The URL can be used to link to this page

2021-12-16 Regular Meeting Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM Kodiak Island Borough Assembly Regular Meeting Agenda Bayside Volunteer Fire Department - 4606 East Rezanof Drive Thursday, December 16, 2021, 6:30 p.m., Streamed Live Online at www.kodiakak.us And broadcasted on KMXT at 100.1 FM Subscribe here to be notified when agenda packets are published. Page 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. *Approval of Minutes 6. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202 Agenda items not scheduled for public hearing and general comments. 7. Awards and Presentations 8. Committee Reports 9. Public Hearing 10. Borough Manager's Report 11. Messages from the Borough Mayor 12. Consideration of Calendar - Unfinished Business Page 1 of 60 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM 13. Consideration of Calendar - New Business 13.A. Contracts 4 - 14 1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A Memorandum Of Agreement With The State Of Alaska Department Of Health And Social Services Division Of Public Health And Accept Funds For The Healthy & Equitable Communities Program. Complete Binder for Contract No. FY2022-25 - Pdf 13.B. Resolutions 15 - 17 1. Resolution No. FY2022-15 Approval Of The 2022 Borough Calendar. Complete Binder For Resolution No. FY2022-15 - Pdf 18 - 41 2. Resolution No. FY2022-17 Adopting An Alternative Allocation Method For The FY22 Shared Fisheries Business Tax Program And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In FMA 13: Kodiak Area. Complete Binder For Resolution No. FY2022-17 - Pdf 42 - 43 3. Resolution No. FY2022-19 Funding For Salvation Army Food Bank In The Amount Of $12,354.50. Complete Binder For Resolution No. FY2022-16 - Pdf 13.C. Ordinances for introduction 44 - 48 1. Ordinance No. FY2022-07 Amending Section 2.30.060 Assembly Order Of Business And Agenda, Adding A Statement Of Land Acknowledgement. Complete Binder For Ordinance No. FY2022-07 - Pdf 13.D. Other items 49 - 52 1. Declaring An At Large Seat Vacant On The Consolidation Committee (Mr. Thomas). Complete Binder For Declaring A Seat Vacant - Pdf 14. Citizens' Comments 15. Assembly Member' Comments 16. Adjournment Page 2 of 60 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM 17. Information materials 17.A. Minutes of other Meetings 53 - 54 1. Womens Bay Service Area Board Regular Meeting Minutes of November 2, 2021 17.B. Reports 55 - 60 1. November 2021 Projects Report - EF Project Manager, Matt Gandel Page 3 of 60 KODIAK ISLAND BOROUGH STAFF REPORT DECEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A Memorandum Of Agreement With The State Of Alaska Department Of Health And Social Services Division Of Public Health And Accept Funds For The Healthy & Equitable Communities Program. ORIGINATOR: Grant Writer/Special Projects Support, Meagan Christiansen RECOMMENDATION: Move to approve Contract No. FY2022-25 authorizing the borough manager to enter into a memorandum of agreement with the State Of Alaska Departme nt Of Health and Social Services Division of Public Health. Staff Report - Interim Borough Manager, Dave Conrad Assembly Discussion Roll Call Vote DISCUSSION: The State of Alaska, Department of Health and Social Services, and Division of Public Health will provide funding to Alaskan local governments in support of creating and sustaining healthy and equitable communities around the state. Funding will be available through June 30, 2024 to support activities and strategies to promote and build healthy and equitable communities around the state. All funded activities must have an emphasis on high-risk, underserved population groups. Because the Kodiak Island Borough does not directly provide community health services, staff have worked with representatives from the Kodiak Area Native Association, Kodiak Community Health Center, and Brother Francis Shelter to propose activities that benefit the residents of the Kodiak Island Borough. ALTERNATIVES: Decline to participate in the memorandum of agreement; take no action. FISCAL IMPACT: Up to $76,950 in community health funds and $11,542 in funds for supporting homeless populations during the COVID-19 response in the first year of the program; subsequent funding is unknown at this time. OTHER INFORMATION: AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 4 of 60 KODIAK ISLAND BOROUGH STAFF REPORT DECEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough This funding is subsequent to the Alaska Community Health Funds for which the Kodiak Island Borough is already participating in with Kodiak Area Native Association and Kodiak Community Health Center. AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 5 of 60 1 Department of Health and Social Services DIVISION OF PUBLIC HEALTH Director’s Office Anchorage 3601 C Street, Suite 756 Anchorage, Alaska 99503-5924 Main: 907.269.8126 Fax: 907.269.2048 Healthy & Equitable Communities Memorandum of Agreement Information PURPOSE: The State of Alaska, Department of Health and Social Services, Division of Public Health will provide funding to Alaskan local governments in support of creating and sustaining healthy and equitable communities around the state. Funding will be available through June 30, 2024 to support the following activities and strategies to promote and build healthy and equitable communities around the state. All funded activities must have an emphasis on high risk, underserved population groups.  Ensure a fair and adequate baseline of care is established for populations at higher risk that are underserved and who are disproportionately impacted by COVID‐19 by expanding existing or developing new mitigation and prevention resources and services;  Increase/improve data collection and reporting for populations disproportionately affected by COVID‐19 to guide current and future pandemic response;  Build, leverage or expand infrastructure support for COVID‐19 or future pandemic prevention and control among populations that are at higher risk or underserved;  Mobilize partners to build and promote healthy and equitable communities, improving everyone’s opportunities for living a healthy life, particularly those who are disproportionately impacted by COVID‐19;  Improve access to COVID‐19 vaccine, as well as other necessary vaccines, for individuals who are higher risk or underserved. SCOPE OF FUNDING: Strategies that are implemented should aim to build infrastructures that both improve health outcomes for higher risk underserved Alaskans in the current COVID‐19 pandemic and set the foundation for future responses. This application mentions several eligible activities, but communities are not limited in scope to these examples. There are several resources available for communities to assist them in determining what types of activities may be proposed. The Alaska Health Equity Index utilizes data from the US Census Bureau and the US Centers for Disease Control and Prevention’s Social Vulnerability Index and is an excellent reference to assist communities in identifying target populations* and areas of need. The Healthy Alaskans team has identified priority health topics for the Healthy Alaskans 2030 plan including strategies and actionable objectives within each strategy. Both resources highlight the needs of Alaskans, and communities are encouraged to develop plans that incorporate factors from either of these resources. *Target populations can include but are not limited to:  Low income or homeless individuals  Individuals/families/communities with limited access to technology/internet  Individuals/families/communities who face food insecurity  Communities with limited to no transportation access AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 6 of 60 2  Individuals without access to health care  Populations that do not speak English as their first language  Rural communities/areas where physical services are not accessible  Refugee/immigrant communities that face economic, cultural, or linguistic barriers to accessing health care services  Individuals with disabilities  Older adults  Children  Individuals with mental health or substance‐related disorders Funding is calculated using two factors: population size, and the Alaska Health Equity Index. ELIGIBILITY: Local governments are eligible to apply and may propose plans to engage one or more communities and geographic areas. The definition of communities may also include a group of people who have particular characteristic in common (e.g. share similar cultural beliefs or interests). Please work with your local tribes, borough, or municipality to ensure efforts are coordinated. DHSS allows recipients to act as pass‐through entities to provide funding to other recipients, including community‐based organizations serving populations who may experience health inequities. Technical assistance will be provided throughout the funding period to assist with reporting, advancing approved projects, pre‐ approval of activities and invoice processing. If you live in an unincorporated census area or census designated place, are aware of an entity or organization that is interested in implementing this work and unsure about how to access this funding opportunity, please contact or HEcommunities@alaska.gov or maria.caruso@alaska.gov to discuss potential alternative opportunities. Designated entities must have the capacity to manage funds and implement projects within the scope of the funding. If communities chose to pursue this route for funding, alternative entities must be identified by October 22, 2021. The state intends to open up an alternate method of procurement for these entities, and the timeline for funding will be dependent upon the number of non‐governmental entities identified across the state for this option. We will make every attempt to accommodate alternative requests. For entities that chose to pursue this option, please be aware that the funding can take significantly longer to award through alternate procurement methods. REPORTING: Reporting requirements will be due at the same time as invoices. Payment will not be issued unless necessary reporting is attached. Reporting requirements will be determined during the MOA preparation and will be dependent upon the type of activities selected. Entities are encouraged to collaborate with hospitals, schools and community organizations to improve the outcomes for their population. See attachment of Healthy and Equitable Communities Memorandum of Agreement fund amounts. AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 7 of 60 3 PERIOD OF AGREEMENT, DATES AND DEADLINES: October 29, 2021 – June 30, 2024 Important dates: Tuesday, October 5: 4‐5pm Pre award meeting with technical assistance (4pm) Friday, October 8: 11‐12pm 2nd Pre award meeting with technical assistance (10am) Friday, October 29 by 5pm Funding Requests due to HECommunities@alaska.gov November 2021 Award funding to Communities via signed MOA June 31, 2024 Final receipts due to DPH, payments issued to Communities Submit questions to: Maria.caruso@alaska.gov or HEcommunities@alaska.gov TERMS OF PAYMENT: Funds will be reimbursed through invoicing upon approval of MOA. PRIOR APPROVAL REQUIRED*:  Construction projects  Vehicles  Furniture  Equipment over $25,000  Reimbursement of pre‐award costs (will only be considered back to June 1, 2021) *If you wish to utilize funds for any of the above items, please provide a detailed description of how these items will fit into the overall goal of the project they will support and how they will be used. FUNDS CANNOT BE USED FOR:  Programs or services already funded by another HSS grant, contract or MOA  Research  Clinical care  Publicity or propaganda If these funds are used to administer COVID‐19 testing or vaccine services recipients must:  Establish/maintain a means to ensure that the results of all COVID testing performed by this entity/sub‐ recipient/pass though entity is reporting to the State of Alaska Department of Health and Social