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2021-11-04 Regular MeetingL KODIAK ISLAND BOROUGH Assembly Regular Meeting November 04, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on November 4, 2021, in the Bayside Volunteer Fire Department - 4606 E. Rezanof Drive of the Kodiak Island Borough Building_ The meeting was called to order at 6:30 p.m. INVOCATION The invocation was given by Major David Davis of the Salvation Army. 2. PLEDGE OF ALLEGIANCE Mayor Roberts led the Pledge of Allegiance. 3. ROLL CALL Present were Mayor Bill Roberts, Assembly members Scott Arndt, Joseph Delgado, Jared Griffin, Geoffrey Smith, Scott Smiley, James Turner, and Aimee Williams. Also present were Interim Borough Manager Dave Conrad, Borough Clerk Alise Rice, and Deputy Clerk Lina Cruz. SMILEY moved to approve the agenda. VOICE VOTE ON THE MOTION CARRIED 4 APPROVAL OF MINUTES None. 5. CITIZENS' COMMENTS • Karl Hertz • Jamie Fagan • Ginger Duncan • Carol Austerman • John Neff • Cort Neff • Kelsey Fentress 6. AWARDS AND PRESENTATIONS None. 7, COMMITTEE REPORTS • Assembly member Williams reported on the Cooperative Relations Committee meeting and the memorandum of agreement to share the commercial passenger vessel tax fee for the installation of public restrooms. Kodiak Island Borough November 4, 2021 Assembly Regular Meeting Minutes Page 1 of 7 • Assembly member Griffin shared that a Consolidation Committee meeting was upcoming and that there were two open seats. • Assembly member Arndt reported on the Architectural Review Board meeting and their Peterson school and NorthStar school projects. 0 8. PUBLIC HEARING A. Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation. ARNDT moved to approve Ordinance No. FY2022-06 amending Kodiak Island borough code title 3 revenue and finance, chapter 3.35 real property tax, section 3.35.030 real and personal property exempted from taxation. Mayor Roberts closed the regular meeting and opened the public hearing. Seeing and hearing none, Mayor Roberts closed the public hearing and reconvened the regular meeting. To correct deficiencies in current KIB Code brought to our attention by the Alaska Superior Courts, staff is recommending the changes brought forth in this ordinance. These changes will bring Section 3.35.030 more in line with Alaska State statues. Address the administrative review process, provide direction and definition for staff, the Borough Assembly, and the public. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Griffin, Smiley, Smith, Turner, and Williams. 9. BOROUGH MANAGER'S REPORT The Manager reported on the following: • Local Emergency Planning Committee LEPC - October 27 — Revised By - Laws as discussed October 16, 2020. Changes to the by-laws were reviewed, discussed, and accepted. Chair informed committee that there is an effort to request refunding of the LEPC's by the State of Alaska as it is a federal requirement therefore required by the state. Unfunded mandate. Next meeting February 9, 2022. • COKIKIB Cooperative Relations Committee — Participated in this meeting. Anticipate additional discussion and clarification from the designated assembly representatives regarding the scope of work soon. Clarifications and definitions will be changed associated with the joint MOA for the installation of the Portland Loo's. {Commercial Passenger Vessel Tax} • KFRC Chlorination System — Meetings with GSA are continuing. Staff has provided a tentative schedule for the tasks. Final design has been received and components are being ordered. Requirement to install and verify function by January 2022. • ARPA Funding — Staff is working with the Treasury Department to set up required staff functions for reporting. Due dates for reports have been pushed Kodiak Island Borough Assembly Regular Meeting Minutes November 4, 2021 Page 2 of 7 L until the end of November due to website issues. Staff is recommending and approval of the MOA before the body tonight. The MOA with KCHC, PKIMC and the KIB has been prepared to allow the joint pursuit for the analysis, planning and design for facility enhancements based on the anticipated community need. These evaluation projects will establish the necessities for the Kodiak community's potential future medical requirements. The funding discussion will be finalized in a future session that assigns the ARPA funds to community projects. • Saltery Cove — MOU with Island Trails is before you