2022-05-12 Work Session
Watch meetings live, online at www.kodiakak.us
Citizen Comment: 486-3231 or 855-492-9202
Kodiak Island Borough
Assembly Work Session
Assembly Chambers
Thursday, May 12, 2022, 6:30 p.m.
Meetings are Live Streamed at www.kodiakak.us
Please subscribe to be notified when agenda packets are published.
Work Sessions are informal meetings of the Assembly where Assembly members review the
upcoming regular meeting agenda packet and seek or receive information from staff. Although
additional items not listed on the work session agenda are discussed when introduced by the
Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal
Assembly action are placed on regular Assembly meeting agenda.
Page
1. CITIZENS' COMMENTS 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker)
2. AGENDA ITEMS
a.
KIB Budget Follow-Up Discussion
• Service Area Budgets
• Nonprofit Funding
3 - 4
b.
Discuss The School District Funding Allocation
KIB Funding Request
5 - 14
c.
Review Compensation Study RFP and Timeline
Agenda Item Report for Compensation Study - Pdf
d.
Discussion Of The Manager's Evaluation Form
15 - 19
FY23 Nonprofit Funding Discussion
FY23 Nonprofit Funding Process - Pdf
3. CLERK'S COMMENTS
4. MANAGER’S COMMENTS
5. PACKET REVIEW
UNFINISHED BUSINESS
Page 1 of 19
Watch meetings live, online at www.kodiakak.us
Citizen Comment: 486-3231 or 855-492-9202
• Ordinance No. FY2022-17 Amending Kodiak Island Borough Code
Section 2.30.020 General Rules By Removing The Provisions That
Pertain To Declaration Of A Disaster Or Emergency
RESOLUTIONS
• Resolution No. FY2023-01 Establishing The Amount Of Funds To Be
Made Available From Local Sources For The Kodiak Island Borough
School District For The Fiscal Year Beginning July 1, 2022 And Ending
June 30, 2023.
ORDINANCES FOR INTRODUCTION
• Ordinance No. FY2022-18 Writing Off The Personal Property
Delinquent Taxes and Accounts Receivable Penalties, Interest, And
Fees Of Those Non-collectable Accounts
• Ordinance No. FY2022-19 Amending Kodiak Island Borough Code Title
2 Administration And Personnel, Chapter 2.40 Records Management,
Section 2.40.140 Records Management Roles And Responsibilities
And Section 2.40.160 Disposal of Records
• Ordinance No. FY2022-20 Amending Title 3 Revenue And Finance,
Chapter 3.30 Contract, Purchase, Sale, And Transfer Procedures
Section 3.30.030 Open Market Procedures
• Ordinance No. FY2023-01 Receiving The 2022 Certified Real And
Personal Property Tax Roll, Levying Ad Valorem Property Taxes For
Tax Year 2022 Consisting Of An Areawide Tax, Women’s Bay Fire
Area Tax, A Women’s Bay Road Service Area Tax, A Bay View Road
Service Area Tax, A Tax In Fire Protection Service Area No. 1, A
Monashka Bay Road Service Area Tax, A Tax In Service Area No. 1
Roads, A Woodland Acres Street Light Service Area, A Tax In The
Service Area No. 2, A Tax In The KIB Airport Fire Service Area, A Tax
In The Trinity Islands Street Light Service Area, And A Tax In The
Mission Lake Tide Gate Service Area; Levying Commercial Aircraft Tax
Providing For The Collection Of Taxes Due In 2022; And Setting The
Date When Taxes Become Delinquent
• Ordinance No. FY2023-02 Adopting The Budget For Fiscal Year 2023
And Appropriating From All Borough Funds
OTHER ITEMS
• Good Cause Determinations For Senior Citizen Exemptions And
Disabled Veteran Exemption-- Multiple Properties
6. ASSEMBLY MEMBERS’ COMMENTS
7. MAYOR COMMENTS
Page 2 of 19
0€90%@G6
Kodiak Island Borough School District
722 Mill Bay Road
Kodiak,Alaska 99615
Office of the Superintendent
(907)486-7550
April 27,2022
Roxanne Murphy,Manager
Kodiak Island Borough
710 Mill Bay Road
Kodiak,AK 99615
Dear Ms.Murphy,
The Kodiak Island Borough School District (KIBSD)School Board lirst reviewed their FY23
preliminary revenue and expenses on January 17,2022.On March 24,2022,KIBSD presented the
preliminary FY23 budget to Kodiak Island Borough (KIB)Assembly mctnbers.
On April 18,2022,the School Board passed their budget of$49,l33,1 14,an increase of $500,000
from what had been presented during the Joint Work Session on March 24,2022.The School
Board felt it was impottant to recognize the rising cost of utilities.The Board voted to increase
KIBSD use ofFund Balance from $1.5 million to $2 million on the revenue side and increase
Utility expenses by $500.000.
In order to balance the FY23 budget,the Board has requested an increase in our local funding over
last year’s actual funding.The FY23 budget passed by the School Board on April 18,2022,
rellects a local funding request of$l 1,955,244.
The Board and School District recognize this is a large increase over our FY22 Appropriation.
Additional positions have not been added for FY23;in fact,the budget represents a cut of
$291,413 in salaries and benefits,a total of four full-time positions.
Challenges the District will face if not funded to the requested amount:
0 Delay hiring.This is dangerous in a time that we need to be competitive and timely in our
hiring for teachers during a national shortage.
0 Any increase inside or outside the Base Student Allocation (BSA)will be needed to cover
costs ofin?ation (~40%utilities and ~8%for supplies).
0 Also,any increase from the State needs to help us reduce our use of fund balance to
balance the budget.$2M use of fund balance is dangerous for future budgets.
