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2021-10-21 Regular MeetingKodiak Island Borough Assembly Regular Meeting Bayside Volunteer Fire Department - 4606 East Rezanof Drive October 21, 20216:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Joseph Delgado, Jared Griffin, Geoffrey Smith, James Turner, and Aimee Williams. Also present were Borough Manager David Conrad, Deputy Borough Clerk Lina Cruz, and Assistant Clerk Mitchell Davidson 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda ARNDT moved to approve the agenda. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. 5. Approval of Minutes 6. Citizens' Comments • Seema Garoutte • Dennis Symmons • Jamie Fagan • Betty MacTavish • John Neff • Cort Neff • Stan Duncan • Virginia Duncan 7. Awards and Presentations A. Thank You For Your Service Award For Outgoing Assembly Member Symmons. 8. Committee Reports 9. Public Hearing Kodiak Island Borough Assembly Regular Meeting Minutes October 21, 2021 Page 1 of 6 10. Borough Manager's Report Debt Service Update — attached to this memo is an update on Debt Service Refunding. The State of Alaska Department of Education and Early Development (DEED) has notified the KIB that the FY22 reimbursement for eligible school general obligation bonds will be 36.8662%. The FY22 KIB budget was based on a 50% reimbursement rate there is a projected shortfall of $713,767.00. ARPA Funding — Staff continues to work to understand and confirm allowable reimbursement and potential funding for projects associated with health and community wellbeing. In the near future, an MOU with KCHC, PKIMC and the KIB will be presented for consideration for potential use of ARPA funds. Analysis, planning and design for facility enhancements will be based on estimated community need. These evaluation projects will establish the necessities for the Kodiak community's potential future medical requirements. Priority List: Revenue Replacement Recreational Facility Upgrades Healthcare Facility Revenue, Planning and Design Effort Chiniak School Water System Other Allowable Project Funding • KIBSD — Joint meeting has been postponed for October 28. Awaiting confirmation of attendance prior to finalizing date and time for this meeting. A meeting is scheduled for October 25th with KIBSD maintenance staff to discuss snow removal and ice control. • Saltery Cove — MOU has been reviewed and received from Island Trails Network. Staff performing final review and attorney review prior to presentation to the assembly for review, comment, and approval. • E/F — Salonie Creek - Anticipate this anadromous stream culvert replacement to begin next week. The Salonie Creek Road will be closed to KISA and all traffic until the completion and acceptance of the bridge installation. Progress will depend greatly on precipitation and creek flow. • Solid Waste — AK Waste / KIB met today to discuss issues. Staff and AK Waste to prepare a list of suggested contract clarifications and changes to improve service. The list will be presented to the assembly for consideration. The 2021 annual Solid Waste Program Class I Landfill Permit # SW1A005-23a was conducted on September 13, 2021. The KIB received a Final Score of 99.0% - 411 of 415 possible points. Best inspection number since I have been involved. Congratulations are due to the landfill and administrative employees that all contribute to this evaluation number. Solid Waste Advisory Board meeting is scheduled for October 27, 2021, at the Assembly Chamber. • USDA Grant / Loan Application — Application has been finalized and submitted. Discussions with USDA staff have confirmed that up to 45% of a project cost may be awarded in a grant form, low interest loans are at 1.75% for 30 years. Interim financing for design and construction on an accepted loan will be required. Kodiak Island Borough October 21, 2021 Assembly Regular Meeting Minutes Page 2 of 6 1 I.- • KFRC — Design and planning of the required decontamination system is moving forward. Staff and consultants are working on a target due date prior to the end of the calendar year. A schedule and delivery timeframe will be prepared by November 1, 2021. • CDD — Interested parties have contacted staff for both residential and commercial subdivision development. • Manger Recruitment — Staff is preparing packets for the assembly members. Packets will be available at the Clerk's Office by 10:00am, Monday, October 251 • Upcoming Items - KFRC Capital Project and Maintenance Management Discussion, Annual Service Contracts Update and discussion, Service Area Contracts, Personnel Manual Review, and request for update, KIB passenger and light vehicle condition list and required replacement, long range investment discussion. 11. Messages from the Borough Mayor • Mayor Roberts apologized for confusion regarding the redistricting resolution. 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business A. Contracts B. Resolutions Resolution No. FY2022-12 Ratifying And Certifying The Results Of The October 5, 2021 Regular Municipal Election. ARNDT moved to adopt Resolution No. FY2022-12. The local regular municipal election was held on Tuesday, October 5, 2021. The Canvass Board met on October 13, 2021 and examined in detail all Early Voting, Ballot By Mail, Write -In, Personal Representative, and Questioned Ballots, Optical Scan Receipts, Original and Duplicate Tally Books From Each Of The Precincts Of The Kodiak Island Borough. Borough Code 7.40.020 Certification of the election; states that as soon as possible after the canvass of returns is completed, the Borough Assembly shall meet to receive the report of the canvass board and if after considering said report, the assembly determines that the election was validly held, the election shall be certified by resolution and entered upon the minutes of the meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Smith, Turner, Williams, and Arndt. 