Services. All testing (all types, all results) is subject to this requirement and must be reported within 24 hours of administration  Establish/maintain a means to ensure that the COVID‐19 vaccine administration performed by this entity/sub‐recipient/pass though entity is reporting to the State of Alaska Department of Health and Social Services. All vaccinations must be reported within 24 hours of administration. Please complete the application in order to develop MOA. Submit completed application and W9 to: HEcommunities@alaska.gov and cc maria.caruso@alaska.gov. AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 8 of 60 4 Healthy and Equitable Communities Memorandum of Agreement Application Primary Contact Information: (Please make sure to include name, phone number, email and physical address for all contacts listed.) Program Contact: Meagan Christiansen Phone number: 907-486-9303 Email: mchristiansen@kodiakak.us Physical Address: 710 Mill Bay Road, Kodiak, AK 99615 Finance Contact: Dora Cross, Finance Director Phone number: 907-486-9320 __ Email: dcross@kodiakak.us Physical Address: 710 Mill Bay Road, Kodiak, AK 99615 Other Contact that needs to sign/be listed on the Memorandum of Agreement (MOA): Contact: David Conrad, Administrative Official Phone number: 907-486-9340 Email: dconrad@kodiakak.us Physical Address: 710 Mill Bay Road, Kodiak, AK 99615 Please list communities and partners intended to be part of this funding, either through subawards or support. Community/Partner Name(s): Kodiak Area Native Association Kodiak Community Health Center AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 9 of 60 5 SCOPE and AMOUNTS: Please check activities from the menu below. In the final box, indicate the dollar amount anticipated. All activities selected must have an emphasis on high risk, underserved population groups. Menu of Activities 1. Ensure a fair and adequate baseline of care is established for populations who are disproportionately impacted by COVID-19 by expanding existing or developing new mitigation and prevention resources and services targeted at higher risk, underserved Alaskans: Expand reach of case investigation and contact tracing Enhance availability of supportive services that enable individuals to successfully isolate or quarantine Collaborate with community groups who can connect people at higher risk for COVID 19 with community services Improve access to vaccination information and services Reduce the rate of preventable hospitalizations by improving access to primary and preventative care Improve/increase access to health insurance Provide new or improved access to mental health services or provide education for/destigmatize existing services Provide/improve access to substance use disorder treatment/tobacco cessation resources or provide education for/destigmatize existing services Adopt strategies in the built environment that can mitigate the impact of COVID-19, for example establishing new pedestrian zones to minimize crowding and encourage physical activity Assess and adapt health policies, for example food service guidelines, to ensure they reach higher risk underserved Alaskans Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Total Depending on activities selected, reporting requirements may include some or all of the following measures: 1.1 Number of COVID-19 mitigation and prevention resources and services delivered in support of populations that are underserved and disproportionately affected. 1.2 Number of COVID-19 tests completed by test type, results, and race and ethnicity 1.3 Caseload, number of cases per case investigator, and number of contacts per contact tracer during the data collection period AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 10 of 60 6 2. Increase/improve data collection and reporting for populations disproportionately affected by COVID-19 to guide current and future pandemic response: Educate health care providers and community partners on the importance for collection of race, ethnicity, and other priority data elements Enhance the ability of electronic health records (EHR) systems to collect data on age, race, sex, and other differences among patients in health care systems Upgrade interoperability of health systems to comply with HL7 standards to report data elements including age, race, sex, and other priority data elements Provide training for staff on new/upgraded EHR systems Support staff who can enhance reporting of COVID-19 data to include race, ethnicity, sex, and other priority data elements Develop and disseminate data and other information materials to be culturally and linguistically appropriate for local audiences Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Total: Depending on activities selected, reporting requirements may include the following measure: 2.1: Number of improvements to data collection, quality, and reporting capacity for recipients, partners and agencies related to disproportionate health impacts of COVID-19. AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 11 of 60 7 3. Build, leverage or expand infrastructure support for COVID-19 or future pandemic prevention and control with a focus on populations that are at higher risk and underserved: Establish or enhance local staffing or coalitions to that focus on improving COVID-19 or other health outcomes for these populations Develop or update local plans to improve health outcomes for higher risk underserved Alaskans Expand local capacity to offer targeted testing and contact tracing Improve local Continuity of Operations Plans (COOP) and exercises to prioritize higher risk underserved Alaskans Improve plans for use of community facilities to include better spaces for social distancing, isolation and quarantine Update plans for community shelter locations to ensure they are ADA compliant or can facilitate hosting health care pods including testing and vaccinations Increase/improve access to facilities/community spaces that promote health and physical activity and serve high-risk populations Provide training to local/regional public health or health workforce to better serve the needs of higher risk underserved Alaskans Hire health or public health workforce who are equipped to assess and address the needs of higher risk underserved Alaskans, for example trusted community members or community health workers Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Total: Depending on activities selected, reporting requirements may include the following measure: 3.1: Number of improvements to infrastructure to address disproportionate health impacts of COVID-19. AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 12 of 60 8 4. Mobilize partners to build and enhance community social supports targeted towards those who are disproportionately impacted by COVID-19: Tailor local testing, contact tracing, and quarantine practices and programs to be culturally or linguistically appropriate for targeted populations Develop and support local or regional advisory groups that have representation from higher risk underserved populations to inform emergency response activities Build partnerships with local health and non health agencies (for example housing, transportation providers, food security, churches, community health workers, social workers) to implement strategies that decrease risk for COVID-19 Develop and distribute COVID-19 prevention communication materials and messaging that are understood and resonate with local higher risk and underserved groups Identify and establish relationships with agencies who serve higher risk underserved groups to share information and improve access to services that prevent COVID-19 Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Total: Depending on activities selected, reporting requirements may include the following measure: 4.1: Number and proportion of new, expanded, or existing partnerships mobilized to address disproportionate health impacts of COVID-19. AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 13 of 60 9 5. Improve access to COVID-19 vaccine, as well as other necessary vaccines, for individuals who are higher risk or underserved: Increase local health care capacity for providing vaccinations Hire additional staff to support administration of vaccines and to promote easily accessible health education Increase capacity for mobile vaccine delivery Increase the number of children, adolescents, and adults receiving all ACIP-recommended vaccines Other activities (Please describe in the box below) If there is not sufficient space to provide details of activities selected and proposed budget, please attach a spreadsheet or addendum to your application. Our community partners propose the following activities: 1. support ongoing COVID-19 prevention, preparedness and response including supporting COVID-19 dedicated testing and vaccination staff as well as purchasing supplies to mitigate COVID-19 including testing supplies, PPE, and vaccine/vaccine clinic support supplies. 2. equip an outreach van to improve access to COVID-19 vaccine and testing, to our community’s low income and homeless individuals and provide mobile care to our community members with limited to no transportation access. Total: up to $76,949.93 or amount available to the Kodiak Island Borough. Depending on activities selected, reporting requirements may include the following measure: 5.1: Provide a description of the work and successes/challenges of COVID-19 vaccine-related activities (e.g., number of vaccine clinics, number of mobile vaccine clinics, number of pop-up clinics). AGENDA ITEM #13.A.1. Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A M...Page 14 of 60 KODIAK ISLAND BOROUGH STAFF REPORT DECEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2022-15 Approval Of The 2022 Borough Calendar. ORIGINATOR: Borough Clerk, Alise Rice RECOMMENDATION: Move to approve Resolution No. FY2022-15 Approval Of The 2022 Borough Calendar as it appears in Appendix A. Staff Report - Borough Clerk, Alise L. Rice Assembly Discussion Roll Call Vote DISCUSSION: Ordinance No. FY2018-12 states the assembly is to set and adopt its meeting calendar for the following year by resolution; and if the regular meeting falls on a holiday or holiday eve the assembly may advance, postpone, or cancel meetings as necessary; and, when the lack of a quorum for holding a meeting occurs, or when there is little or no business to be considered the assembly may cancel such meeting and hear its business at the next regular meeting. The following meetings are recommend to be cancelled due to the anticipation of lack of quorum, or falls on a holiday: Thursday November 10th Work Session - Newly Elected Training Thursday November 17th Regular Meeting - Anticipated Lack Of Quorum, Alaska Municipal League Conference Thursday November 24th Work Session - Thanksgiving Holiday. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Title 2 Administration and Personnel, Chapter 2.30 Rules Of The Assembly A. Regular Meeting. The assembly shall meet in the borough assembly chambers, in the borough administration building, Kodiak, Alaska, and meetings are to commence at 6:30 p.m. on the first and third Thursdays of each month, or such other time and place as may be designated in the notice of the meeting. If the regular meeting day falls on a holiday or holiday eve, then the assembly may advance, postpone, or cancel the meeting as AGENDA ITEM #13.B.1. Resolution No. FY2022-15 Approval Of The 2022 Borough Calendar.Page 15 of 60 KODIAK ISLAND BOROUGH STAFF REPORT DECEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough necessary.When the lack of a quorum of the assembly necessary for holding a meeting occurs, or when there is little or no business to be considered at a scheduled regular meeting, the assembly may cancel such meeting and hear its business at the next regular meeting. Public notice of changed meetings shall be made in at least one newspaper of general circulation in the borough. Meetings shall adjourn at 10:30 p.m. unless the time is extended by a majority of the votes to which the assembly is entitled. No meeting shall be extended beyond 11 p.m., unless extended by a two-thirds vote of the assembly, except the meeting shall be extended to set the time and place for resumption of the meeting. AGENDA ITEM #13.B.1. Resolution No. FY2022-15 Approval Of The 2022 Borough Calendar.Page 16 of 60 Kodiak Island Borough, Alaska Resolution No. FY2022-15 Page 1 of 1 Introduced by: Borough Clerk’s Office thru the Mayor 1 Drafted by: Borough Clerk 2 Introduced on: 12/16/2022 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-15 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH APPROVING 9 THE ANNUAL 2022 BOROUGH CALENDAR. 