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2022-07-14 Work Session Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Kodiak Island Borough Assembly Work Session Assembly Chambers Thursday, July 14, 2022, 6:30 p.m., Meetings are Live Streamed at www.kodiakak.us Please subscribe to be notified when agenda packets are published. Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Page 1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202 (Limited To Three Minutes Per Speaker) 2. AGENDA ITEMS 3 - 55 a. Discussion Of Service Area Contracts Agenda Item Report - Pdf 56 - 110 b. Discussion of American Rescue Plan Act (ARPA) Projects Agenda Item Report - Pdf 111 - 114 c. Staffing Level for Interpretive Specialist Position at Kodiak Fisheries Research Center (KFRC) Agenda Item Report - Pdf 115 - 187 d. Borough Manager Recruitment Update Manager Recruitment Update - Pdf 188 - 264 e. Mental Health Center Facilities Status Discussion Agenda Item Report - Pdf 3. CLERK'S COMMENTS 4. MANAGER’S COMMENTS 5. PACKET REVIEW a. CONTRACTS Page 1 of 264 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 • Contract No. FY2013-34E Amending Existing Contract No. FY2013-34D Service Area No. 1 Board Road Maintenance and Repairs, Snow Removal And Sanding For Service Area No. 1 Time and Materials • Contract No. FY2023-05 Purchase Of A Mini Pumper For The Bayside Fire Station from Rebel Strike LLC RESOLUTIONS • Resolution No. FY2023-08 Approving The Distribution Of Funds To Local Post-secondary Education Institutions In Support Of Local Student Tuition OTHER ITEMS • Authorization To Move Forward With Staffing Of The Interpretive Specialist Position At The Kodiak Fisheries Research Center • Assembly Authorization For The Manager To Award Contract No. FY2023-08 With NC Machinery For The Rebuild Of The 2006 CAT D7 Bulldozer • Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough Manager 6. ASSEMBLY MEMBERS’ COMMENTS 7. MAYOR COMMENTS Page 2 of 264 KODIAK ISLAND BOROUGH STAFF REPORT JULY 14, 2022 ASSEMBLY WORK SESSION Kodiak Island Borough SUBJECT: Discussion Of Service Area Contracts ORIGINATOR: Dave Conrad, Interim Borough Manager RECOMMENDATION: Review and comment on the sample contract and statement of work to refine and bid new contracts for all four road service areas. DISCUSSION: To be provided at or before the meeting. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 3 of 264 Service Area Routine Road Maintenance Contract Template - 1 AGREEMENT FOR ____________ SERVICE AREA SNOW REMOVAL Contract No. FY______ This Agreement made and entered into this day of , 2022, by and between the Kodiak Island Borough, hereinafter "Borough", a general law municipality and a Borough of the second class, whose address is: 710 Mill Bay Road, Kodiak, Alaska 99615-6398, and ________________, whose address is _________________, Kodiak, Alaska 99615, and licensed and qualified to do business within the State of Alaska, hereinafter called "Contractor." Now, Therefore, for and in consideration of the terms, covenants, conditions, and provisions contained herein, and/or attached and incorporated herein and made a part hereof, the parties hereto agree as follows. Section 1: Agreement to Perform. The Borough hereby agrees to engage the Contractor, and the Contractor hereby agrees to perform, complete, provide and furnish, in a timely and proper manner, and pursuant to and in accordance with all of the terms, covenants, conditions and provisions of this agreement, all of the work, services, labor and materials required to accomplish all of the work described in Exhibit A, Scope of Work, hereof at the times, in the manner, and for the consideration and payments hereinafter set forth. Section 2: Time for Commencement and for Completion of Work. (a) Commencement. Contractor shall commence the work called for in this agreement on execution of this agreement. (b) Completion. Starting on execution of this agreement, the work called for in Exhibit A shall be performed and completed as follows: The initial contract period will terminate on June 30, 2021, with a provision for three (3) one-(1) year extensions at the option of the Borough and depending on the availability of funding. Section 3: Contract Amount. As and for full payment, and in consideration of the timely and proper performance of all work called for by the Contract, as defined herein, and performance of all the terms and conditions thereof, the Borough shall pay Contractor in currency of the United States as follows: (a) The Contract amount is based on a documented hourly rate of pay to the Contractor with a not-to-exceed Total Contract Amount of ____ Thousand ____ Hundred and ______ Dollars ($_____.00). Section 4: Insurance Requirements. The Contractor must meet the following insurance requirements: During the entire period of the work, the Contractor shall provide the following types of insurance. All policies shall have a mandatory thirty (30) day cancellation clause. (a) Workers’ compensation as required by law and employer’s liability coverage at a minimum of $1,000,000. The Workers’ compensation policy shall include a Waiver of Subrogation in favor of the Kodiak Island Borough. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 4 of 264 Service Area Routine Road Maintenance Contract Template - 2 The Borough shall be insured as additional insured on all insurance policies except professional liability coverage. (b). Commercial general liability insurance, not excluding explosion, contractual liability or product/completed operation liability insurance - $1,000,000 per occurrence and $2,000,000 aggregate. (c) Excess liability coverage in the amount of $2,000,000. (d). Comprehensive automobile liability, bodily injury and property damage, including all owned, hired and non-owned, automobile - $1,000,000 per each accident. Section 5: Contract Documents. The Contract, and the component parts of this Contract, entered into by the acceptance of the Contractor’s and the signing of this Agreement consist of the following documents, all of which are component parts of said Contract and are as fully a part thereof as if herein set forth in full, and if not attached, as if attached hereto: 1. This Agreement; 2. [BID DOCUMENTATION] as accepted; 3. Notice to Proceed 4. Written amendments to this Agreement signed by both parties entered into after execution of this Agreement; 5. Certificate of Insurance; Section 6: Inspection and Retention of Records. Contractor shall, at any time during normal business hours and as often as Owner may deem necessary, make available to Owner in Kodiak , Alaska, for examination, all of its records with respect to all matters covered by this Agreement for a period ending three (3) years after the date Contractor completes all performance hereunder. Upon request, and within a reasonable time, Contractor shall submit such other information and reports relating to its activities under this Agreement to Owner in such form and at such times as Owner may reasonably require. Contractor shall permit Owner to audit, examine and make copies of such records and to make audits of all invoices, materials, payrolls, records of personnel and other data relating to all matters covered by this Agreement. Owner may, at its option, permit Contractor to submit its records to Owner in lieu of the retention requirements of this section. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 5 of 264 Service Area Routine Road Maintenance Contract Template - 3 In Witness Whereof, the parties hereto have executed this Agreement the day and year first above written. Borough: By: ________________________________ David Conrad Interim Borough Manager Date: _____________________ Attest: By: ________________________________ Borough Clerk Date: _____________________ Contractor: ___________________________________ By: ________________________________ Name and Title Date: _____________________ AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 6 of 264 Service Area Routine Road Maintenance Contract Template - 4 BOROUGH ACKNOWLEDGMENTS STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of , 2022, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared David Conrad to me known to be the Interim Borough Manager of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that he was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that he signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. __________________________________ (Seal)NOTARY PUBLIC FOR ALASKA My Commission Expires: STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of ,2022, before me, the undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared Nova M. Javier to me known to be the Borough Clerk of the Kodiak Island Borough, a municipal corporation, the corporation which executed the above and foregoing instrument; who on oath stated that she was duly authorized to execute said instrument on behalf of said corporation; who acknowledged to me that she signed the same freely and voluntarily on behalf of said corporation for the uses and purposes therein mentioned. WITNESS my hand and official seal the day and year in the certificate first above written. ___________________________________ NOTARY PUBLIC FOR ALASKA (Seal) My Commission Expires:____________ AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 7 of 264 Service Area Routine Road Maintenance Contract Template - 5 CORPORATE CERTIFICATE I, , certify that I am the Secretary of the Corporation named as Contractor in the foregoing instrument; that , who signed said instrument on behalf of the Contractor, was then ______of said Corporation; that said instrument was duly signed for and on behalf of said Corporation by authority of its governing body and is within the scope of its corporate powers. __________________________________ Signature CORPORATE ACKNOWLEDGMENT STATE OF ALASKA ) ) ss. THIRD JUDICIAL DISTRICT ) THIS IS TO CERTIFY that on this day of ,2022, before me, the undersigned, a Notary Public in and for the State of Alaska, duly commissioned and sworn, personally appeared and known to be the and of ________________, the corporation which executed the above and foregoing instrument, and who on oath stated they were duly authorized to execute said instrument and acknowledged that they signed the same freely and voluntarily on behalf of said corporation for the purposes therein mentioned. WITNESS my hand and official seal the day and year in this certificate above written. __________________________________ NOTARY PUBLIC FOR My Commission Expires: _______________ (Seal) AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 8 of 264 Service Area Routine Road Maintenance Contract Template - 6 ___________ SERVICE AREA ROAD MAINTENANCE SCOPE OF WORK Section 1: Scope of Work 1.01 Description The existing system in ___ Service Area consists of approximately ___ miles of gravel-surfaced roadway. Any damage caused by contractor to culverts or curbs by ditching, snow/Ice removal and/or grading will be repaired or replaced by contractor at “no cost” to the service district. Map of service area roads attached as Exhibit B. (A) Routine Maintenance Work in the scope of this contract includes: Roadway grading, pothole patching, ditch cleaning, clearing, snow and ice removal, and sanding. (B) The scope specifically excludes construction, reconstruction or major maintenance such as where any materials are brought in to improve the roadway. Such as Culvert Replacement, asphalt and topping of roads with D1 or any other surfacing materials. Except for pothole patching in asphalt this is considered Maintenance Work. If the Contractor believes New Work is required, Contractor shall notify the Service Area Board Chair and the Kodiak Island Borough Engineering and Facilities Director or designee who will then evaluate whether to seek to have such work performed and whether to let a contract for such work. 1.02 Inspection and Borough Supervision All work will be authorized by the board and inspected by the Service Area Board Chairperson or his/her designee. 1.03 Approval to Start Work Snow removal, sanding and routine maintenance will be at the discretion of the Service Area Board Chairperson or his/her designee. 1.04 Response Time The Contractor shall begin corrective work no later than 8:00 a. m. of the second day following receipt of directive for correction on non-emergency problems and 2 hours after notification for snow removal/sanding and other emergency problems. If the Contractor does not respond to a non-emergency work order in a timely manner, the Service Area Chairperson or their designee and the Kodiak Island Borough Engineering and Facilities Director or his designee may utilize a contractor from one of the other service areas or KIB facilities' contractor to respond to the work order or any other contractor that has signed up the board to work for this service area. The Contractor shall supply contact numbers (cell, pager or message machine) that will allow the Kodiak Island Borough to contact the Contractor anytime during the contract period. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 9 of 264 Service Area Routine Road Maintenance Contract Template - 7 1.05 Special Equipment The Contractor shall furnish equipment suitable for the performing the work in a workmanlike manner. This may include but is not limited to equipment suitable for dust abatement and steam generation to thaw culverts, and two pieces of snow removal equipment (both with blades and snow gates) as well as one 5- yard sander. Snow gates will be engaged on all driveways within the service area. Prior to the first snowfall of the season, the Contractor shall install snow markers at all critical culverts and drainage areas. These shall be determined by joint decision of the service area board and the Contractor. 1.06 Eligibility of Costs of Materials, Supplies and Equipment Rates will be as bid for labor, sand, road treatment materials and equipment time. For items not bid required for the job rates will be as follows: Materials: For all Borough approved materials actually used in the work, the Contractor shall be reimbursed at the actual labor and invoice cost to the Contractor plus the bid percent profit, unless materials are owned and generated by the Contractor whereas the invoice cost will not include the bid percent profit. Material transportation costs shall be provided for under the equipment rental rates. Equipment: Graders shall have a minimum of 14 ft. blades. Loaders, if used for snow removal, shall have a minimum of a 12 ft. blade capable of angle adjustment. All equipment must be in good working condition suitable for the purpose for which the equipment is to be used. Individual pieces of equipment or tools having a replacement value of fifty (100) dollars or less, whether or not consumed by use, shall be considered to be small tools and no payment will be made therefore. Labor rates: Included in listed equipment rental rates are straight time including fringe benefits. Premium rates for overtime will be paid for work performed under this contract above eight (8) hours per day and forty (40) hours per week. This overtime rate will be an incremental amount to be applied on top of the straight hourly rate included in the Contractor's original labor and equipment rate schedule proposal. Rental time will not be allowed while equipment is inoperative due to breakdowns. The rental time to be paid for equipment on the job shall be the time the equipment is in operation on work being performed. Sanding Equipment: The Contractor shall have two (2) sanders available with the primary sander having a minimum eight (8) yard capacity; the secondary sander may have a minimum of five (5) yard capacity. The Contractor shall furnish sanding equipment suitable for spreading rock chips on roadways and parking lots. 1.07 Labor Rates AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 10 of 264 Service Area Routine Road Maintenance Contract Template - 8 The Contractor shall furnish necessary additional labor, not included in equipment rental rates, at the rate specified in the proposal for straight time including fringe benefits. Premium rates for overtime will be paid for work performed under this contract above eight (8) hours per day and forty (40) hours per week. This overtime rate will be an incremental amount to be applied on top of the straight hourly rate included in the Contractor's original labor and equipment rate schedule proposal. 1.08 Billing Deadline The Contractor shall submit to the Borough at the end of each month invoices for the services and materials supplied during that month. Billings for that month will not be paid if not received by the Borough within thirty (30) calendar days from the end of the month in which the work was performed or materials were supplied. The Contractor shall prepare and submit a "Daily Work Report and Road Work Log" each day during periods when authorized work is in progress. A copy of the form is attached as Appendix B. a. Payment for work items listed in 1.01 above will be made on a per hour basis for actual number of hours worked. b. Contractor will include with invoice for work performed under this contract, the actual starting time and ending time, from the equipment hour meter in which the equipment was used for work performed under this contact. If hour meter is not available, provide day and time started and ended. c. Contractor will include with invoice for work performed the quantity of sand, ice melt or other material used for each day. The contractor will also show a starting and ending inventory of ice melt. d. Copies of time cards or equivalent will be submitted with the invoice for equipment and operator’s labor. e. The term chargeable hour means, and is restricted to, actual operating time within the Service Area. Contractor will not be paid for any time that equipment is down for repairs, in transit to and from Service Area or otherwise not actually operating. f. The billing period will be from the first day of each month through the last day of each month. 1.09 Service Area Contact Person The contact persons are __________, member of the Board of Directors, ________(ph) or ______________, member of the Board or Directors, ___________(ph). AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 11 of 264 Standard Specifications For Local Road Maintenance 2022 Effective: July 2022 Kodiak Island Borough AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 12 of 264 CHANGES TO THE STANDARD SPECIFICATIONS FOR LOCAL ROAD MAINTENANCE 2022 SECTION 101 DEFINITIONS & TERMS 101-3.01 DEFINITIONS. ROUTINE MAINTENANCE WORK PUBLIC CONSTRUCTION WORK SECTION 102 WAGE RATES, REGULATIONS, AND LABOR STANDARDS 102-1.01. DESCRIPTION. SECTION 104 SCOPE OF WORK 104-9.01 ENVIRONMENTAL. SECTION 106 WORK ORDERS 106-1.01 DESCRIPTION. SECTION 109 PAYMENT REQUIREMENTS 109-2.01 INVOICES. 109-2.01 INVOICES - Item 2. 109-2.01 INVOICES - Item 3. SECTION 803 SNOW REMOVAL 803-3.01 SNOW REMOVAL REQUIREMENTS. Item 1.F. Item 6. 803-5.01 BASIS OF PAYMENT. Pay Item No.Pay Item Pay Unit 803(6_)Emergency Access Snow Removal –Hour 1 of 1 AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 13 of 264 STANDARD SPECIFICATIONS FOR LOCAL ROAD MAINTENANCE 2012 i DIVISION Table of Contents Section Title Page DIVISION 100 –GENERAL PROVISIONS 101 Definitions and Terms 1 102 Wage Rates, Regulations, and Labor Standards 3 103 Work Responsibilities 4 104 Scope of Work 6 105 Work Quality 7 106 Work Orders 8 107 Testing 9 108 Work Area Management 10 109 Payment Requirements 11 DIVISION 200 – EARTH WORK 201 Clearing & Grubbing 12 203 Excavation & Embankment 13 DIVISION 300 – BASES 301 Aggregate Base and Surface Course 15 303 Reconditioning 18 304 Subbase 19 DIVISION 400 – ASPHALTIC SURFACING 401 Asphalt Pavement Repair 21 DIVISION 500 – STRUCTURES NOT USED DIVISION 600 – MISCELLANEOUS CONSTRUCTION 603 Culverts and Storm Drains 24 610 Ditch Lining 27 615 Sign Installation 28 630 Geotextile 30 DIVISION 800 – MAINTENANCE 803 Snow Removal 32 804 Sanding of Roadways 34 805 Street Sweeping 35 811 Aggregate Surface Maintenance 36 835 Drainage System Maintenance 38 845 Roadway Vegetation Maintenance 40 AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 14 of 264 SECTION 101 1 SECTION 101 DEFINITIONS & TERMS 101-1.01 GENERAL. The terms and definitions listed apply to these Specifications. If a term is not defined, the ordinary, technical, or trade meaning will apply, within the context in which the term is used. 101-2.01 ACRONYMS. Acronyms used in this Contract include the following: ASDS Alaska Sign Design Specifications ASTM American Society for Testing & Materials ATM Alaska Test Method Manual ATMS Alaska Traffic Manual Supplement DEC Alaska Department of Environmental Conservation DOLWD Alaska Department of Labor and Workforce Development DOT&PF Alaska Department of Transportation and Public Facilities KIB Kodiak Island Borough MUTCD Manual of Uniform Traffic Control Devices used with the Alaska Traffic Manual Supplement PO Purchase Order R-O-W Right of Way RSA Road Service Area, or other special service area managed by Borough. SA Service Area, designated service area per Borough’s outlined maps. SSHC DOT&PF Standard Specifications for Highway Construction, 2004 Edition SWPPP Storm Water Pollution Prevention Plan WO Work Order 101-3.01 DEFINITIONS. AUTHORITY. For this Contract, Authority is the Kodiak Island Borough Manager or Engineering and Facilities Director. In the event of an emergency, Authority may be the State Troopers, local law enforcement, National Guard, or other Federal law enforcement official. BOROUGH. The Kodiak Island Borough, KIB. CHANGE ORDER. Documentation of an agreement by the Borough and the Contractor of a Contract change. CONTRACT. The written agreement between the Borough and the Contractor concerning the work. CONTRACTOR. The awarded firm or individual who signed the agreement with the Borough. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 15 of 264 SECTION 101 2 DEFICIENCY. Refers to work that does not meet specification or other Contract requirements. EMERGENCY ACCESS MAINTENANCE. Maintenance work on roads that are not constructed to Title 17 Standards, but are used by residents of the Service Area for year round automotive access and that are specifically listed for Emergency Access Maintenance on the contract mileage list. ENGINEER. Kodiak Island Borough Engineering and Facilities Director, or designated staff member. PREVAILING WAGE. Wages subject to the provisions of AS 36.05.010. PUBLIC CONSTRUCTION WORK. Work defined as “public construction” under AS 36.95.010(3). PURCHASE ORDER. A Borough form used to document the amount of money encumbered by the Service Area for funding RSA Maintenance. The amount of the purchase order cannot be exceeded without Borough approval. R-O-W. The boundary of a public road. For this contract, all work is contained within the right of way. ROUTINE MAINTENANCE WORK. Section 800 work found in the bid items that when performed continually and as needed protects the road from damage and ultimately, replacement. Routine Maintenance Work is exempt from the requirements of AS 36.05 RS. Road Service, referring to the road service area, or work. SERVICE AREA. Refers to the Road Service Area Board and can include a chairman authorized to act on behalf of the entire Service Area. SURVEYOR. A Professional Land Surveyor with current registration in the State of Alaska. WORK ORDER. Refers to a process of ordering work with written documentation on a form provided by RS. The form is REQUIRED for work items not covered under the Contract. A work order form may also be used by the Service Area to document routine maintenance work from the Contractor. END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 16 of 264 SECTION 102 3 SECTION 102 WAGE RATES, REGULATIONS, AND LABOR STANDARDS 102-1.01. DESCRIPTION. Pay items in Division 800 Maintenance are exempt from the provisions of AS 36.05.All other work pay items are Public Construction Work. The total amount paid for Public Construction Work shall not exceed $25,000.00 per fiscal year. END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 17 of 264 SECTION 103 4 SECTION 103 WORK RESPONSIBILITIES 103-1.01 DESCRIPTION. This section describes work responsibilities of the Borough, the Contractor, and the Service Area for this Contract. 103-2.01 CHANGES. Changes to the Contract and specifications must be in writing and can only be made by the Engineer. 103-3.01 CONTRACTOR’S RESPONSIBILITIES. 1.Equipment. Provide adequate equipment meeting industry safety standards for the work within the time specified and operate without excessive fluid leaks. The Contractor shall provide a management plan, if requested, outlining the Contractor’s plan for ensuring timely response for all work included in the Contract. The management plan shall describe how the Contractor will provide the necessary service required, how many pieces of equipment will be available for RSA work, how many operators are available, and how the work is tracked. The Engineer may inquire about other specific information when requesting the maintenance plan. 2.Labor. Provide competent journeymen operators and laborers to perform the work. Any personnel performing on the job training requires the presence of a qualified Superintendent. The Contractor cannot charge additional time or money for personnel in training. 3.Work Response Time. The Contractor is responsible for responding to all RSA maintenance calls within the time noted in the specification. If there is no response time in the specification, the contractor shall respond within 7 days. If the Service Area agrees, the work may be scheduled for a later time. 4.Communications. The following are minimum requirements for communications: A.The Contractor shall be available to the Engineer by telephone 24 hours a day, 7 days a week for emergencies. B.The Contractor shall maintain facilities for facsimile (FAX) communication with the Engineer 24 hours a day, 7 days a week. C.Operators of equipment used in the performance of work under this Contract must be accessible to the Contractor’s field superintendent at all times during work. D.The Contractor shall supply an office number for RSA Members and Engineer to call for routine maintenance. Provide means for returning Service Area or Rural Service communications within 4 hours between the hours of 8:00 AM and 5:00 PM Monday through Friday. If a communication is received after hours, the Contractor will reply prior to noon of the next working day. Refusing to communicate with the Service Area and the Engineer is considered a deficiency. E.The Contractor shall provide information to Service Area if crews cannot respond within the specified response time and provide an expected time. F.The Contractor shall provide the Engineer with a cell phone number; in areas with no cell phone service available, the Contractor shall have a communication plan in these areas for emergency contact. If the Contractor does not supply the Engineer with this plan, any issues arising from lack of adequate communication shall be considered a deficiency. G.The Contractor shall inform the Engineer of planned absence dates and provide the name and phone numbers of the contact person responsible for response during those dates. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 18 of 264 SECTION 103 END OF SECTION 5 5.Work Obstructions. Immediately report any encroachments within the right of way that will impede work operations to the Service Area. 6.Work without a Purchase Order. In accordance with the Contract, the Contractor shall not be compensated for: A.Work performed without a P.O. in place B.Performing work without having adequate funding available on an existing P.O. 7.Safety. The Contractor shall provide a copy of the written safety plan for operations when requested by the Engineer. The Contractor and employees shall always proceed with work in a safe, professional manner, using equipment in the manner in which it was intended. Inform the Service Area when called for the work if there are any safety concerns. 8.Completion of Work. The Contractor shall leave the RSA with a neat, professional looking final product and in accordance with all the Specifications that apply to this Contract. 9.Existing Conditions. If roads have not been maintained or built in a manner that would allow successful execution of the specifications, the Contractor is encouraged to document in writing such concerns to the Service Area prior to the work. 103-4.01 SERVICE AREA AUTHORITY. 1.The Service Area, on behalf of the mayor, has the authority to perform the following for this Contract (KIB Code: 4.20.030): A.Request routine maintenance work. B.Request work by work order. 2.The Service Area cannot: A.Make Contract changes or order work not covered by the Contract. B.Order the Contractor to make changes to grades, profiles, drainage or changes that require oversight of a Registered Engineer under Alaska State Law. C.Request any work that exceeds the amount of funding authorized by the current P.O. 103-5.01 BOROUGH RESPONSIBILITIES. The Engineer and staff provide the following support for Contracts: 1.Issue routine maintenance Contracts and contract renewals 2.Issue Contract changes 3.Engineering and technical support for Contractors and Service Areas 4.Conflict resolution 5.Review and processing of invoices 6.Maintenance of SA maps & mileage changes 7.Inspection when required 8.Review of work orders greater than $10,000 9.Provide the Service Area’s names to the Contractor AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 19 of 264 SECTION 104 END OF SECTION 6 SECTION 104 SCOPE OF WORK 104-1.01 DESCRIPTION OF WORK. The work consists of providing all labor, materials and equipment necessary to perform year-round routine road maintenance and repair services in accordance with the requirements of the Contract documents. 104-2.01 ROADS APPROVED FOR MAINTENANCE. The Contract provides a mileage list of all RSA roads covered by the contract. The Contractor is NOT authorized to perform any Section 800 Maintenance work for any roads listed with mileage as “0”. The Contractor will be notified of any changes in approved service area road mileage. 104-3.01 REFUSAL OF WORK. THE CONTRACTOR CANNOT REFUSE ANY ROUTINE MAINTENANCE WORK UNDER THIS CONTRACT. Refusing or delaying maintenance without communication is considered grounds for termination of the Contract. 104-4.01 EMERGENCY SITUATIONS. In the event of an emergency or natural disaster, continue to perform work under this Contract unless ordered by authorities to cease. 104-5.01 SPECIFICATIONS: The Contractor is responsible for understanding and abiding by the specifications. Contact the Engineer if the specifications cannot be followed as written. If a change is required, the Engineer will determine if a price change is necessary, and if so will start the negotiation process. 104-6.01 UTILITIES. In RSA’s with underground utilities present, the Contractor is responsible for calling for locates before digging. Damage due to excavation or other work near utilities by the Contractor is the responsibility of the Contractor. The Contractor shall protect all existing driveway culverts and drainage structures, and make repairs to damages at his own cost. 104-7.01 EXISTING SURVEY MONUMENTS. This Contract applies only to work within the road boundaries adjacent to private property. The Contractor must preserve all survey monuments for property lines and road alignment monuments, established benchmarks, and survey control points. If the Contractor disturbs any survey monuments, the Contractor shall be required to hire a Professional Surveyor to re-establish the monuments at his expense. The Contractor shall call the Engineer to determine the R-O-W if necessary to perform the work. 104-8.01 SEASONAL WEIGHT RESTRICTIONS. It is the Contractor’s responsibility to keep informed of and compliant with seasonal weight restrictions for RSA and DOT&PF roads. 104-9.01 ENVIRONMENTAL. The Contractor is required to comply with Alaska DEC regulations concerning spills while performing work in the RSA. Provide adequate spill pads in work vehicles for containment of accidental spills during work by equipment. Equipment used in the RSA shall operate without excessive fluid leaks. Onsite fuel storage is prohibited. 104-10.01 EROSION AND SEDIMENT CONTROLS. The Contractor is required to use Best Management Practices to mitigate erosion problems for all RSA work. The Contractor shall be responsible for cleaning ditches, culverts, and asphalt surfaces impacted by erosion or vehicle tracking. 104-11.01 DAMAGES TO PROPERTY. The Contractor is responsible for damage to property in the course of work. The Contractor is advised to document existing damages in the RSA prior to each work effort. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 20 of 264 SECTION 105 7 SECTION 105 WORK QUALITY 105-1.01 DESCRIPTION. Work quality, timeliness of response to RSA calls, completing all work in a professional manner, are performance measures of this contract. This section addresses expectations and deficient work. 105-2.01 CLEANUP. All clean-up work, berms, and crew-generated trash shall be removed from the RSA. Obtain all permits required by law for such disposal and dispose of legally. 105-3.01 TESTING. Normal routine maintenance activities will not require testing. Repairs requiring new material acquisition are subject to testing per the Specifications and Section 107. 105-4.01 MATERIALS. The Contractor shall provide evidence of meeting the specifications if requested by the Engineer. Material not meeting the specifications will be removed and replaced with the specified material at the Contractor’s expense. 105-5.01 RESPONSE TIME. The Contractor must meet the requirements of the specifications for response times. If the Contractor cannot meet the times specified, the Contractor must communicate with the Service Area and give a reasonable estimate of when the work will be performed. Unreasonable estimates or not responding by actions or communication is considered non-responsive. In the case of non-responsiveness, another contractor may be hired to perform the work, and any costs greater than the unit bid prices may be billed to the Contractor. 105-6.01 WORK DEFICIENCIES. Any work by the Contractor that does not meet the Contract requirements will be considered a deficiency by the Engineer. If the work does not meet the requirements of the specification of any work item, and is observed by the Service Area, the Service Area will notify the Contractor. The Contractor shall correct the deficiency within 48 hours. If the deficiency is safety related and creates a hazard to the public, the Contractor must respond immediately or another contractor may be hired to perform the work, and any costs greater than the unit bid prices may be billed to the Contractor. 105-7.01 REPEATED OR SERIOUS DEFICIENCIES. When the Contractor has multiple deficiencies, or refuses to correct a deficiency, a Letter of Non-Compliance will be given to the Contractor. A schedule for making corrections will be specified. In the event the Contractor does not correct Non-Compliance problems as scheduled, another contractor may be called in to correct the problems, and any costs greater than the unit bid prices may be billed to the Contractor. 105-8.01 NON PERFORMANCE. After three (3) letters of Non-Compliance are issued without correction within a 12-month period, the Engineer shall forward documentation to the Borough Manager for consideration of debarment from future contracts. END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 21 of 264 SECTION 106 8 SECTION 106 WORK ORDERS 106-1.01 DESCRIPTION. Use Work Orders to document work requests and provide written quotes for work necessary to maintain safe and drivable roads. A work order is not required for Routine Maintenance Work or Emergency Access Maintenance Work. 106-2.01 MATERIALS. The Contractor shall supply the Engineer with material specifications, testing results, product data sheets, and warranty information when requested. 106-3.01 WORK ORDER REQUIREMENTS. 1.This specification is not intended to replace the contract unit prices for routine maintenance work covered by other specifications. 2.Work Orders document how the work is ordered by the Service Area. 3.The following procedure applies to Work Order quotes UNDER $10,000.00: A.The Service Area will provide the Contractor with the WO form. The form will provide the specification pay item number of the work required, the locations of the work limits, and the date the work is requested to be completed. B.The Contractor shall provide a quote including a breakdown of materials, labor, equipment, all other items required to estimate the cost of work, and proposed work schedule. C.The Contractor shall respond with a signed quote to the Service Area within 5 working days. D.If the quote is accepted by the Service Area, a Service Area will sign and return a copy of the WO to the Contractor. E.WO’s signed by the Contractor and then the Service Area provide authorization to proceed with the work. Without this authorization, the work will not be paid for under this Contract. F.Quotes may be rejected at the discretion of the Service Area and the Engineer. 4.For WO Quotes for $10,000 or GREATER: A.The Service Area shall provide the WO, signed and accepted by both Service Area and Contractor to the Engineer for written approval. B.The Engineer will provide copies of the approved WO to the Contractor as authorization to proceed with the work. C.Without this approval, the work is not authorized and will not be paid for under this contract. D.If the WO is not approved, the Engineer will notify the Service Area and the Contractor. END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 22 of 264 SECTION 107 9 SECTION 107 MATERIALS & TESTING 107-1.01 DESCRIPTION. Provides for testing and quality assurance requirements for work requiring new materials. 107-2.01 SUPPLY AND SOURCE. The Contractor shall supply materials that are new and meet the Contract or WO requirements, unless specified otherwise. 107-3.01 SUBSTITUTIONS. The Contractor shall request a substitution of material from the Engineer. The Contractor will furnish information on the purposed substitution that certifies the following: 1.Conformance to the performance specifications, testing, quality or dimensional requirements. 2.Suitability for the use intended in the Contract work. 107-4.01 TESTING AND ACCEPTANCE. Materials may be inspected and tested by the Engineer at any time before, during, or after they are incorporated into the work. All testing will be performed in accordance with the specifications, if testing is ordered by the Service Area or Engineer, responsibility for paying for tests are: 1.FAILING TESTS. All failing tests shall be paid for by the Contractor. The Contractor shall be responsible for the cost of retesting until passing tests results are provided. 2.PASSING TESTS. The cost will be paid for by the RSA. 107-5.01 REMOVAL OF UNACCEPTABLE MATERIALS. Unauthorized substitutions or materials that fail to meet Specifications may be rejected by the Engineer. Any rejected material will be removed and replaced with the Specified materials at no additional cost to the RSA. END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 23 of 264 SECTION 108 10 SECTION 108 WORK AREA MANAGEMENT 108-1.01 DESCRIPTION. This Section establishes Contractor responsibilities for traffic control, public safety, and protection of new facilities. 108-2.01 MATERIALS. All traffic control devices and signs shall comply with the Alaska Traffic Manual Supplement (ATMS) to the Manual of Uniform Traffic Control Devices (MUTCD). 108-3.01 MINIMUM REQUIREMENTS. 1.Work Area Safety. Protect the work area and control traffic at all times. Furnish, erect, maintain, replace, clean, move and remove the traffic control devices required to insure the safety of the traveling public and all administrative responsibilities necessary to implement this work. 2.Protection of Work. Provide barricades and other protective means to prevent damage to newly installed maintenance items. Work damaged without protective measures will be replaced by the Contractor. 3.Night Illumination. Provide appropriate flashing beacons, area lighting and visible warning signs for all unfinished work in the R-O-W. 4.The Contractor shall be solely responsible for public and worker safety while performing work. 5.Provide access for emergency response vehicles at all times. 6.Traffic control personnel shall be properly certified and carry evidence of such. 108-4.01 CLOSURES. 1.Road closures may be considered if: A.There are alternate routes available. B.The closure will be less than 8 hours long. C.The Contractor notifies emergency providers, bus companies, residents affected by the closure and the Engineer 24 hours in advance. D.All traffic control meets the requirements of the MUTCD Part 6 and the ATMS. 2.Lane Closures may be considered if: A.The Contractor meets the traffic control requirements of the MUTCD part 6 and the ATMS. B.Both lanes are open to traffic at the end of the work shift. END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 24 of 264 SECTION 109 11 SECTION 109 PAYMENT REQUIREMENTS 109-1.01 DESCRIPTION. The Borough will pay the Contractor for work accomplished by the Contractor and approved by the Service Area and the Engineer. The amounts paid shall be for the quantities of work accepted by the Service Area or the Engineer at the Contract Unit Price. 109-2.01 INVOICES. The Contractor shall submit all invoices promptly, and no later than 30 days from the day the work was performed. Submit the original invoice with attachments to Engineer, and a copy of the invoice to the Service Area at the address indicated on the PO. Late invoices are considered a deficiency. Invoices must include the following information: 1.For routine maintenance items of work (specifications in the 800 series): A.Name of Contractor, address, telephone and fax numbers. B.Invoice number and date. C.P.O. number. D.Service Area name. E.Which roads were maintained and dates of work. F.Bid Item number, unit price, units completed, extended price. G.Provide a copy of WO (if issued). 2.For public construction work, include the same information as listed above on the invoice, in addition to: A.Provide a copy of the WO signed by both the Service Area or Engineer and the Contractor with the invoice. B.The amount of the invoice cannot exceed the amount of the quote given on the WO. C.If materials not included on the bid form were used for the work, provide the purchasing invoice for the material. D.If any work was subcontracted, provide an invoice from the subcontractor. 3.For public construction work, requiring prevailing wage, include the same information as listed above on the invoice, in addition to: A.Prevailing wage work requires copies of certified payrolls, copies of the Notice of Work, and Notice of Completion sent to DOLWD prior to final payment. The Contractor shall keep logs of maintenance performed, including road name; hours worked; type of work performed, and date of work. Upon the Service Area’s or Engineer’s request, within 15 days of receipt of the invoice, the Contractor shall provide such documentation as; employees signed timecards, Contractor’s daily logs, metered equipment hours, and field notes on work progress. 109-3.01 MEASUREMENT AND PAYMENT. Measurement of unit price items will follow the requirements in SSHC Section 109-1.02. A change to the method of measurement in the Contract requires a signed Change Order. END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 25 of 264 SECTION 201 12 SECTION 201 CLEARING AND GRUBBING 201-1.01 DESCRIPTION. This work shall consist of clearing, grubbing, removing, and disposing of all vegetation and debris within the designated areas of the project as shown in the plans, described in the scope of work, or as directed by the Engineer. CONSTRUCTION REQUIREMENTS 201-2.01 CLEARING. Clearing shall consist of cutting and disposing of all trees, down timber, stubs, brush, bushes and debris from all areas designated. Trees falling outside the specified limits shall be removed and disposed of. The trees and brush in areas designated for clearing only shall be cut to a height of not more than 6 inches above surrounding ground unless otherwise specified. 201-2.02 GRUBBING. Grubbing shall consist of removing and disposing of all stumps, roots, moss, grass, turf, debris, or other objectionable material within excavation limits, and within fill limits and depth as designated on the plans. The grubbing shall progress in such a manner that erosion will be kept to a minimum. The Contractor shall provide a SWPPP in accordance with Borough, State and Federal law if the disturbed area is greater than 1 acre. Except in areas to be excavated, stump holes and other holes from which obstructions are removed shall be backfilled with materials specified in the plans and specifications. All backfill materials shall be compacted in accordance with the specifications. 201-2.03 DISPOSAL. All vegetation and debris removed by clearing and grubbing shall be disposed of legally outside of the R-O-W. 201-3.01 METHOD OF MEASUREMENT. The work to be paid for will be the number of acres and fractions thereof, acceptably cleared and grubbed within the limits designated on the plans. 201-4.01 BASIS OF PAYMENT. The accepted quantities of machine clearing, hand clearing and grubbing will be paid for at the contract price per unit of measurement, completed and accepted. Payment will be made under: Pay Item No.Pay Item Pay Unit 201(1)Machine Clearing Hour 201(2)Hand Clearing Man-Hour 201(3)Grubbing Acre END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 26 of 264 SECTION 203 13 SECTION 203 EXCAVATION & EMBANKMENT 203-1.01 DESCRIPTION. Excavate, haul, place, and compact or dispose of specified materials necessary to construct the project. Conform to the lines, grades, depths, and typical cross sections shown on the plans or as established. 203-2.01 MATERIALS. Excavation: Waste excavation is all muck, organic materials, unsuitable rock, silt, clay materials which cannot be used as a structural or embankment foundation, as determined by the Contract or the onsite Engineer. Excavation that meets the specifications for other material used on the project requires prior approval by the Engineer. 1. Borrow. Material meeting the requirements of Selected Material, Section 703-2.07 SSHC: Select Type Sieve No.Percent Passing by Weight Plasticity Index Type A No.4 No. 200 20-55% 0-6% determined on the minus 3-inch portion of sample < 6 Type B No. 200 0-10% determined on the minus 3-inch portion of the sample < 6 Type C See SSHC Subsections 203-3.04 or 203-3.05 203-3.01 CONSTRUCTION REQUIREMENTS. 1.Excavation. The excavation shall be finished to reasonably smooth and uniform surfaces. Excavation areas shall be kept free draining at all times while the work progresses. Excavation operations shall be conducted so that material outside the limits of slopes will not be disturbed. See Section 104 for erosion and sediment control requirements. Obtain all permits required by law for such disposal. Furnish a copy of such permission, waiver of claims, and permits to the Engineer before commencing work. Otherwise, material shall be hauled out of the RSA and disposed of legally. 2.Ditch Construction. For establishing a new ditch for water storage or drainage. Follow the same requirements as Excavation, and add: The ditch back slope must be inside the Borough road right of way. Check property corners, underground utilities and structures added to the right of way that may need relocation, such as mail and newspaper boxes prior to excavation. Property corners damaged by the Contractor’s work shall be re-established at the Contractor’s expense. Any conflicts with existing conditions shall be resolved with the Engineer before work commences. Follow ditch bottom grade lines as shown on the plans, or at the direction of the Engineer. 3.Borrow. Build embankment; bring the material up in lifts limited to 8” in depth prior to compacting or no greater than 1.5 times the largest rock size of the material, whichever is greater. Bench slopes greater than 4:1. Form benches wide enough to permit placement and compaction operations. Compact each lift to 95% of the optimum density. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 27 of 264 SECTION 203 14 203-4.01 METHOD OF MEASUREMENT. The accepted quantities of excavation, ditch construction or borrow will be paid for at the contract price, per unit of measurement, completed and accepted. 203-5.01 BASIS OF PAYMENT. Removal and disposal of excavation are subsidiary to this work. Payment will be made under: Pay Item No.Pay Item Pay Unit 203(1)Excavation Cubic Yard 203(2)Excavation Lump Sum 203(3)Ditch Construction L.F. 203(4)Ditch Construction Mile 203(5)Borrow Cubic Yard 203(6)Borrow Ton 203(7)Borrow CY-Measured in Place END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 28 of 264 SECTION 301 15 SECTION 301 AGGREGATE BASE AND SURFACE COURSE 301-1.01 DESCRIPTION.Construct an aggregate base course or aggregate surface course on a reconditioned roadbed, as approved by the Engineer. 301-2.01 MATERIAL REQUIREMENTS. 1.Basaltic Aggregate. Meeting the grading in the table below, as determined by ATM WAQTC FOP for AASHTO T 27/T 11, sieve analysis of Aggregates and Soils. Sieve ¾” Minus, % Passing by weight 1 ½” Minus % Passing by weight 1 ½ inch -----100 1 inch 100 70-85 ¾ inch 70-100 60-75 3\8 inch 50-80 45-60 No. 4*35-65 30-45 No. 8 20-50 22-37 No. 40 8-30 10-25 No. 200**4-15 5-12 *A minimum of 70% by weight shall have at least one (1) fractured face, as determined by ATM WAQTC FOP for AASHTO TP 61. **AASHTO M 147 recommends a min. of 8% for surfacing. 2.Crushed Aggregate. Meeting the grading shown in the table below, as determined by ATM WAQTC FOP for AASHTO 27/T 11, sieve analysis of aggregates and soils. SIEVE GRADATION BASE COURSE SURFACE COURSE C-1 D-1 E-1 F-1 1-1/2 in.100 1 in.70-100 100 100 100 3/4-in.60-90 70-100 70-100 85-100 3/8-in.45-75 50-80 50-85 60-100 No. 4 30-60 35-65 35-65 50-80 No. 8 22-52 20-50 20-50 40-70 No. 50 8-30 8-30 15-30 25-45 No. 200 0-6 0-6 8-15 8-20 Crushed aggregate materials must also meet the following requirements unless otherwise noted: AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 29 of 264 SECTION 301 16 Property Surface Material Test Method L.A. Wear, %45 maximum AASHTO T-96 Degradation Value 45 minimum ATM 313 Fracture, %70, minimum, one face WAQTC FOP AASHTO TP 61 Liquid Limit 35 maximum WAQTC FOP AASHTO T 89 Plastic Limit 10 maximum WAQTC FOP AASHTO T 90 Sodium Sulfite Loss 9 maximum, 5 cycles AASHTO T 104 3.Crushed Asphalt Base Course. Reclaimed asphalt, with a minimum asphalt content of 4%, crushed or processed so that 100% by weight passes the 2-inch sieve and 95-100% by weight passes the 1-1/2-inch sieve. 301-3.01 GENERAL REQUIREMENTS. 1.Placing. Place the material in layers not exceeding 6 inches in depth. 2.Mixing. Mix the aggregate, adding water as needed to provide the optimum moisture content for compaction. 3.Shaping. Shape surface to the appropriate crown as noted below on straight road sections, and super elevate curves as indicated on plans or by the Engineer. Shape shoulders to create uniform lines parallel to the centerline, to the original road width or as specified. •Gravel Roads: 4% crown •Asphalt Surface Treatments: 3% crown •Asphalt Concrete Pavement: 2% crown 4.Compaction. Shape and grade the material to the required grade. Water or aerate as necessary to obtain the optimum moisture content for compaction. Each layer shall be compacted to 98% of the maximum density. Density for aggregates shall be determined by WAQTC FOP for AASHTO T 310 and T 224 when requested by the service area. The Contractor shall coordinate testing in place density with the Service Area or Engineer. For all aggregates except for Crushed Asphalt Base Course, the maximum density and optimum moisture will be determined by ATM 212. The in place density for Crushed Asphalt Base Course shall be determined by ATM 412. Check for smoothness with a 10-foot straight edge and remediate any surface deviations of more than 1”. 301-4.01 METHOD OF MEASUREMENT. Completed work shall be paid for by the contract unit price. The Contractor shall provide an invoice from the aggregate supplier that shows the date, time, weight ¹ or measured quantity ², material type, material source and supplier name printed clearly on the invoice. 301-4.02 MINIMUM CALL-OUT AMOUNTS. All work items in this section shall have a minimum call-out amount of 70 tons or 40 cubic yards. The Contractor and Service Area shall negotiate a price for work less than the minimum call-out amount following procedures described in Section 106 Work Orders. ¹ If weighed, invoice shall show the gross, tare and net weights. ² If by CY, the Engineer shall measure the quantity in place. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 30 of 264 SECTION 301 17 301-5.01 BASIS OF PAYMENT. The accepted quantity of aggregate will be paid for at the contract price per unit complete, in place and accepted. Water required for compaction is incidental to this item. Pay Item No.Pay Item Pay Unit 301(1)Basaltic Aggregate,3/4-Inch minus Ton 301(2)Basaltic Aggregate, 1-1/2” minus Ton 301(3- )Crushed Aggregate, Grading _Ton 301(4- )Crushed Aggregate, Grading CY 301(5)Crushed Asphalt Base Course Ton END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 31 of 264 SECTION 303 18 SECTION 303 RECONDITIONING 303-1.01 DESCRIPTION. This specification shall be used prior to adding any new aggregate to existing gravel roads. Re-grade the surface of an existing road, re-establish the crown, clean and grade the ditches to original grade lines, and shape shoulders to the original road width. 303-2.01 MATERIAL REQUIREMENTS. None. 303-3.01 CONSTRUCTION REQUIREMENTS. 1.Recondition Road. Scarify the existing surface to the bottom of the deepest pothole or deep enough to recover material for re-establishing the crown. Recover surface material bladed off the shoulder when possible. Recovered material shall be free of mud and excessive vegetation. Any large cobbles must be bladed aside and disposed of as waste. Pulverize loose material to 2” or smaller. Shape surface to the appropriate crown as noted below on straight road sections, and super elevate curves as indicated on plans or by the Engineer. Shape shoulders to create uniform lines parallel to the centerline, to the original road width or as specified. •Gravel Roads: 4% crown •Asphalt Surface Treatments: 3% crown •Asphalt Concrete Pavement: 2% crown Provide water as necessary during dry periods to achieve 95% compaction. The finished surface shall be smooth, uniform and thoroughly compacted. Maintain the surface until application of the surface course. 2.Recondition Ditches. Clean and grade ditches as shown on plans. Shape shoulders and remove ditch wastes. Minimize contamination of the surface course. 303-4.01 METHOD OF MEASUREMENT. Recondition Road in accordance with the specifications, will be paid for by the mile, per two-lane road. Recondition Ditches, in accordance with the specifications, will be paid for by the mile, one side of the road only. Watering, compacting, surface maintenance, and waste haul is incidental to these items. 303-5.01 BASIS OF PAYMENT. The accepted quantities of reconditioning will be paid for at the contract unit price, completed and accepted. Payment will be made under: Item No.Pay Item Pay Unit 303(1)Recondition Road Mile 303(2)Recondition Ditch Mile END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 32 of 264 SECTION 304 19 SECTION 304 SUBBASE 304-1.01 DESCRIPTION.This work shall consist of furnishing, placing, and compacting subbase material on road embankments or in other locations. 304-2.01 MATERIALS. Meet the gradation and testing requirements in SSHC Section 703-2.09. The use of mine tailings meeting the gradation requirements shall be pre-approved by the Engineer. REQUIREMENTS FOR GRADING FOR SUBBASE Percent Passing by Weight SIEVE Grading A Grading B Grading C Grading D Grading E 4- in.100 ---------------- 2-in.85-100 100 -------- 1-in.--------100 -------- ¾-in.------------100 ---- No. 4 20-55 20-55 40-75 45-80 ---- No. 16 --------20-43 23-50 ---- No. 200 10 Max 0-6 4-10 4-12 0-6 304-3.01 CONSTRUCTION REQUIREMENTS. The maximum compacted thickness of any one layer shall not exceed 8 inches. During placement of the subbase material on the roadway, the roadway surface shall be adequately drained at all times. Shape surface to the appropriate crown as noted below on straight road sections, and super elevate curves as indicated on plans or by the Engineer. Shape shoulders to create uniform lines parallel to the centerline, to the original road width or as specified. •Gravel Roads: 4% crown •Asphalt Surface Treatments: 3% crown •Asphalt Concrete Pavement: 2% crown Provide water as necessary during dry periods to achieve 95% compaction. The finished surface shall be smooth, uniform and thoroughly compacted. Maintain the surface until application of the surface course if specified. Field densities shall be determined by WAQTC FOP for AASHTO T 310 and T 224 when requested. Maximum density and optimum moisture shall be determined by ATM 212. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 33 of 264 SECTION 304 20 304-4.01 METHOD OF MEASUREMENT. Subbase will be measured by the ton. The Contractor shall provide weight tickets with invoice for payment. Use of CY measure is limited to projects with engineering oversight 304-5.01 BASIS OF PAYMENT. The accepted quantities of subbase of the size, type, and grading specified will be paid for at the contract price per unit of measurement, complete, in-place and accepted. Payment will be made under: Item No.Pay Item Pay Unit 304(1- )Subbase, Grading Ton 304(2- )Subbase, Grading CY END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 34 of 264 SECTION 401 21 SECTION 401 ASPHALT PAVEMENT REPAIR 401-1.01 DESCRIPTION. Provide plant-mixed hot asphalt concrete and crack sealant for repairs and patching existing asphaltic surfaces. 401-2.01 MATERIALS. Asphalt: Meet the requirements in the table below for the Job Mix Design performed using ATM 417: DESIGN PARAMETERS CLASS “A”CLASS “B”CLASS “C” Stability, pounds 1800 min.1200 min.750 min. Flow, 0.01 inch 8-14 8-16 8-18 Voids in Total Mix, %3-5 3-5 2-5 Compaction, number of blows each Side of test specimens 75 50 35 Percent Voids Filled with Asphalt (VFA)65-75 65-78 70-80 Dust-asphalt ratio*0.6-1.4 0.6-1.4 N/A Voids in the mineral Aggregate (VMA), %, min. Type I 12.0 11.0 N/A Type II 13.0 12.0 N/A Type III 14.0 13.0 N/A *Dust –asphalt ratio is the percent of material passing the No. 22 sieve divided by the percent of effective asphalt (calculated by weight of mix). Asphalt Surface Repair: 1.Asphalt Patching. Use asphalt cement grade PG 52-28 containing 6% (+/-.5% tolerance) asphalt cement by weight of the dry aggregate. Asphalt surface maintenance work requires the use of a tack coat meeting the requirements in SSHC, Section 702, Asphalt Materials. Asphalt concrete pavement aggregate shall meet the gradation requirements for Asphalt Concrete Type III aggregate. 2.Skin Patching. Shall meet the requirements of Asphalt Patching. 3.Crack sealing. Hot poured, meeting the requirements of D6690 Type IV for cold temperature climates. Submit material data/spec sheet with invoice for payment. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 35 of 264 SECTION 401 22 4.Crack filling. Hot poured, meeting the requirements of Crafco ROADSAVER 522. Submit material data/spec sheet with invoice for payment. 5.Blotting material. Sand shall be 100% passing the #8 sieve; other blotting materials shall be submitted for approval by the Engineer. 401-2.02 AGGREGATES. Use gradation requirements for Asphalt Concrete Type III aggregate as follows: Sieve Designation % Passing By Weight ½ inch 100 3/8 inch 80-90 No. 4 44-81 No. 8 40-66 No. 16 16-59 No. 30 9-49 No. 50 6-36 No. 100 4-22 No. 200 3-7 Asphalt aggregates will meet the requirements of SSHC 703-2.04 Aggregate for Asphalt Concrete Pavement. 401-2.03 ANTI-STRIP ADDITIVES. Use anti-strip agents in the proportions determined by ATM 414 and included in the mix design. At least 70% of the aggregate must remain coated when tested according to ATM 414. 401-3.01 CONSTRUCTION REQUIREMENTS. For Asphalt Pavement, follow the construction requirements in SSHC Section 401, subsections 3.01 thru 3.16. For All Repair Items. All repair work requires surface sweeping and removal of loose aggregate prior to repairing the surface with asphalt products. The Contractor is responsible for removing all debris from the service area. The Contractor shall submit a copy of the manufacturer’s recommended installation procedures. All work must be protected until material is cooled or cured, per the manufacturer’s instructions, as applicable. Over spray of tack coat shall be covered with blotter material. Any tracking of material shall be cleaned up by the Contractor. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 36 of 264 SECTION 401 23 1.Asphalt Patching. Compact the underlying material, adding water and D-1 as needed. The asphalt patch shall be a minimum of 2” thickness; if the existing asphalt is thicker than 2”, match the existing thickness. There will be no standing water present prior to application of tack. Tack coat shall be applied to all asphalt edges. Over fill the hole slightly and compact thoroughly. Batch tickets that clearly indicate the type of asphalt cement and the percentage used in that batch shall be turned in to Rural Services with the invoice for payment. After compaction the patch shall be slightly overfilled, but no more than 3/8”. Check for smoothness with a 10-foot straight edge and remediate any surface deviations of more than 3/8”. 2.Skin Patching. Sweep existing asphalt and apply tack coat to the entire area to be patched. Apply asphalt to treated area and compact thoroughly. Check for smoothness with a 10-foot straight edge and remediate any surface deviations of more than 3/8”. 3.Crack sealing. All crack sealing shall be performed in accordance with the manufacturer’s recommendations. 4.Crack filling. Crack filling shall be performed in accordance with the manufacturer’s recommendations. 5.Saw Cutting. Saw cutting pavement edges, if required, will be specified in the Work Order. Saw cutting is not required for asphalt patching of potholes. Testing requirements for Asphalt Pavement. Asphalt content will be determined by ATM 405. Density testing and thickness determination by core samples will be taken at least 24 hours after final rolling. Each six-inch diameter core sample will be taken at random locations determined by the Engineer. The location of each core will be documented by the tester and all core samples must be taken in the presence of the Engineer. In the absence of construction staking, the sampler shall use swing ties from permanent fixtures, and provide a sketch of locations and measuring. Testing for gradations shall conform to SSHC subsection 703-2.04. 