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2021-11-18 Regular Meeting Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM Kodiak Island Borough Assembly Regular Meeting Agenda Bayside Volunteer Fire Department - 4606 E. Rezanof Drive Thursday, November 18, 2021, 6:30 p.m., Streamed Live Online at www.kodiakak.us And broadcasted on KMXT at 100.1 FM Page 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. *Approval of Minutes 4 - 30 A. September 09, 2021 Special Meeting September 16, 2021 Regular Meeting September 30, 2021 Special Meeting October 07, 2021 Regular Meeting October 21, 2021 Regular Meeting October 29, 2021 Regular Meeting 6. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202 Agenda items not scheduled for public hearing and general comments. 7. Awards and Presentations 8. Committee Reports 9. Public Hearing 10. Borough Manager's Report Page 1 of 64 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM 11. Messages from the Borough Mayor 31 - 35 A. November 18, 2021 Borough Manager Report 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business 13.A. Contracts 13.B. Resolutions 36 - 55 1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvement Projects Priority List For The 2022 Legislative Session. Complete Binder For Resolution No. FY2022-11 - Pdf Resolution No. FY2022-11 Handed Out 56 - 59 2. Resolution No. FY2022-16 Authorizing The Manager To Accept And Expend American Rescue Plan Act (ARPA) Funds For The Benefit Of The Residents Of Kodiak. Complete Binder For Resolution No. FY2022-16 - Pdf 13.C. Ordinances for introduction 13.D. Other items 60 - 62 1. Planning And Zoning Commission Case No. S21-008 Approval Of Vacation Of Access And Utility Easement And Replat Of The Utility Easement, Lot 4A, Lake Shore Estates. Complete Binder For PnZ Case No. S21-008 - Pdf 63 - 64 2. Declaring A Seat Vacant On The Planning And Zoning Commission (Mr. Novello). Complete Binder For Declaring A Seat Vacant - Pdf 3. Discussion On Resuming Assembly Meetings In The Borough Assembly Chambers. 14. Citizens' Comments 15. Assembly Member' Comments 16. Adjournment Page 2 of 64 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM 17. Information materials 17.A. Minutes of other Meetings 17.B. Reports Page 3 of 64 Kodiak Island Borough September 9, 2021 Assembly Special Meeting Minutes Page 1 of 1 Kodiak Island Borough Assembly Special Meeting Bayside Volunteer Fire Department - 4606 East Rezanof Drive September 9, 2021 A special meeting of the Kodiak Island Borough Assembly was held on September 9, 2021, in the Bayside Volunteer Fire Department - 4606 East Rezanof Drive of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 7:35 p.m. Present were Assembly members Scott Arndt, Joseph Delgado, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Administrative Official Dave Conrad, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson. Citizens' comments. • Dora Cross Consideration of matters in the call for the special meeting. Report / Discussion Of Manager Recruitment Transition Plan. WILLIAMS moved to change the dates in the transition plan as follows: • Approval of the plan from September 2 to September 9 • Advertising to begin from September 13 to September 20 • First review of applicants to occur October 22. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Smith, Symmons, Turner, and Williams. Discussion On Advertising Borough Manager Position. WILLIAMS moved to approve the Borough Manager advertising plan and to allow for additional placements of advertisements in the future as necessary. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Smith, Symmons, Turner, Williams, and Arndt. Adjournment. WILLIAMS moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 7:52 p.m. ATTEST: ________________________ William Roberts, Mayor ___________________________ Alise L. Rice, Borough Clerk AGENDA ITEM #5.A. Page 4 of 64 Kodiak Island Borough September 16, 2021 Assembly Regular Meeting Minutes Page 1 of 6 Kodiak Island Borough Assembly Regular Meeting Bayside Volunteer Fire Department - 4606 East Rezanof Drive September 16, 2021 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Joseph Delgado, Geoffrey Smith, Dennis Symmons, and James Turner. Assembly member Aimee Williams attended via Zoom. Also present were Borough Clerk Alise Rice and Deputy Clerk Lina Cruz 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda ARNDT moved to approve the agenda and consent agenda. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. 5. Approval of Minutes 6. Citizens' Comments • Betty MacTavish • Karl Hertz 7. Awards and Presentations 8. Committee Reports • Assembly member Arndt reported on the KIB-City of Kodiak Cooperative Relations Committee Meeting. 9. Public Hearing 10. Borough Manager's Report AGENDA ITEM #5.A. Page 5 of 64 Kodiak Island Borough September 16, 2021 Assembly Regular Meeting Minutes Page 2 of 6 11. Messages from the Borough Mayor • Mayor Roberts encouraged residents to wear masks and practice social distancing. 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business 13.A. Contracts 13.B. Resolutions 1. Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough Assembly And City Council Appointing Members To The Kodiak Fisheries Development Association’s Board Of Directors. Crab Harvester Representative (Mr. Jerry Bongen) and Crab Processors Representative (Mr. Tuck Bonney). ARNDT moved to adopt Resolution No. FY2022-08 and appoint Mr. Jerry Bongen and Mr. Tuck Bonney to the Kodiak Fisheries Development Association Board, term to expire 2024. In 2005 Kodiak was designated as an eligible crab community and in connection with such designation the Kodiak Island Borough and the City of Kodiak have the authority to jointly exercise certain rights of first refusal with respect to processor quota shares allocated under the Bering Sea/Aleutian Islands Crab Rationalization Program. The bylaws of the Kodiak Fisheries Development Association (KFDA) state, in part, that Directors shall serve for three-year terms and until their successors are appointed and qualified. These seats have expired and are ready for reappointment. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Smith, Symmons, and Williams (AYES); Turner (Abstention). 2. Resolution No. FY2022-09 Designating The Individual Who Will Serve As Temporary Administrative Official During The Absence Of The Kodiak Island Borough Manager. ARNDT moved to approve Resolution No. FY2022-09 designating Mr. Matt Gandel as the individual who will serve as Temporary Administrative Official during the absence of the Borough Manager. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Smith, Symmons, Turner, Williams, and Arndt. 13.C. Ordinances for introduction AGENDA ITEM #5.A. Page 6 of 64 Kodiak Island Borough September 16, 2021 Assembly Regular Meeting Minutes Page 3 of 6 13.D. Other items 1. Appeal Of Denied Senior Exemption, Mr. Mel Stephen. ARNDT moved to approve the appeal of denied senior exemption of Mr. Mel Stephens. On January 20, 2020, Mr. Stephens’ emailed the Assessor’s Office stating “I do not recall receiving the renewal form for my senior citizen exemption on my home at 3460 Tona Lane. It is possible that I received it, sent it in, and forgot about it. Would you please check my account and , if a renewal form is missing, send me another one.” On January 21, staff that handles these exemptions, looked through the file, determined no application had been received and mailed another form to Mr. Stephan’s per his request. That letter was postmarked January 22, 2022. On February 10, 2020, KIB Assessors Office Received Mr. Stephens’ Senior Application, in an envelope postmarked February 6, 2020. On March 4, 2020, I mailed Mr. Stephens a denial letter for untimely filing without good cause. ROLL CALL VOTE ON THE MOTION FAILED FIVE TO ONE: Symmons (AYE); Smith, Turner, Williams, Arndt, and Delgado (NOES). Mayor Roberts recessed the meeting at 7:51 p.m. Mayor Roberts reconvened the meeting at 8:00 p.m. 2. Approval Of The October 5, 2021 Regular Municipal Election Workers. ARNDT moved to approve the October 5th, Regular Municipal Election Workers list. KIB Code Title 7 Elections, Chapter 7.30.010 states The assembly shall appoint at least three election officials in each precinct to constitute the election board of that precinct… ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt, Delgado, and Smith. 3. Letter Of Support For Providence Kodiak Island Medical Center (PKIMC) To Build A Workforce Housing Complex At 110 Bartell Avenue In Kodiak. AGENDA ITEM #5.A. Page 7 of 64 Kodiak Island Borough September 16, 2021 Assembly Regular Meeting Minutes Page 4 of 6 ARNDT moved to authorize the Kodiak Island Borough Mayor, Bill Roberts, to sign a letter of support for Providence Kodiak Island Medical Center to build a workforce housing complex at 110 Bartell Avenue, Kodiak. The current housing market does not support the requirements of the health care professionals that are required to run the Providence Kodiak Island Medical Center (PKIMC). They are proposing to construct a housing complex at the 110 Bartell Avenue address. This housing will assist PKIMC as their needs for housing increases. This property is owned by Providence. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Delgado, Smith, and Symmons. 4. Alaska Community Health Funds II. ARNDT moved to approve participation in Alaska Community Health Funds Round II. Alaska DHSS has announced a second round of funding to be executed through a Memorandum of Agreement process, providing funds to "create and support the overall health of the community by preventing and addressing COVID-19 among underserved Alaskans at higher risk for COVID-19 related illness and death, including rural populations." The KIB is participating in Round I funding by partnering with KANA and KCHC, both offering community health services for underserved Alaskans. Sub-grant agreements were signed with each of those entities in May. No billing activity has been submitted as of September 1st. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Delgado, Smith, Symmons, and Turner. 5. Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough Manager. ARNDT moved to appoint Mr. Dave Conrad as interim Kodiak Island Borough Manager until Thursday, December 9, 2021. With compensation at the final pay rate of the previous Borough Manager, Michael Powers. Mr. Conrad is willing to serve until Thursday, December 9, 2021 (90 days) as the interim Borough Manager (IBM). A discussion of performance and continued service will be held no later than November 29th. A guarantee that if performance is not adequate as Interim Borough Manager (IBM) Mr. Conrad will return to his current position as the Engineering and Facilities Director, with the current pay rate and with no conditions. AGENDA ITEM #5.A. Page 8 of 64 Kodiak Island Borough September 16, 2021 Assembly Regular Meeting Minutes Page 5 of 6 Mr. Conrad will retain the right to resign from the IBM position without condition with ten (10) days written notice. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Smith, Symmons, Turner, and Williams. 6. Manager Recruitment Timeline, Phase II. ARNDT moved to approve the Manager Recruitment Timeline, Phase II. The Assembly approved the timeline for the first three items within the Manager Recruitment timeline in a special meeting on September 9, 2021 and requested the next steps be brought to the Assembly at the September 16th regular meeting. A summary and calendar view are attached. Turner moved to amend the Manager Recruitment Timeline for assembly members to return rating sheets to tally on October 28, to review applicant rating summary and choose applicants to respond to additional questions to a special meeting on October 29th, additional emails to candidates would occur on November 1st. Additional questions are then due back on November 8th, review of additional question responses to occur on November 12th, interviews via Zoom would occur the 19th and 20th of November, select finalists and schedule in- person interviews on November 23rd. In person interviews will then occur based on availability of candidates. ROLL CALL VOTE ON THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner, Williams, Arndt, and Delgado. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Delgado, Smith, Symmons, Turner, Williams, and Arndt. 14. Citizens' Comments • None. 15. Assembly Member' Comments • Assembly member Williams had no comment. • Assembly member Smith commended the report by the Independent Living Center, the efforts by Providence to find housing, and staff for their efforts. • Assembly member Turner encouraged citizens to vote. • Assembly member Symmons encouraged citizens to vote and to participate in assembly meetings. • Assembly member Delgado encouraged citizens to vote. • Assembly member Arndt encouraged citizens to vote. 16. Adjournment Mayor Roberts adjourned the meeting at 8:50 P.M. AGENDA ITEM #5.A. Page 9 of 64 Kodiak Island Borough September 16, 2021 Assembly Regular Meeting Minutes Page 6 of 6 KODIAK ISLAND BOROUGH ATTEST: Bill Roberts, Mayor Alise Rice, Borough Clerk AGENDA ITEM #5.A. Page 10 of 64 Kodiak Island Borough September 30, 2021 Assembly Special Meeting Minutes Page 1 of 2 Kodiak Island Borough Assembly Special Meeting Bayside Volunteer Fire Department - 4606 East Rezanof Drive September 30, 2021 A special meeting of the Kodiak Island Borough Assembly was held on September 30, 2021, in the Bayside Volunteer Fire Department - 4606 East Rezanof Drive. The meeting was called to order at 6:30 p.m. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Joseph Delgado, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Administrative Official Matt Gandel, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson. Roll Call. Citizens' comments. Consideration of matters in the call for the special meeting. A. Interview Of Borough Assembly Applicants For The One Year Term Left Vacant By Ms. Kavanaugh. • Mr. Jacob Castonguay • Mr. Jared Griffin SYMMONS moved to enter into executive session under KIBC 2.30.030(F)(1)(c) for the purpose of discussing matters which may tend to prejudice the reputation or character of a person, who has been notified of the potential executive session and has waived the right to require the discussion take place in open session. ROLL CALL VOTE ON THE MOTION CARRIED FOUR TO TWO: Smith, Symmons, Turner, and Williams (AYES); Arndt and Delgado (NOES). SYMMONS moved to invite the assembly, the mayor, and the clerk into executive session. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. Mayor Roberts recessed the special meeting at 6:54 p.m. and convened into executive session. At 7:05 p.m. Mayor Roberts reconvened the special meeting and announced that the assembly would be voting by secret ballot. After tallying the secret ballot, Mr. Jared Griffin was appointed to the assembly for the one-year term left vacant by Ms. Kavanaugh. Adjournment. Mayor Roberts adjourned the special meeting at 7:07 p.m. AGENDA ITEM #5.A. Page 11 of 64 Kodiak Island Borough September 30, 2021 Assembly Special Meeting Minutes Page 2 of 2 Executive Session A. Discussion And Decision Applicants KIBC 2.30.030(F)(1)(c) for the purpose of discussing matters which may tend to prejudice the reputation or character of a person, who has been notified of the potential executive session and has waived the right to require the discussion take place in open session. Clerk’s Note: the assembly chose to enter into executive session immediately following applicant interviews. KODIAK ISLAND BOROUGH ATTEST: ________________________ William Roberts, Mayor ___________________________ Alise L. Rice, Borough Clerk AGENDA ITEM #5.A. Page 12 of 64 Kodiak Island Borough October 7, 2021 Assembly Regular Meeting Minutes Page 1 of 10 Kodiak Island Borough Assembly Regular Meeting Bayside Volunteer Fire Department - 4606 East Rezanof Drive October 7, 2021 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Joseph Delgado, Jared Griffin, Geoffrey Smith, James Turner, and Aimee Williams. Present via teleconference was Assembly member Scott Arndt. Also present were Borough Manager Dave Conrad, Borough Clerk Alise Rice, and Deputy Clerk Lina Cruz. 