10 11 WHEREAS, Ordinance No. FY2018-12 states the assembly is to set and adopt its meeting 12 calendar for the following year by resolution; and 13 14 WHEREAS, if the regular meeting falls on a holiday or holiday eve the assembly may advance, 15 postpone, or cancel meetings as necessary; and 16 17 WHEREAS, when the lack of a quorum for holding a meeting occurs, or when there is little or 18 no business to be considered the assembly may cancel such meeting and hear its business at 19 the next regular meeting; and 20 21 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 22 BOROUGH that: 23 24 the following meetings are cancelled due to the anticipated lack of quorum , or the meeting falls 25 on a holiday: 26 27 Thursday November 10th Work Session - Anticipated Lack Of Quorum, 28 Thursday November 17th Regular Meeting - Anticipated Lack Of Quorum, 29 Thursday November 24th Work Session - Thanksgiving Holiday. 30 31 The 2022 Annual Borough Calendar is adopted as shown in attachment A. 32 33 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 34 THIS DAY OF , 2021 35 36 KODIAK ISLAND BOROUGH 37 38 ATTEST: 39 ___________________________ 40 William Roberts, Mayor ___________________________ 41 Alise L Rice, Borough Clerk 42 43 VOTES: 44 Ayes: 45 Noes: 46 AGENDA ITEM #13.B.1. Resolution No. FY2022-15 Approval Of The 2022 Borough Calendar.Page 17 of 60 KODIAK ISLAND BOROUGH STAFF REPORT DECEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2022-17 Adopting An Alternative Allocation Method For The FY22 Shared Fisheries Business Tax Program And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In FMA 13: Kodiak Area. ORIGINATOR: Finance Director, Dora Cross RECOMMENDATION: Move to approve Resolution No. FY2022-17 adopting an alternative allocation method for the FY22 shared fisheries business tax program, and certifying tha t this allocation method fairly represents the distribution of significant effects of fisheries business activity in FMA 13: KODIAK area. Staff Report - Interim Borough Manager, Dave Conrad Assembly Discussion Roll Call Vote DISCUSSION: Purpose This resolution is to accept the Alternative Method as the method used to distribute State of Alaska Shared Fisheries Business Taxes for the Fisheries Management Area (FMA)13: KODIAK AREA. Background The State of Alaska, Department of Commerce, Community and Economic Development's Shared Fisheries Business Tax Program was created in 1990 to help municipalities impacted by the effects of the rapidly expanding offshore fish processing industry by collecting a tax from fish processors and sharing the collected taxes with affected municipalities. FMA13: KODIAK AREA includes seven communities: the City of Akhiok, City of Kodiak, Kodiak Island Borough, City of Larsen Bay, City of Old Harbor, City of Ouzinkie, and the City of Port Lions. There are two methods available to allocate the money between the communities, the Standard Method and the Alternative Method. The Standard Method (or long form) was used until 2012 when, recognizing the burden and hardships incurred by the smaller communities in getting the long form completed, agreed to the Alternative Method formula. All communities in the FMA13:KODIAK AREA must agree to us the same method. The formula all communities have agreed to allocates 50% of the revenue equally between all communities and the remaining 50% of revenue is allocated on a per capita basis (see attached DCCED estimated revenue allocations). AGENDA ITEM #13.B.2. Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 18 of 60 KODIAK ISLAND BOROUGH STAFF REPORT DECEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough Current There are two deadlines associated with this application. • If we propose to change the Alternative Method allocation, a proposal must b e submitted by January 15, 2022. • If we agree with the current Alternative Method formula then a completed application is due by February 15, 2022. Business Tax Revenue: The FY22 total amount available to allocate to the seven communities is: $131,649.76. The Borough's share of that amount is $43,080.66 (we received $25,500.19 in FY2021). Landing Tax Revenue: The FY22 total amount available to alloc ate to the seven communities is: $19,688.84. The Borough’s share of that amount is $6,442.91 (we received $2,989.70 in FY2021). ALTERNATIVES: Not approving the Alternative Method for the allocation of the State of Alaska's Shared Fisheries Business Tax Program would mean the Borough and the other six communities would have to agree to either create a new allocation formula (due by January 15, 2022) or complete the Standard Method application (due by February 15, 2022). FISCAL IMPACT: FY2022 total revenue to the General Fund from this program will be $49,523.57. OTHER INFORMATION: AGENDA ITEM #13.B.2. Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 19 of 60 Originator: Finance Director Department: Finance Staff Report for Resolution No. FY2022‐17 Purpose This resolution is to accept the Alternative Method as the method used to distribute State of Alaska Shared Fisheries Business Taxes for the Fisheries Management Area (FMA)13: KODIAK AREA. Background The State of Alaska, Department of Commerce, Community and Economic Development's Shared Fisheries Business Tax Program was created in 1990 to help municipalities impacted by the effects of the rapidly expanding offshore fish processing industry by collecting a tax from fish processors and sharing the collected taxes with affected municipalities. FMA13: KODIAK AREA includes seven communities: the City of Akhiok, City of Kodiak, Kodiak Island Borough, City of Larsen Bay, City of Old Harbor, City of Ouzinkie, and the City of Port Lions. There are two methods available to allocate the money between the communities, the Standard Method and the Alternative Method. The Standard Method (or long form) was used until 2012 when, recognizing the burden and hardships incurred by the smaller communities in getting the long form completed, agreed to the Alternative Method formula. All communities in the FMA13:KODIAK AREA must agree to us the same method. The formula all communities have agreed to allocates 50% of the revenue equally between all communities and the remaining 50% of revenue is allocated on a per capita basis (see attached DCCED estimated revenue allocations). Current There are two deadlines associated with this application.  If we propose to change the Alternative Method allocation, a proposal must be submitted by January 15, 2022.  If we agree with the current Alternative Method formula then a completed application is due by February 15, 2022. Business Tax Revenue: The FY22 total amount available to allocate to the seven communities is $131,649.76. The Borough's share of that amount is $43,080.66 (we received $25,500.19 in FY2021). Landing Tax Revenue: The FY22 total amount available to allocate to the seven communities is $19,688.84. The Borough’s share of that amount is $6,442.91 (we received $2,989.70 in FY2021). Alternatives Not approving the Alternative Method for the allocation of the State of Alaska's Shared Fisheries Business Tax Program would mean the Borough and the other six communities would have to agree to either create a new allocation formula (due by January 15, 2022) or complete the Standard Method application (due by February 15, 2022). Fiscal Impact FY2022 total revenue to the General Fund from this program will be $49,523.57. AGENDA ITEM #13.B.2. Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 20 of 60 Kodiak Island Borough, Alaska Resolution No. FY2022-17 Page 1 of 2 Introduced by: Finance Director thru the Mayor 1 Drafted by: DCCED 2 Introduced on: 12/16/2021 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-17 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING AN 9 ALTERNATIVE ALLOCATION METHOD FOR THE FY22 SHARED FISHERIES BUSINESS 10 TAX PROGRAM AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY 11 REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS 12 ACTIVITY IN FMA 13: KODIAK AREA. 13 14 WHEREAS, AS 29.60.450 requires that for a municipality to participate in the FY22 Shared 15 Fisheries Business Tax Program, the municipality must demonstrate to the Department of 16 Commerce, Community and Economic Development that the municipality suffered significant 17 effects during calendar year 2020 from fisheries business activities; and 18 19 WHEREAS, 3 AAC 134.060 provides for the allocation of available program funding to eligible 20 municipalities located within fisheries management areas specified by the Department of 21 Commerce, Community and Economic Development; and 22 23 WHEREAS, 3 AAC 134.070 provides for the use, at the discretion of the Department of 24 Commerce, Community, and Economic Development, of alternative allocation methods which 25 may be used within fisheries management areas if all eligible municipalities within the area agree 26 to use the method, and the method incorporates some measure of the relative significant effects 27 of fisheries business activity on the respective municipalities in the area; and 28 29 WHEREAS, the Kodiak Island Borough proposes to use an alternative allocation method for 30 allocation of FY22 funding available within the FMA 13: KODIAK AREA in agreement with all other 31 municipalities in this area participating in the FY22 Shared Fisheries Business Tax Program; 32 33 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 34 BOROUGH that: 35 36 By This Resolution Certifies That The Following Alternative Allocation Method Fairly Represents 37 The Distribution Of Significant Effects During 2020 Of Fisheries Business Activity In FMA 13: 38 KODIAK AREA: 39 40  All municipalities share equally 50% of allocation; all municipalities share remaining 50% 41 on a per capita basis. 42 43  The Kodiak Island Borough population is reduced by the population of the Cities of Akhiok, 44 Kodiak, Larsen Bay, Old Harbor, Ouzinkie, and Port Lions. 45 46 47 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 48 THIS __________ DAY OF _______________, 2021. 49 50 AGENDA ITEM #13.B.2. Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 21 of 60 Kodiak Island Borough, Alaska Resolution No. FY2022-17 Page 2 of 2 KODIAK ISLAND BOROUGH 51 52 ATTEST: 53 ___________________________ 54 William Roberts, Mayor ___________________________ 55 Alise L Rice, Borough Clerk 56 57 VOTES: 58 Ayes: 59 Noes: 60 AGENDA ITEM #13.B.2. Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 22 of 60 :.aging- FMA 13:Kodiak Island FY22LandingTaxAllocation $19,688.84 Total allocation:50%Equally50%perCapita $131,649.76 $ 65 , 82 4. 88 $65,824.88 CalculatedCalculated Community Population 50 % share50%perCapitaAllocationAllocationCityofAkhiok63$9, 403 .55 $328.84$9,732.39$1,45552 City of Kodiak 5,579 $9, 403 .55 $29,120.37$38,523.93$5,751.43KodiakIslandBorough6,452 $9, 403 .55 $33,677.12$43,080.66$6,442.91 City 01 Larsen Bay 52 $9, 403 .55 $271.42$9,674.98$1,446.95 City of Old Harbor 176 $9, 403 .55 $918.66$10,322.21$1,543.73 124 $9, 403 .55 $647.24$10,050.79$1,503.14 165 $9, 403 .55 $861.24$10,264.80$1,535.15 12,611 $ 6 5, 8 2 4. 