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2021-12-16 Regular MeetingKODIAK ISLAND BOROUGH Assembly Regular Meeting December 16, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on December 16, 2021, in the Bayside Volunteer Fire Department - 4606 E. Rezanof Drive of the Kodiak Island Borough Building. The meeting was called to order at 6:30 p.m. INVOCATION The invocation was given by Major David Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Assembly member Arndt led the Pledge of Allegiance. 3. ROLL CALL Present were Assembly members Scott Arndt, Joseph Delgado, Jared Griffin, Geoffrey Smith, Scott Smiley, and James Turner. Also present were Interim Manager Dave Conrad, Borough Clerk Alise Rice, and Deputy Clerk Lina Cruz. 4. APPROVAL OF AGENDA AND CONSENT AGENDA SMITH moved to approve the agenda. VOICE VOTE ON THE MOTION CARRIED. 5. *APPROVAL OF MINUTES None. 6. CITIZENS' COMMENTS • Cort Neff • Betsy Oliver • Major Dave Davis 7. AWARDS AND PRESENTATIONS 8. COMMITTEE REPORTS • Assembly member Arndt introduced new, Bayside Fire Chief Lee. • Assembly member Delgado reported on the Kodiak College council meeting and their voc-tech programs. Assembly member Griffin reported on the KOC-KIB Cooperative Relations committee meeting and the passenger vessel tax. Kodiak Island Borough Assembly Regular Meeting Minutes December 16, 2021 Page 1 of 8 9 PUBLIC HEARING None, 10. BOROUGH MANAGER'S REPORT Interim Manager Dave Conrad reported on the following: • Governor's Budget Proposal - I have provided a copy of Mark Hickey's email regarding the press release from 1 211 5 from the Office of the Governor. • Finance Department — Advertising currently for Fiscal Technician In-house and Payroll Technician outside are being advertised. Funding is available in the current budget. First budget amendment of FY22 will be before the assembly on December 30th- Included in this amendment is staffs request of $250,000 for continued funding of the CAMA (computer assisted mass appraisal) and Collection software project. Staff has participated in a demo from our current CAMA software vendor for an upgraded version of the software and have a demo scheduled with our financial software vendor who also has a CAMA software package. Emphasis on conclusion of this process is important due to the anticipated retirement of critical staff. The audit for year FY202 1 is complete and the Annual Comprehensive Financial Report is available on-line. Thank you to staff for their extra effort this year which enabled the audit to be completed two weeks earlier than last year. The 'Quarterly Budget Summary' for the first quarter of fY2022 is now on the website. This summary shows how our actual income and expenses compare to what was budgeted as of September 30" • Opioid Settlement — Appropriate forms have been signed for the participation in the program as required by the state and forwarded to Attorney Scott Brant - Erichsen for submission. Additional information sheets are attached to this report for review. • The Alaska Division of Community and Regional Affairs — DCRA-ARPA Local Government Lost Revenue (LGLR) Relief Program — The Alaska Legislature appropriated $50 million from the State's ARPA COVID State and Local Fiscal Recovery funds toward a local government relief program. Application has been submitted and the approved resolution will be submitted upon approval and signatures added. This resolution is before you tonight for consideration and a vote. • Assessing - Demo's for assessing software have started. Second demo scheduled for later in January. Anticipate report to assembly in February or March 2022. Senior Citizen Exemptions applications, Disabled Veteran applications, Aircraft and Business Personal Property Letters were mailed on November 1 5, 2021, per the KIB Code requirements. The deadline to file is on or before January 1. Proofed informative reminder ads for the due dates for the exemptions and taxes reminding the community of the due dates will run once in November, December, and January. The deadline to file is on or before January 15th. • Community Development - The P&Z Commission has a rezone case that will be coming froward to the assembly for approval. P&Z Commission appointments will be required for a full commission due to resignations. • Special Projects — The Healthy & Equitable Communities MOA has announced another $11,543.49 is available to Kodiak for supporting homeless populations during the COVID-19 response to assist with any necessary detection, prevention, mitigation, quarantinelisolation, or wrap-around services. Kodiak Island Borough Assembly Regular Meeting Minutes December 16, 2021 Page 2 of 8 Il D J L 11. MESSAGES FROM THE BOROUGH MAYOR None. 12. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS 13. CONSIDERATION OF CALENDAR - NEW BUSINESS 13.A. CONTRACTS Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A Memorandum Of Agreement Wth The State Of Alaska Department Of Health And Social Services Division Of Public Health And Accept Funds For The Healthy & Equitable Communities Program. TURNER moved to approve Contract No. FY2022-25 authorizing the borough manager to enter into a memorandum of agreement with the State of Alaska Department Of Health and Social Services Division of Public Health. The State of Alaska, Department of Health and Social Services, and Division of Public Health will provide funding to Alaskan local governments in support of creating and sustaining healthy and equitable communities around the state. Funding will be available through June 30, 2024, to support activities and strategies to promote and build healthy and equitable communities around the state. All funded activities must have an emphasis on high-risk, underserved population groups. Because the Kodiak Island Borough does not directly provide community health services, staff have worked with representatives from the Kodiak Area Native Association, Kodiak Community Health Center, and Brother Francis Shelter to propose activities that benefit the residents of the Kodiak Island Borough. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Griffin, Smiley, Smith, and Turner. 13.B. RESOLUTIONS Resolution No. FY2022-15 Approval Of The 2022 Borough Calendar. DELGADO moved to approve Resolution No. FY2022-15 approval of the 2022 borough calendar as it appears in appendix a. Ordinance No. FY2018-12 states the assembly is to set and adopt its meeting calendar for the following year by resolution; and if the regular meeting falls on a holiday or holiday eve the assembly may advance, postpone, or cancel meetings as necessary; and, when the lack of a quorum for holding a meeting occurs, or when there is little or no business to be considered the assembly may cancel such meeting and hear its business at the next regular meeting. Kodiak Island Borough December 16, 2021 Assembly Regular Meeting Minutes Page 4 of 8 It is the intent of the KIB to provide these funds to the Brother Francis Shelter. Reporting stipulations will be required for documentation of the funding and its use. • American Rescue Plan Act (ARPA) Funding — Awaiting proposal costs from the architects and engineers. Projects will be created to track the use of the funds. Staff will propose to expend $12,345.50 of the remaining ARPA funds be provided to the Salvation Army Food Bank for a similar funding amount to Brother Francis to keep funding equitably. Documentation and reporting requirements will be assigned for tracking purposes. • COKIKIB Cooperative Relations Committee — Meeting held 1211 5. This committee is still attempting to determine its role. Clarifications and definitions will be changed associated with the joint MOA for the installation of the Portland Loo's. (Commercial Passenger Vessel Tax) • KFRC Chlorination and Ozinator System — Components are installed for the chlorination system and the system is functional. An estimate is attached from CRW Engineering Group for review by the assembly. This estimate has been provided and will be placed on a future work session for consideration. Discussions with GSA regarding replacement will be scheduled to discuss the ozonation system replacement as well as R&R Projects for the facility. • KIBSD — Discussions with the KIBSD will continue. Chiniak School Water and the Peterson Elementary School Roof and HVAC Project design and planning cost has been requested. • Main Elementary School Roof – Staff recommends that the repairs to the Main Elementary School Roof be postponed or delayed until the spring/summer season. No further information has been received from the KIBSD that indicates that the roof is currently leaking. Staff recommends that funding be granted for the preparation of a project for the replacement of the roof. A fee proposal has been received from Jensen Yorba Wall for $64,560 for the preparation of bid documents, support services pre and during construction. • Solid Waste — Staff is meeting with KANA to discuss possibility of including hazardous material disposal during the fall events. A separate discussion regarding non -rate payer cost for acceptance, handling, and disposal of waste and Haz mats at the landfill has started. Staff will speak with the ADEC to ensure permit integrity and compliance with the Solid Waste Permit is preserved for the road system customer base. Alaska Waste and the KIB are meeting jointly to discuss the adaptations and changes required to improve services to the Solid Waste Contract as it relates to the rate payers, contractor, and operation of the enterprise fund. • USDA Grant 1 Loan Application — Submitted and review has begun. Fiscal Audit has been provided. Anticipate review in Alaska and then one additional month for a review by the USDA. • Projects — The Borough and Maintenance Building Mechanical Upgrades, PKIMC Day Tank Replacement and KFRC Fume Exhaust Upgrade have been awarded and the jobs are proceeding. Staff expects the NorthStar Elementary School Phase Il Siding Project bid opening was this afternoon. • Upcoming Items — Landfill shot rock development, KFRC R&R, Capital Project and Maintenance Management Discussion, Annual Service Contracts Update and discussion, Service Area Contracts, Personnel Manual Review, and request for update, KIB passenger and light vehicle condition list and needed replacement, presentation about the change of the KIB, Solid Waste Contract updates and request for modifications. Kodiak Island Borough Assembly Regular Meeting Minutes December 16, 2021 Page 3 of 8 I IJ 1' The following meetings are recommended to be cancelled due to the anticipation of lack of quorum, or falls on a holiday: Thursday November 10th Work Session - Newly Elected Training Thursday November 17th Regular Meeting - Anticipated Lack of Quorum, Alaska Municipal League Conference Thursday November 24th Work Session - Thanksgiving Holiday. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Smiley, Smith, Turner, and Arndt. 