401-4.01 METHOD OF MEASUREMENT. Asphalt Pavement and repair items shall be paid for at the contract unit price, completed and accepted. The costs of D-1, compaction, water, tack coat, anti-strip additives, and removal of waste/excess material, including sweeping loose aggregate, are included in the unit price for the pay item. 401-4.02 MINIMUM CALL-OUT AMOUNTS. The work items in this section shall have minimum call-out amounts as follows: •Asphalt patching and skin patching: 120 square feet •Crack sealing and filling: 200 lineal feet The Contractor and Service Area shall negotiate a price for work less than the minimum call-out amount following procedures described in Section 106 Work Orders. 401-5.01 BASIS OF PAYMENT. The accepted quantities of Asphalt Pavement and Repairs items shall be paid for at the contract unit price, completed and accepted. Item No.Pay Item Unit 401(1- )_ - inch Asphalt Concrete Square Foot 401(2)Asphalt Patching Square Foot 401(3)Skin Patch Square Foot 401(4)Crack Sealing Lineal Foot 401(5)Crack Filling Lineal Foot 401(6)Saw Cutting Lineal Foot END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 37 of 264 SECTION 603 24 SECTION 603 CULVERT & STORM DRAINS 603-1.01 DESCRIPTION. This work is for replacing existing culvert(s) and/or repairing damaged culverts, hereinafter referred to as "pipe". Prior to start of this work, ditches shall be cleaned and restored per Section 835 Drainage System Maintenance including all necessary excavation, backfill and imported backfill material. 603-2.01 MATERIALS. Pipe. Corrugated steel pipe, and coupling bands, shall conform to the requirements of AASHTO M36 and ASHTO M303 for required sectional dimensions and gages. PIPE DIAMETER MINIMUM COVER AMOUNT GAGE (THICKNESS) 12-Inch to 48-Inch 12-inches 16 (0.064”) Gages and depth of burial ranges for larger pipe can be found in the DOT&PF Standard Drawings under Pipe and Arch Tables (D-04.21). Use of plastic or aluminum pipe requires approval by the Engineer. Coatings. 1.Use zinc coated steel meeting AASHTO M 218 2.Aluminum-coated steel meeting AASHTO M 274 3.Aluminum-zinc alloy coated steel meeting AASHTO M 289 Coupling Bands. 1.Type A. Coupling bands shall be a minimum of 24” wide. Coupling corrugations gage shall match those of the pipe. 2.Type B. (Dimple bands) Coupling bands shall be a minimum of 24” wide. Bands shall have at least two (2) circumferential rows of projection for each pipe end being joined. Type B bands require a gasket that is resistant to infiltration and leakage. Note: Connection of dissimilar metal culverts requires a minimum of 1/16th inch thick insulating material between the coupling bands for corrosion protection. Material requires approval prior to use from the Engineer. All bolted connections on coupling bands shall be furnished with cut-washers placed between the nut and the angle bracket, or nuts with integral washers of materials compatible with the bands. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 38 of 264 SECTION 603 25 603-3.01 EXCAVATION AND BACKFILL. Corrugated pipe shall be installed so that the top of the pipe is a minimum of 12 inches below the road surface or as indicated on the plans. For hilly terrain, culvert replacement shall have a gradient that follows the original ground line, but in no case shall be less than 1.5 percent. For level terrain, pipe may be laid flat if used for equalizing water. Use selected material, Type A for 6” below the pipe, backfilling and compacting until a minimum of 6 inches above the pipe. The remaining backfill material shall match the layers of the surrounding materials. When the existing excavated material is not suitable for backfill, as determined by the Engineer, imported backfill material shall meet the following sieve requirements: Sieve % Passing Designation by Weight 2 inch 100 No 4 30-70 No 200 10 max Compact material around the pipe in layers 6 inches in depth, to a density of not less than 95% of the maximum density as determined by AASHTO T 99. In-place field densities will be determined by AASHTO T 310. The pipe outlet shall be constructed to prevent erosion of the embankment. 603-3.02 CULVERT MODIFICATIONS. Damaged pipe sections scheduled for repair or cut to fit the slope shall be cut by either sawing or torch cutting. All slag shall be removed and the end section ground reasonably smooth after torch cutting. Krylon Industrial Quality Cold Galvanized Spray, or an approved equivalent, shall be sprayed on galvanized pipe after cutting per manufacturer’s instructions. Care shall be taken during the cutting operation to leave the remaining end square so that the joint will be reasonably flush and even. 603-3.03 JOINING PIPE. Corrugated pipe shall be firmly joined by coupling bands. Unless specified otherwise, the Contractor shall have the option of furnishing any one of the following types of coupling bands: 1.Corrugated bands furnished and installed such that band corrugations match those of the pipe. Such bands shall be not less than manufacturers recommended width and installed such that the gap between adjoining sections of pipe does not exceed three (3) inches. 2.Deformed steel sheet bands (dimple bands) furnished and installed such that the projections fit within the pipe corrugations. Such bands shall be not less than manufacturers recommended width and installed such that the gap between adjoining sections of pipe does not exceed three (3) inches. 3.If helically corrugated pipe with at least two annular corrugations rolled into each end is furnished, a band specifically designed to couple this pipe may be used. This band width shall be as recommended by the manufacturer, shall have a continuous annular corrugation on each side that matches the second corrugation of the pipe installed and shall be drawn together by at least two 1/2-inch bolts through the use of a bar and strap suitably welded to the band. These bands shall be furnished with two threaded steel tightening rods with a suitable connecting fitting. The tightening rods shall circumscribe the pipe in the band grooves and be securely tightened to furnish greater joint integrity. 4.Any other band that provides equal structural integrity and has been approved in writing by the Engineer. 5.All bolted connections on coupling bands shall be furnished with cut-washers placed between the nut and the angle bracket, or nuts with integral washers. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 39 of 264 SECTION 603 26 603-4.01 METHOD OF MEASUREMENT. Corrugated pipe will be measured by the linear foot. Coupling bands will be measured by the number of units installed. Imported backfill material required for backfill shall not be measured for payment but shall be considered subsidiary to culvert installation and repairs. 603-5.01 BASIS OF PAYMENT. All equipment, labor and imported backfill required for culvert installation and repair shall be included in the unit price for corrugated pipe. The quantities shall be paid for at the contract price per unit of measurement, completed and accepted. Numerical suffixes shall be the pipe diameter in inches. Payment will be made under: ITEM NO PAY ITEM PAY UNIT 603(1- ) Inch Pipe Linear Foot 603(2- ) Inch Coupling Band Each END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 40 of 264 SECTION 610 27 SECTION 610 DITCH LINING 610-1.01 DESCRIPTION. This work shall consist of furnishing and placing ditch lining material and performing required excavation in accordance with these specifications at the locations and in reasonably close conformance with the plans or as directed by the Engineer. 610-201 MATERIALS. All stones shall be sound and durable and have a maximum size of 8 inches in greatest dimension. No more than 50% by weight of material shall pass a 3-inch sieve as determined by WAQTC FOP for AASHTO T 27\T 11. 610-3.01 CONSTRUCTION REQUIREMENTS. Sufficient excavation shall be performed as shown on the plans and as directed by the Engineer. Ditch lining materials shall be placed and spread so that the finished surface shall be reasonably uniform and in conformance with the lines and slope shown on the plans, or as directed by the Engineer. 610-4.01 METHOD OF MEASUREMENT. The ditch lining quantities shall be paid for at the contract unit price, completed and accepted. Provide weight tickets or verification of cubic yard measure with invoice for payment. Excavation and waste haul will be considered subsidiary to this item. 610-5.01 BASIS OF PAYMENT. Payment will be made under: Item No.Pay Item Pay Unit 610(1)Ditch Lining Cubic Yard 610(2)Ditch Lining Ton END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 41 of 264 SECTION 615 28 SECTION 615 SIGN INSTALLATION 615-1.01 DESCRIPTION. This work consists of all materials and labor required to install or replace existing signs and posts. 615-2.01 MATERIALS. 1.Sign Panels. Sign panel material shall be 5052H38 Aluminum or equal 0.08” thick, and shall meet the requirements of SSHC Section 730, Sign Materials, 730-2.01 Sheet Aluminum. 2.Retroreflective Sheeting. Shall use ASTM Type IV High Intensity Prismatic Sheeting or equal on sheet aluminum. 3.Sign Posts and Bases. Shall be 2” perforated tube, minimum thickness of 12 gauge, cold-rolled carbon steel, and meets the requirements of ASTM A 653 and ASTM A 924. Zinc coating of the posts and bases to meet the coating designation G90. Post and base perforations shall be continuous the length of the metal with 7/16 diameter holes on one-inch centers. Bases shall be 2-1/4” perforated steel matching the posts. 4.Sign and Post Hardware. Use 3/8” diameter conforming to aluminum alloy 6061-T6 with washers for signs for sign-to-post attachment and 3/8” diameter bolts, nuts and flat washers of galvanized steel, or as recommended by the post manufacturer. 5.Culvert Markers. Durable plastic material or other material approved by the Engineer. Plastic material must be resistant to ultraviolet light, ozone, hydrocarbon damage and remain flexible at a temperature of minus 40° F. Provide posts with reflectors that are capable of being self-erecting and remain serviceable after repeated impacts by vehicles and equipment. Reflector must meet the requirements of AASHTO M 290. Type A. Tubular plastic or fiberglass. Type B. Flexible plastic strips. 615-3.01 GENERAL REQUIREMENTS. 1.Sign Panels: Mount signs with rivets, following the DOT&PF Standard Drawings: S-00.10 for light signs, S-05.01 for sign height, sign offset, and orientation of the sign facing the direction of travel. 2.Sign Posts and Bases: See the DOT&PF Standard Drawing S-30.03 for detailed drawings. Use chart for 2” perforated steel tube (pst) for embedment depth without concrete. 3.Culvert Markers: Install culvert markers on the approach side of the culverts, field inlets, or end sections to cross culverts. Install following manufacturer’s recommendations, leaving a 42-inch length above ground. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 42 of 264 SECTION 615 29 615-4.01 METHOD OF MEASUREMENT. 1.Sign Installation shall be paid for by square foot, installed. 2.Sign Post installation shall be per post, installed. 3.Culvert Markers shall be paid for per post, installed. 4.Post digging, concrete if specified for base, and hardware required for installation is subsidiary to the items of work. 615-5.01 BASIS OF PAYMENT. The Contractor shall submit a copy of the invoice from the sign manufacturer with certifications verifying conformance to the specifications and quantity before payment is made. The quantities shall be paid for at the contract price per unit of measurement, completed and accepted. Item No.Pay Item Pay Unit 615(1)Sign Installation Square Foot 615(2)Sign Post Installation Each 615(3- )Culvert Markers, type__Each END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 43 of 264 SECTION 630 30 SECTION 630 GEOTEXTILE 630-1.01 DESCRIPTION.Prepare surfaces and furnish and place geotextiles for embankment separation and/or stabilization as shown on the plans or directed by the Engineer. 630-2.01 MATERIALS. Geotextiles and sewing thread: Separation. Meet AASHTO M 288 for Separation, except provide a minimum permittivity of 0.05 sec -1 Stabilization. Meet AASHTO M 288 for Stabilization, except provide a minimum permittivity of 0.08 sec-1 Other geotextile materials require pre-approval by the Engineer. 630-3.01 CONSTRUCTION. 1.Surface Preparation. Prepare surface by removing stumps, brush, boulders and sharp objects. Fill holes and large ruts with material shown on the Plans or as approved by the Engineer. 2.Geotextile Placement. Unroll geotextile directly onto the prepared surface. Stretch geotextile to remove any creases or wrinkles. Do not expose geotextiles to the elements for longer than 5 days after removal of protective covering. A.Separation. Lay geotextile for embankment separation parallel to roadway centerline. On horizontal curves, place in segment lengths not exceeding those listed in Table 360-1 Section 729, Geotextile, SSHC, with butt ends cut to match and sewn or overlapped. On tangents, straighten the geotextile and sew or overlap butt ends. B.Stabilization. Lay geotextile for embankment stabilization perpendicular to the roadway centerline. 3.Joining. Join geotextile for embankment separation by sewing or overlapping. Join geotextile for stabilization by sewing or a bonding or attachment process as recommended by the manufacturer and approved by the Engineer. A.Sew seams with a butterfly or J-seam. Use a double-thread chain stitch, or lock stitch. Bring adjacent section of geotextile together and fold so that the stitching penetrates four layers of geotextile for the full seam length. Make the stitching line 1-1/4 inches from the folded edge of the seam and at least 1/2 inch from the free edge of the geotextile. B.Overlapped sections must overlap a minimum of 3-feet. 4.Material Placing and Spreading. During placing and spreading, maintain a minimum depth of 12 inches of cover material at all times between the fabric and the wheels or tracks of the construction equipment. Spread the material in the direction of the fabric overlap. Maintain proper overlap and fabric continuity. If sewn or bonded seams are used, place the cover material and spread in only one direction for the entire length of the geotextile. On weak sub-grade spread the cover material simultaneously with dumping to minimize the potential of a localized sub-grade failure. Compact using a smooth drum roller. Do not allow construction equipment to make sudden stops, starts or turns on the cover material. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 44 of 264 SECTION 630 31 5.Geotextile Repair. A.Separation. Overlay torn area with geotextile with a minimum 3-foot overlap around the edges of the torn area. Ensure that the patch remains in place when material is placed over the affected area. B.Stabilization. Sew or bond according to Subsection 630-3.01.3. 630-4.01 METHOD OF MEASUREMENT. By multiplying, the plan neat line width by the measured length in final position parallel to installation centerline along the ground surface. No allowance will be made for overlap, whether at joints or patches. 630-5.01 BASIS OF PAYMENT. Payment will be made at the contract unit price per square yard. This price shall be full compensation for furnishing all materials, preparation, delivering and laying the fabric and for all labor, equipment, tools and incidentals necessary to complete this item. Payment will be made under: Item No.Pay Item Pay Unit 630(1)Geotextile for Separation Square Yard 630(2)Geotextile for Stabilization Square Yard END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 45 of 264 SECTION 803 32 SECTION 803 SNOW REMOVAL 803-1.01 DESCRIPTION. Remove snow and hardpack from roadway surfaces. 803-2.01 MATERIALS. None. 803-3.01 SNOW REMOVAL REQUIREMENTS. 1.GENERAL REQUIREMENTS A.Inform the Service Area of structures, vehicles or other items that interfere with proper snow removal operations. B.Remove snow the full width of roadway, shoulder to shoulder, each time the snow is plowed. C.Within the limits of the snow accumulation referenced below, when the Contractor is required to move snow berms beyond the shoulder to maintain roadway width, work shall be considered incidental to snow removal requirements. D.Leave a smooth driving surface with every snow removal. E.Respond to snow removal call-out within 12 hours for clearing collector roads or roads designated for first response in the Special Conditions. F.Remove berms from driveways, side roads, multi-use paths, trail crossings, and in front of fire hydrants during the snow removal work. G.Do not stockpile snow at the inlet or outlet of a marked culvert. H.The Contractor may come back within 36 hours to perform cul-de-sac plowing, winging for shoulder definition (if required), and for sight distance maintenance at intersections and driveways. I.Maintain sight distance by keeping berms below 30” high at all intersections, for at least 30 feet in any direction. 2.Snow Removal with Grader. Meet all the Snow Removal General Requirements. A.Gravel roads, Chip Seals, or RAP Surface. Remove snow to top of hardpack surface. Do not remove existing surfacing material. Remove all washboards and ruts each time the road is plowed. B.Asphalt Pavement Surface. Remove snow to asphalt unless stated otherwise in the RSA special conditions. Do not damage asphalt. 3.Snow Removal with Plow Truck. Meet all the Snow Removal General Requirements. Driveways and intersections require no extra clean up as long as the plowed snow is cast off the roadway and a snow berm is not created. 4.Hardpack Removal. Meet applicable Snow Removal General Requirements. Clear the road surface and fore slopes of all snow 1-foot beyond the shoulder. Remove hardpack snow and berms to the downhill side of the road on sidehills. The Contractor shall be responsible for all damages to road surfacing and crown caused by removal operations and for damage to any facilities located in or along the roadway. All hardpack removal shall commence within 48 hours from time the Contractor is called out by the Service Area. 5.Snow Hauling. Remove snow and hardpack snow from designated areas of the RSA by truck. Contractor is responsible for all permits and securing access to snow dumpsites located outside AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 46 of 264 SECTION 803 33 of the RSA. Snow hauling shall commence within 48 hours from the time the Contractor is called out by the Service Area. The contractor shall notify the Service Area at least 16 hours prior to commencing hauling to allow for a truck counter. 6.Emergency Access Snow Removal. The Service Area Contractor shall provide emergency access snow removal as requested by the Service Area. Emergency access snow removal is limited to the roads depicted on the service area map and summarized on the service area mileage summary. 803-4.01 METHOD OF MEASUREMENT. Snow removal items will be measured by the mile and shall include as many passes as necessary to remove snow according to the removal requirements. The contract price for this section does not apply and the contractor may request to negotiate an adjusted price per Section 106, Work Orders, if: 1.Snow Removal: Twelve inches or more of snow has accumulated within a one-week time period. The 12” of snowfall accumulation is according to snowfall records kept by the National Weather Service for the Kodiak Airport. 2.Hardpack Removal: Three inches or more of hardpack has accumulated. If the Service Area and the Contractor disagree on the depth of hardpack, the Engineer will be called to make a determination before the hard pack removal commences by measuring the snow thickness at each shoulder, the wheel tracks on both lanes of traffic, and at the centerline. The Engineer will take these measurements at a minimum of six (6) locations. The average of these measurements shall determine the depth of hardpack. Snow Hauling will be measured by the 12 cubic yard truck load and shall include all costs associated with hauling such as equipment, labor, loading, travel, dumping, etc. Trucks shall be heap-loaded with a minimum of 12 cubic yards of snow and/or hardpack snow. Prior to snow hauling, any variance in the truck hauling capacity shall be negotiated with the Service Area. 803-5.01 BASIS OF PAYMENT. Snow Removal and Hardpack Removal will be paid for at the Contract unit price per mile, or portion thereof, completed and accepted. Snow Hauling will be paid for at the Contract unit price per load, completed and accepted. Payment will be made under: Pay Item No.Pay Item Pay Unit 803(1A)Snow Removal less than 80” of Accumulation Mile 803(1B)Snow Removal more than 80” of Accumulation Mile 803(2A)Snow Removal w/ Grader less than 80” of Accumulation Mile 803(2B)Snow Removal w/ Grader more than 80” of Accumulation Mile 803(3A)Snow Removal w/ Plow Truck less than 80” of Accumulation Mile 803(3B)Snow Removal w/ Plow Truck more than 80” of Accumulation Mile 803(4)Hardpack Removal Mile 803(5)Snow Hauling Load 803(6_)Emergency Access Snow Removal –Hour END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 47 of 264 SECTION 804 34 SECTION 804 SANDING OF ROADWAYS 804-1.01 DESCRIPTION. This work shall consist of sanding roadways and road intersections. 804-2.01 MATERIALS. Provide crushed stone or crushed gravel with a minimum fracture on one face for 90% of the material retained on the #8 sieve and meeting the gradation requirements listed below: Sieve Designation % Passing By Weight ½ inch 100 3/8 inch 90-100 No. 4 10-30 No. 8 0-8 No. 200 0-1 This material is commonly known as “E-Chips” as detailed in SSHC Section 703-2.05. 804-3.01 SANDING REQUIREMENTS. Response time is 4 hours from the time of the Service Area call- out, unless otherwise directed. 1.Use a mechanical spreader that distributes a uniform layer. Spread material from shoulder to shoulder. Make as many passes as needed for complete coverage. 2.Provide sand for service areas with sanding boxes. 804-4.01 METHOD OF MEASUREMENT. Sanding of roadways will be measured by the ton. Sanding material, hauling, spreading, and labor shall be considered incidental to this pay item. Providing sand for service area sanding boxes will be measured by the ton and loaded into the boxes. 804-4.02 MINIMUM CALL-OUT AMOUNTS. Sanding for roadways shall have a minimum call-out amount of 2 tons. The Contractor and Service Area shall negotiate a price for work less than the minimum call-out amount following procedures described in Section 106 Work Orders. 804-5.01 BASIS OF PAYMENT. The accepted quantities of sanding materials spread on the roadway will be paid for at the contract unit price per ton, completed and accepted. Payment will be made under: Pay Item No.Pay Item Pay Unit 804(1)Sanding for Roadways Ton 804(2)Sand for Sanding Box Ton END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 48 of 264 SECTION 805 35 SECTION 805 STREET SWEEPING 805-1.01 DESCRIPTION. Sweep and dispose of loose aggregate and debris from all asphalt roads. 805-2.01 EQUIPMENT REQUIREMENTS. Use a self-propelled broom or broom/vacuum with debris storage, with water spray capabilities for dust control. Equipment must be road compliant for the State of Alaska with operating industry standard safety features. 805-3.01 MAINTENANCE REQUIREMENTS. Sweep the roads and gutters until free of aggregate and debris. If catch basins and grates are located in the gutter, the Contractor shall use care to not damage the grating or deposit debris inside of the catch basin. All sweepings shall be disposed of legally and outside the RSA boundaries. 805-4.01 METHOD OF MEASUREMENT. The accepted quantities for sweeping and debris removal will be paid for at the contract unit price, per mile, completed and accepted. 805-5.01 BASIS OF PAYMENT. Water for dust control, and debris removal and disposal shall be included in the unit price. Item No.Pay Item Pay Unit 805(1)Sweeping Mile END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 49 of 264 SECTION 811 36 SECTION 811 AGGREGATE SURFACE MAINTENANCE 811-1.01 DESCRIPTION. This work shall consist of blading, compacting, and watering the surface of an existing road to remove potholes and wash boarding, and re-establish crown and super elevation. 811-2.01 EQUIPMENT REQUIREMENTS. The following equipment is required for work items: 1.Provide a properly maintained motor grader of adequate size and quality to provide slope control, the ability to mix and smooth the surface material thoroughly and cut the surface deep enough to remove all ruts, potholes, and washboards. 2.For the items that require compaction, provide equipment weighing a minimum of 12,000 pounds and capable of providing a smooth, uniform compacted road surface. 3.For the items that require watering, provide a water truck with a spray bar capable of providing uniform surface coverage. Water shall be applied at a rate that soaks into the surface immediately. The application rate is too fast if the surface is flooded and excess water flows into ditches. 811-3.01 MAINTENANCE REQUIREMENTS. Response time is 48 hours from the Service Area call-out unless otherwise directed. The completion time is 96 hours after receiving call-out notice. The standard gravel roadway section for straight road segments consists of a 4% crown. On curves, super elevation sections shall be no greater than 6%, with a 100-foot transition from normal crown to full super and 100 feet from full super back to normal crown. 1.Blade and Compact Road Surface. This specification is for use immediately after a rainstorm that saturates the roadbed thoroughly or during light rain. A.Cutting. The entire road surface, edge to edge, shall be cut to sufficient depth to remove all potholes and washboards. A minimum of four cutting passes are required, two in each lane. Cut material shall be windrowed to the center of the roadway. B.Lay back. Windrowed material shall be spread uniformly across both lanes to provide a normal 4% centerline crown. C.Shaping. The final road shape shall have a well-defined centerline crown located in the middle of the road. The roadway edges shall be parallel to the centerline. Lanes of travel shall be of equal width. No material shall be left on the road edge or in berms. Surface material bladed beyond the road shoulder shall be reclaimed or replaced at the Contractor’s expense. D.Compaction. Compact road while the road surface material has sufficient moisture. Compaction shall continue until a uniform, smooth, well-compacted road surface is achieved. 2.Blade and Compact Road with Water. This item is for use during times when the road’s surface produces dust from passing vehicles. This specification is intended for use when the road material lacks enough moisture for proper compaction. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 50 of 264 SECTION 811 37 This bid item specification is the same as Blade and Compact Road Surface with the following revisions: Prior to blading the roadbed, the entire road surface shall be watered to moisten the surface material. Water will be applied as needed to ensure surface compaction. 3.Blade Road. Meet the requirements of Blade and Compact Road Surface, with the exception of the compaction requirement. 811-4.01 METHOD OF MEASUREMENT. Blade and Compact Road will be measured by the mile and shall include as many passes as are necessary to provide a smooth, properly shaped, uniformly compacted road surface. Water supplied for Blade and Compact Road with Water shall include the cost of providing water 811-5.01 BASIS OF PAYMENT. The accepted quantities of Aggregate Surface Maintenance will be paid for at the contract unit price per mile, or fraction thereof, completed and accepted. Payment will be made under: Pay Item No.Pay Item Pay Unit 811(1)BLADE AND COMPACT ROAD Mile 811(2)BLADE AND COMPACT ROAD WITH WATER Mile 811(3)BLADE ROAD Mile END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 51 of 264 SECTION 835 38 SECTION 835 DRAINAGE SYSTEM MAINTENANCE 835-1.01 DESCRIPTION. This work shall consist of ditch drain line restoration, culvert cleaning, culvert repair, cleaning, and repair of catch basins, thawing frozen culverts and catch basins. 835-2.01 MATERIALS. 1.Clean Ditches. None. 2.Thawing. None. 3.Flushing with water. Water. 4.Pumping. None. 835-3.01 MAINTENANCE REQUIREMENTS. 1.Clean Ditches. Ditches designated shall be cleaned of all organics, sloughing, and other material that prevents flow. The ditch bottom shall be graded smooth and shall meet the invert elevations of culverts. The Contractor shall dispose of all waste material and debris generated during ditch cleaning outside of the service area and in accordance with Borough code. 2.Thaw Drainage Structures. Requires specialized equipment and an operator with experience for this work. The equipment shall be a fully self-contained steam truck with a 30 H.P. boiler. Response time is 4 hours after receiving notice from the Service Area. 3.Water for Flushing. Requires specialized equipment and an operator with experience for this work. The equipment shall be a fully self-contained 3500-gallon (minimum) vacuum pump truck, and appropriate hoses for the work. 4.Pumping. Requires a min. 4” trash pump with an experienced operator. Provide 100’ of discharge hoses. Response time is 4 hours after receiving notice from the Service Area. 835-4.01 METHOD OF MEASUREMENT: 1.Cleaning Ditches. Includes all equipment and labor to clean, re-grade and waste removal, and is paid for by the mile for the ditch on one side of the road. 2.Thaw Drainage Structures. Hourly, includes all labor, equipment and materials required. Hourly rate is for onsite work only, 2 hours minimum for each call-out. 3.Flush Drainage Structures. Hourly, includes all labor, equipment, water and materials required. Hourly rate is for onsite work only, 2 hours minimum for each call-out. 4.Pumping. Hourly, includes all labor, equipment, and materials required. Hourly rate is for onsite work only, 2 hours minimum for each call-out. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 52 of 264 SECTION 835 39 835-5.01 BASIS OF PAYMENT. The accepted quantities for items of Drainage System Maintenance will be paid for at the contract unit price as indicated or portion thereof, completed and accepted. Payment will be made under: Pay Item No.Pay Item Pay Unit 835(1)Clean Ditches Mile 835(2)Thaw Drainage Structures Hour 835(3)Flush Drainage Structures Hour 835(4)Pumping Hour END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 53 of 264 SECTION 845 40 SECTION 845 ROADWAY VEGETATION MAINTENANCE 845-1.01 DESCRIPTION. This work shall consist of cutting trees and brush from designated areas within the road right-of-way. 845-2.01 MAINTENANCE REQUIREMENTS. The Service Area will designate the limits of work and flag any trees, shrubs, and plants to REMAIN. The Contractor shall be responsible for damage to existing mailboxes, utility appurtenances within the road right-of-way, trees, shrubs, and plants flagged to remain, and for damage to private property. The Contractor shall provide a safe operation and manage his work area. Protect the public from dangerous conditions. 1.Machine Clearing. All machine clearing shall be accomplished with machine cutting and chopping equipment such as a hydro axe, boom mounted hydro axe or brush hog. Remaining stumps shall be less than 6" above the ground. No burning of vegetation shall be allowed. All debris that falls within the roadway shoulders or on private property during the clearing operation shall be removed to other areas within the right-of-way as directed by the Service Area. 2.Hand Clearing. No equipment on wheels or tracks shall be used for this work unless approved by the Service Area. Stumps shall be cut flush with the ground. Selected trees, as designated by the Service Area, shall be cut into 4-foot lengths, and stacked neatly beyond the ditch and fully outside the road embankment. Selective tree removal may include leaning and dangerous trees or snags. 3.Debris removal and disposal. If requested, the cut trees and brush shall be removed by the Contractor and disposed of at locations outside the road right-of-way. Contractor shall make all necessary arrangements for obtaining suitable disposal locations. 845-3.01 METHOD OF MEASUREMENT. 1.Machine clearing will be paid for by the hour. Unit costs shall include all equipment, labor, fuel, travel, safety precautions, signage, clean up, etc. to complete the work. 2.Hand clearing will be paid for by the man-hour on site and working. All costs of the work including materials, equipment and transportation shall be included in the unit price for this item. 845-4.01 MINIMUM CALL-OUT AMOUNTS. The work items in this section shall have minimum call-out amounts as follows: •Machine Clearing: 4 hours •Hand Clearing: 2 hours The Contractor and Service Area shall negotiate a price for work less than the minimum call-out amount following procedures described in Section 106 Work Orders. AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 54 of 264 SECTION 845 41 845-5.01 BASIS OF PAYMENT. The accepted quantities of Roadway Vegetation Maintenance will be paid for at the contract unit price as indicated or portion thereof, completed and accepted. Pay Item No.Pay Item Pay Unit 845(1)Machine Clearing Hour 845(2)Hand Clearing Man-hour 845(3)Debris removal and disposal Hour END OF SECTION AGENDA ITEM #2.a. Discussion Of Service Area Contracts Page 55 of 264 KODIAK ISLAND BOROUGH STAFF REPORT JULY 14, 2022 ASSEMBLY WORK SESSION Kodiak Island Borough SUBJECT: Discussion of American Rescue Plan Act (ARPA) Projects ORIGINATOR: Dave Conrad, Interim Borough Manager RECOMMENDATION: Review and discuss Resolutions No. FY2022-16 and FY2022-22. DISCUSSION: After recent discussion that have been held regarding the American Rescue Plan Act (ARPA) and the Local Government Lost Revenue Relief Program (LGLRRP) the approved resolutions are attached. It appears that the Assembly has granted to allow the funds to be distributed as the staff suggested by passing these resolutions. The exception is with the "Hospital Memorandum of Understanding for the analysis, design and planning to determine needed facility upgrades." Additional research has shown that due to the local average per capita income level these funds cannot be utilized for the design or construction of new facilities. ALTERNATIVES: Develop a new list of allowable items for the expenditure of funds. FISCAL IMPACT: None OTHER INFORMATION: AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 56 of 264 Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. DEPARTMENT OF THE TREASURY January 2022 AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 57 of 264 2 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury The Overview of the Final Rule provides a summary of major provisions of the final rule for informational purposes and is intended as a brief, simplified user guide to the final rule provisions. The descriptions provided in this document summarize key provisions of the final rule but are non-exhaustive, do not describe all terms and conditions associated with the use of SLFRF, and do not describe all requirements that may apply to this funding. Any SLFRF funds received are also subject to the terms and conditions of the agreement entered into by Treasury and the respective jurisdiction, which incorporate the provisions of the final rule and the guidance that implements this program. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 58 of 264 3 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Contents Introduction .................................................................................................................................................. 4 Overview of the Program .............................................................................................................................. 6 Replacing Lost Public Sector Revenue .......................................................................................................... 9 Responding to Public Health and Economic Impacts of COVID-19 ............................................................. 12 Responding to the Public Health Emergency .......................................................................................... 14 Responding to Negative Economic Impacts ............................................................................................ 16 Assistance to Households ................................................................................................................... 17 Assistance to Small Businesses ........................................................................................................... 21 Assistance to Nonprofits ..................................................................................................................... 23 Aid to Impacted Industries .................................................................................................................. 24 Public Sector Capacity ............................................................................................................................. 26 Public Safety, Public Health, and Human Services Staff ..................................................................... 26 Government Employment and Rehiring Public Sector Staff ............................................................... 27 Effective Service Delivery .................................................................................................................... 28 Capital Expenditures ............................................................................................................................... 30 Framework for Eligible Uses Beyond those Enumerated ....................................................................... 32 Premium Pay ............................................................................................................................................... 35 Water & Sewer Infrastructure .................................................................................................................... 37 Broadband Infrastructure ........................................................................................................................... 39 Restrictions on Use ..................................................................................................................................... 41 Program Administration ............................................................................................................................. 43 AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 59 of 264 4 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Introduction The Coronavirus State and Local Fiscal Recovery Funds (SLFRF), a part of the American Rescue Plan, delivers $350 billion to state, local, and Tribal governments across the country to support their response to and recovery from the COVID-19 public health emergency. The program ensures that governments have the resources needed to: • Fight the pandemic and support families and businesses struggling with its public health and economic impacts, • Maintain vital public services, even amid declines in revenue, and • Build a strong, resilient, and equitable recovery by making investments that support long-term growth and opportunity. EARLY PROGRAM IMPLEMENTATION In May 2021, Treasury published the Interim final rule (IFR) describing eligible and ineligible uses of funds (as well as other program provisions), sought feedback from the public on these program rules, and began to distribute funds. The IFR went immediately into effect in May, and since then, governments have used SLFRF funds to meet their immediate pandemic response needs and begin building a strong and equitable recovery, such as through providing vaccine incentives, development of affordable housing, and construction of infrastructure to deliver safe and reliable water. As governments began to deploy this funding in their communities, Treasury carefully considered the feedback provided through its public comment process and other forums. Treasury received over 1,500 comments, participated in hundreds of meetings, and received correspondence from a wide range of governments and other stakeholders. KEY CHANGES AND CLARIFICATIONS IN THE FINAL RULE The final rule delivers broader flexibility and greater simplicity in the program, responsive to feedback in the comment process. Among other clarifications and changes, the final rule provides the features below. Replacing Lost Public Sector Revenue The final rule offers a standard allowance for revenue loss of up to $10 million, allowing recipients to select between a standard amount of revenue loss or complete a full revenue loss calculation. Recipients that select the standard allowance may use that amount – in many cases their full award – for government services, with streamlined reporting requirements. Public Health and Economic Impacts In addition to programs and services, the final rule clarifies that recipients can use funds for capital expenditures that support an eligible COVID-19 public health or economic response. For example, recipients may build certain affordable housing, childcare facilities, schools, hospitals, and other projects consistent with final rule requirements. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 60 of 264 5 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury In addition, the final rule provides an expanded set of households and communities that are presumed to be “impacted” and “disproportionately impacted” by the pandemic, thereby allowing recipients to provide responses to a broad set of households and entities without requiring additional analysis. Further, the final rule provides a broader set of uses available for these communities as part of COVID- 19 public health and economic response, including making affordable housing, childcare, early learning, and services to address learning loss during the pandemic eligible in all impacted communities and making certain community development and neighborhood revitalization activities eligible for disproportionately impacted communities. Further, the final rule allows for a broader set of uses to restore and support government employment, including hiring above a recipient’s pre-pandemic baseline, providing funds to employees that experienced pay cuts or furloughs, avoiding layoffs, and providing retention incentives. Premium Pay The final rule delivers more streamlined options to provide premium pay, by broadening the share of eligible workers who can receive premium pay without a written justification while maintaining a focus on lower-income and frontline workers performing essential work. Water, Sewer & Broadband Infrastructure The final rule significantly broadens eligible broadband infrastructure investments to address challenges with broadband access, affordability, and reliability, and adds additional eligible water and sewer infrastructure investments, including a broader range of lead remediation and stormwater management projects. FINAL RULE EFFECTIVE DATE The final rule takes effect on April 1, 2022. Until that time, the interim final rule remains in effect; funds used consistently with the IFR while it is in effect are in compliance with the SLFRF program. However, recipients can choose to take advantage of the final rule’s flexibilities and simplifications now, even ahead of the effective date. Treasury will not take action to enforce the interim final rule to the extent that a use of funds is consistent with the terms of the final rule, regardless of when the SLFRF funds were used. Recipients may consult the Statement Regarding Compliance with the Coronavirus State and Local Fiscal Recovery Funds Interim Final Rule and Final Rule, which can be found on Treasury’s website, for more information on compliance with the interim final rule and the final rule. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 61 of 264 6 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Overview of the Program The Coronavirus State and Local Fiscal Recovery Funds (SLFRF) program provides substantial flexibility for each jurisdiction to meet local needs within the four separate eligible use categories. This Overview of the Final Rule addresses the four eligible use categories ordered from the broadest and most flexible to the most specific. Recipients may use SLFRF funds to: • Replace lost public sector revenue, using this funding to provide government services up to the amount of revenue loss due to the pandemic. • Recipients may determine their revenue loss by choosing between two options: • A standard allowance of up to $10 million in aggregate, not to exceed their award amount, during the program; • Calculating their jurisdiction’s specific revenue loss each year using Treasury’s formula, which compares actual revenue to a counterfactual trend. • Recipients may use funds up to the amount of revenue loss for government services; generally, services traditionally provided by recipient governments are government services, unless Treasury has stated otherwise. • Support the COVID-19 public health and economic response by addressing COVID-19 and its impact on public health as well as addressing economic harms to households, small businesses, nonprofits, impacted industries, and the public sector. • Recipients can use funds for programs, services, or capital expenditures that respond to the public health and negative economic impacts of the pandemic. • To provide simple and clear eligible uses of funds, Treasury provides a list of enumerated uses that recipients can provide to households, populations, or classes (i.e., groups) that experienced pandemic impacts. • Public health eligible uses include COVID-19 mitigation and prevention, medical expenses, behavioral healthcare, and preventing and responding to violence. • Eligible uses to respond to negative economic impacts are organized by the type of beneficiary: assistance to households, small businesses, and nonprofits. • Each category includes assistance for “impacted” and “disproportionately impacted” classes: impacted classes experienced the general, broad-based impacts of the pandemic, while disproportionately impacted classes faced meaningfully more severe impacts, often due to preexisting disparities. • To simplify administration, the final rule presumes that some populations and groups were impacted or disproportionately impacted and are eligible for responsive services. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 62 of 264 7 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury • Eligible uses for assistance to impacted households include aid for re- employment, job training, food, rent, mortgages, utilities, affordable housing development, childcare, early education, addressing learning loss, and many more uses. • Eligible uses for assistance to impacted small businesses or nonprofits include loans or grants to mitigate financial hardship, technical assistance for small businesses, and many more uses. • Recipients can also provide assistance to impacted industries like travel, tourism, and hospitality that faced substantial pandemic impacts, or address impacts to the public sector, for example by re-hiring public sector workers cut during the crisis. • Recipients providing funds for enumerated uses to populations and groups that Treasury has presumed eligible are clearly operating consistently with the final rule. Recipients can also identify (1) other populations or groups, beyond those presumed eligible, that experienced pandemic impacts or disproportionate impacts and (2) other programs, services, or capital expenditures, beyond those enumerated, to respond to those impacts. • Provide premium pay for eligible workers performing essential work, offering additional support to those who have and will bear the greatest health risks because of their service in critical sectors. • Recipients may provide premium pay to eligible workers – generally those working in- person in key economic sectors – who are below a wage threshold or non-exempt from the Fair Labor Standards Act overtime provisions, or if the recipient submits justification that the premium pay is responsive to workers performing essential work. • Invest in water, sewer, and broadband infrastructure, making necessary investments to improve access to clean drinking water, to support vital wastewater and stormwater infrastructure, and to expand affordable access to broadband internet. • Recipients may fund a broad range of water and sewer projects, including those eligible under the EPA’s Clean Water State Revolving Fund, EPA’s Drinking Water State Revolving Fund, and certain additional projects, including a wide set of lead remediation, stormwater infrastructure, and aid for private wells and septic units. • Recipients may fund high-speed broadband infrastructure in areas of need that the recipient identifies, such as areas without access to adequate speeds, affordable options, or where connections are inconsistent or unreliable; completed projects must participate in a low-income subsidy program. While recipients have considerable flexibility to use funds to address the diverse needs of their communities, some restrictions on use apply across all eligible use categories. These include: • For states and territories: No offsets of a reduction in net tax revenue resulting from a change in state or territory law. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 63 of 264 8 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury • For all recipients except for Tribal governments: No extraordinary contributions to a pension fund for the purpose of reducing an accrued, unfunded liability. • For all recipients: No payments for debt service and replenishments of rainy day funds; no satisfaction of settlements and judgments; no uses that contravene or violate the American Rescue Plan Act, Uniform Guidance conflicts of interest requirements, and other federal, state, and local laws and regulations. Under the SLFRF program, funds must be used for costs incurred on or after March 3, 2021. Further, funds must be obligated by December 31, 2024, and expended by December 31, 2026. This time period, during which recipients can expend SLFRF funds, is the “period of performance.” In addition to SLFRF, the American Rescue Plan includes other sources of funding for state and local governments, including the Coronavirus Capital Projects Fund to fund critical capital investments including broadband infrastructure; the Homeowner Assistance Fund to provide relief for our country’s most vulnerable homeowners; the Emergency Rental Assistance Program to assist households that are unable to pay rent or utilities; and the State Small Business Credit Initiative to fund small business credit expansion initiatives. Eligible recipients are encouraged to visit the Treasury website for more information. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 64 of 264 9 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Replacing Lost Public Sector Revenue The Coronavirus State and Local Fiscal Recovery Funds provide needed fiscal relief for recipients that have experienced revenue loss due to the onset of the COVID-19 public health emergency. Specifically, SLFRF funding may be used to pay for “government services” in an amount equal to the revenue loss experienced by the recipient due to the COVID-19 public health emergency. Government services generally include any service traditionally provided by a government, including construction of roads and other infrastructure, provision of public safety and other services, and health and educational services. Funds spent under government services are subject to streamlined reporting and compliance requirements. In order to use funds under government services, recipients should first determine revenue loss. They may, then, spend up to that amount on general government services. DETERMINING REVENUE LOSS Recipients have two options for how to determine their amount of revenue loss. Recipients must choose one of the two options and cannot switch between these approaches after an election is made. 1. Recipients may elect a “standard allowance” of $10 million to spend on government services through the period of performance. Under this option, which is newly offered in the final rule Treasury presumes that up to $10 million in revenue has been lost due to the public health emergency and recipients are permitted to use that amount (not to exceed the award amount) to fund “government services.” The standard allowance provides an estimate of revenue loss that is based on an extensive analysis of average revenue loss across states and localities, and offers a simple, convenient way to determine revenue loss, particularly for SLFRF’s smallest recipients. All recipients may elect to use this standard allowance instead of calculating lost revenue using the formula below, including those with total allocations of $10 million or less. Electing the standard allowance does not increase or decrease a recipient’s total allocation. 2. Recipients may calculate their actual revenue loss according to the formula articulated in the final rule. Under this option, recipients calculate revenue loss at four distinct points in time, either at the end of each calendar year (e.g., December 31 for years 2020, 2021, 2022, and 2023) or the end of each fiscal year of the recipient. Under the flexibility provided in the final rule, recipients can choose whether to use calendar or fiscal year dates but must be consistent throughout the period of performance. Treasury has also provided several adjustments to the definition of general revenue in the final rule. To calculate revenue loss at each of these dates, recipients must follow a four-step process: AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 65 of 264 10 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury a. Calculate revenues collected in the most recent full fiscal year prior to the public health emergency (i.e., last full fiscal year before January 27, 2020), called the base year revenue. b. Estimate counterfactual revenue, which is equal to the following formula, where n is the number of months elapsed since the end of the base year to the calculation date: 𝑎𝑎𝑟𝑑 𝑦𝑑𝑎𝑟 𝑟𝑑𝑟𝑑𝑚𝑟𝑑 × (1 +𝑔𝑟𝑚𝑟𝑟ℎ 𝑎𝑑𝑗𝑟𝑟𝑟𝑚𝑑𝑚𝑟) 𝑛 12 The growth adjustment is the greater of either a standard growth rate—5.2 percent—or the recipient’s average annual revenue growth in the last full three fiscal years prior to the COVID-19 public health emergency. c. Identify actual revenue, which equals revenues collected over the twelve months immediately preceding the calculation date. Under the final rule, recipients must adjust actual revenue totals for the effect of tax cuts and tax increases that are adopted after the date of adoption of the final rule (January 6, 2022). Specifically, the estimated fiscal impact of tax cuts and tax increases adopted after January 6, 2022, must be added or subtracted to the calculation of actual revenue for purposes of calculation dates that occur on or after April 1, 2022. Recipients may subtract from their calculation of actual revenue the effect of tax increases enacted prior to the adoption of the final rule. Note that recipients that elect to remove the effect of tax increases enacted before the adoption of the final rule must also remove the effect of tax decreases enacted before the adoption of the final rule, such that they are accurately removing the effect of tax policy changes on revenue. d. Revenue loss for the calculation date is equal to counterfactual revenue minus actual revenue (adjusted for tax changes) for the twelve-month period. If actual revenue exceeds counterfactual revenue, the loss is set to zero for that twelve-month period. Revenue loss for the period of performance is the sum of the revenue loss on for each calculation date. The supplementary information in the final rule provides an example of this calculation, which recipients may find helpful, in the Revenue Loss section. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 66 of 264 11 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury SPENDING ON GOVERNMENT SERVICES Recipients can use SLFRF funds on government services up to the revenue loss amount, whether that be the standard allowance amount or the amount calculated using the above approach. Government services generally include any service traditionally provided by a government, unless Treasury has stated otherwise. Here are some common examples, although this list is not exhaustive: ✓ Construction of schools and hospitals ✓ Road building and maintenance, and other infrastructure ✓ Health services ✓ General government administration, staff, and administrative facilities ✓ Environmental remediation ✓ Provision of police, fire, and other public safety services (including purchase of fire trucks and police vehicles) Government services is the most flexible eligible use category under the SLFRF program, and funds are subject to streamlined reporting and compliance requirements. Recipients should be mindful that certain restrictions, which are detailed further in the Restrictions on Use section and apply to all uses of funds, apply to government services as well. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 67 of 264 12 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Responding to Public Health and Economic Impacts of COVID-19 The Coronavirus State and Local Fiscal Recovery Funds provide resources for governments to meet the public health and economic needs of those impacted by the pandemic in their communities, as well as address longstanding health and economic disparities, which amplified the impact of the pandemic in disproportionately impacted communities, resulting in more severe pandemic impacts. The eligible use category to respond to public health and negative economic impacts is organized around the types of assistance a recipient may provide and includes several sub-categories: • public health, • assistance to households, • assistance to small businesses, • assistance to nonprofits, • aid to impacted industries, and • public sector capacity. In general, to identify eligible uses of funds in this category, recipients should (1) identify a COVID-19 public health or economic impact on an individual or class (i.e., a group) and (2) design a program that responds to that impact. Responses should be related and reasonably proportional to the harm identified and reasonably designed to benefit those impacted. To provide simple, clear eligible uses of funds that meet this standard, Treasury provides a non- exhaustive list of enumerated uses that respond to pandemic impacts. Treasury also presumes that some populations experienced pandemic impacts and are eligible for responsive services. In other words, recipients providing enumerated uses of funds to populations presumed eligible are clearly operating consistently with the final rule.1 Recipients also have broad flexibility to (1) identify and respond to other pandemic impacts and (2) serve other populations that experienced pandemic impacts, beyond the enumerated uses and presumed eligible populations. Recipients can also identify groups or “classes” of beneficiaries that experienced pandemic impacts and provide services to those classes. 1 However, please note that use of funds for enumerated uses may not be grossly disproportionate to the harm. Further, recipients should consult the Capital Expenditures section for more information about pursuing a capital expenditure; please note that enumerated capital expenditures are not presumed to be reasonably proportional responses to an identified harm except as provided in the Capital Expenditures section. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 68 of 264 13 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Step 1. Identify COVID-19 public health or economic impact 2. Design a response that addresses or responds to the impact Analysis • Can identify impact to a specific household, business or nonprofit or to a class of households, businesses, or nonprofits (i.e., group) • Can also identify disproportionate impacts, or more severe impacts, to a specific beneficiary or to a class • Types of responses can include a program, service, or capital expenditure • Response should be related and reasonably proportional to the harm • Response should also be reasonably designed to benefit impacted individual or class Simplifying Presumptions • Final Rule presumes certain populations and classes are impacted and disproportionately impacted • Final Rule provides non-exhaustive list of enumerated eligible uses that respond to pandemic impacts and disproportionate impacts To assess eligibility of uses of funds, recipients should first determine the sub-category where their use of funds may fit (e.g., public health, assistance to households, assistance to small businesses), based on the entity that experienced the health or economic impact.2 Then, recipients should refer to the relevant section for more details on each sub-category. While the same overall eligibility standard applies to all uses of funds to respond to the public health and negative economic impacts of the pandemic, each sub-category has specific nuances on its application. In addition: • Recipients interested in using funds for capital expenditures (i.e., investments in property, facilities, or equipment) should review the Capital Expenditures section in addition to the eligible use sub-category. • Recipients interested in other uses of funds, beyond the enumerated uses, should refer to the section on “Framework for Eligible Uses Beyond Those Enumerated.” 2 For example, a recipient interested in providing aid to unemployed individuals is addressing a negative economic impact experienced by a household and should refer to the section on assistance to households. Recipients should also be aware of the difference between “beneficiaries” and “sub-recipients.” Beneficiaries are households, small businesses, or nonprofits that can receive assistance based on impacts of the pandemic that they experienced. On the other hand, sub-recipients are organizations that carry out eligible uses on behalf of a government, often through grants or contracts. Sub-recipients do not need to have experienced a negative economic impact of the pandemic; rather, they are providing services to beneficiaries that experienced an impact. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 69 of 264 14 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury RESPONDING TO THE PUBLIC HEALTH EMERGENCY While the country has made tremendous progress in the fight against COVID-19, including a historic vaccination campaign, the disease still poses a grave threat to Americans’ health and the economy. Providing state, local, and Tribal governments the resources needed to fight the COVID-19 pandemic is a core goal of the Coronavirus State and Local Fiscal Recovery Funds, as well as addressing the other ways that the pandemic has impacted public health. Treasury has identified several public health impacts of the pandemic and enumerated uses of funds to respond to impacted populations. • COVID-19 mitigation and prevention. The pandemic has broadly impacted Americans and recipients can provide services to prevent and mitigate COVID-19 to the general public or to small businesses, nonprofits, and impacted industries in general. Enumerated eligible uses include: ✓ Vaccination programs, including vaccine incentives and vaccine sites ✓ Testing programs, equipment and sites ✓ Monitoring, contact tracing & public health surveillance (e.g., monitoring for variants) ✓ Public communication efforts ✓ Public health data systems ✓ COVID-19 prevention and treatment equipment, such as ventilators and ambulances ✓ Medical and PPE/protective supplies ✓ Support for isolation or quarantine ✓ Ventilation system installation and improvement ✓ Technical assistance on mitigation of COVID-19 threats to public health and safety ✓ Transportation to reach vaccination or testing sites, or other prevention and mitigation services for vulnerable populations ✓ Support for prevention, mitigation, or other services in congregate living facilities, public facilities, and schools ✓ Support for prevention and mitigation strategies in small businesses, nonprofits, and impacted industries ✓ Medical facilities generally dedicated to COVID-19 treatment and mitigation (e.g., ICUs, emergency rooms) ✓ Temporary medical facilities and other measures to increase COVID-19 treatment capacity ✓ Emergency operations centers & emergency response equipment (e.g., emergency response radio systems) ✓ Public telemedicine capabilities for COVID- 19 related treatment AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 70 of 264 15 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury • Medical expenses. Funds may be used for expenses to households, medical providers, or others that incurred medical costs due to the pandemic, including: ✓ Unreimbursed expenses for medical care for COVID-19 testing or treatment, such as uncompensated care costs for medical providers or out-of-pocket costs for individuals ✓ Paid family and medical leave for public employees to enable compliance with COVID-19 public health precautions ✓ Emergency medical response expenses ✓ Treatment of long-term symptoms or effects of COVID-19 • Behavioral health care, such as mental health treatment, substance use treatment, and other behavioral health services. Treasury recognizes that the pandemic has broadly impacted Americans’ behavioral health and recipients can provide these services to the general public to respond. Enumerated eligible uses include: ✓ Prevention, outpatient treatment, inpatient treatment, crisis care, diversion programs, outreach to individuals not yet engaged in treatment, harm reduction & long-term recovery support ✓ Enhanced behavioral health services in schools ✓ Services for pregnant women or infants born with neonatal abstinence syndrome ✓ Support for equitable access to reduce disparities in access to high-quality treatment ✓ Peer support groups, costs for residence in supportive housing or recovery housing, and the 988 National Suicide Prevention Lifeline or other hotline services ✓ Expansion of access to evidence-based services for opioid use disorder prevention, treatment, harm reduction, and recovery ✓ Behavioral health facilities & equipment • Preventing and responding to violence. Recognizing that violence – and especially gun violence – has increased in some communities due to the pandemic, recipients may use funds to respond in these communities through: ✓ Referrals to trauma recovery services for victims of crime ✓ Community violence intervention programs, including: • Evidence-based practices like focused deterrence, with wraparound services such as behavioral therapy, trauma recovery, job training, education, housing and relocation services, and financial assistance ✓ In communities experiencing increased gun violence due to the pandemic: • Law enforcement officers focused on advancing community policing • Enforcement efforts to reduce gun violence, including prosecution • Technology & equipment to support law enforcement response AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 71 of 264 16 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury RESPONDING TO NEGATIVE ECONOMIC IMPACTS The pandemic caused severe economic damage and, while the economy is on track to a strong recovery, much work remains to continue building a robust, resilient, and equitable economy in the wake of the crisis and to ensure that the benefits of this recovery reach all Americans. While the pandemic impacted millions of American households and businesses, some of its most severe impacts fell on low-income and underserved communities, where pre-existing disparities amplified the impact of the pandemic and where the most work remains to reach a full recovery. The final rule recognizes that the pandemic caused broad-based impacts that affected many communities, households, and small businesses across the country; for example, many workers faced unemployment and many small businesses saw declines in revenue. The final rule describes these as “impacted" households, communities, small businesses, and nonprofits. At the same time, the pandemic caused disproportionate impacts, or more severe impacts, in certain communities. For example, low-income and underserved communities have faced more severe health and economic outcomes like higher rates of COVID-19 mortality and unemployment, often because pre- existing disparities exacerbated the impact of the pandemic. The final rule describes these as “disproportionately impacted” households, communities, small businesses, and nonprofits. To simplify administration of the program, the final rule presumes that certain populations were “impacted” and “disproportionately impacted” by the pandemic; these populations are presumed to be eligible for services that respond to the impact they experienced. The final rule also enumerates a non- exhaustive list of eligible uses that are recognized as responsive to the impacts or disproportionate impacts of COVID-19. Recipients providing enumerated uses to populations presumed eligible are clearly operating consistently with the final rule. As discussed further in the section Framework for Eligible Uses Beyond Those Enumerated, recipients can also identify other pandemic impacts, impacted or disproportionately impacted populations or classes, and responses. However, note that the final rule maintains that general infrastructure projects, including roads, streets, and surface transportation infrastructure, would generally not be eligible under this eligible use category, unless the project responded to a specific pandemic public health need or a specific negative economic impact. Similarly, general economic development or workforce development – activities that do not respond to negative economic impacts of the pandemic but rather seek to more generally enhance the jurisdiction’s business climate – would generally not be eligible under this eligible use category. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 72 of 264 17 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Assistance to Households Impacted Households and Communities Treasury presumes the following households and communities are impacted by the pandemic: ✓ Low- or-moderate income households or communities ✓ Households that experienced unemployment ✓ Households that experienced increased food or housing insecurity ✓ Households that qualify for the Children’s Health Insurance Program, Childcare Subsidies through the Child Care Development Fund (CCDF) Program, or Medicaid ✓ When providing affordable housing programs: households that qualify for the National Housing Trust Fund and Home Investment Partnerships Program ✓ When providing services to address lost instructional time in K-12 schools: any student that lost access to in-person instruction for a significant period of time Low- or moderate-income households and communities are those with (i) income at or below 300 percent of the Federal Poverty Guidelines for the size of the household based on the most recently published poverty guidelines or (ii) income at or below 65 percent of the area median income for the county and size of household based on the most recently published data. For the vast majority of communities, the Federal Poverty Guidelines are higher than the area’s median income and using the Federal Poverty Guidelines would result in more households and communities being presumed eligible. Treasury has provided an easy-to-use spreadsheet with Federal Poverty Guidelines and area median income levels on its website. Recipients can measure income for a specific household or the median income for the community, depending on whether the response they plan to provide serves specific households or the general community. The income thresholds vary by household size; recipients should generally use income thresholds for the appropriate household size but can use a default household size of three when easier for administration or when measuring income for a general community. The income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $65,880 per year.3 In other words, recipients can always presume that a household earning below this level, or a community with median income below this level, is impacted by the pandemic and eligible for services to respond. Additionally, by following the steps detailed in the section Framework for Eligible Uses Beyond Those Enumerated, recipients may designate additional households as impacted or disproportionately impacted beyond these presumptions, and may also pursue projects not listed below in response to these impacts consistent with Treasury’s standards. 3 For recipients in Alaska, the income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $82,350 per year. For recipients in Hawaii, the income limit for 300 percent of the Federal Poverty Guidelines for a household of three is $75,780 per year. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 73 of 264 18 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Treasury recognizes the enumerated projects below, which have been expanded under the final rule, as eligible to respond to impacts of the pandemic on households and communities: ✓ Food assistance (e.g., child nutrition programs, including school meals) & food banks ✓ Emergency housing assistance: rental assistance, mortgage assistance, utility assistance, assistance paying delinquent property taxes, counseling and legal aid to prevent eviction and homelessness & emergency programs or services for homeless individuals, including temporary residences for people experiencing homelessness ✓ Health insurance coverage expansion ✓ Benefits for surviving family members of individuals who have died from COVID-19 ✓ Assistance to individuals who want and are available for work, including job training, public jobs programs and fairs, support for childcare and transportation to and from a jobsite or interview, incentives for newly- employed workers, subsidized employment, grants to hire underserved workers, assistance to unemployed individuals to start small businesses & development of job and workforce training centers ✓ Financial services for the unbanked and underbanked ✓ Burials, home repair & home weatherization ✓ Programs, devices & equipment for internet access and digital literacy, including subsidies for costs of access ✓ Cash assistance ✓ Paid sick, medical, and family leave programs ✓ Assistance in accessing and applying for public benefits or services ✓ Childcare and early learning services, home visiting programs, services for child welfare- involved families and foster youth & childcare facilities ✓ Assistance to address the impact of learning loss for K-12 students (e.g., high-quality tutoring, differentiated instruction) ✓ Programs or services to support long-term housing security: including development of affordable housing and permanent supportive housing ✓ Certain contributions to an Unemployment Insurance Trust Fund4 4 Recipients may only use SLFRF funds for contributions to unemployment insurance trust funds and repayment of the principal amount due on advances received under Title XII of the Social Security Act up to an amount equal to (i) the difference between the balance in the recipient’s unemployment insurance trust fund as of January 27, 2020 and the balance of such account as of May 17, 2021, plus (ii) the principal amount outstanding as of May 17, 2021 on any advances received under Title XII of the Social Security Act between January 27, 2020 and May 17, 2021. Further, recipients may use SLFRF funds for the payment of any interest due on such Title XII advances. Additionally, a recipient that deposits SLFRF funds into its unemployment insurance trust fund to fully restore the pre-pandemic balance may not draw down that balance and deposit more SLFRF funds, back up to the pre-pandemic balance. Recipients that deposit SLFRF funds into an unemployment insurance trust fund, or use SLFRF funds to repay principal on Title XII advances, may not take action to reduce benefits available to unemployed workers by changing the computation method governing regular unemployment compensation in a way that results in a reduction of average weekly benefit amounts or the number of weeks of benefits payable (i.e., maximum benefit entitlement). AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 74 of 264 19 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Disproportionately Impacted Households and Communities Treasury presumes the following households and communities are disproportionately impacted by the pandemic: ✓ Low -income households and communities ✓ Households residing in Qualified Census Tracts ✓ Households that qualify for certain federal 5benefits ✓ Households receiving services provided by Tribal governments ✓ Households residing in the U.S. territories or receiving services from these governments Low-income households and communities are those with (i) income at or below 185 percent of the Federal Poverty Guidelines for the size of its household based on the most recently published poverty guidelines or (ii) income at or below 40 percent of area median income for its county and size of household based on the most recently published data. For the vast majority of communities, the Federal Poverty Guidelines level is higher than the area median income level and using this level would result in more households and communities being presumed eligible. Treasury has provided an easy-to-use spreadsheet with Federal Poverty Guidelines and area median income levels on its website. Recipients can measure income for a specific household or the median income for the community, depending on whether the service they plan to provide serves specific households or the general community. The income thresholds vary by household size; recipients should generally use income thresholds for the appropriate household size but can use a default household size of three when easier for administration or when measuring income for a general community. The income limit for 185 percent of the Federal Poverty Guidelines for a household of three is $40,626 per year.6 In other words, recipients can always presume that a household earning below this level, or a community with median income below this level, is disproportionately impacted by the pandemic and eligible for services to respond. 5 These programs are Temporary Assistance for Needy Families (TANF), Supplemental Nutrition Assistance Program (SNAP), Free- and Reduced-Price Lunch (NSLP) and/or School Breakfast (SBP) programs, Medicare Part D Low-Income Subsidies, Supplemental Security Income (SSI), Head Start and/or Early Head Start, Special Supplemental Nutrition Program for Women, Infants, and Children (WIC), Section 8 Vouchers, Low-Income Home Energy Assistance Program (LIHEAP), and Pell Grants. For services to address educational disparities, Treasury will recognize Title I eligible schools as disproportionately impacted and responsive services that support the school generally or support the whole school as eligible. 6 For recipients in Alaska, the income limit for 185 percent of the Federal Poverty Guidelines for a household of three is $50,783 per year. For recipients in Hawaii, the income limit for 185 percent of the Federal Poverty Guidelines for a household of three is $46,731 per year AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 75 of 264 20 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Treasury recognizes the enumerated projects below, which have been expanded under the final rule, as eligible to respond to disproportionate impacts of the pandemic on households and communities: ✓ Pay for community health workers to help households access health & social services ✓ Remediation of lead paint or other lead hazards ✓ Primary care clinics, hospitals, integration of health services into other settings, and other investments in medical equipment & facilities designed to address health disparities ✓ Housing vouchers & assistance relocating to neighborhoods with higher economic opportunity ✓ Investments in neighborhoods to promote improved health outcomes ✓ Improvements to vacant and abandoned properties, including rehabilitation or maintenance, renovation, removal and remediation of environmental contaminants, demolition or deconstruction, greening/vacant lot cleanup & conversion to affordable housing7 ✓ Services to address educational disparities, including assistance to high-poverty school districts & educational and evidence-based services to address student academic, social, emotional, and mental health needs ✓ Schools and other educational equipment & facilities ✓ Responses available to respond to impacts of the pandemic on households and communities (including those listed on page 18) 7 Please see the final rule for further details and conditions applicable to this eligible use. This includes Treasury’s presumption that demolition of vacant or abandoned residential properties that results in a net reduction in occupiable housing units for low- and moderate-income individuals in an area where the availability of such housing is lower than the need for such housing is ineligible for support with SLFRF funds. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 76 of 264 21 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Assistance to Small Businesses Small businesses have faced widespread challenges due to the pandemic, including periods of shutdown, declines in revenue, or increased costs. The final rule provides many tools for recipients to respond to the impacts of the pandemic on small businesses, or disproportionate impacts on businesses where pre-existing disparities like lack of access to capital compounded the pandemic’s effects. Small businesses eligible for assistance are those that experienced negative economic impacts or disproportionate impacts of the pandemic and meet the definition of “small business,” specifically: 1. Have no more than 500 employees, or if applicable, the size standard in number of employees established by the Administrator of the Small Business Administration for the industry in which the business concern or organization operates, and 2. Are a small business concern as defined in section 3 of the Small Business Act8 (which includes, among other requirements, that the business is independently owned and operated and is not dominant in its field of operation). Impacted Small Businesses Recipients can identify small businesses impacted by the pandemic, and measures to respond, in many ways; for example, recipients could consider: ✓ Decreased revenue or gross receipts ✓ Financial insecurity ✓ Increased costs ✓ Capacity to weather financial hardship ✓ Challenges covering payroll, rent or mortgage, and other operating costs Assistance to small businesses that experienced negative economic impacts includes the following enumerated uses: ✓ Loans or grants to mitigate financial hardship, such as by supporting payroll and benefits, costs to retain employees, and mortgage, rent, utility, and other operating costs ✓ Technical assistance, counseling, or other services to support business planning Disproportionately Impacted Small Businesses Treasury presumes that the following small businesses are disproportionately impacted by the pandemic: 8 15 U.S.C. 632. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 77 of 264 22 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury ✓ Small businesses operating in Qualified Census Tracts ✓ Small businesses operated by Tribal governments or on Tribal lands ✓ Small businesses operating in the U.S. territories Assistance to disproportionately impacted small businesses includes the following enumerated uses, which have been expanded under the final rule: ✓ Rehabilitation of commercial properties, storefront improvements & façade improvements ✓ Technical assistance, business incubators & grants for start-up or expansion costs for small businesses ✓ Support for microbusinesses, including financial, childcare, and transportation costs AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 78 of 264 23 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Assistance to Nonprofits Nonprofits have faced significant challenges due to the pandemic’s increased demand for services and changing operational needs, as well as declines in revenue sources such as donations and fees. Nonprofits eligible for assistance are those that experienced negative economic impacts or disproportionate impacts of the pandemic and meet the definition of “nonprofit”—specifically those that are 501(c)(3) or 501(c)(19) tax-exempt organizations. Impacted Nonprofits Recipients can identify nonprofits impacted by the pandemic, and measures to respond, in many ways; for example, recipients could consider: ✓ Decreased revenue (e.g., from donations and fees) ✓ Financial insecurity ✓ Increased costs (e.g., uncompensated increases in service need) ✓ Capacity to weather financial hardship ✓ Challenges covering payroll, rent or mortgage, and other operating costs Assistance to nonprofits that experienced negative economic impacts includes the following enumerated uses: ✓ Loans or grants to mitigate financial hardship ✓ Technical or in-kind assistance or other services that mitigate negative economic impacts of the pandemic Disproportionately Impacted Nonprofits Treasury presumes that the following nonprofits are disproportionately impacted by the pandemic: ✓ Nonprofits operating in Qualified Census Tracts ✓ Nonprofits operated by Tribal governments or on Tribal lands ✓ Nonprofits operating in the U.S. territories Recipients may identify appropriate responses that are related and reasonably proportional to addressing these disproportionate impacts. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 79 of 264 24 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Aid to Impacted Industries Recipients may use SLFRF funding to provide aid to industries impacted by the COVID-19 pandemic. Recipients should first designate an impacted industry and then provide aid to address the impacted industry’s negative economic impact. This sub-category of eligible uses does not separately identify disproportionate impacts and corresponding responsive services. 1. Designating an impacted industry. There are two main ways an industry can be designated as “impacted.” 1. If the industry is in the travel, tourism, or hospitality sectors (including Tribal development districts), the industry is impacted. 2. If the industry is outside the travel, tourism, or hospitality sectors, the industry is impacted if: a. The industry experienced at least 8 percent employment loss from pre-pandemic levels,9 or b. The industry is experiencing comparable or worse economic impacts as the national tourism, travel, and hospitality industries as of the date of the final rule, based on the totality of economic indicators or qualitative data (if quantitative data is unavailable), and if the impacts were generally due to the COVID-19 public health emergency. Recipients have flexibility to define industries broadly or narrowly, but Treasury encourages recipients to define narrow and discrete industries eligible for aid. State and territory recipients also have flexibility to define the industries with greater geographic precision; for example, a state may identify a particular industry in a certain region of a state as impacted. 2. Providing eligible aid to the impacted industry. Aid may only be provided to support businesses, attractions, and Tribal development districts operating prior to the pandemic and affected by required closures and other efforts to contain the pandemic. Further, aid should be generally broadly available to all businesses within the impacted industry to avoid potential conflicts of interest, and Treasury encourages aid to be first used for operational expenses, such as payroll, before being used on other types of costs. 9 Specifically, a recipient should compare the percent change in the number of employees of the recipient’s identified industry and the national Leisure & Hospitality sector in the three months before the pandemic’s most severe impacts began (a straight three-month average of seasonally-adjusted employment data from December 2019, January 2020, and February 2020) with the latest data as of the final rule (a straight three-month average of seasonally-adjusted employment data from September 2021, October 2021, and November 2021). For parity and simplicity, smaller recipients without employment data that measure industries in their specific jurisdiction may use data available for a broader unit of government for this calculation (e.g., a county may use data from the state in which it is located; a city may use data for the county, if available, or state in which it is located) solely for purposes of determining whether a particular industry is an impacted industry. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 80 of 264 25 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Treasury recognizes the enumerated projects below as eligible responses to impacted industries. ✓ Aid to mitigate financial hardship, such as supporting payroll costs, lost pay and benefits for returning employees, support of operations and maintenance of existing equipment and facilities ✓ Technical assistance, counseling, or other services to support business planning ✓ COVID-19 mitigation and infection prevention measures (see section Public Health) As with all eligible uses, recipients may pursue a project not listed above by undergoing the steps outlined in the section Framework for Eligible Uses Beyond Those Enumerated. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 81 of 264 26 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury PUBLIC SECTOR CAPACITY Recipients may use SLFRF funding to restore and bolster public sector capacity, which supports government’s ability to deliver critical COVID-19 services. There are three main categories of eligible uses to bolster public sector capacity and workforce: Public Safety, Public Health, and Human Services Staff; Government Employment and Rehiring Public Sector Staff; and Effective Service Delivery. Public Safety, Public Health, and Human Services Staff SLFRF funding may be used for payroll and covered benefits for public safety, public health, health care, human services and similar employees of a recipient government, for the portion of the employee’s time spent responding to COVID-19. Recipients should follow the steps below. 1. Identify eligible public safety, public health, and human services staff. Public safety staff include: ✓ Police officers (including state police officers) ✓ Sheriffs and deputy sheriffs ✓ Firefighters ✓ Emergency medical responders ✓ Correctional and detention officers ✓ Dispatchers and supervisor personnel that directly support public safety staff Public health staff include: ✓ Employees involved in providing medical and other physical or mental health services to patients and supervisory personnel, including medical staff assigned to schools, prisons, and other such institutions ✓ Laboratory technicians, medical examiners, morgue staff, and other support services essential for patient care ✓ Employees of public health departments directly engaged in public health matters and related supervisory personnel Human services staff include: ✓ Employees providing or administering social services and public benefits ✓ Child welfare services employees ✓ Child, elder, or family care employees 2. Assess portion of time spent on COVID-19 response for eligible staff. Recipients can use a variety of methods to assess the share of an employees’ time spent responding to COVID-19, including using reasonable estimates—such as estimating the share of time based on discussions with staff and applying that share to all employees in that position. For administrative convenience, recipients can consider public health and safety employees entirely devoted to responding to COVID-19 (and their payroll and benefits fully covered by SLFRF) if the AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 82 of 264 27 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury employee, or his or her operating unit or division, is “primarily dedicated” to responding to COVID- 19. Primarily dedicated means that more than half of the employee, unit, or division’s time is dedicated to responding to COVID-19. Recipients must periodically reassess their determination and maintain records to support their assessment, although recipients do not need to track staff hours. 3. Use SLFRF funding for payroll and covered benefits for the portion of eligible staff time spent on COVID-19 response. SLFRF funding may be used for payroll and covered benefits for the portion of the employees’ time spent on COVID-19 response, as calculated above, through the period of performance. Government Employment and Rehiring Public Sector Staff Under the increased flexibility of the final rule, SLFRF funding may be used to support a broader set of uses to restore and support public sector employment. Eligible uses include hiring up to a pre-pandemic baseline that is adjusted for historic underinvestment in the public sector, providing additional funds for employees who experienced pay cuts or were furloughed, avoiding layoffs, providing worker retention incentives, and paying for ancillary administrative costs related to hiring, support, and retention. • Restoring pre-pandemic employment. Recipients have two options to restore pre-pandemic employment, depending on the recipient’s needs. • If the recipient simply wants to hire back employees for pre-pandemic positions: Recipients may use SLFRF funds to hire employees for the same positions that existed on January 27, 2020 but that were unfilled or eliminated as of March 3, 2021. Recipients may use SLFRF funds to cover payroll and covered benefits for such positions through the period of performance. • If the recipient wants to hire above the pre-pandemic baseline and/or would like to have flexibility in positions: Recipients may use SLFRF funds to pay for payroll and covered benefits associated with the recipient increasing its number of budgeted FTEs up to 7.5 percent above its pre-pandemic baseline. Specifically, recipients should undergo the following steps: a. Identify the recipient’s budgeted FTE level on January 27, 2020. This includes all budgeted positions, filled and unfilled. This is called the pre-pandemic baseline. b. Multiply the pre-pandemic baseline by 1.075. This is called the adjusted pre- pandemic baseline. c. Identify the recipient’s budgeted FTE level on March 3, 2021, which is the beginning of the period of performance for SLFRF funds. Recipients may, but are not required to, exclude the number of FTEs dedicated to responding to the COVID-19 public health emergency. This is called the actual number of FTEs. d. Subtract the actual number of FTEs from the adjusted pre-pandemic baseline to calculate the number of FTEs that can be covered by SLFRF funds. Recipients do not have to hire for the same roles that existed pre-pandemic. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 83 of 264 28 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Recipients may use SLFRF funds to cover payroll and covered benefits through the period of performance; these employees must have begun their employment on or after March 3, 2021. Recipients may only use SLFRF funds for additional FTEs hired over the March 3, 2021 level (i.e., the actual number of FTEs). • Supporting and retaining public sector workers. Recipients can also use funds in other ways that support the public sector workforce.10 These include: o Providing additional funding for employees who experienced pay reductions or were furloughed since the onset of the pandemic, up to the difference in the employee’s pay, taking into account unemployment benefits received. o Maintaining current compensation levels to prevent layoffs. SLFRF funds may be used to maintain current compensation levels, with adjustments for inflation, in order to prevent layoffs that would otherwise be necessary. o Providing worker retention incentives, including reasonable increases in compensation to persuade employees to remain with the employer as compared to other employment options. Retention incentives must be entirely additive to an employee’s regular compensation, narrowly tailored to need, and should not exceed incentives traditionally offered by the recipient or compensation that alternative employers may offer to compete for the employees. Treasury presumes that retention incentives that are less than 25 percent of the rate of base pay for an individual employee or 10 percent for a group or category of employees are reasonably proportional to the need to retain employees, as long as other requirements are met. • Covering administrative costs associated with administering the hiring, support, and retention programs above. Effective Service Delivery SLFRF funding may be used to improve the efficacy of public health and economic programs through tools like program evaluation, data, and outreach, as well as to address administrative needs caused or exacerbated by the pandemic. Eligible uses include: • Supporting program evaluation, data, and outreach through: 10 Recipients should be able to substantiate that these uses of funds are substantially due to the public health emergency or its negative economic impacts (e.g., fiscal pressures on state and local budgets) and respond to its impacts. See the final rule for details on these uses. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 84 of 264 29 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury ✓ Program evaluation and evidence resources ✓ Data analysis resources to gather, assess, share, and use data ✓ Technology infrastructure to improve access to and the user experience of government IT systems, as well as technology improvements to increase public access and delivery of government programs and services ✓ Community outreach and engagement activities ✓ Capacity building resources to support using data and evidence, including hiring staff, consultants, or technical assistance support • Addressing administrative needs, including: ✓ Administrative costs for programs responding to the public health emergency and its economic impacts, including non-SLFRF and non-federally funded programs ✓ Address administrative needs caused or exacerbated by the pandemic, including addressing backlogs caused by shutdowns, increased repair or maintenance needs, and technology infrastructure to adapt government operations to the pandemic (e.g., video-conferencing software, data and case management systems) AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 85 of 264 30 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury CAPITAL EXPENDITURES As described above, the final rule clarifies that recipients may use funds for programs, services, and capital expenditures that respond to the public health and negative economic impacts of the pandemic. Any use of funds in this category for a capital expenditure must comply with the capital expenditure requirements, in addition to other standards for uses of funds. Capital expenditures are subject to the same eligibility standard as other eligible uses to respond to the pandemic’s public health and economic impacts; specifically, they must be related and reasonably proportional to the pandemic impact identified and reasonably designed to benefit the impacted population or class. For ease of administration, the final rule identifies enumerated types of capital expenditures that Treasury has identified as responding to the pandemic’s impacts; these are listed in the applicable sub- category of eligible uses (e.g., public health, assistance to households, etc.). Recipients may also identify other responsive capital expenditures. Similar to other eligible uses in the SLFRF program, no pre- approval is required for capital expenditures. To guide recipients’ analysis of whether a capital expenditure meets the eligibility standard, recipients (with the exception of Tribal governments) must complete and meet the requirements of a written justification for capital expenditures equal to or greater than $1 million. For large-scale capital expenditures, which have high costs and may require an extended length of time to complete, as well as most capital expenditures for non-enumerated uses of funds, Treasury requires recipients to submit their written justification as part of regular reporting. Specifically: If a project has total capital expenditures of and the use is enumerated by Treasury as eligible, then and the use is beyond those enumerated by Treasury as eligible, then Less than $1 million No Written Justification required No Written Justification required Greater than or equal to $1 million, but less than $10 million Written Justification required but recipients are not required to submit as part of regular reporting to Treasury Written Justification required and recipients must submit as part of regular reporting to Treasury $10 million or more Written Justification required and recipients must submit as part of regular reporting to Treasury A Written Justification includes: • Description of the harm or need to be addressed. Recipients should provide a description of the specific harm or need to be addressed and why the harm was exacerbated or caused by the public health emergency. Recipients may provide quantitative information on the extent and the type of harm, such as the number of individuals or entities affected. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 86 of 264 31 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury • Explanation of why a capital expenditure is appropriate. For example, recipients should include an explanation of why existing equipment and facilities, or policy changes or additional funding to pertinent programs or services, would be inadequate. • Comparison of proposed capital project against at least two alternative capital expenditures and demonstration of why the proposed capital expenditure is superior. Recipients should consider the effectiveness of the capital expenditure in addressing the harm identified and the expected total cost (including pre-development costs) against at least two alternative capital expenditures. Where relevant, recipients should consider the alternatives of improving existing capital assets already owned or leasing other capital assets. Treasury presumes that the following capital projects are generally ineligible:  Construction of new correctional facilities as a response to an increase in rate of crime  Construction of new congregate facilities to decrease spread of COVID-19 in the facility  Construction of convention centers, stadiums, or other large capital projects intended for general economic development or to aid impacted industries In undertaking capital expenditures, Treasury encourages recipients to adhere to strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with high labor standards and to prioritize employers without recent violations of federal and state labor and employment laws. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 87 of 264 32 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury FRAMEWORK FOR ELIGIBLE USES BEYOND THOSE ENUMERATED As described above, recipients have broad flexibility to identify and respond to other pandemic impacts and serve other populations that experienced pandemic impacts, beyond the enumerated uses and presumed eligible populations. Recipients should undergo the following steps to decide whether their project is eligible: Step 1. Identify COVID-19 public health or economic impact 2. Design a response that addresses or responds to the impact Analysis • Can identify impact to a specific household, business or nonprofit or to a class of households, businesses or nonprofits (i.e., group) • Can also identify disproportionate impacts, or more severe impacts, to a specific beneficiary or to a class • Types of responses can include a program, service, or capital expenditure • Response should be related and reasonably proportional to the harm • Response should also be reasonably designed to benefit impacted individual or class 1. Identify a COVID-19 public health or negative economic impact on an individual or a class. Recipients should identify an individual or class that is “impacted” or “disproportionately impacted” by the COVID-19 public health emergency or its negative economic impacts as well as the specific impact itself. • “Impacted” entities are those impacted by the disease itself or the harmful consequences of the economic disruptions resulting from or exacerbated by the COVID- 19 public health emergency. For example, an individual who lost their job or a small business that saw lower revenue during a period of closure would both have experienced impacts of the pandemic. • “Disproportionately impacted” entities are those that experienced disproportionate public health or economic outcomes from the pandemic; Treasury recognizes that pre- existing disparities, in many cases, amplified the impacts of the pandemic, causing more severe impacts in underserved communities. For example, a household living in a neighborhood with limited access to medical care and healthy foods may have faced health disparities before the pandemic, like a higher rate of chronic health conditions, that contributed to more severe health outcomes during the COVID-19 pandemic. The recipient may choose to identify these impacts at either the individual level or at a class level. If the recipient is identifying impacts at the individual level, they should retain documentation supporting the impact the individual experienced (e.g., documentation of lost revenues from a small business). Such documentation can be streamlined in many cases (e.g., self-attestation that a household requires food assistance). Recipients also have broad flexibility to identify a “class” – or a group of households, small businesses, or nonprofits – that experienced an impact. In these cases, the recipients should AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 88 of 264 33 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury first identify the class and the impact that it faced. Then, recipients only need to document that the individuals served fall within that class; recipients do not need to document a specific impact to each individual served. For example, a recipient could identify that restaurants in the downtown area faced substantial declines in revenue due to decreased foot traffic from workers; the recipient could develop a program to respond to the impact on that class and only needs to document that the businesses being served are restaurants in the downtown area. Recipients should keep the following considerations in mind when designating a class: • There should be a relationship between the definition of the class and the proposed response. Larger and less-specific classes are less likely to have experienced similar harms, which may make it more difficult to design a response that appropriately responds to those harms. • Classes may be determined on a population basis or on a geographic basis, and the response should be appropriately matched. For example, a response might be designed to provide childcare to single parents, regardless of which neighborhood they live in, or a response might provide a park to improve the health of a disproportionately impacted neighborhood. • Recipients may designate classes that experienced disproportionate impact, by assessing the impacts of the pandemic and finding that some populations experienced meaningfully more severe impacts than the general public. To determine these disproportionate impacts, recipients: o May designate classes based on academic research or government research publications (such as the citations provided in the supplementary information in the final rule), through analysis of their own data, or through analysis of other existing data sources. o May also consider qualitative research and sources to augment their analysis, or when quantitative data is not readily available. Such sources might include resident interviews or feedback from relevant state and local agencies, such as public health departments or social services departments. o Should consider the quality of the research, data, and applicability of analysis to their determination in all cases. • Some of the enumerated uses may also be appropriate responses to the impacts experienced by other classes of beneficiaries. It is permissible for recipients to provide these services to other classes, so long as the recipient determines that the response is also appropriate for those groups. • Recipients may designate a class based on income level, including at levels higher than the final rule definition of "low- and moderate-income." For example, a recipient may identify that households in their community with incomes above the final rule threshold for low-income nevertheless experienced disproportionate impacts from the pandemic and provide responsive services. 2. Design a response that addresses or responds to the impact. Programs, services, and other interventions must be reasonably designed to benefit the individual or class that experienced AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 89 of 264 34 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury the impact. They must also be related and reasonably proportional to the extent and type of impact experienced. For example, uses that bear no relation or are grossly disproportionate to the type or extent of the impact would not be eligible. “Reasonably proportional” refers to the scale of the response compared to the scale of the harm, as well as the targeting of the response to beneficiaries compared to the amount of harm they experienced; for example, it may not be reasonably proportional for a cash assistance program to provide a very small amount of aid to a group that experienced severe harm and a much larger amount to a group that experienced relatively little harm. Recipients should consider relevant factors about the harm identified and the response to evaluate whether the response is reasonably proportional. For example, recipients may consider the size of the population impacted and the severity, type, and duration of the impact. Recipients may also consider the efficacy, cost, cost-effectiveness, and time to delivery of the response. For disproportionately impacted communities, recipients may design interventions that address broader pre-existing disparities that contributed to more severe health and economic outcomes during the pandemic, such as disproportionate gaps in access to health care or pre-existing disparities in educational outcomes that have been exacerbated by the pandemic. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 90 of 264 35 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Premium Pay The Coronavirus State and Local Fiscal Recovery Funds may be used to provide premium pay to eligible workers performing essential work during the pandemic. Premium pay may be awarded to eligible workers up to $13 per hour. Premium pay must be in addition to wages or remuneration (i.e., compensation) the eligible worker otherwise receives. Premium pay may not exceed $25,000 for any single worker during the program. Recipients should undergo the following steps to provide premium pay to eligible workers. 1. Identify an “eligible” worker. Eligible workers include workers “needed to maintain continuity of operations of essential critical infrastructure sectors.” These sectors and occupations are eligible: ✓ Health care ✓ Emergency response ✓ Sanitation, disinfection & cleaning ✓ Maintenance ✓ Grocery stores, restaurants, food production, and food delivery ✓ Pharmacy ✓ Biomedical research ✓ Behavioral health ✓ Medical testing and diagnostics ✓ Home and community-based health care or assistance with activities of daily living ✓ Family or child care ✓ Social services ✓ Public health ✓ Mortuary ✓ Critical clinical research, development, and testing necessary for COVID-19 response ✓ State, local, or Tribal government workforce ✓ Workers providing vital services to Tribes ✓ Educational, school nutrition, and other work required to operate a school facility ✓ Laundry ✓ Elections ✓ Solid waste or hazardous materials management, response, and cleanup ✓ Work requiring physical interaction with patients ✓ Dental care ✓ Transportation and warehousing ✓ Hotel and commercial lodging facilities that are used for COVID-19 mitigation and containment Beyond this list, the chief executive (or equivalent) of a recipient government may designate additional non-public sectors as critical so long as doing so is necessary to protecting the health and wellbeing of the residents of such jurisdictions. 2. Verify that the eligible worker performs “essential work,” meaning work that: • Is not performed while teleworking from a residence; and • Involves either: a. regular, in-person interactions with patients, the public, or coworkers of the individual that is performing the work; or b. regular physical handling of items that were handled by, or are to be handled by, patients, the public, or coworkers of the individual that is performing the work. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 91 of 264 36 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury 3. Confirm that the premium pay “responds to” workers performing essential work during the COVID-19 public health emergency. Under the final rule, which broadened the share of eligible workers who can receive premium pay without a written justification, recipients may meet this requirement in one of three ways: • Eligible worker receiving premium pay is earning (with the premium included) at or below 150 percent of their residing state or county’s average annual wage for all occupations, as defined by the Bureau of Labor Statistics’ Occupational Employment and Wage Statistics, whichever is higher, on an annual basis; or • Eligible worker receiving premium pay is not exempt from the Fair Labor Standards Act overtime provisions; or • If a worker does not meet either of the above requirements, the recipient must submit written justification to Treasury detailing how the premium pay is otherwise responsive to workers performing essential work during the public health emergency. This may include a description of the essential worker’s duties, health, or financial risks faced due to COVID-19, and why the recipient determined that the premium pay was responsive. Treasury anticipates that recipients will easily be able to satisfy the justification requirement for front-line workers, like nurses and hospital staff. Premium pay may be awarded in installments or lump sums (e.g., monthly, quarterly, etc.) and may be awarded to hourly, part-time, or salaried or non-hourly workers. Premium pay must be paid in addition to wages already received and may be paid retrospectively. A recipient may not use SLFRF to merely reimburse itself for premium pay or hazard pay already received by the worker, and premium pay may not be paid to volunteers. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 92 of 264 37 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Water & Sewer Infrastructure The Coronavirus State and Local Fiscal Recovery Funds may be used to make necessary investments in water and sewer infrastructure. State, local, and Tribal governments have a tremendous need to address the consequences of deferred maintenance in drinking water systems and removal, management, and treatment of sewage and stormwater, along with additional resiliency measures needed to adapt to climate change. Recipients may undertake the eligible projects below: PROJECTS ELIGIBLE UNDER EPA’S CLEAN WATER STATE REVOLVING FUND (CWSRF) Eligible projects under the CWSRF, and the final rule, include: ✓ Construction of publicly owned treatment works ✓ Projects pursuant to implementation of a nonpoint source pollution management program established under the Clean Water Act (CWA) ✓ Decentralized wastewater treatment systems that treat municipal wastewater or domestic sewage ✓ Management and treatment of stormwater or subsurface drainage water ✓ Water conservation, efficiency, or reuse measures ✓ Development and implementation of a conservation and management plan under the CWA ✓ Watershed projects meeting the criteria set forth in the CWA ✓ Energy consumption reduction for publicly owned treatment works ✓ Reuse or recycling of wastewater, stormwater, or subsurface drainage water ✓ Security of publicly owned treatment works Treasury encourages recipients to review the EPA handbook for the CWSRF for a full list of eligibilities. PROJECTS ELIGIBLE UNDER EPA’S DRINKING WATER STATE REVOLVING FUND (DWSRF) Eligible drinking water projects under the DWSRF, and the final rule, include: ✓ Facilities to improve drinking water quality ✓ Transmission and distribution, including improvements of water pressure or prevention of contamination in infrastructure and lead service line replacements ✓ New sources to replace contaminated drinking water or increase drought resilience, including aquifer storage and recovery system for water storage ✓ Green infrastructure, including green roofs, rainwater harvesting collection, permeable pavement ✓ Storage of drinking water, such as to prevent contaminants or equalize water demands ✓ Purchase of water systems and interconnection of systems ✓ New community water systems Treasury encourages recipients to review the EPA handbook for the DWSRF for a full list of eligibilities. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 93 of 264 38 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury ADDITIONAL ELIGIBLE PROJECTS With broadened eligibility under the final rule, SLFRF funds may be used to fund additional types of projects— such as additional stormwater infrastructure, residential wells, lead remediation, and certain rehabilitations of dams and reservoirs — beyond the CWSRF and DWSRF, if they are found to be “necessary” according to the definition provided in the final rule and outlined below. ✓ Culvert repair, resizing, and removal, replacement of storm sewers, and additional types of stormwater infrastructure ✓ Infrastructure to improve access to safe drinking water for individual served by residential wells, including testing initiatives, and treatment/remediation strategies that address contamination ✓ Dam and reservoir rehabilitation if primary purpose of dam or reservoir is for drinking water supply and project is necessary for provision of drinking water ✓ Broad set of lead remediation projects eligible under EPA grant programs authorized by the Water Infrastructure Improvements for the Nation (WIIN) Act, such as lead testing, installation of corrosion control treatment, lead service line replacement, as well as water quality testing, compliance monitoring, and remediation activities, including replacement of internal plumbing and faucets and fixtures in schools and childcare facilities A “necessary” investment in infrastructure must be: (1) responsive to an identified need to achieve or maintain an adequate minimum level of service, which may include a reasonable projection of increased need, whether due to population growth or otherwise, (2) a cost-effective means for meeting that need, taking into account available alternatives, and (3) for investments in infrastructure that supply drinking water in order to meet projected population growth, projected to be sustainable over its estimated useful life. Please note that DWSRF and CWSRF-eligible projects are generally presumed to be necessary investments. Additional eligible projects generally must be responsive to an identified need to achieve or maintain an adequate minimum level of service. Recipients are only required to assess cost- effectiveness of projects for the creation of new drinking water systems, dam and reservoir rehabilitation projects, or projects for the extension of drinking water service to meet population growth needs. Recipients should review the supplementary information to the final rule for more details on requirements applicable to each type of investment. APPLICABLE STANDARDS & REQUIREMENTS Treasury encourages recipients to adhere to strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with high labor standards and to prioritize employers without recent violations of federal and state labor and employment laws. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 94 of 264 39 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Broadband Infrastructure The Coronavirus State and Local Fiscal Recovery Funds may be used to make necessary investments in broadband infrastructure, which has been shown to be critical for work, education, healthcare, and civic participation during the public health emergency. The final rule broadens the set of eligible broadband infrastructure investments that recipients may undertake. Recipients may pursue investments in broadband infrastructure meeting technical standards detailed below, as well as an expanded set of cybersecurity investments. BROADBAND INFRASTRUCTURE INVESTMENTS Recipients should adhere to the following requirements when designing a broadband infrastructure project: 1. Identify an eligible area for investment. Recipients are encouraged to prioritize projects that are designed to serve locations without access to reliable wireline 100/20 Mbps broadband service (meaning service that reliably provides 100 Mbps download speed and 20 Mbps upload speed through a wireline connection), but are broadly able to invest in projects designed to provide service to locations with an identified need for additional broadband investment. Recipients have broad flexibility to define need in their community. Examples of need could include: ✓ Lack of access to a reliable high-speed broadband connection ✓ Lack of affordable broadband ✓ Lack of reliable service If recipients are considering deploying broadband to locations where there are existing and enforceable federal or state funding commitments for reliable service of at least 100/20 Mbps, recipients must ensure that SLFRF funds are designed to address an identified need for additional broadband investment that is not met by existing federal or state funding commitments. Recipients must also ensure that SLFRF funds will not be used for costs that will be reimbursed by the other federal or state funding streams. 2. Design project to meet high-speed technical standards. Recipients are required to design projects to, upon completion, reliably meet or exceed symmetrical 100 Mbps download and upload speeds. In cases where it is not practicable, because of the excessive cost of the project or geography or topography of the area to be served by the project, eligible projects may be designed to reliably meet or exceed 100/20 Mbps and be scalable to a minimum of symmetrical 100 Mbps download and upload speeds. Treasury encourages recipients to prioritize investments in fiber-optic infrastructure wherever feasible and to focus on projects that will achieve last-mile connections. Further, Treasury encourages recipients to prioritize support for broadband networks owned, operated by, or affiliated with local governments, nonprofits, and co-operatives. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 95 of 264 40 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury 3. Require enrollment in a low-income subsidy program. Recipients must require the service provider for a broadband project that provides service to households to either: ✓ Participate in the FCC’s Affordable Connectivity Program (ACP) ✓ Provide access to a broad-based affordability program to low-income consumers that provides benefits commensurate to ACP Treasury encourages broadband services to also include at least one low-cost option offered without data usage caps at speeds sufficient for a household with multiple users to simultaneously telework and engage in remote learning. Recipients are also encouraged to consult with the community on affordability needs. CYBERSECURITY INVESTMENTS SLFRF may be used for modernization of cybersecurity for existing and new broadband infrastructure, regardless of their speed delivery standards. This includes modernization of hardware and software. APPLICABLE STANDARDS & REQUIREMENTS Treasury encourages recipients to adhere to strong labor standards, including project labor agreements and community benefits agreements that offer wages at or above the prevailing rate and include local hire provisions. Treasury also encourages recipients to prioritize in their procurements employers with high labor standards and to prioritize employers without recent violations of federal and state labor and employment laws. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 96 of 264 41 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Restrictions on Use While recipients have considerable flexibility to use Coronavirus State and Local Fiscal Recovery Funds to address the diverse needs of their communities, some restrictions on use of funds apply. OFFSET A REDUCTION IN NET TAX REVENUE • States and territories may not use this funding to directly or indirectly offset a reduction in net tax revenue resulting from a change in law, regulation, or administrative interpretation beginning on March 3, 2021, through the last day of the fiscal year in which the funds provided have been spent. If a state or territory cuts taxes during this period, it must demonstrate how it paid for the tax cuts from sources other than SLFRF, such as by enacting policies to raise other sources of revenue, by cutting spending, or through higher revenue due to economic growth. If the funds provided have been used to offset tax cuts, the amount used for this purpose must be repaid to the Treasury. DEPOSITS INTO PENSION FUNDS • No recipients except Tribal governments may use this funding to make a deposit to a pension fund. Treasury defines a “deposit” as an extraordinary contribution to a pension fund for the purpose of reducing an accrued, unfunded liability. While pension deposits are prohibited, recipients may use funds for routine payroll contributions connected to an eligible use of funds (e.g., for public health and safety staff). Examples of extraordinary payments include ones that:  Reduce a liability incurred prior to the start of the COVID-19 public health emergency and occur outside the recipient's regular timing for making the payment  Occur at the regular time for pension contributions but is larger than a regular payment would have been ADDITIONAL RESTRICTIONS AND REQUIREMENTS Additional restrictions and requirements that apply across all eligible use categories include: • No debt service or replenishing financial reserves. Since SLFRF funds are intended to be used prospectively, recipients may not use SLFRF funds for debt service or replenishing financial reserves (e.g., rainy day funds). • No satisfaction of settlements and judgments. Satisfaction of any obligation arising under or pursuant to a settlement agreement, judgment, consent decree, or judicially confirmed debt restructuring in a judicial, administrative, or regulatory proceeding is itself not an eligible use. However, if a settlement requires the recipient to provide services or incur other costs that are an eligible use of SLFRF funds, SLFRF may be used for those costs. • Additional general restrictions. SLFRF funds may not be used for a project that conflicts with or contravenes the purpose of the American Rescue Plan Act statute (e.g., uses of funds that AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 97 of 264 42 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury undermine COVID-19 mitigation practices in line with CDC guidance and recommendations) and may not be used in violation of the Award Terms and Conditions or conflict of interest requirements under the Uniform Guidance. Other applicable laws and regulations, outside of SLFRF program requirements, may also apply (e.g., laws around procurement, contracting, conflicts-of-interest, environmental standards, or civil rights). AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 98 of 264 43 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury Program Administration The Coronavirus State and Local Fiscal Recovery Funds final rule details a number of administrative processes and requirements, including on distribution of funds, timeline for use of funds, transfer of funds, treatment of loans, use of funds to meet non-federal match or cost-share requirements, administrative expenses, reporting on use of funds, and remediation and recoupment of funds used for ineligible purposes. This section provides a summary for the most frequently asked questions. TIMELINE FOR USE OF FUNDS Under the SLFRF, funds must be used for costs incurred on or after March 3, 2021. Further, costs must be obligated by December 31, 2024, and expended by December 31, 2026. TRANSFERS Recipients may undertake projects on their own or through subrecipients, which carry out eligible uses on behalf of a recipient, including pooling funds with other recipients or blending and braiding SLFRF funds with other sources of funds. Localities may also transfer their funds to the state through section 603(c)(4), which will decrease the locality’s award and increase the state award amounts. LOANS Recipients may generally use SLFRF funds to provide loans for uses that are otherwise eligible, although there are special rules about how recipients should track program income depending on the length of the loan. Recipients should consult the final rule if they seek to utilize these provisions. NON-FEDERAL MATCH OR COST-SHARE REQUIREMENTS Funds available under the “revenue loss” eligible use category (sections 602(c)(1)(C) and 603(c)(1)(C) of the Social Security Act) generally may be used to meet the non-federal cost-share or matching requirements of other federal programs. However, note that SLFRF funds may not be used as the non- federal share for purposes of a state’s Medicaid and CHIP programs because the Office of Management and Budget has approved a waiver as requested by the Centers for Medicare & Medicaid Services pursuant to 2 CFR 200.102 of the Uniform Guidance and related regulations. SLFRF funds beyond those that are available under the revenue loss eligible use category may not be used to meet the non-federal match or cost-share requirements of other federal programs, other than as specifically provided for by statute. As an example, the Infrastructure Investment and Jobs Act provides that SLFRF funds may be used to meet the non-federal match requirements of authorized Bureau of Reclamation projects and certain broadband deployment projects. Recipients should consult the final rule for further details if they seek to utilize SLFRF funds as a match for these projects. ADMINISTRATIVE EXPENSES SLFRF funds may be used for direct and indirect administrative expenses involved in administering the program. For details on permissible direct and indirect administrative costs, recipients should refer to Treasury’s Compliance and Reporting Guidance. Costs incurred for the same purpose in like circumstances must be treated consistently as either direct or indirect costs. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 99 of 264 44 U.S. DEPARTMENT OF THE TREASURY Coronavirus State & Local Fiscal Recovery Funds: Overview of the Final Rule U.S. Department of the Treasury REPORTING, COMPLIANCE & RECOUPMENT Recipients are required to comply with Treasury’s Compliance and Reporting Guidance, which includes submitting mandatory periodic reports to Treasury. Funds used in violation of the final rule are subject to remediation and recoupment. As outlined in the final rule, Treasury may identify funds used in violation through reporting or other sources. Recipients will be provided with an initial written notice of recoupment with an opportunity to submit a request for reconsideration before Treasury provides a final notice of recoupment. If the recipient receives an initial notice of recoupment and does not submit a request for reconsideration, the initial notice will be deemed the final notice. Treasury may pursue other forms of remediation and monitoring in conjunction with, or as an alternative to, recoupment. REVISIONS TO THE OVERVIEW OF THE FINAL RULE: • January 18, 2022 (p. 4, p. 16): Clarification that the revenue loss standard allowance is “up to” $10 million under the Replacing Lost Public Sector Revenue eligible use category; addition of further information on the eligibility of general infrastructure, general economic development, and worker development projects under the Public Health and Negative Economic Impacts eligible use category. • March 17, 2022 (p. 18): Specified that provision of child nutrition programs is available to respond to impacts of the pandemic on households and communities. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 100 of 264 1 Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9390 TO: Kodiak Island Borough Assembly, Mayor Roberts FROM: David Conrad, Interim Borough Manager RE: American Rescue Plan Act of 2021 (ARPA) 11/9/2021 ARPA provides $350 billion in additional funding for state and local governments. The funding is provided through the U.S. Treasury, referred to in the Act as “Coronavirus State and Local Fiscal Recovery Fund (“CSLFRF”), and is included in Subtitle M, section 9901 of the Act. The local funding portion is approximately $130 billion, equally divided between cities and counties. Localities will receive the funds in two tranches – the first, after the U.S. Treasury certifies the proceeds to each jurisdiction and the second, one year later. Funding must be spent by the end of calendar year 2024. ARPA funds are non-recurring so their use should be applied primarily to non-recurring expenditures. Replenishing reserves used to offset revenue declines during the pandemic should be given high priority to rebuild financial flexibility/stability and restore fiscal resiliency. Investment in critical infrastructure is a particularly well-suited use of ARPA funds because it is a non-recurring expenditure that can be targeted to strategically important long- term assets that provide benefits over many years. However, care should be taken to assess any on-going operating costs that may be associated with the project. Adequate time should be taken to carefully consider all alternatives for the prudent use of ARPA funding prior to committing the resources to ensure the best use of the temporary funding. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 101 of 264 2 Based on the Government Finance Officers Association (GFOA) ARPA Revenue Replacement Calculator - using the required FYE 6/30/2019 as a base – the calculated 18-month reduction of revenue through 12/31/2020 is $7,444,700. In round terms, the reductions can be attributed as follows: • $5,000,000 no school bond • $935,000 less in severance taxes • $403,0000 less in interest earnings • $440,000 less in Solid Waste Revenues Staff suggested uses for the first tranche – $ 500,000 - General Fund - Replace lost revenues $ 300,000 - Hospital Memorandum of Agreement – Design and Planning $ 100,000 - Tourism – Provides for 2 years of regular expenses $ 100,000 - Chiniak School Well – Evaluate new vs. old - Review, design, drill well, new system. $ 150,000 – Landfill Storm Water Infiltration and Collection Improvement $ 100,000 – Peterson Roof and HVAC Design - 95% $ 1,250,000 KIB received the first tranche on October 4, 2021, and we received $1,262,354.50. Funds are being distributed in two tranches with the second tranche being released 1 year after disbursement of the first tranche. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 102 of 264 Kodiak Island Borough, Alaska Resolution No. FY2022-16 Page 1 of 1 Introduced by: Engineering and Facilities thru the Mayor 1 Drafted by: Engineering and Facilities Director 2 Introduced on: 11/18/2021 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-16 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING 9 THE MANAGER TO ACCEPT AND EXPEND AMERICAN RESCUE PLAN ACT (ARPA) FUNDS 10 FOR THE BENEFIT OF THE RESIDENTS OF THE BOROUGH. 11 12 WHEREAS, the Kodiak Island Borough has been deemed eligible by the US Department of the 13 Treasury for American Rescue Plan Act funds in the amount of $2,524,709.00 to be paid in two 14 tranches; and 15 16 WHEREAS, the Kodiak Island Borough has received $1,262,354.50 for assignment and 17 expenditure and the assembly has reviewed the staff recommendations; and 18 19 WHEREAS, the funds will be expended for the General Fund Lost Revenue Replacement- 20 $500,000; and Hospital Memorandum of Understanding for analysis, design and planning to 21 determine needed facility upgrades - $300,000; and Tourism Funding for two fiscal years to 22 provide historic funding levels - $100,000; and Chiniak School Well and Water System Design 23 and Installation - $100,000; and Landfill Storm Water Infiltration and Collection Improvement – 24 $150,000; and Peterson Elementary School Roof and HVAC design to 95% drawing and bid 25 specification preparation - $100,000. 26 27 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH that: 29 30 the Interim Borough Manager is authorized to execute the expenditures for the items listed above. 31 32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 33 THIS DAY OF , 2021. 34 35 KODIAK ISLAND BOROUGH 36 37 ATTEST: 38 ___________________________ 39 William Roberts, Mayor ___________________________ 40 Alise L Rice, Borough Clerk 41 VOTES: 42 Ayes: 43 Noes: 44 AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 103 of 264 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 18, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2022-16 Authorizing The Manager To Accept And Expend American Rescue Plan Act (ARPA) Funds For The Benefit Of The Residents Of Kodiak. ORIGINATOR: Engineering and Facilities Director, Dave Conrad RECOMMENDATION: Move to approve Resolution FY2022-16 authorize the Interim Borough Manager to accept and expend American Rescue Plan Act (ARPA) Funds for the benefit of the residents of Kodiak. Staff Report - Interim Borough Manager, Dave Conrad Assembly Discussion Roll Call Vote DISCUSSION: ALTERNATIVES: Do not approve Resolution No. FY2022-16. FISCAL IMPACT: $2,524,709 total American Rescue Plan Act funding for the Kodiak Island Borough. OTHER INFORMATION: AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 104 of 264 Kodiak Island Borough, Alaska Resolution No. FY2022-16 Page 1 of 1 Introduced by: Engineering and Facilities thru the Mayor 1 Drafted by: Engineering and Facilities Director 2 Introduced on: 11/18/2021 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-16 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING 9 THE MANAGER TO ACCEPT AND EXPEND AMERICAN RESCUE PLAN ACT (ARPA) FUNDS 10 FOR THE BENEFIT OF THE RESIDENTS OF THE BOROUGH. 11 12 WHEREAS, the Kodiak Island Borough has been deemed eligible by the US Department of the 13 Treasury for American Rescue Plan Act funds in the amount of $2,524,709.00 to be paid in two 14 tranches; and 15 16 WHEREAS, the Kodiak Island Borough has received $1,262,354.50 for assignment and 17 expenditure and the assembly has reviewed the staff recommendations; and 18 19 WHEREAS, the funds will be expended for the General Fund Lost Revenue Replacement- 20 $500,000; and Hospital Memorandum of Understanding for analysis, design and planning to 21 determine needed facility upgrades - $300,000; and Tourism Funding for two fiscal years to 22 provide historic funding levels - $100,000; and Chiniak School Well and Water System Design 23 and Installation - $100,000; and Landfill Storm Water Infiltration and Collection Improvement – 24 $150,000; and Peterson Elementary School Roof and HVAC design to 95% drawing and bid 25 specification preparation - $100,000. 26 27 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH that: 29 30 the Interim Borough Manager is authorized to execute the expenditures for the items listed above. 31 32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 33 THIS DAY OF , 2021. 34 35 KODIAK ISLAND BOROUGH 36 37 ATTEST: 38 ___________________________ 39 William Roberts, Mayor ___________________________ 40 Alise L Rice, Borough Clerk 41 VOTES: 42 Ayes: 43 Noes: 44 AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 105 of 264 1 Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9390 TO: Kodiak Island Borough Assembly, Mayor Roberts FROM: David Conrad, Interim Borough Manager RE: American Rescue Plan Act of 2021 (ARPA) 11/9/2021 ARPA provides $350 billion in additional funding for state and local governments. The funding is provided through the U.S. Treasury, referred to in the Act as “Coronavirus State and Local Fiscal Recovery Fund (“CSLFRF”), and is included in Subtitle M, section 9901 of the Act. The local funding portion is approximately $130 billion, equally divided between cities and counties. Localities will receive the funds in two tranches – the first, after the U.S. Treasury certifies the proceeds to each jurisdiction and the second, one year later. Funding must be spent by the end of calendar year 2024. ARPA funds are non-recurring so their use should be applied primarily to non-recurring expenditures. Replenishing reserves used to offset revenue declines during the pandemic should be given high priority to rebuild financial flexibility/stability and restore fiscal resiliency. Investment in critical infrastructure is a particularly well-suited use of ARPA funds because it is a non-recurring expenditure that can be targeted to strategically important long- term assets that provide benefits over many years. However, care should be taken to assess any on-going operating costs that may be associated with the project. Adequate time should be taken to carefully consider all alternatives for the prudent use of ARPA funding prior to committing the resources to ensure the best use of the temporary funding. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 106 of 264 2 Based on the Government Finance Officers Association (GFOA) ARPA Revenue Replacement Calculator - using the required FYE 6/30/2019 as a base – the calculated 18-month reduction of revenue through 12/31/2020 is $7,444,700. In round terms, the reductions can be attributed as follows: • $5,000,000 no school bond • $935,000 less in severance taxes • $403,0000 less in interest earnings • $440,000 less in Solid Waste Revenues Staff suggested uses for the first tranche – $ 500,000 - General Fund - Replace lost revenues $ 300,000 - Hospital Memorandum of Agreement – Design and Planning $ 100,000 - Tourism – Provides for 2 years of regular expenses $ 100,000 - Chiniak School Well – Evaluate new vs. old - Review, design, drill well, new system. $ 150,000 – Landfill Storm Water Infiltration and Collection Improvement $ 100,000 – Peterson Roof and HVAC Design - 95% $ 1,250,000 KIB received the first tranche on October 4, 2021, and we received $1,262,354.50. Funds are being distributed in two tranches with the second tranche being released 1 year after disbursement of the first tranche. AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 107 of 264 Print Open Full Pdf Download Original Print Notes Show Video New Window Search Portal Action Tracking Tracking Lists NEW Try New Action Tracking My Approvals Reminder List Manage Trackers Recycle Bin Meeting Manager Meetings Agenda Items My Approvals Meeting Types Document Center Document Center Batch Import (FTP) Records Center Recycle Bin Links Laserfiche Admin Dashboard Users Email Groups Workflows Meeting Types Manage Trackers Statistics Help Help Guide Book Training / Coaching Support / Feedback About dconrad My Account Read Notices Sign Out Close Edit ‹› buttonText Laserfiche Web AgendaNotes enabled. Click Headings/Items/Recommendations/Attachments to add/edit a note. COVER PREVIEW Loading AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 108 of 264 -I>:§-I>-I>-I:-I>-U-DU->UJUJU~>U3UJUJU->UJl\Jl\Jl\Jl\Jl\Jl\)l\Jl\>l\Jl\.>v—-r--I-v->--->—t-—-‘>-weU1U~>l\)'dO\OOO\lO\U1-hUJl\)vdO\OOO\lO\UI-l>-Lulu)’-‘©\OOO\lO\UI-I>UJl\.)>-*O\OOO\lO\UI-I>UJl\)># Introduced by:Engineering and Facilities thru the Mayor Drafted by:Engineering and Facilities Director Introduced on:11/18/2021 Adopted on:11/18/2021 KODIAK ISLAND BOROUGH RESOLUTION NO.FY2022-16 A RESOLUTIONOFTHE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING THE MANAGER TO ACCEPT AND EXPEND AMERICAN RESCUE PLAN ACT (ARPA)FUNDS FOR THE BENEFIT OF THE RESIDENTS OF THE BOROUGH. WHEREAS,the Kodiak Island Borough has been deemed eligible by the US Department of the Treasury for American Rescue Plan Act funds in the amount of $2,524,709.00 to be paid in two tranches;and WHEREAS,the Kodiak Island Borough has received $1,262,354.50 for assignment and expenditure and the assembly has reviewed the staff recommendations;and WHEREAS,the funds will be expended for the General Fund Lost Revenue Replacement- $500,000;and Hospital Memorandum of Understanding for analysis,design and planning to determine needed facility upgrades -$300,000;and Tourism Funding for two ?scal years to provide historic funding levels -$100,000;and Chiniak School Well and Water System Design and Installation -$100,000;and Land?ll Storm Water In?ltration and Collection Improvement — $150,000;and Peterson Elementary School Roof and HVAC design to 95%drawing and bid speci?cation preparation -$100,000. NOW,THEREFORE,BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: the Interim Borough Manager is authorized to execute the expenditures for the items listed above. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS EIGHTEENTH DAY OF NOVEMBER,2021. KODIAK ISLAND ROUGH Iliam Rob rts,Mayor VOTES: Ayes:Grif?n,Smiley,Smith,Turner,Arndt,and Delgado Noes: Absent:Williams Kodiak Island Borough,Alaska AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 109 of 264 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 Introduced by: Borough Manager's Office thru the Mayor Drafted by: Special Projects Support Introduced on: 03/03/2022 Adopted on:03/03/2022 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2022-22 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ACCEPTING FUNDS FROM THE STATE OF ALASKA ARPA LOCAL GOVERNMENT LOST REVENUE RELIEF PROGRAM (LGLRRP) TO OFFSET SIGNIFICANT REVENUE LOSS DUE TO THE COVID-19 PUBLIC HEALTH EMERGENCY. WHEREAS, the Alaska legislature appropriated $50 million from the State's American Rescue Plan Act (ARPA) COVID State and Local Fiscal Recovery funds toward a local government relief grant program to promote economic recovery and continuity of government services to local governments that experienced revenue loss due to COVID-19, to be administered by the State of Alaska Department of Commerce, Community and Economic Development, Division of Community and Regional Affairs; and WHEREAS, the Kodiak Island Borough experienced loss of revenue as a result of the COVID- 19 public health emergency; and WHEREAS, the Kodiak Island Borough submitted an application to the program and has been awarded one million, nine hundred twenty-five thousand, nine hundred and thirty-nine dollars, and one cent ($1,925,939.01). NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the Kodiak Island Borough hereby accepts the Local Government Lost Revenue Relief Program funds, and BE IT FURTHER RESOLVED that the Local Government Lost Revenue Relief Program funds will be used for the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency. This award will be allocated to the Kodiak Island Borough General Fund, Special Revenue Funds, and Enterprise Funds according to the percentage that each fund's loss contributed to the overall calculation for the application to this program. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS THIRD DAY OF MARCH, 2022. VOTES: Ayes: Delgado, Griffin, Smiley, Turner, and Arndt Noes: ATTEST: Alise L Rice, Oorough Clef c Kodiak Island Borough, Alaska Resolution No. FY2022-22 Page 1 of 1 AGENDA ITEM #2.b. Discussion of American Rescue Plan Act (ARPA) Projects Page 110 of 264 KODIAK ISLAND BOROUGH STAFF REPORT JULY 14, 2022 ASSEMBLY WORK SESSION Kodiak Island Borough SUBJECT: Staffing Level for Interpretive Specialist Position at Kodiak Fisheries Research Center (KFRC) ORIGINATOR: Dave Conrad, Interim Borough Manager RECOMMENDATION: Reduction of hours of operations for the public areas of the KFRC Facility. DISCUSSION: In 2017, lease negotiations were conducted between the Kodiak Island Borough (KIB), the Government Services Administration (GSA) and the Notional Oceanic and Atmospheric Agency (NOAA) directly related to the lease rate agreement at the KFRC facility. At that time the NOAA Facility Director stated that the Interpretive Specialist position had no direct interaction with the facility operations of NOAA and removed the funding for this position from the lease agreement. The expense responsibility was reduced from 81.2% prior to 2016 to 75.3% from 2017 forward. The language that included the Interpretive Specialist was removed. The KIB funded one full time equivalent (FTE) for the entire year and a second partial FTE between Memorial Day and Labor Day from the 2017 lease origination date until the facility public closure due to the pandemic. The facility was previously open Monday through Friday from 8:00am through 4:30 pm to the public and additionally Saturdays 8:00am through 4:30 pm during the summer season. Now that the pandemic closures have reduced and facilities are opening to the public, NOAA has requested that the facility be staffed Monday through Friday from 8:00am through 5:00pm with an Interpretive Specialist throughout the year. Discussions with NOAA and GSA have not produced any reliable commitment for either funding of this requested position or providing regular NOAA staff to augment the requested position. The position was traditionally funded by the lease payment portion, a portion form the tourism budget and the remainder by budgeted hours in the Engineering and Facilities annual budget request. During the recent budget preparation period, there was no funding requested for reopening the facility. In anticipation of this conversation, staff has calculated the wage and full benefit cost for the FTE as approximately $114,000 per year. During the closure of the facility the direct effect on the tenants has been difficulty having mail and parcels delivered to the facility. Currently the parcels and a majority of the mail are being delivered to the Borough Building and the tenants are contacted to pick up the mail and packages at 710 Mill Bay. Staff is recommending the assembly authorize the reduction of hours to three days per week from 11:00am through 5:00pm, Wednesday, Thursday and Friday with public hours from 11:00am through 4:30 pm. In addition the KIB will staff the public display area for cruise ship visit times for this summer season. Hours open for cruise ship visits can be examined for reductions next season. This would result in a reduction from 2208 manhours to 936 manhours per year. Staff proposes that two part time positions be considered to staff the facility during the proposed hours. Current staff from various departments can be trained and utilized to fill in if AGENDA ITEM #2.c. Staffing Level for Interpretive Specialist Position at Kodiak Fisheries ... Page 111 of 264 KODIAK ISLAND BOROUGH STAFF REPORT JULY 14, 2022 ASSEMBLY WORK SESSION Kodiak Island Borough absence is encountered. Special events and rental of the public meeting rooms can be accommodated as the required reservations are made. ALTERNATIVES: Create an alternate schedule to accommodate public access to the public display areas and define the funding sources. FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #2.c. Staffing Level for Interpretive Specialist Position at Kodiak Fisheries ... Page 112 of 264 Longevity Longevity Estimated OT*AESD Medicare Social Security AETF PERS W/C 5.00%5.00%5.00 0.01%1.45%6.20%$2,139.00 30.11%0.34%Days Hours Amount Days Hours Amount 555 758 Interpretive Specialist -10.50 A 8810 19.8645$ -$ 19.8645$ 41,318.00$ -$ 41,318.00$ 148.98$ 41,466.98$ 4.15$ 601.27$ 2,570.95$ 51,336.00$ 12,485.71$ 140.99$ 67,139.07$ 5/1/2022 18 144 2,860.49$ 15 120 2,383.74$ 5,244.23$ 108,606.05$ 113,850.28$ 555 758 Interpretive Specialist -10.50 C 8810 20.8701$ -$ 20.8701$ 43,410.00$ -$ 43,410.00$ 156.53$ 43,566.53$ 4.36$ 631.71$ 2,701.12$ 51,336.00$ 13,117.88$ 148.13$ 67,939.20$ 5/1/2022 18 144 3,005.29$ 15 120 2,504.41$ 5,509.71$ 111,505.73$ 117,015.44$ 555 758 Interpretive Specialist Basuel, Jessica*10.50 M 8810 26.7155$ 1.3358$ 28.0513$ 55,568.00$ 2,778.40$ 58,346.40$ 200.37$ 58,546.77$ 5.85$ 848.93$ 3,629.90$ 51,336.00$ 17,628.43$ 199.06$ 73,648.17$ 8/8/2005 30 240 6,732.31$ 15 120 3,366.15$ 10,098.46$ 132,194.94$ 142,293.40$ *Hours Analysis Report for JB over past 2019-2022, which totalled to about 15 hours/3 years & thought 5 hours of OT was a good estimate. Total SALARY BENEFIT LEAVE Fund Dept Position Employee Grade Step W/C Adjusted HourlyHourly Pay Pay with Longetivity Total COSTS (Salary Total + Benefit Total + Leave Total) Hire Date Vacation Sick Total (Salary Total + Benefit Total)AGENDA ITEM #2.c.Staffing Level for Interpretive Specialist Position at Kodiak Fisheries ...Page 113 of 264 Date Day of Week Ship Max Passengers Hours Cruise Line 1 14-Jul-22 Thursday Roald Amundsen 530 9AM -6PM Hurtigruten Cruises 2 1-Aug-22 Monday Roald Amundsen 530 8AM - 6PM Hurtigruten Cruises 3 15-Aug-22 Monday Roald Amundsen 530 9AM - 6PM Hurtigruten Cruises 4 30-Aug-22 Tuesday Star Breeze 312 8AM - 2PM Windstar Cruises 5 9-Sep-22 Friday Silver Muse 596 9AM - 3PM Silver Sea Cruises 6 10-Sep-22 Saturday Scenic Eclipse 237 9AM - 7PM V-Ships 7 14-Sep-22 Wednesday Nieuw Amsterdam 2100 11AM - 7PM Holland America 8 15-Sep-22 Thursday Silver Shadow 382 8AM - 5PM SilverSea Cruises 9 28-Sep-22 Wednesday Viking Orion 930 8AM - 6PM Viking Cruises 10 30-Sep-22 Friday Westerdam 1848 8AM - 5PM Holland America 11 6-Oct-22 Thursday Regatta 700 10AM - 6PM Oceania Cruise Lines 8695 updated March 17, 2022 AGENDA ITEM #2.c. Staffing Level for Interpretive Specialist Position at Kodiak Fisheries ... Page 114 of 264 KODIAK ISLAND BOROUGH STAFF REPORT JULY 14, 2022 ASSEMBLY WORK SESSION Kodiak Island Borough SUBJECT: Borough Manager Recruitment Update ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support RECOMMENDATION: For the purpose of giving an update to the Assembly. DISCUSSION: The advertisements for Manager recruitment began on June 28th on the Borough website, with the International City/County Manager's Association (ICMA), and with the Alaska Municipal League. July 13th is the deadline for submitting a letter of interest and resume for the first review by the Assembly. Staff have assembled folders that include those application materials to be distributed at the work session for Asse. Staff have additionally collected information for Executive Search services. Staff requested information materials from three firms that demonstrated experience with Alaska communities and also accepted materials from two that reached out to us. Informational materials from these firms are attached for Assembly review and consideration. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 115 of 264 Brian Carlson – Local Government Recruitment Services bcarlsonalaska@yahoo.com 907.202.0913 July 8, 2022 Attn: Meagan Christiansen Re: Kodiak Borough Manager Recruitment Dear Ms. Christiansen, Assembly Members, and others involved in the recruitment effort, I have spent the last fifteen years in local government management in two of the most remote, peculiar, and challenging locations in the United States (Silverton, Colorado; Valdez, Alaska). Kodiak Island is another such place, and like my previous employers, the ability to attract, cultivate and retain talent is your biggest challenge. Having worked with most of the search firms that are active west of the Rockies, I observe that not one knows how to approach recruitment in a small and remote area. Their templates can be effective for a “normal” employer, i.e. one situated within or near a population center, with conveniences and without extremes. But Silverton, Valdez, and Kodiak Island will defy any one-size-fits-all approach. I have a different notion of what constitutes a successful recruitment, and I follow a method that is tailored to the employer’s specific setting and circumstances. While I was Finance Director, and despite having a fully-staffed HR department, Valdez tasked me with managing their most-recent City Manager recruitment. Three months later we hired a City Manager, and three years later he is in place and going strong. I can do this for Kodiak Island Borough, and I would be grateful for the opportunity to discuss this with the Assembly. In thirty minutes I will share insights about local government recruitment that you will not hear from any other search firm, and you will be better prepared to move forward with me or any other search firm. Proposal Summary: Hourly Fee $170 not to exceed $7,000; assumes one “round” My Site Visit(s) $3,000 per visit; recommend at least one, not more than two Additional “rounds” $3,500 NTE figure; billed at hourly rate; only if needed Cost Estimate first round addt'l round Total Hourly Fees (nte)7,000 3,500 10,500 Consultant Site Visits 6,000 3,000 9,000 Total Consultant Fees 13,000 6,500 19,500 Applicant Site Visits 6,000 6,000 12,000 TOTAL RECRUITMENT COST 19,000 12,500 31,500 My highest objectives are to find a good fit for your community, to enable you to stabilize and progress, and to leave you with a process that minimizes or eliminates your need for a “headhunter” in the future. I look forward to a follow-up conversation, and wish you the best of luck and success in your efforts. Respectfully, Brian Carlson AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 116 of 264 Foraker Interim Executive Leadership: When You Need Help Now As part of our transition services, Foraker offers interim executive support. Our interims can help the board become stable after a crisis, give the board breathing room before taking the next step, or hold the mission steady during a time of change. We have an experienced pool of interim leaders ready to provide day-to-day executive leadership, while positioning your team to take the essential steps of preparing for and engaging in the transition to your next full-time leader. Leadership Transition: The Foraker Difference Leadership Transition: Prepare-Search-Thrive is a natural evolution of our succession planning services, which are based on the Foraker Nonprofit Sustainability Model. It complements, but does not duplicate, that service. We see leadership change as an opportunity to strengthen your mission by ensuring that your organization is well prepared to not only search for your next leader, but thrive after the search is complete. Our suite of services is rooted in a deep commitment to ensure that nonprofit leaders reflect the diversity of the communities they serve, along with a focus on pay equity and a welcoming environment. Through our process of engaging in meaningful and data-informed conversations, we strive to strategically recruit candidates who align with your mission as a way to foster deeper and more enduring placements and long-term relationships. We are ready to offer you services tailored to your needs, budget, and operational complexity. Leadership Transition: Prepare-Search-Thrive Taking the Right Steps for Success Leadership matters! Foraker Leadership Transition is built on our belief that the right people at the right time are essential in the nonprofit sustainability journey. Deeply rooted in Alaska’s nonprofit sector, Foraker Leadership Transition is the only nonprofit service dedicated to embracing your organization’s culture as you navigate change in leadership, whether it’s one of your executives (CEO, CFO, COO), senior staff, development professional, or others. www.forakergroup.org AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 117 of 264 With You Every Step of the Way A successful leadership transition has three phases: Prepare, Search, and Thrive. Our team of interim directors, recruiters, and guides has deep experience in leading organizations and their board transition committees through the essential phases of transition. The Prepare Phase: It is all about preparing for a successful search and transition. The team identifies priorities for the search, the organization, and the role of the new leader, and connects to core purpose and values. This phase can move quickly or at a more measured pace. Each organization will navigate in its own way to get ready for the next step, and we will customize an approach that’s right for your situation. In each “Prepare” phase, the organization will conduct a sustainability review and develop a position profile to determine what it needs from the next leader or key staff.   The Search Phase: After nearly two decades of recruiting nonprofit leaders, Foraker has the tools, database, and experience to find, screen, and select a diverse pool of highly qualified candidates. We’ll help you find the right candidates who are committed to your core purpose, values, goals, and culture. The Thrive Phase: Our guided process offers a framework to focus on three key steps: announcing the new hire, orientating and integrating the new leader to facilitate strong relationships with the board, staff, and key stakeholders, and establishing a structure that encourages regular feedback and discussion on the new hire’s performance. Together these steps ensure a smooth transition. No-cost confidential consultation We serve all Alaska, and we’re ready to match our services to your budget, size, and operational complexity. Your organization’s leadership transition is a strategic opportunity to reflect and enhance your mission. If you have the benefit of preparing for a leadership change more than a year out, we recommend our succession planning services. If your transition is occurring now or soon, we are ready to help. Call us today to set up a no-cost confidential consultation to help you decide what is best for your organization. Let your next transition be a catalyst for positive change through our Leadership Transition services. The Foraker Group serves as the state association and capacity building organization for nonprofits and tribes across Alaska. We are dedicated to increasing the leadership and management skills of professionals and volunteers through an innovative approach focused on the Foraker Nonprofit Sustainability Model. We bring innovative, high quality, and cost-effective services to individuals, organizations, and collaborations around Alaska through five program areas – shared services, consulting, education, public policy, and fiscal sponsorship. www.forakergroup.org Contact us: Transitions: Search and Succession Tel: 907-743-1200 Toll Free: 1-877-834-5003 161 Klevin Street, Suite 101 Anchorage AK 99508 AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 118 of 264 PROPOSAL & QUALIFICATIONS PREPARED FOR: PREPARED BY: Kodiak Island Borough, AK 710 Mill Bay Road Kodiak, AK 99615-6398 Attn: Meagan Christiansen Municipal Solutions LLC Local Government Division 875 S. Estrella Parkway # 5038 Goodyear (Phoenix), AZ, 85338 David A. Evertsen, CEO & Principal EXECUTIVE SEARCH | INTERIM STAFFING BOROUGH OF KODIAK ISLAND, ALASKA AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 119 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 2 | P a g e Efficiency. Technology. Safety. Prepared for: Kodiak Island Borough, AK 710 Mill Bay Road Kodiak, AK 99615 Attn: Meagan Christiansen Prepared by: Municipal Solutions LLC Local Government Division 875 S. Estrella Parkway # 5038 Goodyear (Phoenix), AZ, 85338 David A. Evertsen, CEO & Principal devertsen@municipalsolutions.org (888) 545-7333 AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 120 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 3 | P a g e Efficiency. Technology. Safety. 8 July 2022 Borough of Kodiak Island, AK 710 Mill Bay Road Kodiak, AK 99615 Attn: Meagan Christiansen RE: EXECUTIVE SEARCH and INTERIM STAFFING SERVICES Ms. Christiansen and Search Committee Members: Although you are facing staffing challenges, this is an opportunity as you build your team of management professionals for the modern era. Local governments of today and tomorrow require professionals who understands public service in the current context…including how to properly maintain current policies reflecting Diversity in recruiting and retention to maintain a highly-motivated work culture, and to help the Borough reduce its risk profile. What an amazing opportunity!!!! As experienced Executive Recruiters & HR Executives, we appreciate how significant this opportunity is for the next phase of the Brough of Kodiak Island’s future. Our Executive Search / Interim Management Team is highly respected, and we use an effective and proven process which has aided more than 400 successful local government searches and interim placements: ✓ we consider the uniqueness of your local government, ✓ we contact regional HR Directors not actively looking for employment and personally invite them to apply, ✓ we use a Hybrid 3-part Recruiting Process including personal (person-to-person contact), digital (social media), and relational (national network of 20,000 public administrators and elected officials, to attract candidates, ✓ we use SmartCheck® – our own 4-level background investigation process of social media / news archives, references, employment / education verification, and criminal / civil / financial records, ✓ 360⁰ Interview Process of stakeholders, staff, and Council and Assessment Centers at 6 & 12 months, and ✓ we will attract incredible women, men and minorities who are a ‘best fit’ for and committed to your community. Our proposal includes a significantly-reduced pricing for multiple searches if needed within 1 year*: -$2,000 -$4,000 Just a few of our Executive Searches, Interim placements and Human Resource-related assignments: ➢ Alaska: Sitka, North Pole, Matanuska-Susitna Borough, AK; Valdez; Arkansas: Wilson; Arizona: Buckeye, Chandler, El Mirage, Glendale, Phoenix, Scottsdale, Yuma; Alabama: Decatur; Florida: Clay County, Collier County, Fort Lauderdale, Miramar, Marco Island, FL; New Hampshire: Hanover; Illinois: Moline; Iowa: Ankeny, and Polk County; Maine: Portland; Maryland: Baltimore, Brunswick, Maryland Capital Parks & Planning Commission, Montgomery County; Massachusetts: Dartmouth; New York: Elmira; Pennsylvania: Norristown; Texas: Corpus Christi, Port Arthur, Bellville, Odessa, Hutchins, TX; Virginia: Colonial Heights, Danville, Loudon Co., Prince William Co., Roanoke, York Co.; Washington: Sunnyside, Surprise, and Tacoma. Cost per search 1st recruitment 2nd recruitment 3rd recruitment $22,500 $20,500* $18,500* AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 121 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 4 | P a g e Efficiency. Technology. Safety. Our national & state-by-state search experience uniquely qualifies us for this assignment: ➢ Arizona, Alabama, Alaska, California, Florida, Georgia, Iowa, Kansas, Kentucky, Maine, Maryland, Michigan, Mississippi, Minnesota, Montana, New Hampshire, New Mexico, New York, North Carolina, Oklahoma, Ohio, Oregon, Pennsylvania, Texas, Virginia, Washington, Washington D.C, and more! Having successfully matched 100s of governments with their next executive, we are a ‘safe pair of hands’. The following materials include details of our Methodology, Qualifications and proposed Scope of Work for our Executive Search services. We have included a customized Recruitment Schedule – which can be amended to your liking, and we have provided additional information on our Interim Management Services should you ever need an interim. Please contact me personally at (623) 207-1309 if you have any questions or suggested alterations. We look forward to meeting you!!! Thank you kindly, David Evertsen, CEO & Principal Municipal Solutions, LLC AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 122 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 5 | P a g e Efficiency. Technology. Safety. Table of Contents Section 1 – Proposal Executive Summary 7 Objective, Goals, Scope of Work Completion & Deliverables Timeline Cost Options & Warranty Section 2 – Executive Search Methodology / Scope of Services (detailed) 11 Activity 1: Client-Consultant Interviews Activity 2: Job Profile & 3-part Dynamic Recruiting Activity 3: 4-level Background Screening Process Activity 4: Finalist Selection & Candidate Interviews Activity 5: Transition Assistance & Warranty Section 3 – Profile of the Firm 17 Corporate Origins Corporate Structure Structure Work Samples Sample News Media Executive Search Ethos & Attributes Executive Recruitment & Interim Management Team Section 4 – Detailed Cost Proposal 27 Cost Options Warranty Section 5 – Recruitment Completion Schedule (proposed) 29 Completion & Deliverables Timeline Draft Recruitment Schedule (customized) Section 6 – Client References & Experience of the Firm 31 12 Recruiting / Personnel Project References 82 Similar Projects Exhibit A – Executive Search – Completed Recruitments 35 Recruitment Profile (attached) Candidate Background Report (attached) Exhibit B – Interim Services Attached separately Value 5-Day Interim Placement Process Warranty & Cost Exhibit C – Insurance, Resume & Non-Discrimination Attached separately AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 123 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 6 | P a g e Efficiency. Technology. Safety. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 124 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 7 | P a g e Efficiency. Technology. Safety. Section 1 - Executive Summary Below is a brief description the scope of work detailed in this proposal that Municipal Solutions, LLC will deliver including the costs and timeline for expected delivery. It is recommended that the proposal is read and considered in its entirety. Objectives This project will be the mechanism for attracting, evaluating, screening, recommending, interviewing and on- boarding high-quality candidates through a well-established, successful Executive Search process. We understand that our work will shape the efficient management, culture and effectiveness of municipal operations for years to come! Municipal Solutions LLC will conduct a dynamic national recruitment, review all candidate credentials, examine their work experience, explore their media and social media history, interview a wide-variety of professional references, conduct comprehensive civil and criminal background checks, sharing these findings with Borough administration and proposing candidates who will likely provide the Borough Council, staff and community with the best possible leadership potential. Details are provided in the pages following this section. Goals of this Project ✓ Attract, Recruit and Retain a high-quality pool of candidates for consideration by the Borough to serve in the new positions. To accomplish this primary goal, we will perform the following services: ✓ Interviews w/ the Mayor, Borough Manager, Department Heads, and HR Department Staff to understand organization successes, challenges and expectations for the new employee. ✓ Prepare, and publish a 10-page color Recruitment Profiles to provide a comprehensive view of the Borough, various organizations, accomplishments, challenges and opportunities to be expected. ✓ Conduct a 3-Part Dynamic Recruitment using our national professional network & electronic media. ✓ Complete SmartCheck® a 4-Level Digital and Manual Background Screening Process examining (1) Pre-screening, (2) internet & social media & news archives, (4) reference interviews, and (5) Comprehensive Background (Education and Employment verification, Civil, Criminal and Financial Investigations. ✓ Assist in Finalist Selection and Interview Support. ✓ Candidate transition, on-boarding, and continued assistance. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 125 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 8 | P a g e Efficiency. Technology. Safety. Scope of Work Activity 1: Stakeholder Interviews ✓ Interviews with the Mayor, Borough Manager, Department Heads and staff as requested to: o Develop a profile of the ‘ideal candidate’. o Learn the issues new employee will face. o Discuss organizational successes and challenges likely to be faced. o Gather materials for our information and to send to potential candidates. o Discuss compensation packages the Borough is prepared to offer for each position. o Finalize the recruitment schedule. Activity 2: Job Profile; 3-Part Dynamic Recruitment ✓ Design and publish a 10-page color Recruitment Profile used to recruit candidates nationally (see attached samples). ✓ 3-Part Dynamic Recruitment 1. Active Pursuit. Identify and pursue regional candidates who are qualified for each position (particularly those not actively seeking a new job) and encouraging them to apply. 2. Professional Network. E-mail the advertisement to our professional network of 20,000 public administrators and encourage them to apply and / or share the opportunity. 3. Digital Media. Distribute the profiles and recruitment materials through local, regional and national sources including industry associations, publications & websites. Activity 3: 4-Level background Screening Process Candidate Reports (see sample attached) will be provided to the Mayor or Borough Manager and will include all updated information – including background investigations – as they are completed at each stage. These reports will aid the Recruitment Committee in discussing and deciding on the progression of candidates up to the Finalist interviews. Level 1 - Candidate Pre-screening. Consultants will carefully review each resume and cover letter, putting all relevant detail into a Qualifications Table for easy reference to screen-out all non-qualified candidates and create a narrower list of 12-15 first-round candidates (exact number TBD). Top candidates will be asked to complete a writing sample and will participate in a 15-minute video interview. Level 2 – Internet, Social Media & News Archives. Once a first-round of 12-15 potential candidates have been identified, consultants conduct a comprehensive internet search of Social Media (Facebook, Twitter, Google Plus, Instagram, LinkedIn & News Archives) for information regarding each candidate. Level 3 - Reference Interviews & Writing Samples. We will ask 6-8 second round candidates to provide a list / variety of references including elected officials, media, subordinates, and co-workers who will be interviewed by our consultants. Our reference checks might include elected officials, the board attorney, the external auditor, representatives of the local press, community leaders, peers, and subordinate employees – some selected by the candidate, and others we select independently. We prefer a minimum of 6, preferably 8 to 10 interviews per candidate. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 126 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 9 | P a g e Efficiency. Technology. Safety. We will also provide a 6-page questionnaire for candidates to respond to – a writing sample. The expectation is to arrive at 4-6 Finalist Candidates. Level 4 – Comprehensive Background Checks. Once 4-6 Finalist Candidates are selected, our Consultants examine Employment History, Education Verification, Criminal-Civil-DMV-Credit checks. Activity 4: Finalist Selection & Interview Support Interview Preparation. Consultants will assist the Recruitment Committee in the preparation and coordination of interviews – including preparation of the interview schedule and 360⁰ interview process which may include one of more of the following: ✓ A Social Event with the candidates, ✓ Technical & Administrative interview panels, ✓ Group meetings with HR Department staff, ✓ Meet-and-greet with all employees ✓ Tour of the Borough, ✓ Executive Panel Interview (final). Activity 5: Transition Assistance & Warranty Consultants will serve as a resource in the effective transition of the candidate into employment with the Borough. This important step includes negotiating the compensation package (if desired) assuring continuity and cohesiveness with a Team-building Workshop at 6 months, and assistance in the employee’s Evaluation at 6 and 12 months – if requested for no additional cost. Other team-building / leadership training and Meyers Briggs / Color Code personality testing and training is also available under separate agreement. Warranty will extend for 2 years and is explained below. Completion & Deliverables Timeline Our standard recruitment process requires 90-days to assure a high-quality result which produces a candidate who has a compelling reason to be in your community, and who is committed to building a future with you. Below is a standard timeline – customized to your recruitment. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 127 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 10 | P a g e Efficiency. Technology. Safety. Costs Municipal Solutions provides a highly-discounted rate for multiple recruitments. Our standard (negotiable) price range of $22,500 for a single search, is significantly reduced to $20,500* and $18,500* for a second and third search - if additional searches are requested during or within 1 year. See below. Phase Cost per search* 1st recruitment 2nd recruitment 3rd recruitment I. Needs Analysis & Interviews $4,400 $3,400 $2,400 II. Advertisement & Recruitment $5,600 $4,600 $3,600 III. Candidate Screening & Selection $5,400 $5,400 $5,400 IV: Coordination of Interviews & Selection $4,200 $4,200 $4,200 V: Contract Negotiation, Warranty, 6-mo Workshop $2,900 $2,900 $2,900 Total $22,500 $20,500* $18,500* -$2,000 -$4,000 * if we modify the initial base recruitment profile. Costs include all advertising, all travel expenses, and preliminary background checks. Expenses and fees associated with Comprehensive Finalist Background Checks and candidate travel for interviews are invoiced separately @ $400 per background check. Payment will be rendered as follows: • Payment of Phase I up-front for mobilization and travel costs, • Progress payments at the end of each Phase II – V as indicated above, • Separate invoice for criminal / civil background checks and employment / education verification. NOTE: If Interim Services are requested, reduced costs are honored (subject to timeline & position). See Exhibit B for more information on Interim Management Services. . Warranty Municipal Solutions offers one of the best warranties in the Executive Search Industry. If all Phases are followed, we honor our 2-year Warranty and will re-do the search should the candidate leave before two (2) years (details below). Provided we conduct the full search and assuming that your agency selects from the candidates we recommend, we warrant the following: 1) We will not approach the selected candidate concerning any other position as long as the individual is employed by your agency. 2) If the selected individual leaves for any reason other than an act of God (for example, total incapacitation or death) within the first year, we will repeat the search at no charge. If he/she departs during the second year for any reason other than an act of God, we will repeat the search for the reimbursement of our expenses only. 3) If you are not satisfied with any of the candidates we present, we will repeat the search until you are satisfied. 4) Our price is guaranteed and will not be exceeded for any reason, even if conditions change after the contract is executed. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 128 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 11 | P a g e Efficiency. Technology. Safety. Section 2 - Executive Search Methodology The following methodology has been refined over the past 17 years and now is virtually foolproof. We will modify it to integrate your ideas into the process. Our goal is to ensure you have the right people to interview as well as the information you need to make the right decision. Below is our 90-day recruitment process. Activity 1 – Interviews with Mayor, Borough Manager, Department Heads & employees An important part of the recruiter’s work is selling the community to the very best candidates (including those that are not actively looking for the next job) while also providing an accurate portrayal of the community and the opportunity. The principal objective of these interviews is to determine the needs of the client and the characteristics and attributes of the ideal candidate. Client / Consultant Conference; Community As the position is a Senior Executive position, our consultants will benefit from personal interviews with the Mayor, Borough Manager, Department Heads and staff (as appropriate) to better understand the nature of the position, its duties and responsibilities and what characteristics, skills and attributes will be important for this position, past successes and the challenges / opportunities your new employee will face, and how he / she will be judged and how performance will be evaluated. Determining the characteristics of the ideal candidate – such as experience, longevity, education, personality, demeanor, management style, and achievements as well as other items considered important. Our process includes: • Assisting in the creation of the Recruitment Team. • Compile background information from the jurisdiction’s website and other sources, • Interview members of the Senior Management Team, • Attend a Borough Council meeting (if possible), • Discuss and determine: - the characteristics of the ideal candidate (experience, longevity, education, personality, demeanor, management style, achievements, etc.), - evaluation and performance criteria, - a competitive compensation package, - the recruitment timeline including interview dates, - selection criteria and evaluation formats. This can be accomplished through individual or group interviews. If the job description needs to be updated, or is compensation has Activity 1 - Needs Assessment Interviews Client & Consultant Conference; Committee Characteristics & Timeline Activity 2 – Job Profile & Recruitment Position Profile / Recruiting Materials 3-part Dynamic Recruiting Activity 3 – 4-level Screening Process Level 4 Background Check Consultant Reports Activity 4 – Selection & Interviews Finalist Selection & Notification Candidate Assessment / Interview Process Debriefing and Selection Activity 5 – Transition Assistance On-Boarding & Additional Services AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 129 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 12 | P a g e Efficiency. Technology. Safety. not been set or updated, this is a good time to make sure to remove any final obstacles which might be an obstacle to attracting the right candidates. If necessary, our consultants will review these materials and recommend changes. The other objective of this conference is to finalize the recruitment timeline so candidates can mark their calendars well in advance and will be available when the elected officials wish to conduct the interviews. Consultant and client will work together to establish a solid recruitment timeline. Activity 2 – Job Profile & 3-part Dynamic Recruiting Position Profile / Recruiting Materials Consultants will develop a high-quality, relevant, color position description is probably the single-most constituting factor to recruitment success. Because we want to attract highly-qualified candidates from an existing position as well as in-transition professionals, the profile must speak to them. Consultants will combine the information obtained in the initial Client / Consultant Conference with the background information from the jurisdiction’s website and other sources to create a profile which includes: Community Background, Form of Government, Longevity of Department Heads and Elected Officials, Accomplishments, Challenges / Opportunities and Amenities and Qualifications In summary, consultants will: ✓ Develop a draft comprehensive, full-color Recruitment Profile, ✓ Provide the draft for your review and comment, ✓ Incorporate your recommended suggestions into the final document; and ✓ Prepare for national distribution. See Appendix for more samples. Dynamic Recruiting Dynamic Recruiting involves three (3) elements: 1. Active Pursuit. The best approach is diligent, personal outreach. Consultants will begin searching for and identifying potential candidates locally and regionally who appear qualified for the position (particularly those not actively seeking a new job), and encouraging them to apply. 2. Professional Networking. Consultants will E-mail the advertisement to our professional network of 20,000 public administrators and encourage them to apply and / or share the opportunity. 3. Digital Media. Consultants will distribute the advertisement and recruitment materials through local, regional, state and national sources including industry publications & partner websites to reach more than 40,000 views. We will also use our social media tools including LinkedIn and Facebook to reach more than 5,000 direct connections. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 130 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 13 | P a g e Efficiency. Technology. Safety. Activity 3 – 4-level Background Screening Process Level 1 – Initial Candidate Pre-screening Consultants will carefully review each resume and cover letter, putting all relevant detail into a table for easy reference. The Qualifications Table allows for our consultants to maintain a single- reference of all candidates’ qualifications, education and experience and maintains accurate recordkeeping of the evaluation process. Teleconference Interview (phone or video). Our recruitment team will personally interview each of these candidates using Zoom or GoToMeeting or by telephone. Using what we learned in Phase I of the project and our experience as managers and recruiters, as well as our unique ability to assess candidates, we will determine whether or not to consider them further. Once we have evaluated the information we have gathered, we will present the strongest candidates to the Borough for its consideration. It should be noted that selecting strong candidates is both an art and science. While we believe (1) qualifications are important for consideration, so is (2) organizational / community fit and (3) compelling reasons to commit to the Borough of Kodiak Island. Candidates Report #1. This report will contain the list of top candidates with copies of their resumes, cover letters and our recommendations for Level 2 consideration. A Client-Consultant video conference concludes with agreement on 10-12 candidates to proceed for further investigation. Level 2 - Internet, Social Media and Newspaper Archives We require all candidates to sign an Acknowledgement and Release Form granting us permission to begin the background investigation. Virtually every local newspaper and has an electronic archive that provides stories about perspective candidates, the issues they have dealt with, how they resolved them and the results. While these articles don’t always tell the ‘whole story’, these articles can also provide valuable insights into the candidate’s relationship with the public and the elected officials. Of course, not all news sources are unbiased and we consider that in our evaluation. Once a first-round of 12-15 potential candidates have been identified, consultants conduct a comprehensive internet search of Social Media (Facebook, Twitter, Google Plus, Instagram, LinkedIn and News Archives) for any information regarding each candidate. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 131 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 14 | P a g e Efficiency. Technology. Safety. Candidates Report #2. This updated report will be provided to the Borough for each of the selected candidates, with the results of the Level 2 background work. A Client-Consultant video conference concludes with agreement on 10-12 candidates to proceed for continued investigation. Level 3 - Reference Interviews & Writing Samples. Reference Interviews. We will ask each of the 6-8 second round candidates to provide a list / variety of references including current and former elected officials, media, subordinates, and co-workers who will be interviewed by our consultants. References might also include the municipal attorney, the external auditor, staff members, peers, news media representatives, the director of the local chamber of commerce, community activists, and others who know the candidate. We tell the candidate with whom we wish to speak. We also attempt to contact some individuals who are not on the candidate’s list. We prefer a minimum of 6, preferably 8 to 10 interviews per candidate. The expectation is to arrive at 4-6 Finalist Candidates Written Introduction / Writing Sample. We will ask each of the 6-8 second round candidates to complete a 6-page, pre-formed written introduction describing who they are and their background / experience. This also allows the recruitment team to further evaluate their writing capabilities, their ability to use technology, and commitment to the process. Candidates Report #3. This updated report will be provided to the Borough for each of the selected candidates, with the results of the Level 3 background work. A Client-Consultant video conference concludes with agreement on 4-6 candidates to proceed for Final Background investigations. Level 4 – Comprehensive Background Checks Once 4-6 Finalist Candidates are selected, our Consultants examine Employment History, Education Verification, Criminal-Civil-DMV-Credit checks. Through our third-party vendor, American DataBank®, we will conduct Federal Criminal & Civil, State & County Criminal & Civil, and Financial including bankruptcy and credit (prospective Finalists only). Consultants will also use DegreeVerify® for education verification and contact employers to verify employment history. If we conclude the situation is damaging or even questionable, the candidate should be dropped from further consideration. Candidates FINAL Report #4. This final report is the completed, comprehensive written report for each candidate provided to the Borough prior to a Client-Consultant video conference concluding with agreement of 3-4 Finalists for interview. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 132 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 15 | P a g e Efficiency. Technology. Safety. Activity 4 – Finalist Selection and Candidate Interviews ➢ Interview Preparation. Consultants will assist in the preparation and coordination of the interview schedule, process and structure. Consultants will work with your Recruitment Team to develop a process to fully assess the candidates. ➢ 360⁰ Interview Process. While the particulars may be worked out later, we recommend a process including: - Public Reception for the Candidates to interact, - Panel Interviews with Technical & Administrative experts - Formal Interview with the Senior Management Team, - Public Speaking Presentation on a recent staff report, - Assessment Centers. ➢ Interview Questions. Consultants may also offer advice on interviewing, standardized panel questions and logistical support during their interviews. Consultants are to provide support, not influence the process. ➢ Decision-Making. Once the interviews are completed, we will provide any additional information the Village needs in making the final determination. Activity 5 - Transition Assistance & Warranty To assure an effective transition of the candidate into employment with the Borough, Consultants will serve as a resource in the contract negotiation process to assure an ‘obstacle-free’ start for your new hire. Warranty. Our work is not done when the contract is executed. We stay in touch with you and your new employee. Our goal is to assist in mitigating any issues that may become intractable. Approximately six (6) months after hire, we will conduct a Team-building Workshop at no charge, and assist in the employees Evaluation at 6 and 12 months – at no additional cost. We simply feel it is part of our job to assure a successful relationship. Our 2-year Warranty is explained in detail below. These important steps assure continuity and cohesiveness and long-term success. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 133 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 16 | P a g e Efficiency. Technology. Safety. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 134 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 17 | P a g e Efficiency. Technology. Safety. Section 3 – Profile of the Firm Our team is one of the most successful and reliable local government consultancies in the United States. We use simple, straightforward and foolproof processes which have successfully improved 100s of cities throughout the United States. Company Origins Municipal Solutions LLC was founded in Phoenix, Arizona on 23 July 2003 to provide a modern, practical and affordable alternative to typical consulting options. Our initial focus was on small, local governments, but when the demand for our services grew, we became a ‘collaborative consultancy’ of innovative practitioners (Borough Managers, Finance & Public Works Directors, Police & Fire Chiefs) who really understands the unique needs of local government – with incredible mastery of best practices. Over 18 years, Municipal Solutions has become a multi-disciplinary, international public-sector management consulting firm which specializes in Efficiency, Technology and Safety. This three-pronged focus allows our team of 160 Senior Associates and Senior Analysts to provide a variety of services illustrated below. Corporate Structure Our ‘collaborative consultancy’ model provides you with a unique combination of talents, insights and technical skills regarding best practices on a local and national perspective. Our origins in Arizona expanded to 42 states and then to 13 countries – thanks the help of 160 public sector-practitioners provided real-world solutions to public management problems. Our consultants have served more than 400 local governments in the United States and 40 countries – altogether, our consultants and have provided solutions to 1,000s of local government officials all over the world including Afghanistan, Bangladesh, Bosnia, Egypt, Indonesia, Iraq, Italy, Jordan, Kenya, Libya, Myanmar (Burma), Sri Lanka, Turks & Caicos, Trinidad & Tobago, and the United Kingdom to name a few. Efficiency Technology Safety ACCOUNTING & FINANCE Efficiency & Operations Audits Capital Improvement Programs Franchise Review / Revenue Recovery Software Audits & Conversion Process BROADBAND Cable TV Franchises Broadband Feasibility Studies Wireless Tower Agreements Communications Master Plans EMERGENCY / RISK MANAGEMENT Communications Interoperability Emergency Operations Plans Hazards & Risks Assessments Training & Emergency Exercises HUMAN RESOURCES Class & Compensation Studies Interim Staffing & Executive Search Operations Audits / Efficiency Studies Training: Customer Service & Leadership Job Descrip’s, Policies & Procedures Manuals ECONOMIC DEVELOPMENT Strategic Planning Statistical Surveys Stakeholder Summits Energy Sustainability Infrastructure Assessments PLANNING & ENGINEERING Transit Studies Strategic Planning General Plan Amendments Capital Projects Management (CIPs) Development & Fiscal Impact Analysis AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 135 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 18 | P a g e Efficiency. Technology. Safety. David Evertsen, CEO & Principal personally oversees all consulting projects which are managed by teams of Senior Associates and Senior Analysts hand-picked and assigned on a ‘best fit’ basis for each project. Because of our three areas of expertise – we are able to provide a unique approach to problems facing local governments. The standard ‘consulting as usual’ model is dead. Since 2003, our Local Government Consulting division has helped more than 500 local governments, provincial governments and national government agencies save more than $351,109,000 through comprehensive organizational assessments, careful analysis, prudent recommendations and effective implementation. Through our efforts, nearly 400 local and national government clients have realized greater revenue collections, reduced fraud and improved public access to public services. Work Samples / Additional Services While we follow a standard format and process, each client project is unique. Rather than provide a full copy of a Management Plan in this proposal, we have provided the links below to few samples of studies and reports to allow you to better examine our expertise. All services are available at your request EFFICIENCY STUDIES & OPERATIONS AUDITS - AK, AZ, CA, CO, FL, KS, KY, NV, MA, MI, OH All Departments / Full Service City of Sitka (AK) – Admin., Electric, Finance, Fleet, Marinas, Public Safety, Utilities City of Syracuse (UT) – Admin., Council, Finance, Fleet, IT, Police, Solid Waste, Utilities City of Bellville (TX) – Admin., Community Development, IT, Library, Public Works City of Dartmouth (MA) – HR, IT, Building / Planning / Zoning, Facilities Mgmt. Fleet & Facilities City of Fort Collins (CO) – Facilities, Custodial, Operations & Maintenance City of Clearfield (UT) – Fleer Maintenance Finance & IT City of Daytona Beach – IT & Finance City of Delray Beach (FL) – Fire, Fleet, IT, Police, Risk Management, Planning Public Safety & Public Transit City of Arkansas City (KS) – EMS, Police Fire, Finance, Fire, Fleet, IT, Police City of Coconut Creek (FL) – Public Transit System Audit & Strategic Plan Fort Mojave Indian Tribe (AZ, CA, NV) – Police Department Operations Audit Other: Parkland, FL; Beachwood, OH; Covington, KY; Missouri Dept. of Public Safety COMPENSATION & CLASSIFICATION STUDIES - AK, CA, FL, KS, MD, MI, NM, OK, SD Small Communities City of North Pole (AK) – Total Compensation, Admin., Police, Fire, Public Works Town of Indian River Shores (FL) - Triple-Certified Public Safety Compensation Study City of Huron (SD) - Full Classification Audit & Compensation Study City of Tecumseh (OK) – Classifications, Compensation, Benefits Audit Mid-sized City City of Gallup (NM) – Admin., Finance, Fire, IT, Library, Parks, Police, Public Works City of Walker (MI) - Triple -Certified Public Safety Department Large City City of Shawnee (OK) - Admin., Finance, Parks, Public Safety, Public Works (all tables) Other: Flagstaff, Fountain Hills, Guadalupe, Queen Creek & Scottsdale, AZ; Jupiter Island, Tequesta, FL; La Habra Heights, CA; Largo, Parkland, Tequesta, FL; Elko, NV; Dublin, OH; Huron, SD; Harrisville, Pleasant View, Pleasant Grove, UT; Colonial Heights, VA; AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 136 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 19 | P a g e Efficiency. Technology. Safety. BROADBAND, FIBER & WIRELESS - AZ, CA, CO, GA, IL, MT, NV, TX, UT, VA, VT, WA, WY Infrastructure Assessments, Policy & Municipal Broadband Strategy City of Flagstaff (AZ) - Infrastructure Assessment, Broadband Policy & Strategic Plan City of Goodyear (AZ) – Fiber & Wireless Assessment, Broadband Summit, Strategic Plan City of Safford (AZ) – Broadband Infrastructure Assessment, Survey & Strategic Plan Cable TV Franchise Audits, Negotiation & Wireless Tower Agreements City of Kingman (AZ) - Cable TV Franchise Audit / Inspection Report City of Maricopa (AZ) - Verizon Cell Tower Proposal Assessment City of Seabrook (TX) - Review & Recommendations of Cable Franchise Agreement Other: Cave Creek, Flagstaff, Florence, Superior, Gila & Pinal Counties, Safford, San Carlos Apache Telecom, Wickenburg, AZ; Bountiful, Centerville, Draper, Hurricane, Logan, Payson, N. Salt Lake, UT; La Habra Hts, CA; Upper Dublin Township, PA; Burlington, VT. Network Design & Construction Inglewood, Loma Linda, CA; Longmont, CO; Columbia Co., GA; Lewistown, MT; Mesquite, NV; Hurricane UT; Westford, Underhill, Jericho, VT; Kent, WA, Powell, WY; State of Arizona, State of Illinois CUSTOMER SERVICE & STRATEGIC PLANNING - AK, AZ, CA, CO, ID, KS, NM, NC, PA, RI, SD, TX, UT, WA, WY City of Arkansas City (KS) - Citizen Customer Service Survey City of Avondale (AZ) – Leadership Summit & 20-year Strategic Plan Customer Service Training Program Guide & Client List Sample News Media We are accustomed to working in an environment where corresponding to and working with the media is essential. Below are links to some of our new articles. Compensation Studies Buckeye, Tolleson City Managers’ salaries outweigh city size (AZ Central) Some Small City Managers are paid Big-time Salaries (Pressreader) Executive Searches Cuyahoga County executive’s pick for sheriff (Cleveland.com) National challenges finding Finance Directors (Municipal Finance Today) CFO Recruitment for Decatur, Alabama (DecaturDaily.com) Covington Taps Firm to Find New City Manager (River City News) Efficiency Studies / Operations Audits Operations Audit & Management Plan for City of Sitka, Alaska (KCAW Radio) Covington asks consulting firm for organizational analysis (NKYTribune) Organizational efficiency audit of city proves hopeful (CourierTraveler) #2, #3, #4, #5. Local Government Emergency Planning & Preparedness Review of 25 Eastern US Emergency Response Plans (Pocono Record) AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 137 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 20 | P a g e Efficiency. Technology. Safety. Economic Development, Entertainment Districts & Professional Sports From ‘Cow Town’ to ‘City of the Future’ (Arizona Republic) Microsoft's Bill Gates Spends $80M On Majority Stake in West Valley Property (KJZZ) Peoria OK’s Key Piece of $90 million P83 Entertainment District (Arizona Republic) West Valley (Phoenix) Making a Comeback (AZ Bex) Glendale’s (AZ) exit from (NHL) Coyotes arena deal is positive (Reuters) Glendale and Goodyear pay spring-training ballpark debt (AZ Central) Avondale’s $800K development incentives (Arizona Republic) Glendale, Goodyear Struggle to pay $260 million spring-training ballpark debt (AZ Central) Broadband & Military Base Realignment & Closure (BRAC) Luke AFB Transitions, New Missions Could Ripple (AZ Republic) Webinar for Municipalities on Building Gigabit Networks (BroadbandBreakfast) Management & Governance The Business Case for Superior Project Leadership (iMeetCentral) Delray looks to upgrade software, safety in billing department (South Florida Sun Sentinel) Executive Search Ethos & Attributes Below are some key attributes about our services and results: ➢ Quality and Client Satisfaction We are selective with new assignments. When we dedicate ourselves to a client, we dedicate ourselves to getting the job done correctly. Because all of our key people are former public-sector administrators, we aim to deliver on time and on budget. We perform the comprehensive background investigations and we offer the best warranty (2-years) in the business. ➢ Completion of Projects within Budget We are proud of our record of completing searches within budget. When we quote a price to the client, that price is what the client will pay, no matter how difficult the search is or what unforeseen circumstances may develop. We have never asked a search client for additional fees - even if we were entitled to do so. ➢ High-quality Reputation We have an outstanding reputation and commitment to quality and value. Our work is not done until the client is satisfied. That means we go the extra mile and expend extensive effort and energy to provide the client with expected satisfaction. We do not ask the client for additional fees. Rather, we accept these situations as part of our cost of doing business. We believe that once a contract is signed, we have an obligation to fulfill its requirements excellently and within the budgeted amount. ➢ Completion of Projects on Schedule We routinely complete our assignments in 60 to 90 days. Further, since we began performing recruitments, we have never missed a project milestone. ➢ Search Completion Record In every case for which we have been selected to perform a senior executive search, the search has been completed and the client has selected from one of our recommended candidates. We have never been fired before a search was completed. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 138 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 21 | P a g e Efficiency. Technology. Safety. ➢ Diversity Municipal Solutions has extensive contacts with more than 10,000 public sector professional individuals and organizations – many of whom represent women and minorities. As a result, are thus able to identify and bring a diverse group of finalists to the Village. ➢ Prior Names and Litigation Municipal Solutions has never been involved in any litigation in the United States, except to testify as an expert witness on behalf of one of the parties. Our company has always operated under its current name. Our performance has never been questioned to the point that legal action resulted. ➢ Insurance To protect our clients, Municipal Solutions maintains the following insurance coverages: (1) General Liability insurance of $2 million combined single limit per occurrence for bodily injury, personal injury, and property damages, (2) Automobile Liability insurance of $1 million per accident, and (3) Professional Liability insurance of $2 million per occurrence. We are not typically subject to the requirements for workers compensation and employer liability insurance. If required by the client, and if it is available to us, we will obtain these two coverages prior to contract execution. Executive Recruitment & Interim Management Team Our Executive Search Team is highly motivated! Each of our team members bring a uniquely local government skill set and a refreshingly creative perspective to the search process. Municipal Solutions consultants are among the best and brightest Public Administrators in the United States. Our collaborative- consultant network of 100s of highly-qualified public administrators assure each and every client familiarity and sensitivity to local & regional issues with a toolbox of resources available to assist at every level of government. Our Executive Search consultants have conducted more than 400 public and private-sector searches for clients in twenty-three states. The basic approach we have presented in the Scope of Services section of this document. It has been refined over the years to the point where it is problem-free. Key personnel that will be utilized in this project are listed below. David Evertsen - Principal consultant to +5,000 public servants in the US and Globally. Marie Lopez Rogers – former President of the National League of Cities and nationally- recognized by Presidents Obama and Biden for her leadership w/ women, Hispanics and African Americans. Greg Bayor – highly-experienced Senior Executive and MD Public Administrator. Sean Baenziger – Senior Associate, has assisted +50 national executive searches. Kaylynne McDougal & Kathryn Knutsen have conducted 1000s of candidate evaluations & background / reference / employment checks including Law Enforcement recruitments. Gale & Alan Larsen – conduct interviews and assembles candidate background reports. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 139 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 22 | P a g e Efficiency. Technology. Safety. David A. Evertsen, CEO & Principal Recruitment Manager Mr. Evertsen has been recognized nationwide for his ability to "make significant contributions while facing difficult constraints," and has repeatedly positioned agencies and staff to handle tremendous and possible unanticipated change, due in part to knowing "how to get the job done, through analysis, vision, and successful collaboration of skilled resources." He is an accomplished public speaker in local, national and international settings. Mr. Evertsen has successfully managed 1,000’s of consultants, trained more than 14,000 civil servants while managing more than 300 consulting projects on 4 continents in the past 20 years – including design and facilitation of more than 100 organizational development and strategic planning workshops and trainings. His professional experience includes: Arbitrator, Facilitator, Negotiator, Commercial, Industrial and Residential Developments, Recruiter, Government Relations, Statistician, Data Modeler, Emergency Management Planner, Urban Planner, Master Trainer, Chief Executive, Chief of Party, Team Leader, Public Speaker and advisor to Governors, Senators and Congressmen. He has personally managed more than 200 client Human Resource projects which include: ❑ Executive Searches & Interim Placements for Blythe, California City, Desert Hot Springs, Madera, and Coachella, CA; El Mirage, Goodyear, Scottsdale, and Glendale, AZ; Bellville, Edinburgh, Lampasas, Port Arthur, TX; Greenville Utilities Commission (GUC), NC; Largo, St Cloud, Daytona Beach, FL; Wilson, AK; Hanover, NH; Norristown, PA. ❑ Organizational Development & Change Management for the Cities of Covington, KY, Beachwood, OH; Syracuse, UT; Sitka, AK; Fort Collins, CO; Arkansas City, KS; Delray Beach, FL; Clearfield, UT; Daytona Beach, FL; Delray Beach, FL; Parkland, FL; Tequesta, FL; Jupiter Island, FL; and La Habra Heights, CA. ❑ Personnel Compensation, Classification and Restructure for the cities of La Habra Heights, CA; Nogales, Guadalupe & Safford, AZ; Gallup, NM; Pleasant View & Harrisville, UT; Shawnee, OK; Elko, NV; Huron, SD; Walker, MI. ❑ Diplomatic Missions & International Development in for local, provincial and national governments in Afghanistan, Bangladesh, Bosnia, Iraq, Lebanon, Libya, Tunisia and Myanmar (Burma). ❑ Strategic Planning work for Avondale, AZ; Sitka, AK; Hurricane, UT; Mesquite, NV; Goodyear, AZ; Queen Creek, AZ; Buckeye, AZ; Flagstaff, AZ; and local and national governments in Bangladesh, Bosnia, Lebanon, Afghanistan, Libya and Iraq. His four degrees include a Master’s in Public Administration (University of Kansas); Masters of Urban & Regional Planning (University of Kansas); Bachelor’s in Political Science (Weber State University); and Associates Degree in Business from Ricks College (now BYU Idaho). AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 140 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 23 | P a g e Efficiency. Technology. Safety. Marie Lopez Rogers, Senior Associate Senior Recruitment Advisor Marie Lopez Rogers recently served as President of the National League of Cities (NLC), the nation’s oldest and largest organization representing municipal government. She was first elected to local office in 1996, and on January 1, 2006, she was elected as the nineteenth Mayor of Avondale, Arizona, and the city’s first Latina mayor. Mrs. Rogers grew up working side-by-side with her parents in the small migrant farm labor camps around the city. In 2011, President Barack Obama recognized her dedication to and accomplishments in local government at a national conference of Hispanic leaders. Mrs. Rogers guided the transformation of her community. Avondale, once tiny agriculture community, became one of the nation’s fastest growing municipalities. Avondale is home to the Phoenix International Raceway and was named the first Kids at Hope city in the United States. She was appointed to serve on the Maricopa County Board of Supervisors in June 2014, served as a member of the League of Arizona Cities & Towns’ Executive Committee, where she received a Distinguished Service Award and served as President of the Arizona Women in Municipal Government. Mrs. Rogers also served on Arizona's Council of Governments, Maricopa Association of Governments’ Executive Committee, and served as its Regional Council Vice Chair. Mrs. Rogers has also been active at the state government level. She was selected by U.S. Secretary of Homeland Security and former Arizona Governor Janet Napolitano, to serve on state of Arizona committees and task forces. She is a founding and current member of the Hispanic Leadership Forum, an organization providing academic opportunities for rising leaders in the community. She received one of the highest awards in the state from the Latino community, when she was presented the Profiles of Success Special Recognition Award for her advocacy, leadership, and years of service to her community -- emphasizing the integration of the Hispanic community. Mrs. Rogers received the Jacque Steiner Public Leadership Award for Children from the Arizona Children’s Action Alliance, and was one of 25 women chosen by Governing Magazine to participate in its 2015 Inaugural Women's Leadership Class. She and her husband Ed have been married 46 years. They have three sons and six grandchildren. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 141 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 24 | P a g e Efficiency. Technology. Safety. Greg Bayor, Senior Associate Senior Recruitment Advisor In a career of more than 30 years, Mr. Bayor, has experience with both big-city and suburban governments. He has worked as Director of Recreation programs in the Cities of Baltimore and Rockville, Montgomery and Prince George County, MD, and the City of Tampa, FL. Mr. Bayor’s record in building relationships is unprecedented – including community partnerships with the Baltimore Oriels, Baltimore Ravens, Tampa Bay Rays, Tampa Bay Buccaneers and more. He has personally recruited and managed more than 215 employees and managed departments as small as 10 and as many as 490 employees. Mr. Bayor has an exceptional eye for talent and will be instrumental our recruitment process with clients in Florida, Maryland and Virginia. Sean Baenziger, Senior Associate Senior Recruitment Advisor Mr. Baenziger has worked with more than cities and towns on recruitments throughout the United States. He is highly effective in his interpersonal communications and understands what it takes to manage client expectations effectively. With his expertise in municipal government Executive Search, Mr. Baenziger has been called upon to assist in meeting with City Managers and Senior Staff, to understand the needs of the client, and to develop high-quality Position Descriptions which we use for marketing and advertising for the position. Because of his efforts, Mr. Baenziger has been a highly-valued member of the Municipal Solutions Recruitment Team. Mr. Baenziger brings a strong background in research and analysis to Municipal Solutions. As a former Firefighter Paramedic and current Licensed Psychotherapist, he has ten years of experience working with state and local governments through public and private sector organizatio1ns. Since joining Municipal Solutions in 2002, his incisive ability to promptly get to the heart of a problem and accurately assess the facts have led him to quickly become the firm’s background check guru. His experience and training allow him to rapidly determine which candidates are the ‘right- fit’ for your organization. Mr. Baenziger has been involved as a background specialist in virtually every search Municipal Solutions has conducted. Some of his current and former executive search work history includes: ❑ Executive Searches & Interim Placements for Buckeye, Chandler, Scottsdale, AZ; Corpus Christi, Clay County, Miramar, Marco Island, Miami, Daytona Beach, Surfside, Lake Worth, Sewall’s Point, FL; + 40; Prince William County, VA; Roanoke, VA; York County, VA; Winchester, VA; Portland, ME; Elmira, NY; Ankeny, IA; Polk County, IA; Greensboro, Fayetteville, Monroe and Union County, NC; Sunnyside, WA; Norristown, PA; Tacoma, WA; Matanuska-Susitna Borough, AK (listing only a few of +100). As noted, the majority of Mr. Baenziger’s work has come in the form of background examinations with the firm. Due to his extensive psychological training, he is quickly able to assess candidates’ personalities and AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 142 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 25 | P a g e Efficiency. Technology. Safety. styles and determine if there are concerns in their past as well as if the candidates would be a good fit for Municipal Solutions’ clients. In the past Mr. Baenziger has served in a variety of municipal capacities such as being a consultant for several private sector agencies with contracts with the State of Utah’s Division of Child and Family Services, as well as playing a principal role in the revision of North Port Fire Rescue District’s Infection Control Plan. Mr. Baenziger obtained his Bachelor’s Degree in Psychology from Brigham Young University, a Master’s Degree in Social Work from the University of Utah, and an MBA from Brigham Young University. He is a certified Firefighter/Paramedic in both Florida and Utah. He currently resides in Chandler, AZ. Kathryn Knutsen, Senior Analyst Interviews, Backgrounds & Report Assembly Ms. Knutson's prior employment includes stints with Palm Beach County's Department of Building, Planning, and Zoning, and with the County Health and Rehabilitative Services. She also worked with the State of Florida's Department of Corrections and with the State's Department of Employment Services. She was involved with a number of private and non- profit concerns, such as the Visiting Nurses Association and Oakwood Mental Health Center of the Palm Beaches. She has an Associate’s Degree in Business Education from West Georgia College in Carrollton, Georgia and currently Kathryn resides in Oneida County, WI. Ms. Knutson has been involved in 100s of personnel projects and executive searches including: ❑ Executive Searches & Interim Placements for Buckeye, Chandler, Scottsdale, AZ; Bellville, Corpus Christi, Lampasas, Odessa and Port Arthur, TX; Coral Gables, Cape Coral, Clay County, Miramar, Marco Island, Miami, Daytona Beach, Surfside, Lake Worth, Sewall’s Point, FL; Leesburg, Prince William County, Roanoke, York County and Winchester, VA; Portland, ME; Elmira, NY; Ankeny, & Polk County, IA; Greensboro, Fayetteville, Monroe and Union County, NC; Sunnyside, WA; Norristown, PA; Fayetteville, NC; Tacoma, WA; Matanuska-Susitna Borough, AK; Albany, DeKalb Co. & Doraville, GA. Alan & Gale Larson, Senior Analysts Interviews, Backgrounds & Report Assembly Mr. Alan Larson was VP of Field Operations for Larson Fruit Company in Selah, WA as where he managed a budget in excess of 1M for five separate companies. The management team he built increased profit continuously for five years and he enjoyed his responsibilities with training and with safety of 1000+ employees. He as a Bachelor’s degree from Brigham Young University and a Masters of Public Administration and is the Manager of Business Operations at the Culinary Support Center at BYU. Mrs. Larson has worked as an Administrative Assistant to five engineers in the software industry in Utah, and is currently an Academic Advisor in the College of Life Sciences at Brigham Young University where she works with university students. She holds the Master of Public Administration from BYU and works side-by- AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 143 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 26 | P a g e Efficiency. Technology. Safety. side with her husband on academic and service projects with the skills acquired from their matching Master’s degrees. This husband & wife team serves as Senior Analysts in the review and assembling of job descriptions, salary and compensation research, and report assemblage. Other Consultants Municipal Solutions has 160 active consultants in a variety of subject-matter areas which will be called into service when we need them. This includes IT / Communications, Police, Fire, Schools, Utilities, and other service areas. We also have a cache of Analysts and Senior Analysts who are on-call should we need them. Extensive bios and client references can be reviewed on our website at http://www.municipalsolutions.org AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 144 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 27 | P a g e Efficiency. Technology. Safety. Section 4 – Detailed Cost Proposal Cost Options Municipal Solutions provides a highly-discounted rate for multiple recruitments. Our standard (negotiable) price range of $22,500 for a single search, is significantly reduced to $20,500* and $18,500* for a second and third search - if additional searches are requested during or within 1 year. See below. Phase Cost per search* 1st recruitment 2nd recruitment 3rd recruitment I. Needs Analysis & Interviews $4,400 $3,400 $2,400 II. Advertisement & Recruitment $5,600 $4,600 $3,600 III. Candidate Screening & Selection $5,400 $5,400 $5,400 IV: Coordination of Interviews & Selection $4,200 $4,200 $4,200 V: Contract Negotiation, Warranty, 6-mo Workshop $2,900 $2,900 $2,900 Total $22,500 $20,500* $18,500* -$2,000 -$4,000 * if we modify the initial base recruitment profile. Costs include all advertising, all travel expenses, and preliminary background checks. Expenses and fees associated with Comprehensive Finalist Background Checks and candidate travel for interviews and will be invoiced separately as the total number of BG checks to be conducted will be determined by the client. The average additional expense $400 per candidate, depending on work history and residency. Payment will be rendered as follows: • Payment of Phase I up-front for mobilization and travel costs, • Progress payments at the end of each Phase II – V as indicated above, and • Separate invoice for criminal / civil background checks and employment / education verification. NOTE: If Interim Services are requested, reduced costs are honored (subject to timeline & position). See Exhibit B for more information on Interim Management Services. The above fee is based on anticipated efforts from Municipal Solutions, llc with the understanding that unexpected or changing circumstances will not be encountered during the engagement without revision to the terms of this agreement. Should such revisions be necessary, the hourly rate of $150 is provided for consideration of extension of services. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 145 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 28 | P a g e Efficiency. Technology. Safety. Warranty The Municipal Solutions team offers the best warranty in the industry. Provided we conduct the full search and assuming the City selects from the candidates we recommend, we warrant the following: 1) We will not approach the selected candidate concerning any other position so long as the individual is employed by the Town. 2) If the selected individual leaves for any reason other than an act of God (for example, total incapacitation or death) within the first year, we will repeat the search at no charge. If he/she departs during the second year for any reason other than an act of God, we will repeat the search for the reimbursement for expenses only. 3) If you are not satisfied with any of the candidates we present, we will repeat the search until you are satisfied. 4) Our price is guaranteed and will not be exceeded for any reason, even if conditions change after the contract is executed. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 146 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 29 | P a g e Efficiency. Technology. Safety. Section 5 – Recruitment Completion Schedule Completion & Deliverables Timeline Our standard recruitment process requires 90-days to assure a high-quality result which produces a candidate who has a compelling reason to be in your community, and who is committed to building a future with you. Below is an illustrated standard 90-day timeline. Draft Recruitment Schedule PHASE I: NEEDS ASSESSMENT & INTERVIEWS July 12th: Municipal Solutions (MS) begins interviewing the Borough Council and Management Team to understand the work environment, challenges and individual expectations for the NEW HIRE. July 13th: MS begins drafting the position description and recruitment profile for publications and prospective candidates. July 22nd: MS submits the draft of the full recruitment profile to the Recruiting Committee for review. Comments will be due back by July 27th. PHASE II: RECRUITING July 28th: MS begins networking, distributes and posts the full recruitment profile on its website, and submits it to the appropriate publications. MS begins forwarding candidates details to the Council and continues to forward candidates as long as they continue to apply. August 21st: Closing date for submission of applications. MS reports recruitment results. August 22nd: Forwards the Candidate Report #1 and materials to the Council including the resumes, cover letter w/ recommended 10-12 first-round candidates. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 147 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 30 | P a g e Efficiency. Technology. Safety. PHASE III: SCREENING, REFERENCE CHECKS AND CREDENTIAL VERIFICATION August 23rd: Video conference w/ Recruitment Team to review 1st-round candidates. MS begins candidate pre-screening of selected First-round candidates including Internet / newspaper archives, candidate intro. & writing sample. August 29th: MS presents First-round candidate pre-screening report to Recruitment Team. August 30th: Video conference w/ Recruitment Team to review 2nd-round candidates. 8–10 2nd-round candidates selected for background checks. August 31st: Comprehensive background investigations begin. September 21st: MS forwards complete background checks and candidate profiles to Recruitment Team for review. September 22nd: Council / Recruitment Team selects / confirms finalists. PHASE IV: INTERVIEW PROCESS COORDINATION AND SELECTION September 1st: Interview design and coordination Sept 15-16th: Option A: Finalist social and Interview Panels. Background checks not complete. Must be a condition for Employment Offer. Sept 29-30th: Option B: Finalist social and Interview Panels. Background checks complete. Council selects its new NEW HIRE!!! PHASE V: TRANSITION ASSISTANCE & WARRANTY September 30th: Contract Negotiation and Transition Assistance. October 15th: (TBD) Target date- NEW HIRE begins! AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 148 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 31 | P a g e Efficiency. Technology. Safety. Section 6 – Client References & Firm Experience Over the past 16 years, we have helped 100s of local governments, provincial governments, school districts and national government agencies save $ millions through Compensation Studies, Organizational Efficiency Audits, Policy Manual revisions, Organizational Structure Realignment and Process Mapping. In addition to the cost savings, our clients have realized greater revenue collections, reduced fraud & improved public access to public services. Client References 1. Crandall Jones, Administrator Norristown Municipality, PA - pop.34,000 Phone: (970) 221-6505 cjones@norristown.org 2. Julia N. Griffin, Town Manager Town of Hanover, NH – 8,500 Phone: (603) 643-0701 Julia.Griffin@hanovernh.org 3. Len Golden Price, Admin. Services Director Collier County Gov’t, FL (pop.300,000) Phone: (239) 252-8450 Len.Price@colliercountyfl.gov 4. Cindy Muncy, Asst City Manager City of Odessa, TX – pop. 127,000 Phone: (432) 335-3232 cmuncy@odessa-tx.gov 5. Anthony Roberts, HR Manager City of Fort Lauderdale, FL-pop.183,000 Phone: (859) 576-7477 ARoberts@Fortlauderdale.gov 6. Crystal Dyches, City Manager City of El Mirage, AZ – pop.35,043 Phone: (507) 461-5954 jnnfrprentice@yahoo.com 7. Patrick Smock, Recruiting Manager Cuyahoga County Gov’t, OH – pop. 1,200,000 Phone: (216) 443-3187 psmock@cuyahogacounty.us 8. Trudy Lewis, City Manager City of Hutchins, TX pop-5,178 Phone: (972) 225-6121 tlewis@cityofhutchins.org 9. Maryanne Ustick, City Manager J.M. DeYoung, Asst. City Manager City of Gallup, NM – pop.21,800 Phone: (505) 863-1218 mustick@gallupnm.gov 10. Mike Welsh, Mayor Aaron Rhoades, HR Manager City of North Pole, AK Phone: (907) 651-2555 northpolemayor@gmail.com In addition to the client references already provided, additional references are provided below. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 149 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 32 | P a g e Efficiency. Technology. Safety. Similar Projects The following pages contain a partial list detailing projects completed by members of our Executive Search and Interim Public Management team. Includes the side / population of the city / town / service area. 2022 City Manager, Arvin, CA (pop. 21,800) City Administrator Woodbury, NJ (pop. 9,000) Asst. City Manager / Community Dev. Director, Arvin, CA (pop. 21,800) Kodiak Island Borough, AK? 2021 Code Enforcement Chief, San Bernardino County, CA (pop. 2,180,000) Interim City Administrator Woodbury, NJ (pop. 9,000) Interim Town Manager Dewey-Humboldt, AZ (pop. 5,000) Interim Town Clerk Dewey-Humboldt, AZ (pop. 5,000) Director of Information Technology Collier County Government, FL (pop 380,000) Chief of Police City of Fort Lauderdale, FL (pop 182,600) 2020 Director of Finance City of Odessa, TX (pop 127,000) Director of Human Resources City of Odessa, TX (pop 127,000) Director of Information Technology Cuyahoga County, OH (pop 1,250,000) Director of Human Resources Cuyahoga County, OH (pop 1,250,000) Director of Finance Hutchins, TX, (pop 5,500) County Sheriff (appointed) Cuyahoga County, OH (pop 1,250,000) 2019 Interim Financial Services Manager, Madera, CA (pop.66,508) Interim Director of Financial Services, Madera, CA (pop.66,508) Interim Finance Director St Cloud, FL (pop. 48,000) Interim City Manager Madera, CA (pop.66,508) Director of Finance, Corpus Christi, TX (pop 325,000) Director of Information Technology, Grenville Utilities Commission (pop 92,000) Town Manager, Town of Payson, AZ (15,500) 2018 Interim Finance Dir, Bellville, TX (pop. 4,500) Interim City Mgr. California City, CA (pop.13,707) Interim Mgr. of Law Enforcement Operations, Murray County, MN (pop. 8,413) Interim Assistant to the City Manager, El Mirage, AZ (pop. 35,043) Interim City Engineer Oak Harbor, WA (pop 23,204) Police Chief El Mirage, AZ (pop. 35,043) City Manager, El Mirage, AZ (pop. 35,043) Fire Chief El Mirage, AZ (pop. 35,043) City Manager, City of Blythe, CA (pop. 19,693) Finance Director, Norristown, PA (pop. 34,370) 2017 Interim Finance Dir., St. Cloud, FL (pop. 48,000) Finance Director, St. Cloud, FL (pop. 48,000) Interim Community Development Director City of Desert Hot Springs, CA (pop. 27,900) City Manager / Economic Development Director Wilson City / Town of Wilson, AR, (pop.850) AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 150 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 33 | P a g e Efficiency. Technology. Safety. Economic Development Director, City of Covington, KY (pop 41,000) Chief Financial Officer (CFO), City of Decatur, AL (pop 55,800) Interim Public Works Director, City of Coachella, CA (pop 43,092) Interim Sr. Planner, Desert Hot Springs, CA (pop. 27,900) City Manager & Finance Director, Covington, KY (pop 41,000) Economic Development Director, City of Covington, KY (pop 41,000) 2016 HR Director, Port Arthur, TX (pop. 53,818) Public Works Director, Salina, KS, (pop. 47,707) Public Information Officer, Port Arthur, TX (pop. 53,818) Director of Building Inspection & Code Enforcement, Port Arthur, TX (pop. 53,818) Interim Finance Director, City of Madera, CA (pop. 64,444) 2015 City Manager, Roanoke, VA (pop. 98,465) County Administrator, York., VA (pop 66,269) City Manager, Winchester, VA (pop. 27,276) Utility Director, Danville. VA (pop. 42,907) Attorney, Prince William Co., VA (pop 428,000) City Manager, Norwich, CT (pop. 40,347) City Manager, Indianola, IA (pop. 15,108) Public Works Director Norristown, PA (pop.34,370) 2014 Fire Chief, Town of Hanover, NH (pop. 11,260) City Manager, Monroe, NC (population 33,500) City Manager, Ankeny, IA (pop. 45,600) Village Manager, Bal Harbour, FL (pop. 3,300) County Admin., Clackamas, Co. OR (pop. 383,900) City Manager, Elmira, NY (pop. 29,200) Treasurer, Miami, FL (pop. 408,000) CEO/Borough Admin, Bal Harbour, FL (pop. 3,300) 2013 County Admin, Okaloosa, FL (pop. 183,500) City Manager, Doraville, GA (pop. 8,500) Director, Engineering, Public Works and Utilities, Hallandale Beach, FL (pop. 39,000) Watershed Mgmt. Dir, DeKalb Co., GA (pop 691,900) City Manager, Scottsdale, AZ (pop. 217,400) HR Director, Cape Coral, FL (pop. 154,300) HR Director, W Palm Beach, FL (pop. 101,000) CEO / Borough Admin., Miami, FL (pop. 408,000) Police Chief, St. Augustine Beach, FL (pop 7,026) County Manager, Union Co., NC (pop. 198,600) Police Chief Screening of Candidates, Melbourne FL (pop 82,800) CEO/Executive Director of the Sewerage and Water Board of New Orleans, LA - Pop Huge Police Chief, Golden Beach, FL (pop 959) HR Director, Gainesville FL (pop 125,000) AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 151 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 34 | P a g e Efficiency. Technology. Safety. City Manager, Fife, WA (pop 8,700) City Manager, Chamblee, GA (pop 17,000) County Administrator, Broward County, FL (pop. 1,800,000) County Administrator, Hernando County, FL (pop. 172,800) City Manager, Miramar FL (pop. 125,000) City Manager, Roanoke, VA (pop 96,000) City Attorney, West Melbourne, FL (pop. 15,000) City Manager, Cooper City, FL (pop. 32,000) City Manager, Albany, GA (pop. 75,600) City Manager, Coral Gables (pop.43,000) City Manager, Fort Pierce, FL (pop 41,900) City Manager, Key West, FL (pop 24,600) Community Development Director, Miami, FL (pop. 408,000) City Manager, Cottonwood Heights, UT (pop. 34,000) Economic Development Director, Loudoun County, VA (population 326,000) City Manager, Coral Gables, FL(pop 43,000) General Manager, Tampa Bay Water (pop. served 2,400,000) Police Chief, Sunny Isles Beach, FL (pop 20,832) Executive Director, Valdosta-Lowndes County Industrial Authority, GA (serving a pop. 92,000+) Watershed Management (Water and Wastewater) Director, DeKalb County, GA (population 691,900) Human Resources Office, Loudoun County, VA (pop. 326,000) Executive Director, Onslow Water & Sewer Authority (Jacksonville, NC) (pop. 160,000) City Manager, Hallandale Beach, FL (pop 39,000) City Manager, Greensboro, NC (pop 259,000) City Manager, Cape Coral, FL (pop 154,300) City Manager, Fayetteville, NC (pop 208,000) City Manager, Cottonwood Hts, UT (pop 34,000) Village Manager, Key Biscayne, FL (pop. 11,000) See Appendix A for a more detailed listing of Executive Recruitments completed by our consulting team. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 152 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 35 | P a g e Efficiency. Technology. Safety. Exhibit A – Executive Search – Completed Recruitments Other Completed Searches - Prior to 2013 (including those completed by current consultants and former partners) City Attorneys City Attorney, Roanoke, VA (population 96,000) in 2012 City Attorney, West Melbourne, FL (population 15,000) in 2008 Community Development/Growth Management/Planning Assistant Director of Community Development, Largo, FL (population 74,000) in 2004, 2005 Community Development Director, Miami, FL (population 408,000) in 2008 Community Development Director, Safety Harbor, FL (population 18,000) in 2006 Community Development Director, Tamarac, FL (population 55,500) in 2007 Development Services Director, Daytona Beach, FL (population 65,000) in 2005 Director of Capital Projects, New Orleans, LA (population 323,000) in 2008 General Manager, North Sarasota Redevelopment District, Sarasota (population 53,000) in 2008 Growth Management Director, St. Lucie County, FL (population 261,000) in 2005 Growth Management Manager, Wellington, FL (population 55,000) in 2009 Housing and Community Development Director, West Palm Beach, FL (pop. 101,000) in 2007 Planning Administrator, Daytona Beach, FL (population 65,000) in 2007 Planning Director, Osceola County, FL (population 235,000) in 2005 Director of Planning, Roanoke, VA (population 96,000) in 2012 Economic Development / Redevelopment Economic Development Director, Charlotte County, FL (population 170,000) in 2007 Economic Development Director, Collier County, FL (population 328,000) in 2012 Assistant City Manager for Community Building, Durham, NC (population 220,000) in 2009 Economic Development Director, Roanoke, VA (population 96,000) in 2012 Director, Office of Economic & Workforce Development, Durham, NC (pop. 220,000), 2009 Economic Development Director, Loudoun County, VA (population 326,000) in 2010 Redevelopment Director, Daytona Beach, FL (population 65,000) in 2007 Economic Development Director, St. Johns County, FL (population 162,000) in 2011 Executive Director, Valdosta-Lowndes County Industrial Authority, GA (serving a population 92,000+) in 2006 and 2011 Executive Director, Technological Research and Development Authority, FL (serving a statewide population) in 2006 Engineers Assistant City Engineer, Melbourne, FL (population 75,000) in 2008 County Engineer, Polk County, FL (population 500,000) in 2006 Deputy County Engineer, Martin County, FL (population 140,000) in 2006 City Engineer, Gulfport, MS (population 90,000) in 2008 City Engineer, Sunny Isles Beach, FL (population 17,000) in 2006 Engineering Manager, Sumter County, FL (population 70,000) in 2005 Staff Engineer, Wellington, FL (population 55,000) in 2009 AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 153 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 36 | P a g e Efficiency. Technology. Safety. Facilities Management Centroplex Director, Orlando, FL (population 197,000) in 2004 Lakeland Center Director, Lakeland, FL (population 87,000) in 2004 Finance and Budget Budget and Financial Services Director, Polk County, FL (population 500,000) in 2006 Budget Director, St. Petersburg, FL (population 248,000) in 2009 Controller, City of Orlando, FL (population 197,000) in 2007 Chief Financial Officer, Hillsborough Area Regional Transit, FL (population 1,000,055) in 2005 Chief Financial Officer, City of Orlando, FL (population 87,000) in 2005 Deputy Director of Management, Budget and Accounting, Orlando, FL (pop. 197,000) in 2004 Director, Management & Financial Services, Loudoun County, VA (population 326,000) in 2012 CEO / Borough Administrator, Altus, OK (population 19,800) (background check) in 2012 CEO / Borough Administrator, Daytona Beach, FL (population 31,860) in 2012 CEO / Borough Administrator, Fort Walton Beach, FL (population 20,000) in 2006 CEO / Borough Administrator, Lauderdale Lakes (population 32,000) in 1998 CEO / Borough Administrator, Oregon City, OR (population 31,860) in 2012 CEO / Borough Administrator, St. Petersburg, FL (population 248,000) in 2010 CEO / Borough Administrator, Sunny Isles Beach, FL (population 17,000) in 2010 CEO / Borough Administrator, Surfside, FL (population 5,700) in 2012 CEO / Borough Administrator, Tamarac, FL (population 55,500) in 2005 and 2009 CEO / Borough Administrator, West Palm Beach, FL (population 101,000) in 2007 Manager, Office of Management and Budget, Lake Worth, FL (population 37,000) in 2010 Housing/Building Assistant to the Public Works Director– Affordable Housing, Broward County, FL (population 1,800,000) in 2004 Building Official, Jupiter Island, FL (population 580) in 2005 and 2010 Building Official, Miami Beach, FL (population 91,000) in 2005 Building Department Director, Osceola County, FL (population 235,000) in 2005 Assistant to the Public Works Director– Affordable Housing, Broward County, FL (population 1,800,000) in 2004 Building Official, Jupiter Island, FL (population 580) in 2005 and 2011 Building Official, Miami Beach, FL (population 91,000) in 2005 Building Department Director, Osceola County, FL (population 235,000) in 2005 Building Official, Sewall’s Point, FL (population 2,000) in 2006 Building Official, Tamarac, FL (population 55,000) in 2008 Housing and Community Development Director, West Palm Beach, FL (pop. 101,000), 2007 Human Resources Human Resources Director, Boca Raton, FL (population 84,000) in 2006 Director of Personnel, Fulton County, GA (population 992,000) in 2010 Human Resources Office, Loudoun County, VA (population 326,000) in 2011 Human Resources Administrator, Martin County, FL (population 140,000) in 2007 Personnel Director, North Miami, FL (population 56,000) in 2001 Human Resources Director, Osceola County, FL (population 235,000) in 2006 Human Resources Director, City of Sarasota, FL (population 55,000) in 2002 Personnel Director, Vero Beach, FL (population 17,900) in 2003 AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 154 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 37 | P a g e Efficiency. Technology. Safety. Human Services Assistant Public Works Director for Human Services, Hillsborough County, FL (population 1,000,055) in 2004 Director, Health and Human Services, St. Johns County, FL (population 162,000) in 2010 Executive Director, Juvenile Welfare Board, Pinellas County, FL (population 950,000) in 2005 Information Technology Information Technology Director, Lakeland, FL (population 87,000) in 2004 Information Services Director, Lauderdale Lakes, FL (population 32,000) in 1998 Information Services Director, Palm Beach County Tax Collector (population 1,300,000) in 2012 (partial search) Parks/Recreation/Libraries Director, Parks, Recreation, & Conservation, Hillsborough County, FL (pop. 1,000,055) in 2004 District Manager, Holiday Park Recreation District (population 1,400) in 2007 Library Services Director, St. Johns County, FL (population 162,000) in 2007 Director, Parks and Recreation, West Palm Beach, FL (population 101,000) in 2006 Public Safety Fire Chief, Hanover, New Hampshire (population 11,260) in 2014 Fire Chief, Daytona Beach, FL (population 65,000) in 2006 Police Chief, Golden Beach, FL (population 355) in 2011 (partial search) Police Chief, Lauderhill, FL (population 66,900) in 2011 (partial search) Police Chief, Melbourne, FL (population 76,000) in 2011 (partial search) Police Chief, St. Augustine Beach, FL (population 6,200) in 2012 Public Works Public Works Director, Salina, KS (population 47,000) in 2015) Public Works Director, Chandler, AZ (population 250,000) in 2007 Executive Director, Environment and Infrastructure, Pinellas County, FL (pop. 917,000) in 2012 Director / Capital Projects Manager / City Engineer, Sunny Isles Beach, FL (pop. 17,000) in 2007 Public Works Director, Tamarac, FL (population 55,500) in 2003 Assistant Public Works Director, Sunny Isles Beach, FL (population 17,000) in 2008 Solid Waste Director, Hillsborough County, FL (population 1,000,055) in 2005 Transportation Chief Financial Officer, Hillsborough Area Regional Transit, FL (population 1,000,055) in 2005 Director of Traffic Engineering, Polk County, FL (population 500,000) in 2002 Executive Director, Lakeland Area Mass Transit District, FL (population 87,000) in 2005 Executive Director, Tampa-Hillsborough Co. Expressway Authority, FL (pop. 1,000,055) in 2007 Completed Searches – Utilities Environmental Services Director, Largo, FL (population 74,000) in 2006 Executive Director, Des Moines (IA) Water Works (serves a population of over 500,000) in 2012 Executive Director, Florida Keys Aqueduct Authority, Key West, FL (pop. 90,000) in 2003 Executive Director, Escambia County Utilities Authority, FL (90,000 customers) in 2002 Executive Dir., Onslow Water & Sewer Authority (Jacksonville, NC) (pop. 160,000) in 2009 AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 155 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 38 | P a g e Efficiency. Technology. Safety. General Manager/CEO, Orlando Utilities Commission, FL (190,000 customers) in 2004 General Manager, Tampa Bay Water, FL (population served 2,400,000) in 2008 Utilities Director, Charlotte County, FL (population 170,000) in 2007 Utilities Director, Daytona Beach, FL (population 65,000) in 2004 Utilities Director, Lake Worth, FL (population 37,000) in 2009 Utilities Director, Palm Bay, FL (population 101,000) in 2005 Executive Director, Environment and Infrastructure, Pinellas Co., FL (pop. 917,000) in 2012 Utilities Director, Polk County, FL (population 500,000) in 2004 Water (Wastewater) Resources Director, St. Petersburg, FL (population 248,000) in 2008 Watershed Management (Water and Wastewater) Director, DeKalb County, GA (population 691,900) in 2011 Work Force Management Executive Director, South Florida Workforce, FL (service area pop. of 3,000,000+) in 2005 Director, Office of Economic & Workforce Dev., Durham, NC (pop. on 220,000), 2009 Other City Clerk, Lauderdale Lakes, FL (population 32,000) in 1998 District Manager, Sun ‘n Lake Community Development District, FL, (population 5,000) in 2005 Director, Registrations and Elections, Fulton County, GA (population 992,000) in 2009 Environmental Resources Director, St. Lucie County, FL (population 261,000) in 2009 Executive Director, Lakewood Ranch Inter-District Authority (population 15,000) in 2011 Executive Director, Northern Palm Beach Improvement District, Palm Beach Gardens, FL (population 200,000) in 2003 General Manager, Sun ‘n Lake Improvement District, FL (population 7,500) in 2002 and 2005 General Manager, Holiday Park Recreation District, FL (population 4,500) in 2007 Special Projects Coordinator, Islamorada, Village of Islands, FL (population 7,500) in 1998 Recruitment Profiles See attached sample Recruitment Profiles. Candidate Background Reports See attached sample Candidate Background Reports. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 156 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 39 | P a g e Efficiency. Technology. Safety. Exhibit B – Interim Management (Temp) Services Attached separately. Exhibit C – Insurance , Resume & Non -Discrimination Attached separately. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 157 of 264 Borough of Kodiak Island, AK Executive Search & Interim Services Municipal Solutions® llc 40 | P a g e Efficiency. Technology. Safety. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 158 of 264 Leadership is Key to the Sustainability of Any Organization Character, integrity, and the commitment of a leader inspires those in the workplace to go the extra mile and can greatly influence the team’s success in achieving its objectives. Finding great leaders is what we do! Proposal to provide recruitment services for Kodiak Island Borough’s next Borough Manager Executive Recruitment Interim Staffing. Application Software. Job Board. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 159 of 264 2 STATEMENT OF QUALIFICATIONS ABOUT PROTHMAN Prothman specializes in providing executive recruitment services to cities, counties, districts, and other governmental agencies throughout the western half of United States. Founded in 2002 and headquartered in the outskirts of Seattle, Prothman is known and respected for outstanding customer service, quality candidate pools, and depth of knowledge of local government. OUR EXPERTISE Firsthand Knowledge of Local Government: Our lead consultants have dedicated their careers to local government and joined Prothman upon retiring from their distinguished careers. Our 20 years of recruiting experience, combined with each of our consultants’ 30+ years of local government experience, provides our clients with a solid and effective team that can handle any senior level or highly specialized position recruitment. Recruitment Knowledge and Experience: The Prothman team has conducted over 550 recruitments and interim placements. We have read and screened over 16,000 resumes, and we have personally interviewed over 7,000 semifinalist candidates. We know how to read between the lines, filter the fluff, and drill down to the qualities and experiences required to be a good manager. OUR PROVEN PROCESS Clients and candidates continually tell us that we have the best process and client service in the industry. The tenure of our placements is among the best in the industry because we understand that "fit" is the most important part of the process; not just fit within the organization, but fit within the community, as well. OUR GUARANTEE We are confident in our ability to recruit an experienced and qualified candidate who will be the perfect “fit” for your organization. Should the selected finalist leave the position or be terminated for cause within one year from the employment date, we will conduct a replacement search with no additional professional fee. CONTACT INFORMATION Owner/CEO: Sonja Prothman - sonja@prothman.com, 206.368.0050 371 NE Gilman Blvd., Suite 310, Issaquah, WA 98027 www.prothman.com www.prothman-jobboard.com Submittal Date: June 30, 2022 COMMITMENT TO PROVIDE SERVICE Prothman commits to performing all services represented in this proposal. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 160 of 264 3 STATEMENT OF QUALIFICATIONS - PROJECT TEAM Cliff Moore - Project Lead Cliff Moore joins Prothman after a 30-year career of public service in Washington State. Cliff’s background includes senior administrative positions at Washington State University in Pullman and executive leadership positions at the university’s extension offices in both Jefferson and Thurston Counties. Cliff has also served as County Manager and Development Services Director at Thurston County and as City Manager in Yakima. Prior to his years of public service, Cliff worked abroad as a Peace Corps volunteer in Togo, West Africa; he was Assistant Country Director for the CARE mission in Honduras; and he was the Director of the US Refugee Resettlement Office in Khartoum, Sudan. Cliff lives in Port Townsend with his wife Mea and their two dogs, Addie and Lucy. Gary Buchanan - Project Support Gary brings 31 years of successful Human Resources leadership experience to the Prothman Team. He recently served five years as the Director of Human Resources for the City of Tacoma, WA, population 212,869, until his retirement in June of 2021. Gary also served 14 years at the Port of Seattle as the Human Resources Director. The Port of Seattle encompasses both the Seattle Seaport and Seattle-Tacoma International Airport. Prior to that, he served nine years as the Senior Human Resources Leader (Northwest Region) for Milgard Windows, headquartered in Tacoma, WA. Additionally, Gary served 30 years in the Naval Reserve. His Naval career included three command assignments and he was deployed twice in support of Operation Iraqi Freedom. In 2019, he retired as a Captain, earning the Legion of Merit Medal and the Meritorious Service Medal. Gary received his Bachelor of Science degree from Westminster College, Salt Lake City, UT, and his Naval Science degree from the University of Utah. Sonja Prothman - Project Support Sonja directs the day-to-day operations of the Prothman Company and has over 15 years of experience in local government recruiting, interim placements, and organizational assessments. Sonja is a former councilmember for the City of Normandy Park, Washington, and brings to Prothman the “elected official” side of government – a vital perspective for understanding our clients’ needs. Sonja also brings private sector expertise, having worked with the Boeing Company where she was on the start-up team as lead negotiator for schedules and deliverables for the first 777 composite empennage. A Seattle native, Sonja earned a bachelor’s degree in Communications from the University of Washington. Barry Gaskins - Project Support Barry has been a key member of the Prothman team for 17 years and is responsible for office and candidate management. His attention to detail and understanding of timeliness to the customer and candidates is remarkable. Barry works with the lead consultant in following through with scheduling interviews, arranging candidate travel, managing candidate application packets, and assembly of candidate information to give to the client. Barry came to us from the Bill & Melinda Gates Foundation where he served as a Program Assistant for four years in the US Library Program. Barry earned his bachelor’s degree from California State University. Jared Eckhardt - Project Support Jared has been a key member of the Prothman team for seven years and is responsible for profile development and candidate outreach. Jared works one-on-one with the client for position profile development and works with Sonja and the lead consultant on each client’s outreach strategies. Jared also functions as recruitment support as a secondary lead consultant on recruitments and special projects. Jared graduated from the University of Washington, earning his BA in Communications. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 161 of 264 4 AVAILABILITY, COMMUNICATION & SCHEDULE We are ready to start when you are! One of our first tasks will be to coordinate and commit to a schedule. Then, we protect your dates on a master schedule to assure we never miss a commitment. We provide you with our cell phone numbers so that you have direct access to your lead consultant and support staff, and we will communicate and update you as often as you desire. Our recruitments take approximately 10-14 weeks to complete, depending on the scope and direction from the client. You can expect approximately: 2-3 weeks for stakeholder interviews and profile development and approval, 5-6 weeks for recruitment, 2-3 weeks for screening and interviewing, and 2-3 weeks for coordinating final interviews. SAMPLE SCHEDULE Blue highlighted / bolded events represent meetings with the client. Date Topic Weeks of July 5 & 11, 2022 Meet via Zoom or travel to Kodiak for stakeholder interviews. Gather information for position profile. Send profile for review and edits. July 18, 2022 Post Profile and Start Advertising July 25, 2022 Send Direct Mail August 21, 2022 Application Closing Date Weeks of August 22 & 29, 2022 Prothman screens applications & interviews top 6 - 12 candidates Week of September 6 - 9, 2022 Meet via Zoom or travel to Kodiak to review semifinalists and pick finalists, and design final interviews Week of September 19 - 23, 2022 Travel to Kodiak for Final Interview Process AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 162 of 264 5 EXECUTIVE SUMMARY Prothman has been in the business of finding highly qualified candidates for placement in local government organizations of various sizes with varying political ideologies for 20 years. We have worked for small organizations like the city of Yachats, Oregon, population 800, to the city of Toppenish, Washington, population 9,010, to large counties like King County, Washington, population 2+ million. We understand politics, Mayor and Council dynamics, and community passion; and we are experts in facilitating. We have designed our recruitment process so that all stakeholders are included, listened to, and treated with respect. Our company takes pride in and stakes its reputation on finding qualified candidates who are the right “fit” for our clients. COVID–19 Experience: We have successfully completed many recruitments during the current pandemic and social distancing regulations. We have implemented many levels of Zoom meetings with the client, including work sessions and final interviews with boards. We have held final interviews via Zoom to narrow the candidates down to the top one or two to be i nvited for a personal onsite interview and we have had a final candidate chosen based solely on the Zoom interviews. We have also had final interviews where all candidates were on site and social distancing parameters and masks were adhered to. There is no cookie cutter here; we work with you to address your concerns and comfort level with social distancing and we provide a process that supports your needs. PROPOSED SCOPE OF WORK 1. Develop a Tailored Recruitment Strategy Project Review The first step will be to: ♦ Review the scope of work and project schedule Information Gathering and Research (Soliciting Input) We will meet via Zoom or travel to Kodiak and spend as much time as it takes to learn everything we can about your organization. Our goal is to thoroughly understand the values and culture of your organization, as well as the preferred qualifications you desire in your next Borough Manager. We will: ♦ Meet with the Assembly ♦ Meet with the Leadership Team, as directed ♦ Meet with Staff, as directed ♦ Meet with other stakeholders, as directed ♦ Review all documents related to the position Position Profile Development (Identifying the Ideal Candidate) We will develop a profile of your ideal candidate. Once the Position Profile is written and approved, it will serve as the foundation for our determination of a candidate’s "fit" within the organization and community. Profiles include the following: ♦ A description of the ideal candidate’s qualifications ♦ Organization-specific information ♦ Community-specific information ♦ Compensation package details ♦ Information on how to apply AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 163 of 264 6 2. Identify, Target, and Recruit Viable Candidates Outreach and Advertising Strategy (Locating Qualified Candidates) We recognize that often the best candidates are not actively looking for a new position- this is the person we want to reach and recruit. We have an aggressive recruitment strategy which involves the following: ♦ Print and Internet-based Ads placed nationally in professional publications, journals and on related websites. ♦ Targeted Direct Mail Brochures sent to hundreds of highly qualified city/county/borough management professionals who are not actively searching for a new position. ♦ Focused Candidate Outreach via thousands of personal emails and networking from our database of government management professionals. ♦ Posting the Position Profile on Prothman’s Facebook and LinkedIn pages, and on the Prothman website, which receives over five thousand visits per week from potential candidates. 3. Conduct Preliminary Screening Candidate Screening (Narrowing the Field) Once the application deadline has passed, we will conduct an extensive candidate review designed to gather detailed information on the leading candidates. The screening process has 3 key steps: 1) Application Review: Using the Position Profile as our guide, we will screen the candidates for qualifications based on the resumes, applications, and supplemental question responses (to determine a candidate’s writing skills, analytical abilities, and communication style). After the initial screening, we take the yes’s and maybe's and complete a second screening where we take a much deeper look into the training, work history and qualifications of each candidate. 2) Internet Publication Background Search: We conduct an internet publication search on all semifinalist candidates prior to their interviews. If we find anything out of the ordinary, we discuss this during the initial interview and bring this information to you. 3) Personal Interviews: We will conduct in-depth videoconference or in-person interviews with the top 6 to 10 candidates. During the interviews, we ask the technical questions to gauge their competency, and just as importantly, we design our interviews to measure the candidate's fit within your organization. Candidate Presentation (Choosing the Finalists) We will prepare and send to you candidate packets which include each candidate's application materials and the results of the personal interviews and publication search. We will meet via Zoom or travel to Kodiak and advise you of the candidates meeting the qualifications, our knowledge of them, and their strengths and weaknesses relative to fit within your organization. We will give you our recommendations and then work with you to identify the top 3 to 6 candidates to invite to the final interviews. We will discuss the planning and design of the final interview process during this meeting. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 164 of 264 7 4. Prepare Materials and Process for Final Interviews Final Interview Process (Selecting the Right Candidate) The design of the final interviews is an integral component towards making sure that all stakeholders have the opportunity to learn as much as possible about each candidate. ♦ Elements of the design process include: • Deciding on the Structure of the Interviews We will tailor the interview process to fit your needs. It may involve using various interview panels and an evening reception. • Deciding on Candidate Travel Expenses We will help you identify which expenses your organization wishes to cover. • Identifying Interview Panel Participants & Panel Facilitators We will work with you to identify the participants of different interview panels. ♦ Background Checks Background checks include the following: • References We conduct 6-8 reference checks on each candidate. We ask each candidate to provide names of their supervisors, subordinates, and peers for the last several years. • Education Verification, Criminal History, Driving Record and Sex Offender Check We contract with Sterling for all background checks. ♦ Candidate Travel Coordination After you have identified the travel expenses you wish to cover, we work with the candidates to organize the most cost-effective travel arrangements. ♦ Final Interview Packets The final interview packets include a schedule and suggested interview questions, as well as the candidates’ resumes and supplemental question responses. Each panel member will be provided a packet. ♦ Final Interviews with Candidates We will travel to Kodiak and facilitate the interviews. The interview process usually begins with a morning briefing where schedule and process will be discussed with all those involved in the interviews. Each candidate will then go through a series of one-hour interview sessions, with an hour break for lunch. ♦ Panelists & Decision Makers Debrief: After the interviews are complete, we will facilitate a debrief with all panel participants where the panel facilitators will report their panel's view of the strengths and weaknesses of each candidate interviewed. ♦ Candidate Evaluation Session: After the debrief, we will facilitate the evaluation process, help the decision makers come to consensus, discuss next steps, and organize any additional candidate referencing or research if needed. ♦ Facilitate Employment Agreement: Once the top candidate has been selected, we will offer any assistance needed in developing a letter of offer and negotiating terms of the employment agreement. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 165 of 264 8 FEE, EXPENSES & GUARANTEE Professional Fee The fee for conducting a Borough Manager recruitment with a one-year guarantee is $19,500. The professional fee covers all Prothman staff time required to conduct the recruitment. This includes all correspondence and all on-site meetings with the client, writing and placing the recruitment ads, development of the candidate profile, creating and processing invitation letters, reviewing resumes, coordinating and conducting semifinalist interviews, coordinating and attending finalist interviews, coordinating candidate travel, conducting background checks and professional references on the finalist candidates and all other search related tasks required to successfully complete the recruitment. Professional fees are billed in three equal installments throughout the recruitment, one at the beginning, at the halfway point, and upon completion. Expenses Expenses vary depending on the design and geographical scope of the recruitment. We do not mark up expenses and work diligently to keep expenses at a minimum and keep records of all expenditures. The Kodiak Island Borough will be responsible for reimbursing expenses Prothman incurs on your behalf. Expenses include: • Trade journal, LinkedIn, and associated website advertising (approx. $1,700 - 1,900) • Diversity Site Advertising, if requested (approx. $600 - $2,000) • Direct mail announcements ($1,800) • Printing of materials (approx. $100 - 400) • Consultant travel: airfare, rental car, lodging, travel time at $45 per hour (approx. $2,500 - 2,800 per trip) • Background checks performed by Sterling (approx. $180 per candidate) Expenses are billed monthly. Other Expenses Candidate travel: We cannot approximate candidate travel expenses because they vary depending on the number of candidates, how far the candidates travel, length of stay, if spouses are included, etc. If you wish, we will coordinate and forward to your organization the candidates’ travel receipts for direct reimbursement to the candidates. Warranty Repeat the Recruitment: If you follow the main phases of our process and a top candidate is not chosen, we will repeat the recruitment once with no additional professional fee, the only cost to you would be for the expenses. Guarantee If you follow the main phases of our process and the selected finalist is terminated for cause or resigns within one year from the employment date, we will conduct one replacement search with no additional professional fee, the only cost to you would be the expenses. Cancellation You have the right to cancel the search at any time. Your only obligation would be the fees and expenses incurred prior to cancellation. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 166 of 264 9 DIVERSITY INITIATIVE Equal Opportunity All qualified applicants are considered in accordance with applicable laws prohibiting discrimination on the basis of race, religion, color, gender, age, national origin, sexual orientation, physical or mental disability, marital status or veteran status or any other legally protected status. We will provide assistance in the recruitment, application and selection process to applicants with disabilities who request such assistance. Local government serves each and every community member regardless of ethnicity, gender, race, background, or economy and as we specialize in "public" organizations, we see firsthand how diversity in the workforce allows for government agencies to better understand, communicate with, and enlist cooperation from residents in multi-cultural communities. We can assure you that we recognize the importance and wisdom of a diversity rich candidate pool and for every recruitment we conduct, we have made it our mission to reach out to and attract the most qualified and diverse candidate pool as possible for our clients. If we are chosen to be your executive recruiting partner, we will do so with the common goal of finding the agency a diverse and qualified pool of candidates. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 167 of 264 EXAMPLE OF POSITION PROFILE AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 168 of 264 COUNTY ADMINISTRATOR $135,000 - $160,000 DOQ Plus Excellent Benefits Apply by February 27, 2022 (First Review, O pen U ntil F illed) AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 169 of 264 J E F F E R S O N C O U N T Y , W A S H I N G T O N ♦ C O U N T Y A D M I N I S T R A TOR 2 WHY APPLY? This is an excellent op- portunity for a senior level public sector pro- fessional to lead an out- standing management team at an exciting time for the County. If you are looking to apply your skills to make a differ- ence in the County and also in the community, Jef- ferson County is the place to be. Jefferson County is committed to diversity and equity and supporting equity and inclusion in the community and in our workplace. Jefferson County offers the right can- didate a chance to join and work with a cohesive and collaborative Board of Commissioners and dedicated staff committed to enhancing their community! Located on the Olympic Peninsula in Western Washington, Jefferson County offers an amazing quality of life. The region offers incredible outdoor recreational opportunities both on sea and in the mountains, stunningly beautiful landscapes, and a uniquely vibrant cultural scene. Accessible by ferry or car from Seattle on the east side of Puget Sound, Jefferson County has maintained a historic character while embracing a progressive and crea- tive way of life. THE COMMUNITY With a population of over 32,000 residents, Jeffer- son County offers everything from a remarkable natural environment to the vibrant arts and cultural center of Port Townsend. The City of Port Town- send is a spectacular seaport designated as a Na- tional Historic Landmark and is famous for its Wooden Boat, Film, Steampunk and Rhododen- dron Festivals. The communities of Port Hadlock, Irondale, and Port Townsend are as varied as the geography that surrounds them. Historically, these communi- ties formed a major seaport in the 1800's, and most of that era’s unique architecture remains. Port Townsend is the only incorporated city in Jef- ferson County and is the county seat. Port Town- send is located just 41 miles northwest of Seattle. The city has a population of approximately 9,500, though the city's spectacular festivals, vibrant cul- tural scene, and other unique attractions bring over a million visitors each year. From hiking, camping, rafting, or biking in the Olympic Moun- tains, to drama at the downtown theatre in Port Townsend, life here is connected to both the land and to the people. Discovery Bay, the Strait of Juan de Fuca and Port Townsend Bay surround the Quimper Peninsula, and make the area a cen- ter for boating and sailing. Jefferson County is also home to the beautiful Olympic National Park, in- cluding the Pacific coastline, the Olympic Moun- tains, and a temperate rainforest. The region is home to a diverse community of farmers, artists, long-time residents, boat folks and those looking to live in an active community offer- ing a choice of urban and rural lifestyles. Many hidden gems in the area have generated a thriving writing, music, and theatre scene. The area hosts well over 50 major events each year, including the opening of the award-winning Farmers Market in April, the Rhododendron Festival in May that brings pet parades, bed races, a downtown carni- val, the "Rhody Run", and the Steampunk Festival in June. Centrum, located in Fort Worden State Park, hosts nationally renowned week-long work- shops and festivals throughout the summer, in- cluding Blues, Fiddle Tunes, Jazz, Voice, Cham- ber Music, Choro, Ukulele, Dance This, and Writ- ers’ Conference. Other events include the Wooden Boat Festival, Port Townsend Film Festival, the Jefferson County Fair, Concerts on the Dock, and many more. A thriving organic agriculture commu- nity exists in the County as well as several award- winning cideries. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 170 of 264 J E F F E R S O N C O U N T Y , W A S H I N G T O N ♦ C O U N T Y A D M I N I S T R A TOR 3 THE COUNTY Jefferson County covers 2,183 square miles, stretching from Puget Sound to the Pacific Coast, and is home to just over 32,000 residents. Elected to four-year terms by the Citizens of Jefferson County, the Board of County Commissioners is the legislative authority of Jefferson County, and is comprised of three Commissioners. In addition, Jefferson County citizens elect their Assessor, Auditor, Clerk, District Court Judge, Prosecuting Attorney, Sheriff, Superior Court Judge, and Treasurer to serve 4-year terms. The County’s General Fund budget for 2021 is $22 million and the total budget is $60.5 million. Jefferson County conducts planning under the Washington State’s Growth Management Act. The County has one incorporated urban growth area - the City of Port Townsend - an unincorporated urban growth area in Port Hadlock, the Master Planned Resorts in Port Ludlow and Brinnon, several limited areas of intense rural development, and designated re- source lands for agriculture, forestry and mining. Unincorporated, but well-established communities include Port Hadlock, Irondale, Chimacum, Quilcene, Brinnon, Cape George, and Gardiner. THE POSITION Under broad policy direction from the Board of County Commissioners, the County Administrator serves as the Chief Administrative Officer of the County, and coordinates departments reporting to the Board. This position facilitates administrative functions that cross departmental lines, assists the Board in developing policy, and oversees its im- plementation through the continuing delivery of services to the community. The County Adminis- trator carries overall responsibility and authority for the business and service delivery aspects of Jef- ferson County government. The Administrator helps maintain good working relationships be- tween the Board and other elected County officials and establishes team-based management pro- cesses to maximize collaboration in the County organization. The Human Resources, Finance and Risk Management functions for the County are supervised by the County Administrator but also report directly to the Board as needed. To view the full responsibilities of the position, please view the attachment found on www.prothman.com or by clicking here. OPPORTUNITIES & CHALLENGES 1. The new County Administrator will set the tone and exemplify the next evolution of Jefferson County’s workplace culture. Part of setting that tone is empowering employees to make appropri- ate decisions and knowing that some risk is an acceptable tradeoff for nimble, timely action. This will include acting with urgency that reflects and respects the value of public service and a diverse and equitable work force. Overseeing the work of county staff and directed by the priorities of the Board of County Commissioners, the County Ad- ministrator will shape the county’s team as an en- gaged, collaborative leader. 2. An opportunity with once in a generation timing is underway as the result of new leadership in four key local public sector agencies (Port and City of Port Townsend, Jefferson County PUD, and the County itself) that Jefferson County residents rely on. That opportunity includes the ability to estab- lish new relationships, open communications channels, share objectives and build efficiencies between these agencies. All four entities will have new Chief Administrative/Managers within 24 months of each other. This unique timing needs to be put to its best advantage by the County Admin- istrator. 3. Jefferson County government is perfectly posi- tioned to redesign its organization and workplace culture. There is “room to move” the organization forward in how employees engage with the public and interact with their work and wit h their super- visors. The three Jefferson County Board of Commissioners are open to recrafting the organi- zation to foster collaboration, seek efficiencies and act decisively so that Jefferson County resi- dents are even better served by their county gov- ernment. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 171 of 264 J E F F E R S O N C O U N T Y , W A S H I N G T O N ♦ C O U N T Y A D M I N I S T R A TOR 4 4. The challenge of work force housing may be seen across the Puget Sound area, though in Jef- ferson County it is particularly acute. Finding ap- proaches for working families and adults to live in Jefferson County has become harder and harder. Existing houses are purchased quickly as second homes or retirement housing and at values that exceed the ability of working people to match. As a result, Jefferson County is looking for ways to add housing supply, flatten development costs and other approaches to increasing housing for younger, working people. Housing is a priority of the Board of County Commissioners. 5. An outcome of the Jefferson County work force housing challenge, along with other factors, is that more County employees are leaving the county workforce to take employment elsewhere than was experienced previously. The economics of the ar- ea have made it more difficult to retain career em- ployees for the county. This “churn” of new people coming into the County’s workforce has reduced productivity and shifted resources into hiring and training, away from direct service delivery. Re- gardless of department, the county is seeing its role shift from being an “employer of choice” to a “trainer” for the next employer. The new County Administrator should be prepared to examine the details and craft strategies the Board of Commis- sioners can select from, to stem the tide of exiting employees. IDEAL CANDIDATE PROFILE Education & Experience: A master’s degree in public administration or in a related field with 5 years of experience in manage- rial and executive level positions, or a bachelor's degree with 10 years of managerial and executive level experience is required. Any equivalent com- bination of education and experience that demon- strates the knowledge, skills, and abilities to per- form the essential functions of the job will be con- sidered. The selected candidate must have a valid Washington State Driver's License by time of hire. Necessary Knowledge, Skills & Abilities: ➢ Substantial emphasis in public management is required, specifically executive level local govern- ment positions, such as city or county manager, demonstrating a collaborative and effective lead- ership style. ➢ Substantial expertise in budget, financial man- agement, human resources, technology and capi- tal facilities management. ➢ Demonstrated success in collaborative man- agement processes/projects involving complex local and regional issues. ➢ Demonstrated success in public involvement and citizen participation processes. The new Ad- ministrator needs to be willing to be visible and engaged with the local community. ➢ Demonstrated successful experiences in critical urban and rural service processes including infra- structure, transportation development, criminal justice and law enforcement, land use planning and natural resource management. The selected candidate must have an understanding of rural issues. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 172 of 264 J E F F E R S O N C O U N T Y , W A S H I N G T O N ♦ C O U N T Y A D M I N I S T R A TOR 5 © 2022 Prothman. All Rights Reserved. ➢ The ability to develop effective and accountable leadership for advancing equity, diversity and in- clusion in the community and the workplace. ➢ Knowledge of labor relations and collective bargaining agreements. ➢ Must have strong communication skills, both written and verbal, be an attentive listener, and display strong interpersonal skills. ➢ The new Administrator will have a collaborative approach, be a diplomat, and be balanced with staff by setting clear expectations, knowing when to be more engaged versus when to delegate in a concise manner, and by trusting staff to get their work done with appropriate follow-up. ➢ The next Administrator will be approachable by all citizens, staff, and the Board, and will display honesty, transparency, and kindness. The select- ed candidate is expected to build lasting relation- ships with staff and the Board, empower and moti- vate team members, and engage the Commission. ➢ The ability to be forward-thinking and open to new ideas and processes is critical to success in this position. The selected candidate is expected to identify and act, and know-how and when to make tough decisions. COMPENSATION & BENEFITS ➢ $135,000 - $160,000 DOQ ➢ Full Medical, Dental, Vision, Prescriptions ➢ 11 Paid Holidays ➢ Up to 3 Floating Holidays according to tenure ➢ 32 Days of Personal Time Off (PTO) in place of vacation and sick leave ➢ Washington State PERS retirement ➢ Deferred Compensation Match up to 5% ➢ Optional Flexible Spending Account ➢ Employee Assistance Program For more information on the County and region, please visit www.co.jefferson.wa.us Jefferson County is an Equal Opportunity Employer. All qualified candidates are strongly encouraged to apply by February 27, 2022 (first review, open until filled). Applications, supplemental questions, resumes and cover letters will only be accepted electronically. To apply online, go to www.prothman.com and click on "Open Recruitments", select “Jefferson County, WA – County Administrator”, and click “Apply Online”, or click here. Resumes, cover letters and supplemental questions can be uploaded once you have logged in. www.prothman.com 371 NE Gilman Blvd., Ste 310 Issaquah, WA 98027 206.368.0050 AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 173 of 264 EXAMPLE OF INVITE LETTER AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 174 of 264 Dear Colleague, Prothman is currently recruiting for the County Administrator position for Lincoln County, Oregon. We invite you to review the position details on the back page, and if you find that this position is not right for you, we kindly ask that you please pass this on to other public sec- tor management professionals who may be ready for this next step in their career. Thank you for your consideration and help! COUNTY ADMINISTRATOR $120,000 - $160,000 DOQ Apply by: September 19, 2021 (Open Until Filled) Apply at www.prothman.com AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 175 of 264 L I N C O L N C O U N T Y , O R E G O N ♦ C O U N T Y A D M I N I S T R A T O R © 2021 Prothman. All Rights Reserved. LINCOLN COUNTY, OREGON Located in the heart of the beautiful central Oregon Coast, Lincoln County is home to spectacular natu-ral beauty, a thriving arts community, and a growing ocean-based economy. The County has a population of 48,820 people which can blossom to over 100,000 at the height of the tourist season. The County covers roughly 992 square miles with approximately 54 miles of ocean beaches. There are seven incorporated cities within the county borders, including Lincoln City, Depoe Bay, Siletz, Toledo, Newport, Waldport and Yachats, each with its own distinct personality. The cities give the County a small-town feel, yet the urban centers of Portland, Eugene and Corvallis are not far away. Newport is the County seat and the location of Yaquina Bay where the ocean industry is centered. The bay and surrounding areas are home to the large commercial and recreational fishing fleet, the Coast Guard, NOAA, OSU Hatfield Marine Science Center, Newport Aquarium, Oregon Department of Fish and Wildlife, and the new OMSI Day Camp. Oregon Coast Community College is also located here with branches in Waldport and Lincoln City. Many festivals take place in Lincoln County throughout the year including the Wine and Seafood Festival, Celtic Festival, Yachats Mushroom Festival, Toledo Summer Festival, Siletz Pow Wow, Lincoln City Kite Festival, Depoe Bay Salmon Bake, the Lincoln County Fair and more. All these elements, along with an extensive health care system, a diverse and supportive school district, and excellent emergency preparedness services, make Lincoln County a wonderful and unique place to live. THE CITY & POSITION Lincoln County is governed by a three-member, nonpartisan Board of County Commissioners serv- ing four-year staggered terms. The County em- ploys 465 FTEs and has a 2020-2021 adopted budget of 110 million, including a general fund of 47 million. County departments include: County Administrator, Legal Counsel, Emergency Man- agement, Fairgrounds, Finance & Accounting, Health & Human Services, Juvenile, Parks, Parole & Probation, Personnel, Planning & Development, Public Works, Surveyor's Office, Transit, and Vet- eran Services. Elected County positions include the Assessor, District Attorney, County Clerk, Sheriff, and Treasurer. The County’s current County Counsel has as- sumed general administrative duties over the course of his 35-year tenure with the County. This is a unique opportunity for a skilled public manag- er to play a key role in shaping new processes, programs and organizational structure as the County transitions to a full time County Administra- tor. Serving at the pleasure of the Board of Com- missioners, the County Administrator is responsi- ble for implementing BOC policy, and for planning, organizing, directing and controlling the activities and operations of Lincoln County government. This position develops policy recommendations for BOC action and provides highly responsible ad complex administrative support to the BOC, leads the organizations strategic planning and strategic thinking efforts, coordinates the work of the vari- ous department directors and elected officials, and maintains a collegial and team-oriented workplace. Please visit www.prothman.com to view the full position profile & compensation package. Also visit the Prothman Job Board at prothman- jobboard.com for this and other great opportunities! AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 176 of 264 Recruitment Proposal PeopleAK.com Submitted By Stephanie Haydn Director of Business Development, PeopleAK Stephanie@PeopleAK.com | 907-276-5707 04/13/2022 AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 177 of 264 2 PeopleAK.com Introduction Meagan Christiansen Dear Ms. Christiansen, People AK, (Home of Alaska Executive Search, Inc.) is well suited to address your executive recruitment efforts for a Borough Manager for the Kodiak Island Borough . PeopleAK is located in Anchorage, Alaska. We are owned and operated by Paula Bradison, a fourth-generation Alaskan. Established in 1977, our firm is proud to serve as Alaska’s longest-standing employment solutions provider. PeopleAK has 4+ decades of experience working across multiple industries in both the public and private sectors. Our firm has placed executives and board members for corporate entities, non-profit organizations, and institutions successfully in Alaska. We collaborate with directors to establish trust, understanding, and to align our search to your mission, vision, and values. Following a 20-year career as a medical CEO, Paula decided to use her experiences and business acumen to support organizations across all industries. The combined mission of PeopleAK is to “Honor individual strengths to inspire business and community growth.” With that, our team at People AK, aligns our processes with your mission to partner in finding talent, developing talent, and in growing loyal authentic teams. In Gratitude, Stephanie Haydn Director, Business Development PeopleAK 907-276-5707 | Stephanie@PeopleAK.com Understanding AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 178 of 264 3 PeopleAK.com PeopleAK has provided professional-level recruitment support for the last 40+ years. Established in 1977, PeopleAK has continued to evolve and provide full-service employment support by supplying clients with a variety of solutions. Within each industry, we provide temporary contract employees, temp-to-hire employment relief, as well as direct hire placements. Our average direct hire placements range from 45 - 70 job orders at any given time. Our candidate bank consists of 40,000 applicant names and contacts of people we have worked with throughout the last decade. Each member of your team is assigned a territory and is expected to maintain strong networks within their assignments and beyond. We are well positioned to identify talented executives that will assimilate in a way that compliments the Kodiak Island Borough culture while understanding the value of fostering creative abrasion. Our Work Plan Planning & Sourcing We offer full-service employment support by supplying clients with a variety of employment solutions. To meet the appropriate expectations, we start with strategic onboarding. Each executive placement is treated as a project and assigned a project manager. The assigned team meets with key decision makers and develops a specific timeline, project map and reporting expectations. Working previously with both public and private sector institutions, we understand the urgency as well as the due diligence necessary to not only find a qualified candidate, but also one who will support the vision of your organization and be a leading force of sustainability and growth. Following initial planning meetings, PeopleAK will begin the search and screening processes to fill the available position. We have immediate access to the names and contact information for vetted candidates, related to this proposal, our database currently lists over 70 uniquely qualified executives. When we initiate an executive search, our team comes together “war-room” style to brainstorm and source the ideal candidate. PeopleAK consultants are motivated by each other’s strengths and committed to the success of our team and clients. Advertising With a team of American Staffing Association certified staffing professionals, we have access to the latest research on recruitment practices and advertising trends. PeopleAK will utilize the correct avenues for postings and recruitment efforts to ensure that the individuals seeking the position understand the qualifications and critical competencies necessary to succeed. Screening Process Once resumes are submitted, they will be reviewed, and a phone screen will be scheduled. If the candidates screened provide preliminary competence and integrity, they will be scheduled for a face-to- face interview with the assigned consultant. If suitable, our consultants will complete an Executive Summary for submission including competencies, and an assessment of the alignment to the position’s desired characteristics. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 179 of 264 4 PeopleAK.com Once the candidates have been initially scrubbed, PeopleAK will perform reference checks. We can verify past employment, complete criminal and financial (including credit) checks as well as a civil background check as requested. On-boarding Support Utilizing the available research and trends in on-boarding, PeopleAK intends to provide support with the on-boarding and orientation stages of placements. We understand that the ability to on-board and orient an executive placement effectively will substantially influence the overall performance and retention. To that end, we will utilize a behavioral profiling tool (Gallup Strengths Finder) and the current operational structure of the organization to ensure the new placement begins on a solid foundation of trust and mutual respect. As an added value, once hired, we negotiate and extend a guarantee period to ensure the placement will result in a sustainable representation of the organization and its vision. Methodology 1. Team onboarding a. PeopleAK Team and Decision Makers b. Customized to the company needs 2. Sourcing Materials 3. Marketing and Communication Campaign a. Targeted to goals and defined ideal candidate b. Increased Reach and Scope 4. Interview and screening a. Prescreen b. Technical c. Behavioral d. Spark – Video Screening Tools 5. Onboarding Support 6. Gallup AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 180 of 264 5 PeopleAK.com Task Detail Team onboarding • PeopleAK Team and the Kodiak Island Borough Hiring Committee Sourcing Material Development • Employee referral programs, social media networking/searching and advertising to source candidates. Marketing and Communication Campaign • Targeted to goals and a defined ideal candidate • Increased reach and scope • Convey why employees want to work for the organization Prescreen • Prescreening efforts Interview • Spark Video Interview • Technical Interview • Behavioral Interview Onboarding Support • Gallup Strengths Based Coaching • Team training facilitation Schedule Week One Onboarding with key stakeholders • Determine critical needs • Define Qualifications • Review Technical Competencies • Finalize Job Description Week Two Sourcing Materials • Develop Position Announcement • Design collateral materials • Create job postings • Create organizational profile Week Two Marketing and Communication Campaign • Develop a campaign utilizing the approved sourcing materials • Develop a strategy for a target rich audience in Alaska and out of state • Define internal and external audiences Week Two to Five (or until filled) Interviewing and Screening • Prescreen • Technical Interview • Behavioral Interview AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 181 of 264 6 PeopleAK.com • Interview Facilitation with the hiring committee and/or BOD • Selection Support and Negotiations Upon Candidate Selection Executive Onboarding Support • Gallup Strengths Assessment • Executive Coaching Management & Key Personnel Paula Bradison Title: CEO & President Deliverable: Executive Purview / Candidate Negotiation Prior to starting People AK, Paula worked 22 years in healthcare managing at the senior level to lead clinical process integration and practice management implementation across multiple sites. During the past 10 years, as President of Bradison Management Group, now PeopleAK, Paula has received several endorsements from clients she has supported in Lean Management consulting, process integration, workflow analysis, sustainable staffing, practice management implementation and change support that resulted in concise workflows, well-adopted implementation processes, training, and facilitation. Paula has been recognized for her efforts building processes and developing talent. She is a recipient of the Psychologically Healthy Workplace Award, presented by the American Psychological Association. Education/Certification • University of Alaska Anchorage, Small Business Management • Certified Strengths Coaching (2019) • Over 200 hours of continuing education credits Applicable Projects As the CEO of PeopleAK Paula has successfully delivered employee recommendations, process improvement, communication strategy, training, and facilitation for these projects: Beans Café • Organizational Assessment & Technical Assistance • Collaborated with Executive Director to provide the leadership team with organizational assessment and employee coaching • Recommended staffing reorganization and supported the hiring of several key positions. These roles included a CFO, COO and HR Director Cornerstone General Contractors • Employee Development and Organizational Development Support • Leadership Assessment and Individual Strengths-Based Management AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 182 of 264 7 PeopleAK.com • Co-Facilitator for Cornerstone to identify needs of the organization’s leadership, conducting strengths-based interviews and coaching to each individual in the leadership team as well project managers and superintendents • Strategic Workshop with comprehensive business planning and organizational structure assessment Mat-Su Health Services, Inc. • Evaluated and validated findings of an internal salary review of MHS employee base • Submitted findings, provided recommendations, and created new guidelines and documentation • Facilitated the change management to introduce and ensure adoption of new processes for existing and future hires Mat-Su Health Foundation • Provided a thorough review of the executive team’s comparable positions across relevant industries in both private and public sectors to deliver appropriate data for Board consideration to determine appropriate compensation for the Executive Director • Anchorage Women’s Clinic • Conducted comprehensive workflow review prior to electronic medical record adoption. • Modified workflows for increased efficiency. • Reviewed job descriptions to provide comparative analysis to job duties. • Right-sized staff to ensure adherence to scope of duties Stephanie Haydn Title: Senior Consultant, Business Development Director Deliverable: Recruitment Management and Planning Military veteran with 20+ years of experience in communications and development strategies. Stephanie is poised to deliver on recruitment plans that reach a broad audience and are viewed by organizations that reach maritime professionals. With a background in project delivery, she is well suited to ensure that the recruitment efforts are methodical resulting in qualified applicants for our clients. Strong leadership skills to manage a team while successfully building and maintaining productive rela-tionships with internal and external clients. Solid orga-nizational and planning skills, combined with the ability to coordinate the efforts of many to meet goals. Works to promote the organization in a positive manner within the community and can deal with various complaints and issues of conflict in a responsible and professional man-ner. Education/Certification • Journalism and Public Affairs, US Army Ft. Mead Maryland • Business Management, Alaska Pacific University AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 183 of 264 8 PeopleAK.com PeopleAK: • Executive recruitment and rural Alaska recruiting expertise that resulted in successful placements of CEOs, CFOs, COOs, and administrative staff for private, public, and tribal organizations. • Direct-Hire placements at all organizational levels • Successfully placed pivotal leadership roles for major infrastructure • Interviewed candidates, met with clients, maintained account information, nurtured existing relationships, quickly and properly addressed issues and concerns, and continually sought out new opportunities to bring in new candidates and clients • Delegate and monitor pre-screening work of Associate Recruiters Applicable Projects • Natives of Kodiak – CEO (Current search) • Alaska Permanent Fund Corporation – CEO (Current search) • Bristol Bay Native Association - CEO • Kuukpik - CFO • Catholic Social Services – CEO • City of Unalaska - Finance Director • Alaska Mental Health Trust Authority – CEO • Alaska Commercial Company – filled three senior management roles – May 2021 Jacqueline Frajer Title: Recruitment Coordinator Deliverable: Recruitment screening and pre-employment assessment Since 2014, Jacqueline has developed experience with PeopleAK. Her initial role as Administrative Assistant helped her to understand the operations of the recruitment industry. Upon her promotion to Associate Recruiter she quickly proved herself an asset supporting Senior Staffing Consultants with screening candidates. She identifies necessary skills and puts qualified applicants forward for consideration. Familiarity with the Alaskan job market has honed her skills writing laser-accurate Job Descriptions and well-targeted thorough pre-screening of candidates. Jacqueline has supported recruiters in placing several executives for nonprofits and both public and private sector roles. Education/Certification • Certification: Pre-Employment Interviewing Strategies • Certificate of Advertising – Copywriting People AK: Recruitment Coordinator • Participate in client onboarding • Source suitable candidates from internal database • Review and write job posts targeted to qualified applicants AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 184 of 264 9 PeopleAK.com • Deploy job posts to job boards and applicable social media • Review applicant resumes • Conduct initial pre-interview screening according to specific client requirements • Assess screening, prioritize interview with recruiter according to candidate suitability • Conducts focused in-depth reference and checks tailored to individual client requirements Meeting Qualifications & Experience As Alaska’s longest standing employment and recruitment resource provider, our experience working with and for Alaska Businesses, nonprofits, and government entities is 4 decades strong. PeopleAK offers organizations a variety of services, including strategic recruitment, overseeing the applicant hiring process, onboarding, and continuing employee engagement and development programs. Our dedicated team of consultants are focused on placing qualified executives. In summary, PeopleAK and our staff feel proud of what sets us apart: • 40+ years of successful staffing and recruiting experience • Degree holding consultants, each certified by the American Staffing Association • Exceeds industry standards for employee retention • Broad experience in recruiting for highly technical positions • National presence and experience in negotiations • Alaskan owned and operated, enhanced by recruiters who work in multiple time zones • Certified Women-Owned Small Business • Sophisticated electronic applications including a robust candidate applicant tracking system, remote time clock tracking, and document storage for human resources documents, licenses, and certifications • Workflows implemented to vet candidates including reference checks, background checks, and drug screening • Fully integrated Microsoft Office 365 Suite of applications for efficient communication People AK has placed candidates for The State of Alaska, Multiple Foundations, Tribal Organizations, Municipalities, Private Firms and Nonprofits. With each of these engagements we have successfully identified executives, c-suit officers, and administrative staff. We also facilitated a selection committee for the Alaska Power Association’s Railbelt Reliability Council. The staffing consultants managed the recruitment, prescreening, scoring and selections for the organization’s governance board. Our team was a vital part of maintaining transparency and fairness throughout the selection process. Recent Executive Placements: Prince William Sound Aquaculture Corporation, CEO Cordova, Alaska February 2018 Alaska Center for the Performing Arts, President Anchorage, Alaska September 2019 Eastern Aleutian Tribes, CEO Anchorage, Alaska February 2020 AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 185 of 264 10 PeopleAK.com Catholic Social Services, CEO Anchorage, Alaska January 2022 Bristol Bay Native Association, CEO Dillingham, Alaska June 2022 PeopleAK Fee Schedule and Payment Terms: Deliverable Commission / Rate Executive Purview & Candidate Negotiations $175 Per Hour Project Management & Onboarding Consultation $140 Per Hour Retainer (advertising, support) $5,000 Staffing Consultation & Recruitment 22% of Base Salary PeopleAK requests a retainer to allow our team to adequately advertise and post position descriptions in appropriate publications, on executive job boards, leverage social media experts and to develop collateral materials necessary for attracting the talent not only in Alaska, also across the US. Retainer due upon contract execution: $5,000 Terms of Payment: Client is invoiced at the time job offer is extended by client and candidate has accepted. PeopleAK (Alaska Executive Search) will accept payment through ACH, check, or credit card. Check shall be made to: Alaska Executive Search Attn: Accounting 821 N Street, Suite 201 Anchorage, Alaska 99501 Invoices are due net 10 days. Any invoice or scheduled payment over 45 days past due may be subject to an interest charge of 1.25% a month, or the maximum percentage allowed under applicable Alaska state law. Any fees left outstanding past 20 days from date of invoice will forgo the PeopleAK replacement guarantee. Client shall pay all costs of collection, including and without limitation, reasonable attorney fees. In addition to any other right or remedy provided by law. If client fails to pay for the Services when due, PeopleAK has the option to treat such failure to pay as a material breach of this Contract and may cancel this Contract and/or seek legal remedies. Note: Clients who pay invoices for direct hires within three (3) business days are eligible for a 3% discount. People AK (Alaska Executive Search) Guarantee: If the candidate’s employment is terminated due to skill, work habits, communication and/or inappropriate interpersonal skills within the first 90 days of employment (with the exceptions of AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 186 of 264 11 PeopleAK.com reorganization, elimination of position, takeover or material change in job responsibility) AES will recruit a suitable replacement candidate without any additional fees due. AES will replace the candidate one time at no additional charge. AES’ guarantee does not apply to corporate layoffs, reduction-in-force, elimination of position, or restructures. If we are unable to recruit an acceptable replacement candidate within 60 days, we will credit 50% of the service charge. AES reserves the right not to provide a replacement in cases where the original duties or position have changed and differ significantly from the time of the original acceptance of employment. Should the client decline such replacement, no refund will be issued. The AES’ guarantee does not apply to the replacement candidates. Guarantee is valid only if service charge is paid within 20 days of invoice date. AGENDA ITEM #2.d. Borough Manager Recruitment Update Page 187 of 264 KODIAK ISLAND BOROUGH STAFF REPORT JULY 14, 2022 ASSEMBLY WORK SESSION Kodiak Island Borough SUBJECT: Mental Health Center Facilities Status Discussion ORIGINATOR: Dave Conrad, Interim Borough Manager RECOMMENDATION: For discussion only. DISCUSSION: The Assembly has been provided an abbreviated portion of the recently received (June 17, 2022) Mental Health Facility Phase 1 ESA. Now that there has ben time for review and comments a discussion as to the path forward for these buildings is required. Previous discussion were directed to offering the facilities for potential triple net lease agreement. The Phase 1 ESA has provided extensive research for any perspective interested parties. The Phase 1 ESA can also be used to design or estimate the costs associated with the renovation or demolition costs associated with the three facilities. If a choice is not made within a reasonable timeframe a decision regarding maintaining heat and utilities and the associated maintenance costs will be required. Consideration regarding security and securing or policing the building will be an additional burden for staff. Garbage collection and grounds maintenance contracts were a Providence responsibility. The KIB staff has taken over lawn maintenance. ALTERNATIVES: Leave facility in place. FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 188 of 264 PHASE I ENVIRONMENTAL SITE ASSESSMENT Kodiak Island Borough Projects Office and Mental Health Complex 717 East Rezanof Drive Kodiak, AK 99615 Prepared for: KODIAK ISLAND BOROUGH ATTN: BOROUGH MANAGER 710 MILL BAY ROAD, ROOM 125 KODIAK, AK 99615 Prepared by: ENVIRONMENTAL MANAGEMENT INC. 206 EAST FIREWEED LANE, SUITE 201 ANCHORAGE, AK 99503 June 14, 2022 DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 189 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page i EMI Job #18267 TABLE OF CONTENTS 1.0 SUMMARY ..............................................................................................................................1 2.0 SITE DESCRIPTION ...................................................................................................................1 2.1 SITE LOCATION .................................................................................................................................. 1 2.2 SITE IMPROVEMENTS ......................................................................................................................... 2 2.3 SITE CURRENT USES ........................................................................................................................... 2 2.4 ADJOINING PROPERTY CURRENT USES .................................................................................................. 3 3.0 USER-PROVIDED INFORMATION ..............................................................................................3 4.0 HISTORICAL RECORDS REVIEW ................................................................................................3 4.1 HISTORICAL SITE USE SUMMARY .......................................................................................................... 4 4.2 HISTORICAL ADJOINING PROPERTY USE SUMMARY ................................................................................. 4 4.3 ENVIRONMENTAL REPORTS ................................................................................................................. 4 4.4 ENVIRONMENTAL LIENS ...................................................................................................................... 5 5.0 REGULATORY RECORDS REVIEW ..............................................................................................5 5.1 ON-SITE LISTINGS .............................................................................................................................. 6 5.2 OFF-SITE LISTINGS ............................................................................................................................. 6 5.3 PHYSICAL SETTING SOURCES ................................................................................................................ 8 5.3.1 Topography ........................................................................................................................... 8 5.3.2 Hydrology .............................................................................................................................. 8 5.3.3 Soils ....................................................................................................................................... 8 5.3.4 Wells ...................................................................................................................................... 9 6.0 INTERVIEWS ...........................................................................................................................9 6.1.1 Property User ........................................................................................................................ 9 6.1.2 Property Owner ..................................................................................................................... 9 6.1.3 ADEC Comment on Active Site ............................................................................................ 10 6.1.4 Utilities ................................................................................................................................ 10 7.0 SITE RECONNAISSANCE ......................................................................................................... 10 7.1 ACCESS RESTRICTIONS ...................................................................................................................... 11 7.2 SITE OBSERVATIONS ......................................................................................................................... 11 7.2.1 Site Walk ............................................................................................................................. 11 7.2.2 Investigation of Former UST ................................................................................................ 11 8.0 SCOPE AND LIMITATIONS ...................................................................................................... 13 8.1 PURPOSE ........................................................................................................................................ 13 8.2 SCOPE OF SERVICES .......................................................................................................................... 13 8.3 SIGNIFICANT ASSUMPTIONS, LIMITATIONS, AND EXCEPTIONS .................................................................. 13 8.4 LIMITING CONDITIONS AND METHODOLOGY ........................................................................................ 13 8.5 INVOLVED PARTIES ........................................................................................................................... 14 DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 190 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page ii EMI Job #18267 8.6 SPECIAL TERMS AND CONDITIONS ...................................................................................................... 14 8.7 USER RELIANCE ............................................................................................................................... 14 9.0 CONCLUSIONS ...................................................................................................................... 14 9.1 FINDINGS AND DISCUSSIONS .............................................................................................................. 14 9.2 DATA GAPS .................................................................................................................................... 15 9.3 OPINION AND CONCLUSIONS ............................................................................................................. 15 10.0 SIGNATURE OF ENVIRONMENTAL PROFESSIONAL .................................................................. 15 APPENDICES APPENDIX A: Location and Topographic Maps APPENDIX B: Reconnaissance Photo Log APPENDIX C: ERIS Database and Physical Setting Reports APPENDIX D: Aerial Photographs APPENDIX E: User, Owner, and Interview Questionnaires APPENDIX F: Environmental Professional Qualifications DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 191 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page iii EMI Job #18267 ACRONYMS AND ABBREVIATIONS ADEC / DEC Alaska Department of Environmental Conservation ADNR Alaska Department of Natural Resources AST Aboveground Storage Tank ASTM American Society for Testing and Materials BGS Below Ground Surface BTOC Below Top of Casing CORRACTS Corrective Action Report DRO Diesel Range Organics EMI Environmental Management, Incorporated EPA Environmental Protection Agency ERIS Environmental Risk Information Services ERNS Emergency Response Notification System ESA Environmental Site Assessment FUDS Formerly Used Defense Sites GW Groundwater IC / INST Institutional Control / Institutional Control Engineering Control KIB Kodiak Island Borough LF Landfill Facility LQG Large Quantity Generators LUST Leaking Underground Storage Tank NON GEN Non-Generators NPL National Priority List PACM Presumed Asbestos-Containing Material PPRP Prevention, Preparedness and Response Program RCRA Resource Conservation and Recovery Act REC Recognized Environmental Condition ROD Records of Decision SEMS Superfund Enterprise Management System SHWS State Hazardous Waste Sites SPAR Spill Prevention and Response SQG Small Quantity Generators SWF Solid Waste Facility USFWS United States Fish and Wildlife Service USGS United States Geological Survey UST Underground Storage Tank VSQG Very Small Quantity Generator DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 192 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 1 EMI Job #18267 PHASE I ENVIRONMENTAL SITE ASSESSMENT Kodiak Island Borough Projects Office and Mental Health Complex 717 East Rezanof Drive Kodiak, AK 99615 1.0 SUMMARY This report documents the results of a Phase I Environmental Site Assessment (ESA) that was performed on three buildings on Kodiak Island Borough’s Projects Office and Mental Health Complex site, located at 717 East Rezanof Drive in Kodiak, Alaska 99615, the Property. The scope of this assessment was based upon American Society for Testing and Materials (ASTM) Standard E-1527-21, which gives guidelines and requirements regarding the structure of a Phase I Site Assessment. Environmental Management Inc. (EMI) performed a Phase I ESA for the subject Property in conformance with the scope and limitations of ASTM E-1527-21. Any exceptions to or deletions from this practice are described in Sections 8.3 and 8.4 of this report. Erin Smith and Hannah Deeney under the direction of Shayla Marshall, an Environmental Professional, performed this Phase I ESA. Following these guidelines, EMI performed the appropriate record reviews, site reconnaissance, and interviews to identify any recognized environmental conditions. The term "recognized environmental condition" (REC) is defined by ASTM as "the presence or likely presence of any hazardous substances or petroleum products in, on, or at a property: (1) due to any release to the environment, (2) under conditions indicative of a release to the environment, or (3) under conditions that pose a material threat of future release to the environment.” This assessment has revealed no evidence of recognized environmental conditions in connection with the subject Property. 2.0 SITE DESCRIPTION The following sections describe the Property and its conditions at the time of this ESA. Site location and topographic maps are included in Appendix A. 2.1 SITE LOCATION The Property is located at Latitude 57.7920061 north and Longitude -152.39583709 west. According to the United States Geological Survey (USGS) Kodiak D-2 and D-2 SE Topographic Maps provided in Appendix A, the Property is primarily located in the center of Section 32, Township 27S, Range 19W, Seward Meridian, Alaska. According to the Environmental Risk Information Services (ERIS) report, the site is 151.99 feet above sea level (Appendix C). DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 193 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 2 EMI Job #18267 The following information was provided by Kodiak Island Borough (KIB): SITE LEGAL DETAILS DETAIL DESCRIPTION Legal Description Lot 5A, Block 1, KIB Projects Office/Mental Health Complex, USS 2538A Physical Address 717 East Rezanof Drive Plat Number NA Property ID Number 24318 Approximate Area 108,464.40 square feet Owner Kodiak Island Borough Structure 4 Zoning PL—Public Use Lands District 2.2 SITE IMPROVEMENTS An ERIS aerial photograph from 1951 shows the Property was vegetated and mostly undeveloped. KIB Property Details reports the three structures parallel to East Rezanof Drive were built in 1968—Building 101 to the west, the Mechanical Building in the middle, and Building 102 to the east (See Figure 3, 4, or 5). Building 101 and 102 are long rectangular structures, while the Mechanical Building is a small square structure. A map with date unknown (See Photo Log, Photo 1) provided by the client shows Buildings 101 and 102 as “Dorm Buildings” and the Mechanical Building labeled as “Laundry Building.” Originally there were also two additional small rectangular modular structures, the Projects Office, located on the north boundary of the Property along Egan Way. The map provided by the client labeled these as “Cottages.” However, KIB Property Details reports that they were approved to be connected into a single structure via a conference room addition between them on May 9, 2012. The utilities historical documentation is incomplete as a digital record only began within the last two decades. Before this time period, it is unknown but assumed that the utilities existed for the structures as there is no well on the Property. The City of Kodiak has a record of providing water and sewer starting in January 1, 2004. Kodiak Electric Association has a record of providing electricity starting in May 1999, when a new meter was installed. There has been an aboveground storage tank present for over ten years, as noted by veteran KIB employee, Dave Conrad. Additionally, North Pacific Fuel made their first delivery on February 10, 2015 using a new system which was updated in 2014—suggesting that the whole history might not be available. Further, there is a buried underground storage tank that has not been used for several years, again noted by veteran KIB employee, Dave Conrad. 