8 8 $65,824.88$131,649.76$19,688.84CommunityCount7 ‘50%Divided Equally and 50%on a Per Capita Basi s."Kodiak Island Borough population =population (12, 611 ) lesspop.atcities AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 23 of 60 k 3;4;‘.;;@ ?kgggv November 15,2021 Kodiak Island Borough 710 Mill Bay Road Kodiak AK,99615 Dear MunicipalOf?cial: The Department of Commerce,Community,and Economic Development is pleased to announce avail abilit y of the FY 2022 Shared Fisheries Business Tax Program.The purpose of the program is to allocate a of state ?sh tax collected outside municipalboundaries with municipalitiesaffected by ?shing industry acti vitie s. Municipalitiesaround the state \vill share approximately$1.9 million based on 2020 ?sheries activityas rep ort ed by fish processors on their ?sh tax returns.Details of how the program works are included in the applic ationunderPmgramDermjztion. Historically,your municipality along with the other communities in your ?sheries management FMA 13:Kodiak Island has filed using the Alternative Method found on the last four pages of t application.A breakdown is included that details the communities in your FMA,in addition to the antici patedpaymentbasedontheagreeduponallocationmethodforyourFMA.If this agreement is still in place \vith FMA,you will only need to have your Counc1l/Assembly pass the enclosed alternative method sa m pl e resolution in order to participatein the program. If your FMA intends to change the alternative method of allocation,the new proposal must be submitte d to our of?ce no later than January 15,2022.If an agreement cannot be made with all communities in your you will need to file using the standard method and claim your signi?cant effects.Instructions on both of methods are detailed in the application packet. DEADLINE FOR SUBMISSION OF COMPLETED APPLICATION IS FEBRUARY 15,2022 Applications can be scanned and emailed to with the subject line “Municipality Name,F Y 2 2 , SFBT”If you have any questions about the program or require assistance in completing the application,p l e a s e contact me at or call (907)451 2718. Sincerely, ‘ ntofCommercmT H E ST AT E andEconomilop.NOFCOMMUNITYAN e,Com unit y,c Deve me ntDREGIONALAFFAI RSFairbanks Off ice 455 Third Avenue,Suite Fairbanks,Alaska 99701-3] Main:907.451. 2716Fax:907.451. 2742 epartme DlVI§IO GOVERNOR MI KE D U NL IL AV Y y Grants Ad mi nis trat or III Enclosure AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 24 of 60 Shared Fish eries Busi ness TaxProgram FY 22 Application For FMA KO DI AK AREA \ APPLICA TION MUS T BESUBMITTEDTODCCED N O THANFEBRUARY15,2022 StateofAlaska Mi ke D un lea vy , Governor f Com merc e, Com munit y, and Developm entJulieA n d er so n, Commis sionerDivisionofCommunit y an d Region al Affairs Moller , Director -'2. D ep ar t m en 0 AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 25 of 60 FY 22 SHARED FISHERIES BUSINESS TAX PROGRAM DESCRIPTION The purpose of the Shared Fisheries Business Tax Program is to provide for an annual sharing of fish tax collected outside municipal boundaries to municipalities that can demonstrate they suffered significant effects from fisheries business activities.This program is administered separately from the state fish tax sharing program administered by the Department of Revenue which shares fish tax revenues collected inside municipal boundaries. Program Eligibility To be eligible for an allocation under this program,applicants must: 1.Be a municipality (city or borough);and 2.Demonstrate the municipality suffered significant effects as a result of fisheries business activity that occurred within its respective fisheries management area(s). Program Funding The funding available for the program this year is equal to half the amount of state fisheries business tax revenues collected outside of municipal boundaries during calendar year 2020. Program funding is allocated in two stages: 1st Stage:Nineteen Fisheries Management Areas (FMAs)were established using existing commercial fishing area boundaries.The available funding is allocated among these 19 FMAs based on the pounds of fish and shellfish processed in the whole state during the 2020 calendar year.For example,if an area processed 10%of all the fish and shellfish processed in the whole state during 2020,then that area would receive 10%of the funding available for the program this year.These allocations are calculated based on Fisheries Business Tax Return information for calendar year 2020. 2nd Stage:The funding available within each FMA will be allocated among the municipalities in that area based on the level of fishing industry significant effects suffered by each municipality compared to the level of effects experienced by the other municipalities in that FMA. Some municipalities,because of their extensive area,are included in more than one fisheries management AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 26 of 60 FY 22 SHARED FI SH ER IE S BUSINES STAXPROGRA M D E S C R I P T I O N There are two possibl e a p p li c at i o n methods: Standard an d A lt er n at iv e Standard Method:In the Standard Method,esta blis hed bythedepartment,eachmunicipalityinthe FMA must determine and document the cost of fish erie s busi ness impactsexperiencedbythecommunity in 2020.These impacts are submitted by each mu nic ipa lit y intheirapplications.Thedepartmentwill review the applications and determine if the impa cts su b mi tte d arevalid.Oncetheimpactshavebeen established for each of the municipalities in the F thedepartm ent willcalculatetheallocationfor each municipality using the following formula: One half of the funding available within F M A isdividedupamongparticipating municipalities on the basis of the relative d ol la r amo unt ofimpactineachmunicipality. The other half of the funding available to th at ar ea isdividedequallyamongalleligible municipalities. This applicati on pa ck et containstheinstructionsandformsapplyingunder: -STANDA RD METHOD 0ALTERN ATIVE METHOD The chart on tfoll owi ng pagesummarizestheprocessforthesetwomethods. AlternativeAlternativ e allocationmethodsmaybeproposedbythemunicipalitieswithinthe FMA.The willconsiderapprovingtheuseofaproposedalternativemethodonlyifallthe municipalit ies intheareaagreetousethemethod,andifthemethodincludessomemeasureofthe relative eff ect s ofthefishingindustryontherespectivemunicipalitiesinthearea.AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 27 of 60 FY 22 SHARED FISHERIES BUSINESS TAX PROGRAM DESCRIPTION PROCESS FOR METHODS November 15 Commerce mails program applications to municipalities STANDARD METHOD No later than February 15 Each municipality determines and documents the cost of fisheries impacts on the community and submits this information with their application. No later than April 15 Department of Commerce reviews applications, makes a determination as to the validity of the submitted impacts,and notifies the municipalities of this determination. Within 30 days Municipalities have 30 days in which to appeal Commerce's determinations regarding submitted impacts. Within 20 days Commerce will respond to appeals within 20 After all appeals are resolvedCommercewillperformtheformulacalculationsforeachFMAbasedontherelativeimpactsapprovedforeachmunicipalityintheFMA,anddistributethefundingallocations. ALTERNATE METHOD No later than January 15 All municipalities in an FMA work together to develop an alternate allocation formula and submit their proposal to the Department of Commerce. Municipalities are encouraged to consult with Commerce during this effort regarding the acceptability of alternative methods. No later than February 1 Commerce reviews alternate proposals, determines if proposals are acceptable,and notifies the municipalities of this determination. If the proposal is accepted,municipalities may then use the Alternative Method application.If the proposal is not acceptable to Commerce, they will work with municipalities in an area to resolve problems.If the problems cannot be resolved,the municipalities in that FMA must apply using the Standard Method application. No later than February 15EachmunicipalitymustsubmitanAlternativeMethodapplication.Commerce will distributeallocationsafterallapplicationswithinthatFMAhavebeenreceivedandverified.AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 28 of 60 FY 22 Shared Fisheries Business Tax Program Application Instructions STANDARD METHOD 0 In the standard method application process each municipality determines and documents the cost to the municipality of fisheries industry significant effects suffered by the community in 2020. 0 Details for each of these effects are submitted by municipalities using the Declaration of Significant Effects application forms provided on the following pages. 0 The municipality must also submit an approved resolution by the governing body certifying that the information submitted in the application is correct and complete.A sample resolution is included in this packet. 0 The department will review the applications and determine if the significant effects submitted are valid. 0 Once the effects have been established for each of the municipalities in a Fisheries Management Area,the department will calculate the funding allocation for each municipality using the following formula: One half of the funding available within an FMA is divided up among participating municipalities on the basis of the relative dollar amount of impact in each municipality. The other half of the funding available to that area is divided equally among all eligible municipalities. Guidelines for Completing the Declaration of Significant Effects Forms Some important de?nitions:The Shared Fisheries Business Tax Program provides for a sharing of State Fisheries Business Tax with municipalities that can demonstrate they suffered signi?cant e?ects during the program base year from ?sheriesbusiness activity in their respective fisheries management area. 0 activity related to fishing,including but not limited to the catching and sale of fisheriesresources;0 activity related to commercial vessel,moorage and gear maintenance;0 activity related to preparing fisheries resources for transportation;and,0 activity related to processing fisheries resources for sale by freezing,icing,cooking,salting,or other method and includes but is not limited to canneries,cold storages,freezer ships,andprocessingplants.AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 29 of 60 And,"significant effects"means: 0 municipal expenditures during the program base year demonstrated by the municipality to the department to be reasonable and necessary that are the result of fisheries business activities on the municipality's: °population; employment; finances; air and water quality; fish and wildlife habitats;and, ability to provide essential public services,including health care,public safety, education,transportation,marine garbage collection and disposal,solid waste disposal,utilities,and government administration. And,"program base year"means: 0 calendar year 2020. A municipality does not need to have actual expenditures in 2020 in order to include them as significant effects in the application.If a ?shing business activity impacts a municipality in a manner that will result in a cost to the municipality,then the municipality can claim that impact as a significant effect.For example,a municipality's pier might have been damaged by an improperly docked fish processing vessel.The municipality might not have the funds to repair the pier during 2020,but the municipality has obtained final engineering estimates for the cost of repairs.In this case,the municipality could declare the repair cost estimates as significant effects on their application.However,these costs may not be claimed again if the municipality subsequently expended the monies to repair the pier at a later date (this would result in a double counting of significant effects). If a significant effect claimed in the application re?ects expenditures that were determined by the municipality to be necessary,but for which the municipality was unable to make an expenditure during the program base year,the application must include a finding by the municipal governing body which documents and clearly describes the procedures and methods by which the need and the estimated cost of such expenditures were determined. Only that part of overall community impacts which are directly attributable to fishing business activity should be included as significant effects in the application.For example,a municipality water supply system may be impacted by the fresh water needs of the local ?shing ?eet and fish processing facilities.However,a municipality in this situation should not claim the entire cost of operating or must estimate of the share of the use,and "wear and tear,"ofthewatersystemthatcanreasonablybeattributedtofisheriesbusinessactivity.A place is provided ontheDeclarationofSignificantE?ects forms for municipalities to explain how they arrived at suchestimates.Examples of eligible significant effects.The kinds of negative effects which a municipality mightpossiblyclaimtohavesufferedaremany.It is the responsibility of each municipality to describe,document and justify its particular claims of negative impacts during 2020 resulting from fisheries AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 30 of 60 business activities.For the purposes of this program,all significant effects must be presented in terms of expenditures of municipal funds,either actual or determined necessary.For example,a sudden population increase of 1,000 people is not in itself a negative effect.It is the demonstrable impacts on the municipality budget of dealing with these extra people that may be considered as significant effects for this program.The following examples represent the kinds of community impacts which are clearly eligible for inclusion in a municipality's Declaration ofSignificant E?ectsforms. 