2. Resolution No. FY2022-17 Adopting An Alternative Allocation Method For The FY22 Shared Fisheries Business Tax Program And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In FMA 13: Kodiak Area. TURNER moved to approve Resolution No. FY2022-17 adopting an alternative allocation method for the FY22 shared fisheries business tax program and certifying that this allocation method fairly represents the distribution of significant effects of fisheries business activity in FMA 13: KODIAK area. Purpose This resolution is to accept the Alternative Method as the method used to distribute State of Alaska Shared Fisheries Business Taxes for the Fisheries Management Area (FMA)13: KODIAK AREA. Background The State of Alaska, Department of Commerce, Community and Economic Development's Shared Fisheries Business Tax Program was created in 1990 to help municipalities impacted by the effects of the rapidly expanding offshore fish processing industry by collecting a tax from fish processors and sharing the collected taxes with affected municipalities. FMA13: KODIAK AREA includes seven communities: the City of Akhiok, City of Kodiak, Kodiak Island Borough, City of Larsen Bay, City of Old Harbor, City of Ouzinkie, and the City of Port Lions. There are two methods available to allocate the money between the communities, the Standard Method and the Alternative Method. The Standard Method (or long form) was used until 2012 when, recognizing the burden and hardships incurred by the smaller communities in getting the long form completed, agreed to the Alternative Method formula. All communities in the FMA13:KODIAK AREA must agree to us the same method. The formula all communities have agreed to allocate 50% of the revenue equally between all communities and the remaining 50% of revenue is allocated on a per capita basis (see attached DCCED estimated revenue allocations). Current There are two deadlines associated with this application. Kodiak Island Borough Assembly Regular Meeting Minutes December 16, 2021 Page 5 of 8 • If we propose to change the Alternative Method allocation, a proposal must be submitted by January 15, 2022. • If we agree with the current Alternative Method formula then a completed application is due by February 15, 2022. Business Tax Revenue: The FY22 total amount available to allocate to the seven communities is: $131,649.76. The Borough's share of that amount is $43,080.66 (we received $25,500.19 in FY2021). Landing Tax Revenue: The FY22 total amount available to allocate to the seven communities is: $19,688.84. The Borough's share of that amount is $6,442.91 (we received $2,989.70 in FY2021). ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Griffin, Smiley, Smith, Turner, Arndt, and Delgado. 3. Resolution No. FY2022-19 Funding For Salvation Army Food Bank In The Amount Of $12,354.50. DELGADO moved to authorize the Interim Borough Manager to enter into a grant agreement with the Salvation Army in the amount of $12,354.50 for assistance in providing food resources to the homeless and disadvantaged residents of the Kodiak Island Borough. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smiley, Smith, Turner, Arndt, Delgado, and Griffin. 13.C. ORDINANCES FOR INTRODUCTION 1. Ordinance No. FY2022-07 Amending Section 2.30.060 Assembly Order Of Business And Agenda, Adding A Statement Of Land Acknowledgement. DELGADO moved to advance Ordinance No. FY2022-07 amending KIB code section 2.30.060, Order of Business and Agenda, to add a statement of land acknowledgement to public hearing at the next regular meeting of the assembly on January 6, 2022. Adopting this ordinance will add a land acknowledgement to the regular permanent assembly agenda. There are two versions of this statement that have been provided. Version One is the currently used statement and Version Two is currently the School Board statement. SMILEY moved to amend Ordinance No. FY2022-07 to placement of the Statement of Land Acknowledgement as immediately after the Pledge of Allegiance. Kodiak Island Borough Assembly Regular Meeting Minutes December 16, 2021 Page 6 of 8 ROLL CALL VOTE ON THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY: Turner, Arndt, Delgado, Griffin, Smiley, Smith, and Turner. SMITH moved to postpone to the regular meeting of the Assembly on January 6tn ROLL CALL VOTE ON THE MOTION TO POSTPONE CARRIED FOUR TO TWO: Arndt, Griffin, Smith, and Turner (AYES); Delgado and Smiley (NOES). 13.D. OTHER ITEMS Declaring An At Large Seat Vacant On The Consolidation Committee (Mr. Thomas). SMILEY moved to accept with regret, the resignation of Mr. Roy Thomas effective December 13, 2021, and direct the Borough Clerk to advertise the vacancy per Borough code. Assembly Discussion Roll Call Vote The Clerk's Office received Mr. Thomas' resignation letter on December 5, 2021. 2.100.070 Vacancies. A. Other than by expiration of the member's term, the assembly shall declare a seat vacant when a member: 2. Resigns and the resignation is accepted. D. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any qualifications of members. The appointing authority shall appoint a new member for the remaining unexpired term in accordance with KIBC 2.100.030. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Smiley, Smith, Turner, and Arndt. 14. CITIZENS' COMMENTS • Cort Neff 15. ASSEMBLY MEMBER' COMMENTS • Assembly member Delgado had no comment. • Assembly member Griffin thanked Roy Thomas for his service to the Borough and congratulated Mitchell and Sarah Davidson at the birth of their son. • Assembly member Smiley had no comment. • Assembly member Turner reported on Fil-Am scholarships and the opportunities the Fil-Am community brings to Kodiak. • Assembly member Arndt wished everyone a merry Christmas. Kodiak Island Borough Assembly Regular Meeting Minutes December 16, 2021 Page 7 of 8 16. ADJOURNMENT Turner moved to adjourn. VOICE VOTE ON THE MOTION CARRIED. The meeting adjourned at 7:33 p.m. KODIAK ISLAND BOROUGH ATTEST: /Y - /- Bi oberts, Mayor Approved on: Lina Cruz, Acting Borough Clerk Kodiak Island Borough Assembly Regular Meeting Minutes December 16, 2021 Page 8 of 8