tonight for consideration and approval. Island Trails Network was not a signer in the original agreement with the State of Alaska. This agreement ensures that the relationship between the KIB and ITN is documented. • KIBSD — Joint meeting was held last week. Staff is focusing on the Chiniak School Water Supply situation and the repair of the Main Elementary Roof. A statement of work will be developed to allow for a repair as soon as possible on this facility. • Solid Waste — Alaska Waste and the KIB have returned to the regularly scheduled meetings to jointly approach the adaptations and possible changes required to improve services to the Solid Waste Contract as it relates to the rate payers, contractor, and operation of the enterprise fund. • USDA Grant 1 Loan Application — Submitted and review has begun. Additional information is being requested by the USDA. After this review the applications and required documents, plans and administrative documents will be considered for award based on community needs. • State Revolving Funds Loans — The loan application period is currently open until November 30, 2021. At this time the staff is recommending waiting for application until the USDA process has been completed. • Projects — Three open bids are on the street currently. The Borough and Maintenance Building Mechanical Upgrades, PKIMC Day Tank Replacement and KFRC Fume Exhaust Upgrade. Site visits have been conducted. All close 1111612021. Staff anticipates the NorthStar Elementary School Phase II Siding Project final design documents prior to the end of November. • Upcoming Items — Communications from the state lobbyist Mark Hickey have been provided as well as an update today regarding the Oil Price Change Impact on State Revenues. These will all be discussed at the November 9th Work Session. KFRC Capital Project and Maintenance Management Discussion, Annual Service Contracts Update and discussion, Service Area Contracts, Personnel Manual Review, and request for update, KIB passenger and light vehicle condition list and required replacement, presentation regarding the change of the investment strategies of the KIB, Solid Waste Contract updates and request for modifications. 10. MESSAGES FROM THE BOROUGH MAYOR The Mayor reported on the following: • He encouraged the Assembly to lobby the governor to spend increased oil revenue to the benefit of citizens. • He shared that the work session of November 91" would be in the school district conference room. 11. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS Kodiak Island Borough Assembly Regular Meeting Minutes November 4, 2021 Page 3 of 7 12. CONSIDERATION OF CALENDAR - NEW BUSINESS A. Election Of The 2021-2022 Borough Assembly Deputy Presiding Officer. ARNDT nominated Assembly member Williams. Assembly member Williams was elected Deputy Presiding Officer by ballot. 12.A. CONTRACTS Contract No. FY2022-13 Memorandum Of Understanding With Island Trails Network For Saltery Cove Trail System Access Improvements. ARNDT moved to authorize the Interim Acting Borough Manager to execute Contract No. FY2022-13 memorandum of understanding with island trails network for Saltery cove trail system access improvements. In June 2020 the Borough Assembly adopted Resolution No. FY2020-33 accepting a grant from the Alaska Department of Fish and Game (ADF&G) for the acquisition of State easements and trail improvements on Saltery Cove Trail. The scope of the project includes trail improvements for the southern half of the Saltery Cove Trail, the Lake Miam Spur, and an unnamed trail from Saltery Cove to Saltery Lake. The work will be completed in phases and is expected to take 3-4 years. Following adoption of the resolution the Borough Manager signed a Cooperative Agreement with ADF&G in August 2020 outlining the terms and responsibilities of the various parties involved in the project. While not a signatory to the cooperative agreement, Island Trails Network (ITN) is named in the agreement and will be obtaining easements in the Borough's name for portions of the trail and performing the trail improvements, as well as providing $20,000 in cash and a $100,640 in-kind match to the project. This Memorandum of Understanding will formalize the responsibilities for both the Borough and Island Trail Network. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Smiley, Smith, Turner, Williams, and Arndt. 