0 a municipality's expenses during 2020 in repairing a dock damaged by a fishing vessel; 0 a municipality's costs of hiring extra police,teachers or medical staff to cover periods during 2020 when fish processing workers or fishing crew and their families expanded the municipality's population; 0 a municipality's 2020 loan which was used to improve the municipality's water system to meet increased demands for fresh water by local fish processors.Only that part of the debt service which can be directly attributable to supporting the fishing industry may be counted as a significant effect. 0 special expenditures made by a municipality during 2020 to assist or help re-train workers who lost their jobs in the fishing industry because of a downturn in fishing activity; 0 a municipality's expenditures for operating and maintaining harbor facilities during 2020; 0 operating and maintaining a municipality's water and sewer system or landfill during 2020 that is directly attributable to the fishing industry. Examples of events which are not eligible to be signi?cant effects The following are examples of municipal expenditures or events which are not eligible for inclusion in a municipality's Declaration ofSigni?cant E?ects forms: 0 Municipal expenditures that occurred before or after 2020 which are the result of fishing business activities; 0 Revenues which a municipality did not receive during 2020 because of a downturn in local fishing business activity. not,contact AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 31 of 60 Instructions for Completing the Standard Method Application The completed standard method application submitted by each municipality will contain three elements: -a set of Declaration of Signi?cant Effectsforms (one separate form for each significant effect claimed by the municipality).Three copies of this form are included in the application-please make as many additional copies of this form as you need. 0 a Cover Page that provides the total number and cost of the significant effects claimed by the municipality. 0 an approved resolution by the governing body adopting the application as true and correct.A sample resolution is included in the application. Instructions for the Cover Page/Summary The Cover Page must be completed and submitted as part of the application.This form summarizes the information found in the application.The number of signi?cant effects claimed should be equal to the number of Declarations of Significant E?ects forms submitted with the application and the total dollar amount should equal the sum of all the dollar amounts stated in Part 2 on the Declarations of Signi?cant E?ects forms. Instruction for the Resolution form Municipalities may use this form,or a similar form,to comply with the requirement that the submitted application be certified by the municipality's governing body. Submit completed application no later than February 15,2022,to: If you have any questions regarding this program,contactKimberlyPhillipsat451-2718 E-mail Subject Line “Municipality Name,FY22, Or Mail State of Alaska DCCE DSharedFisheriesBusiness Tax 455 3rd Avenue,Suite Fairbanks,Alaska 99701 -4737 ca a AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 32 of 60 Contact Person: Title: Phone Number: Email Address: Total #of Significant Effects Claimed: Total $of Significant Effects Claimed:$ Return with,Declaration of Significant Effects forms,and resol utio n FY 22 SHA RED FIS HE RIE S BUSINESSTAXPROGRAM ST A N D A R D METHODAPPLICATION for FM A 13:KODIAKAREA Name of Municipality: Mailing Address: E-mail Subject Line “Municipality Name,FY22 , BT ” Or Mail State of Alaska DCCE DSharedFisheriesBusiness Tax 455 3rd Avenue,Suite Fairbanks,Alaska 99701 -4737 ca a AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 33 of 60 FY 22 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1.Provide a description of the ?sheries business activity which resulted in the signi?cant effect: activity listed in #1:$ 2.Total signi?cant effect (municipal expenditure)made necessary during 2020 by the ?sheries business 3.Municipal expenditure is:actual II determined necessary (Every municipal expenditure marked "determined necessary"must be supported by a resolution) .Describe how the municipal expenditure ?gure listed under Part 2 was determined: yes .Is the ?sheries business activity part of a larger ?scal impact on the municipality? [10 If yes,describe how the ?sheries business related part of the overall ?scal impact was determined.AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 34 of 60 FY 22 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1.Provide a description of the ?sheries business activity which resulted in the signi?cant effect: 2.Total signi?cant effect (municipal expenditure)made necessary during 2020 by the ?sheries business activity listed in #1:$ 3.Municipal expenditure is:actual determined necessary (Every municipal expenditure marked "determined necessary"must be supported by a resolution) 4.Describe how the municipal expenditure ?gure listed under Part 2 was determined: 5.Is the ?sheries business activity part of a larger ?scal impact on the municipality? yes no If yes,describe how the fisheries business-related part of the overall ?scal impact was determined. 6.Describe the documentation that supports the municipality's claim AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 35 of 60 FY 22 Shared Fisheries Business Tax Program DECLARATION OF SIGNIFICANT EFFECTS FORM (One Separate Form for Each Significant Effect Claimed) 1.Provide a description of the ?sheries business activity which resulted in the signi?cant effect: .Total signi?cant effect (municipal expenditure)made necessary during 2020 by the ?sheries business activity listed in #1:$ .Municipal expenditure is:actual determined necessary (Every municipal expenditure marked "determined necessary"must be supported by a resolution) .Describe how the municipal expenditure ?gure listed under Part 2 was determined: .Is the ?sheries business activity part of a larger ?scal impact on the municipality? yes no If yes,describe how the fisheries business—relatedpart of the overall ?scal impact was determined.AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 36 of 60 -yr FY 22 Shared Fisheries Bu iness Tax Program Standard Method Resolution (City or Borough) RESOLUTION NO. A RESOLUTION CERTIFYING THE FY 22 SHARED FISHERIES BU SI NE SS TAXPROGRAM APPLICATION TO BE TRUE AND CORRECT WHEREAS,AS 29.60.450 requires that for a municipality to participate in the FY Sh are d FisheriesBusiness Tax Program,the municipality must demonstrate to the Department of Commerce , andEconomic Development that the municipality suffered signi?cant effects during calendar year from?sheriesbusiness activities;and WHEREAS,the Department of Commerce,Community,and Economic Develo pment haspreparedspeci?c application forms for the purpose of presenting the municipality s claims as to the effectssufferedby the municipality during calendar year 2020;and WHEREAS,3 AAC 134.100 requires the governing body of the municipality to i n c l u d e withthemunicipality's FY 22 program application an approved resolution certifying the information cont aine d intheapplicationtobe true and correct; NOW THEREFORE BE IT RESOLVED THAT: The by this resolution certifies the infor mati on contai ned in (Gnvemmg B:d the (C iry or Borough) FY22 Shared F is h e ri e s Busines s TaxProgramApplicationtobetrueandcorrecttothebestofourknowledge. PASSED AND byadulyconstitutedquorumofthethis (GovemingBody) day of ,20 MayorClerk AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 37 of 60 FY 22 Shared Fisheries Business Tax Program Application Instructions ALTERNATIVE METHOD In the alternative method application process all municipalities in a fisheries manag ementareamayworktogethertodevelopanalternativeallocationformulafordistribut ing the available program funding among municipalities in the area.It is advised that the Dep artm ent of Commerce be consulted during this process if the municipalities have questi ons or concerns about what constitutes an acceptable alternative to the standard allocation All the municipalities in an area must reach an agreement in writing on an alt ern ati ve allocation formula. By January 15,the department must receive the proposed alternative method.I f the alternative method is not acceptable,the department will work with the municipal ities to resolve the problems. If the municipalities in an area fail to satisfy the department regarding the acceptab ility of the alternative allocation method proposed,then each municipality in the region must r e t u r n to the standard application process and submit separate applications as required tha tprocess. If the department finds the alternative allocation method satisfactory,each municipali ty m us t then complete an alternative method application consisting of a cover page and res olu tio n. The resolution must be adopted by the governing body and it must clearly descr ibe the approved alternative allocation method within that area.After all alternative applications within an area have been received and approved;the department will p e r f o the allocations and distribute program funds.AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 38 of 60 Instructions for Alternative Method Application In the alternative method application,an approved resolution constitutes the application.No other forms need to be submitted.A sample resolution has been attached for your use. General Guidelines for Developing an Alternative Allocation Method All municipalities in a fisheries management area must agree on the alternative method:There must be unanimous agreement among all eligible municipalities in a fisheries management area with regard to alternative allocation methods.It is the responsibility of community leaders in the area to work together to negotiate an alternative which is acceptable to all municipalities.The department may be consulted at any time regarding what kinds of formula approaches are considered acceptable by the department. Alternative methods must incorporate some measure of the relative significant effects experienced by the respective municipalities in the area.The measure of significant effects