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2021-09-16 Regular MeetingKodiak Island Borough Assembly Regular Meeting Bayside Volunteer Fire Department - 4606 East Rezanof Drive September 16, 2021 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Joseph Delgado, Geoffrey Smith, Dennis Symmons, and James Turner. Assembly member Aimee Williams attended via Zoom. Also present were Borough Clerk Alise Rice and Deputy Clerk Lina Cruz 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda ARNDT moved to approve the agenda and consent agenda. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. 5. Approval of Minutes 6. Citizens' Comments • Betty MacTavish • Karl Hertz 7. Awards and Presentations 8. Committee Reports • Assembly member Arndt reported on the KIB-City of Kodiak Cooperative Relations Committee Meeting. 9. Public Hearing 10. Borough Manager's Report Kodiak Island Borough September 16, 2021 Assembly Regular Meeting Minutes Page 1 of 6 11. Messages from the Borough Mayor • Mayor Roberts encouraged residents to wear masks and practice social distancing. 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business 13.A. Contracts 13.B. Resolutions Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough Assembly And City Council Appointing Members To The Kodiak Fisheries Development Association's Board Of Directors. Crab Harvester Representative (Mr. Jerry Bongen) and Crab Processors Representative (Mr. Tuck Bonney). ARNDT moved to adopt Resolution No. FY2022-08 and appoint Mr. Jerry Bongen and Mr. Tuck Bonney to the Kodiak Fisheries Development Association Board, term to expire 2024. In 2005 Kodiak was designated as an eligible crab community and in connection with such designation the Kodiak Island Borough and the City of Kodiak have the authority to jointly exercise certain rights of first refusal with respect to processor quota shares allocated under the Bering Sea/Aleutian Islands Crab Rationalization Program. The bylaws of the Kodiak Fisheries Development Association (KFDA) state, in part, that Directors shall serve for three-year terms and until their successors are appointed and qualified. These seats have expired and are ready for reappointment. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Smith, Symmons, and Williams (AYES); Turner (Abstention). 2. Resolution No. FY2022-09 Designating The Individual Who Will Serve As Temporary Administrative Official During The Absence Of The Kodiak Island Borough Manager. ARNDT moved to approve Resolution No. FY2022-09 designating Mr. Matt Gandel as the individual who will serve as Temporary Administrative Official during the absence of the Borough Manager. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Smith, Symmons, Turner, Williams, and Arndt. 13.C. Ordinances for introduction Kodiak Island Borough Assembly Regular Meeting Minutes September 16, 2021 Page 2 of 6 13.D. Other items Appeal Of Denied Senior Exemption, Mr. Mel Stephen. ARNDT moved to approve the appeal of denied senior exemption of Mr. Mel Stephens. On January 20, 2020, Mr. Stephens' emailed the Assessor's Office stating "I do not recall receiving the renewal form for my senior citizen exemption on my home at 3460 Tona Lane. It is possible that I received it, sent it in, and forgot about it. Would you please check my account and, if a renewal form is missing, send me another one." On January 21, staff that handles these exemptions, looked through the file, determined no application had been received and mailed another form to Mr. Stephan's per his request. That letter was postmarked January 22, 2022. On February 10, 2020, KIB Assessors Office Received Mr. Stephens' Senior Application, in an envelope postmarked February 6, 2020. On March 4, 2020, 1 mailed Mr. Stephens a denial letter for untimely filing without good cause. ROLL CALL VOTE ON THE MOTION FAILED FIVE TO ONE: Symmons (AYE); Smith, Turner, Williams, Arndt, and Delgado (NOES). Mayor Roberts recessed the meeting at 7:51 p.m. Mayor Roberts reconvened the meeting at 8:00 p.m. 2. Approval Of The October 5, 2021 Regular Municipal Election Workers. ARNDT moved to approve the October 5th, Regular Municipal Election Workers list. KIB Code Title 7 Elections, Chapter 7.30.010 states The assembly shall appoint at least three election officials in each precinct to constitute the election board of that precinct... ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt, Delgado, and Smith. 