Concerns for FY24 and FY25:
0 Failure to reduce our use of fund balance to balance our budget creates a steep cliff the
following year.
I Annually salary (steps/columns)for current staffing levels is ~$l.2 million.
0 Bargaining with all four groups in FY23.Trying to stay competitive with other Districts in
the State to attract quality teachers.
AGENDA ITEM #2.b.
Discuss The School District Funding Allocation
Page 3 of 19
0 Hold Harmless ends FY23.
0 Relying on Insurance Re?inds to support fund balance is dangerous.KIBSD is self-insured
and budgeted to cover the insurance liability.
.KIBSD has a good partnership with KIB.Over the past four years,whenKIBSD had a large fund
balance,KIBSD set aside funds to complete large school facility projects.
We respectfully request our full ask of $1 1,955,244 is supported and approved.
Sincerely
OUX
KIB Superintendent
AGENDA ITEM #2.b.
Discuss The School District Funding Allocation
Page 4 of 19
KODIAK ISLAND BOROUGH
STAFF REPORT
MAY 12, 2022
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: Review Compensation Study RFP and Timeline
ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support
RECOMMENDATION:
Review and discuss draft Compensation Study RFP
DISCUSSION:
The Assembly has requested a compensation study to determine if Borough pay rates are in
line with the market. Staff have developed a Request for Proposals (RFP) to hire a contractor
to perform the study. Please review and discuss the information attached and provide staff
with any feedback regarding the RFP.
ALTERNATIVES:
Take no action
FISCAL IMPACT:
Estimated $25,000 to $30,000.
OTHER INFORMATION:
AGENDA ITEM #2.c.
Review Compensation Study RFP and Timeline
Page 5 of 19
Request for Proposals
NOTICE IS HEREBY GIVEN that the Kodiak Island Borough is requesting proposals for consulting services
required to assist the Kodiak Island Borough with an Employee Compensation Study.
Proposals will be received by the Kodiak Island Borough at the Office of the Manager, Kodiak Island
Borough, 710 Mill Bay Road, Kodiak, Alaska 99615 until 5:00 pm local time on June 15, 2022. Proposal
documents are available on the Kodiak Island Borough’s website at www.kodiakak.us or from the
Borough Manager’s Office, 710 Mill Bay Road, Kodiak, Alaska 99615. Inquiries about this project can be
made to the Borough Manager’s Office at mchristiansen@kodiakak.us or (907) 486-9303.
The Kodiak Island Borough will select a qualified firm that meets the requirements for providing
complete professional services for the project.
The Kodiak Island Borough reserves the right to reject any or all proposals and to waive any informality
or technicality in the interest of the Borough.
AGENDA ITEM #2.c.
Review Compensation Study RFP and Timeline
Page 6 of 19
Page 1 of 7
KODIAK ISLAND BOROUGH
REQUEST FOR PROPOSALS
EMPLOYEE COMPENSATION STUDY
Consulting Services Required to Assist the Kodiak Island Borough with an
Employee Compensation Study
The Kodiak Island Borough is requesting sealed proposals from qualified consulting firms to conduct a
Compensation Study of Kodiak Island Borough employee positions. Services shall include a
comprehensive evaluation and review of employee compensation, and recommendations for
modifications to the existing compensation rates.
I. INTRODUCTION
The Kodiak Island Borough (the “Borough”) is a second-class borough incorporated in the State
of Alaska on September 24, 1963. The Borough currently operates under a manager form of
government. The Manager is hired by the Assembly and oversees the day-to-day affairs of the Borough.
The Assembly is comprised of seven members elected by the public to govern the Borough. The
Borough Mayor, also elected by the people, presides over the Assembly, votes only in the case of a tie,
and serves as a ceremonial figure for certain Borough affairs. The day-to-day business of the Borough is
conducted within six departments: Manager’s Office, Clerk’s Office, Finance Department, Assessing,
Community Development and Engineering/Facilities.
Kodiak is the largest island in the State of Alaska and the second largest in the United States,
second only to the island of Hawaii. Located in the Gulf of Alaska, accessed only by boat or plane, the
Kodiak Island Borough faces unique challenges in providing services to 13,000 residents. The majority of
the population lives within the City of Kodiak and surrounding area, while several small cities and
villages exist in more remote areas of the island.
II. NATURE OF SERVICES REQUIRED
A. Objective
The Borough desires to enter into a contract with a firm for the purpose of conducting
an Employee Compensation Study of all authorized positions. The objective of the study is to
make recommendations for, and to facilitate the development and implementation of a salary
AGENDA ITEM #2.c.
Review Compensation Study RFP and Timeline
Page 7 of 19
Page 2 of 7
administration program that will enable the Borough to competitively recruit new employees,
retain the current workforce and to motivate employees to excel in job performance.
B. Overview
The last Classification and Compensation Study occurred in 2012 and the Kodiak Island
Borough Assembly has requested the development of this study to ensure that compensation
rates are fair and within the current market range for Borough employee positions.
The 2012 Compensation Plan covers all employees except the Manager and Clerk who
are currently paid per contract. The Compensation Plan includes a salary progression of
approximately two and one-half percent (2.5%) upon an employee receiving an overall rating of
“Satisfactory/Average” or higher on an annual evaluation. Employees who have reached the
last step of their pay range are not eligible for an increase unless they become eligible for
longevity pay which is an additional 5% of the employee’s current pay rate.
Many of the Borough’s employees are represented in a collective bargaining agreement
with the International Brotherhood of Electrical Workers, Local 1547. To date, union and non-
union employees receive substantially the same health and other benefits.
