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2021-11-23 Work Session Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Kodiak Island Borough Assembly Work Session Bayside Volunteer Fire Department - 4606 East Rezanof Drive Tuesday, November 23, 2021, 6:30 p.m., Streamed Live Online at www.kodiakak.us Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Citizen’s comments at work sessions are NOT considered part of the official record. Citizen’s comments intended for the “official record” should be made at a regular Assembly meeting. Page 1. Citizens' comments. 1-907-486-3231 or Toll Free 1-855-492-9202. (Limited To Three Minutes Per Speaker) 2. Agenda items. a. Providence Kodiak Island Medical Center (PKIMC) - Day Tank b. Kodiak Fisheries Research Center (KFRC) - Fume Hood c. Borough Building Boilers 3 d. Land Acknowledgement Statement Land Acknowledgement - pdf 3. Manager's Comments 4. Clerk's Comments. 5. Packet Review for the Regular Meeting of December 2, 2021 Items may be added during the work session for inclusion on the Regular Meeting agenda. The item title needs to be provided/developed at the work session in enough detail to give assembly and public reasonable notice. Awards and presentations. • None Page 1 of 3 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Public hearing. • None Consideration of the calendar - Unfinished Business. • None Consideration of the calendar - New Business. Contracts. • Contract No. FY2022-20 KFRC Fume Hood Exhaust • Contract No. FY2022-21 PKIMC Day Tank Replacement • Contract No. FY2022-23 Borough Boiler Room Upgrades Resolutions. • Resolution No. FY2022-18 Confirming Application For The State Of Alaska ARPA Local Government Lost Revenue Relief Program. Ordinances for introduction. • None Other items. • None 6. Assembly Member' Comments. 7. Mayor Comments. Page 2 of 3 LAND ACKNOWLEDGEMENT We are gathered on the traditional homeland of the Alutiiq/Sugpiaq people. KIB acknowledges that we are gathered in the Alutiiq/Sugpiaq homeland. We thank and acknowledge the 10 tribes of the Kodiak Alutiiq Region. The heritage and culture of the Alutiiq people continue to enrich our communities. Where we gather today is in the ancient homeland and traditional territory of the Alutiiq/Sugpiaq people. The name Kodiak is based on the Alutiiq word Qik’rtaq, iik shstuck, meaning Island. I would like to acknowledge that the land we live, work, learn and gather on is the original homeland of the Alutiiq/Sugpiak people. We recognize the complex history and rich culture of our native community. We acknowledge a sometimes-difficult history and the resilience of the Alutiiq families who make up an important part of our community today. We believe it is important to state this land acknowledgement because we know that real history is too soon forgotten. AGENDA ITEM #2.d. Land Acknowledgement Statement Page 3 of 3 Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9390 TO: Kodiak Island Borough Assembly, Mayor Roberts FROM: David Conrad, Interim Borough Manager RE: Managers Report, November 23, 2021 Opioid Settlement – Attorney Scott Brant-Erichsen has been monitoring this issue for the KIB as requested. Scott has registered the KIB with the settlement site and continues to monitor developments. At this time unless there is sudden interest in 9 municipalities reaching agreement with the state to pool the finds, each municipality stands to receive $9000.00 per year for 18 years. The Alaska Division of Community and Regional Affairs – DCRA-ARPA Local Government Lost Revenue (LGLR) Relief Program – The Alaska Legislature appropriated $50 million from the State’s ARPA COVID State and Local Fiscal Recovery funds toward a local government relief program. Staff has researched the eligibility for the Lost Revenue Relief Program. The application period is open until December 6, 2021. A resolution is before you tonight for discussion and approval at the December 2nd regular meeting. Assessing – • Senior Citizen Exemptions applications, Disabled Veteran applications, Aircraft and Business Personal Property Letters were mailed on November 15, 2021, per the KIB Code requirements. The deadline to file is on or before January 15th. • Proofed informative reminder ads for the due dates for the exemptions and taxes reminding the community of the due dates will run once in November, December, and January. The deadline to file is on or before January 15th. Community Development - The P&Z Commission has an open Borough seat due to the resignation of Matt Novello and an open City seat due to the vacation of Mr. Delgado. Mr. Cross has already re-applied for a city seat that will be vacated at the end of the year and there will be an additional vacated Borough seat at the end of the year. According to the City Clerk, three applicants will be reviewed for the 2 City seats at the December 7th and 9th meetings and one Borough applicant will be seeking approval at the December 16 assembly meeting. COK/KIB Cooperative Relations Committee – Awaiting added direction from Assembly about possible cooperative projects. Clarifications and definitions will be changed associated with the joint MOA for the installation of the Portland Loo’s. (Commercial Passenger Vessel Tax) KFRC Chlorination System – Components are bring received. Meetings with GSA will continue for status updates. Requirement to install and verify function by January 2022. American Rescue Plan Act (ARPA) Funding – All required roles have been assigned by the KIB. Staff has presented and prepared Resolution FY2022-16 which was passed by the assembly. Staff will distribute funds and create projects accordingly. KIBSD – Discussions with the KIBSD will continue. Chiniak School Water and the Peterson Elementary School Roof and HVAC Project design and planning cost has been requested. Staff has contacted a local contractor to provide a cost for temporary repairs to the Main Roof. Architect will be asked to provide a cost for design and project preparation. Solid Waste – Met with KANA to discuss possibility of including hazardous material disposal during the fall events. A separate price would require calculation for non-rate payer cost for handling and disposal. Analyze and discuss if bringing waste from the rural communities would require the solid waste permit to be Alaska Waste and the KIB are meeting jointly to discuss the adaptations and changes required to improve services to the Solid Waste Contract as it relates to the rate payers, contractor, and operation of the enterprise fund. USDA Grant / Loan Application – Submitted and review has begun. Projects – Three open bids openings occurred Tuesday. are on the street currently. The Borough and Maintenance Building Mechanical Upgrades, PKIMC Day Tank Replacement and KFRC Fume Exhaust Upgrade. Site visits have been conducted. All close 11/16/2021. Staff expects the NorthStar Elementary School Phase II Siding Project final design documents prior to the end of November. Upcoming Items – Landfill shot rock development, KFRC Capital Project and Maintenance Management Discussion, Annual Service Contracts Update and discussion, Service Area Contracts, Personnel Manual Review, and request for update, KIB passenger and light vehicle condition list and needed replacement, presentation about the change of the investment strategies of the KIB, Solid Waste Contract updates and request for modifications. KODIAK ISLAND BOROUGH Meeting Type: _-wc), ' k �o w Date: i ( 11 G) Please PRINT your name legibly Please PRINT your name le ibl p F WORK SESSION DATE 03 6-1 SCOTT ARNDT ATTENDED JOSEPH DELGADO ATTENDED ABSENT /_1:3y:lkl11 JARED GRIFFIN ATTENDED ABSENT SCOTT SMILEY /TIEDABSENT GEOFFREY SMITH " ATTENDED 1 ABSENT DAMES TURNER (ATTENDED ABSENT AIMEE WILLIAMS ATTENDED ABSENT MAYOR ROBERTS ATTEN D ABSENT