the Sugpiaq, Alutiiq people and acknowledge the 10 tribes of the Kodiak Alutiiq Region. We recognize the Alutiiq culture that enriches our community to this day. 4. ROLL CALL KIBC 2.25.070… the chair shall cause the record to reflect the absence of the member, the reason for the absence, and whether the absence is excused by the assembly. Recommended motion: Move to excuse Assembly Smith who is absent due to work matter. ROLL CALL VOTE ON MOTION. 5. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non- controversial by the Assembly and will be approved by one motion. Recommended motion: Move to approve the agenda and consent agenda. VOICE VOTE ON MOTION. 6. *APPROVAL OF MINUTES (Approved under consent agenda.) A. Regular Meeting Minutes Of July 7, 2022 Page 2 of 5 7. CITIZENS' COMMENTS Agenda items not scheduled for public hearing and general comments. Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492- 9202. Please ask speakers to: 1. Sign in and state their name for the record 2. Turn on the microphone before speaking 3. Address all remarks to the assembly as a body and not to any member thereof 4. If calling in – turn off any listening devices to prevent feedback 8. AWARDS AND PRESENTATIONS – None. 9. COMMITTEE REPORTS 10. PUBLIC HEARING – None. 11. BOROUGH MANAGER’S REPORT 12. MESSAGES FROM THE MAYOR 13. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS – None. 14. CONSIDERATION OF CALENDAR - NEW BUSINESS 14.A. CONTRACTS 1. Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Service Area No. 1 Board Road Maintenance and Repairs, Snow Removal And Sanding For Service Area No. 1 Time and Materials Recommended motion: Move to approve Contract No. FY2013-34E amending Contract No. FY2013-34D with the suggested rate increases based on cost-of-living index for Service Area No. 1. Staff report – Dave Conrad, Interim Borough Manager Assembly discussion. ROLL CALL VOTE ON THE MOTION. Page 3 of 5 14.B. RESOLUTIONS 1. Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Post-Secondary Education Institutions In Support Of Local Student Tuition. Recommended motion: Move to adopt Resolution No. FY2023-08. Staff report – Meagan Christiansen, Grant Writer/Special Projects Support. Assembly discussion. ROLL CALL VOTE ON THE MOTION. 14.C. ORDINANCES FOR INTRODUCTION – None. 14.D. OTHER ITEMS 1. Authorization To Move Forward With Staffing Of The Interpretive Specialist Position At The Kodiak Fisheries Research Center Recommended motion: Move to authorize the manager to fund the Interpretive Specialist/Secretary position at the Kodiak Fisheries Research Center for a period of six (6) months starting August 1, 2022, in an amount not to exceed $8,000. Staff report – Dave Conrad, Interim Borough Manager Assembly discussion. ROLL CALL VOTE ON THE MOTION. 2. Assembly Authorization For The Manager To Award Contract No. FY2023-08 With NC Machinery For The Rebuild Of The 2006 CAT D7 Bulldozer Recommended motion: Move to authorize the Manager to award Contract No. FY2023-08 to NC Machinery in the amount of $675,000 for the CAT Certified rebuild of the 2006 CAT D7 bulldozer. Page 4 of 5 Staff report – Jena Hassinger, Environmental Specialist. Assembly discussion. ROLL CALL VOTE ON THE MOTION. 3. Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough Manager Recommended motion: Move to appoint Mr. Dave Conrad as interim Kodiak Island Borough Manager retroactive to June 22, 2022, with compensation at $140,000 per year. Staff report – Dora Cross, Finance Director. Assembly discussion. ROLL CALL VOTE ON THE MOTION. 15. CITIZENS' COMMENTS. Read the phone numbers: Local is 907-486-3231; Toll Free is 1-855-492- 9202 Please ask speakers to: 1. Sign in and state their name for the record 2. Turn on the microphone before speaking 3. Address all remarks to the assembly as a body and not to any member thereof 4. If calling in – turn off any listening devices to prevent feedback 16. ASSEMBLY MEMBERS’ COMMENTS MAYOR ROBERTS: The next Assembly work session is scheduled for Thursday, July 28, 2022, at 6:30 p.m. in Borough Assembly Chambers. The next regular meeting is scheduled for Thursday, August 4, 2022, at 6:30 p.m. in the Borough Assembly Chambers. 18. ADJOURNMENT Recommended motion: Move to adjourn the meeting. VOICE VOTE ON MOTION. Page 5 of 5 KIBC 2.30.030 A…. Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two- thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9390 TO: Kodiak Island Borough Assembly, Mayor Roberts FROM: David Conrad, Administrative Official RE: Managers Report, July 21, 2022 Silent Auction – The recent auction generated $17,527.00 Two Bayside Fire Department vehicles and one skid steer loader form the landfill were the items that were sold. The KFRC Aquarium and Touch Tank Attendance: June 30 – 124 July 1 - 239 July 7 - 215 July 8 - 154 July 14 - 113 July 15 - 125 Workforce Housing Summit – Attended the Workforce Housing Summit today. The main discussion was to review and discuss the recent McKinley Research study for Kodiak. The Kodiak Island Housing authority has the McKinley Research Study