C. Scope of the Project
The Borough is seeking a qualified and experienced individual or firm to conduct a
compensation study that will result in the design and implementation of a comprehensive
compensation plan that will enable the Borough to competitively recruit new employees,
maintain its current workforce, and motivate employees to excel in job performance.
The selected respondent will be expected to:
o Review the Borough’s existing Organizational Chart, Class Titles and Pay Ranges for
approximately fifty (50) positions, Salary Schedule, and other pertinent material.
o Interview employees and department heads as needed to determine or clarify the
essential functions of each position.
o Develop a recommendation of salary ranges for all classifications, taking into account
specific occupations, competitiveness within the geographic area and industry wide
trends.
o Survey the wages and benefits of comparable positions in the public and private sectors.
o Recommend an appropriate salary structure including minimum and maximum percent
spread, and the difference between each salary step, and/or alternative types of pay
structures that will allow movement from minimum to maximum.
o Develop strategies for the Borough to maintain an equitable compensation plan
internally and a competitive compensation plan externally.
AGENDA ITEM #2.c.
Review Compensation Study RFP and Timeline
Page 8 of 19
Page 3 of 7
o Develop and present recommendations and impact studies including the cost of
adjusting salary ranges of employees to proposed levels and the future impact of
recommended changes.
o Present recommendations to Borough staff and to the Mayor and Assembly.
The consultant may propose additional tasks deemed appropriate to complete the project.
D. Time to Complete Project
The selected respondent will be expected to commence the project within thirty (30)
days of contract execution, with final written recommendations and presentation no later than
ninety (90) days of contract execution.
E. Exhibits
The following exhibits are either included in this solicitation or are available upon
request:
Exhibit No. 1 Organization Chart
Exhibit No. 2 Class Titles and Pay Ranges
Exhibit No. 3 Salary Schedules
III. REQUIRED PROPOSAL CONTENT
o Firm or Individual’s legal name and contact information
o A description of the firm’s qualifications and a resume for key project personnel
o A description of experience with similar projects, particularly in the public sector in
Alaska
o References for work performed on similar projects
o Proposed methodology
o Price
IV. Selection Process
Selection and execution of any agreement for services will be accomplished in
accordance with the Kodiak Island Borough policies and procedures. The Borough proposes to
use a three-step process to select an individual or firm to provide the services requested:
1. A committee comprised of the Borough Manager or her designee, the Human
Resources representative and the Finance Director will review the submittals.
AGENDA ITEM #2.c.
Review Compensation Study RFP and Timeline
Page 9 of 19
Page 4 of 7
2. Based upon an evaluation of qualifications, experience, content of the proposal, and
price, the Borough may select a short list of up to three (3) individuals or firms for a
more in-depth evaluation, reference checks and possible interviews.
3. Based upon the evaluation and interviews, if required, the Borough will select the
preferred individual or firm. Price will not be the sole factor. The Borough may consider
any factors it deems necessary and proper for best value, including price, quality of
service, and response to this Request for Proposals, and the general reputation and
experience of the respondents. The Borough intends to award a contract, subject to
negotiation of a satisfactory agreement based upon the Borough’s standard professional
services contract form, to the individual or firm which, in the Borough’s sole judgment,
is best suited to perform the services required. All contracts in an amount equal to or
greater than $25,000 must be approved by the Borough Assembly.
V. SPECIAL CONDITIONS
A. Insurance Requirements
Throughout the term of this Contract, the selected respondent and/or any and all
subcontractors retained by the respondent shall maintain in force at their own expense,
insurance as follows:
Workers’ Compensation
Workers’ Compensation insurance with limits that meet Alaska statutory requirements.
General Liability
Prior to execution of a contract with the Borough, the selected respondent shall, at its
own cost and expense, obtain and file with the Borough’s Risk Manager, evidence of a policy of
comprehensive general liability in the amount of $1,000,000 per occurrence for Bodily Injury
and Property Damage including coverage for contractual liability, personal injury, and broad
form property damage. This coverage is required for the selected respondent and any
subcontractor or anyone directly or indirectly employed by either of them. The Kodiak Island
Borough shall be named as additional insured for the comprehensive general liability policy.
Errors and Omissions
The selected respondent shall be required to provide Errors and Omissions Liability
Insurance with minimum coverage limits of $1,000,000.
B. Termination for Cause
AGENDA ITEM #2.c.
Review Compensation Study RFP and Timeline
Page 10 of 19
Page 5 of 7
In the event the Borough terminates the contract for cause, the selected respondent
shall not be relieved of liability to the Borough for damages sustained by the Borough by reason
of any breach of the contract by the selected respondent or otherwise, and the Borough may
withhold any payments to the selected respondent for the purpose of setoff until such time as
the amount of damages due to the Borough from the selected respondent can be determined.
C. Submittal
To be considered, respondents must deliver submittals to the address stated herein on
or before the deadline, and in the number of copies indicated below.
SUBMITTAL DEADLINE: No later than 5:00 p.m., local time,
June 15, 2022.
SUBMITTAL RESPONSES TO: Borough Manager, Kodiak Island Borough
710 Mill Bay Road, Kodiak AK 99615
MARK SUBMITTALS AS: “Employee Compensation Study”
REQUIRED COPIES OF SUBMITTAL: Four (4) copies
D. Right to Reject Proposal
Submission of a proposal indicates acceptance by the individual or firm of the conditions
contained in this Request for Proposals unless clearly and specifically noted in the proposal
submitted and confirmed in the contract between the Kodiak Island Borough and the individual
or firm selected.
The Kodiak Island Borough reserves the right without prejudice to reject any or all
proposals.