3. Letter Of Support For Providence Kodiak Island Medical Center (PKIMC) To Build A Workforce Housing Complex At 110 Bartell Avenue In Kodiak. Kodiak Island Borough Assembly Regular Meeting Minutes September 16, 2021 Page 3 of 6 ARNDT moved to authorize the Kodiak Island Borough Mayor, Bill Roberts, to sign a letter of support for Providence Kodiak Island Medical Center to build a workforce housing complex at 110 Bartell Avenue, Kodiak. The current housing market does not support the requirements of the health care professionals that are required to run the Providence Kodiak Island Medical Center (PKI MC). They are proposing to construct a housing complex at the 110 Bartell Avenue address. This housing will assist PKIMC as their needs for housing increases. This property is owned by Providence. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Delgado, Smith, and Symmons. 4. Alaska Community Health Funds II. ARNDT moved to approve participation in Alaska Community Health Funds Round II. Alaska DHSS has announced a second round of funding to be executed through a Memorandum of Agreement process, providing funds to "create and support the overall health of the community by preventing and addressing COVID-19 among underserved Alaskans at higher risk for COVID-19 related illness and death, including rural populations." The KIB is participating in Round I funding by partnering with KANA and KCHC, both offering community health services for underserved Alaskans. Sub -grant agreements were signed with each of those entities in May. No billing activity has been submitted as of September 1st. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Delgado, Smith, Symmons, and Turner. 5. Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough Manager. ARNDT moved to appoint Mr. Dave Conrad as interim Kodiak Island Borough Manager until Thursday, December 9, 2021. With compensation at the final pay rate of the previous Borough Manager, Michael Powers. Mr. Conrad is willing to serve until Thursday, December 9, 2021 (90 days) as the interim Borough Manager (IBM). A discussion of performance and continued service will be held no later than November 29th. A guarantee that if performance is not adequate as Interim Borough Manager (IBM) Mr. Conrad will return to his current position as the Engineering and Facilities Director, with the current pay rate and with no conditions. Kodiak Island Borough September 16, 2021 Assembly Regular Meeting Minutes Page 4 of 6 11 Mr. Conrad will retain the right to resign from the IBM position without condition with ten (10) days written notice. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Smith, Symmons, Turner, and Williams. Manager Recruitment Timeline, Phase II. ARNDT moved to approve the Manager Recruitment Timeline, Phase II. The Assembly approved the timeline for the first three items within the Manager Recruitment timeline in a special meeting on September 9, 2021 and requested the next steps be brought to the Assembly at the September 16th regular meeting. A summary and calendar view are attached. Turner moved to amend the Manager Recruitment Timeline for assembly members to return rating sheets to tally on October 28, to review applicant rating summary and choose applicants to respond to additional questions to a special meeting on October 29th, additional emails to candidates would occur on November 1 st. Additional questions are then due back on November 8th, review of additional question responses to occur on November 12th, interviews via Zoom would occur the 19th and 20th of November, select finalists and schedule in- person interviews on November 23rd. In person interviews will then occur based on availability of candidates. ROLL CALL VOTE ON THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner, Williams, Arndt, and Delgado. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Delgado, Smith, Symmons, Turner, Williams, and Arndt. 14. Citizens' Comments • None. 15. Assembly Member' Comments • Assembly member Williams had no comment. • Assembly member Smith commended the report by the Independent Living Center, the efforts by Providence to find housing, and staff for their efforts. • Assembly member Turner encouraged citizens to vote. • Assembly member Symmons encouraged citizens to vote and to participate in assembly meetings. • Assembly member Delgado encouraged citizens to vote. • Assembly member Arndt encouraged citizens to vote. 16. Adjournment Mayor Roberts adjourned the meeting at 8:50 P.M. Kodiak Island Borough Assembly Regular Meeting Minutes September 16, 2021 Page 5 of 6 KODIAK ISLA . BOROUGH ATTEST: Bill Roberts, ayor Alise R17, Borough Clerk �15LAND e0 �O O C, G1 Kodiak Island Borough Assembly Regular Meeting Minutes September 16, 2021 Page 6 of 6