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda ARNDT moved to approve the agenda. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. 5. Approval of Minutes 6. Citizens' Comments 7. Awards and Presentations 8. Committee Reports 9. Public Hearing 10. Borough Manager's Report Interim Borough Manager, Dave Conrad reported on the following: • ARPA Funding - On October 1, 2021, the Kodiak Island Borough was notified by the US Treasury Department that the KIB application for American Rescue AGENDA ITEM #5.A. Page 13 of 64 Kodiak Island Borough October 7, 2021 Assembly Regular Meeting Minutes Page 2 of 10 Plan Act of 2021 – Treasury’s Coronavirus State and Local Fiscal Recovery Funds was determined to be complete and accurate. Based on the allocation methodology the Department of Treasury processed the amount of $1,262,354.50 as the current eligible amount for the KIB request. These funds have been received and verified by the Finance Department. Staff is currently reviewing the requirements to expend these funds to comply with the act and will be presenting a list of suggested expenditures soon to the assembly for consideration and direction. • Other Funding – Staff will continue to look for additional funding both state and federal as it is announced. • Staff Work Requests – In order to ensure proper documentation and track information requests for the mayor and assembly members, I am requesting that all items be run through me and that these are made in writing. (Email or developed form) As manager it is my job to ensure that timely, accurate research is being provided. The delivery timeframe will be based on current work load of the department and that requests are being made by more than a single assembly member. • Providence Kodiak Island Health Center and Kodiak Community Health Center – Recently KIB staff have met with these two entities to discuss the adaptations required to respond to the recent pandemic and changing health care needs at the medical center location. Regular conversation and discussion of concepts results in better relationships. It is the goal of staff to continue to regularly meet to share issues in a more real time setting to better react to the ever-changing needs of all the entities involved. Current discussions have been associated with the possible expansion and adaptation of the facility to the newly adapted health care needs and standards. Finalization of the Long-term Care Lease, cost share and responsibility for the two identified fuel spills on this property, progress of the retaining wall, replacement of the generator day tanks, replacement and upgrade of the chillers associated with the HVAC. • Saltery Cove – An MOU with Island Trails is being prepared for discussion and signature. Original agreement documents signed by the KIB, and ADF&G did not include the entity that will be performing the actual work. Staff is working on understanding all associate requirements and commitments that the grant authorization requires. • CDD Interim Director – This item is before you tonight as the code requires the manager to have the consent of the assembly to consider a single employee to act as a director for two departments. Currently in discussion to hire a consultant so the KIB can retain platting authority and avoid any transfer of this authority to the State Department of Natural Resources. • KIBSD – Meetings are scheduled for later this week and next to discuss maintenance priorities with KIBSD. CIP list is vast, and this team will strive to prioritize the top projects currently before us regarding school maintenance and repairs. Committee results will be compiled and forwarded for review prior to the planned joint meeting. • Solid Waste Issues – In discussions with Alaska Waste regarding billing and lack of payment by rate payers, hazardous driving/service to narrow hill areas. Reinforcement of latches on dumpsters to keep bears out. Costs and manhours are being analyzed by staff for the labor being spent on large item pickup and trash from dumpsters left open and bears getting in. AGENDA ITEM #5.A. Page 14 of 64 Kodiak Island Borough October 7, 2021 Assembly Regular Meeting Minutes Page 3 of 10 • Manger Recruitment – The manager recruitment has been assigned to a single staff member. This staff member is out of state in training this week. Packets will be prepared and provided upon return. • Upcoming Items – KFRC presentation, Landfill updates, Service Area Contracts, E911, Personnel Manual Review and request for update. 11. Messages from the Borough Mayor Mayor Roberts reported on the following: • The ongoing COVID cases in Kodiak. • Congratulated the elected officials following the October 5, 2021, Election. • The intention to delve deeply into the KIB budget this coming year. • He stated that the assembly would address the budget department-by- department. He also stated the importance of funding Restoration and Renovation for borough facilities. 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business 13.A. Contracts 1. Contract No. FY2022-07 Approval Of One Year Contract With Matson Navigation Company Of Alaska, Inc. For Metals Processing And Hauling. ARNDT moved to approve Contract No. FY2022-07 with Matson Navigation Company for metals processing and hauling. The Engineering & Facilities Department received the notice to renew our contract with Matson Navigation Company on September 13, 2021. Matson is the sole source company for this contract, they are the only shipping company in Kodiak that has the means to handle this regular large metals shipment. Matson provides the required open top containers for the consolidation and shipment of ferrous recycle metals. Matson’s rate for metals shipping is calculated per cubic yard (CY). The current contract FY2021-10 the charge is $3.00 per CY. Under the proposed new contract FY2022-07 the charge is $3.08 per CY. During the current contract term, the KIB Landfill shipped 9,756 CY (13 containers), for a total cost of $29,269.96. E/F staff has estimated the total shipped to be 15,000 CY at $3.08 per CY, for a total of $46,200. This estimate includes charges for any damages that may occur to the open top container. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Griffin, Smith, Turner, and Williams. AGENDA ITEM #5.A. Page 15 of 64 Kodiak Island Borough October 7, 2021 Assembly Regular Meeting Minutes Page 4 of 10 2. Contract No. FY2022-09 With Jacobs Engineering For Design, Bidding Support, And Services During Construction For The Leachate Treatment Plant Upgrades Project. ARNDT moved to authorize the Interim Borough Manager to execute Contract No. FY2022-09 with Jacobs Engineering in an amount not to exceed $190,500. This is a contract with Jacobs Engineering for additional design services, bid phase support, and services during construction for the Leachate Treatment Plant Upgrades project. The goal of this project is to install a pretreatment system for the Leachate Treatment Plant (LTP) to address persistent calcification issues. This will include a metal building addition to the existing facility and installation of new process equipment. The Assembly previously approved Contract FY2022-01 with Jacobs to provide 80% and 100% design submittals for this project. This contract includes the following: • Additional Design Costs - The cost for design exceeded original estimates due to the compressed timeline required to meet Alaska Department of Environmental Conservation requirements, and additional design efforts required to increase the size of the building addition. • Bid Phase Support - During the bid process Jacobs will provide responses to bidders questions and prepare addendum as necessary. • Services During Construction - During the construction process Jacobs will review engineering submittals, respond to Request for Information from the construction contractor, and perform periodic site visits and inspections. These services will be billed on a time and materials basis. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Smith, Turner, Williams, and Arndt. 13.B. Resolutions 1. Resolution No. FY2022-10 Agreeing To The Terms Of The Alaska Opioid Settlements Negotiated By The State Of Alaska And Approving The Participation In The Alaska Opioid Settlement Agreements By The Kodiak Island Borough. DELGADO moved to adopt Resolution No. FY2022-10 Agreeing To The Terms Of The Alaska Opioid Settlements Negotiated By The State Of Alaska And Approving The Participation In The Alaska Opioid Settlement Agreements By The Kodiak Island Borough. Summary of State/Subdivision Agreements with Johnson & Johnson and 3 Major Pharmaceutical Distributors BACKGROUND: Opioid overdose deaths are rising dramatically, and resources are desperately needed to address the epidemic. Since late 2019, the opioid addiction crisis in the US has resurged with a vengeance. During 2020, 93,000 Americans have AGENDA ITEM #5.A. Page 16 of 64 Kodiak Island Borough October 7, 2021 Assembly Regular Meeting Minutes Page 5 of 10 died from opioid overdoses — the most ever in a single year, and more than have ever died in a single year in the US from either car crashes or gun violence. For several years, states and local governments have been investigating and litigating against many companies to hold accountable those responsible, change pharmaceutical industry practices for the better, and recover much- needed funds to address the crisis. A broad coalition of states and subdivisions have now reached final agreements with four of these companies: one agreement is with opioid manufacturer Johnson & Johnson and the other is with the three major pharmaceutical distributors — AmerisourceBergen, Cardinal Health, and McKesson. These agreements resolve legal claims against those companies stemming from actions that fueled the opioid addiction epidemic. The agreements will be effectuated through consent orders entered in each participating state. Other companies are not covered by these agreements and remain under active investigation and litigation. FINANCIAL TERMS: The agreements with the distributors and Johnson & Johnson provide for payments totaling $26 billion, with more than $23.9 billion available to fund efforts to stem the crisis. The funding will be distributed to states according to the allocation agreement reached among states. Subdivisions can only participate in the agreement if their state participates. Distribution within states can be handled either through an intrastate agreement between the state and its subdivisions or through the default arrangement set forth in the agreements with the companies. States and local governments must use the funding to support any of a wide variety of strategies to fight the opioid crisis. There are also provisions for the companies to compensate attorneys who have pursued opioid litigation on behalf of states and local governments. Because of the unprecedented nature of this nationwide litigation — involving thousands of separate cases and tens of thousands of potential governmental claimants – there are several provisions calibrated to incentivize maximum participation by state and local governments and to incentivize early participation. They include the division of payments into base and bonuses, with bonuses based on participation levels. There are also suspension, offset, and look-back provisions that are intended to deter future opioid litigation against the companies by state and local governments, now that they have agreed to a $26 billion global nationwide settlement. These deterrents are substantially lessened in the event certain high levels (tiers) of participation by states and subdivisions are achieved nationally. A state and its subdivisions can secure maximum payments for themselves by achieving full resolution (subject to certain minor exceptions) of the actual and potential opioid-related legal claims by public entities within the state. This can be done through voluntary opt-ins, legislation, judicial action, or any combination of these methods that resolves existing claims and bars future claims. States that are unable to achieve complete resolution can still receive substantial payments by resolving a significant portion of current and future subdivision AGENDA ITEM #5.A. Page 17 of 64 Kodiak Island Borough October 7, 2021 Assembly Regular Meeting Minutes Page 6 of 10 claims. The partial payment percentages are set forth in sliding scales based on participation levels among subdivisions within a state. The first payments will be received by state and local governments by July 1, 2022 assuming a critical mass of jurisdictions join. Johnson & Johnson’s payout will be over 8 years; the distributors will pay their amount over 17 years. The states and local governments will receive 40% of the combined payout within the first 5 years, assuming the maximum bonus is achieved. INJUNCTIVE TERMS: In addition to the financial components, the agreements will also subject the companies to court orders requiring them to make major changes in how prescription opioids are distributed and sold, with far more oversight and accountability throughout that process, including an independent monitor, to help prevent deliveries of opioids to pharmacies where diversion and misuse are occurring. The distributors will also be required to establish and fund a centralized, independent clearinghouse using detailed data analytics to keep close track of opioid distribution throughout the country and raise red flags for suspicious orders. Johnson & Johnson will be prohibited from selling or promoting opioids. SCHEDULE: The deadline for states to sign onto the agreements is August 21, 2021. Subdivisions in participating states will then have through January 2, 2022, to join. The first payments are expected to be received by participating states and subdivisions in April 2022. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Griffin, Smith, Turner, Williams, Arndt, and Delgado. 