E. Additional Information
For further information regarding this Request for Proposals, contact the Borough
Manager’s Office, Kodiak Island Borough, 710 Mill Bay Road, Kodiak, Alaska 99615, telephone
907-486-9303 or email mchristiansen@kodiakak.us
AGENDA ITEM #2.c.
Review Compensation Study RFP and Timeline
Page 11 of 19
Page 6 of 7
ATTACHMENT A
KODIAK ISLAND BOROUGH
710 Mill Bay Road
Kodiak, AK 99615
ACKNOWLEDGMENTS
I certify that I am a duly authorized representative of the firm listed below and that information and
materials enclosed with this proposal accurately represent the capabilities of the office listed below for
providing the services indicated. The Borough is hereby authorized to request any owner identified in this
proposal to furnish any pertinent information deemed necessary to verify information provided or
regarding reputation and capabilities of the firm.
AMENDMENTS
The proposer represents to the Borough that it has relied upon no oral representations from the Borough
in the preparation of this proposal. If any amendments are issued to this RFP, the proposer must
acknowledge the receipt of such amendments in the space provided on the line below or by signing the
amendment and submitting it before the submittal deadline, unless the amendment states otherwise.
Proposals, which fail to acknowledge receipt of amendments, shall be considered non-responsive and will
not be evaluated.
Amendment Acknowledgment Number(s):
ORIGINAL SIGNATURE
Acknowledgment sheet must be manually (original signature) signed. A proposal shall be rejected when
the proposal is not signed by hand.
Office address for which this
Signature of Representative submittal is made:
Date: Street:
Name: P. O. Box:
Title: City, State, Zip:
Firm: Telephone:
Type of Firm (check one) AK Business Lic. No.
____ Individual
____ Partnership
____ Corporation in the State of:
____ Other (Specify):
AGENDA ITEM #2.c.
Review Compensation Study RFP and Timeline
Page 12 of 19
Kodiak Island Borough
2022 Compensation Study
Staff positions list
Working Title Classification rate $ hourly range $ annual range
1 Accountant I Fiscal Analyst I 18.5 29.49‐39.66 61,337‐82,491
2 Accountant, General Fiscal Analyst (III) 20.5 32.55‐47.78 67,705‐91,055
3 Accountant, Revenue Fiscal Analyst (III) 20.5 32.55‐47.78 67,705‐91,055
4 Accounting Technician, A/P Fiscal Technician 15 24.81‐33.36 51,601‐69,397
5 Accounting Technician, Payroll Fiscal Technician 15 24.81‐33.36 51,601‐69,397
6 Administrative Assistant Administrative Support Assistant B21 22.31‐33.39 46,404‐69,441
7 Appraiser Technician Appraiser Technician 14 23.91‐31.76 49,114‐66,053
8 Assessment Clerk Administrative Support Assistant 12 21.39‐28.77 44,495‐59,841
9 Assessor Director E82 44.17‐66.10 91,876‐137,489
10 Assistant Clerk Administrative Support Assistant B21 22.31‐33.39 46,404‐69,441
11 Assistant Directof of E/F Manager D62 38.16‐57.10 79,366‐118,769
12 Assistant Planner not assigned 18.5 29.49‐39.66 61,337‐82,491
13 Associate Planner Planner 20.5 32.55‐43.78 67,705‐91,055
14 Baler Operator I Baler Operator 16 26.06‐35.05 54,213‐72,910
15 Baler Operator II Senior Baler Operator 17.5 28.07‐37.75 58,382‐78,516
16 Cashier Fiscal Assistant 11 20.36‐27.38 42,351‐56,958
17 CDD Director Director E82 44.17‐66.10 91,876‐137,489
18 CDD Secretary III Administrative Support Assistant 11 20.36‐27.38 42,351‐56,958
19 Clerk Director contract
20 Code Enforcement Officer Code Enforcement Officer 18.5 29.49‐39.66 61,337‐82,491
21 Deputy Clerk Administrative Support Specialist B23 24.60‐36.81 51,159‐76,558
22 E/F Director Director E83 46.38‐69.41 96,469‐144,363
23 E/F Secretary III Administrative Support Assistant 11 20.36‐27.38 42,351‐56,958
24 Finance Director Director E83 46.38‐69.41 96,469‐144,363
25 Finance Secretary III Administrative Support Assistant 11 20.36‐27.38 42,351‐56,958
26 Fire Chief Manager D61 36.34‐54.38 75,586‐113,112
27 GIS Analyst IT Analyst 19 30.23‐40.65 62,871‐84,554
28 HR Officer Management Analyst II C42 29.90‐44.74 62,185‐93,057
29 Interpretive Specialist/Receptionist Administrative Support Assistant 10.5 19.86‐26.72 41,318‐55,568
30 IT Supervisor IT Administrator 20.5 32.55‐43.78 67,705‐91,055
31 Laborer, general not classified 7 16.71‐22.47 34,760‐46,747
32 Landfill Attendant Landfill Attendant 10 19.38‐26.06 40,310‐54,213
33 Landfill Supervisor Baler Supervisor 19.5 30.98‐41.67 64,442‐86,668
34 Maintenance Coordinator Maintenance Administrator 20.5 32.55‐43.78 67,705‐91,055
35 Maintenance Engineer Maintenance Specialist II 19 30.23‐40.65 62,871‐84,554
36 Maintenance Mechanic Maintenance Specialist I 17 27.38‐36.83 56,957‐76,601
37 Manager Director contract
38 Network Analyst IT Analyst 19 30.23‐40.65 62,871‐84,554
39 PC Technician IIT Technician I 14.5 24.20‐32.55 50,342‐67,705
40 PC Technician II IT Technician II 17 27.38‐36.83 56,957‐76,601
41 Programmer Analyst IT Analyst 19 30.23‐40.65 62,871‐95,554
42 Project Manager/Inspector Project Manager 21.5 34.20‐45.99 71,132‐95,665
43 Property Appraiser Appraiser I 19 30.23‐40.65 62,871‐84,554
44 Property Appraiser Lead Appraiser II 20.5 32.55‐43.78 67,705‐91,055
45 Resource Management Officer Management Specialist 21.5 34.20‐45.99 71,132‐95,665
46 Solid Waste Manager/Enviro Specialist Manager D61 36.34‐54.38 75,586‐113,112
47 Special Projects Support Management Analyst I C41 28.47‐42.61 59,224‐88,627
48 Treatment Plant Operator Treatment Plant Operator 16 26.06‐35.05 54,213‐72,910
49 Treatment Plant Operator Lead Treatment Plant Operator Lead 17 27.38‐36.83 56,957‐76,601
50 Treatment Plant Operator Trainee Treatment Plant Operator Trainee 14 23.61‐31.76 49,114‐66,053
AGENDA ITEM #2.c.