online at their website. Anticipate a joint presentation request of the upcoming joint work session in September. Employee Compensation Study – Proposals have been received. Staff has reviewed and is preparing the information for distribution to the assembly for review and consideration contacting past customers regarding satisfaction and overall performance. After the information is received the committee will meet and make a recommendation to the assembly for consideration. Assessing – KANA case – Working on disclosure depositions. KIB Attorney will be in town the week of August 8th in Kodiak. Assessing staff continues performing the required field work for the reassessment of properties within the City of Kodiak boundaries. Community Development - The new director is reviewing current documents, plans and operating procedures. Mike will continue to familiarize himself with Kodiak and the interaction of the Community Development Department with the residents of Kodiak. A request has been made to identify departmental issues associated with workflow and staffing. Finance – End of year reconciliation is going well. New POs are being generated as need. Staff is currently preparing the FY 2023 Budget Book for the Government Finance Officers Association (GFOA) Staff is has received concurrence and will begin the investigation related to bonds that could possibly be paid off early. This will take several days of research over several weeks. Engineering and Facilities – Bridge Evaluation and Planning Grant – This grant will be submitted 7/22/2022. The grant request is for $1,288,000. Staff has contributed and want to thank AML and AKDOT for the cooperative effort preparing this grant request. Bulldozer Procurement – E/F has presented the revised requests and the assembly will decide on the procurement this evening. Service Area Contracts – The sample contract was discussed at the July 14 Work Session. No definitive direction was given. Tsunami Siren Maintenance – Five amplifiers were found non-functional at three locations. Vendor is performing a verification check regarding warranty coverage. Amplifiers will require replacement. KFRC Spill – Awaiting final disposition from the ADEC regarding the status of the spill. Staff anticipates further monitoring requirements. The Main Elementary roof is continuing. Several discrepancies with the installation of the flashing have been discussed and corrected. Work is weather contingent. The anticipated completion date is prior to the scheduled start of school. Landfill – Eagle Nest take permit has been obtained from the US Department of Fish and Wildlife. Waiting for the Alaska Department of Fish and Game required portion. Anticipate this to be completed early next week. Staff continues to work with the ADEC State Revolving Loan staff for long term low interest loan for COBC associated work. List of Pending Items for Discussion Disposition of Closed School Facilities – Allowable Scope for Current Staff OSHA Voluntary Compliance Visit Continued update of the Personnel Manual ARPA Funding Assignment Discussion Related to State Budget Completion Grant Application and Local Match Funding Leases – Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care Major Maintenance Funding for Facilities Disposition of Mental Health Buildings – Information provided to the assembly Solid Waste Collection Contract Modifications Service Area Contracts Annual Contracts KFRC Staffing and Funding Additional Methods to Reward Employees in Personnel Manual Vehicle Replacement AMENDMENTS TO RESOLUTION NO. FY2O23-08 MAIN MOTION Recommended motion: Move to adopt Resolution No. FY2023-Oa Staff Report Assembly discussion. FIRST AMENDMENT — ALLOCATING $100,000 Recommended motion: Move to amend Resolution No. FY2023-(:@ by amending Line 30 to read 1. University of Alaska Anchorage, Kodiak College: $ State Amount" (07, ODD Line 31 to read "2. University of Alaska Fairbanks Kodiak Seafood and Marine Science Center: v $ State Amount" Assembly discussion to focus on the amendment only. ROLL CALL VOTE ON THE MOTION TO AMEND SECOND POSSIBLE AMENDMENT —ALLOCATING $36,588 Recommended motion: Move to further amend Resolution No. FY2023-e by adding the following in Lines 34 to 38 in the Resolution. BE IT FURTHER RESOLVED that $36,588 of funds returned from the FY2022 funding be allocated once an FY2023 budget amendment has been as follows: 1. University of Alaska Anchorage, Kodiak College: $ (insert amount here) 2. University of Alaska Fairbanks Kodiak Seafood and Marine Science Center: $ (insert amount here) Assembly discussion to focus on the amendment only. ROLL CALL VOTE ON THE MOTION TO AMEND 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 Introduced by: KIB Assembly Drafted by: Special Projects Support Introduced on: 07/21/2022 Adopted on: KODIAK ISLAND BOROUGH RESOLUTION NO. FY2023-08 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH APPROVING THE DISTRIBUTION OF FUNDS TO LOCAL POST -SECONDARY EDUCATION INSTITUTIONS IN SUPPORT OF LOCAL STUDENT TUITION WHEREAS, the Kodiak Island Borough has a documented history of providing funding to assist local students in obtaining a post -secondary education; and WHEREAS, the Kodiak Island Borough Assembly budgeted $100,000 in fiscal year 2023 to distribute to local higher education institutions in order to assist local students with the cost of tuition for obtaining a post -secondary education; and WHEREAS, the University of Alaska Anchorage, Kodiak College, and the University of Alaska Fairbanks Kodiak Seafood and Marine Science Center have submitted requests for this funding; and WHEREAS, these organizations provide expanded in-person educational opportunities for local residents without having to leave Kodiak. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the Kodiak Island Borough contributions to local post -secondary institutions will be allocated in the following manner: 1. University of Alaska Anchorage, Kodiak College: $ (insert amount here) 2. University of Alaska Fairbanks Kodiak Seafood and Marine Science Center: $ (insert amount here) BE IT FURTHER RESOLVED that $36,588 of funds returned from the FY2022 funding be allocated once an FY2023 budget amendment has been as follows: 1. University of Alaska Anchorage, Kodiak College: $ (insert amount here) 2. University of Alaska Fairbanks Kodiak Seafood and Marine Science Center: $ (insert amount here) ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS _ DAY OF , 2022 KODIAK ISLAND BOROUGH William Roberts, Mayor VOTES: Ayes: Noes: Kodiak Island Borough, Alaska ATTEST: Nova M. Javier, MMC, Borough Clerk Resolution No. FY2023-08 Page 1 of 1 KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Re ular S ecial Date: 9� �� L/ 9 � P Convened: Recessed: Reconvened: Adjourned: BY: SECOND: 011 oe BY: 6A SECOND: CM'S' BY: 4 SECOND: C/� �j ,� Y' `�`'� BY: <;A SECOND: BY: CSC SECOND: c 0 by YES NOYES NO YES NO YES NO YES NOi Mr. Arndt Mr. Arndt Mr. Arndt Mr. Arndt Mr. Arndt Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. Delgado Mr. GriffinMr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Smiley V Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley Mr. Smith . Smith Smith Mr. Turner Mr. Turner Mr. Turner Mr. Turner Mr. Turner Ms. Williams Ms. Williams Ms. Williams Ms. Williams Ms. Williams WOULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE THEIR VOTE? TOTAL: TOTAL: TOTAL: TOTAL:I Lo I TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Roberts I Mayor Roberts Mayor Roberts Mayor Roberts Mayor Roberts • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires 4; 4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. Regular Special KODIAK ISLAND BOROUGH ASSEMBLY ROLL CALL SHEET Date: 07/2 �7 Convened: Recessed: Reconvened: Adjourned: O BY:S BY:4V BY: BY: BY: SECOND: �� SECOND: SECOND: c'� SECOND: SECOND: JJ �cj � � a YES NO YES NO YES NO YES NO YES NO Mr. Arndt Mr. Arndt Mr. Arndt Mr. Arndt Mr. Arndt Mr. Delgado Mr. Delgado Mr. Delgado ✓ Mr. Delgado Mr. Delgado Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Griffin Mr. Smiley VMr. Smiley Mr. Smiley Mr. Smiley Mr. Smiley r. m i Mr. Turner Mr. Turner Mr. Turner Mr. Turner Mr. Turner Ms. Williams Ms. Williams Ms. Williams Ms. Williams / Ms. Williams WOULD ANYONE LIKE TO CHANGE THEIR VOTE? WOULD ANYONE LIKE TO CHANGE T.HEIR VOTE? TOTAL: TOTAL: -TF7TOTAL: V TOTAL: TOTAL: The mayor may not vote except in the case where only six members of the assembly are present and there is a three/three tie vote of the assembly. Mayor Roberts Mayor Roberts Mayor Roberts Mayor Roberts Mayor Roberts • Motions required for 2/3 vote to carry. 7 present requires 5; 6 present requires 4; 5 present requires -4;4 present requires 3 Reconsideration on the same day, suspension of rules, limit of extend debate, previous question • Majority vote is majority of the membership (quorum). Point of Order and Recess. KODIAK ISLAND BOROUGH Meeting Type: WlOr Date: 1� /C) � Please PRINT your name legibly Please PRINT your name legibly nk-jq,- �� l1JIS View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2023, No. 2 July 22, 2022 At Its Regular Meeting Of July 21, 2022, The Kodiak Island Borough Assembly Took The Following Action. The Next Regular Meeting Of The Borough Assembly Is Scheduled On August 4, 2022, At 6:30 P.M. In The Borough Assembly Chambers. APPROVED Contract No. FY2013-34E Amending Contract No. FY2013-34D With The Suggested Rate Increases Based On The Cost-Of-Living Index For Service Area No. 1. AMENDED, ADOPTED Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Post- Secondary Education Institutions In Support Of Local Student Tuition. AUTHORIZED The Manager To Fund The Interpretive Specialist/Secretary Position At The Kodiak Fisheries Research Center For A Period Of Six (6) Months Starting August 1, 2022, In An Amount Not To Exceed $8,000. AUTHORIZED The Manager To Award Contract No. FY2023-08 To NC Machinery In The Amount Of $675,000 For The CAT Certified Rebuild Of The 2006 CAT D7 Bulldozer. APPOINTED Mr. Dave Conrad As Interim Kodiak Island Borough Manager Retroactive To June 22, 2022, With Compensation At $140,000 Per Year.