13.C. Ordinances for introduction 13.D. Other items 1. Presentation And Public Comment On Applying For U.S. Department Of Agriculture Funding For The Leachate Treatment Plant Upgrade And Landfill Stage 3 Closure Projects. Introduction: Engineering & Facilities Staff have met with the United States Department of Agriculture (USDA) to explore the potential for low interest loans and grants to help fund the Leachate Treatment Plant Pretreatment Upgrade and the Landfill Stage 3 Landfill Closure projects. The USDA is currently offering low interest loans at 1.75% over 40 years with the potential of a 45% grant if qualifications are met. These discussions to date have been promising. Funds that have been spent to date (design costs) may qualify as in-kind contribution to any loan or grant funding requirement through these programs. AGENDA ITEM #5.A. Page 18 of 64 Kodiak Island Borough October 7, 2021 Assembly Regular Meeting Minutes Page 7 of 10 A requirement for this application process is to provide notice to the citizenry of your intent to apply for Federal funds through a published Notice of Intent. In addition, you are required to hold a public information meeting to allow the citizenry an opportunity to become acquainted with the proposed project(s). The applicant must also post a public notice at its principal office and notify USDA of the meeting. An ad was placed in the Kodiak Daily Mirror and notice posted at the Borough Building to satisfy the noticing requirements. The presentation and public hearing at the October 7, 2021, Assembly meeting will satisfy the public information meeting requirement. The two projects relating to this application are the Leachate Treatment Plant Pretreatment Upgrade and Landfill Stage 3 Closure. A description of each project is below and preliminary design drawings for both projects are included as attachments. Leachate Treatment Plant Pretreatment Upgrade: The Kodiak Island Borough (KIB) Leachate Treatment Plant (LTP) has been experiencing scaling of equipment, tanks, and piping throughout the membrane bioreactor process. The scaling has been directly associated with the chemical changes to the leachate since the initial sampling occurred in the period from 2005 through 2008 during the Lateral Expansion design process. The calcium carbonate scaling is directly related to the release of calcium from multiple years of accepting sanitary sludge that was augmented with large quantities of lime for the vector control required for the transport of the sludge product. As part of a multiple phase study to resolve the issues associated with the Landfill and LTP permit requirements, staff has initiated investigation of pretreatment options to remove the scale from the leachate. Laboratory testing and geochemical modelling have shown that the calcium carbonate scaling can be reduced by inducing precipitation to occur before the treatment process through aeration of the leachate in an aeration tank. Aeration will also provide mixing energy to prevent precipitation from falling out of solution and settling as well to provide a more uniform leachate to the treatment process. This project will construct a 50’x32’ addition to the existing LTP to house new equipment. A lamella plate clarifier will be inserted into the treatment process to capture the precipitated solids in the leachate. This will be located after aeration tank and before the fine screens. This equipment will help rectify the scaling problem that has been seen throughout the plant. Past sampling also shows that the leachate is phosphorus deficient. This is an important nutrient in the biological treatment process that allows nitrification/denitrification to occur. Pretreatment aeration will change the chemistry of the water and will allow phosphoric acid to remain in a dissolved, bioavailable form. Bench scale testing with leachate and parallel investigation with a water quality model have demonstrated this potential. AGENDA ITEM #5.A. Page 19 of 64 Kodiak Island Borough October 7, 2021 Assembly Regular Meeting Minutes Page 8 of 10 Initial construction cost estimate based on 30% design was $1,255,335 but that was for a 30'x32' building addition. With the increase in building size the current estimated construction cost is expected to increase roughly 30-40%. Landfill Stage 3 Closure: As part of a multiple phase study to resolve the issues associated with the Landfill and LTP permit requirements, staff has initiated investigation of final closure and interim closure on the sides and top portion of the landfill to minimize the amount of rainwater that converts to leachate. The interim cover section will be installed on approximately 2.6 acres on the current top deck of the existing landfill. When closure is performed the rainwater is converted to stormwater using multiple layers of impermeable liner material, gravels, and plant materials for stability. One inch of rain falling on 1 acre of ground is equal to about 27,154 gallons. By converting the rain to stormwater this will lessen the amount of the leachate that needs to be treated. This should also help with the leachate lagoon overflow issues seen during heavy rain events. This portion of the landfill is at a current height of 250 feet with the maximum height allowance of 270 feet. The current fill plan for the landfill is to eventually develop the unfinished portion of Future Cell #2. After the two designed cells are filled to the point where the municipal solid waste at the top of the landfill would begin reaching the 250 foot elevation level, the interim closure liner material would be removed to allow the fill height to reach the permitted design height of 270 feet. The estimated construction cost based on 30% design is $1,132,331. 2. Confirmation Of Mayoral Appointment To The Solid Waste Advisory Board, Mr. Robert Williams. ARNDT moved to confirm the mayoral appointment of Mr. Robert Williams to the Solid Waste Advisory Board Retail Business Representative seat to expire December 2021. On September 4, 2021, the Clerk's office received Mr. Williams application for the Solid Waste Advisory Board Retail Business Representative seat that expires December 2021. Mr. Williams currently resides at 1522 Mission Rd. No. 3, this qualifies him for a borough seat as his residence is outside of the City of Kodiak city limits. He has resided in the borough for 2 months. He is not currently serving on other Boards, Commission, or Committees. He does not currently belong to or participate in any other organizations. AGENDA ITEM #5.A. Page 20 of 64 Kodiak Island Borough October 7, 2021 Assembly Regular Meeting Minutes Page 9 of 10 His main reason for applying: "To help focus on one of Walmart’s core beliefs which is to lead through sustainable practices and to help make decisions that further that core belief." Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of the members term, the assembly shall declare a seat vacant when a member of the board misses three consecutively held regular meetings and is not excused. Mr. Williams has indicated that he is available to attend regular board meetings. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Turner, Williams, Arndt, Delgado, and Griffin. 3. Consent For Assessing Director, Seema Garoutte, To Fill The Vacant Community Development Director Position On An Interim Basis. DELGADO moved to consent for the Acting Interim Borough Manager, Dave Conrad, to appoint Assessing Director, Seema Garoutte, to serve as the interim Community Development Director until June 30, 2022 or until a new director is hired, whichever is first. She will receive a pay increase of two steps during this period effective September 1, 2021. Assessing Director, Seema Garoutte, has been the primary supervisor of the Community Development Department since June 3, 2021. Kodiak Island Borough Code 2.45.040.(B) Borough Manager General Provisions states: “Each department shall be administered by a director appointed by and subject to the direction and supervision of the manager unless provided otherwise by law. With the consent of the assembly, the manager may serve as the director of one or more departments. With the consent of the assembly, the manager may appoint one person as the director of two or more departments.” Ms. Garoutte will be compensated at a higher rate of pay for serving as director of two departments. She is currently at Step D, E82 to Step F, E82 effective September 1, 2021. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Delgado, Griffin, and Smith. 14. Citizens' Comments • David Conrad • Seema Garoutte 15. Assembly Member' Comments • Assembly member Williams congratulated newly elected officials. She also encouraged local bear viewers to pull completely off the road and practice safety AGENDA ITEM #5.A. Page 21 of 64 Kodiak Island Borough October 7, 2021 Assembly Regular Meeting Minutes Page 10 of 10 around the animals. She further expressed her appreciation regarding the completion of the Providence retaining wall renovation. • Assembly member Smith commented on the opportunity for updated accounting software to make the budgeting process easier and more transparent in the coming year. • Assembly member Turner thanked the community for voting. • Assembly member Griffin congratulated the newly elected members of the assembly. • Assembly member Delgado thanked staff for their work in supporting assembly members. He also thanked assembly member Arndt for his willingness to quarantine after his close contact. • Assembly member Arndt congratulated the newly elected members of the assembly. He also thanked the manager for his detailed report. 16. Adjournment Mayor Roberts adjourned the meeting at 9:12 p.m. KODIAK ISLAND BOROUGH ATTEST: Bill Roberts, Mayor Alise L. Rice, Borough Clerk AGENDA ITEM #5.A. Page 22 of 64 Kodiak Island Borough October 21, 2021 Assembly Regular Meeting Minutes Page 1 of 6 Kodiak Island Borough Assembly Regular Meeting Bayside Volunteer Fire Department - 4606 East Rezanof Drive October 21, 2021 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Joseph Delgado, Jared Griffin, Geoffrey Smith, James Turner, and Aimee Williams. Also present were Borough Manager David Conrad, Deputy Borough Clerk Lina Cruz, and Assistant Clerk Mitchell Davidson 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda ARNDT moved to approve the agenda. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. 5. *Approval of Minutes 6. Citizens' Comments • Seema Garoutte • Dennis Symmons • Jamie Fagan • Betty MacTavish • John Neff • Cort Neff • Stan Duncan • Virginia Duncan 7. Awards and Presentations A. Thank You For Your Service Award For Outgoing Assembly Member Symmons. 8. Committee Reports 9. Public Hearing AGENDA ITEM #5.A. Page 23 of 64 Kodiak Island Borough October 21, 2021 Assembly Regular Meeting Minutes Page 2 of 6 10. Borough Manager's Report • Debt Service Update – attached to this memo is an update on Debt Service Refunding. The State of Alaska Department of Education and Early Development (DEED) has notified the KIB that the FY22 reimbursement for eligible school general obligation bonds will be 36.8662%. The FY22 KIB budget was based on a 50% reimbursement rate there is a projected shortfall of $713,767.00. • ARPA Funding – Staff continues to work to understand and confirm allowable reimbursement and potential funding for projects associated with health and community wellbeing. In the near future, an MOU with KCHC, PKIMC and the KIB will be presented for consideration for potential use of ARPA funds. Analysis, planning and design for facility enhancements will be based on estimated community need. These evaluation projects will establish the necessities for the Kodiak community’s potential future medical requirements. Priority List: Revenue Replacement Recreational Facility Upgrades Healthcare Facility Revenue, Planning and Design Effort Chiniak School Water System Other Allowable Project Funding • KIBSD – Joint meeting has been postponed for October 28. Awaiting confirmation of attendance prior to finalizing date and time for this meeting. A meeting is scheduled for October 25th with KIBSD maintenance staff to discuss snow removal and ice control. • Saltery Cove – MOU has been reviewed and received from Island Trails Network. Staff performing final review and attorney review prior to presentation to the assembly for review, comment, and approval. • E/F – Salonie Creek - Anticipate this anadromous stream culvert replacement to begin next week. The Salonie Creek Road will be closed to KISA and all traffic until the completion and acceptance of the bridge installation. Progress will depend greatly on precipitation and creek flow. • Solid Waste – AK Waste / KIB met today to discuss issues. Staff and AK Waste to prepare a list of suggested contract clarifications and changes to improve service. The list will be presented to the assembly for consideration. The 2021 annual Solid Waste Program Class I Landfill Permit # SW1A005-23a was conducted on September 13, 2021. The KIB received a Final Score of 99.0% - 411 of 415 possible points. Best inspection number since I have been involved. Congratulations are due to the landfill and administrative employees that all contribute to this evaluation number. Solid Waste Advisory Board meeting is scheduled for October 27, 2021, at the Assembly Chamber. • USDA Grant / Loan Application – Application has been finalized and submitted. Discussions with USDA staff have confirmed that up to 45% of a project cost may be awarded in a grant form, low interest loans are at 1.75% for 30 years. Interim financing for design and construction on an accepted loan will be required. AGENDA ITEM #5.A. Page 24 of 64 Kodiak Island Borough October 21, 2021 Assembly Regular Meeting Minutes Page 3 of 6 • KFRC – Design and planning of the required decontamination system is moving forward. Staff and consultants are working on a target due date prior to the end of the calendar year. A schedule and delivery timeframe will be prepared by November 1, 2021. • CDD – Interested parties have contacted staff for both residential and commercial subdivision development. • Manger Recruitment – Staff is preparing packets for the assembly members. Packets will be available at the Clerk’s Office by 10:00am, Monday, October 25th. • Upcoming Items - KFRC Capital Project and Maintenance Management Discussion, Annual Service Contracts Update and discussion, Service Area Contracts, Personnel Manual Review, and request for update, KIB passenger and light vehicle condition list and required replacement, long range investment discussion. 11. Messages from the Borough Mayor • Mayor Roberts apologized for confusion regarding the redistricting resolution. 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business A. Contracts B. Resolutions 1. Resolution No. FY2022-12 Ratifying And Certifying The Results Of The October 5, 2021 Regular Municipal Election. ARNDT moved to adopt Resolution No. FY2022-12. The local regular municipal election was held on Tuesday, October 5, 2021. The Canvass Board met on October 13, 2021 and examined in detail all Early Voting, Ballot By Mail, Write-In, Personal Representative, and Questioned Ballots, Optical Scan Receipts, Original and Duplicate Tally Books From Each Of The Precincts Of The Kodiak Island Borough. Borough Code 7.40.020 Certification of the election; states that as soon as possible after the canvass of returns is completed, the Borough Assembly shall meet to receive the report of the canvass board and if after considering said report, the assembly determines that the election was validly held, the election shall be certified by resolution and entered upon the minutes of the meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Smith, Turner, Williams, and Arndt. 2. Resolution No. FY2022-14 Joint Redistricting Resolution With The City Of Kodiak AGENDA ITEM #5.A. Page 25 of 64 Kodiak Island Borough October 21, 2021 Assembly Regular Meeting Minutes Page 4 of 6 ARNDT moved to approve Resolution No. FY2022-14. WILLIAMS moved to amend the resolution to strike the words of line 30 & 31 “smaller communities” and “will not be subsumed by a district with a community many times their respective size”, and insert “aligned with communities of similar economic diversity and geography”. ROLL CALL VOTE ON THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY: Smith, Turner, Williams, Arndt, Delgado, and Griffin. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Griffin, Smith, Turner, Williams, Arndt, and Delgado. C. Ordinances for introduction 1. Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation. ARNDT moved to advance Ordinance No. FY2022-06 amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation to the next regular meeting of the Assembly on November 4, 2021. To correct deficiencies in current KIB Code brought to our attention by the Alaska Superior Courts, staff is recommending the changes brought forth in this ordinance. These changes will bring Section 3.35.030 more in line with Alaska State statues, address the administrative review process and provide direction and definition for staff, the Assembly and the public. SMITH moved to amend the Ordinance by inserting “must be reapplied for on or before January 15 and be reviewed by the Assessor” on line 79. ROLL CALL VOTE ON THE AMENDMENT TO THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Delgado, Griffin, Smith, and Turner. ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Delgado, Griffin, and Smith. D. Other items 1. Declaring Two At Large Seats Vacant On The Consolidation Committee, Ms. Jennifer Culbertson And Mr. Jared Griffin. ARNDT moved to declare the At Large Seats held by Ms. Jennifer Culbertson and Mr. Jared Griffin vacant and direct the Borough Clerk to advertise the vacancy per Borough code. AGENDA ITEM #5.A. Page 26 of 64 Kodiak Island Borough October 21, 2021 Assembly Regular Meeting Minutes Page 5 of 6 Per KIBC 2.100.070(A)(6)Vacancies. Other than by expiration of the member’s term, the assembly shall declare a seat vacant when a member misses three consecutively held regular meetings and is not excused. The Clerk's Office received notice from Meagan Christiansen, Special Projects Support Staff, that Ms. Culbertson's has not attended any meeting since January 27, 2020. Ms. Culbertson is an original member appointed to the Consolidation Committee by Mayor Rohrer. She has provided no further communication regarding attendance or interest in the committee. Mr. Griffin was appointed to the Borough Assembly on September 30, 2021 and therefore his current at large seat on the Consolidation Committee must be vacated. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Delgado, Griffin, Smith, Turner, and Williams. 2. Administration Of Oath Of Office To Newly Elected Officials. Deputy Clerk, Lina Cruz, administered the Oath of Office to Newly Elected Officials Scott Smiley and James Turner. 3. Appointment Of Mr. Jared Griffin To The Consolidation Committee As Chair- person. ARNDT moved to confirm the appointment of Mr. Jared Griffin as Chairperson of the Consolidation Committee. Per Resolution No. FY2019-07 Section 2 and Section 3: The Chairperson shall be assigned by the Borough Mayor and confirmed through the Assembly. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Delgado, Griffin, Smith, Turner, Williams, and Arndt. 14. Citizens' Comments • John Neff • Cort Neff • Betty MacTavish • Virginia Duncan 15. Assembly Member' Comments • Assembly member Williams had no comment. • Assembly member Smith thanked Mr. Symmons for his service on the Assembly. He thanked the manager for his updates and further thanked the landfill staff on their great work. Finally, he thanked citizens for providing comment. • Assembly member Turner thanked Mr. Symmons for his service. He expressed appreciation for landfill staff. He expressed appreciation for community member AGENDA ITEM #5.A. Page 27 of 64 Kodiak Island Borough October 21, 2021 Assembly Regular Meeting Minutes Page 6 of 6 comments. He commented on the ESC and future changes the Assembly might make. • Assembly member Griffin thanked Mr. Symmons for his service. He congratulated the newly elected members of the Assembly. He commented on potential changes to the ESC. He commented on the value of diversity on Kodiak boards and in leadership. • Assembly member Delgado thanked staff for their hard work in preparing the meeting room and the Assembly members for the regular meeting. He thanked the manager for his report. He thanked the citizens for providing comments. He thanked Mr. Symmons for his service. Finally, he congratulated the winners of the October 5th Election. • Assembly member Arndt thanked Mr. Symmons for his service. He congratulated the newly elected Assembly members. He thanked staff for their work. He thanked citizens for their comments and their willingness to engage with their elected officials. 16. Adjournment Mayor Roberts adjourned the meeting at 7:55 p.m. KODIAK ISLAND BOROUGH ATTEST: Bill Roberts, Mayor Alise Rice, Borough Clerk AGENDA ITEM #5.A. Page 28 of 64 Kodiak Island Borough October 29, 2021 Assembly Special Meeting Minutes Page 1 of 2 Kodiak Island Borough Assembly Special Meeting Bayside Volunteer Fire Department - 4606 East Rezanof Drive October 29, 2021 A special meeting of the Kodiak Island Borough Assembly was held on October 29, 2021, in the Bayside Volunteer Fire Department - 4606 East Rezanof Drive. The meeting was called to order at 6:30 p.m. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Joseph Delgado, Scott Smiley, James Turner, and Aimee Williams. Also present were Special Projects Support Meagan Christiansen, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson. Citizens' comments. Consideration of matters in the call for the special meeting. 1. Discussion Of Borough Manager Applicants. TURNER moved to interview the top six candidates, as scored by the Assembly. ROLL CALL VOTE ON THE MOTION CARRIED FOUR TO ONE: Arndt, Smiley, Turner, and Williams (AYES); Delgado (NO). TURNER moved to use Assembly member Smiley’s submitted questions and to strike question 2. ARNDT moved to amend the motion to strike “and community health” from question 9. ROLL CALL VOTE ON THE AMENDMENT CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Delgado, and Smiley. TURNER moved to convene into executive session to discuss interview questions. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Delgado, Smiley, and Turner. TURNER moved to invite the Assembly, the Mayor, the Borough Clerk, and Special Projects Support, Meagan Christiansen, into executive session. VOICE VOTE ON THE MOTION CARRIED. Mayor Roberts closed the special meeting and convened into executive session at 7:07 p.m. Mayor Roberts reconvened the special meeting at 7:27 p.m. ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Smiley, Turner, Williams, Arndt, Delgado. AGENDA ITEM #5.A. Page 29 of 64 Kodiak Island Borough October 29, 2021 Assembly Special Meeting Minutes Page 2 of 2 Executive Session 1. Discussion Of Applicants KIBC 2.30.030(F)(1)(c) for the purpose of discussing matters which may tend to prejudice the reputation or character of a person, who has been notified of the potential executive session and has waived the right to require the discussion take place in open session. Clerk’s Note: the assembly chose to enter into executive session immediately following applicant interviews. Adjournment. Mayor Roberts adjourned the meeting at 7:28 p.m. KODIAK ISLAND BOROUGH ATTEST: Bill Roberts, Mayor Alise Rice, Borough Clerk AGENDA ITEM #5.A. Page 30 of 64 d h The Alaska Division of Community and Regional Affairs —DCRA- ARPA Loc alGovernmentLostRevenue(LGLR)Relief Program —The Alaska Legi slat ure approp riated$50 million from the State’s ARPA COVID State and Local Fiscal Recov ery fun ds towarda local government relief program.Staff has researched the eligibility for th e L o s t Reven ue Relief Program.The application period is open until December 6,2021.An appl icati on isbeing prepared for submission.A resolution will be placed on the November 23 ”‘ a n d Dece mber 2“ meetings for consideration and approval.An approved resolution is requi red asaportio n ofthe application requirements.This funding is strictly for municipal governmen ts. Lo cal governme ntsmustproveatleasta10%revenue loss in 2020.The calculated loss for th e s a periodis 18.8%.This has been determined by use of the DCRA’s calculation tool. Allowable Uses are for: 0 Maintenance Infrastructure Pay-go spending for building new infrastructure Roads Modernization of cybersecurity Health Services Environmental Remediation School or educational services Provision of police,?re,and other public safety services Assessing — 0 Senior Citizen Exemptions applications,Disabled Veteran Aircraft and Business Personal Property Letters were mailed on No ve m be r 15,2021,per the KIB Code requirements. TO:Kodiak Borou gh Assembly,MayorRoberts FROM:Davi d C o n ra d, InterimBoroughManager RE:Manager s R e p or t, November18,2021 K0 iak I s l oroug OFFICE th e AGER 71 0 BayRoad Kodi ak, Ala ska 99615 Phone (907)48 6- 93 01 Fax(907)486-9390 V AGENDA ITEM #11.A.Page 31 of 64 0 Proofed infonnative reminder ads for the due dates for the exemptions and taxes reminding the community of the due dates will run once in November,December, and January. Community Development -The P&Z Commission has an open Borough seat due to the resignation of Matt Novello and an open City seat due to the vacation of Mr.Delgado.Mr.Cross has already re-applied for a city seat that will be vacated at the end of the year and there will be an additional vacated Borough seat at the end of the year.According to the City Clerk,three applicants will be reviewed for the 2 City seats at the December 7th and 9”‘meetings and one Borough applicant will be seeking approval at the December 16 assembly meeting. COK/KIB Cooperative Relations Committee —Awaiting added direction from Assembly about possible cooperative projects.Clari?cations and de?nitions will be changed associated with the joint MOA for the installation of the Portland Loo’s.(Commercial Passenger Vessel Tax) KFRC Chlorination System —Components are bring received.Meetings with GSA will continue for status updates.Requirement to install and verify function by January 2022. American Rescue Plan Act (ARPA)Funding —All required roles have been assigned by the KIB.Staff has presented and prepared Resolution FY2022-16 for consideration of the assembly for the use of the ?rst installment of funds. KIBSD —Discussions with the KIB SD will continue.ARPA Funds disposition will dictate actions for Chiniak School Water and the Peterson Elementary School Roof and HVAC Project. If ARPA funds are allowed,focus on temporary repairs to the Main Roof and prepare to plan/design a new roof project for that school. Solid Waste —Alaska Waste and the KIB are meeting jointly to discuss the adaptations and changes required to improve services to the Solid Waste Contract as it relates to the rate payers, contractor,and operation of the enterprise fund. USDA Grant /Loan Application —Submitted and review has begun. — and Maintenance Building Mechanical Upgrades,PKIMC Day Tank Replacement and KFRCFumeExhaustUpgrade.Site visits have been conducted.All close 11/16/2021.Staff expects the NorthStar Elementary School Phase II Siding Project ?nal design documentspriortotheendofNovember.Upcoming Items — Land?ll shot rock development,KFRC Capital Project and MaintenanceManagementDiscussion,Annual Service Contracts Update and discussion,Service AreaContracts,Personnel Manual Review,and request for update,KIB passenger and light vehicleconditionlistandneededreplacement,presentation about the change of the investment strategiesoftheKIB,Solid Waste Contract updates and request for modi?cations.AGENDA ITEM #11.A.Page 32 of 64 00-1 [\)[\JI—5)-ll-5I—|I-—|h-|D—-‘F-4|-JD-—l>-‘CD\DOO\lO\UI-I>UJl\JI-‘©\OOO\lO\U1-I>UJl\Jv--* Introduced by:Borough Manager’s Office thru the Mayor Drafted by:Special Projects Support Introduced on: Adopted on: KODIAK ISLAND BOROUGH RESOLUTIONNO.FY2022-XX A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH CONFIRMING APPLICATION FOR THE STATE OF ALASKA ARPA LOCAL GOVERNMENT LOST REVENUE RELIEF PROGRAM (LGLRRP)TO OFFSET SIGNIFICANT REVENUE LOSS DUE TO THE COVID-19 PUBLIC HEALTH EMERGENCY WHEREAS the Alaska legislature appropriated $50 million from the State's American Rescue Plan Act (ARPA)COVID State and Local Fiscal Recovery funds toward a local government relief grant program to promote economic recovery and continuity of government services to local governments that experienced revenue loss due to COVID-19,to be administered by the State of Alaska Department of Commerce,Community and Economic Development,Division of Community and Regional Affairs. WHEREAS the Kodiak Island Borough experienced loss of revenue as a result of the COVID-19 public health emergency,and WHEREAS,the Interim Borough Manager,David Conrad,attests to the accuracy of the attached program loss calculation worksheet. NOW,THEREFORE,BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH that the Kodiak Island Borough con?rms application for the LGLRRP funds,and BE IT FURTHER RESOLVED that the Interim Borough Manager,David Conrad,con?rms the revenue and fund receipt totals discussed herein,and can con?rm with supporting documentation. THIS DAY OFKODIAKISLANDBOROUGH ATTEST:William Roberts,Mayor Alise L Rice,Borough ClerkVOTES:Resolution No.FY2021-19Page1of2KodiakIslandBorough,AlaskatIut Version 1 Deletio n —Re d, Sr'keo Inserti on —Bol d2"“Ins erti on -Green X X / X X AGENDA ITEM #11.A.Page 33 of 64 DCRALocal Government Lost Revenue Relief Grant Program LGLRRelief Program Promoting economic recovery and continuity of government services to local governments that experienced revenue loss due to the COVID-19pandemic through a $50M grant program fundedby the State's American Rescue Plan Act (ARPA)COVID State and Local Fiscal Recovery Funds appropriated to the Alaska Department of Commerce,Community and Economic Development (DCCED),Division of Community and Regional Affairs(DCRA). 1.Use the Handbook and General Revenue QuickBooksGuide to determine General Revenues for January 1,2020 to December 31,2020 (Treasury's first eligible revenue loss period). 2.Use DCRA’sRevenue Loss Calculation Tool available at DCRA’sLost Revenue Relief Program page to calculate the dollar amount and percentage of Revenue Loss for this period. 3.Use the calculated dollar amount and percentage to complete this application.ATTENTION:You MUST download the PDFs to your computer BEFOREyou begin filling it in to save your information. 4.Attach the Resolution passed by the governing body. 5.Attach supporting documentation (printout of DCRA’scalculation tool) Send a signed PDF application package (Application,Revenue Calculation Worksheet,and Resolution) to:Attn:Robert Pearson,State of Alaska,Dept.of Commerce,Community and Economic Development, via email or fax by 5:00pm,December 6,2021,to DCRA.LGLR@alaska.govor 907-465-4761.Ifyou cannot apply via email,call 907-465-5541 to make alternative arrangements.Application and qualification do not guarantee funding. Applicant Information City /Borough Name Kodiak Island Borough Contact Name and Title Phone Number Mailing Address SAM &DUNS#and Expiration Date Grant Request Dollar Amount of Lost Revenue Percent of Lost Revenue 5 7,444,699 Certification trueauthoritytoacceptgrantfundsfromtheStateofAlaska and to execute the project described by the grantapplication.I further certify that I am legally authorized to sign and submit this application and to ?nanciallycommittheapplyingorganizationtotheprojectshoulditbeselectedtoreceiveaLostRevenueReliefGrant.I further certify that the applicant will comply with all applicable state and Federal laws and regulationsimplementingthisprojectifitisselectedforfunding.Signature of Certifying OfficerPrintedNameandTitleofCertifying Of?cer ( Is su e d Nove mber 2021)AGENDA ITEM #11.A.Page 34 of 64 _u.mnm_<mmGNopmman.Umnm3_umqmp88nm_n:_m.nmEm mNbhfmmm.