2. Resolution No. FY2022-14 Joint Redistricting Resolution With The City Of Kodiak Kodiak Island Borough Assembly Regular Meeting Minutes October 21, 2021 Page 3 of 6 ARNDT moved to approve Resolution No. FY2022-14. WILLIAMS moved to amend the resolution to strike the words of line 30 & 31 "smaller communities" and "will not be subsumed by a district with a community many times their respective size", and insert "aligned with communities of similar economic diversity and geography". ROLL CALL VOTE ON THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY: Smith, Turner, Williams, Arndt, Delgado, and Griffin. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Griffin, Smith, Turner, Williams, Arndt, and Delgado. C. Ordinances for introduction Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation. ARNDT moved to advance Ordinance No. FY2022-06 amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation to the next regular meeting of the Assembly on November 4, 2021. To correct deficiencies in current KIB Code brought to our attention by the Alaska Superior Courts, staff is recommending the changes brought forth in this ordinance. These changes will bring Section 3.35.030 more in line with Alaska State statues, address the administrative review process and provide direction and definition for staff, the Assembly and the public. SMITH moved to amend the Ordinance by inserting "must be reapplied for on or before January 15 and be reviewed by the Assessor" on line 79. ROLL CALL VOTE ON THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Delgado, Griffin, Smith, and Turner. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Delgado, Griffin, and Smith. D. Other items Declaring Two At Large Seats Vacant On The Consolidation Committee, Ms. Jennifer Culbertson And Mr. Jared Griffin. ARNDT moved to declare the At Large Seats held by Ms. Jennifer Culbertson and Mr. Jared Griffin vacant and direct the Borough Clerk to advertise the vacancy per Borough code. Kodiak Island Borough Assembly Regular Meeting Minutes October 21, 2021 Page 4 of 6 Per KI BC 2.100.070(A)(6)Vacancies. Other than by expiration of the member's term, the assembly shall declare a seat vacant when a member misses three consecutively held regular meetings and is not excused. The Clerk's Office received notice from Meagan Christiansen, Special Projects Support Staff, that Ms. Culbertson's has not attended any meeting since January 27, 2020. Ms. Culbertson is an original member appointed to the Consolidation Committee by Mayor Rohrer. She has provided no further communication regarding attendance or interest in the committee. Mr. Griffin was appointed to the Borough Assembly on September 30, 2021 and therefore his current at large seat on the Consolidation Committee must be vacated. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Griffin, Smith, Turner, and Williams. 2. Administration Of Oath Of Office To Newly Elected Officials. Deputy Clerk, Lina Cruz, administered the Oath of Office to Newly Elected Officials Scott Smiley and James Turner. 3. Appointment Of Mr. Jared Griffin To The Consolidation Committee As Chair- person. ARNDT moved to confirm the appointment of Mr. Jared Griffin as Chairperson of the Consolidation Committee. Per Resolution No. FY2019-07 Section 2 and Section 3: The Chairperson shall be assigned by the Borough Mayor and confirmed through the Assembly. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Smith, Turner, Williams, and Arndt. 14. Citizens' Comments • John Neff • Cort Neff • Betty MacTavish • Virginia Duncan 15. Assembly Member' Comments Assembly member Williams had no comment. Assembly member Smith thanked Mr. Symmons for his service on the Assembly. He thanked the manager for his updates and further thanked the landfill staff on their great work. Finally, he thanked citizens for providing comment. Assembly member Turner thanked Mr. Symmons for his service. He expressed appreciation for landfill staff. He expressed appreciation for community member Kodiak Island Borough Assembly Regular Meeting Minutes October 21, 2021 Page 5 of 6 comments. He commented on the ESC and future changes the Assembly might make. Assembly member Griffin thanked Mr. Symmons for his service. He congratulated the newly elected members of the Assembly. He commented on potential changes to the ESC. He commented on the value of diversity on Kodiak boards and in leadership. Assembly member Delgado thanked staff for their hard work in preparing the meeting room and the Assembly members for the regular meeting. He thanked the manager for his report. He thanked the citizens for providing comments. He thanked Mr. Symmons for his service. Finally, he congratulated the winners of the October 5th Election. Assembly member Arndt thanked Mr. Symmons for his service. He congratulated the newly elected Assembly members. He thanked staff for their work. He thanked citizens for their comments and their willingness to engage with their elected officials. 16. Adjournment Mayor Roberts adjourned the meeting at 7:55 p.m. KODIAK ISLAPJD BOROUGH Bil Roberts, Mayor Kodiak Island Borough October 21, 2021 ATTEST: Alise ic e, Boroudh Clerk ��ND 80 KPL Assembly Regular Meeting Minutes Page 6 of 6 iN 11