Review Compensation Study RFP and Timeline
Page 13 of 19
Kodiak Island Borough
Compensation Study
Estimated Timeline
SU M T W TH F SA
2022 MAY1234567
8 9 10 11 12 13 14
WS: RFP
15 16 17 18 19 20 21
Advertise RFP
22 23 24 25 26 27 28
Advertise RFP
May/June 29 30 31 1234
Advertise RFP
June 567891011
Advertise RFP
12 13 14 15 16 17 18
Proposals
Due Staff reviews proposals
19 20 21 22 23 24 25
Staff reviews proposals
June/July 26 27 28 29 30 1 2
Negotiate contract
July 3456789
Contract to
Clerk
10 11 12 13 14 15 16
WS:
Contract
review
17 18 19 20 21 22 23
RM:
Contract
Approval
24 25 26 27 28 29 30
Contract Execution
July/August 31 123456
Contract Execution
August 7 8 9 10 11 12 13
14 15 16 17 18 19 20
21 22 23 24 25
26 27
August/Sept 28 29 30 31 1 23
Commence
ment
deadline
September
October
November
December Study Due
AGENDA ITEM #2.c.
Review Compensation Study RFP and Timeline
Page 14 of 19
KODIAK ISLAND BOROUGH
STAFF REPORT
MAY 12, 2022
ASSEMBLY WORK SESSION
Kodiak Island Borough
SUBJECT: FY23 Nonprofit Funding Discussion
ORIGINATOR: Meagan Christiansen, Grant Writer/Special Projects Support
RECOMMENDATION:
Review and discuss the draft nonprofit funding application for FY23
DISCUSSION:
Assembly and staff have been working together to improve and streamline the nonprofit
funding process. Based upon prior discussions the attached draft nonprofit funding
application is brought forward.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #2.
FY23 Nonprofit Funding Discussion
Page 15 of 19
Kodiak Island Borough Nonprofit Funding Application
Kodiak Island Borough
Nonprofit Funding Application
The Kodiak Island Borough Assembly has made funding available for nonprofit organizations that serve Kodiak
Island Borough residents during the period of July 1, 2022 through June 30, 2023.
To be considered for funding, this application must be completed and submitted to the Kodiak Island Borough
Manager’s Office, 710 Mill Bay Road, Room 124, Kodiak, Alaska 99615 or via email to
mchristiansen@kodiakak.us by [date].
Organizations providing essential community services and offer significant services to vulnerable populations in
the community may request grant funding in an amount up to $25,000. Organizations smaller in size or scope,
or those that provide important but less-essential community services for vulnerable populations, may request
funding in an amount up to $5,000. Borough staff will review submitted applications and assemble a proposed
list of organizations between the essential and less-essential groups for the Assembly’s consideration. The
Assembly will then provide the final approval of the two categories and funding amounts. The Borough
Assembly reserves the right deny funding to an organization, as a simple majority of the Assembly sees fit.
Applications will be evaluated based on the nature of the services provided within the community, and how
well the proposed project or service compliments the powers of the Kodiak Island Borough.
Organization Name:
Mailing Address:
Contact Name:
Phone: Email Address:
1. SERVICES
1.1 Describe the organization and the service(s) it provides to the Kodiak Island community.
Response:
1.5 Describe how the project or service for which funding is requested will be consistent with the powers
of the Borough. The powers of the Borough are:
•Education
• Health
• Planning & Zoning
• Parks & Recreation
• Emergency Services Planning
• Economic Development
• Fire Protection & EMS
• Animal Control
• Road Services
• Street Lighting
Response:
AGENDA ITEM #2.
FY23 Nonprofit Funding Discussion
Page 16 of 19
Kodiak Island Borough Nonprofit Funding Application
2. FINANCIAL INFORMATION
2.1 Amount requested: $
2.2 Provide a description of the project or service for which funds are requested.
(*Please note that the Borough will not fund religious worship, instruction, or proselytization*)
Response:
2.3 Provide a budget for expending the funds requested.
Response:
3. OTHER
Did the organization receive funding from the Kodiak Island Borough during the period of July 1, 2021 – June
30, 2022? Yes___ No____
If yes, then the attached grant report must be completed and submitted with this application.
CERTIFICATION
Provide the printed name, title and signature of a person authorized to sign on behalf of the organization.
By signing below, I certify that the information provided in this application is true, complete, and accurate to the
best of my knowledge.
________________________________ ____________________________ ________________
Printed name, title Signature Date
AGENDA ITEM #2.