__.m :Em.2332mman:.:Em «mm:=_um_.nm:nmm2 mama. qm<m:.._m.03..3..W_mmmEm:B m__mE_mEm_:Em_Scan 9..._.__.a_:m.HNomeE3:3=Em3:331:Em «mm:=_...m:um:»mmoam:m..m_«m<m_.Em.03..am:Wmcm.no2...mmnm..Em:Eu»5m_.nm_.:.:.m:m..m.._uo_.Em_<E:§mm_mowEmum1onCm::m~Smnm_n:_mamEmn:m_:<3m3::_n_um_«m<m::mm.25.ncm_:<.:m3::.n_um_m3m_._:Emo..m:mm_...m:__m:..mn_nm__3«m<m::mmman.m3m..Emm_uqmmnm:mm.n.Em.._uo__m_.>305:9._.o.#SEm<m__o<<mm<m_.Em..:_._3_...m_.man.:_m:=m_:mn_nm__m9..._um3m:.8mm9.mm:m_.m_xm<m::mEmmuqmmnmzmmw_.omm..::3_umq8Em muuqouzmam__:m9.Emmuu=nm:o:. an noam:nu2.:5 nm_n:_u:o:30. 2.:can 2.0.5.01moi:32.:no mama»:5 anus 3 2:. =.m,,3.=:mn€u_:<ucunm?:32.2.=5 nm_m:nu..<3...2.._.=m 983:2up.0...u.o..§:2.=:5 wanna,<mm..3%._..:w8. m ww.$o.mmm m:m..m%_..m<m=:m E.o_..mm=n_m. _:o_.m..,§__.m<m::m Do__m_.m3o:=n 3 .9...» nm<m::m vmqnmanmmm2mm:m_.m_ _.ommnm_n:_m:o:._.oo_U23.2 no:==m..nm.no:.3:=.n<man.mno:o3_n _um<m_ou3m:n3....»>25.m<m..mmm..m<m:.._m«.653:«<55mania:Bum cmma_:nm_n:_m:o: 3:.H.88 -Own.3.BBxm<m:cm an m0*23.0*Imam.<mm.. _.ommnm_n:_m:o:4oo_>x_u>-_.m_.xxm__m_n_u3m_.m3 wm.mom.wB.G m wimwm?m 8-2::33 w~.o3.$~ .4...‘..;.»._.,AGENDA ITEM #11.A.Page 35 of 64 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 18, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2022-11 Adopting A State Legislative Capital Improvement Projects Priority List For The 2022 Legislative Session. ORIGINATOR: Grant Writer/Special Projects Support, Meagan Christiansen RECOMMENDATION: Move to adopt Resolution No. FY2022-11 A State Legislative Capital Improvement Projects Priority List For The 2022 Legislative Session. Staff Report - Interim Borough Manager, Dave Conrad Assembly Discussion Roll Call Vote DISCUSSION: *Update for the Regular Meeting: the CIP list has been revised based upon the work session discussion. The attached document lists those projects specifically identified at the work session as being priorities and then includes projects at the bottom of the list that were mentioned but not specifically identified as a priority at that time.* The Planning And Zoning Commission has approved a five-year Capital Improvement Program (CIP). Upon review of the list and last year's Capital Improvement Priority List submitted to the State Legislature. The Assembly will decide upon priorities for this year's list to submit to the Governor and State Legislators. ALTERNATIVES: Take no action. FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 36 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-2011 Page 1 of 7 Introduced by: Interim Borough Manager thru the Mayor 1 Drafted by: Special Projects Support 2 Introduced on: 11/18/2021 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-11 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING A 9 STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 2022 10 LEGISLATIVE SESSION 11 12 WHEREAS, the Kodiak Island Borough represents approximately 13,000 residents of the 13 Kodiak Island Archipelago living in six incorporated cities and one community governed by a tribal 14 council government; and 15 16 WHEREAS, a Borough–wide capital improvement program has been adopted by the Kodiak 17 Island Borough Planning & Zoning Commission which identifies major needs of the island 18 community for the next five years; and 19 20 WHEREAS, the Kodiak Island Borough Assembly has reviewed the borough-wide capital 21 improvement program adopted by the Planning & Zoning Commission and identified major 22 projects to submit to the Alaska Governor and State Legislative Delegation for funding 23 consideration; and 24 25 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 26 BOROUGH that: 27 28 Section 1: The Kodiak Island Borough’s State Legislative capital improvement project 29 priorities for the 2022 legislative session are as follows: 30 31 M/V Tustumena Replacement Vessel Construction 32 Estimated Project Cost - $238,000,000 33 34 The M/V Tustumena is an essential service to the communities of Kodiak Island and other 35 ports in Southwest Alaska. The project has been funded by the legislature and was 36 scheduled for the start of construction in the initial FY2020-2023 Department of 37 Transportation & Public Facilities’ Statewide Transportation Improvement Program (STIP) 38 for federal fiscal year (FFY)2020. 39 40 Changes at the AMHS under the Dunleavy Administration suggest the replacement project 41 is under re-evaluation. Construction is now shown occurring after FFY2023 in the 42 proposed 2020-2023 STIP Amendment No. 1. Given the age of the M/V Tustumena and 43 ever-increasing maintenance challenges and costs, the Kodiak Island Borough 44 respectfully request the department complete the design as soon as possible and 45 advertise for construction as soon as possible. Moving quickly is of the utmost 46 importance. 47 48 The M/V Tustumena was built in 1964 and serves the communities of South Central, 49 Kodiak Island and Southwest Alaska. It is one of two ocean class vessels in the Alaska 50 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 37 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-2011 Page 2 of 7 Marine Highway System (AMHS) fleet. Because of its size and design, it is the only AMHS 51 vessel capable of serving all 13 ports of call between Homer and Unalaska. 52 53 Retiring and replacing the M/V Tustumena with a vessel that is equally, if not more, 54 versatile and seaworthy will provide reliable marine transportation service well into the 55 future for the communities, residents, and businesses in South Central, Kodiak Island, and 56 Southwest Alaska (from the Alaska Marine Highway System website). The new vessel 57 must match the current ocean-going fleet in versatility and capabilities, including the ability 58 to serve all communities currently served by the M/V Tustumena. 59 60 Peterson Elementary School Roof Replacement and Repairs 61 Estimated Project Cost $2,400,000 62 Local Funding $840,000 63 Needed Funds $1,560,000 64 65 Peterson School was built in the early 1950’s and expanded in early 2000’s. This school 66 has served the families of the military base (Navy and then Coast Guard) and Kodiak’s 67 Bells Flats neighborhood residents. 68 69 The roof on the school is an EPDM/IRMA Ballasted and Protected Membrane Roof 70 System that is approximately 25 years old. The roof has been leaking causing rot and 71 degradation of support elements. Specifically, the parapet walls, rooftop HVAC units, and 72 associated ducting. Repairs have been difficult to accomplish due to the type of the roof 73 system in place. 74 75 Asbestos removal for the rain leader drains are also concerns and add cost for hazardous 76 materials handling. This project is a priority item on the Borough’s school facility repair 77 and replacement list and has been submitted to Department of Education and Early 78 Development (DEED) for consideration under the department’s major maintenance 79 program but is unlikely to get funding in next few years given competing projects already 80 on the list and the minimal amount of annual funding provided. 81 82 Main Elementary School Roof Evaluation and Design 83 Estimated Project Cost $80,000 84 Needed Funds $80,000 85 The cedar shingle roof of Main Elementary is beyond its serviceable life. A full structural 86 investigation and design documents are necessary for replacement of the roof with 87 asphalt shingle. 88 89 East Elementary School Roof Evaluation and Design 90 Estimated Project Cost $100,000 91 Needed Funds $100,000 92 The metal roof on the west section East Elementary School has reached degradation 93 and requires replacement. A full evaluation of the roof structure and design of a 94 replacement is necessary. 95 96 Safe Pathways to North Star Elementary School 97 Estimated Project Cost $1,500,000 98 Needed Funds $1,500,000 99 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 38 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-2011 Page 3 of 7 100 Northstar Elementary School is located on a hill amongst several residential 101 neighborhoods. Many roads connecting the neighborhoods around the school are narrow, 102 steep, and winding dirt roads without sidewalks or separated pathways to keep 103 pedestrians safe from vehicular traffic. The Kodiak Safe Routes to Schools Plan (2013) 104 describes a need for separated pathways or trails to connect the residential 105 neighborhoods to the school. This project would provide separated soft surface pedestrian 106 pathways along Lily Drive and Anton Way. 107 108 Waste to Energy Project at the Kodiak Island Borough Landfill 109 Estimated Project Cost $36,000,000 110 Needed Funds $36,000,000 111 112 Due to the cost of regulatory requirements for land filling, the Kodiak Island Borough is 113 looking toward moving to a “waste to energy” project to process municipal solid waste. 114 Waste can equal a useful resource. 115 116 Post recycled waste, unprocessed municipal solid waste, commercial and residential 117 construction, demolition waste, biosolids, and refuse derived fuel (RDF), can all be 118 considered feed stock for a sequential to continuously fed Batch Oxidation System 119 (cBOS). 120 121 In conjunction with cBOS, increased recycling can also be a viable alternative and 122 diversion if feasible markets exist for recyclable products. And the reduced energy 123 required to recycle many materials reduces the overall gas emissions when coupled with 124 a cBOS System. 125 126 Material recycling (steel, aluminum, and cardboard) are highly recyclable byproducts in a 127 normal waste stream. Gasification is not incineration. Incineration produces ash that 128 normally requires internment in a landfill. Gasification produces 5% or less inert ash that 129 could be sold or used as aggregate when the system is properly managed. 130 131 cBOS systems are normally suited for local or regional energy production. The localized 132 plant in conjunction with an energy producing source is one of the most cost-effective 133 methods for waste disposal currently available. 134 135 Localized use of energy to where it is produced is highly cost effective. Unsorted municipal 136 waste is the most common feedstock for Batch Oxidation Systems. However, a diverse 137 range of materials including municipal, commercial, medical, construction and demolition, 138 certain approved Haz Mat, tires, treated sewage sludge, animal remains, and medical 139 wastes are possible. 140 141 Port Lions Water and Sewer Distribution Project 142 Estimated Project Cost $2,500,000 143 Needed Funds $2,500,000 144 The current water/sewer distribution infrastructure in Port Lions was built in 1994. A life 145 span of twenty-five (25) years is considered normal for coastal Alaska. In addition to being 146 aged out, the system was not installed correctly during the 1994 project and has been a 147 drain on City resources for repair and maintenance from the beginning. The annual water 148 and sewer department budget is often exceeded due to unexpected emergency projects 149 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 39 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-2011 Page 4 of 7 that are connected to the failing system. 150 The City of Port Lions has requested the Alaska Native Tribal Health Consortium put a 151 replacement project in their funding pipeline, however recent communication with ANTHC, 152 indicates that projects for Old Harbor and Ouzinkie are ahead of Port Lions and that it 153 could be a number of years before the Port Lions water and sewer distribution system can 154 be replaced. 155 156 Drainage Improvements for Chiniak Highway and Sargent Creek Intersection 157 Estimated Project Cost $500,000 158 Needed Funds $500,000 159 160 This request is to provide funding to the DOT&PF Southcoast Region, Kodiak Island 161 District for the construction of improvements near the intersection of the Chiniak Highway 162 and Sargent Creek Road. These improvements will address flooding at the intersection 163 that sometimes makes it impassable. 164 165 Heavy rain events occurring in conjunction with high tide cause the intersection to flood 166 the only roadway in and out of Bells Flats subdivision. This flooding impedes safe travel 167 and often leaves motorists stranded and unable to reach homes or critical services located 168 in town. 169 170 Proposed improvements along the Sargent Creek approach to the Chiniak Highway 171 include bank stabilization, armoring, and rechanneling as needed to keep the river in its 172 channel. Roadway improvements include a modification, essentially raising the entrance, 173 of Sargent Creek Road as it approaches the intersection with the Chiniak Highway to 174 elevate it above where flood water collects. 175 176 Sargent Creek Community Playground & Basketball Court 177 Estimated Project Cost $110,000 178 Local Funding $1,000 179 Needed Funds $109,000 180 181 The small playground located at 538 Sargent Creek Road by the Women’s Bay Fire 182 Department needs to be updated. This park experiences a significant level of use by 183 families in the neighborhood, as it is the only park/playground on the Sargent Creek side 184 of Womens Bay. Swings, benches, and picnic tables have been updated in recent years, 185 but the other play equipment is rusted and needs replacement. 186 187 A similar playground project took place at the Panamaroff Park in 2014. Cost estimates 188 are from that project. The Womens Bay Community Coalition is committed to seeking 189 funding from a variety of sources and are willing to provide volunteer labor as 190 needed. Kodiak Island Borough owns the land where the park is located. 191 192 Service Area Road Improvements and Paving 193 Estimated Project Cost $7,500,000 194 Local Funds $750,000 195 Needed Funds $6,750,000 196 197 This project addresses the on-going need to improve portions of Borough Service Area 198 roads. There are approximately 26 miles of road among four Road Service Areas that 199 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 40 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-2011 Page 5 of 7 connect residential neighborhoods with the greater Kodiak community. 200 201 Paving projects will address main thoroughfares or busy neighborhood roads. 202 Improvements to major drainage courses, installation of guard rails, and other identified 203 road improvement needs may also be addressed with this funding. 204 205 The two larger local road services areas, Road Service Area No. 1, serving an area north 206 of the City of Kodiak, and Women’s Bay Service Area will share the funding amongst 207 priorities that have been determined by the road service area boards. Local contributions 208 to road improvements may be funded through local improvement districts where those in 209 the district are taxed a proportion of the project cost. 210 211 Port Lions Road Improvement Project 212 Estimated Project Cost $1,200,000 213 Local Funds $ 214 Needed Funds $ 215 The residents of Port Lions are currently driving on what is left of the original surface 216 gravel for the approximately five (5) miles of State Route in our community. The State 217 Route runs from the Airstrip through the Port Lions Subdivision, around Settlers’ Cove, 218 through the Wakefield Subdivision, to the Ferry Dock. It is the only means of access to 219 air and ferry travel for the residents. It is also the access route for families residing in the 220 Wakefield Subdivision to get to the School, Post Office, both Churches, and Small Boat 221 Harbor. There are approximately two and a half (2.5) additional miles of roadway in Port 222 Lions which are residential streets and drives. 