2. Contract No. FY2022-14 Memorandum Of Agreement Between The Kodiak Island Borough (KIB), Kodiak Community Healthcare Center (KCHC) And Providence Kodiak Island Medical Center (PKIMC) For The Purpose Of Applying For Grant Funding To Pay For The Analysis, Planning And Preparation Of Design Improvements To The Kodiak Island Hospital Complex. ARNDT moved to approve Contract No. FY2022-14. ROLL CALL VOTE ON THE MOTION CARRIED SIX TO ONE: Griffin, Smith, Turner, Arndt, and Delgado (AYES); Williams (NO). 12.B. RESOLUTIONS Kodiak Island Borough Assembly Regular Meeting Minutes November 4, 2021 Page 4 of 7 17 [I] fl 1 Resolution No. FY2022-13 Approving A One -Year Extension Of The Borough Attorney Contract. (Keene & Currall, P.P.C.) ARNDT moved to approve Resolution No. FY2022-13 approving a one-year extension with Keene & Currall, P.P.C., add authorize the interim manager to execute the extension. ARNDT moved to instate the three-year contract extension option. ROLL CALL VOTE ON THE AMENDMENT CARRIED UNANIMOUSLY: Smith, Turner, Williams, Arndt, Delgado, Griffin, and Smiley. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Smiley, Smith, Turner, Williams, Arndt, Delgado, and Griffin. 12.C. ORDINANCES FOR INTRODUCTION None. 12.D. OTHER ITEMS Mayoral Appointments Of Assembly Member Representatives To Different Boards And Committees. ARNDT moved to approve the appointments of Assembly member Representatives to different boards and committees. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Delgado, Griffin, Smiley, and Smith. 2. Planning And Zoning Commission Case No. S22-001 Approval Of Vacate And Relocation Of Public Beach Access, Lot 11, Block 1, Pasagshak River 2nd Addition. ARNDT moved to approve the vacation of a 10 -foot -wide public beach access on the east side of lot 11, block 1, Pasagshak river 2nd addition and in addition grant preliminary approval of a replat creating a 10 -foot -wide public beach access walkway on the west side of lot 11a, block 1, Pasagshak River 2nd addition approved by the P&Z commission on September 15, 2021. This request seeks the replat of Lot 11, Block 1, Pasagshak River 2nd Addition, vacating a 10 -foot -wide public beach access walkway, and creating Lot 11A, Block 1 and 10 -foot -wide public beach access walkway, Pasagshak River 2nd Addition. Currently Lot 11 has a 10 -foot -wide public beach access that runs north and south located on the east side of the vacant lot. The applicants are seeking to vacate the access and relocate it to the west side of the newly created Lot 11A. Kodiak Island Borough November 4, 2021 Assembly Regular Meeting Minutes Page 5 of 7 With Assembly approval, the applicants, Michael and Anita Brechan, Trustees, will be able to move into the final plat process. ARNDT moved to amend the motion to approve the vacation of the 10 -foot -wide public beach access on the east side of lot 11 Block 1 Pasagshak River 2nd addition and in addition grant preliminary approval of replat creating a 10 -foot - wide public beach access on the west side of Lot 11A Block 1 Pasagshak River 211d addition. ROLL CALL VOTE ON THE AMENDMENT CARRIED UNANIMOUSLY: Williams, Arndt, Delgado, Griffin, Smiley, Smith, and Turner. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Arndt, Delgado, Griffin, Smiley, Smith, Turner, and Williams. 13. CITIZENS' COMMENTS • Amy Wagner • Cort Neff • Betty MacTavish • Candice Lotner • Jamie Fagan • John Neff • Wyatt Lotzner • Cejie Benoit 14. ASSEMBLY MEMBER' COMMENTS • Assembly member Williams had no comment. • Assembly member Smith thanked the public for their input. He also thanked providence for the care they provide. • Assembly member Turner commented on the MOA with the hospital and the powers of the ESC. • Assembly member Griffin commented on the encouraging normalcy of Halloween. • Assembly member Smiley had no comment. • Assembly member Delgado commented on the danger of trees in inclement weather and encouraged citizens to identify concerns in their proximity. • Assembly member Arndt thanked citizens for their participation and commented on the governor's decision to veto borough funds as passed by the legislature. 15. ADJOURNMENT Mayor Roberts adjourned the meeting at 8:07 p.m. KODIAK ISLAB U H ATTEST: i oberts, Mayor Kodiak Island Borough Assembly Regular Meeting Minutes November 4, 2021 Page 6 of 7 I Kodiak Island Borough November 4, 2021 A® LOME', Acting Borough Clerk Assembly Regular Meeting Minutes Page 7of7