FY2022-14 Memorandum Of Understanding Between The Kodiak Island Borough, Kodiak Community Healthcare Center, And Providence Kodiak Island Medical CenterContract FY2022-14
Memorandum of Understanding
Kodiak Island Medical Center Improvements
This Memorandum of Understanding (MOU) is entered into and effective
revt:;� 1c�>-1h, , 2021, between the Kodiak Island Borough (KIB),
Providence Kodiak Island Medical Center (PKIMC), and Kodiak Community Healthcare Center
(KCHC) collectively the "Parties", for the purpose of applying for grant funding to pay for the
analysis, planning and preparation of design improvements to the Kodiak Island Hospital Complex
and its current medical lessees.
RECITALS
A. Whereas, the purpose of this MOU is to summarize the duties and responsibilities
of all the Parties involved in a cooperative effort to analyze, plan and design improvements to the
KIB owned health care facilities; and
B. Whereas, this effort is being performed to update and improve the current
healthcare facilities and disciplines for the community of Kodiak; and
C. Whereas, the KIB is the recipient of American Rescue Plan Act (ARPA) funds
which may be used for purposes consistent with the ARPA program guidelines, which may include
qualifying health care related improvements; and
D. Whereas, KCHC is the recipient of ARPA funds which may be used for purposes
consistent with the ARPA program guidelines; and
E. Whereas, PKIMC and KCHC lease health care facilities from KIB; and
F. Whereas, KIB as the facility owner recognizes the need to support both KCHC and
PKIMC in their efforts to request funding from granting agencies and organizations and will
commit to performing similar funding requests to assist in the funding of this effort; and
G. Whereas, the Parties desire to cooperate in the identification, design, and
construction of improvements to the healthcare facilities in Kodiak in order to improve delivery of
health care services to the community and to avoid duplication of efforts; and
H. Whereas, the Parties believe that this joint effort will help define the architectural
and programmatic requirements changes for the Kodiak Island Hospital Complex for the next
twenty years; and,
I. Whereas, KIB currently has an architectural firm retained which can provide
services in furtherance of the objectives of this MOU where permitted by the funding sources.
Therefore, the Parties agree as follows:
1. The Parties agree to cooperate in the development of a guidance document and
preliminary design for modifications to the KIB owned Kodiak Island Hospital Complex that will
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S\Kodiak Island Borough (20.230.A) Manager\Providence Capital Projects 2021\Memorandum of Understanding
act as a guiding document for the Kodiak community's health care requirements for the long-term
future.
2. Each of the Parties agree and commit to perform the required analysis and
projections based on professional experience with the ever-changing health care environment as
tailored to the Kodiak demographic and medical assessment needs.
3. Development of initial design analysis by PKIMC and KCHC shall be at their own
expense and may be performed by separate design professionals or by the firm under contract
with the Borough if permissible by ARPA rules or other applicable grant funding conditions.
Funding for design services is intended to be included as part of the overall project costs funded
from the available grant sources and allocated based upon the agreed upon project budget.
4. PKIMC and KCHC shall independently analyze their respective services to include
space, equipment, and programmatic changes. The initial design analysis and parameters will be
shared with KIB who will coordinate with the architects and engineers with whom KIB currently
has contractual relationships.
5. The design and programmatic alterations evaluated will be based on and
forecasted from anticipation of the communities' future medical needs. Additional guidance and
lessons learned during the current pandemic period will be a major influence.
6. The KIB will develop incremental design concept drawings which will be reviewed
by each of the Parties and will be approved by KIB at the normal percentages of completion with
input from PKIMC and KCHC. Specifications and final drawings will be produced when all Parties
agree after the 70% design and concept drawings are produced.
7. The Parties will cooperate and coordinate in seeking funding sources for the
identified improvements and in accomplishing the desired modifications.
8. This MOU shall continue for a period of three years from the Effective Date set
forth above, and may be renewed, extended, or amended upon written approval of the Parties.
9. The Parties agree to keep all discussions, documents, and work product in
connection with this MOU confidential to the extent legally permissible consistent with the
Borough's obligation to keep the Mayor and Assembly informed and to comply with applicable
open meetings and public records laws.
10. Any Parry may terminate this MOU by providing the other Parties with at least thirty
days advance written notice.
11. Each party shall comply with all federal, state and local laws, regulations, executive
orders, federal guidance and ordinances applicable to such party in connection with this MOU.