223 A project to resurface the State Route was on the AK DOT STIP in 2003-2004, but it 224 suddenly disappeared from the STIP, and none of our efforts to have it placed back on 225 the STIP have not been successful. The condition of the State Route in 2003 was not 226 good, and it has steadily deteriorated since. There is simply no surface D-1 left. Dust in 227 the summer, mud in the fall/winter, and potholes year-round are chronic problems 228 affecting the health of the residents in the community (especially those with COPD, 229 asthma, and other lung conditions) and beating up vehicles (flat tires are very common, 230 door hinges and shock absorbers fail frequently). 231 The Native Village of Port Lions and the City of Port Lions share road maintenance 232 efforts in the village, but neither entity has sufficient resources to address the current 233 condition of the State Route, including the production of enough D-1 gravel to 234 accomplish resurfacing of this route. 235 236 Kodiak Island Trail Improvements 237 Estimated Project Cost $50,000 238 Needed Funds $50,000 239 240 This is a priority identified by the Kodiak Island Borough Parks and Recreation Committee. 241 The purpose of the project would be to design and implement trail system improvements 242 as recommended and prioritized in the recently adopted Kodiak Road System Trail Plan. 243 To include, but not limited to, trail head improvements, parking area and circulation plans, 244 drainage improvements, and environmental permitting, etc. 245 246 247 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 41 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-2011 Page 6 of 7 Anton Larsen Bay Road Extension to Ice Free Water 248 Estimated Project Cost $8,450,000 249 Funding Acquired $450,000 250 Needed Funds $8,000,000 251 252 An extension of the Anton Larsen Bay Road will be a public road of approximately 2.2 253 miles to ice free waters just outside Anton Larsen Bay. The project will include a boat 254 launching ramp. The road will provide year around road access to Kodiak for residents of 255 Port Lions, Ouzinkie and much of the west side of Kodiak Island and all of Afognak Island 256 without having to travel around Spruce Cape. 257 258 Year-round travel by vessel to Kodiak around Spruce Cape is treacherous. Extending the 259 Anton Larsen Bay Road makes winter traveling safer and provides access to critical 260 services located in the City of Kodiak – including hospitals and businesses. The road 261 extension will support existing commercial operations in Marmot Bay such as Kodiak 262 Electrical Association hydro-electric plant, Koniag Inc. rock quarry, and Kodiak Regional 263 Aquaculture Association’s Kitoi hatchery. Moreover, an extended road will enhance 264 summer and winter recreational opportunities and activities for all Kodiak residents. 265 266 The Anton Larsen Bay Road extension is envisioned as a project undertaken by the Native 267 Village of Ouzinkie or the Spruce Island Develop Corporation. It will be built on a road 268 right-of-way donated by the Ouzinkie Native Corporation and Koniag, Inc. The road 269 extension is also in the Sun’aq Tribe of Kodiak’s road inventory. Maintenance of the 270 extension is expected to be by one or both tribal entities. The route is identified in the 271 Kodiak Transportation Plan as in important upland facility. An environmental assessment 272 is expected to be completed in the summer of 2019. Funding will be from State and/or 273 Federal funds. Cost of the project is estimated at $8,500,000. 274 275 Chiniak Highway Paving 276 Estimated Project Cost $42,000,000 277 Needed Funds $42,000,000 278 The residents of Chiniak are requesting funding for paving the Chiniak Highway from mile 279 marker 30 to mile marker 42. The road, owned by the state, requires grading, drainage 280 work, paving and construction of pedestrian facilities. Currently the road is gravel which 281 poses increased icy conditions in the winter and is dusty at all times of the year when dry. 282 The gravel road requires continual maintenance. The residents believe that maintenance 283 will be reduced, and public health and safety will increase with the paving of the road. It is 284 requested that this project be added to the Statewide Transportation Improvement 285 Program (STIP) and the Federal-Aid Highway Program 286 287 Ouzinkie Electrical Distribution System 288 Estimated Project Cost $1,500,000 289 Needed Funds $1,500,000 290 291 Age and exposure to salt-water atmosphere have revealed that all the transformers on 292 Ouzinkie’s electric distribution system have rusted out. When the lids rust thru, water gets 293 into the transformer causing extreme loads, short circuits, and the potential, (due to buildup 294 of gas pressure), of explosion with consequences to individuals and property in the vicinity. 295 It is expected that this preventive renovation will reveal other situations such as individual 296 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 42 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-2011 Page 7 of 7 poles that need replacement and rerouting of transmission lines. A highly critical and 297 significant section of Ouzinkie’s power is connected to the hydroelectric plant. This 298 connection is by direct burial concentric neutral 7,200-volt power lines. This quality of cable 299 as it was installed has been estimated by Kodiak Electric Association’s Electrical Engineer 300 to have exceeded its normal expected life and is subject to failure any day. The western 301 section of town is serviced by the same type of cable and there is no possibility of delivering 302 power to these residents, temporary or otherwise when this failure occurs. 303 304 It is requested that this project be engineered and managed by the Alaska Energy 305 Authority. 306 307 City of Larsen Bay Water Distribution Lines 308 Estimated Project Cost $1,700,000 309 Needed Funds $1,700,000 310 311 The City of Larsen Bay water distribution system is losing approximately 40,000 gallons of 312 water every 24 hours due to unidentifiable leaks in the system. All of the leaks that could be 313 found have been repaired, however the water plant is working 24 hours a day, 7 days a 314 week and during the summer months there is difficulty keeping up with the water usage. 315 316 317 318 Section 2: The Kodiak Island Borough administration is hereby instructed to advise our State 319 of Alaska Governor and Legislative Delegation of the Capital Improvement 320 Projects Priority List adopted by the Kodiak Island Borough Assembly. 321 322 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 323 THIS __ DAY OF NOVEMBER 2021. 324 325 KODIAK ISLAND BOROUGH 326 327 ATTEST: 328 ___________________________ 329 William Roberts, Mayor ___________________________ 330 Alise L Rice, Borough Clerk 331 332 VOTES: 333 Ayes: 334 Noes: 335 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 43 of 64 Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 1 of 5 1 2 3 4 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2022-011 8 9 A RESOLUTION OF THE KODIAK ISLAND BOROUGH PLANNING AND ZONING 10 COMMISSION RECOMMENDING A CAPITAL IMPROVEMENT PROJECTS PRIORITY 11 LIST FOR FY 2022-2026 12 13 WHEREAS, the Kodiak Island Borough represents approximately 15,000 residents of the 14 Kodiak Island Archipelago living in six incorporated cities and one community governed by 15 a tribal council government; and 16 17 WHEREAS, a Borough-wide capital improvement program is adopted annually by the 18 Kodiak Island Borough Assembly with recommendations from the Planning & Zoning 19 Commission. This list identifies the major needs of the island community for the next five 20 years; and 21 22 WHEREAS, THE Kodiak island Borough identifies priority projects to be submitted to the 23 Alaska State legislative delegation and the Federal legislative delegation when applying for 24 grants; 25 26 NOW, THEREFORE, BE IT RESOLVED BY THE PLANNING AND ZONING COMMISSION 27 OF THE KODIAK ISLAND BOROUGH THAT: 28 29 Section 1: The Kodiak Island Borough Planning and Zoning Commission recommends the 30 following capital improvement projects, in order of priority, for adoption into the Kodiak Island 31 Borough FY 2022-2026 CIP list of Capital Projects: 32 33 1. Peterson Elementary School Roof Replacement and Repairs 34 $3,300,000 35 Peterson Elementary was constructed in the early 1950”s and expanded in the early 36 2000”s. This school has served the families of the military base (Navy then Coast Guard) 37 and Kodiaks Bells Flats neighborhood residents. 38 39 The roof on the school is an EPDM/IRMA Ballasted and Protected Membrane Roof System 40 that is approximately twenty-five (25) years old. The roof has been leaking causing rot and 41 degradation of support elements, specifically, the parapet walls, rooftop HVAC units and 42 associated ducting; repairs have been difficult to accomplish due to the type of roof system 43 in place. Asbestos removal for the rain leader drains are also concerns and add costs for 44 hazardous material handling. This project is a priority item on the Borough’s school facility 45 repair and replacement list and has been submitted to DEED (Department of Education & 46 Early Development) for consideration under the department’s major maintenance program 47 but is unlikely to get funding in the next few years given competing properties already on 48 the list and the minimal amount of funding available. 49 50 51 Introduced by: CDD Requested by: P&Z Commission Drafted by: CDD Introduced on: 10/20/2021 Adopted on: 10/29/2021 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 44 of 64 Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 2 of 5 2. Engineering and Design for East Elementary Traffic Flow Improvements 52 $815,000 53 East Elementary School was constructed in 1966 with a substantially addition in 1988. The 54 facility now totals 39,842 square feet with twenty-five teaching stations. Since the 55 expansion, increased traffic flows in the vicinity due to major business development have 56 created dangerous vehicle/student hazards when students are entering and leaving 57 school. Reconfiguration of the parking area will reduce risks by providing for a safer 58 separation of pedestrians, small vehicle traffic and bus loading/unloading. A new design 59 will require an increase in the total area of the parking lot to allow adequate parking to 60 support increased building usage and occupant load. 61 62 3. Service Area Road and Paving Improvements 63 $7,500,000 64 To be applied to priority projects identified by the road service districts including Service 65 Area One, Womens Bay Service Area, Bayview Service Area, and Monashka Bay Service 66 Area. Priorities will be based on recommendations made by the elected service area 67 boards and professional engineering study. Local contributions to project engineering and 68 design may be funded through local improvement districts where those in the district are 69 taxed a proportion of the project. 70 71 4. Anton Larsen Dock, Launch Ramp, and Parking Improvements 72 $2,000,000 73 The Anton Larsen Dock is heavily used by Port Lions and Ouzinkie residents, as well as 74 others living on the island’s west side, commercial fishermen, charter operations, and 75 citizens living on Kodiak’s road system. Improvements to this facility have been made in the 76 recent past. However, given the site’s popularity, an expansion of the parking facilities is 77 needed. Additionally, a floating dock space is needed at the ramp so that users can more 78 safely pull boats or cargo to shore. 79 80 5. West Rezanof Drive Pedestrian Improvements 81 $5,000,000 82 The section of West Rezanof Drive near Sargent Creek and the Russian River frequently 83 has visitors taking advantage of fishing opportunities and other wildlife viewing activities. 84 Roadside parking and pedestrian activity along this corridor are not compatible with the 85 high-speed vehicular traffic on the roadway. To enhance safety and eliminate conflicts 86 between user groups, new construction items are being proposed. This includes, but is not 87 limited to, additional off-street parking, boardwalks, pedestrian bridges, and other 88 pedestrian improvements. 89 90 6. Mill Bay Beach Access and Recreation Upgrade 91 $163,000 92 This beach is heavily used by residents, sports fisherman and the community who come to 93 view this bay located close to town. New construction items proposed here would include 94 new stairs and walkways and trail enhancements between the two beaches, as well as a 95 small raft/kayak launch. 96 97 7. Sargent Creek Community Playground & Basketball Court 98 $110,000 99 The small playground located at 538 Sargent Creek Road by the Women’s Bay Fire 100 Department needs to be updated. The park experiences a significant level of use by 101 families in the neighborhood, as it is the only park/playground on the Sargent Creek side of 102 Womens Bay. Swings, benches, and picnic tables have been updated in recent years, but 103 the other play equipment is rusted and needs replacement. A similar playground project 104 took place at the Panamaroff Park in 2014. Cost estimates are from that project. The 105 Womens Bay Community Coalition is committed to seeking funding from a variety of 106 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 45 of 64 Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 3 of 5 sources and are willing to provide volunteer labor as needed. Kodiak Island Borough owns 107 the land where the park is located. 108 109 8. Mission Road (Including Spruce Cape) Safety Improvements 110 $20,000,000 111 Mission Road is a major collector street for the community, and one of the roads that lead 112 to downtown. The project will widen the existing two (2) lanes and provide a pedestrian 113 and bike path on the shoulder or on the sidewalks. This requested funding will provide for 114 the needed planning and design that will help develop a scope of work and the overall 115 project cost. 116 117 9. Chiniak Highway Paving 118 $42,000,000 119 The residents of Chiniak are requesting to seek funding for paving the Chiniak Highway 120 from mile marker 30 to mile marker 42. The road, owned by the state, requires grading, 121 drainage work, paving and construction of pedestrian facilities. Currently the road is gravel 122 which poses increased icy conditions in the winter and is dusty at all times of the year 123 when dry. The gravel road requires continual maintenance. The residents believe that 124 maintenance will be reduced, and public health and safety will increase with the paving of 125 the road. Cost was estimated at $3,500,000.00 per mile per state and federal calculations. 126 127 10. Anton Larsen Bay Road Extension to Ice Free Water 128 $8,100,000 129 An extension of the Anton Larsen Bay Road to ice-free waters will provide year around 130 access to those communities located in the Kupreanof Strait and Kizhuiak Bay areas as 131 well as those who use the island's west side for commercial and recreational purposes. 