2.3 SITE CURRENT USES The Property is developed and currently has four structures that function as the KIB Projects Office and Mental Health Complex. However, this Phase I ESA only concerns the three structures located on the southern portion of the Property, parallel to East Rezanof Drive—Building 101 to the west, the Mechanical Building in the middle, and Building 102 to the east. Building 101’s lower level is used as DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 194 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 3 EMI Job #18267 office space, while its upper level is apartments. Building 102’s lower and upper levels are both apartments, and the Mechanical Building functions as its name suggests. 2.4 ADJOINING PROPERTY CURRENT USES The Property is surrounded by adjoining parcels with the following current uses based on EMI’s site visit and aerial photographs (Appendix D): ADJOINING PROPERTY USES DIRECTION USE CONCERNS North Egan Way, Kodiak High School, KIB School District, KIB Office None West Kodiak Public Library, Kodiak KMXT Public Broadcasting Radio Station None South East Rezanof Drive, Residential, An Island Suite Bed & Breakfast None East Egan Way, East Rezanof Drive, Residential, Kodiak High School None 3.0 USER-PROVIDED INFORMATION The User completed the User Questionnaire. It is provided in Appendix E and summarized in Section 6.0. The User provided EMI the May 27, 2020 Phase I ESA prepared by Stantec and prepared for KIB Community Development Department. Their report encompassed the whole Property, including the Projects Office and the second AST, whereas this current Phase I ESA does not. They concluded with two evidences of RECs in connection with the Property and two findings not representing RECs but that that may still require evaluation. The two RECs evidences were 1) the abandoned UST likely present on the Property on the south side of the Mechanical Building and the possibility of possible leakage from the UST and 2) several active and closed cleanup complete contaminated sites involving USTs and ASTs on adjacent and/or upgradient sites, with shallow groundwater depth. The two findings not representing RECs were 1) the possible presence of ACM or other hazardous building materials in the existing Property buildings and 2) the existence of two heating oil ASTs and two boilers, with no staining or visible evidence of leakage. 4.0 HISTORICAL RECORDS REVIEW The following information was used to develop an overview of the history of the Property and the surrounding area to identify past uses which may be related to recognized environmental conditions that are associated with the Property. The following sources were used: • Aerial Photography provided by ERIS • Aerial Photography provided by Google Earth Pro • USGS Topographic Maps Kodiak D-2 and D-2 SE Quadrangles. A summary of the land use changes in the area noted in historical photographs are included below. ERIS aerial photographs from 1951, 1964, 1973, 1978, and 2005 were reviewed; however, the 1973 and 1978 DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 195 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 4 EMI Job #18267 images are blurry, making details difficult to discern. Additionally, Google Earth aerial photographs from 2010, 2015, and 2021 were also reviewed. The aerial photographs are included in Appendix D. 4.1 HISTORICAL SITE USE SUMMARY A 1951 image shows the Property was vegetated and mostly undeveloped, with the exception of what appears to be a structure in the north portion and a possible path or stream running southwest- northeast in the lower portion. A 1964 image shows widespread clearing throughout the Property, leaving it unvegetated but without structures. The 1973 and 1978 images show two long rectangular structures parallel to East Rezanof Drive, with one small square structure between them. Their orientation is roughly northeast-southwest. There is also a parking lot and accessway leading out to Egan Way, which is north of the Property. The 2010, 2015, and 2021 images show the addition of two small rectangular structures on the north boundary of the Property and an additional parking lot and accessway leading to Egan Way on the east end of the Property. 4.2 HISTORICAL ADJOINING PROPERTY USE SUMMARY North: A 1951 image shows the area to the north of the Property was vegetated and undeveloped, with the exception of two small structures to the northeast of the Property. A 1964 image shows clearing in the north and northeast, plus the addition of a large structure in the far northeast. The 1973, 1978, and 2005 images show new structures in the direct north and residential growth. West: A 1951 image shows the area to the west of the Property was vegetated and undeveloped. The 1964, 1973, and 1978 images show several new structures and then the 2005 image shows a residential growth. South: A 1951 image shows the area to the south of the Property was vegetated and beginning development of small residential-looking structures, plus the establishment of East Rezanof Drive. The 1964, 1973, and 1978 images show more new structures, plus Mission Road, running roughly parallel to East Rezanof Drive, and East Marine Way, running the perimeter of the coastline. The 2005 image shows a slight residential growth. East: A 1951 image shows the area to the east of the Property was vegetated and undeveloped. A 1964 image shows the large structure in the far northeast. The 1973, 1978, and 2005 images show new structures between the Property and the large structure in the far northeast that gradually merge and become adjacent to the far northeast structure. 4.3 ENVIRONMENTAL REPORTS EMI was provided the May 27, 2020 Phase I ESA prepared by Stantec and prepared for KIB Community Development Department. DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 196 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 5 EMI Job #18267 4.4 ENVIRONMENTAL LIENS EMI reviewed the Alaska Department of Natural Resources (ADNR) Recorders Office database on June 6, 2022, to determine if there are any environmental liens or environmental land use restrictions on the Property. No environmental liens were found. 5.0 REGULATORY RECORDS REVIEW EMI conducted a review of databases and files from federal, state, and local environmental regulatory agencies to identify sources or incidents to assess the potential for impacts from the Property or surrounding facilities. The review took into account factors such as groundwater depth and flow direction, regulatory status, distance from the site, and other information provided by the database. EMI’s opinion on the potential impacts to the Property is summarized below. The search methodology meets the specific requirements of the ASTM Standard Practice for Environmental Site Assessments, E- 1527-21. A summary of the database information is provided in the following table: REGULATORY DATABASE SUMMARY DATABASE ASTM RADIUS TARGET PROPERTY SURROUNDING PROPERTIES Brownfields ½-mile 1 1 ERNS – Emergency Response Notification Systems ⅛-mile 0 0 FUDS – Formerly Used Defense Sites 1-mile 0 2 INST – State and Tribal Institutional Controls/ Engineering Controls ½-mile 0 9 LUST – Leaking Underground Storage Tanks ½-mile 0 26 NPL – National Priority Lists or Superfunds 1-mile 0 0 RCRA CORRACTS – Resource Conservation and Recovery Act Corrective Action Activities 1-mile 0 0 RCRA LQG – Large Quantity Generators ¼-mile 0 0 RCRA NON GEN – Non Generators ¼-mile 0 0 RCRA SQG – Small Quantity Generators ¼-mile 0 1 RCRA VSQG – Very Small Quantity Generators ¼-mile 0 1 ROD – Records of Decision 1-mile 0 0 SEMS – Superfund Enterprise Management Systems ½-mile 0 0 SHWS – State Hazardous Waste Sites 1-mile 0 92 SPILLS ⅛-mile 0 8 SWF/LF – Solid Waste Facilities/Landfills ½-mile 0 0 UST – Underground Storage Tanks ¼-mile 0 7 DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 197 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 6 EMI Job #18267 5.1 ON-SITE LISTINGS The Property was found in the databases searched by the ERIS report. It is listed as a Federal Brownfield and references the May 27, 2020 Phase I ESA prepared by Stantec and prepared for KIB Community Development Department. The funding type is hazardous and petroleum and the grant type is assessment. Further, the ERIS report notes the media affected is groundwater and building material but that institutional controls are not required. 5.2 OFF-SITE LISTINGS A review of state and federal regulatory records revealed several properties within ASTM-specified search radii of the site. Of these, one site was just under 300 feet, one was about 375 feet, four were about 450 feet, and five were about 452 feet of the Property. None of these were active. Information about a site about 570 feet of the Property was included as it had valuable soil and groundwater data. Additionally, the nearest active site, about 600 feet of the Property, was also included. All these sites are discussed in the table below. The remaining database listings are not considered an environmental concern to the site based on distance, regulatory status, and/or apparent groundwater gradient and are not further discussed. OFF-SITE STATE AND FEDERAL LISTINGS PROPERTY / ADDRESS REGULATORY STATUS DISTANCE / DIRECTION REC Kodiak Armory / Powell Avenue SHWS: Cleanup Complete. 286.07 ft / E No Visual/olfactory evidence of the presence of significant amounts of contaminated soil from an apparent petroleum/hazardous substance spill. Initiated January 17, 1991. Closed August 5, 1991. Kodiak East Elementary School / 710 Mill Bay Road SPILLS: Closed. 379.15 ft / NE No A leak released 50 gallons of heating oil from an underground storage tank (UST). Spilled July 27, 2011. Closed September 13, 2012. Kodiak High School Heating Oil Tank / 722 Mill Bay Road SHWS/SPILLS: Cleanup Complete. 450.49 ft / WNW No During the removal of two 5,000-gallon heating oil USTs, encountered diesel soil contamination. The cause of release appears to be external corrosion. Possible 500-gallon spill. Spill date August 17, 2007. Closed March 8, 2013. Kodiak High School Learning Center Building / 722 Mill Bay Road SPILLS: Closed. 450.49 ft / WNW No Corrosion released 200 gallons of diesel from an UST. Spilled July 7, 2015. Closed December 24, 2015. Kodiak Island Borough School District / 722 Mill Bay Road RCRA SQG: In Compliance. 450.49 ft / WNW No As of January 2022, there are no Compliance Monitoring and Enforcement (violation) records associated with this facility. DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 198 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 7 EMI Job #18267 OFF-SITE STATE AND FEDERAL LISTINGS continued… PROPERTY / ADDRESS REGULATORY STATUS DISTANCE / DIRECTION REC Kodiak Middle School / 722 Mill Bay Road SPILLS: Closed. 450.49 ft / WNW No A release allowed 50 gallons of diesel. Spilled April 15, 2018. Closed August 9, 2019. City of Kodiak, Lift Station #1 / 710 Mill Bay Road SHWS/LUST/UST: Cleanup Complete. 452.77 ft / WNW No UST tank release confirmed. Initiated February 7, 1994. Closed August 19, 1999. Kodiak Island Borough Building / 710 Mill Bay Road INST/SHWS/LUST/UST: Cleanup Complete. 452.77 ft / WNW No Diesel fuel was released from a 5,000-gallon UST that was in use as a heating oil/emergency generator fuel tank from 1968 until the time of removal in 1993. Initiated October 11, 1993. Closed April 28, 2011, with ICs established. City of Kodiak, Kodiak Spruce Cape / 710 Mill Bay Road SHWS/LUST/UST: Cleanup Complete. 452.77 ft / WNW No Potentially contaminated soil was excavated during an UST system closure. Initiated October 27, 1998. Closed March 21, 2005. Kodiak Island Borough Offices / 710 Mill Bay Road UST: Closed. 452.77 ft / WNW No One 5000-gallon diesel tank. Installed January 1, 1968. Closed November 8, 1993. KMXT Public Radio / 710 Mill Bay Road UST: Closed. 452.77 ft / WNW No One 300-gallon diesel tank. Installed January 1, 1985. Closed December 10, 1995. AT&T Alascom Kodiak Earth Station 1 / 510 Mill Bay Road SHWS/UST: Cleanup Complete. 567.02 ft / W No Former aboveground storage tank (AST), 10-meter antenna #1, and transformer pad site. AST area soil samples and one groundwater (GW) sample indicated impacts by diesel range organics (DRO). Initiated January 3, 2005. Closed April 10, 2013. USFWS Kodiak NWR Triplex / 512 Mill Bay Road SHWS/SPILLS: Active. 600.85 ft / W No Two abandoned heating oil USTs and associated petroleum-contaminated soil were discovered north of the USFWS Kodiak triplex housing complex in 2006. Initial site work was conducted, and approximately 140 cubic yards of soil were excavated and stockpiled offsite and eventually disposed out of state. The spill was closed by Alaska Department of Environmental Conservation’s (ADEC's) Prevention, Preparedness and Response Program (PPRP) after the initial excavation and sampling effort. Additional contamination was discovered in 2016 after removal of the building foundation. The case was reopened by PPRP. Further site investigation was performed, and free product was observed in one of the three GW monitoring wells and at least 4 of the 22 soil borings contained DRO above DEC cleanup levels. Additional site characterization is needed, in part, to determine if contamination has migrated offsite. Spill initiation August 9, 2006. Transferred to SHWS March 5, 2020. DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 199 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 8 EMI Job #18267 5.3 PHYSICAL SETTING SOURCES All details below came from the ERIS report, EMI’s site visit, and information from neighboring sites: 5.3.1 Topography The topography of the Property varies. The northern boundary of the site along Egan Way is at the highest elevation—it is flat where the Projects Office is located. The site then slopes gently downward, including the accessway and parking lot, until it flattens out where Building 101 to the west, the Mechanical Building in the middle, and Building 102 to the east are parallel to East Rezanof Drive. South of these three buildings, the site further slopes downward to a ditch parallel to East Rezanof Drive. The elevation of the site is approximately 152 feet according to the ERIS report. 5.3.2 Hydrology Wetlands are not present onsite according to the ERIS report, which shows a rough ½-mile search radius surrounding the Property. There is a small freshwater forested/shrub wetland both in the northwest and the northeast. There is also a lake in the northeast. In the south, there is the Estuarine and Marine Deepwater of the bay, as the Property is located near the coastline. Flood zones were not identified by the ERIS report. Groundwater was encountered at depths ranging from 6 inches to 3 feet below ground surface at a nearby SHWS site (Cleanup Complete), AT&T Alascom Kodiak Earth Station 1, 510 Mill Bay Road, 567.02 feet west of the Property. However, none of the nearby contaminated sites note the direction of the groundwater flow. The May 27, 2020 Phase I ESA prepared by Stantec does address the groundwater depth and flow under their 4.1 Physical Setting section. They state: “Based on the local surface topography, local shallow groundwater is expected to flow generally toward the south-southeast, toward Chiniak Bay-Near Island Channel. Several USGS monitoring wells were identified in the vicinity of the Property, however, information regarding depth to groundwater, and groundwater flow direction was not identified for these wells. According to site summary information for the western-adjacent property (available on the Alaska Department of Environmental Conservation [ADEC] Spill Prevention and Response [SPAR] website), depths to groundwater have ranged from six inches below ground surface (bgs) to three feet bgs. Water well information included in the ERIS physical setting report identified a domestic water well located north of the Property (across Egan Way, approximately 150 ft. north of the Property) and listed static water level at 14 ft. below top of casing (btoc), and 15 ft. depth to bedrock in 2016.” 5.3.3 Soils The soil at the Property was not identified by the ERIS report. However, in the ADEC Decision Document of a nearby SHWS site (Cleanup Complete), AT&T Alascom Kodiak Earth Station 1, 510 Mill Bay Road, 567.02 feet west of the Property, a DEC Engineer noted “groundwater overlying shallow bedrock” and “the presence of shallow bedrock.” DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 200 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 9 EMI Job #18267 5.3.4 Wells There are no wells on the Property according to both the ERIS report and the site observation. The nearest well is at a distance of 192.35 feet north of the Property, according to the ERIS report. It is a domestic well, with a static water level of 14 feet btoc and a bedrock depth of 15 feet. The second closest well is at a distance of 3,111.27 feet north of the Property. 6.0 INTERVIEWS Between May 25, 2022 and June 9, 2022, interviews were conducted with personnel familiar with current and past uses of the Property. Interviewees included the following people: 6.1.1 Property User Dave Conrad, KIB Projects Office and Mental Health Complex Representative. Mr. Conrad responded via the Phase I ESA: User Questionnaire, as required by ASTM Standard E ASTM E1527-21. All answers were “no” to knowledge of possible contamination or contamination sources, with the exception of the below input. A copy of the completed questionnaire is provided in Appendix E. (May 26, 2022) USER PROPERTY QUESTIONS Question # Topic Input 3 Specialized knowledge or experience Yes 5a Knowledge of past uses “School support staff housing, Mental Health Facility Offices.” 5b Knowledge of chemicals present or once present “Asbestos and Lead Paint.” 5f Knowledge of historical hazardous materials or petroleum product use “Home Heating Fuel.” 5g Knowledge of underground storage tanks or septic tanks “One single UST.” 6 Obviousness of presence or likely presence of contamination and ability to detect “Visible PACM floor tiles, Thermal Systems Insultation (crawl space).” 6.1.2 Property Owner Anonymous, KIB Projects Office and Mental Health Complex Staff and Assembly Member. KIB responded via the Phase I ESA: Owner Questionnaire. All answers were “no” or “unknown” to knowledge of possible contamination or contamination sources, with the exception of the below input. A copy of the completed questionnaire is provided in Appendix E. (May 25, 2022) OWNER PROPERTY QUESTIONS Section / Question # Topic Input B / 2 Use and storage of hazardous materials and substances—past “remodel of wood frame construction buildings, asbestos and lead paint were materials identified as part of the remodel process. Late 1970’s.” Unknown if spill or release of hazardous substances. DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 201 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 10 EMI Job #18267 OWNER PROPERTY QUESTIONS continued… Section / Question # Topic Input B / 3 Pipelines, utility lines, railways, entry/exit ports and associated structures, either buried or overhead or crossing “heating and hot water piping, electrical supply, communications, water and sewer.” Unknown if spills or releases associated. B / 10 Aboveground or underground storage tanks “aboveground tank located at central boiler building, abandoned UST located 30 ft southwest of the boiler building. Fuel Oil, heating in AST.” Unknown if spill or release of hazardous substances. D / 3 Environmental site assessment, or other environmental investigations, indicating the presence of hazardous substances, petroleum products, or other potential environmental problems “Past sampling for asbestos and lead based paint prior to remodeling” Unknown if report recommended further assessment. 6.1.3 ADEC Comment on Active Site SHWS/SPILLS SITE: USFWS Kodiak NWR Triplex, 512 Mill Bay Road, 600.85 ft, West of Property. Jamie McKellar, Project Manager, ADEC. Mr. McKellar was contacted via email concerning the potential for contamination to migrate towards the Property. He reported, “We have been working with USFWS to get this site cleaned up. To date, contamination has not been delineated. Contamination has migrated onto the property to the north of this site. Additionally, free product was found in all of the monitoring wells that were installed during the last mobilization. When we received that report, we reached out to the City of Kodiak to ensure that there are no private wells in this area. The City advised that this location is on city water.” (June 9, 2022) 6.1.4 Utilities Patricia Valerio, Secretary III, Engineering and Facilities Department, KIB. Ms. Valerio researched and provided the details of the utility histories for the water and sewer, electricity, and fuel. She also provided Property address and parcel details as needed. (June 7, 2022) Dave Conrad, Director, Engineering and Facilities Department, KIB. Mr. Conrad provided additional details regarding the UST and AST fuel history, which has been incorporated into the respective areas of this report. He also provided Property address and parcel details. (June 7, 2022) 7.0 SITE RECONNAISSANCE On May 17, 2022, the Property and surrounding area were visually evaluated by Hannah Deeney. The purpose of the site visit was to observe and document information indicating the presence of recognized environmental conditions in connection with the Property. The weather at the time was sunny and calm. The temperature was about 65 degrees Fahrenheit. DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 202 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 11 EMI Job #18267 7.1 ACCESS RESTRICTIONS The site walk included walking the exterior of the grounds and the three buildings parallel to East Rezanof Drive—Building 101 to the west, the Mechanical Building in the middle, and Building 102 to the east. Building 101 has seven units, labeled A through G and Building 102 has six units, labeled A through F. Further, the first level of Building 101 has been converted into office space, while the second level and both levels of Building 102 are used as apartments. 7.2 SITE OBSERVATIONS Photographs taken during the site reconnaissance are included in the Photo Log in Appendix B. EMI was provided a map with an unknown date by the client, that had Buildings 101 and 102 labeled “Dorm Buildings,” the Mechanical Building labeled “Laundry Building,” and the Projects Office labeled “Cottages” (Photo 1). 7.2.1 Site Walk EMI approached the Property on the north side from the Property accessway off Egan Way. The majority of the Property is developed and sits on a hill sloping south, with the current AST adjacent to and east of the Mechanical Building (Photo 2). There are two catch basins in the east and west corners of the parking lot (Photo 3). The abandoned and out-of-use UST’s approximate location is south of the Mechanical Building (Photo 4). For additional details about the UST, see Section 7.2.2. Inside the Mechanical Building, there are two boilers—one new boiler and one older boiler. Additionally, there is a floor drain in the middle of the floor (Photo 5). There are several unidentified pipes that KIB Maintenance is unsure of their purpose: a) behind the Mechanical Building (Photo 6), b) Building 101 near the foundation (Photo 7), c) Building 101 near the transformer (Photo 8), d) Building 102 near the transformer (Photo 9), e) Building 102 near the western end unit entry (Photo 10), and f) Building 102 near the foundation (Photo 11). Both Buildings 101 and 102 have “Dry Type” transformers (Photo 12). In the other half of the Mechanical Building that formerly housed the laundry, there is a floor drain in the center of the floor (Photo 13). Buildings 101 and 102 are used for office spaces (Photo 14), apartments (Photo 15), with kitchens (Photo 16). The Projects Office is located on the northeast boundary of the Property (Photo 17). The Property slopes south-southwest. Building 102 and a portion of the sloping hill to East Rezanof Drive are visible in Photo 18, with Building 101 and the Mechanical Building in the background. Just north of the Property is the radio station, Egan Way, and the KIB Shop and Office Building (Photo 19). West of the Property is an undeveloped lot which is adjacent to the Kodiak Public Library (Photo 20). 7.2.2 Investigation of Former UST There is an out-of-use UST on site which formerly supplied fuel to the boilers in the Mechanical Building. The precise location and size of the UST has been unknown. As part of the site activities, EMI used a metal detector to determine the approximate size and location from information provided by KIB Maintenance personnel. The anomaly, presumed to be the UST, detected with the metal detector had dimensions of approximately 11.5 feet by 5 feet. Depth to the top of the tank (29 inches bgs) was DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 203 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 12 EMI Job #18267 determined by tapping a length of rebar into the center of the tank area defined by the metal detector. Swing tie measurements were taken from the center line of the approximate tank location to the southwest corner of the Mechanical Building and the southeast corner of Building 101. Figure 6 shows the approximate location of the UST on the Property, as does Photo 21. Capacity of the UST and AST are likely similar, as the UST supplied fuel for the same purpose as the AST currently supplies fuel. The approximate tank capacity calculation is 1,600 gallons. SITE OBSERVATIONS SUMMARY DESCRIPTION REPORTED/ OBSERVED COMMENTS YES NO Roads, Parking Facilities x There is a small paved parking area/driveway north of the Mechanical Building which provides access to the Property Water Supply x Provided by the City Septic System x Provided by the City Waste Water x Provided by the City Storm Water x Catch basins located in east and west corners of parking area Ponds, Lagoons x AST(s) x AST east of Mechanical Building UST(s) x UST approximate location south of Mechanical Building Vent, Fill Pipes, Access Ways Indicating UST(s) x Multiple pipes were identified with unknown purposes Drums/Containers x Hazardous Substances and Petroleum Products (not ASTs or USTs or Drums) x Unknown Fill Material in Mounds, Depressions, or Grading x Objects of Unknown Origin x Strong, Pungent, or Noxious Odors x Pools of Liquid x Stained Soil, Stained Pavement, Corroded Pavement x DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 204 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 13 EMI Job #18267 SITE OBSERVATIONS SUMMARY continued… DESCRIPTION REPORTED/ OBSERVED COMMENTS YES NO Stressed Vegetation x Hydraulic/Electrical Equipment Containing PCBs x Structures x Four structures (Building 101, Building 102, the Mechanical Building, and the Projects Office) Heating, Air-Conditioning x Stained or Corroded Floors, Walls, Ceilings x Floor Drains, Sumps x Middle of Mechanical Building floor and old laundry area floor Other Environmental Concerns x 8.0 SCOPE AND LIMITATIONS 8.1 PURPOSE The purpose of this ESA is to identify, to the extent feasible, recognized environmental conditions meeting the definition of a recognized environmental condition (REC) under ASTM E-1527-21 in connection with the Property. 8.2 SCOPE OF SERVICES This ESA follows the scope of the ASTM E-1527-21 entitled "Standard Practice for Environmental Site Assessments: Phase I Environmental Site Assessment Process." 8.3 SIGNIFICANT ASSUMPTIONS, LIMITATIONS, AND EXCEPTIONS No significant assumptions, limitations, or exceptions were applicable to this environmental assessment other than the minor ones covered in this report. 8.4 LIMITING CONDITIONS AND METHODOLOGY This ESA is limited in scope to information collected by following ASTM E-1527-21 and the Scope of Services described in this report. The evaluations, conclusions, and recommendations contained in this report are based upon information provided by the client, user, and/or owner(s), from regulatory agencies, the observed site conditions at the time of on-site inspection, personal interviews, and other conditions described herein. The information contained in this report has undergone technical review. The conclusions represent professional judgments and are based upon the findings of the investigations identified in the report DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 205 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 14 EMI Job #18267 and the interpretation of such data based on our experience and expertise according to the existing standard of care. No other warranty or limitation exists, either expressed or implied. 8.5 INVOLVED PARTIES Authorization to proceed with this work was received from the client, Kodiak Island Borough (KIB), on May 2, 2022. In addition to the Property representatives and other local personnel interviewed, several state and federal agencies were relied upon to accomplish this Phase I ESA. These agencies included the US Environmental Protection Agency (EPA), the Alaska Department of Environmental Conservation (ADEC), and local government offices. The search of applicable records was conducted by Environmental Risk Information Services (ERIS) of Toronto, Ontario. 8.6 SPECIAL TERMS AND CONDITIONS No special terms and conditions apply to this ESA. 8.7 USER RELIANCE This report has been prepared by the staff of EMI for exclusive use by KIB, and can be conveyed to an affiliate, subsidiary, lender, title insurance, regulatory/city agent, or current property owner. 9.0 CONCLUSIONS Information gathered during this ESA was used to assess land use activity at or adjoining to the Property which may have adversely impacted the environmental integrity of the site. EMI’s findings and conclusions relate to the condition of the Property at the time of inspection, utilizing “due diligence” as outlined by ASTM E-1527-21. 9.1 FINDINGS AND DISCUSSIONS A recognized environmental condition (REC) is the presence or likely presence of any hazardous substances or petroleum products on or at the Property: 1) due to release to the environment, 2) under conditions indicative of a release to the environment, or 3) under conditions that pose a material threat of a future release to the environment. We have performed a Phase I Environmental Site Assessment in conformance with the scope and limitations of ASTM Practice E1527 on three buildings on Kodiak Island Borough’s Projects Office and Mental Health Complex site, located in Kodiak, Alaska 99615, the Property. Any exceptions to, or deletions from, this practice are described in Section 8.3 of this report. This assessment has revealed no evidence of recognized environmental conditions in connection with the subject Property. Other Environmental Conditions include known, suspected, or potential sources of hazardous substances or petroleum products that are not considered RECs due to the absence of a confirmed release, insufficient information, de minimis conditions not subject to regulatory action, or exclusion DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 206 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 15 EMI Job #18267 from the ASTM definition of a hazardous material (e.g., ACM). The following Other Environmental Conditions were noted: • Due to the presence of an UST and AST, there is potential for releases from the refilling of the tanks. This is considered an Other Environmental Condition and not a REC because there is an absence of a confirmed release. • Floor drains were observed inside the Mechanical Building. If contaminants were discharged to the drain, and the drain contained cracks or was not properly sealed, there is potential for the contaminants to impact the surfaces/subsurface. Due to the absence of a confirmed release and lack of hazardous materials stored near the drain, this is considered an Other Environmental Condition and not a REC. • Asbestos containing materials (ACM) and/or lead based paint are known to be present on the Property. ACM is a regulated hazardous air pollutant under the Clean Air Act and is therefore subject to federal regulations as a hazardous substance. However, the ASTM standard explicitly identifies ACM as outside the base scope of the ASTM standard of practice. 9.2 DATA GAPS EMI was unable to identify documents on the site uses dating back to 1940. However, as an aerial photograph of 1951 shows the parcel as vegetated and mostly undeveloped, this is not considered a significant data gap and no additional investigation is recommended as a result. EMI was unable to identify documents on the site uses from 1951 to 1964 and 1978 to 2005. However, as aerial photographs show the parcel as vegetated and mostly undeveloped and then cleared for development during the first gap, with documents/photographs showing the structures studied in this Phase I ESA in the interim between these gaps, and then no noteworthy change in the last gap, these are not considered significant data gaps and no additional investigation is recommended as a result. 9.3 OPINION AND CONCLUSIONS This Phase I ESA identified no RECs. However, due to the age of the UST (greater than 50 years old), additional investigation including soil sampling in the vicinity of the tank may be valuable in determining if there have been releases. 10.0 SIGNATURE OF ENVIRONMENTAL PROFESSIONAL Environmental Management, Incorporated is a professional environmental consulting firm, duly qualified and experienced in performing Phase I Environmental Site Assessments, Baseline Surveys, and other types of environmental investigations and assessments. References, resumes, and certifications are available upon request. EMI is located at 206 East Fireweed Lane, Suite 201, Anchorage, Alaska 99503. EMI can be reached by the following means: • Phone: (907) 272-9336 • Fax: (907) 272-4159 DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 207 of 264 Phase I Environmental Assessment Report June 14, 2022 KIB Projects Office and Mental Health Complex, Kodiak, Alaska Page 16 EMI Job #18267 Hannah Deeney, Erin Smith, and Shayla Marshall conducted the Phase I ESA. Shayla is a qualified professional with 18 years of experience in conducting Phase I ESAs and other environmental investigations. Her resume is included in Appendix F. The inspector and EMI are not responsible for any claims by third parties for personal injury or economic loss alleged to arise out of this Phase I Environmental Site Assessment. No warranty, express or implied, beyond the exercise of reasonable care and professional diligence, is made. I declare that, to the best of my professional knowledge and belief, I meet the definition of Environmental Professional as defined in 312.10 of 40 CFR 312. I have the specific qualifications based on education, training, and experience to assess a property of the nature, history, and setting of the subject Property. I have developed and performed the all appropriate inquiries in conformance with the standards and practices set forth in 40 CFR 312. Shayla Marshall Environmental Professional DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 208 of 264 APPENDIX A LOCATION AND TOPOGRAPHIC MAPS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 209 of 264 DATE:REVIEWED:DRAWN:EMI JOB:VICINITY MAPKODIAK D-2 QUAD(1960)5/13/2022HJDSIM1FIGURENorth18267APPROXIMATE SITELOCATIONLOT 5A BLOCK 1PROJECTS OFFICE ANDMENTAL HEALTH COMPLEX,KODIAK, ALASKADRAFTAGENDA ITEM #2.e.Mental Health Center Facilities Status DiscussionPage 210 of 264 DATE:REVIEWED:DRAWN:EMI JOB:5/13/2022HJDSIM2FIGURENorth18267APPROXIMATE SITELOCATIONVICINITY MAPKODIAK D-2 SE QUAD(1960)LOT 5A BLOCK 1PROJECTS OFFICE ANDMENTAL HEALTH COMPLEX,KODIAK, ALASKADRAFTAGENDA ITEM #2.e.Mental Health Center Facilities Status DiscussionPage 211 of 264 APPENDIX B SITE RECONNAISSANCE PHOTO LOG DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 212 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 1 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 1: Client-Provided Map, Date Unknown. Buildings 101 and 102 are labeled “Dorm Buildings,” Mechanical Building is labeled “Laundry Building,” and Projects Office is labeled “Cottages.” (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 213 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 2 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 2: Building 102, Mechanical Building, Building 101, and parking area. AST is east of Mechanical Building. Facing south. (May 17, 2022) Photo 3: Building 101 and parking area. Catch basin in west corner of parking lot. However, catch basins are located in both the east and west corners of the parking lot. Facing south. (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 214 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 3 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 4: Mechanical Building. AST is east of Mechanical Building. Approximate location of former UST circled, south of Mechanical Building. Facing northeast. (May 17, 2022) Photo 5: Mechanical Building. New boiler in background on left. Old boiler in foreground on left. Floor drain in middle of floor. (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 215 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 4 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 6: Mechanical Building. Pipe behind Mechanical Building (former Laundry Room). KIB Maintenance unsure of purpose. (May 17, 2022) Photo 7: Building 101. Unidentified pipe near foundation. KIB Maintenance unsure of purpose. Facing north. (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 216 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 5 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 8: Building 101. Unidentified pipe near transformer. KIB Maintenance unsure of purpose. Facing south. (May 17, 2022) Photo 9: Building 102. Unidentified pipe near transformer. KIB Maintenance unsure of purpose. Facing southeast. (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 217 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 6 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 10: Building 102, Western End Unit. Unidentified pipe near entry. KIB Maintenance unsure of purpose. Facing northeast. (May 17, 2022) Photo 11: Building 102. Two unidentified pipes near foundation. KIB Maintenance unsure of purpose. Facing southeast. (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 218 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 7 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 12: Building 101 Transformer. Label for Building 101. However, both transformers for Buildings 101 and 102 are labeled “Dry Type Transformer.” (May 17, 2022) Photo 13: Former Laundry. Floor drain in center of floor (hidden behind wall and upright table). (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 219 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 8 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 14: Interior. Office spaces. (May 17, 2022) Photo 15: Interior. Apartments. (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 220 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 9 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 16: Interior. Kitchen. (May 17, 2022) Photo 17: 720 and 722 Egan Drive, Projects Office. Kodiak High School in background. Facing east. (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 221 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 10 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 18: Property Southeast Corner. Building 102 in foreground. Facing northwest. (May 17, 2022) Photo 19: North of Property. KMXT Radio Station Building and KIB Buildings, facing north. (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 222 of 264 PHOTO LOG Environmental Site Assessment Phase I Page 11 KIB Projects Office and Mental Health Complex, Kodiak, Alaska EMI Job #18267 Photo 20: West of Property. Kodiak Public Library and undeveloped lot. Facing northwest. (May 17, 2022) Photo 21: Abandoned UST. Approximate location. Facing east. (May 17, 2022) DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 223 of 264 APPENDIX C ERIS DATABASE AND PHYSICAL SETTING REPORTS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 224 of 264 Project Property:KIB Mental Health Facilities 717 Rezanof Drive Kodiak AK 99615 Project No:18267 Report Type:Database Report Order No: 22051001204 Requested by:Environmental Management, Inc. Date Completed: May 12, 2022DRAFT AGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 225 of 264 2 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 h-Table of Contents Notice:IMPORTANT LIMITATIONS and YOUR LIABILITY Reliance on information in Report:This report DOES NOT replace a full Phase I Environmental Site Assessment but is solely intended to be used as database review of environmental records. License for use of information in Report:No page of this report can be used without this cover page, this notice and the project property identifier. The information in Report(s) may not be modified or re-sold. Your Liability for misuse:Using this Service and/or its reports in a manner contrary to this Notice or your agreement will be in breach of copyright and contract and ERIS may obtain damages for such mis-use, including damages caused to third parties, and gives ERIS the right to terminate your account, rescind your license to any previous reports and to bar you from future use of the Service. No warranty of Accuracy or Liability for ERIS:The information contained in this report has been produced by ERIS Information Inc. ("ERIS") using various sources of information, including information provided by Federal and State government departments. The report applies only to the address and up to the date specified on the cover of this report, and any alterations or deviation from this description will require a new report. This report and the data contained herein does not purport to be and does not constitute a guarantee of the accuracy of the information contained herein and does not constitute a legal opinion nor medical advice. Although ERIS has endeavored to present you with information that is accurate, ERIS disclaims, any and all liability for any errors, omissions, or inaccuracies in such information and data, whether attributable to inadvertence, negligence or otherwise, and for any consequences arising therefrom. Liability on the part of ERIS is limited to the monetary value paid for this report. Trademark and Copyright:You may not use the ERIS trademarks or attribute any work to ERIS other than as outlined above. This Service and Report (s) are protected by copyright owned by ERIS Information Inc. Copyright in data used in the Service or Report(s) (the "Data") is owned by ERIS or its licensors. The Service, Report(s) and Data may not be copied or reproduced in whole or in any substantial part without prior written consent of ERIS. Table of Contents Table of Contents...........................................................................................2 Executive Summary........................................................................................3 Executive Summary: Report Summary.......................................................................................................................4 Executive Summary: Site Report Summary - Project Property...................................................................................8 Executive Summary: Site Report Summary - Surrounding Properties........................................................................9 Executive Summary: Summary by Data Source.......................................................................................................22 Map...............................................................................................................36 Aerial.............................................................................................................39 Topographic Map..........................................................................................40 Detail Report.................................................................................................41 Unplottable Summary.................................................................................372 Unplottable Report......................................................................................374 Appendix: Database Descriptions...............................................................390 Definitions...................................................................................................401 DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 226 of 264 3 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 h-Executive Summary Property Information: Project Property:KIB Mental Health Facilities 717 Rezanof Drive Kodiak AK 99615 Project No:18267 Coordinates: Latitude:57.7920061 Longitude:-152.39583709 UTM Northing:57.79 UTM Easting:-152.40 UTM Zone:UTM Zone 05V Elevation:152 FT Order Information: Order No:22051001204 Date Requested:May 10, 2022 Requested by:Environmental Management, Inc. Report Type:Database Report Historicals/Products: Aerial Photographs Historical Aerials (with Project Boundaries) ERIS Xplorer ERIS Xplorer Excel Add-On Excel Add-On Fire Insurance Maps US Fire Insurance Maps Physical Setting Report (PSR) Physical Setting Report (PSR) Executive Summary DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 227 of 264 4 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 h-Executive Summary: Report Summary Database Searched Search Radius Project Property Within 0.12mi 0.125mi to 0.25mi 0.25mi to 0.50mi 0.50mi to 1.00mi Total Standard Environmental Records Federal rr-DOE FUSRAP-aa Y 1 0 0 0 0 0 0 rr-NPL-aa Y 1 0 0 0 0 0 0 rr-PROPOSED NPL-aa Y 1 0 0 0 0 0 0 rr-DELETED NPL-aa Y 0.5 0 0 0 0 - 0 rr-SEMS-aa Y 0.5 0 0 0 0 - 0 rr-ODI-aa Y 0.5 0 0 0 0 - 0 rr-SEMS ARCHIVE-aa Y 0.5 0 0 0 0 - 0 rr-CERCLIS-aa Y 0.5 0 0 0 0 - 0 rr-IODI-aa Y 0.5 0 0 0 0 - 0 rr-CERCLIS NFRAP-aa Y 0.5 0 0 0 0 - 0 rr-CERCLIS LIENS-aa Y PO 0 ---- 0 rr-RCRA CORRACTS-aa Y 1 0 0 0 0 0 0 rr-RCRA TSD-aa Y 0.5 0 0 0 0 - 0 rr-RCRA LQG-aa Y 0.25 0 0 0 -- 0 rr-RCRA SQG-aa Y 0.25 0 1 0 -- 1 rr-RCRA VSQG-aa Y 0.25 0 0 1 -- 1 rr-RCRA NON GEN-aa Y 0.25 0 0 0 -- 0 rr-RCRA CONTROLS-aa Y 0.5 0 0 0 0 - 0 rr-FED ENG-aa Y 0.5 0 0 0 0 - 0 rr-FED INST-aa Y 0.5 0 0 0 0 - 0 rr-LUCIS-aa Y 0.5 0 0 0 0 - 0 rr-NPL IC-aa Y 0.5 0 0 0 0 - 0 rr-ERNS 1982 TO 1986-aa Y PO 0 ---- 0 rr-ERNS 1987 TO 1989-aa Y PO 0 ---- 0 rr-ERNS-aa Y PO 0 ---- 0 rr-FED BROWNFIELDS-aa Y 0.5 1 0 0 0 - 1 rr-FEMA UST-aa Y 0.25 0 0 0 -- 0 DOE FUSRAP NPL PROPOSED NPL DELETED NPL SEMS ODI SEMS ARCHIVE CERCLIS IODI CERCLIS NFRAP CERCLIS LIENS RCRA CORRACTS RCRA TSD RCRA LQG RCRA SQG RCRA VSQG RCRA NON GEN RCRA CONTROLS FED ENG FED INST LUCIS NPL IC ERNS 1982 TO 1986 ERNS 1987 TO 1989 ERNS FED BROWNFIELDS FEMA UST Executive Summary: Report Summary DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 228 of 264 5 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Database Searched Search Radius Project Property Within 0.12mi 0.125mi to 0.25mi 0.25mi to 0.50mi 0.50mi to 1.00mi Total rr-FRP-aa Y 0.25 0 0 0 -- 0 rr-HIST GAS STATIONS-aa Y 0.25 0 0 0 -- 0 rr-REFN-aa Y 0.25 0 0 0 -- 0 rr-BULK TERMINAL-aa Y 0.25 0 0 0 -- 0 rr-SEMS LIEN-aa Y PO 0 ---- 0 rr-SUPERFUND ROD-aa Y 1 0 0 0 0 0 0 State rr-SHWS-aa Y 1 0 7 9 59 17 92 rr-DELISTED SHWS-aa Y 1 0 0 0 0 0 0 rr-SWF/LF-aa Y 0.5 0 0 0 0 - 0 rr-LUST-aa Y 0.5 0 3 4 19 - 26 rr-DELISTED LST-aa Y 0.5 0 0 0 0 - 0 rr-UST-aa Y 0.25 0 3 4 -- 7 rr-TANK-aa Y 0.5 0 2 4 1 - 7 rr-AST-aa Y 0.25 0 0 0 -- 0 rr-DTNK-aa Y 0.25 0 0 0 -- 0 rr-ENG-aa Y 0.5 0 0 0 0 - 0 rr-INST-aa Y 0.5 0 1 4 4 - 9 rr-VCP-aa Y 0.5 0 0 0 0 - 0 rr-BROWNFIELDS-aa Y 0.5 0 0 0 0 - 0 Tribal rr-INDIAN LUST-aa Y 0.5 0 0 0 0 - 0 rr-INDIAN UST-aa Y 0.25 0 0 0 -- 0 rr-DELISTED ILST-aa Y 0.5 0 0 0 0 - 0 rr-DELISTED IUST-aa Y 0.25 0 0 0 -- 0 County No County standard environmental record sources available for this State. Additional Environmental Records Federal rr-FINDS/FRS-aa Y PO 0 ---- 0 rr-TRIS-aa Y PO 0 ---- 0 rr-PFAS TRI-aa Y 0.5 0 0 0 0 - 0 rr-PFAS NPL-aa Y 0.5 0 0 0 0 - 0 rr-PFAS WATER-aa Y 0.5 0 0 0 0 - 0 FRP HIST GAS STATIONS REFN BULK TERMINAL SEMS LIEN SUPERFUND ROD SHWS DELISTED SHWS SWF/LF LUST DELISTED LST UST TANK AST DTNK ENG INST VCP BROWNFIELDS INDIAN LUST INDIAN UST DELISTED ILST DELISTED IUST FINDS/FRS TRIS PFAS TRI PFAS NPL PFAS WATER DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 229 of 264 6 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Database Searched Search Radius Project Property Within 0.12mi 0.125mi to 0.25mi 0.25mi to 0.50mi 0.50mi to 1.00mi Total rr-PFAS SSEHRI-aa Y 0.5 0 0 0 0 - 0 rr-HMIRS-aa Y 0.125 0 0 --- 0 rr-NCDL-aa Y 0.125 0 0 --- 0 rr-TSCA-aa Y 0.125 0 0 --- 0 rr-HIST TSCA-aa Y 0.125 0 0 --- 0 rr-FTTS ADMIN-aa Y PO 0 ---- 0 rr-FTTS INSP-aa Y PO 0 ---- 0 rr-PRP-aa Y PO 0 ---- 0 rr-SCRD DRYCLEANER-aa Y 0.5 0 0 0 0 - 0 rr-ICIS-aa Y PO 0 ---- 0 rr-FED DRYCLEANERS-aa Y 0.25 0 0 0 -- 0 rr-DELISTED FED DRY-aa Y 0.25 0 0 0 -- 0 rr-FUDS-aa Y 1 0 0 0 1 1 2 rr-FORMER NIKE-aa Y 1 0 0 0 0 0 0 rr-PIPELINE INCIDENT-aa Y PO 0 ---- 0 rr-MLTS-aa Y PO 0 ---- 0 rr-HIST MLTS-aa Y PO 0 ---- 0 rr-MINES-aa Y 0.25 0 0 0 -- 0 rr-SMCRA-aa Y 1 0 0 0 0 0 0 rr-MRDS-aa Y 1 0 0 0 0 0 0 rr-URANIUM-aa Y 1 0 0 0 0 0 0 rr-ALT FUELS-aa Y 0.25 0 0 0 -- 0 rr-CONSENT DECREES-aa Y 0.25 0 0 0 -- 0 rr-SSTS-aa Y 0.25 0 0 0 -- 0 rr-PCB-aa Y 0.5 0 0 0 0 - 0 State rr-SPILLS-aa Y 0.125 0 8 --- 8 rr-PFAS-aa Y 0.5 0 0 0 0 - 0 rr-CDL-aa Y 0.125 0 0 --- 0 rr-DRYCLEANERS-aa Y 0.25 0 0 0 -- 0 rr-DELISTED DRYCLEANERS-aa Y 0.25 0 0 0 -- 0 Tribal No Tribal additional environmental record sources available for this State. County No County additional environmental record sources available for this State. PFAS SSEHRI HMIRS NCDL TSCA HIST TSCA FTTS ADMIN FTTS INSP PRP SCRD DRYCLEANER ICIS FED DRYCLEANERS DELISTED FED DRY FUDS FORMER NIKE PIPELINE INCIDENT MLTS HIST MLTS MINES SMCRA MRDS URANIUM ALT FUELS CONSENT DECREES SSTS PCB SPILLS PFAS CDL DRYCLEANERS DELISTED DRYCLEANERS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 230 of 264 7 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Database Searched Search Radius Project Property Within 0.12mi 0.125mi to 0.25mi 0.25mi to 0.50mi 0.50mi to 1.00mi Total Total:1 25 26 84 18 154 * PO – Property Only * 'Property and adjoining properties' database search radii are set at 0.25 miles.DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 231 of 264 8 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 h-Executive Summary: Site Report Summary - Project Property Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m1d dd-FED BROWNFIELDS-887238307-aa KIB Projects Office/Mental Health Complex 717 Rezanof Drive E KODIAK AK 99615 E 0.00 / 0.00 0 p1p-41-887238307-x1x Acres Property ID: 242556 411FED BROWNFIELDS Executive Summary: Site Report Summary - Project Property DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 232 of 264 9 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 h-Executive Summary: Site Report Summary - Surrounding Properties Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m2d dd-SHWS-820619478-aa Kodiak Armory Powell Avenue, Kodiak, AK 99615 AK E 0.05 / 286.07 -11 p1p-43-820619478-x1x m3d dd-SPILLS-820646117-aa East Elementry School 710 Mill Bay road AK NE 0.07 / 379.15 -4 p1p-44-820646117-x1x Spill ID | Case Closed Date: 38174 | 9/13/2012 12:00:00 AM m4d dd-TANK-891283583-aa Kodiak Island Borough School District - Kodiak High School 917 East Rezonof Drive Kodiak AK ENE 0.09 / 448.83 -17 p1p-44-891283583-x1x m5d dd-SHWS-820619473-aa Kodiak High School HOT 722 Upper Mill Bay Road, Kodiak, AK 99615 AK WNW 0.09 / 450.49 -11 p1p-46-820619473-x1x m5d dd-SPILLS-820681087-aa HIGH SCHOOL 722 MILL BAY ROAD Kodiak AK 99615 WNW 0.09 / 450.49 -11 p1p-48-820681087-x1x Spill ID | Case Closed Date: 29879 | 5/24/2010 12:00:00 AM m5d dd-SPILLS-825121975-aa HIGH SCHOOL 722 MILL BAY ROAD Kodiak AK 99615 WNW 0.09 / 450.49 -11 p1p-49-825121975-x1x Spill ID | Case Closed Date: 47151 | 12/24/2015 12:00:00 AM m5d dd-RCRA SQG-858248837-aa KODIAK ISLAND BOROUGH SCHOOL DISTRICT 722 MILL BAY ROAD KODIAK AK 99615 WNW 0.09 / 450.49 -11 p1p-49-858248837-x1x EPA Handler ID: AKR000206664 m5d dd-SPILLS-867255061-aa HIGH SCHOOL 722 MILL BAY ROAD Kodiak AK 99615 WNW 0.09 / 450.49 -11 p1p-53-867255061-x1x Spill ID | Case Closed Date: 60764 | 8/9/2019 12:00:00 AM m6d dd-SHWS-820619279-aa Kodiak, City of-Lift Station #1 710 Mill Bay Road;, Kodiak, AK 99615 AK WNW 0.09 / 452.77 -10 p1p-53-820619279-x1x m6d dd-SHWS-820619486-aa Kodiak Island Borough Building 710 Mill Bay Rd.; , Kodiak, AK 99615 AK WNW 0.09 / 452.77 -10 p1p-54-820619486-x1x m6d dd-SHWS-820619818-aa Kodiak, City of-Kodiak Spruce Cape 710 Mill Bay Rd, Kodiak, AK 99615 AK WNW 0.09 / 452.77 -10 p1p-58-820619818-x1x m6d dd-INST-820626909-aa Kodiak Island Borough Building 710 Mill Bay Rd.; , Kodiak, AK 99615 AK WNW 0.09 / 452.77 -10 p1p-59-820626909-x1x 43 44 44 46 48 49 49 53 53 54 58 59 2 3 4 5 5 5 5 5 6 6 6 6 SHWS SPILLS TANK SHWS SPILLS SPILLS RCRA SQG SPILLS SHWS SHWS SHWS INST Executive Summary: Site Report Summary - Surrounding Properties DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 233 of 264 10 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m6d dd-LUST-820630700-aa Kodiak, City of-Lift Station #1 710 Mill Bay Road; Kodiak AK 99615 WNW 0.09 / 452.77 -10 p1p-63-820630700-x1x Status | LUST Event ID: Cleanup Complete | 788 m6d dd-LUST-820630899-aa Kodiak, City of-Kodiak Spruce Cape 710 Mill Bay Rd Kodiak AK 99615 WNW 0.09 / 452.77 -10 p1p-65-820630899-x1x Status | LUST Event ID: Cleanup Complete | 2729 m6d dd-LUST-820632603-aa Kodiak Island Borough Building 710 Mill Bay Rd.; Kodiak AK 99615 WNW 0.09 / 452.77 -10 p1p-66-820632603-x1x Status | LUST Event ID: Cleanup Complete - Institutional Controls | 726 m6d dd-UST-820640166-aa Kodiak Island Borough Offices 710 Mill Bay RD Kodiak AK 99615 WNW 0.09 / 452.77 -10 p1p-70-820640166-x1x Facility ID: 2936 DEC Tank ID | Status: 1 | Permanently Out of Use Closed on 11/8/1993 m6d dd-UST-820640818-aa KMXT Public Radio 710 Mill Bay RD Kodiak AK 99615 WNW 0.09 / 452.77 -10 p1p-70-820640818-x1x Facility ID: 2150 DEC Tank ID | Status: 1 | Permanently Out of Use Closed on 12/10/1995 m7d dd-SPILLS-866041712-aa Global Sea Foods Cannery 800 E. Marine Way Kodiak AK 99615 ESE 0.10 / 535.57 -114 p1p-71-866041712-x1x Spill ID | Case Closed Date: 60073 | 12/4/2017 12:00:00 AM m8d dd-SPILLS-848613991-aa 616 E Marine Way 616 E Marine Way Kodiak AK 99615 S 0.10 / 550.27 -119 p1p-71-848613991-x1x Spill ID | Case Closed Date: 56524 | 12/23/2016 12:00:00 AM m9d dd-SHWS-820619952-aa AT&T Alascom Kodiak Earth Station 1 510 Mill Bay Road, Kodiak, AK 99615 AK W 0.11 / 567.02 -13 p1p-72-820619952-x1x m9d dd-UST-820640588-aa AT&T - Kodiak Earth Station 510 Mill Bay Rd Kodiak AK 99615 W 0.11 / 567.02 -13 p1p-76-820640588-x1x Facility ID: 715 DEC Tank ID | Status: 1 | Permanently Out of Use Closed on 11/3/1991, 2 | Currently in Use m10d dd-TANK-891282790-aa Kodiak Electric Association - Generating Station 615 Sargent Road Kodiak AK SSW 0.11 / 578.77 -104 p1p-77-891282790-x1x m11d dd-SPILLS-867255479-aa Kodiak Middle School 1017 Rezanof Dr E Kodiak AK 99615 ENE 0.11 / 594.06 -26 p1p-78-867255479-x1x Spill ID | Case Closed Date: 60783 | m12d dd-SPILLS-820664712-aa USF&W Triplex 512 Mill Bay Rd. Kodiak AK 99615 W 0.11 / 600.85 -13 p1p-79-820664712-x1x Spill ID | Case Closed Date: 27280 | 3/5/2020 12:00:00 AM m12d dd-SHWS-882051050-aa USFWS Kodiak NWR Triplex 512 Mill Bay Road, Kodiak, AK 99615 AK W 0.11 / 600.85 -13 p1p-79-882051050-x1x 63 65 66 70 70 71 71 72 76 77 78 79 79 6 6 6 6 6 7 8 9 9 10 11 12 12 LUST LUST LUST UST UST SPILLS SPILLS SHWS UST TANK SPILLS SPILLS SHWS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 234 of 264 11 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m13d dd-TANK-891283585-aa Kodiak Island Borough School District - Kodiak Middle School 1017 East Rezanof Drive Kodiak AK ENE 0.14 / 728.62 -29 p1p-80-891283585-x1x m14d dd-SHWS-820619838-aa USPS Kodiak Post Office 419 Lower Mill Bay Road, Kodiak, AK 99615 AK W 0.17 / 871.21 -26 p1p-81-820619838-x1x m14d dd-UST-861931627-aa USPS Kodiak 419 Lower Mill Bay Rd Kodiak AK 99615 W 0.17 / 871.21 -26 p1p-82-861931627-x1x Facility ID: 3607 DEC Tank ID | Status: 1 | Currently in Use m15d dd-UST-820639451-aa Kodiak Armory 125 Powell AVE Kodiak AK 99615 NE 0.20 / 1,044.02 -30 p1p-83-820639451-x1x Facility ID: 506 DEC Tank ID | Status: 1 | Permanently Out of Use Closed on 11/27/1990, 2 | Permanently Out of Use Closed on 11/27/1990 m15d dd-TANK-891282787-aa Alaska Army National Guard - Kodiak Readiness Center 125 Powell Avenue Kodiak AK NE 0.20 / 1,044.02 -30 p1p-84-891282787-x1x m16d dd-SHWS-820620374-aa USCG Kodiak Boathouse (UST 17) Bldg 23 NSN, Kodiak, AK 99619 AK SW 0.20 / 1,044.45 -111 p1p-85-820620374-x1x m16d dd-SHWS-820620379-aa USCG Kodiak Site #6A, Mogas Tanks ; , Kodiak, AK 99619 AK SW 0.20 / 1,044.45 -111 p1p-87-820620379-x1x m16d dd-SHWS-820620481-aa USCG - Quartermaster MA7 - MA8, Site 14 ; , Kodiak, AK 99619 AK SW 0.20 / 1,044.45 -111 p1p-92-820620481-x1x m16d dd-INST-820627019-aa USCG Kodiak Boathouse (UST 17) Bldg 23 NSN, Kodiak, AK 99619 AK SW 0.20 / 1,044.45 -111 p1p-93-820627019-x1x m16d dd-LUST-820631145-aa USCG Kodiak Boathouse (UST 17) Bldg 23 NSN Kodiak AK 99619 SW 0.20 / 1,044.45 -111 p1p-95-820631145-x1x Status | LUST Event ID: Cleanup Complete - Institutional Controls | 562 m16d dd-LUST-820631738-aa USCG - Quartermaster MA7 - MA8, Site 14 ; Kodiak AK 99619 SW 0.20 / 1,044.45 -111 p1p-97-820631738-x1x Status | LUST Event ID: Cleanup Complete | 499 m16d dd-LUST-820632780-aa USCG Kodiak Site #6A, Mogas Tanks ; Kodiak AK 99619 SW 0.20 / 1,044.45 -111 p1p-98-820632780-x1x Status | LUST Event ID: Open | 496 80 81 82 83 84 85 87 92 93 95 97 98 13 14 14 15 15 16 16 16 16 16 16 16 TANK SHWS UST UST TANK SHWS SHWS SHWS INST LUST LUST LUST DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 235 of 264 12 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m17d dd-SHWS-820619855-aa Osborne Property-Kodiak 717 Willow Street, Kodiak, AK 99615 AK NW 0.20 / 1,047.64 -88 p1p-103-820619855-x1x m17d dd-INST-820626811-aa Osborne Property-Kodiak 717 Willow Street, Kodiak, AK 99615 AK NW 0.20 / 1,047.64 -88 p1p-105-820626811-x1x m18d dd-SHWS-820619253-aa Kodiak Public Library 319 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.20 / 1,057.72 -52 p1p-107-820619253-x1x m18d dd-SHWS-820619367-aa Kodiak Public Library Culvert Spill 319 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.20 / 1,057.72 -52 p1p-109-820619367-x1x m18d dd-INST-820626038-aa Kodiak Public Library Culvert Spill 319 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.20 / 1,057.72 -52 p1p-115-820626038-x1x m18d dd-UST-878620655-aa Kodiak Public Library 319 Lower Mill Bay Rd Kodiak AK 99615 WSW 0.20 / 1,057.72 -52 p1p-122-878620655-x1x Facility ID: 3421 m19d dd-TANK-891283584-aa Kodiak Island Borough School District - Kodiak Main Elementary School 128 Powell Avenue Kodiak AK NE 0.20 / 1,063.70 -31 p1p-122-891283584-x1x m20d dd-TANK-891283580-aa Kodiak Griffin Memorial Building 316 Mission Road Kodiak AK WSW 0.22 / 1,142.72 -98 p1p-123-891283580-x1x m21d dd-RCRA VSQG-810589060-aa AKARNG KODIAK ARMORY 125 POWELL ST KODIAK AK 99615 NE 0.22 / 1,144.36 -32 p1p-125-810589060-x1x EPA Handler ID: AK0000857516 m22d dd-SHWS-820619252-aa Residence - 1117 Steller Way HHOT 1117 Steller Way, Kodiak, AK 99615 AK ENE 0.22 / 1,163.14 -80 p1p-126-820619252-x1x m22d dd-INST-820626317-aa Residence - 1117 Steller Way HHOT 1117 Steller Way, Kodiak, AK 99615 AK ENE 0.22 / 1,163.14 -80 p1p-129-820626317-x1x m23d dd-UST-820641100-aa Glacier State Telco 1115 Mill Bay RD Kodiak AK 99615 NNE 0.23 / 1,217.41 -31 p1p-131-820641100-x1x Facility ID: 636 DEC Tank ID | Status: 1 | Permanently Out of Use Closed on 9/5/1994 m24d dd-SHWS-820620493-aa PTI Central Office-Kodiak 1119 Mill Bay Road; , Kodiak, AK 99615 AK NE 0.24 / 1,279.76 -33 p1p-132-820620493-x1x 103 105 107 109 115 122 122 123 125 126 129 131 132 17 17 18 18 18 18 19 20 21 22 22 23 24 SHWS INST SHWS SHWS INST UST TANK TANK RCRA VSQG SHWS INST UST SHWS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 236 of 264 13 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m24d dd-LUST-820631915-aa PTI Central Office-Kodiak 1119 Mill Bay Road; Kodiak AK 99615 NE 0.24 / 1,279.76 -33 p1p-133-820631915-x1x Status | LUST Event ID: Cleanup Complete | 853 m25d dd-SHWS-820618909-aa Kodiak Police Dept 219 Lower Mill Bay Rd, Kodiak, AK 99615 AK WSW 0.26 / 1,389.73 -81 p1p-135-820618909-x1x m25d dd-SHWS-820619148-aa Kodiak Fire Department 219 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.26 / 1,389.73 -81 p1p-136-820619148-x1x m25d dd-SHWS-820620355-aa Kodiak Fire Department Facility 219 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.26 / 1,389.73 -81 p1p-138-820620355-x1x m25d dd-SHWS-820620384-aa Kodiak, City of-Kodiak Police Department 219 Lower Mill Bay Road; , Kodiak, AK 99615 AK WSW 0.26 / 1,389.73 -81 p1p-140-820620384-x1x m25d dd-LUST-820630705-aa Kodiak, City of-Kodiak Police Department 219 Lower Mill Bay Road; Kodiak AK 99615 WSW 0.26 / 1,389.73 -81 p1p-141-820630705-x1x Status | LUST Event ID: Cleanup Complete | 790 m25d dd-LUST-820630771-aa Kodiak Police Dept 219 Lower Mill Bay Rd Kodiak AK 99615 WSW 0.26 / 1,389.73 -81 p1p-143-820630771-x1x Status | LUST Event ID: Cleanup Complete | 2281 m25d dd-LUST-820631436-aa Kodiak Fire Department Facility 219 Lower Mill Bay Road Kodiak AK 99615 WSW 0.26 / 1,389.73 -81 p1p-144-820631436-x1x Status | LUST Event ID: Open | 2966 m26d dd-SHWS-820619817-aa Kodiak, City of-Kodiak Police Station 217 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.26 / 1,391.43 -82 p1p-146-820619817-x1x m26d dd-LUST-820632533-aa Kodiak, City of-Kodiak Police Station 217 Lower Mill Bay Road Kodiak AK 99615 WSW 0.26 / 1,391.43 -82 p1p-148-820632533-x1x Status | LUST Event ID: Cleanup Complete | 2566 m27d dd-TANK-891283477-aa Kodiak Regional Office Building 211 Mission Road Kodiak AK WSW 0.27 / 1,440.67 -105 p1p-149-891283477-x1x m28d dd-SHWS-820620370-aa Kodiak, City of-Pearson Cove Lift Station #4 Father Herman Road, Kodiak, AK 99615 AK E 0.31 / 1,635.48 -136 p1p-150-820620370-x1x m28d dd-LUST-820630828-aa Kodiak, City of-Pearson Cove Lift Station #4 Father Herman Road Kodiak AK 99615 E 0.31 / 1,635.48 -136 p1p-151-820630828-x1x 133 135 136 138 140 141 143 144 146 148 149 150 151 24 25 25 25 25 25 25 25 26 26 27 28 28 LUST SHWS SHWS SHWS SHWS LUST LUST LUST SHWS LUST TANK SHWS LUST DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 237 of 264 14 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number Status | LUST Event ID: Cleanup Complete | 2565 m29d dd-SHWS-820619165-aa Former Kodiak City Market Building 114 Mill Bay Road, Kodiak, AK 99615 AK WSW 0.31 / 1,647.89 -100 p1p-153-820619165-x1x m30d dd-SHWS-820619472-aa Kodiak Council on Alcoholism 115 Mill Bay Road, Kodiak, AK 99615 AK WSW 0.31 / 1,654.93 -100 p1p-154-820619472-x1x m31d dd-SHWS-820620381-aa AT&T Alascom Kodiak Earth Station 1 123 Mill Bay Road, Kodiak, AK 99615 AK WSW 0.34 / 1,818.17 -112 p1p-159-820620381-x1x m31d dd-INST-820627021-aa AT&T Alascom Kodiak Earth Station 1 123 Mill Bay Road, Kodiak, AK 99615 AK WSW 0.34 / 1,818.17 -112 p1p-163-820627021-x1x m31d dd-LUST-820631453-aa AT&T Alascom Kodiak Earth Station 1 123 Mill Bay Road Kodiak AK 99615 WSW 0.34 / 1,818.17 -112 p1p-167-820631453-x1x Status | LUST Event ID: Cleanup Complete - Institutional Controls | 621 m32d dd-SHWS-866546419-aa Kodiak Plaza Apartment Complex 305 Center Avenue, Kodiak, AK 99615 AK WSW 0.36 / 1,896.39 -121 p1p-171-866546419-x1x m33d dd-SHWS-820619163-aa Kodiak - Burma Road FUDS MMRP Burma Road, Kodiak, AK 99619 AK W 0.39 / 2,035.35 -106 p1p-174-820619163-x1x m33d dd-SHWS-820619280-aa USFWS - Kodiak NWR Lilly Lake Float Plane Stall Lilly Lake; Kodiak NWR, Kodiak, AK 99615 AK W 0.39 / 2,035.35 -106 p1p-179-820619280-x1x m33d dd-SHWS-820619484-aa Island Hoppers-Kodiak P.O. Box 890; , Kodiak, AK 99615 AK W 0.39 / 2,035.35 -106 p1p-180-820619484-x1x m33d dd-SHWS-820619485-aa USCG Kodiak Pumphouse OWS/UST Tank ID N11T Nyman Peninsula; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 -106 p1p-182-820619485-x1x m33d dd-SHWS-820620068-aa USCG Kodiak Coast Guard Support T2 Bldg ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 -106 p1p-183-820620068-x1x m33d dd-SHWS-820620377-aa Hertz Car and Truck Rental - Kodiak Kodiak Airport; , Kodiak, AK 99615 AK W 0.39 / 2,035.35 -106 p1p-186-820620377-x1x 153 154 159 163 167 171 174 179 180 182 183 186 29 30 31 31 31 32 33 33 33 33 33 33 SHWS SHWS SHWS INST LUST SHWS SHWS SHWS SHWS SHWS SHWS SHWS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 238 of 264 15 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m33d dd-SHWS-820620382-aa USFWS - Kodiak NWR Airplane Hangar Airplane Hangar; Kodiak NWR, Kodiak, AK 99615 AK W 0.39 / 2,035.35 -106 p1p-187-820620382-x1x m33d dd-SHWS-820620383-aa Kodiak, City of-Pillar Creek Pump Station Monashka Bay Road; , Kodiak, AK 99615 AK W 0.39 / 2,035.35 -106 p1p-188-820620383-x1x m33d dd-SHWS-820620385-aa USCG Kodiak Coast Guard Tank S38 ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 -106 p1p-191-820620385-x1x m33d dd-SHWS-820620483-aa USCG Kodiak Site #4, Army Diesel UST"S ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 -106 p1p-192-820620483-x1x m33d dd-SHWS-820620489-aa USCG Kodiak Coast Guard Support WOT-1 ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 -106 p1p-195-820620489-x1x m33d dd-SHWS-820620490-aa USCG Kodiak Coast Guard Tank S37 ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 -106 p1p-196-820620490-x1x m33d dd-INST-820627094-aa USCG Kodiak Coast Guard Support T2 Bldg ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 -106 p1p-197-820627094-x1x m33d dd-LUST-820630686-aa Hertz Car and Truck Rental - Kodiak Kodiak Airport; Kodiak AK 99615 W 0.39 / 2,035.35 -106 p1p-200-820630686-x1x Status | LUST Event ID: Cleanup Complete | 627 m33d dd-LUST-820630704-aa Kodiak, City of-Pillar Creek Pump Station Monashka Bay Road; Kodiak AK 99615 W 0.39 / 2,035.35 -106 p1p-201-820630704-x1x Status | LUST Event ID: Cleanup Complete | 789 m33d dd-LUST-820631005-aa USFWS - Kodiak NWR Lilly Lake Float Plane Stall Lilly Lake; Kodiak NWR Kodiak AK 99615 W 0.39 / 2,035.35 -106 p1p-203-820631005-x1x Status | LUST Event ID: Cleanup Complete | 785 m33d dd-LUST-820631006-aa USFWS - Kodiak NWR Airplane Hangar Airplane Hangar; Kodiak NWR Kodiak AK 99615 W 0.39 / 2,035.35 -106 p1p-205-820631006-x1x Status | LUST Event ID: Cleanup Complete | 786 m33d dd-LUST-820631159-aa USCG Kodiak Coast Guard Support T2 Bldg ; Kodiak AK 99619 W 0.39 / 2,035.35 -106 p1p-206-820631159-x1x Status | LUST Event ID: Cleanup Complete - Institutional Controls | 593 m33d dd-LUST-820631745-aa USCG Kodiak Coast Guard Tank S38 ; Kodiak AK 99619 W 0.39 / 2,035.35 -106 p1p-209-820631745-x1x 187 188 191 192 195 196 197 200 201 203 205 206 209 33 33 33 33 33 33 33 33 33 33 33 33 33 SHWS SHWS SHWS SHWS SHWS SHWS INST LUST LUST LUST LUST LUST LUST DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 239 of 264 16 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number Status | LUST Event ID: Cleanup Complete | 820 m33d dd-LUST-820631747-aa USCG Kodiak Coast Guard Support WOT-1 ; Kodiak AK 99619 W 0.39 / 2,035.35 -106 p1p-210-820631747-x1x Status | LUST Event ID: Cleanup Complete | 819 m33d dd-LUST-820631748-aa USCG Kodiak Coast Guard Tank S37 ; Kodiak AK 99619 W 0.39 / 2,035.35 -106 p1p-211-820631748-x1x Status | LUST Event ID: Cleanup Complete | 840 m33d dd-LUST-820632050-aa USCG Kodiak Site #4, Army Diesel UST"S ; Kodiak AK 99619 W 0.39 / 2,035.35 -106 p1p-212-820632050-x1x Status | LUST Event ID: Open | 497 m33d dd-LUST-820632601-aa Island Hoppers-Kodiak P.O. Box 890; Kodiak AK 99615 W 0.39 / 2,035.35 -106 p1p-215-820632601-x1x Status | LUST Event ID: Cleanup Complete | 723 m33d dd-LUST-820632602-aa USCG Kodiak Pumphouse OWS/UST Tank ID N11T Nyman Peninsula; Kodiak AK 99619 W 0.39 / 2,035.35 -106 p1p-217-820632602-x1x Status | LUST Event ID: Open | 724 m34d dd-SHWS-820619251-aa USCG Kodiak Tank N38T Chiniak Highway, South Rezanof Road, Kodiak, AK 99619 AK W 0.39 / 2,041.63 -107 p1p-219-820619251-x1x m35d dd-SHWS-820620492-aa JD&S Manns Service Rentals 101 Center Ave.; , Kodiak, AK 99615 AK WSW 0.39 / 2,041.98 -111 p1p-220-820620492-x1x m35d dd-LUST-820632634-aa JD&S Manns Service Rentals 101 Center Ave.; Kodiak AK 99615 WSW 0.39 / 2,041.98 -111 p1p-225-820632634-x1x Status | LUST Event ID: Cleanup Complete | 550 m36d dd-SHWS-820619953-aa Kodiak "Y" Intersection "Y" Intersection, Center, Rezanof, Mill Bay, Kodiak, AK 99615 AK W 0.40 / 2,108.75 -105 p1p-231-820619953-x1x m37d dd-FUDS-882128659-aa KODIAK ACS RREL ANX KODIAK, NE. OF AK NE 0.40 / 2,137.92 -39 p1p-233-882128659-x1x FUDS Property No: F10AK0286 m38d dd-SHWS-820619490-aa Deveau Building Company-Kodiak 122 WEST REZANOF, Kodiak, AK 99615 AK W 0.41 / 2,161.54 -107 p1p-234-820619490-x1x m38d dd-LUST-820632165-aa Deveau Building Company-Kodiak 122 WEST REZANOF Kodiak AK 99615 W 0.41 / 2,161.54 -107 p1p-236-820632165-x1x 210 211 212 215 217 219 220 225 231 233 234 236 33 33 33 33 33 34 35 35 36 37 38 38 LUST LUST LUST LUST LUST SHWS SHWS LUST SHWS FUDS SHWS LUST DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 240 of 264 17 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number Status | LUST Event ID: Cleanup Complete | 2745 m39d dd-SHWS-820619951-aa St. Paul (Small Boat) Harbor Shelikof Street and, Marine Way, Kodiak, AK 99615 AK WSW 0.47 / 2,464.79 -137 p1p-237-820619951-x1x m40d dd-SHWS-820619146-aa USCG Kodiak Bldg 24 Steam Plant Nyman Peninsula, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-239-820619146-x1x m40d dd-SHWS-820619149-aa USCG Aviation Hill Bldg 01, Area F Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-241-820619149-x1x m40d dd-SHWS-820619262-aa USCG Kodiak Site 10 Air Station Cape Spencer Street, Womens Bay, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-243-820619262-x1x m40d dd-SHWS-820619264-aa USCG Kodiak Site 06B Nyman Penin FF Nyman Peninsula, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-250-820619264-x1x m40d dd-SHWS-820619265-aa USCG Kodiak Site 07A Barrel Stor. 1 Former Kodiak Army/Navy Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-258-820619265-x1x m40d dd-SHWS-820619266-aa USCG Kodiak Site 07B Barrel Stor. 2 kjh, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-264-820619266-x1x m40d dd-SHWS-820619267-aa USCG Kodiak Site 11 Paint Storage Former Kodiak Army/Navy Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-266-820619267-x1x m40d dd-SHWS-820619276-aa USCG Kodiak Site 12 Drum Disposal Buskin Lake, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-269-820619276-x1x m40d dd-SHWS-820619359-aa USCG Kodiak Site 24 Drum Disp. Area Coast Guard Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-274-820619359-x1x m40d dd-SHWS-820619361-aa USCG Kodiak Site 27A Building 585 AUW Compound, Building 585, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-276-820619361-x1x m40d dd-SHWS-820619362-aa USCG Kodiak Site 20 Hangar 2 Coast Guard Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-278-820619362-x1x 237 239 241 243 250 258 264 266 269 274 276 278 39 40 40 40 40 40 40 40 40 40 40 40 SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 241 of 264 18 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m40d dd-SHWS-820619363-aa USCG Kodiak Site 36 Firing Range Kodiak Municipal Airport, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-280-820619363-x1x m40d dd-SHWS-820619381-aa USCG Kodiak Site 22 hkgf, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-282-820619381-x1x m40d dd-SHWS-820619464-aa USCG Kodiak Site 28 Former Bldg. 17 fk, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-284-820619464-x1x m40d dd-SHWS-820619465-aa USCG Kodiak Site 29 Building S3 Coast Guard Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-285-820619465-x1x m40d dd-SHWS-820619466-aa USCG Kodiak Site 30 Bldg. Stand S16 Coast Guard Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-288-820619466-x1x m40d dd-SHWS-820619467-aa USCG Kodiak Site 31 Nyman LPb Waste Seafarer Drive, W. End of Nyman Peninsula, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-290-820619467-x1x m40d dd-SHWS-820619477-aa USCG Kodiak Site 32 Marine Sediment Inner Womens Bay, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-291-820619477-x1x m40d dd-SHWS-820619847-aa USCG Aviation Hill Bldg 18, Area L Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-295-820619847-x1x m40d dd-SHWS-820619848-aa USCG Aviation Hill Bldg 19, Area K Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-297-820619848-x1x m40d dd-SHWS-820619849-aa USCG Aviation Hill Bldg 20, Area E Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-299-820619849-x1x m40d dd-SHWS-820619850-aa USCG Aviation Hill Bldg 21, AreaB&C Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-301-820619850-x1x m40d dd-SHWS-820619851-aa USCG Aviation Hill Bldg 85, Area H Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-303-820619851-x1x m40d dd-SHWS-820619852-aa USCG Aviation Hill Bldg 86, Area I Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-305-820619852-x1x 280 282 284 285 288 290 291 295 297 299 301 303 305 40 40 40 40 40 40 40 40 40 40 40 40 40 SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 242 of 264 19 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m40d dd-SHWS-820619853-aa USCG Aviation Hill Bldg 87, Area J Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-307-820619853-x1x m40d dd-SHWS-820619927-aa USCG Aviation Hill Bldg 02, Area G Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-308-820619927-x1x m40d dd-SHWS-820619928-aa USCG Aviation Hill Bldg 03, Area D Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-310-820619928-x1x m40d dd-SHWS-820620076-aa USCG Kodiak Site 13 Drum Disposal 2 Buskin Lake, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-312-820620076-x1x m40d dd-SHWS-820620078-aa USCG Kodiak Fire Tr Z28- 29 Site 5 Fire Training Area, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-313-820620078-x1x m40d dd-SHWS-820620368-aa USCG Kodiak Upper Government Hill Upper Government Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-315-820620368-x1x m40d dd-INST-820626404-aa USCG Kodiak Site 07A Barrel Stor. 1 Former Kodiak Army/Navy Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-318-820626404-x1x m40d dd-INST-820626407-aa USCG Kodiak Site 12 Drum Disposal Buskin Lake, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-324-820626407-x1x m40d dd-SHWS-877460319-aa USCG Kodiak Building 28 Airport Staging Area, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 -114 p1p-329-877460319-x1x m41d dd-SHWS-820619949-aa Residence - 1425 Ismailov Drive 1425 Ismalov Drive, Kodiak, AK 99615 AK ENE 0.50 / 2,615.93 -98 p1p-333-820619949-x1x m42d dd-SHWS-820619357-aa Residence - Zentner Street HHOT 1416 Zentner Street, Kodiak, AK 99615 AK ENE 0.52 / 2,732.78 -75 p1p-338-820619357-x1x m43d dd-SHWS-820620069-aa Kodiak, City of-Lower Reservoir Pump 1211 Selief Lane; , Kodiak, AK 99615 AK N 0.54 / 2,852.54 3 p1p-342-820620069-x1x 307 308 310 312 313 315 318 324 329 333 338 342 40 40 40 40 40 40 40 40 40 41 42 43 SHWS SHWS SHWS SHWS SHWS SHWS INST INST SHWS SHWS SHWS SHWS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 243 of 264 20 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m44d dd-SHWS-894584510-aa Waldo's Center Quality Cleaners 112 Ole Johnson Avenue, Kodiak, AK 99615 AK ENE 0.55 / 2,892.99 -54 p1p-344-894584510-x1x m45d dd-SHWS-820619468-aa Waldo Center 1600 Mill Bay Road, Kodiak, AK 99615 AK NE 0.65 / 3,428.34 -54 p1p-345-820619468-x1x m46d dd-SHWS-820620494-aa Kodiak Sanitation 1617 Mill Bay RD, Kodiak, AK 99615 AK NE 0.65 / 3,442.85 -54 p1p-348-820620494-x1x m47d dd-SHWS-820620840-aa Commercial Property - 1614 Mill Bay Road 1614 Mill Bay Road, Kodiak, AK 99615 AK NE 0.68 / 3,583.96 -56 p1p-350-820620840-x1x m48d dd-SHWS-820620839-aa Commercial Property - 319 Shelikof Street 319 Shelikof Street, Kodiak, AK 99615 AK WSW 0.70 / 3,713.95 -123 p1p-351-820620839-x1x m49d dd-SHWS-820620372-aa Kodiak Electric Assoc. Warehouse 1713 Chichenoff Rd.; , Kodiak, AK 99615 AK ENE 0.73 / 3,863.22 -72 p1p-353-820620372-x1x m50d dd-SHWS-820620250-aa Kodiak, City of-Dog Bay Harbor Used Oil Near Island, Kodiak, AK 99615 AK SW 0.74 / 3,894.22 -145 p1p-354-820620250-x1x m51d dd-SHWS-820619364-aa Bang Residence 1620 Larch Street, Near Lynden Way, Kodiak, AK 99615 AK NE 0.76 / 3,987.45 -48 p1p-356-820619364-x1x m52d dd-SHWS-820620065-aa Kodiak Public Safety Building Lot 211 Bartel Avenue, Kodiak, AK 99615 AK ENE 0.80 / 4,222.75 -69 p1p-358-820620065-x1x m53d dd-SHWS-820620373-aa Kodiak State Trooper Building 211 Bartel Rd.; , Kodiak, AK 99615 AK ENE 0.80 / 4,234.77 -70 p1p-360-820620373-x1x m54d dd-SHWS-820619826-aa Vacant Land 110 Bartel Avenue 110 Bartel Avenue, Kodiak, AK 99615 AK ENE 0.81 / 4,275.03 -63 p1p-361-820619826-x1x m55d dd-SHWS-898204849-aa Commercial Property - 1811 Chichenoff Drive 1811 Chichenoff Drive, Kodiak, AK 99615 AK ENE 0.81 / 4,292.17 -70 p1p-363-898204849-x1x m56d dd-SHWS-898204887-aa Commercial Property - 1815 Chichenoff Drive 1815 Chichenoff Drive, Kodiak, AK 99615 AK ENE 0.82 / 4,307.40 -70 p1p-364-898204887-x1x 344 345 348 350 351 353 354 356 358 360 361 363 364 44 45 46 47 48 49 50 51 52 53 54 55 56 SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS SHWS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 244 of 264 21 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Map Key DB Company/Site Name Address Direction Distance (mi/ft) Elev Diff (ft) Page Number m57d dd-FUDS-882126727-aa FORT GREELY DOCK, KODIAK KODIAK AK WSW 0.85 / 4,504.57 -103 p1p-364-882126727-x1x FUDS Property No: F10AK0285 m58d dd-SHWS-820619158-aa Kodiak Fish Tech Center UST 900 Trident Way, Near Island, Kodiak, AK 99617 AK SW 0.96 / 5,078.14 -24 p1p-365-820619158-x1x m59d dd-SHWS-820619487-aa MarkAir - Kodiak (LUST) Kodiak Airport; , Kodiak, AK 99615 AK ENE 0.97 / 5,118.44 -45 p1p-368-820619487-x1x 364 365 368 57 58 59 FUDS SHWS SHWS DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 245 of 264 22 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 h-Executive Summary: Summary by Data Source Standard Federal RCRA SQG - RCRA Small Quantity Generators List A search of the RCRA SQG database, dated Jan 31, 2022 has found that there are 1 RCRA SQG site(s) within approximately 0.25 miles of the project property. Lower Elevation Address Direction Distance (mi/ft)Map Key KODIAK ISLAND BOROUGH SCHOOL DISTRICT 722 MILL BAY ROAD KODIAK AK 99615 WNW 0.09 / 450.49 m-5-858248837-a EPA Handler ID: AKR000206664 RCRA VSQG - RCRA Very Small Quantity Generators List A search of the RCRA VSQG database, dated Jan 31, 2022 has found that there are 1 RCRA VSQG site(s) within approximately 0.25 miles of the project property. Lower Elevation Address Direction Distance (mi/ft)Map Key AKARNG KODIAK ARMORY 125 POWELL ST KODIAK AK 99615 NE 0.22 / 1,144.36 m-21-810589060-a EPA Handler ID: AK0000857516 FED BROWNFIELDS - The Assessment, Cleanup and Redevelopment Exchange System (ACRES) Brownfield Database A search of the FED BROWNFIELDS database, dated Aug 20, 2021 has found that there are 1 FED BROWNFIELDS site(s) within approximately 0.50 miles of the project property. Lower Elevation Address Direction Distance (mi/ft)Map Key KIB Projects Office/Mental Health Complex 717 Rezanof Drive E KODIAK AK 99615 E 0.00 / 0.00 m-1-887238307-a Acres Property ID: 242556 State SHWS - Contaminated Sites Program Database A search of the SHWS database, dated Apr 21, 2022 has found that there are 92 SHWS site(s) within approximately 1.00 miles of the project property. Equal/Higher Elevation Address Direction Distance (mi/ft)Map Key Kodiak, City of-Lower Reservoir Pump 1211 Selief Lane; , Kodiak, AK 99615 AK N 0.54 / 2,852.54 m-43-820620069-a 5 21 1 43 Executive Summary: Summary by Data Source DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 246 of 264 23 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key Kodiak Armory Powell Avenue, Kodiak, AK 99615 AK E 0.05 / 286.07 m-2-820619478-a Kodiak High School HOT 722 Upper Mill Bay Road, Kodiak, AK 99615 AK WNW 0.09 / 450.49 m-5-820619473-a Kodiak, City of-Lift Station #1 710 Mill Bay Road;, Kodiak, AK 99615 AK WNW 0.09 / 452.77 m-6-820619279-a Kodiak Island Borough Building 710 Mill Bay Rd.; , Kodiak, AK 99615 AK WNW 0.09 / 452.77 m-6-820619486-a Kodiak, City of-Kodiak Spruce Cape 710 Mill Bay Rd, Kodiak, AK 99615 AK WNW 0.09 / 452.77 m-6-820619818-a AT&T Alascom Kodiak Earth Station 1 510 Mill Bay Road, Kodiak, AK 99615 AK W 0.11 / 567.02 m-9-820619952-a USFWS Kodiak NWR Triplex 512 Mill Bay Road, Kodiak, AK 99615 AK W 0.11 / 600.85 m-12-882051050-a USPS Kodiak Post Office 419 Lower Mill Bay Road, Kodiak, AK 99615 AK W 0.17 / 871.21 m-14-820619838-a USCG Kodiak Boathouse (UST 17) Bldg 23 NSN, Kodiak, AK 99619 AK SW 0.20 / 1,044.45 m-16-820620374-a USCG Kodiak Site #6A, Mogas Tanks ; , Kodiak, AK 99619 AK SW 0.20 / 1,044.45 m-16-820620379-a USCG - Quartermaster MA7 - MA8, Site 14 ; , Kodiak, AK 99619 AK SW 0.20 / 1,044.45 m-16-820620481-a Osborne Property-Kodiak 717 Willow Street, Kodiak, AK 99615 AK NW 0.20 / 1,047.64 m-17-820619855-a Kodiak Public Library 319 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.20 / 1,057.72 m-18-820619253-a 2 5 6 6 6 9 12 14 16 16 16 17 18DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 247 of 264 24 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key Kodiak Public Library Culvert Spill 319 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.20 / 1,057.72 m-18-820619367-a Residence - 1117 Steller Way HHOT 1117 Steller Way, Kodiak, AK 99615 AK ENE 0.22 / 1,163.14 m-22-820619252-a PTI Central Office-Kodiak 1119 Mill Bay Road; , Kodiak, AK 99615 AK NE 0.24 / 1,279.76 m-24-820620493-a Kodiak Police Dept 219 Lower Mill Bay Rd, Kodiak, AK 99615 AK WSW 0.26 / 1,389.73 m-25-820618909-a Kodiak Fire Department 219 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.26 / 1,389.73 m-25-820619148-a Kodiak Fire Department Facility 219 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.26 / 1,389.73 m-25-820620355-a Kodiak, City of-Kodiak Police Department 219 Lower Mill Bay Road; , Kodiak, AK 99615 AK WSW 0.26 / 1,389.73 m-25-820620384-a Kodiak, City of-Kodiak Police Station 217 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.26 / 1,391.43 m-26-820619817-a Kodiak, City of-Pearson Cove Lift Station #4 Father Herman Road, Kodiak, AK 99615 AK E 0.31 / 1,635.48 m-28-820620370-a Former Kodiak City Market Building 114 Mill Bay Road, Kodiak, AK 99615 AK WSW 0.31 / 1,647.89 m-29-820619165-a Kodiak Council on Alcoholism 115 Mill Bay Road, Kodiak, AK 99615 AK WSW 0.31 / 1,654.93 m-30-820619472-a AT&T Alascom Kodiak Earth Station 1 123 Mill Bay Road, Kodiak, AK 99615 AK WSW 0.34 / 1,818.17 m-31-820620381-a Kodiak Plaza Apartment Complex 305 Center Avenue, Kodiak, AK 99615 AK WSW 0.36 / 1,896.39 m-32-866546419-a 18 22 24 25 25 25 25 26 28 29 30 31 32DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 248 of 264 25 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key USCG Kodiak Site #4, Army Diesel UST"S ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 m-33-820620483-a USCG Kodiak Coast Guard Support WOT-1 ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 m-33-820620489-a USCG Kodiak Coast Guard Tank S37 ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 m-33-820620490-a Kodiak - Burma Road FUDS MMRP Burma Road, Kodiak, AK 99619 AK W 0.39 / 2,035.35 m-33-820619163-a USFWS - Kodiak NWR Lilly Lake Float Plane Stall Lilly Lake; Kodiak NWR, Kodiak, AK 99615 AK W 0.39 / 2,035.35 m-33-820619280-a Island Hoppers-Kodiak P.O. Box 890; , Kodiak, AK 99615 AK W 0.39 / 2,035.35 m-33-820619484-a USCG Kodiak Pumphouse OWS/UST Tank ID N11T Nyman Peninsula; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 m-33-820619485-a USCG Kodiak Coast Guard Support T2 Bldg ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 m-33-820620068-a Hertz Car and Truck Rental - Kodiak Kodiak Airport; , Kodiak, AK 99615 AK W 0.39 / 2,035.35 m-33-820620377-a USFWS - Kodiak NWR Airplane Hangar Airplane Hangar; Kodiak NWR, Kodiak, AK 99615 AK W 0.39 / 2,035.35 m-33-820620382-a Kodiak, City of-Pillar Creek Pump Station Monashka Bay Road; , Kodiak, AK 99615 AK W 0.39 / 2,035.35 m-33-820620383-a USCG Kodiak Coast Guard Tank S38 ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 m-33-820620385-a USCG Kodiak Tank N38T Chiniak Highway, South Rezanof Road, Kodiak, AK 99619 AK W 0.39 / 2,041.63 m-34-820619251-a 33 33 33 33 33 33 33 33 33 33 33 33 34DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 249 of 264 26 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key JD&S Manns Service Rentals 101 Center Ave.; , Kodiak, AK 99615 AK WSW 0.39 / 2,041.98 m-35-820620492-a Kodiak "Y" Intersection "Y" Intersection, Center, Rezanof, Mill Bay, Kodiak, AK 99615 AK W 0.40 / 2,108.75 m-36-820619953-a Deveau Building Company-Kodiak 122 WEST REZANOF, Kodiak, AK 99615 AK W 0.41 / 2,161.54 m-38-820619490-a St. Paul (Small Boat) Harbor Shelikof Street and, Marine Way, Kodiak, AK 99615 AK WSW 0.47 / 2,464.79 m-39-820619951-a USCG Kodiak Bldg 24 Steam Plant Nyman Peninsula, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619146-a USCG Aviation Hill Bldg 01, Area F Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619149-a USCG Kodiak Site 10 Air Station Cape Spencer Street, Womens Bay, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619262-a USCG Kodiak Site 06B Nyman Penin FF Nyman Peninsula, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619264-a USCG Kodiak Site 07A Barrel Stor. 1 Former Kodiak Army/Navy Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619265-a USCG Kodiak Site 07B Barrel Stor. 2 kjh, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619266-a USCG Kodiak Site 11 Paint Storage Former Kodiak Army/Navy Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619267-a USCG Kodiak Site 12 Drum Disposal Buskin Lake, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619276-a USCG Kodiak Site 24 Drum Disp. Area Coast Guard Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619359-a 35 36 38 39 40 40 40 40 40 40 40 40 40DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 250 of 264 27 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key USCG Kodiak Site 27A Building 585 AUW Compound, Building 585, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619361-a USCG Kodiak Site 20 Hangar 2 Coast Guard Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619362-a USCG Kodiak Site 36 Firing Range Kodiak Municipal Airport, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619363-a USCG Kodiak Site 22 hkgf, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619381-a USCG Kodiak Site 28 Former Bldg. 17 fk, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619464-a USCG Kodiak Site 29 Building S3 Coast Guard Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619465-a USCG Kodiak Site 30 Bldg. Stand S16 Coast Guard Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619466-a USCG Kodiak Site 31 Nyman LPb Waste Seafarer Drive, W. End of Nyman Peninsula, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619467-a USCG Kodiak Site 32 Marine Sediment Inner Womens Bay, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619477-a USCG Aviation Hill Bldg 18, Area L Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619847-a USCG Aviation Hill Bldg 19, Area K Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619848-a USCG Aviation Hill Bldg 20, Area E Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619849-a USCG Aviation Hill Bldg 21, AreaB&C Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619850-a 40 40 40 40 40 40 40 40 40 40 40 40 40DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 251 of 264 28 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key USCG Aviation Hill Bldg 85, Area H Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619851-a USCG Aviation Hill Bldg 86, Area I Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619852-a USCG Aviation Hill Bldg 87, Area J Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619853-a USCG Aviation Hill Bldg 02, Area G Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619927-a USCG Aviation Hill Bldg 03, Area D Aviation Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820619928-a USCG Kodiak Site 13 Drum Disposal 2 Buskin Lake, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820620076-a USCG Kodiak Fire Tr Z28-29 Site 5 Fire Training Area, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820620078-a USCG Kodiak Upper Government Hill Upper Government Hill, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820620368-a USCG Kodiak Building 28 Airport Staging Area, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-877460319-a Residence - 1425 Ismailov Drive 1425 Ismalov Drive, Kodiak, AK 99615 AK ENE 0.50 / 2,615.93 m-41-820619949-a Residence - Zentner Street HHOT 1416 Zentner Street, Kodiak, AK 99615 AK ENE 0.52 / 2,732.78 m-42-820619357-a Waldo's Center Quality Cleaners 112 Ole Johnson Avenue, Kodiak, AK 99615 AK ENE 0.55 / 2,892.99 m-44-894584510-a Waldo Center 1600 Mill Bay Road, Kodiak, AK 99615 AK NE 0.65 / 3,428.34 m-45-820619468-a 40 40 40 40 40 40 40 40 40 41 42 44 45DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 252 of 264 29 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key Kodiak Sanitation 1617 Mill Bay RD, Kodiak, AK 99615 AK NE 0.65 / 3,442.85 m-46-820620494-a Commercial Property - 1614 Mill Bay Road 1614 Mill Bay Road, Kodiak, AK 99615 AK NE 0.68 / 3,583.96 m-47-820620840-a Commercial Property - 319 Shelikof Street 319 Shelikof Street, Kodiak, AK 99615 AK WSW 0.70 / 3,713.95 m-48-820620839-a Kodiak Electric Assoc. Warehouse 1713 Chichenoff Rd.; , Kodiak, AK 99615 AK ENE 0.73 / 3,863.22 m-49-820620372-a Kodiak, City of-Dog Bay Harbor Used Oil Near Island, Kodiak, AK 99615 AK SW 0.74 / 3,894.22 m-50-820620250-a Bang Residence 1620 Larch Street, Near Lynden Way, Kodiak, AK 99615 AK NE 0.76 / 3,987.45 m-51-820619364-a Kodiak Public Safety Building Lot 211 Bartel Avenue, Kodiak, AK 99615 AK ENE 0.80 / 4,222.75 m-52-820620065-a Kodiak State Trooper Building 211 Bartel Rd.; , Kodiak, AK 99615 AK ENE 0.80 / 4,234.77 m-53-820620373-a Vacant Land 110 Bartel Avenue 110 Bartel Avenue, Kodiak, AK 99615 AK ENE 0.81 / 4,275.03 m-54-820619826-a Commercial Property - 1811 Chichenoff Drive 1811 Chichenoff Drive, Kodiak, AK 99615 AK ENE 0.81 / 4,292.17 m-55-898204849-a Commercial Property - 1815 Chichenoff Drive 1815 Chichenoff Drive, Kodiak, AK 99615 AK ENE 0.82 / 4,307.40 m-56-898204887-a Kodiak Fish Tech Center UST 900 Trident Way, Near Island, Kodiak, AK 99617 AK SW 0.96 / 5,078.14 m-58-820619158-a MarkAir - Kodiak (LUST) Kodiak Airport; , Kodiak, AK 99615 AK ENE 0.97 / 5,118.44 m-59-820619487-a 46 47 48 49 50 51 52 53 54 55 56 58 59DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 253 of 264 30 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 LUST - Leaking Underground Storage Tanks Site List A search of the LUST database, dated Apr 21, 2022 has found that there are 26 LUST site(s) within approximately 0.50 miles of the project property. Lower Elevation Address Direction Distance (mi/ft)Map Key Kodiak, City of-Kodiak Spruce Cape 710 Mill Bay Rd Kodiak AK 99615 WNW 0.09 / 452.77 m-6-820630899-a Status | LUST Event ID: Cleanup Complete | 2729 Kodiak Island Borough Building 710 Mill Bay Rd.; Kodiak AK 99615 WNW 0.09 / 452.77 m-6-820632603-a Status | LUST Event ID: Cleanup Complete - Institutional Controls | 726 Kodiak, City of-Lift Station #1 710 Mill Bay Road; Kodiak AK 99615 WNW 0.09 / 452.77 m-6-820630700-a Status | LUST Event ID: Cleanup Complete | 788 USCG Kodiak Site #6A, Mogas Tanks ; Kodiak AK 99619 SW 0.20 / 1,044.45 m-16-820632780-a Status | LUST Event ID: Open | 496 USCG Kodiak Boathouse (UST 17) Bldg 23 NSN Kodiak AK 99619 SW 0.20 / 1,044.45 m-16-820631145-a Status | LUST Event ID: Cleanup Complete - Institutional Controls | 562 USCG - Quartermaster MA7 - MA8, Site 14 ; Kodiak AK 99619 SW 0.20 / 1,044.45 m-16-820631738-a Status | LUST Event ID: Cleanup Complete | 499 PTI Central Office-Kodiak 1119 Mill Bay Road; Kodiak AK 99615 NE 0.24 / 1,279.76 m-24-820631915-a Status | LUST Event ID: Cleanup Complete | 853 Kodiak, City of-Kodiak Police Department 219 Lower Mill Bay Road; Kodiak AK 99615 WSW 0.26 / 1,389.73 m-25-820630705-a Status | LUST Event ID: Cleanup Complete | 790 Kodiak Fire Department Facility 219 Lower Mill Bay Road Kodiak AK 99615 WSW 0.26 / 1,389.73 m-25-820631436-a Status | LUST Event ID: Open | 2966 Kodiak Police Dept 219 Lower Mill Bay Rd Kodiak AK 99615 WSW 0.26 / 1,389.73 m-25-820630771-a Status | LUST Event ID: Cleanup Complete | 2281 Kodiak, City of-Kodiak Police Station 217 Lower Mill Bay Road Kodiak AK 99615 WSW 0.26 / 1,391.43 m-26-820632533-a Status | LUST Event ID: Cleanup Complete | 2566 Kodiak, City of-Pearson Cove Lift Station #4 Father Herman Road Kodiak AK 99615 E 0.31 / 1,635.48 m-28-820630828-a 6 6 6 16 16 16 24 25 25 25 26 28DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 254 of 264 31 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key Status | LUST Event ID: Cleanup Complete | 2565 AT&T Alascom Kodiak Earth Station 1 123 Mill Bay Road Kodiak AK 99615 WSW 0.34 / 1,818.17 m-31-820631453-a Status | LUST Event ID: Cleanup Complete - Institutional Controls | 621 USCG Kodiak Coast Guard Tank S38 ; Kodiak AK 99619 W 0.39 / 2,035.35 m-33-820631745-a Status | LUST Event ID: Cleanup Complete | 820 USCG Kodiak Coast Guard Support T2 Bldg ; Kodiak AK 99619 W 0.39 / 2,035.35 m-33-820631159-a Status | LUST Event ID: Cleanup Complete - Institutional Controls | 593 USCG Kodiak Coast Guard Support WOT-1 ; Kodiak AK 99619 W 0.39 / 2,035.35 m-33-820631747-a Status | LUST Event ID: Cleanup Complete | 819 USCG Kodiak Coast Guard Tank S37 ; Kodiak AK 99619 W 0.39 / 2,035.35 m-33-820631748-a Status | LUST Event ID: Cleanup Complete | 840 USCG Kodiak Site #4, Army Diesel UST"S ; Kodiak AK 99619 W 0.39 / 2,035.35 m-33-820632050-a Status | LUST Event ID: Open | 497 Island Hoppers-Kodiak P.O. Box 890; Kodiak AK 99615 W 0.39 / 2,035.35 m-33-820632601-a Status | LUST Event ID: Cleanup Complete | 723 USCG Kodiak Pumphouse OWS/UST Tank ID N11T Nyman Peninsula; Kodiak AK 99619 W 0.39 / 2,035.35 m-33-820632602-a Status | LUST Event ID: Open | 724 Hertz Car and Truck Rental - Kodiak Kodiak Airport; Kodiak AK 99615 W 0.39 / 2,035.35 m-33-820630686-a Status | LUST Event ID: Cleanup Complete | 627 Kodiak, City of-Pillar Creek Pump Station Monashka Bay Road; Kodiak AK 99615 W 0.39 / 2,035.35 m-33-820630704-a Status | LUST Event ID: Cleanup Complete | 789 USFWS - Kodiak NWR Airplane Hangar Airplane Hangar; Kodiak NWR Kodiak AK 99615 W 0.39 / 2,035.35 m-33-820631006-a Status | LUST Event ID: Cleanup Complete | 786 USFWS - Kodiak NWR Lilly Lake Float Plane Stall Lilly Lake; Kodiak NWR Kodiak AK 99615 W 0.39 / 2,035.35 m-33-820631005-a Status | LUST Event ID: Cleanup Complete | 785 JD&S Manns Service Rentals 101 Center Ave.; Kodiak AK 99615 WSW 0.39 / 2,041.98 m-35-820632634-a 31 33 33 33 33 33 33 33 33 33 33 33 35DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 255 of 264 32 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key Status | LUST Event ID: Cleanup Complete | 550 Deveau Building Company-Kodiak 122 WEST REZANOF Kodiak AK 99615 W 0.41 / 2,161.54 m-38-820632165-a Status | LUST Event ID: Cleanup Complete | 2745 UST - Underground Storage Tanks Site List A search of the UST database, dated Feb 21, 2022 has found that there are 7 UST site(s) within approximately 0.25 miles of the project property. Lower Elevation Address Direction Distance (mi/ft)Map Key KMXT Public Radio 710 Mill Bay RD Kodiak AK 99615 WNW 0.09 / 452.77 m-6-820640818-a Facility ID: 2150 DEC Tank ID | Status: 1 | Permanently Out of Use Closed on 12/10/1995 Kodiak Island Borough Offices 710 Mill Bay RD Kodiak AK 99615 WNW 0.09 / 452.77 m-6-820640166-a Facility ID: 2936 DEC Tank ID | Status: 1 | Permanently Out of Use Closed on 11/8/1993 AT&T - Kodiak Earth Station 510 Mill Bay Rd Kodiak AK 99615 W 0.11 / 567.02 m-9-820640588-a Facility ID: 715 DEC Tank ID | Status: 1 | Permanently Out of Use Closed on 11/3/1991, 2 | Currently in Use USPS Kodiak 419 Lower Mill Bay Rd Kodiak AK 99615 W 0.17 / 871.21 m-14-861931627-a Facility ID: 3607 DEC Tank ID | Status: 1 | Currently in Use Kodiak Armory 125 Powell AVE Kodiak AK 99615 NE 0.20 / 1,044.02 m-15-820639451-a Facility ID: 506 DEC Tank ID | Status: 1 | Permanently Out of Use Closed on 11/27/1990, 2 | Permanently Out of Use Closed on 11/27/1990 Kodiak Public Library 319 Lower Mill Bay Rd Kodiak AK 99615 WSW 0.20 / 1,057.72 m-18-878620655-a Facility ID: 3421 Glacier State Telco 1115 Mill Bay RD Kodiak AK 99615 NNE 0.23 / 1,217.41 m-23-820641100-a Facility ID: 636 DEC Tank ID | Status: 1 | Permanently Out of Use Closed on 9/5/1994 TANK - Bulk Fuel Inventory A search of the TANK database, dated Apr 1, 2021 has found that there are 7 TANK site(s) within approximately 0.50 miles of the project property. Lower Elevation Address Direction Distance (mi/ft)Map Key Kodiak Island Borough School District - Kodiak High School 917 East Rezonof Drive Kodiak AK ENE 0.09 / 448.83 m-4-891283583-a 38 6 6 9 14 15 18 23 4DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 256 of 264 33 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key Kodiak Electric Association - Generating Station 615 Sargent Road Kodiak AK SSW 0.11 / 578.77 m-10-891282790-a Kodiak Island Borough School District - Kodiak Middle School 1017 East Rezanof Drive Kodiak AK ENE 0.14 / 728.62 m-13-891283585-a Alaska Army National Guard - Kodiak Readiness Center 125 Powell Avenue Kodiak AK NE 0.20 / 1,044.02 m-15-891282787-a Kodiak Island Borough School District - Kodiak Main Elementary School 128 Powell Avenue Kodiak AK NE 0.20 / 1,063.70 m-19-891283584-a Kodiak Griffin Memorial Building 316 Mission Road Kodiak AK WSW 0.22 / 1,142.72 m-20-891283580-a Kodiak Regional Office Building 211 Mission Road Kodiak AK WSW 0.27 / 1,440.67 m-27-891283477-a INST - Sites with Institutional Controls A search of the INST database, dated Apr 21, 2022 has found that there are 9 INST site(s) within approximately 0.50 miles of the project property. Lower Elevation Address Direction Distance (mi/ft)Map Key Kodiak Island Borough Building 710 Mill Bay Rd.; , Kodiak, AK 99615 AK WNW 0.09 / 452.77 m-6-820626909-a USCG Kodiak Boathouse (UST 17) Bldg 23 NSN, Kodiak, AK 99619 AK SW 0.20 / 1,044.45 m-16-820627019-a Osborne Property-Kodiak 717 Willow Street, Kodiak, AK 99615 AK NW 0.20 / 1,047.64 m-17-820626811-a Kodiak Public Library Culvert Spill 319 Lower Mill Bay Road, Kodiak, AK 99615 AK WSW 0.20 / 1,057.72 m-18-820626038-a Residence - 1117 Steller Way HHOT 1117 Steller Way, Kodiak, AK 99615 AK ENE 0.22 / 1,163.14 m-22-820626317-a 10 13 15 19 20 27 6 16 17 18 22DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 257 of 264 34 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key AT&T Alascom Kodiak Earth Station 1 123 Mill Bay Road, Kodiak, AK 99615 AK WSW 0.34 / 1,818.17 m-31-820627021-a USCG Kodiak Coast Guard Support T2 Bldg ; , Kodiak, AK 99619 AK W 0.39 / 2,035.35 m-33-820627094-a USCG Kodiak Site 12 Drum Disposal Buskin Lake, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820626407-a USCG Kodiak Site 07A Barrel Stor. 1 Former Kodiak Army/Navy Base, Kodiak, AK 99619 AK WSW 0.48 / 2,517.18 m-40-820626404-a Non Standard Federal FUDS - Formerly Used Defense Sites A search of the FUDS database, dated May 26, 2021 has found that there are 2 FUDS site(s) within approximately 1.00 miles of the project property. Lower Elevation Address Direction Distance (mi/ft)Map Key KODIAK ACS RREL ANX KODIAK, NE. OF AK NE 0.40 / 2,137.92 m-37-882128659-a FUDS Property No: F10AK0286 FORT GREELY DOCK, KODIAK KODIAK AK WSW 0.85 / 4,504.57 m-57-882126727-a FUDS Property No: F10AK0285 State SPILLS - Spill Prevention and Response Online Spills Database A search of the SPILLS database, dated Feb 15, 2022 has found that there are 8 SPILLS site(s) within approximately 0.12 miles of the project property. Lower Elevation Address Direction Distance (mi/ft)Map Key East Elementry School 710 Mill Bay road AK NE 0.07 / 379.15 m-3-820646117-a Spill ID | Case Closed Date: 38174 | 9/13/2012 12:00:00 AM HIGH SCHOOL 722 MILL BAY ROAD Kodiak AK 99615 WNW 0.09 / 450.49 m-5-867255061-a Spill ID | Case Closed Date: 60764 | 8/9/2019 12:00:00 AM HIGH SCHOOL 722 MILL BAY ROAD Kodiak AK 99615 WNW 0.09 / 450.49 m-5-820681087-a 31 33 40 40 37 57 3 5 5DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 258 of 264 35 erisinfo.com | Environmental Risk Information Services Order No: 22051001204 Lower Elevation Address Direction Distance (mi/ft)Map Key Spill ID | Case Closed Date: 29879 | 5/24/2010 12:00:00 AM HIGH SCHOOL 722 MILL BAY ROAD Kodiak AK 99615 WNW 0.09 / 450.49 m-5-825121975-a Spill ID | Case Closed Date: 47151 | 12/24/2015 12:00:00 AM Global Sea Foods Cannery 800 E. Marine Way Kodiak AK 99615 ESE 0.10 / 535.57 m-7-866041712-a Spill ID | Case Closed Date: 60073 | 12/4/2017 12:00:00 AM 616 E Marine Way 616 E Marine Way Kodiak AK 99615 S 0.10 / 550.27 m-8-848613991-a Spill ID | Case Closed Date: 56524 | 12/23/2016 12:00:00 AM Kodiak Middle School 1017 Rezanof Dr E Kodiak AK 99615 ENE 0.11 / 594.06 m-11-867255479-a Spill ID | Case Closed Date: 60783 | USF&W Triplex 512 Mill Bay Rd. Kodiak AK 99615 W 0.11 / 600.85 m-12-820664712-a Spill ID | Case Closed Date: 27280 | 3/5/2020 12:00:00 AM 5 7 8 11 12 DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 259 of 264 #*#*#*#*#*#*#*#*#*#*#*#*#*") #*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*m57c m37c m4c m7c m8c m3c m2c m1c m20c m32c m55c m10c m51c m59c m50c m56c m53cm49c m30c m46c m23c m39c m11c m45c m54c m36c m29c m42c m41c m47c m48c m43c m52c m58c m27c m44c m21c m13c m19c m5c(5) m9c(2) m6c(9) m18c(4) m22c(2) m38c(2) m31c(3) m15c(2) m28c(2) m17c(2) m24c(2) m35c(2) m14c(2) m26c(2) m25c(7) m12c(2) m16c(7) m33c(24) m40c(33) Ko d i a k Ko d i a k KodiakKodiak KodiakKodiak Alaska Maritime Nat'l Wildlife RefAlaska Maritime Nat'l Wildlife Ref Mill Bay RdMission RdE R e zanofDrAlimaqDrLarchStSeliefLnPi l l a r M o u ntainRdHillsideDrThorsheimStTridentW a y W illowStBaranof StIsmailov StLowerMillB ayRdChichenof StS p u r Rd B irchAve Mad senAveMapleAv e Mo nashkaBayRd Cope St EKouskovStResearchCtB e n n y B e nsonDrLechner WayLSt CedarStJ St Oa k A v e ERezanofDrSeliefLnM onas h k a B a y Rd Chiniak Bay Woody Island Channel St Paul Harbor Dog Bay Alaska Mari n e H w y Alaska Mari n e H w y A l a s k a M a rin e H w y AlaskaMarineHw y Kodiak Island Near Island 152°22'W152°22'30"W152°23'W152°23'30"W152°24'W152°24'30"W152°25'W152°25'30"W 57°48'30"N57°48'30"N57°48'N57°48'N57°47'30"N57°47'30"N57°47'N57°47'N57°46'30"N57°46'30"N0.3 0 0.30.15 Miles Order Number: 22051001204 Map: 1.0 Mile Radius 1:19300 Address: 717 Rezanof Drive, Kodiak, AK Source: © 2021 ESRI StreetMap Premium © ERIS Information Inc. Project Property Buffer Outline #*Eris Sites with Higher Elevation ")Eris Sites with Same Elevation #*Eris Sites with Lower Elevation (Eris Sites with Unknown Elevation Eris Areas with Higher Elevation Eris Areas with Same Elevation Eris Areas with Lower Elevation Eris Areas with Unknown Elevation National Wetland Indian Reserve Land 100 Year Flood Zone 500 Year Flood Zone FWS Special Designation AreasFreeways; Highways Traffic Circle; Ramp Major & Minor Arterial Traffic Circle; Ramp Local Road Rail Country State Plume 57 37 4 7 8 3 2 1 20 32 55 10 51 59 50 56 5349 30 46 23 39 11 45 54 36 29 42 41 47 48 43 52 58 27 44 21 13 19 5 (5) 9 (2) 6 (9) 18 (4) 22 (2) 38 (2) 31 (3) 15 (2) 28 (2) 17 (2) 24 (2) 35 (2) 14 (2) 26 (2) 25 (7) 12 (2) 16 (7) 33 (24) 40 (33)DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 260 of 264 #*#*#*#*#*#*#*#*#*#*#*#*") #*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*m37c m4c m7c m8c m3c m2c m1c m20c m32c m10c m53c m49c m30c m46c m23c m39c m11c m45c m34c m36c m29c m42c m41c m47cm43c m52c m27c m44c m21c m13c m19c m5c(5) m9c(2) m6c(9) m18c(4) m22c(2) m38c(2) m31c(3) m15c(2) m28c(2) m17c(2) m24c(2) m35c(2) m14c(2) m26c(2) m25c(7) m12c(2) m16c(7) m33c(24) m40c(33) KodiakKodiak Alaska Maritime Nat'l Wildlife RefAlaska Maritime Nat'l Wildlife Ref F r e d Z h a r o f f M em o r i a l B r i d g e R d Mill Bay RdMissionRdE R ez an of Dr Larch StHillside DrThorsheim StWillowStA lim aqD rBaranof StEMarineWayPill ar M o u n tainR dIsmailovStLowerM illB ayRdChichenof StHemlockStSimeon o fS tBirchAve M a d senAveMa p le Ave T r id entWayCarolynStPurtov StW M arineWay Egan W a y P o w e l l A v e Selig StA r m s t r o n g A v e Shelikof St 1 2 t h A v e C edar StEKouskovStJ StPopl arAve EHillcrestStHigh St Oa k A v e 1 3 t h A v e ErskineAveLi g h t f o o t A v e Chiniak Bay A laskaMarineHwyA l a s k a M a r i n e H w y Alaska Mari n e H w y A l a s k a M a r i n e H w y Kodiak Island Near Island Holiday Island 152°23'W152°23'30"W152°24'W152°24'30"W 57°48'N57°48'N57°47'30"N57°47'30"N57°47'N57°47'N0.15 0 0.150.075 Miles Order Number: 22051001204 Map: 0.5 Mile Radius 1:10100 Address: 717 Rezanof Drive, Kodiak, AK Source: © 2021 ESRI StreetMap Premium © ERIS Information Inc. Project Property Buffer Outline #*Eris Sites with Higher Elevation ")Eris Sites with Same Elevation #*Eris Sites with Lower Elevation (Eris Sites with Unknown Elevation Eris Areas with Higher Elevation Eris Areas with Same Elevation Eris Areas with Lower Elevation Eris Areas with Unknown Elevation National Wetland Indian Reserve Land 100 Year Flood Zone 500 Year Flood Zone FWS Special Designation AreasFreeways; Highways Traffic Circle; Ramp Major & Minor Arterial Traffic Circle; Ramp Local Road Rail Country State Plume 37 4 7 8 3 2 1 20 32 10 53 49 30 46 23 39 11 45 36 29 42 41 4743 52 27 44 21 13 19 5 (5) 9 (2) 6 (9) 18 (4) 22 (2) 38 (2) 31 (3) 15 (2) 28 (2) 17 (2) 24 (2) 35 (2) 14 (2) 26 (2) 25 (7) 12 (2) 16 (7) 33 (24) 40 (33) 34 DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 261 of 264 #*#*#*#*#*#*#*#*")#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*#*m4c m7c m8c m3c m2c m1c m20c m10c m30c m23c m11c m29c m27c m21c m13c m19c m5c(5) m9c(2) m6c(9) m18c(4) m22c(2) m15c(2) m17c(2) m24c(2) m14c(2) m26c(2) m25c(7) m12c(2) m16c(7) KodiakKodiak Alaska Maritime Nat'l Wildlife RefAlaska Maritime Nat'l Wildlife Ref F r e d Z h a r o ff Me mo ri a l Br i d g e RdMission RdMill Bay RdE Rezanof DrWillow StEMarineW ayHeml ockStStellar WayLow erM illBayRdCarolyn StBaranof StThorsheim StEgan W a y P o w e l l A v e Bi r c h A v eHillside Dr12 t h A v e S argentD r Tagura Rd Larch StFir A v e WilsonSt Malutin LnChichenof StErskine AveChilds Dr11th AveWil l ow C i r TaguraRdErskine AveChiniak Bay Alaska Marine HwyAlaska Marine H wy Alaska Marine H wy Alaska Marine HwyKodiak Island Near Island 152°23'30"W152°24'W 57°47'30"N57°47'30"N0.085 0 0.0850.0425 Miles Order Number: 22051001204 Map: 0.25 Mile Radius 1:5500 Address: 717 Rezanof Drive, Kodiak, AK Source: © 2021 ESRI StreetMap Premium © ERIS Information Inc. Project Property Buffer Outline #*Eris Sites with Higher Elevation ")Eris Sites with Same Elevation #*Eris Sites with Lower Elevation (Eris Sites with Unknown Elevation Eris Areas with Higher Elevation Eris Areas with Same Elevation Eris Areas with Lower Elevation Eris Areas with Unknown Elevation National Wetland Indian Reserve Land 100 Year Flood Zone 500 Year Flood Zone FWS Special Designation AreasFreeways; Highways Traffic Circle; Ramp Major & Minor Arterial Traffic Circle; Ramp Local Road Rail Country State Plume 4 7 8 3 2 1 20 10 30 23 11 29 27 21 13 19 5 (5) 9 (2) 6 (9) 18 (4) 22 (2) 15 (2) 17 (2) 24 (2) 14 (2) 26 (2) 25 (7) 12 (2) 16 (7)DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 262 of 264 Source: Esri, Maxar, Earthstar Geographics, and the GIS User Community 152°23'W152°23'30"W152°24'W152°24'30"W 57°48'N57°48'N57°47'30"N57°47'30"N57°47'N57°47'N0.1 0 0.10.05 Miles Order Number: 22051001204Aerial 1:10000 Address: 717 Rezanof Drive, Kodiak, AK © ERIS Information Inc.Source: ESRI World Imagery Year: 2019 DRAFTAGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 263 of 264 152°21'30"W152°22'W152°22'30"W152°23'W152°23'30"W152°24'W152°24'30"W152°25'W152°25'30"W152°26'W 57°49'N57°49'N57°48'30"N57°48'30"N57°48'N57°48'N57°47'30"N57°47'30"N57°47'N57°47'N57°46'30"N57°46'30"N57°46'N57°46'N0.35 0 0.350.175 Miles Order Number: 22051001204Topographic Map 1:24000 Address: 717 Rezanof Drive, AK © ERIS Information Inc. Source: USGS Topographic Map Quadrangle(s): Kodiak D-2 SE 353753, AK; Kodiak D-2 SE 353752, AK Year: 1987DRAFT AGENDA ITEM #2.e. Mental Health Center Facilities Status Discussion Page 264 of 264 Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9390 TO: Kodiak Island Borough Assembly, Mayor Roberts FROM: David Conrad, Administrative Official RE: Managers Report, July 14, 2022 Silent Auction — The Borough currently has an auction online and open until tomorrow at 12:OOPM. Items can be viewed on the website or at Bayside Fire and the Landfill. The KFRC Public space containing the Aquarium and Touch Tank are now opened Thursday's and Friday's from 11:OOam to 4:30pm. As our tenants in the facility include Federal agencies and they are required to wear masks within structures, the Borough is now requiring masks be worn in the public spaces for the immediate future. These requirements will be in place until the community numbers fall and Kodiak is no longer in the "High" category. Manager Search — Eight applicants have submitted the required paperwork for consideration. Four are repeat applicants. The advertisements continue to be on the KIB website and with ICMA and AML. There are several more anticipated. Five executive recruitment firms have provided information associated with the manager recruitment. These packages will be distributed this evening. Employee Compensation Study - Proposals have been received. Staff has reviewed and is currently contacting past customers regarding satisfaction and overall performance. After the information is received the committee will meet and make a recommendation to the assembly for consideration. Active Shooter Class First class was held yesterday with eight employees participating. A second session is being offered in August. This training is not mandatory however all staff will be encouraged to attend. Assessing KANA case depositions are scheduled for the week of August 8`h in Kodiak. Assessing staff continues performing the required field work for the reassessment of properties within the City of Kodiak boundaries. Community Development - The new director is reviewing current documents, plans and operating procedures. Mike will continue to familiarize himself with Kodiak and the interaction of the Community Development Department with the residents of Kodiak. A request has been made to identify departmental issues associated with workflow and staffing. Finance - Staff continues to work on the end of year close out and the new year start. Staff is currently preparing the FY 2023 Budget Book for the Government Finance Officers Association (GFOA) Staff is requesting guidance or concurrence with research time to investigate bonds that could possibly be paid off early. Will invest the time if the assembly agrees. This will take several days of research over several weeks. Engineering and Facilities - Bridge Evaluation and Planning Grant Staff is working with AML and ADOT for an application for rending associated with the bridge replacement and flooding along Rezanof in the Sargent Creek and Russian River area. The KIB will be the sponsoring entity for this application. ADOT has agreed to provide the monetary match requirement. PKIMC Met with the hospital staff today. Staff have clarified that reasons behind requesting the Long -Term Care Center lease be finalized. Discussed the need for the replacement of the Med Air Control Panel. I authorized $23,500. 00 to procure a new replacement. Staff discussed the anticipated R&R capital expenditures anticipated during this fiscal year and interaction to comply with the KIB code requirements. Bulldozer Procurement -- E/F is discussing a certified CAT Rebuild scenario with NC Machinery. The current dozer due to the age does not require the modern emission equipment. This makes the rebuild more advantageous. The modern emissions required on new equipment has typically resulted in higher maintenance costs and repair frequency. Service Area Contracts - A sample contract and statement of work has been emailed to the service area elected officials for review and comment. E,.F will continue discussions and prepare to advertise to award an updated contract. Anticipate scheduling a meeting with the road service area boards during the week of August 8`h when the borough attorney is on island. Tsunami Siren Maintenance Contractor completed site visits 6/17 and 18. Five amplifiers were found non-functional at three locations. Vendor is performing a verification check regarding warranty coverage. Amplifiers will require replacement. KFRC Spill - Staff has provided additional information to the third -party insurer for documentation of future insurance claims. Responsible party has completed the excavation, backfill and removal of the super sacks from the site. The KIB will be informed by the ADEC regarding the remediation plan for the responsible party. The Main Elementary roof is continuing. Work is weather contingent. The anticipated completion date is prior to the scheduled start of school. Landfill - Eagle Nest take permit has been obtained. Awaiting information regarding additional requirements associated with the Alaska Department of Fish and Game. A letter has been provided for a consensus of the assembly to send the letter with the mayor's signature to thank Senator Sullivan for his assistance in resolving this matter. Staff continues to work with the ADEC State Revolving Loan staff for long term low interest loan for COBC associated work. List of Pending Items for Discussion Disposition of Closed School Facilities — Allowable Scope for Current Staff OSHA Voluntary Compliance Visit Continued update of the Personnel Manual ARPA Funding Assignment Discussion Related to State Budget Completion Grant Application and Local Match Funding Leases Teen Court, Red Cross, Fairgrounds, KISA, Chiniak Library, Long Term Care Major Maintenance Funding for Facilities Disposition of Mental Health Buildings Solid Waste Collection Contract Modifications Service Area Contracts Annual Contracts KFRC Staffing and Funding Additional Methods to Reward Employees in Personnel Manual Vehicle Replacement KIB Local Government Lost Revenue Relief Fund (LGLRRF) As of 07/12/2022 Summary of Activity Date Description 12/2/2021 Res. FY2022-18 Grant Acceptance 5/4/2022 Grant Funds Deposit of $1,925,939.01 3/3/2022 Res. FY2023-22 Lost Revenue Expend Authorization Loss Amount Fund Description Percentage Transferred General Fund General Fund 6.1458% $ 118,364 Special Revenue Funds Education Support 13.6955% $ 263,767 Building & Grounds 0.8042% $ 15,488 LEPC - Emergency Planning Committee 0.1818% $ 3,502 Womans Bay Road District 0.3014% $ 5,804 Service District 1 0.2089% $ 4,024 Monashka Bay Road District 0.0401% $ 773 Bay View Road District 0.0126% $ 242 Fire Protection Area 1 0.3678% $ 7,084 Womans Bay Fire Department 0.1063% $ 2,048 KIB Airport Fire District 0.0154% $ 296 Woodland Acre Lights 0.0101% $ 195 Trinity Island Light District 0.0039% $ 75 Mission Tide Gate 0.0090% $ 173 Facilities Fund 4.3271% $ 83,337 Tourism Development 0.4511% $ 8,688 Debt Service - School 53.6743% $ 1,033,733 Enterprise Funds Solid Waste Disposal 17.2143% $ 331,537 Hospital 1.1201% $ 21,572 Long -Term Care 0.9679% $ 18,641 Kodiak Fisheries Research Center 0.3425% $ 6,596 Grand Totals 100% $ 1,925,939 6 10 12 13 1-I 15 16 17 18 19 20 21 22 23 24 25 26 27 -)8 2q 30 31 32 33 34 3_5 36 17 i8 39 40 41 42 43 4 45 46 47 48 49 50 51 Introduced by Borough Manager's Office thru the Mayor Drafted by- Special Projects Support Introduced on 03/03/2022 Adopted on 03/03/2022 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2022-22 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ACCEPTING FUNDS FROM THE STATE OF ALASKA ARPA LOCAL GOVERNMENT LOST REVENUE RELIEF PROGRAM (LGLRRP) TO OFFSET SIGNIFICANT REVENUE LOSS DUE TO THE COVID-19 PUBLIC HEALTH EMERGENCY. WHEREAS, the Alaska legislature appropriated $50 million from the State's American Rescue Plan Act (ARPA) COVID State and Local Fiscal Recovery funds toward a local government relief grant program to promote economic recovery and continuity of government services to local governments that experienced revenue loss due to COVID-19. to be administered by the State of Alaska Department of Commerce. Community and Economic Development, Division of Community and Regional Affairs, and WHEREAS, the Kodiak Island Borough experienced loss of revenue as a result of the COVID- 19 public health emergency: and WHEREAS, the Kodiak Island Borough submitted an application to the program and has been awarded one million. nine hundred twenty five thousand. nine hundred and thirty-nine dollars, and one cent ($1.925.939 01) NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the Kodiak Island Borough hereby accepts the Local Government Lost Revenue Relief Program funds, and BE IT FURTHER RESOLVED that the Local Government Lost Revenue Relief Program funds will be used for the provision of government services to the extent of the reduction in revenue due to the COVID-19 public health emergency relative to revenues collected in the most recent full fiscal year prior to the emergency This award will be allocated to the Kodiak Island Borough General Fund, Special Revenue Funds and Enterprise Funds according to the percentage that each fund's loss contributed to the overall calculation for the application to this program ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS THIRD DAY OF MARCH, 2022. wn A, a61:: =. VOTES: Ayes Delgado. Griffin Smiley. Turner. and Arndt Noes. Kodiak Island Borough, Alaska ATTEST: IL j�(it,VV Alise L Rice, orough CI Resolution No FY2022-22 Page 1 of 1 KIB ARPA Funding As of 07/12/2022 Summary of Activity Date Description 10/4/2021 Grant Deposit of $1,262,354.50 11/18/2021 Res. FY2022-16 Acceptance and Expend Authorization General Use General Fund - Lost Revenue Replacement Tourism Development - Two Years Of Historic Expenses Hospital Fund - Design & Plan For Upgrades Building & Grounds - Chiniak School Well and Water System Solid Waste Disposal - Storm Water Infiltration Improvements Capital Projects - Peterson Elementary School Roof & HVAC 12/16/202f Res FY2022-19 Expend Authorization Salvation Army Amount Amount Dedicated Transferred $ 500,000 $ 500,000 $ 100,000 $ 100,000 $ 300,000 $ A $ 100,000 $ 100,000 $ 150,000 $ 150,000 $ 100,000 $ 100,000 $ 1,250,000 $ 950,000 $ 12,354 $ 12,354 Grand Totals $ 1,262,354 $ 962,354 A The intended use of these funds is not allowed by ARPA; they need to be rededicated. Capital Proiect Use Activit Remaining Description Budget Expenses Balance Chiniak School Well and Water System $ 100,000 $ 100,000 Landfill Storm Water Infiltration Improvements $ 150,000 $ 13,438 $ 136,562 Peterson Elementary School Roof & HVAC $ 100,000 $ 100,000 Grand Totals $ 350,000 $ 13,438 $ 336,562 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Engineering and Facilities thru the Mayor Drafted by: Engineering and Facilities Director Introduced on: 11/18/2021 Adopted on: 11/18/2021 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2022-16 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING THE MANAGER TO ACCEPT AND EXPEND AMERICAN RESCUE PLAN ACT (ARPA) FUNDS FOR THE BENEFIT OF THE RESIDENTS OF THE BOROUGH. WHEREAS, the Kodiak Island Borough has been deemed eligible by the US Department of the Treasury for American Rescue Plan Act funds in the amount of $2,524,709.00 to be paid in two tranches; and WHEREAS, the Kodiak Island Borough has received $1,262,354.50 for assignment and expenditure and the assembly has reviewed the staff recommendations; and WHEREAS, the funds will be expended for the General Fund Lost Revenue Replacement - $500,000; and Hospital Memorandum of Understanding for analysis, design and planning to determine needed facility upgrades - $300,000; and Tourism Funding for two fiscal years to provide historic funding levels - $100,000; and Chiniak School Well and Water System Design and Installation - $100,000; and Landfill Storm Water Infiltration and Collection Improvement – $150,000, and Peterson Elementary School Roof and HVAC design to 95% drawing and bid specification preparation - $100,000. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: the Interim Borough Manager is authorized to execute the expenditures for the items listed above. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS EIGHTEENTH DAY OF NOVEMBER, 2021. KODIAK ISLAND WFOUGH ATTE Vftiam—kobEyrts, Mayor Alis er VOTES: Ayes: Griffin, Smiley, Smith, Turner, Arndt, and Delgado 0�' o • �� Noes: Q Absent: Williams a, Kodiak Island Borough, Alaska attVA FY2022-16 Page 1 of 1 KIB ARPA Funding As of 07/12/2022 Summary of Activity Date Description 10/4/2021 Grant Deposit of $1,262,354.50 11/18/2021 Res. FY2022-16 Acceptance and Expend Authorization General Use General Fund - Lost Revenue Replacement Tourism Development - Two Years Of Historic Expenses Ca ital Prolect Use Hospital Fund - Design & Plan For Upgrades Building & Grounds - Chiniak School Well and Water System Solid Waste Disposal - Storm Water Infiltration Improvements Capital Projects - Peterson Elementary School Roof & HVAC 12/16/2021 Res FY2022-19 Expend Authorization Salvation Army Amount Amount Dedicated Transferred $ 500,000 $ 500,000 $ 100,000 $ 100,000 $ 300,000 $ - A $ 100,000 $ 100,000 $ 150,000 $ 150,000 $ 100,000 $ 100,000 $ 1,250,000 $ 950,000 $ 12,354 $ 12,354 Grand Totals $ 1,262,354 $ 962,354 A The intended use of these funds is not allowed by ARPA; they need to be rededicated. Capital Project Use Activity Description Chiniak School Well and Water System $ Landfill Storm Water Infiltration Improvements $ Peterson Elementary School Roof & HVAC $ Grand Totals $ Remaining Budget Expenses Balance 100,000 $ 100,000 150,000 $ 13,438 $ 136,562 100,000 $ 100,000 350,000 $ 13,438 $ 336,562 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 Introduced by: Engineering and Facilities thru the Mayor Drafted by: Engineering and Facilities Director Introduced on: 11/18/2021 Adopted on: 11/18/2021 KODIAK ISLAND BOROUGH RESOLUTION NO. FY2022-16 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING THE MANAGER TO ACCEPT AND EXPEND AMERICAN RESCUE PLAN ACT (ARPA) FUNDS FOR THE BENEFIT OF THE RESIDENTS OF THE BOROUGH. WHEREAS, the Kodiak Island Borough has been deemed eligible by the US Department of the Treasury for American Rescue Plan Act funds in the amount of $2,524,709.00 to be paid in two tranches; and WHEREAS, the Kodiak Island Borough has received $1,262,354.50 for assignment and expenditure and the assembly has reviewed the staff recommendations; and WHEREAS, the funds will be expended for the General Fund Lost Revenue Replacement - $500,000; and Hospital Memorandum of Understanding for analysis, design and planning to determine needed facility upgrades - $300,000; and Tourism Funding for two fiscal years to provide historic funding levels - $100,000; and Chiniak School Well and Water System Design and Installation - $100,000; and Landfill Storm Water Infiltration and Collection Improvement — $150,000; and Peterson Elementary School Roof and HVAC design to 95% drawing and bid specification preparation - $100,000. NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that: the Interim Borough Manager is authorized to execute the expenditures for the items listed above. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH THIS EIGHTEENTH DAY OF NOVEMBER, 2021. KODIAK ISLAND I�4ROUGH William Rob rts, Mayor VOTES: Ayes: Griffin, Smiley, Smith, Turner, Arndt and Delgado Noes: Absent: Williams Kodiak Island Borough, Alaska ITT Alise Q � G (Wtjoi% FY2022-16 Page 1 of 1 July 14, 2022 Mayor Bill Roberts and the Kodiak Island Borough Assembly 710 Mill Bay Road Kodiak, Alaska 99615 Mr. Mayor and Assembly, After discussion and consideration with my family and in line with the discussions over the past two weeks I will consider accepting the temporary position as Interim Borough Manager for the Kodiak Island Borough with the following terms: The duration of the position will be for a ninety (90) day period. Ten (10) days prior to the end of that period a discussion regarding performance and continuation must be performed prior to the end of the ninetieth (90) day. A guarantee that if performance is not adequate as Interim Borough Manager the ability to return to the Engineering and Facilities Director position without condition and return to the current rate of pay. Retention of the right to resign from the Interim Borough Manager position without condition with ten (10) days written notice. Compensation at the pay rate of Manager Powers final rate of pay. A guarantee that for thirty (30)working days after the official start date of the new Borough Manager, the Interim Borough Manager compensation be paid during the transition period. If you require additional information, please contact me at your convenience. 1� -- David G. Conrad P.O. Box 2518 Kodiak, Alaska 99615 JUL 14 2022 BOROUGH CLERICS OFFICE KODIAK, ALASKA KODIAK ISLAND BOROUGH Meeting Type: �I f� �\ C�I Va Date: Please PRINT your name legibly Please PRINT your name legibly