may take many forms. One area might agree to use the number of commercial fishing boat visits-per-year per community as a measure of significant effects.Another area might use the linear foot-length of public docks as a measure. Another area might use community population figures as an indication of the significant effects of fisheries business activity.Another area might share one half of the funding equally between the respective municipalities and share the other half based upon community population figures.Areas may decide to use one measure or may use a combination of measures. Submit your completed application no later than February 15,2022 to: If you require assistance in completing this application,contactKimberlyPhillipsat451-2718. E-mail Subject Line “Municipality Name,FY22,BT ” Or Mail State of Alaska DCCE DSharedFisheriesBusiness Tax 455 3rd Avenue,Suite Fairbanks,Alaska 99701 -4737 ca a @ al as k a.AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 39 of 60 FY 22 SHAR ED FIS HE RI ES BUSINESSTAXPROGRAM ALT ER NA TE METHODAPPLICATION For F M A 13:KODIAKAREA Name of Municipality: Mailing Address: Contact Person: Title: Email Address: Phone Number: Return with resolution E-mail Subject Line “Municipality Name,FY22, Or Mail State of Alaska DCCE DSharedFisheriesBusiness Tax 455 3rd Avenue,Suite Fairbanks,Alaska 99701 -4737 ca a AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 40 of 60 4 «ya I I?..,.,IV ,, FY 22 Shared Fisheries Business Tax Program Alternative Method Resolution (City or Borough) RESOLUTION NO. A RESOLUTION ADOPTING AN ALTERNATIVE ALLOCATION METHOD FOR THE FY22 SHARED FISHERIES BUSINESS TAX PROGRAM AND CERTIFYING THAT THIS ALLOCATION METHOD FAIRLY REPRESENTS THE DISTRIBUTION OF SIGNIFICANT EFFECTS OF FISHERIES BUSINESS ACTIVITY IN FMA 13:KODIAK AREA WHEREAS,AS 29.60.450 requires that for a municipality to participate in the FY 22 Shared Fisheries Business Tax Program,the municipality must demonstrate to the Department of Commerce,Community,and Economic Development that the municipality suffered signi?cant effects during calendar year 2020 from ?sheries business activities;and, WHEREAS,3 AAC 134.060 provides for the allocation of available program funding to eligible municipalities located within ?sheries management areas speci?ed by the Department of Commerce,Community,and Economic Development;and, WHEREAS,3 AAC 134.070 provides for the use,at the discretion of the Department of Commerce,Community, and Economic Development,of alternative allocation methods which may be used within ?sheries management areas if all eligible municipalities within the area agree to use the method,and the method incorporates some measure ofthe relative signi?cant effect of ?sheries business activity on the respective municipalities in the area; and, WHEREAS,The proposes to use an alternative allocation method for Gov min Bod allocation of FY22 funding available within the FMA 13:KODIAK AREA in agreement with all other municipalities in this area participating in the FY22 Shared Fisheries Business Tax Program; NOW THEREFORE BE IT RESOLVED THAT:The by this resolution (61 vemm E d certi?es that the following alternative allocation method fairly represents the distribution of signi?cant effects during 2020 of ?sheries business activity in FMA 13:KODIAK AREA: 0 All municipalities share equally 50%of allocation;all municipalities share remaining 50%on a per capita basis. 0 Kodiak Borough population is reduced by the population of the Cities of Akhiok,Larsen PASSED and APPROVED by a duty constituted quorum of the this _:dayof20__.G”H B dSIGNEDMayorATTESTClerk AGENDA ITEM #13.B.2.Resolution No. FY2022-17 Adopting An Alternative Allocation Method For T...Page 41 of 60 KODIAK ISLAND BOROUGH STAFF REPORT DECEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2022-19 Funding For Salvation Army Food Bank In The Amount Of $12,354.50. ORIGINATOR: Engineering and Facilities Director, Dave Conrad RECOMMENDATION: Move to authorize the Acting Borough Manger to enter into a grant agreement with the Salvation Army in the amount of $12,354.50 for assistance in providing food resources to the homeless and disadvantaged residents of the Kodiak Island Borough. Staff Report - Interim Borough Manager, Dave Conrad Assembly Discussion Roll Call Vote DISCUSSION: ALTERNATIVES: None FISCAL IMPACT: $12,354.50 of American Rescue Plan Act (ARPA) funds. OTHER INFORMATION: AGENDA ITEM #13.B.3. Resolution No. FY2022-19 Funding For Salvation Army Food Bank In The Amo...Page 42 of 60 Kodiak Island Borough, Alaska Resolution No. FY2022-19 Page 1 of 1 Introduced by: Borough Manager’s Office thru the Mayor 1 Drafted by: Interim Borough Manager 2 Introduced on: 12/16/2021 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-19 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH CONFIRMING 9 FUNDING FOR THE SALVATION ARMY FOOD BANK FOR PROVIDING FOOD RESOURCES 10 FOR THE HOMELESS AND DISADVANTAGED RESIDENTS OF THE KODIAK ISLAND 11 BOROUGH TO OFFSET SIGNIFICANT REVENUE LOSS DURING THE COVID-19 PUBLIC 12 HEALTH EMERGENCY. 13 14 WHEREAS the Kodiak Island Borough received $1.26 million in American Rescue Plan Act 15 (ARPA) funds for ARPA eligible projects in the Borough, and a portion of these funds may be 16 used for the provision of food resources to the homeless and disadvantaged residents of the 17 Kodiak Island Borough, and 18 19 WHEREAS the Kodiak Island Borough has available $12,354.50 in uncommitted ARPA funds 20 not assigned in Resolution FY2022-16 by the assembly and wishes to provide the funds to the 21 Salvation Army Food Bank for food distribution to area residents. 22 23 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 24 BOROUGH that: 25 26 the Kodiak Island Borough confirms that $12,354.50 to be provided to the Salvation Army Food 27 Bank from the ARPA funds. 28 29 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 30 THIS DAY OF , 2021. 31 32 KODIAK ISLAND BOROUGH 33 34 ATTEST: 35 ___________________________ 36 William Roberts, Mayor ___________________________ 37 Alise L Rice, Borough Clerk 38 39 VOTES: 40 Ayes: 41 Noes: 42 AGENDA ITEM #13.B.3. Resolution No. FY2022-19 Funding For Salvation Army Food Bank In The Amo...Page 43 of 60 KODIAK ISLAND BOROUGH STAFF REPORT DECEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Ordinance No. FY2022-07 Amending Section 2.30.060 Assembly Order Of Business And Agenda, Adding A Statement Of Land Acknowledgement. ORIGINATOR: Borough Mayor, Bill Roberts RECOMMENDATION: Move to advance Ordinance No. FY2022-07 amending KIB code section 2.30.060, Order of Business And Agenda, to add a statement of land acknowledgement to public hearing at the next regular meeting of the assembly on January 6, 2022. Staff Report - Mayor Bill Roberts Assembly Discussion Roll Call Vote DISCUSSION: Adopting this ordinance will add a land acknowledgement to the regular permanent assembly agenda. There are two versions of this statement that have been provided. Version One is the currently used statement and Version Two is currently the School Board statement. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.C.1. Ordinance No. FY2022-07 Amending Section 2.30.060 Assembly Order Of Busi...Page 44 of 60 Kodiak Island Borough, Alaska Deletion - Red, Strikeout Ordinance No. FY2022-07 Insertion - Blue, Bold, Unlined Page 1 of 2 Introduced by the Mayor 1 Drafted by: Borough Attorney 2 Introduced on: 12/16/2021 3 Public Hearing Date: 4 Adopted on: 5 KODIAK ISLAND BOROUGH 6 ORDINANCE NO. FY2022-07 7 8 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 9 SECTION 2,30.060 ASSEMBLY ORDER OF BUSINESS AND AGENDA, ADDING A 10 STATEMENT OF LAND ACKNOWLEDGEMENT. 11 12 WHEREAS, The Assembly desires to add a recognition of the ancestral lands in the area as a 13 regular part of its meetings following the invocation. 14 15 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 16 BOROUGH that: 17 18 Section 1: This ordinance is of a general and permanent nature and shall become a part of the 19 Kodiak Island Borough Code of Ordinances. 20 21 Section 2: That Section 2.30.060, Order of business and agenda, of the Kodiak Island Borough 22 Code of Ordinances is amended to read as follows: 23 24 2.30.060 Order of business and agenda. 25 26 A. Order of Business. The order of business for each regular meeting of the assembly shall be as 27 follows: 28 29 1. Invocation. 30 31 2. Statement of Land Acknowledgement. 32 33 3. Pledge of Allegiance. 34 35 43. Roll call. 36 37 54. Approval of agenda and consent agenda. (Approval of consent agenda passes all items 38 indicated. Consent agenda items are not considered separately unless an assembly 39 member so requests. In the event of such request, the item is returned to the general 40 agenda.) 41 42 65. Approval of minutes. 43 44 76. Citizens’ comments. 45 a. Agenda items not scheduled for public hearing and general comments. 46 47 87. Awards and presentations. 48 49 98. Committee reports. 50 AGENDA ITEM #13.C.1. Ordinance No. FY2022-07 Amending Section 2.30.060 Assembly Order Of Busi...Page 45 of 60 Kodiak Island Borough, Alaska Deletion - Red, Strikeout Ordinance No. FY2022-07 Insertion - Blue, Bold, Unlined Page 2 of 2 51 109. Public hearing. 52 53 1110. Borough manager’s report. 54 1211. Messages from the borough mayor. 55 56 1312. Consideration of calendar – unfinished business. 57 58 1413. Consideration of calendar – new business. 59 a. Contracts. 60 b. Resolutions. 61 c. Ordinances for introduction. 62 d. Other items. 63 64 1514. Citizens’ comments. 65 66 1615. Assembly members’ comments. 67 68 1716. Adjournment. 69 70 Effective Date: This ordinance takes effect upon adoption. 71 72 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 73 THIS DAY OF , 2022. 74 75 KODIAK ISLAND BOROUGH 76 77 ATTEST: 78 ___________________________ 79 William Roberts, Mayor ___________________________ 80 Alise L Rice, Borough Clerk 81 82 VOTES: 83 Ayes: 84 Noes: 85 AGENDA ITEM #13.C.1. Ordinance No. FY2022-07 Amending Section 2.30.060 Assembly Order Of Busi...Page 46 of 60 LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Alutiiq/Sugpiaq people. KIB acknowledges that we are gathered in the Alutiiq/Sugpiaq homeland. We thank and acknowledge the 10 tribes of the Kodiak Alutiiq Region. The heritage and culture of the Alutiiq people continue to enrich our communities. Where we gather today is in the ancient homeland and traditional territory of the Alutiiq/Sugpiaq people. The name Kodiak is based on the Alutiiq word Qik’rtaq, iik shstuck, meaning Island. I would like to acknowledge that the land we live, work, learn and gather on is the original homeland of the Alutiiq/Sugpiak people. We recognize the complex history and rich culture of our native community. We acknowledge a sometimes-difficult history and the resilience of the Alutiiq families who make up an important part of our community today. We believe it is important to state this land acknowledgement because we know that real history is too soon forgotten. AGENDA ITEM #13.C.1. Ordinance No. FY2022-07 Amending Section 2.30.060 Assembly Order Of Busi...Page 47 of 60 LAND ACKNOWLEDGEMENT (Version 2) We are gathered today on the traditional homeland of the Alutiiq/Sugpiaq people. The heritage and culture of the Alutiiq people continue to enrich our communities and our schools. AGENDA ITEM #13.C.1. Ordinance No. FY2022-07 Amending Section 2.30.060 Assembly Order Of Busi...Page 48 of 60 KODIAK ISLAND BOROUGH STAFF REPORT DECEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Declaring An At Large Seat Vacant On The Consolidation Committee (Mr. Thomas). ORIGINATOR: Deputy Clerk, Lina Cruz RECOMMENDATION: Move to accept with regret, the resignation of Mr. Roy Thomas effective December 13, 2021 and direct the Borough Clerk to advertise the vacancy per Borough code. Assembly Discussion Roll Call Vote DISCUSSION: The Clerk's Office received Mr. Thomas' resignation letter on December 5, 2021. 2.100.070 Vacancies. A. Other than by expiration of the member’s term, the assembly shall declare a seat vacant when a member: 2. Resigns and the resignation is accepted; D. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any qualifications of members. The appointing authority shall appoint a new member for the remaining unexpired term in accordance with KIBC 2.100.030. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.1. Declaring An At Large Seat Vacant On The Consolidation Committee (Mr. Th...Page 49 of 60 Note: The Co– Chair is elected by the committee. The Chairs are recommended by the Mayor and confirmed through the assembly. Revision Date: 10/25/2021 KODIAK CONSOLIDATION COMMITTEE KODIAK ISLAND BOROUGH SEAT NAME PHONE EMAIL Borough Government Representative (Chair) Alternate Assembly Member Mr. Jared Griffin Assembly Member Mr. James Turner (907) 942-1903 (206) 316-0482 jared.griffin@kibassembly.org james.turner@kibassembly.org City Government Representative Alternate Councilmember Mr. John Whiddon Mayor Pat Branson (907) 942-4650 (907) 539-5720 jwhiddon@city.kodiak.ak.us pbranson@city.kodiak.ak.us Borough 2nd Class City Village Representative Alternate City of Port Lions Mayor Dorinda Kewan VACANT (907) 454-2332 cityofportlions@gmail.com At -Large VACANT At -Large VACANT At -Large Mr. Tyler Kornelis (907) 654-5620 tykornelis@gmail.com At -Large Mr. Justin Thran (775) 790-4551 justin.thran@hotmail.com At -Large Mr. Roy Thomas (907) 942-7163 roythomas@acsalaska.net Vice-Chair Mr. Paul VanDyke (907) 942-2904 kodpvd@gmail.com Ex-Officio, Non Voting Borough Manager (or designee) Borough Manager Mr. David Conrad (907) 486-9301 dconrads@kodiakak.us City Manager (or designee) Deputy City Manager Ms. Josie Bahnke (907) 654-4474 jbahnke@city.kodiak.ak.us AGENDA ITEM #13.D.1. Declaring An At Large Seat Vacant On The Consolidation Committee (Mr. Th...Page 50 of 60 Note: The Co– Chair is elected by the committee. The Chairs are recommended by the Mayor and confirmed through the assembly. Revision Date: 10/25/2021 NOTE: This board is governed by KIBC 2.100 Per KIBC 2.100.170 An ex officio member is not entitled to vote on any question nor is an ex officio member a member for the purpose of establis h- ing a quorum. SPECIAL PROJECTS SUPPORT, MEAGAN CHRISTIANSEN 486-9303 mchristansen@kodiakak.us ADMINISTRATIVE ASSISTANT, LISA ZEIMER 486-9301 lzeimer@kodiakak.us OFFICE OF THE BOROUGH MANAGER 710 MILL BAY ROAD ROOM 125 STAFF: AGENDA ITEM #13.D.1. Declaring An At Large Seat Vacant On The Consolidation Committee (Mr. Th...Page 51 of 60 After much thought I have decided to ste p a w ay frommyroleontheconsolidationcommittee,effective at the adjournment,of the December 1 3 "‘ 2 0 2 1 meeting . Participating in this process has been re wa rdi ng aswellaschallenging.Isupporttheeffortsofthe committee and look forward to the final ofthegroup.Ihopethatmyparticipationcanbe looked back on as supportive and helpfu l. After two years on the committee many havechangedintheworldandinmypersonallife.Asthe New Year approaches other activities im po rta nt tomyfamilywillpressmytimeandmakeconsistent participation with the committee difficu lt. It is my hope that by adding a new mem ber newenergywillbebroughttothegroupastheprocessis seen through to the end. BillRob erts , Kodi ak IslandBoroughMayor Jared G ri ff in , Chair,Consolidatio n Committee D e c e m b er 5,2021 D ec e m be r 5,2021 R e s p e R o y T oma s AGENDA ITEM #13.D.1.Declaring An At Large Seat Vacant On The Consolidation Committee (Mr. Th...Page 52 of 60 WOMENSBAYSERVICEAREABOARDREGULARMEETINGMINUTESDate:November2,2021Calltoorder:5:34pmCommissionersPresent:JakeCastonguay,JasonChand1erChaii,DaveConrad,DaveHeuman-SecretaiyandChrisWindnagle.Ivacantseat.Membersexcused;BillyEcretandGregEgle-ViceChair,Approvalofagendabyunanimousvote.ApprovaloftheminutesbyunanimousrollcallvotefortheRegularMeetingofSeptember7,2021.TherewasnomeetingheldonOctober5duetonoquorum.CitizensComments;noneContractorComme$KevinAmdt.1.WorkinSept.andOct.;a.Asphaltandpotholepatchingb.Asphaltcracksealingc.ToppingonMidBayandGara,gradingandcompaction.a.Brushingasrequested,roadsignsonorder.Chairman’sReportI.WorkOrders;a.DitchingonOtterneededb.DitchingonGara2.Approx43%RoadBudgetspenttodate3.WilldraftalettertoCodeEnforcementre;a.drivewaysonGara(2)andNochwithoutapermitb.CarsinrightofwayonPavlofandatterminusofMidBayDrOldBusinessI.FireServicea.KurtLawworkingonradiorepeaterreplacement2.RoadServicea.Roadsignsreceivedpendinstall.AGENDA ITEM #17.A.1.Page 53 of 60 WOMENSBAYSERVICEAREABOARDREGULARMEETINGMINUTESb.SgtCkEntrancerealignment:meetingswithinvolvedpartiescontinueC.AnadromousStreamPermit;worktooccurasweatherpermits,mustnot-fyADF&GHabitatDiv.priortoworkdBfRdRAPrepairdoneforseasonNNewBusmess1.FireDepartmenta.Plethoraofgrantstobesubmittedb.Recruitmentandretentionarelow,VFDmemberscurrently12C.BrushTmck;waitingonbasetruckchassisdeliveryto beginupgrades!mods.2.RoadServicea.Rainevent/floodingonSgtCkRdentrancemorningofOct31.CitzenComments;noneBQardMemberCommentJC;wouldappreciatemoreinputfromboardconcerningissuesasthey comeup.CW;2drivewaysfloodingontoMidBayDr,needaswaletodivertrunoffintoditches.Meetingadjournedat 6:56pmNextmeetingscheduledforDec.7,2021)-Zc%—GRARPERSONWITNESS0AGENDA ITEM #17.A.1.Page 54 of 60 Kodiak Island Borough Engineering & Facilities Department Projects Office 710 Mill Bay Road • Kodiak, Alaska 99615 Phone (907) 486-9210 • Fax (907) 486-9347 Projects Report – November 2021 Page 1 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Dave Conrad, Interim Borough Manager RE: Monthly Projects Report for Period Ending November 30, 2021 BOROUGH BUILDING BOILER ROOM UPGRADES Project Description: This project is for replacement of the boilers at the Borough Building, including abatement of pipe insulation and gaskets as required. The boilers are over 50 years old and well past their useful life. The project scope includes replacing the generator for the Borough Building as well as an alternate bid to replace the boilers for the adjacent maintenance building. Current Status: In March 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. JYW and RSA Engineers completed design documents that were reviewed and approved by the Architectural/Engineering Review in March 2021. The project was put out to bid on April 1, 2021, and bids were due and opened on April 27, 2021. At the meeting on May 6, 2021, the Assembly voted to reject all bids. Staff has finalized some minor changes to the bid documents, the project was reissued for bid on October 21, 2021, and bids were due and opened on November 16, 2021. Five bids were received and the low bidder was Scott’s Heating and Plumbing. Staff will be requesting approval of a contract at the Assembly meeting on December 2, 2021. The work is scheduled to be completed by August 30, 2022. Change Orders this Period: None. KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE Project Description: This project is for the upgrade of the siding and roofing at Kodiak Fisheries Research Center (KFRC), including replacement of some doors and windows. Both the siding and roofing are 20 years old and showing signs of deterioration. Current Status: In October 2019, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. JYW provided 65% design documents in late September 2020 which were reviewed and approved by the Architectural/Engineering Review Board on December 7, 2020. An updated cost estimate was completed based on the 65% design, and staff requested JYW provide a proposal to complete design of the project. On April 15, 2021, the Assembly reviewed and approved the cost estimate and design proposal. JYW conducted a site visit in late June 2021 to verify as-built conditions and is now working on 95% design documents that are scheduled to be complete in December 2021. Change Orders this Period: None. KODIAK FISHERIES RESEARCH CENTER FUME HOOD EXHAUST SYSTEM Project Description: This project is for the upgrade of fume hood exhaust system at Kodiak Fisheries Research Center (KFRC). There are six fume hoods at KFRC and there are currently issues maintaining sufficient air flow when a certain number of hoods are in use. The scope of work is to install an additional exhaust fan and modify ductwork to eliminate these issues. AGENDA ITEM #17.B.1. Page 55 of 60 Projects Report – November 2021 Page 2 Current Status: On August 6, 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. Staff has had several discussions with JYW and RSA Engineers on the most cost-effective solution to this problem. Preliminary design documents were received in October 2020 and were reviewed and approved by the Architectural/Engineering Review Board on December 7, 2020. The project was issued for bid on October 21, 2021, and bids were due and opened on November 16, 2021. Two bids were received and the low bidder was Scott’s Heating and Plumbing. Staff will be requesting approval of a contract at the Assembly meeting on December 2, 2021. The work is scheduled to be completed by July 12, 2022. Change Orders this Period: None. KODIAK FISHERIES RESEARCH CENTER OZONATOR REPLACEMENT Project Description: This project is for repair or replacement of the ozonator system at Kodiak Fisheries Research Center (KFRC). The ozonator is intended to disinfect seawater that returns to the ocean after use in research experiments inside the facility. In May 2021 it was determined that the ozonation equipment was not operating correctly and needed to be either repaired or replaced. Current Status: KIB staff is working with CRW Engineering (CRW) on this project. In order to satisfy current permitting CRW has provided design for a temporary chlorination system to perform disinfection. KIB staff is procuring and installing the materials required for the chlorination system. As of November 30, 2021, the new peristaltic pump had been installed and electrical work has been completed by Local Electric. Staff is now installing the piping necessary to inject chlorine into the system and procuring an eyewash shower due to the corrosive nature of the chemical. The chlorination system is scheduled to be online by December 31, 2021. CRW is also working on a fee proposal to design a replacement system, looking at all various treatment options (ozonation, UV disinfection, etc). Change Orders this Period: None. LANDFILL STAGE 3 CLOSURE Project Description: This project is for interim and final closure of portions of the Kodiak Island Borough Landfill. Closure involves placing multiple layers of impermeable liner materials, gravel, and plant material. The goal of closing portions of the landfill is to keep rainwater from converting to leachate thereby reducing the flow to the Leachate Treatment Plant. Current Status: In April 2021, the Assembly approved a contract with Jacobs Engineering to complete start design for this project. Jacobs provided 100% design documents which were reviewed and approved by the Architectural/Engineering Review Board on November 22, 2021. The project was put out to bid on November 22, 2021, and bids are due January 5, 2022. The work is schedule to be completed by November 30, 2022. Change Orders this Period: None. LEACHATE TREATMENT PLANT AERATION TANK Project Description: This project is for a building addition and installation of additional process equipment at the Leachate Treatment Plant. The plant has been experiencing scaling of equipment, tanks, and piping throughout the treatment process. The goal of this project is to address the scaling problem by installing equipment that will decrease the amount of calcium in the leachate before it enters the treatment process. AGENDA ITEM #17.B.1. Page 56 of 60 Projects Report – November 2021 Page 3 Current Status: In July 2021, the Assembly approved a contract with Jacobs Engineering to start design on this project. Jacobs provided 100% design documents which were reviewed and approved by the Architectural/Engineering Review Board on November 22, 2021. The project was put out to bid on November 29, 2021, and bids are due January 6, 2022. The work is schedule to be completed by October 30, 2023. Change Orders this