132 Many times, during the year travel by vessel to Kodiak is treacherous. Extending the 133 road to ice free waters makes traveling safer, providing access to critical services 134 located in the City of Kodiak including hospitals and businesses. This is envisioned to 135 be a cooperative effort between KIB, AKDOT, Ouzinkie Native Corporation (surface estate 136 owner), Koniag Inc. (subsurface estate owner) and other tribal entities. This route was 137 identified in the Kodiak Transportation Plan as an important upland facility. Some or all of 138 the aforementioned parties may participate in funding this. 139 140 11. Waste to Energy Project at the Kodiak Island Borough Landfill 141 $36,000,000 142 Due to the cost of regulatory requirements for land filling, the Kodiak Island Borough is 143 looking toward moving to a “waste to energy” project to process municipal solid waste. 144 145 Waste can equal a useful resource-post recycled waste, unprocessed municipal solid 146 waste, commercial and residential construction, and Demolition waste, biosolids, RDF 147 (refuse derived fuel), can all be considered feed stock for a sequential to continuously fed 148 Batch Oxidation System (cBOS). In conjunction with cBOS, increased recycling can also 149 be a viable alternative and diversion if feasible markets exists for recyclable products and 150 the reduced energy required to recycle many materials reduces the overall gas emissions 151 when coupled with a cBOS System. Material Recycling (steel, aluminum, cardboard) are 152 highly recyclable byproducts in a normal waste stream. Gasification is not incineration. 153 Incineration produces ash that normally requires internment in a landfill. Gasification 154 produces 5% or less inert ash that could be sold or used as aggregate when the system is 155 properly managed. CBOS systems are normally suited for local or regional energy 156 production. The localized plant in conjunction with an energy producing source is one of 157 the most cost-effective methods for waste disposal currently available, Localized use of 158 energy to where it is produced is highly cost effective. Unsorted municipal waste is the 159 most common feedstock for Batch Oxidation Systems, however a diverse range of 160 materials including municipal, commercial, medical, construction and demolition, certain 161 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 46 of 64 Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 4 of 5 approved Has Mat, tires treated sewer sludge, animal remains, medical wastes are 162 possible. 163 164 12. Ouzinke Municipal All-Purpose Complex 165 $4,807,500 166 The Ouzinkie City Offices have been housed, for decades, in an old BIA territorial school 167 that is home to hundreds of bats, old lead paint, and an electrical and plumbing system that 168 needs rigorous upgrading. The City Office Building houses offices, an apartment, 169 conference, and meeting area. We estimate that it would be less expensive to build from 170 the ground up, above the 100-foot inundation zone for the safety of the building and 171 employees. 172 173 There would be several areas along with offices and a conference/meeting room that could 174 house other much needed facilities for the community. A Teen and Youth Center, one or 175 two studio apartments, a Rural Training Center and an entrance or outdoor area that would 176 pay proper tribute to our men in uniform for their dedicated service to our country is 177 something that is valued by our community. A memorial would be a welcome addition in 178 recognition of their bravery, selflessness, and commitment to the defense of our nation. 179 180 ♦ Phase One-Design: $550,000 181 This would include design of the building which would include but not be limited to 182 the administrative offices, meeting and conference area/training areas, library, 183 apartments, supply, and maintenance/parts area. 184 185 ♦ Phase Two-Construction: $4,257,500 186 Moving of the office into temporary quarters. The City of Ouzinkie has a lot where a 187 temporary office trailer could go while this construction is underway. 188 It is believed that if construction starts in the early spring, then by late fall the project 189 would be completed. This phase would also include site preparation and 190 construction. 191 192 13. Ouzinkie Electrical Distribution System 193 $1,500,000 194 Age and exposure to salt-water atmosphere have revealed that all of the transformers on 195 Ouzinkie’s electric distribution system have rusted out. When the lids rust thru, water gets 196 into the transformer causing extreme loads, short circuits, and the potential, (due to 197 buildup of gas pressure), of explosion with consequences to individuals and property in 198 the vicinity. It is expected that this preventive renovation will reveal other situations such 199 as individual poles that need replacement and rerouting of transmission lines. A highly 200 critical and significant section of Ouzinkie’s power is connected to the hydroelectric plant. 201 This connection is by direct burial concentric neutral 7,200-volt power lines. This quality 202 of cable as it was installed has been estimated by Jim Develin, KEA’s Electrical Engineer 203 to have exceeded its normal expected life and is subject to failure any day. The western 204 section of town is serviced by the same type of cable and there is no possibility of 205 delivering power to these residents, temporary or otherwise when this failure occurs. 206 207 It is desired that this project be engineered, and project managed thru The Alaska Energy 208 Authority. 209 210 14. City of Larsen Bay Water Distribution Lines 211 $1,700,000 212 The City of Larsen Bay has a problem of leaks in distribution system . We have a loss 213 Of 40,000 gallons of water every 24 hours. In the last few years, the leaks have gotten 214 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 47 of 64 Kodiak Island Borough, Alaska Resolution No. FY2021-01 Page 5 of 5 worse. The water plant is working 24 hours a day, 7 days a week. We have fixed all 215 the leaks we could find. In the summer we have a hard time keeping up with the water 216 usage. 217 218 15. City of Larsen Bay Reservoir Spill Way 219 $1,200,000 220 The spill way is eroding and will eventually fail . The City of Larsen Bay gets 70 221 percent of our drinking water from the reservoir. The City also operates the Hydro 222 Electric pl ant from the same reservoir. 223 16. Old Harbor Hydroelectric Power Project 224 $9,500,000 (2012 Projected Cost) 225 This project is to construct a run-of-the-river hydroelectric facility with a diversion 226 structure, pipeline, powerhouse, and electric transmission line. The project will have a 227 low flow capacity of 140 kW and a peak capacity of 525 kW. This renewable resource 228 will provide electrical power for the residents of Old Harbor, along with reducing diesel 229 fuel use for power generation by at least 95%. It will help provide opportunities for 230 economic growth and business development in the community. 231 232 17. Old Harbor Septic Tank Replacement 233 $100,000 234 Install a sewer septic tank in downtown Old Harbor, Alaska. 235 236 ADOPTED BY THE PLANNING AND ZONING COMMISSION OF THE KODIAK ISLAND 237 BOROUGH 238 THIS 29th DAY OF October 2021 239 240 KODIAK ISLAND BOROUGH 241 242 243 ___________________________ 244 ATTEST: Kent Cross, Vice Chair 245 246 247 _______________________________ 248 Seema Garoutte 249 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 48 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-11 Page 1 of 7 1 Introduced by: Interim Borough Manager thru the Mayor 2 Drafted by: Special Projects Support 3 Introduced on: 11/18/2021 4 Adopted on: 5 6 KODIAK ISLAND BOROUGH 7 RESOLUTION NO. FY2022-11 8 9 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ADOPTING A 10 STATE LEGISLATIVE CAPITAL IMPROVEMENT PROJECTS PRIORITY LIST FOR THE 11 2022 LEGISLATIVE SESSION 12 13 WHEREAS the Kodiak Island Borough represents approximately 13,000 residents of the Kodiak 14 Island Archipelago living in six incorporated cities and one community governed by a tribal 15 council government; and 16 17 WHEREAS a Borough–wide capital improvement program has been adopted by the Kodiak 18 Island Borough Planning & Zoning Commission which identifies major needs of the island 19 community for the next five years; and 20 21 WHEREAS the Kodiak Island Borough Assembly has reviewed the borough-wide capital 22 improvement program adopted by the Planning & Zoning Commission and identified major 23 projects to submit to the Alaska Governor and State Legislative Delegation for funding 24 consideration. 25 26 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 27 BOROUGH that: 28 29 Section 1:The Kodiak Island Borough’s State Legislative capital improvement project 30 priorities for the 2022 legislative session are as follows: 31 32 M/V Tustumena Replacement Vessel Construction 33 Estimated Project Cost - $238,000,000 34 35 The M/V Tustumena is an essential service to the communities of Kodiak Island and 36 other ports in Southwest Alaska. The project has been funded by the legislature and was 37 scheduled for the start of construction in the initial FY2020-2023 Department of 38 Transportation & Public Facilities’ Statewide Transportation Improvement Program 39 (STIP) for federal fiscal year (FFY)2020. 40 41 Changes at the AMHS under the Dunleavy Administration suggest the replacement 42 project is under re-evaluation. Construction is now shown occurring after FFY2023 in the 43 proposed 2020-2023 STIP Amendment No. 1. Given the age of the M/V Tustumena and 44 ever-increasing maintenance challenges and costs, the Kodiak Island Borough 45 respectfully request the department complete the design as soon as possible and 46 advertise for construction as soon as possible. Moving quickly is of the utmost 47 importance. 48 49 The M/V Tustumena was built in 1964 and serves the communities of South Central, 50 Kodiak Island and Southwest Alaska. It is one of two ocean class vessels in the Alaska AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 49 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-11 Page 2 of 7 51 Marine Highway System (AMHS) fleet. Because of its size and design, it is the only 52 AMHS vessel capable of serving all 13 ports of call between Homer and Unalaska. 53 54 Retiring and replacing the M/V Tustumena with a vessel that is equally, if not more, 55 versatile and seaworthy will provide reliable marine transportation service well into the 56 future for the communities, residents, and businesses in South Central, Kodiak Island, 57 and Southwest Alaska (from the Alaska Marine Highway System website). The new 58 vessel must match the current ocean-going fleet in versatility and capabilities, including 59 the ability to serve all communities currently served by the M/V Tustumena. 60 61 Peterson Elementary School Roof Replacement and Repairs 62 Estimated Project Cost $2,400,000 63 Local Funding $840,000 64 Needed Funds $1,560,000 65 66 Peterson School was built in the early 1950’s and expanded in early 2000’s. This school 67 has served the families of the military base (Navy and then Coast Guard) and Kodiak’s 68 Bells Flats neighborhood residents. 69 70 The roof on the school is an EPDM/IRMA Ballasted and Protected Membrane Roof 71 System that is approximately 25 years old. The roof has been leaking causing rot and 72 degradation of support elements. Specifically, the parapet walls, rooftop HVAC units, 73 and associated ducting. Repairs have been difficult to accomplish due to the type of the 74 roof system in place. 75 76 Asbestos removal for the rain leader drains are also concerns and add cost for 77 hazardous materials handling. This project is a priority item on the Borough’s school 78 facility repair and replacement list and has been submitted to Department of Education 79 and Early Development (DEED) for consideration under the department’s major 80 maintenance program but is unlikely to get funding in next few years given competing 81 projects already on the list and the minimal amount of annual funding provided. 82 83 Main Elementary School Roof Evaluation and Design 84 Estimated Project Cost $80,000 85 Needed Funds $80,000 86 87 The cedar shingle roof of Main Elementary is beyond its serviceable life. A full structural 88 investigation and design documents are necessary for replacement of the roof with 89 asphalt shingle. 90 91 East Elementary School Roof Evaluation and Design 92 Estimated Project Cost $100,000 93 Needed Funds $100,000 94 The metal roof on the west section East Elementary School has reached degradation 95 and requires replacement. A full evaluation of the roof structure and design of a 96 replacement is necessary. 97 98 Safe Pathways to North Star Elementary School 99 Estimated Project Cost $1,500,000 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 50 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-11 Page 3 of 7 100 Needed Funds $1,500,000 101 102 Northstar Elementary School is located on a hill amongst several residential 103 neighborhoods. Many roads connecting the neighborhoods around the school are 104 narrow, steep, and winding dirt roads without sidewalks or separated pathways to keep 105 pedestrians safe from vehicular traffic. The Kodiak Safe Routes to Schools Plan (2013) 106 describes a need for separated pathways or trails to connect the residential 107 neighborhoods to the school. This project would provide separated soft surface 108 pedestrian pathways along Lily Drive and Anton Way. 109 110 Waste to Energy Project at the Kodiak Island Borough Landfill 111 Estimated Project Cost $36,000,000 112 Needed Funds $36,000,000 113 114 Due to the cost of regulatory requirements for land filling, the Kodiak Island Borough is 115 looking toward moving to a “waste to energy” project to process municipal solid waste. 116 Waste can equal a useful resource. 117 118 Post recycled waste, unprocessed municipal solid waste, commercial and residential 119 construction, demolition waste, biosolids, and refuse derived fuel (RDF), can all be 120 considered feed stock for a sequential to continuously fed Batch Oxidation System 121 (cBOS). 122 123 In conjunction with cBOS, increased recycling can also be a viable alternative and 124 diversion if feasible markets exist for recyclable products. And the reduced energy 125 required to recycle many materials reduces the overall gas emissions when coupled with 126 a cBOS System. 127 128 Material recycling (steel, aluminum, and cardboard) are highly recyclable byproducts in a 129 normal waste stream. Gasification is not incineration. Incineration produces ash that 130 normally requires internment in a landfill. Gasification produces 5% or less inert ash that 131 could be sold or used as aggregate when the system is properly managed. 132 133 cBOS systems are normally suited for local or regional energy production. The localized 134 plant in conjunction with an energy producing source is one of the most cost-effective 135 methods for waste disposal currently available. 136 137 Localized use of energy to where it is produced is highly cost effective. Unsorted 138 municipal waste is the most common feedstock for Batch Oxidation Systems. However, 139 a diverse range of materials including municipal, commercial, medical, construction and 140 demolition, certain approved Haz Mat, tires, treated sewage sludge, animal remains, and 141 medical wastes are possible. 