FY23 Nonprofit Funding Discussion
Page 17 of 19
Kodiak Island Borough Nonprofit Funding Application
KODIAK ISLAND BOROUGH
GRANT REPORT
Please complete this report based on funds received from the Kodiak Island Borough during the period July 1,
2021 through June 30, 2022.
Organization Name:
2021-2022 Grant Amount:
1. Describe the accomplishments made with grant funds (limit 500 words):
2. Provide a breakdown of how the grant funds were expended:
Funds not expended by July 31st must be refunded to the Kodiak Island Borough.
_____________________________________ ________________________
Signature Date
_________________________________________
Printed Name and Title
AGENDA ITEM #2.
FY23 Nonprofit Funding Discussion
Page 18 of 19
Kodiak Island Borough
Non‐profit funding 5 year
sorted alphabetically
NON PROFIT FY 2022 FY2021 FY2020 FY2019 FY2018
Alutiiq Heritage Foundatation $ 4,421 $4,000 $4,000 $4,000 $4,000
American Red Cross $ 2,947 $3,100 $3,100 $4,100
Brother Francis Shelter $15,000 $36,000 $34,400 $43,000
Hope Community Resources $3,100 $4,000
Hospice and Palliative Care of Kodiak $4,421 $3,100 $3,100 $4,100 $4,000
Humane Society of Kodiak $4,421 $3,100 $3,100 $4,100 $4,000
Independent Living Center $3,929
Kodiak Archipelago Leadership Institute $9,824
Kodiak Area Mentor Program $4,421 $3,100 $4,500 $4,100 $4,000
Kodiak Area Native Association (WIC) $4,912 $3,100 $3,100 $4,100 $4,000
Kodiak Arts Council $7,367 $3,100 $3,100 $4,100 $4,000
Kodiak Historical Society $9,824 $4,000 $4,000 $4,000
Kodiak Island Food Bank $27,200 $34,000
Kodiak Kindness Project $2,947
Kodiak Maritime Museum $4,912 $4,000 $4,000 $4,000
Kodiak Public Broadcasting Corporation $9,824 $6,850 $3,700 $4,100 $4,000
Kodiak Rodeo and State Fair $4,000
Kodiak Soil & Water Conservation District $4,814 $3,100 $3,100 $4,000
Kodiak Teen Court *Rent/Office Space $3,100 $3,100 $4,100 $6,211
Kodiak Women's Resource and Crisis Center $24,558 $15,000 $47,500 $47,500 $47,500
Native Village of Port Lions $4,000
PKI Counseling Center (Safe Harbor) $4,100 $17,000
Rural CAP $3,929 $3,100 $4,100
Salvation Army of Kodiak $24,558 $25,000 $20,000 $12,000
Senior Citizens of Kodiak $24,558 $25,000 $21,000 $20,800 $26,000
Special Olympics $1,000
St. Paul Preschool $3,000
159,587$ $126,750 $169,500 $187,900 $225,711
AGENDA ITEM #2.
FY23 Nonprofit Funding Discussion
Page 19 of 19
Kodiak Island Borough
Finance Department
Memorandum
TO: Mayor and Members of the Assembly
THROUGH: Roxanne Murphy, Borough Manager
FROM: Dora Cross, Finance Director
SUBJECT: Preliminary Year -End Review of Service Area Budgets
DATE: Wednesday, May 11, 2022
Understanding the Assembly will be meeting with service area board representatives to discuss their
FY23 budgets, staff is providing a preliminary, year-end review of these service area's FY22 budgets.
During the FY23 budget meetings boards had in March, several service areas already knew they would
need more funds in FY22 to pay for ice/snow removal or to compete additional spring work plans. This
memo is to provide information to the Assembly so they might ask the representatives about their FY22
budget overages and/or their request to increase their FY22 budgets prior to seeing the year end budget
amendment next month. Service Area chairs have been contacted by phone and email and provided a
copy of this memo. At this time, the following service areas have requested additional funding, are
close to, or have exceeded their FY22 adopted budget:
Service Area
Adopted
Budget
Expenses
To Date *
Remaining Budget
Excess/(Deficiency)
Proposed
Budget
Increase
Fund Balance
(Savings) as
of 05/12/22
240 — Womens Bay - Road
$239,600
$270,546
($30,946)
$31,000
$31,899
242 — Service Area #1— Road
$433,000
$338,042
$94,958
$45,000
$1,010,333
244 — Monashka Bay - Road
$52,116
$51,470
$646
$25,000
$245,451
246 — Bay View - Road
$14,500
$9,865
$4,635
$25,000
$54,047
262 — Mission Lake Tide Gate
$21129
$2,881
($752)
$1,500
$59,463
* Staff has received invoices this week for contracted work completed in March.