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S\Kodiak Island Borough (20.230.A) Manager\Providence Capital Projects 2021\Memorandum of Understanding
AGREEMENT SIGNATURES OF ALL PARTIES
Date: i z 1
By: \N\,-- --�\n- -
Davi onrad, I team Borough Ma Nager
Kodiak Island Borough
Date:
By:
Name, Title G F
Providence Kodiak Island Medical Center
Date:
By: k- x f v
AND & Name, Title
Kodiak Community Healthcare Center
MEMORANDUM OF UNDERSTANDING Page 3 of 6
S\Kodiak Island Borough (20.230.A) Manager\Providence Capital Projects 2021\Memorandum of Understanding
NOTARIZED ACKNOWLEDGMENTS
BOROUGH ACKNOWLEDGMENTS
STATE OF ALASKA )
) ss.
THIRD JUDICIAL DISTRICT 1
THIS IS TO CERTIFY that on this )day of i0VL44N1, before me, the
undersigned, a notary public in and for the State of Alask , duly commissioned and sworn,
personally appeared David Conrad to me known to be the Interim Borough Manager of the
Kodiak Island Borough, a municipal corporation, the corporation which executed the above and
foregoing instrument; who on oath stated that he was duly authorized to execute said instrument
on behalf of said corporation; who acknowledged to me that he signed the same freely and
voluntarily on behalf of said corporation for the uses and purposes therein mentioned.
WITNESS my hand and
STATE OF ALASKA
THIRD JUDICIAL DISTRICT
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give written.
K-oTary Public for AlWs-Fa—
My Commission Expires(< <
THIS IS TO CERTIFY that on this 13 day of /E.�� , 2021, before me, the
undersigned, a notary public in and for the State of Alaska, duly commissioned and sworn,
personally appeared Alise Rice to me known to be the Borough Clerk of the Kodiak Island
Borough, a municipal corporation, the corporation which executed the above and foregoing
instrument; who on oath stated that she was duly authorized to execute said instrument on behalf
of said corporation; who acknowledged to me that she signed the same freely and voluntarily on
behalf of said corporation for the uses and purposes therein mentioned.
WITNESS my hand and off al the day and year in the certificate first above written.
DA
IR
�' : S %i— Notary Public for Alaska
��= My Commission Expires: Via,
NOTAay
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MEMORANDUM OF UNDERSTANDING Page 4 of 6
S\Kodiak Island Borough (20.230.A) Manager\Providence Capital Projects 2021\Memorandum of Understanding
KODIAK COMMUNITY HEALTH CENTER ACKNOWLEDGMENT
STATE OF ALASKA )
)SS.
THIRD JUDICIAL DISTRICT }
THIS IS TO CERTIFY that on this 1S day of OM6021, before me, the undersigned,
a notary public in and for the State of Alaska, duly commissioned and sworn, personally appeared
Njol kSTr1'rim to me known to be the F-XEC , D NZ . of the Kodiak Community Health
Center, which executed the above and foregoing instrument; who on oath stated that he was duly
authorized to execute said instrument on behalf of the District; who acknowledged to me that he
signed the same freely and voluntarily on behalf of the District for the uses and purposes therein
mentioned.
WITNESS my hand and official seal the day and year in the certificate first above written.
ltv of
Mlfrrisai�° Expires ��M�' ���MARa
Notary Public for Alaska
My Commission Expires: KAK 1
MEMORANDUM OF UNDERSTANDING Page 5 of 6
S\Kodiak Island Borough (20.230.A) ManagerTrovidence Capital Projects 20211Memorandum of Understanding
PROVIDENCE ACKNOWLEDGMENT
STATE OF ALASKA )
] ss.
THIRD JUDICIAL DISTRICT ]
THIS IS TO CERTIFY that on this day of 441g2g�- G21. before me. the undersigned,
a notary publ i c ii�n and for the State of Alaska, duly commissioned and swam, personally appeared
ar L l!j C r t .Z to me known to be the 0 Cn of the Providence Kodlak Island
Medical Center. which executedthe above and foregoing instrument; who on oath stated that he
was duly authorized to execute said instrument or) behalf of the District; who acknowledged to
me that he signed the same treely and voluntarily on behalf of the District for the uses and
purposes therein mentioned,
VVITN ESS my hand and official seal the day and year in the certificate first above written.,
NIFFI I L S� L1. Nota ryPublic for Alaska
NOTARY PUBUC My Commission Expires:
State of Alaska
VIRGINIA) NETFELD
MyOxmm" Expmn Aug. 24,2M
MEMORANDUM of UN DERSTAN0ING Page B of B
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