Period: None. NORTH STAR ELEMENTARY SIDING REPLACEMENT Project Description: This project is for the replacement of the existing cement board siding at North Star Elementary. The cement board siding was installed when the school was built in 1994 and has started experiencing deterioration and failure particularly around the gym. Phase I for the gym has been completed. Phase II includes replacement of the siding and windows around the rest of the school. Current Status: On September 3, 2020, the Assembly approved a change order for JYW to proceed with design of Phase II. A 65% design submittal was completed in November 2020 and reviewed and approved by the Architectural/Engineering Review Board (ARB) on December 7, 2020. ARB discussion focused on phasing the project to ensure there is sufficient funds to complete window replacement wherever siding is replaced. JYW has made revisions to the design documents and an updated cost estimate indicates there is sufficient funding to complete siding and window replacement for the whole school. JYW provided 95% design documents that were reviewed and approved by the ARB on November 1, 2021. The project was put out to bid on November 19, 2021, and bids are due December 16, 2021. The work is scheduled to be complete by August 30, 2022. Change Orders this Period: None. PETERSON ELEMENTARY ROOF REPLACEMENT Project Description: This project is for replacement of the roof at Peterson Elementary School. The school has sections of roof that are between 20 and 30 years old, and have reached their expected service life. There have been persistent leak problems for years as the roofing system continues to deteriorate. Current Status: On April 15, 2021, the Assembly approved a change order for Jensen Yorba Wall (JYW) to provide a 35% design and cost estimate for replacing the roof. These preliminary design documents will provide a clearer idea of potential replacement cost, as well as getting closer to a “shovel ready” project which increases the chances of securing State or Federal funding to complete construction. JYW conducted a site visit in late June 2021 to verify as-built conditions and submitted 35% documents in October 2021 that were reviewed and approved by the Architectural/Engineering Review Board on November 1, 2021. JYW also solicited a cost estimate based on the 35% design that indicated the construction cost is $2.1 million. JYW is now working on a fee proposal to complete design to 100%. Change Orders this Period: None. PROVIDENCE KODIAK ISLAND MEDICAL CENTER BOILER DAYTANK REPLACEMENT Project Description: This project is to replace the day tank and pumps for the boilers at Providence Kodiak Island Medical Center (PKIMC). The equipment has reached the end of its useful life and has been having problems creating enough suction to pull fuel from the recently replaced fuel tank. AGENDA ITEM #17.B.1. Page 57 of 60 Projects Report – November 2021 Page 4 Current Status: Jensen Yorba Wall (JYW) and RSA Engineers (RSA) are completing design as an extension of the recent fuel tank replacement project. Due to the size of the project JYW and RSA advanced right to 100% design, which was reviewed and approved by the Architectural/Engineering Review Board in September 2021. The project was issued for bid on October 21, 2021, and bids were due and opened on November 16, 2021. Two bids were received and the low bidder was Premier Mechanical. Staff will be requesting approval of a contract at the Assembly meeting on December 2, 2021. The work is scheduled to be completed by July 12, 2022. Change Orders this Period: None. PROVIDENCE KODIAK ISLAND MEDICAL CENTER RETAINING WALL Project Description: The goal of this project is to repair or replace the large concrete retaining wall behind Providence Kodiak Island Medical Center (PKIMC). The wall has been deteriorating for many years and is currently the number one priority on the Renewal and Replacement list for PKIMC. Current Status: The design process for this project started in September 2019. Jensen Yorba Wall (JYW) and PND Engineers (PND) provided design documents that were reviewed and approved by the Architectural/Engineering Review Board. The project was put out to bid in March 2021 and in April 2021 the Assembly approved a contract for Jay Brant General Contractors. Construction began in May 2021 and as of November 30, 2021, all original contract work except for hydroseeding had been completed and the project is shutdown for the winter. Jay Brant will return in spring 2022 to complete the hydroseeding and change order work, including providing a rub finish over the entire wall and cutting control joints in the new valley gutter. Change Orders this Period: Jay-Brant General Contractors LLC – Contract FY2021-19 Change Order #3 - $3,919.00) • RFP 04 – The contract documents did not include control joints for the valley gutter above the retaining wall. This change includes cutting control joints every 20-feet and filling with joint sealant. AGENDA ITEM #17.B.1. Page 58 of 60 Original Budget Ord 2020-01C Ord 2020-01H Current Budget Expenses Obligated Remaining Design 40,000$ 40,000$ 75,000$ 155,000$ 124,312$ 41,608$ (10,920)$ Admin 10,000$ 10,000$ -$ 20,000$ 15,542$ -$ 4,458$ TOTAL 50,000$ 50,000$ 75,000$ 175,000$ 139,854$ 41,608$ (6,462)$ Original Budget Ord 2020-01H Current Budget Expenses Obligated Remaining Design 80,000$ 50,000$ 130,000$ 57,855$ 69,042$ 3,103$ Admin 20,000$ -$ 20,000$ 8,673$ -$ 11,327$ TOTAL 100,000$ 50,000$ 150,000$ 66,528$ 69,042$ 14,430$ Original Budget Ord 2021-01E Current Budget Expenses Obligated Remaining Design 15,000$ -$ 15,000$ 9,352$ 5,563$ 85$ Construction 55,000$ 45,000$ 100,000$ -$ -$ 100,000$ Admin 5,000$ -$ 5,000$ 7,348$ -$ (2,348)$ TOTAL 75,000$ 45,000$ 120,000$ 16,700$ 5,563$ 97,737$ Original Budget Current Budget Expenses Obligated Remaining Design 25,000$ 25,000$ 11,496$ 9,859$ 3,645$ Construction -$ -$ 2,732$ -$ (2,732)$ Admin 5,000$ 5,000$ 1,914$ -$ 3,086$ TOTAL 30,000$ 30,000$ 16,142$ 9,859$ 3,999$ Original Budget Current Budget Expenses Obligated Remaining Design 95,000$ 95,000$ 33,878$ 30,655$ 30,467$ Admin 5,000$ 5,000$ 636$ -$ 4,364$ TOTAL 100,000$ 100,000$ 34,514$ 30,655$ 34,831$ Kodiak Fisheries Research Center Exterior Upgrade - 20004 Funding: Fund 555 - KFRC Budget and Adjustments Current Budget Status Borough Building Boiler Room Upgrades - 20005 Kodiak Fisheries Research Center Fume Hoods - 21001 Kodiak Fisheries Research Center Ozonator Replacement - 22000 Funding: Fund 555 - KFRC Kodiak Island Borough Project Budget Status - Period Ending November 30, 2021 Funding: Fund 469 - Renewal & Replacement ($50,000) and Fund 220 - Buildings and Grounds ($125,000) Funding: Fund 555 - KFRC Landfill Stage 3 Closure - 21009 Funding: Fund 530 - Solid Waste Disposal Project Budget Status Page 1 of 2 AGENDA ITEM #17.B.1.Page 59 of 60 Budget and Adjustments Current Budget Status Kodiak Island Borough Project Budget Status - Period Ending November 30, 2021 Original Budget Pending Ord Current Budget Expenses Obligated Remaining Design 33,000$ 350,000$ 383,000$ 210,465$ 170,887$ 1,648$ Admin 5,000$ -$ 5,000$ 1,944$ -$ 3,056$ TOTAL 38,000$ 350,000$ 388,000$ 212,409$ 170,887$ 4,704$ Original Budget Ord 2021-01H Current Budget Expenses Obligated Remaining Design 26,193$ 70,000$ 96,193$ 62,481$ 34,741$ (1,029)$ Construction 436,556$ 717,467$ 1,154,023$ 244,979$ -$ 909,044$ Admin 17,462$ 40,000$ 57,462$ 44,678$ -$ 12,784$ Contingency 21,828$ 40,000$ 61,828$ -$ -$ 61,828$ TOTAL 502,039$ 867,467$ 1,369,506$ 352,138$ 34,741$ 982,627$ Original Budget Current Budget Expenses Obligated Remaining Design 20,000$ 20,000$ 17,300$ -$ 2,700$ Admin 5,000$ 5,000$ 377$ -$ 4,623$ TOTAL 25,000$ 25,000$ 17,677$ -$ 7,323$ Original Budget Ord 2021-01E Ord 2021-01H Current Budget Expenses Obligated Remaining Design 125,000$ 85,000$ 10,000$ 220,000$ 184,584$ 24,458$ 10,957$ Construction -$ -$ 2,500,000$ 2,500,000$ 2,126,178$ 192,317$ 181,505$ Admin 25,000$ -$ 10,000$ 35,000$ 59,424$ -$ (24,424)$ Contingency -$ 80,000$ 80,000$ -$ -$ 80,000$ TOTAL 150,000$ 85,000$ 2,600,000$ 2,835,000$ 2,370,187$ 216,775$ 248,038$ Funding: Fund 540 - Hospital North Star Elementary Siding Replacement - 20008 Funding: KIBSD ($502,039) & Fund 470 - School R&R Bond Projects ($867,467) Providence Kodiak Island Medical Center Retaining Wall - 20003 Peterson Elementary Roof Replacement - 21008 Funding: Fund 220 - Buildings and Grounds Leachate Treatment Plant Aeration Tank - 19012 Funding: Fund 530 - Solid Waste Disposal Project Budget Status Page 2 of 2 AGENDA ITEM #17.B.1.Page 60 of 60 m m o 0 � N N < d O O O (D d G N O � 3 ' n IT. � 0 O s '< O G: N 0 � O N CD (D 3 m o 3 ° CD N yv CD V N' CCD O 7 O O 3 ca CD �. yCD N O 3 OI 0 o rn M O CD �N m m m m a: a o m a. m � � C n fD N N v A Ol N y CD WCD as CD N A H. (D N (D m C N w M m O m to cr 3 3 l CD a s G G CDN EnO m 'o < ° CD �O ;C O m o- CD n m O a z K 7 7 K 7 K 7 D ^ U L(j m ' v CD y r Z m r m (n S w l= 0 0 a 3 n % Q � O ` ot� (r3 CD tiCD CD � (D CDj o On. m O 0 2 a z C) m o Q� H z CD 0 m y "` ^r'� mca �j l o N y r 0 - m cn (n m L� -� CDD m n �g O ✓ �` O V ;- N E CD N CD N O '!0 rV y y�O { CD v IOZ < m CD m '^ 0 Z m 7 m n o 0 o w y r r- m -i m� cn to 3 CD O m D 3 a ll��11 O N z 1 m 0 � < � 0 � m N o CD z 'O(� V Q � !\ (\ < CD CD m m z CD m m o < 0 ° O < m c 3 CD cn D o- m rrm O V z c CD m �aca�: : r sr N O Q� N N ID � � N a v ° 7 cn N C D m CD a "O CD O m' : 1 O (D N N (D a :. CD O O N 7 (D a a O C n O CD \\\ m m o o < O On N N p1 C N O N O O �. = O O CD =. C\ N O o �3� CD CD 3 m o CD < m CD c z N v CD -0 m m' o' m 2 0 CD 3 ca m c, N N O 3 cn 0 o rn O X 'm N N CD D7 O T N O. CL CD C n m � C n (D y y A N o' N CD d C CD �m o � � C CD A A a c CD N u. K o 0> -I O '" ! y ? 7 � 7 7 3 - 3 1, 1 , 7 7 3 f�-CD _ m r O v (D 3 of s m n° O f T Cal b p N m 0 0 � < O iC it O (D D Z 3 a � 3 cn w oaf CD o m r T 3 m 3 l a o s 9 Z d N N �� F CD 7 .< O 0CD Z G % t"`- � N m m tv CD o m 7 7 7 7 G) 7 0 7 ?{ !' �`� Q m W o �0 D� O c 3 7' 3 (D 3 ( O CD O m (D l 7 ID O N OID 0 Q < m CJ C OCD C r O D (` fr V /\ \ /\ \ CD v Z � m ID CD o z m y 7 7 7 7 7 7 m WC o o a m . m 'm co m 3 �l/ `i O C N CD' m. l< OOL In n \ \ �= m m C m rO� m l< o CD < o OI< � I O I N -I UI (A L� O D �� m < Cl CD CD CD 1 c 3CL 3 m. r i O \ N0 I CD n CD m cn (D O_ n CD O O 7 CD 7 (D O_ D a O aO CD D r r cn 2 m m --1 KODIAK ISLAND BOROUGH Meeting Type: &-,,M v 6i6kf- fNa?AS lA Date: Please PRINT your name legibly Please PRINT your name legibly Mk '6, , l��\v S Cb C� View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2022, No. 20 December 16, 2021 At Its Regular Meeting Of December 16, 2021, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On January 6, 2022 At 6:30 p.m. At The Bayside Fire Hall. APPROVED Contract No. FY2022-25 Authorizing The Borough Manager To Enter Into A Memorandum Of Agreement With The State Of Alaska Department Of Health And Social Services Division Of Public Health And Accept Funds For The Healthy & Equitable Communities Program. APPROVED Resolution No. FY2022-15 Approval Of The 2022 Borough Calendar. APPROVED Resolution No. FY2022-17 Adopting An Alternative Allocation Method For The FY22 Shared Fisheries Business Tax Program, And Certifying That This Allocation Method Fairly Represents The Distribution Of Significant Effects Of Fisheries Business Activity In FMA 13: Kodiak Area. APPROVED Resolution No. FY2022-19 Funding For Salvation Army Food Bank And Authorize The Acting Borough Manger To Enter Into A Grant Agreement With The Salvation Army In The Amount Of $12,354.50 For Assistance In Providing Food Resources To The Homeless And Disadvantaged Residents Of The Kodiak Island Borough. POSTPONED Ordinance No. FY2022-07 Amending KIB Code Section 2.30.060, Order Of Business And Agenda, To Add A Statement Of Land Acknowledgement To The Next Regular Meeting Of The Assembly On January 6, 2022. DECLARED An At Large Seat Vacant On The Consolidation Committee, Mr. Roy Thomas. Effective December 13, 2021 And Direct The Borough Clerk To Advertise The Vacancy Per Borough Code.