Kodiak Island Borough - Mill Rate History - FY1992 - 2022
Area Wide
Non Area Wide
Road Service
Fire Protection
BoroughEducation
Tide Gate
School Debt
Hospital Debt
Renewal &
1.250
0.100
0.150
General
Support
Service
Service
Replacement
TOTAL
Area #1 Womens Ba v KIB Airport
Acres Trinity Island
Fund
(Fund)
(Fund)
(Fund)
Fund
AREA WIDE
Tax Year
Fiscal Year
100
201
300
305
469
MILL RATE
2021
2022
2.11
6.99
1.65
0.00
0.00
10.75
2020
2021
2.75
6.45
1.55
0.00
0.00
10.75
2019
2020
0.56
7.45
1.79
0.00
0.95
10.75
2018
2019
1.10
7.05
1.87
0.00
0.73
10.75
2017
2018
0.15
7.62
1.91
0.00
1.07
10.75
2016
2017
0.15
7.62
1.91
0.00
1.07
10.75
2015
2016
0.10
8.45
1.70
0.00
0.50
10.75
2014
2015
0.06
9.16
0.99
0.00
0.54
10.75
2013
2014
0.03
8.75
0.71
1.10
0.16
10.75
2012
2013
0.03
9.03
1.15
0.46
0.08
10.75
2011
2012
0.03
9.09
0.98
0.57
0.08
10.75
2010
2011
10.50
2.500
1.500
1.500
1.250
10.50
2009
2010
10.50
2.000
2.500
1.500
0.000
10.50
2008
2009
10.50
1.250
0.250
0.500
1.000
10.50
2007
2008
10.50
2.500
1.500
1.500
1.250
10.50
2006
2007
10.50
2.000
2.000
1.500
0.000
10.50
2005
2006
10.50
1.250
0.250
0.500
1.000
10.50
2004
2005
10.25
2.500
1.000
1.500
1.250
10.25
2003
2004
9.25
2.000
2.000
1.250
0.000
9.25
2002
2003
9.25
1.250
0.000
0.500
1.000
9.25
2001
2002
9.25
2.500
1.000
1.500
1.250
9.25
2000
2001
9.25
2.000
2.000
1.000
0.000
9.25
1999
2000
9.25
1.250
0.000
0.500
1.000
9.25
1998
1999
9.25
1.500
1.000
1.500
1.250
9.25
1997
1998
9.25
2.000
2.000
1.250
0.000
9.25
1996
1997
6.75
1.250
0.000
6.75
1995
1996
6.75
1.500
1.000
1.500
1.250
6.75
1994
1995
6.75
2.000
2.000
1.000
0.000
6.75
1993
1994
5.50
1.000
0.000
5.50
1992
1993
5.50
1.500
1.000
1.500
1.250
5.50
1991
1992
5.50
2.000
2.000
0.750
0.000
5.50
Non Area Wide
Road Service
Fire Protection
Street Light
Tide Gate
1.470
1.500
Fire
1.250
0.100
0.150
0.250
Protection
Woodland
1.500
City of
Womens Ba v Service Area #1 Service Area #2 Monashka Ba v Bavview
Area #1 Womens Ba v KIB Airport
Acres Trinity Island
Mission Lake
Kodiak
Fund
0.150
Fund Fund Fund Fund Fund
Fund Fund Fund
Fund Fund
240 242 243 244 246
250 252 254
260 261
1 262
1.500
2.500
1.500
0.000
1.990
1.470
1.500
1.250
1.250
0.100
0.150
0.250
2.000
2.500
1.500
0.000
1.990
1.470
1.500
1.250
1.220
0.100
0.150
0.250
2.000
2.500
1.500
0.000
2.000
1.500
1.500
1.250
1.250
0.100
0.150
0.250
2.000
2.500
1.500
0.000
2.000
1.500
1.500
1.250
1.250
0.100
0.150
0.250
2.000
2.500
1.500
0.000
2.500
1.500
1.500
1.250
1.250
0.100
0.200
1.000
2.000
2.500
1.500
0.000
2.500
1.500
1.500
1.250
1.250
0.100
0.200
1.000
2.000
2.500
1.500
0.000
2.500
1.500
1.500
1.250
1.250
0.100
0.200
1.000
2.000
2.500
1.500
0.000
2.500
1.500
1.500
1.250
1.250
0.250
0.500
1.000
2.000
2.500
1.500
0.000
2.500
1.500
1.500
1.250
1.250
0.250
0.500
1.000
2.000
2.500
0.500
0.000
2.500
1.750
1.500
1.250
1.250
0.250
0.500
1.000
2.000
2.500
1.500
0.000
2.500
1.500
1.500
1.250
1.250
0.250
0.500
1.000
2.000
2.500
1.500
0.000
2.500
1.500
1.500
1.250
1.250
0.250
0.500
1.000
2.000
2.500
1.500
0.000
2.500
1.500
1.500
1.250
1.250
0.250
0.500
1.000
2.000
2.000
1.500
0.000
2.500
1.000
1.500
1.250
1.250
0.250
0.500
1.000
2.000
2.000
1.250
0.000
2.500
1.000
1.500
1.250
1.250
0.000
0.500
1.000
2.000
2.000
1.250
0.000
2.500
1.000
1.500
1.250
1.250
0.000
0.500
1.000
2.000
2.000
1.250
0.000
2.500
1.000
1.500
1.250
1.250
0.000
0.500
1.000
2.000
2.000
1.000
0.000
1.500
1.000
1.500
1.250
1.250
0.000
0.500
1.000
2.000
2.000
1.000
0.000
1.500
1.000
1.500
1.250
1.250
0.000
0.500
1.000
2.000
2.000
1.250
0.000
1.500
1.000
1.500
1.250
1.250
0.000
2.000
2.000
1.000
0.000
1.500
1.000
1.500
1.250
1.000
0.000
2.000
2.000
1.000
0.000
1.500
1.000
1.500
1.250
1.000
0.000
2.000
2.000
1.000
0.000
1.500
1.000
1.500
1.250
1.000
0.000
2.000
2.000
0.750
0.000
1.500
1.000
1.500
1.250
2.000
0.000
2.000
2.000
0.750
0.000
1.500
1.000
1.500
1.250
2.000
0.500
2.000
2.000
1.750
0.000
1.500
1.000
1.500
1.250
0.500
2.000
2.000
1.750
0.000
1.500
1.000
1.500
1.250
0.750
2.000
2.000
0.750
0.000
1.500
1.000
1.500
1.250
0.750
2.000
2.500
1.750
0.125
2.000
1.000
1.500
1.250
0.750
2.000
2.500
1.750
2.000
1.000
1.250
1.250
0.750
2.000
2.500
1.750
2.000
1.000
1.250
1.250
0.750
2.000
Kodiak Island Borough
Nonprofit Funding Application
The Kodiak Island Borough Assembly has made funding available for nonprofit organizations that serve Kodiak
Island Borough residents during the period of July 1, 2022 through June 30, 2023.
To be considered for funding, this application must be completed and submitted to the Kodiak Island Borough
Manager's Office, 710 Mill Bay Road, Room 124, Kodiak, Alaska 99615 or via email to
mchristiansen@kodiakak.us by 1date .
Organizations providing essential community services and offer significant services to vulnerable populations in
the community may request grant funding in an amount up to $25,000. Organizations smaller in size or scope,
or those that provide important but less -essential community services for vulnerable populations, may request
funding in an amount up to $5,000. Borough staff will review submitted applications and assemble a proposed
list of organizations between the essential and less -essential groups for the Assembly's consideration. The
Assembly will then provide the final approval of the two categories and funding amounts. The Borough
Assembly reserves the right deny funding to an organization, as a simple majority of the Assembly sees fit.
Applications will be evaluated based on the nature of the services provided within the community, and how
well the proposed project or service compliments the powers of the Kodiak Island Borough.
Organization Name:
Mailing Address:
Contact Name:
Phone:
1. SERVICES
Email Address:
1.1 Describe the organization and the service(s) it provides to the Kodiak Island community.
Response:
1.5 Describe how the project or service for which funding is requested will be consistent with the powers
of the Borough. The powers of the Borough are:
• Education 0 Emergency Services Planning
• Health • Economic Development
• Planning & Zoning 0 Fire Protection & EMS
• Parks & Recreation • Animal Control
Response:
Kodiak Island Borough Nonprofit Funding Application
• Road Services
• Street Lighting
2. FINANCIAL INFORMATION
2.1 Amount requested: $
2.2 Provide a description of the project or service for which funds are requested.
(*Please note that the Borough will not fund religious worship, instruction, or proselytization*)
Response:
2.3 Provide a budget for expending the funds requested.
Response:
3. OTHER
Did the organization receive funding from the Kodiak Island Borough during the period of July 1, 2021— June
30,2022? Yes_ No
If yes, then the attached grant report must be completed and submitted with this application.
CERTIFICATION
Provide the printed name, title and signature of a person authorized to sign on behalf of the organization.
By signing below, I certify that the information provided in this application is true, complete, and accurate to the
best of my knowledge.
Printed name, title Signature Date
Kodiak Island Borough Nonprofit Funding Application
KODIAK ISLAND BOROUGH
GRANT REPORT
Please complete this report based on funds received from the Kodiak Island Borough during the period July 1, 2021
through June 30, 2022.
Organization Name:
2021-2022 Grant Amount:
1. Describe the accomplishments made with grant funds (limit 500 words):
2. Provide a breakdown of how the grant funds were expended:
Funds not expended by July 31st must be refunded to the Kodiak Island Borough.
Signature
Printed Name and Title
Date
Kodiak Island Borough Nonprofit Funding Application
Kodiak Island Borough
Non-profit funding 5 year
sorted alphabetically
NON PROFIT
FY 2022
FY2021
FY2020
FY2019
FY2018
Alutiiq Heritage Foundatation
$ 4,421
$4,0001
$4,000
$4,000
$4,000
American Red Cross
$ 2,947
$3,1001
$3,100
$4,100
Brother Francis Shelter
$15,000
$36,000
$34,400
$43,000
Hope Community Resources
$3,100
$4,000
Hospice and Palliative Care of Kodiak
$4,421
$3,100
$3,100
$4,100
$4,000
Humane Society of Kodiak
$4,421
$3,100
$3,100
$4,100
$4,000
Independent Living Center
$3,929
Kodiak Archipelago Leadership Institute
$9,824
Kodiak Area Mentor Program
$4,421
$3,100
$4,500
$4,100
$4,000
Kodiak Area Native Association (WIC)
$4,912
$3,100
$3,100
$4,100
$4,000
Kodiak Arts Council
$7,367
$3,100
$3,100
$4,100
$4,000
Kodiak Historical Society
$9,824
$4,000
$4,000
$4,000
Kodiak Island Food Bank
$27,200
$34,000
Kodiak Kindness Project
$2,947
Kodiak Maritime Museum
$4,912
$4,000
$4,000
$4,000
Kodiak Public Broadcasting Corporation
$9,824
$6,850
$3,700
$4,100
$4,000
Kodiak Rodeo and State Fair
$4,000
Kodiak Soil & Water Conservation District
$4,814
$3,100
$3,100
$4,000
Kodiak Teen Court *Rent/Office Space
$3,100
$3,100
$4,100
$6,211
Kodiak Women's Resource and Crisis Center
$24,558
$15,000
$47,500
$47,500
$47,500
Native Village of Port Lions
$4,000
PKI Counseling Center (Safe Harbor)
$4,100
$17,000
Rural CAP
$3,929
$3,100
$4,100
Salvation Army of Kodiak
$24,558
$25,000
$20,000
$12,000
Senior Citizens of Kodiak
$24,558
$25,000
$21,000
$20,800
$26,000
Special Olympics
$1,000
St. Paul Preschool
$3,000
$ 159,587 , $126,7501
$169,5001
$187,900
$225,711
KODIAK ISLAND BOROUGH
Meeting Type: Date: 5 Z 2z
riease rmnv 1 your Ilarne iegluly riease rmll-4 1 yuur Warne iegiAi