142 143 Port Lions Water and Sewer Distribution Project 144 Estimated Project Cost $2,500,000 145 Needed Funds $2,500,000 146 147 The current water/sewer distribution infrastructure in Port Lions was built in 1994. A life 148 span of twenty-five (25) years is considered normal for coastal Alaska. In addition to 149 being aged out, the system was not installed correctly during the 1994 project and has 150 been a drain on City resources for repair and maintenance from the beginning. The AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 51 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-11 Page 4 of 7 151 annual water and sewer department budget is often exceeded due to unexpected 152 emergency projects that are connected to the failing system. 153 154 The City of Port Lions has requested the Alaska Native Tribal Health Consortium put a 155 replacement project in their funding pipeline, however recent communication with 156 ANTHC, indicates that projects for Old Harbor and Ouzinkie are ahead of Port Lions and 157 that it could be a number of years before the Port Lions water and sewer distribution 158 system can be replaced. 159 160 Drainage Improvements for Chiniak Highway and Sargent Creek Intersection 161 Estimated Project Cost $500,000 162 Needed Funds $500,000 163 164 This request is to provide funding to the DOT&PF Southcoast Region, Kodiak Island 165 District for the construction of improvements near the intersection of the Chiniak 166 Highway and Sargent Creek Road. These improvements will address flooding at the 167 intersection that sometimes makes it impassable. 168 169 Heavy rain events occurring in conjunction with high tide cause the intersection to flood 170 the only roadway in and out of Bells Flats subdivision. This flooding impedes safe travel 171 and often leaves motorists stranded and unable to reach homes or critical services 172 located in town. 173 174 Proposed improvements along the Sargent Creek approach to the Chiniak Highway 175 include bank stabilization, armoring, and rechanneling as needed to keep the river in its 176 channel. Roadway improvements include a modification, essentially raising the entrance, 177 of Sargent Creek Road as it approaches the intersection with the Chiniak Highway to 178 elevate it above where flood water collects. 179 180 Sargent Creek Community Playground & Basketball Court 181 Estimated Project Cost $150,000 182 Local Funding $2,000 183 Needed Funds $148,000 184 185 The small playground located at 538 Sargent Creek Road by the Women’s Bay Fire 186 Department was installed more than 30 years ago and needs to be updated. The 187 Sargent Creek Playground experiences a significant level of use by families in the 188 neighborhood, as it is the only park/playground on the Sargent Creek side of Womens 189 Bay. There are currently just 4 pieces of equipment, 3 of which are rusted and in need 190 of removal and replacement. There is also an existing basketball court, but it lacks 191 pavement and sits on a grassy patch of ground. Significant ground/site prep work, 192 including pouring cement, would be required to bring the basketball court to a functional 193 level. 194 195 A similar playground project took place at the Panamaroff Park in 2014. Cost estimates 196 are from that project. The Womens Bay Community Coalition is committed to seeking 197 funding from a variety of sources and are willing to provide volunteer labor as 198 needed. Kodiak Island Borough owns the land where the park is located. 199 200 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 52 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-11 Page 5 of 7 201 Service Area Road Improvements and Paving 202 Estimated Project Cost $7,500,000 203 Local Funds $750,000 204 Needed Funds $6,750,000 205 206 This project addresses the on-going need to improve portions of Borough Service Area 207 roads. There are approximately 26 miles of road among four Road Service Areas that 208 connect residential neighborhoods with the greater Kodiak community. 209 210 Paving projects will address main thoroughfares or busy neighborhood roads. 211 Improvements to major drainage courses, installation of guard rails, and other identified 212 road improvement needs may also be addressed with this funding. 213 214 The two larger local road services areas, Road Service Area No. 1, serving an area 215 north of the City of Kodiak, and Women’s Bay Service Area will share the funding 216 amongst priorities that have been determined by the road service area boards. Local 217 contributions to road improvements may be funded through local improvement districts 218 where those in the district are taxed a proportion of the project cost. 219 220 Port Lions Road Improvement Project 221 Estimated Project Cost $1,200,000 222 Needed Funds $1,200,000 223 224 The residents of Port Lions are currently driving on what is left of the original surface 225 gravel for the approximately five (5) miles of State Route in our community. The State 226 Route runs from the Airstrip through the Port Lions Subdivision, around Settlers’ Cove, 227 through the Wakefield Subdivision, to the Ferry Dock. It is the only means of access to 228 air and ferry travel for the residents. It is also the access route for families residing in the 229 Wakefield Subdivision to get to the School, Post Office, both Churches, and Small Boat 230 Harbor. There are approximately two and a half (2.5) additional miles of roadway in Port 231 Lions which are residential streets and drives. 232 233 A project to resurface the State Route was on the AK DOT STIP in 2003-2004, but it 234 suddenly disappeared from the STIP, and none of our efforts to have it placed back on 235 the STIP have not been successful. The condition of the State Route in 2003 was not 236 good, and it has steadily deteriorated since. There is simply no surface D-1 left. Dust in 237 the summer, mud in the fall/winter, and potholes year-round are chronic problems 238 affecting the health of the residents in the community (especially those with COPD, 239 asthma, and other lung conditions) and beating up vehicles (flat tires are very common, 240 door hinges and shock absorbers fail frequently). 241 242 The Native Village of Port Lions and the City of Port Lions share road maintenance 243 efforts in the village, but neither entity has sufficient resources to address the current 244 condition of the State Route, including the production of enough D-1 gravel to 245 accomplish resurfacing of this route. 246 247 Kodiak Island Trail Improvements 248 Estimated Project Cost $50,000 249 Needed Funds $50,000 250 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 53 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-11 Page 6 of 7 251 This is a priority identified by the Kodiak Island Borough Parks and Recreation 252 Committee. The purpose of the project would be to design and implement trail system 253 improvements as recommended and prioritized in the recently adopted Kodiak Road 254 System Trail Plan. To include, but not limited to, trail head improvements, parking area 255 and circulation plans, drainage improvements, and environmental permitting, etc. 256 257 Anton Larsen Bay Road Extension to Ice Free Water 258 Estimated Project Cost $8,450,000 259 Funding Acquired $450,000 260 Needed Funds $8,000,000 261 262 An extension of the Anton Larsen Bay Road will be a public road of approximately 2.2 263 miles to ice free waters just outside Anton Larsen Bay. The project will include a boat 264 launching ramp. The road will provide year around road access to Kodiak for residents 265 of Port Lions, Ouzinkie and much of the west side of Kodiak Island and all of Afognak 266 Island without having to travel around Spruce Cape. 267 268 Year-round travel by vessel to Kodiak around Spruce Cape is treacherous. Extending 269 the Anton Larsen Bay Road makes winter traveling safer and provides access to critical 270 services located in the City of Kodiak – including hospitals and businesses. The road 271 extension will support existing commercial operations in Marmot Bay such as Kodiak 272 Electrical Association hydro-electric plant, Koniag Inc. rock quarry, and Kodiak Regional 273 Aquaculture Association’s Kitoi hatchery. Moreover, an extended road will enhance 274 summer and winter recreational opportunities and activities for all Kodiak residents. 275 276 The Anton Larsen Bay Road extension is envisioned as a project undertaken by the 277 Native Village of Ouzinkie or the Spruce Island Develop Corporation. It will be built on a 278 road right-of-way donated by the Ouzinkie Native Corporation and Koniag, Inc. The road 279 extension is also in the Sun’aq Tribe of Kodiak’s road inventory. Maintenance of the 280 extension is expected to be by one or both tribal entities. The route is identified in the 281 Kodiak Transportation Plan as in important upland facility. An environmental assessment 282 is expected to be completed in the summer of 2019. Funding will be from State and/or 283 Federal funds. Cost of the project is estimated at $8,500,000. 284 285 Chiniak Highway Paving 286 Estimated Project Cost $42,000,000 287 Needed Funds $42,000,000 288 289 The residents of Chiniak are requesting funding for paving the Chiniak Highway from 290 mile marker 30 to mile marker 42. The road, owned by the state, requires grading, 291 drainage work, paving and construction of pedestrian facilities. Currently the road is 292 gravel which poses increased icy conditions in the winter and is dusty at all times of the 293 year when dry. The gravel road requires continual maintenance. The residents believe 294 that maintenance will be reduced, and public health and safety will increase with the 295 paving of the road. It is requested that this project be added to the Statewide 296 Transportation Improvement Program (STIP) and the Federal-Aid Highway 297 Program. 298 299 Ouzinkie Electrical Distribution System 300 Estimated Project Cost $1,500,000 AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 54 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-11 Page 7 of 7 301 Needed Funds $1,500,000 302 303 Age and exposure to salt-water atmosphere have revealed that all the transformers on 304 Ouzinkie’s electric distribution system have rusted out. When the lids rust thru, water gets 305 into the transformer causing extreme loads, short circuits, and the potential, (due to 306 buildup of gas pressure), of explosion with consequences to individuals and property in the 307 vicinity. It is expected that this preventive renovation will reveal other situations such as 308 individual poles that need replacement and rerouting of transmission lines. A highly critical 309 and significant section of Ouzinkie’s power is connected to the hydroelectric plant. This 310 connection is by direct burial concentric neutral 7,200-volt power lines. This quality of 311 cable as it was installed has been estimated by Kodiak Electric Association’s Electrical 312 Engineer to have exceeded its normal expected life and is subject to failure any day. The 313 western section of town is serviced by the same type of cable and there is no possibility of 314 delivering power to these residents, temporary or otherwise when this failure occurs. 315 316 It is requested that this project be engineered and managed by the Alaska Energy 317 Authority. 318 319 City of Larsen Bay Water Distribution Lines 320 Estimated Project Cost $1,700,000 321 Needed Funds $1,700,000 322 323 The City of Larsen Bay water distribution system is losing approximately 40,000 gallons of 324 water every 24 hours due to unidentifiable leaks in the system. All of the leaks that could be 325 found have been repaired, however the water plant is working 24 hours a day, 7 days a 326 week and during the summer months there is difficulty keeping up with the water usage. 327 328 Section 2: The Kodiak Island Borough administration is hereby instructed to advise our 329 State of Alaska Governor and Legislative Delegation of the Capital Improvement 330 Projects Priority List adopted by the Kodiak Island Borough Assembly. 331 332 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 333 THIS __ DAY OF NOVEMBER 2021. 334 335 KODIAK ISLAND BOROUGH 336 337 ATTEST: 338 ___________________________ 339 William Roberts, Mayor ___________________________ 340 Alise L Rice, Borough Clerk 341 342 VOTES: 343 Ayes: 344 Noes: AGENDA ITEM #13.B.1. Resolution No. FY2022-11 Adopting A State Legislative Capital Improvemen...Page 55 of 64 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 18, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2022-16 Authorizing The Manager To Accept And Expend American Rescue Plan Act (ARPA) Funds For The Benefit Of The Residents Of Kodiak. ORIGINATOR: Engineering and Facilities Director, Dave Conrad RECOMMENDATION: Move to approve Resolution FY2022-16 authorize the Interim Borough Manager to accept and expend American Rescue Plan Act (ARPA) Funds for the benefit of the residents of Kodiak. Staff Report - Interim Borough Manager, Dave Conrad Assembly Discussion Roll Call Vote DISCUSSION: ALTERNATIVES: Do not approve Resolution No. FY2022-16. FISCAL IMPACT: $2,524,709 total American Rescue Plan Act funding for the Kodiak Island Borough. OTHER INFORMATION: AGENDA ITEM #13.B.2. Resolution No. FY2022-16 Authorizing The Manager To Accept And Expend Am...Page 56 of 64 Kodiak Island Borough, Alaska Resolution No. FY2022-16 Page 1 of 1 Introduced by: Engineering and Facilities thru the Mayor 1 Drafted by: Engineering and Facilities Director 2 Introduced on: 11/18/2021 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-16 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AUTHORIZING 9 THE MANAGER TO ACCEPT AND EXPEND AMERICAN RESCUE PLAN ACT (ARPA) FUNDS 10 FOR THE BENEFIT OF THE RESIDENTS OF THE BOROUGH. 11 12 WHEREAS, the Kodiak Island Borough has been deemed eligible by the US Department of the 13 Treasury for American Rescue Plan Act funds in the amount of $2,524,709.00 to be paid in two 14 tranches; and 15 16 WHEREAS, the Kodiak Island Borough has received $1,262,354.50 for assignment and 17 expenditure and the assembly has reviewed the staff recommendations; and 18 19 WHEREAS, the funds will be expended for the General Fund Lost Revenue Replacement- 20 $500,000; and Hospital Memorandum of Understanding for analysis, design and planning to 21 determine needed facility upgrades - $300,000; and Tourism Funding for two fiscal years to 22 provide historic funding levels - $100,000; and Chiniak School Well and Water System Design 23 and Installation - $100,000; and Landfill Storm Water Infiltration and Collection Improvement – 24 $150,000; and Peterson Elementary School Roof and HVAC design to 95% drawing and bid 25 specification preparation - $100,000. 26 27 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH that: 29 30 the Interim Borough Manager is authorized to execute the expenditures for the items listed above. 31 32 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 33 THIS DAY OF , 2021. 34 35 KODIAK ISLAND BOROUGH 36 37 ATTEST: 38 ___________________________ 39 William Roberts, Mayor ___________________________ 40 Alise L Rice, Borough Clerk 41 VOTES: 42 Ayes: 43 Noes: 44 AGENDA ITEM #13.B.2. Resolution No. FY2022-16 Authorizing The Manager To Accept And Expend Am...Page 57 of 64 1 Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9390 TO: Kodiak Island Borough Assembly, Mayor Roberts FROM: David Conrad, Interim Borough Manager RE: American Rescue Plan Act of 2021 (ARPA) 11/9/2021 ARPA provides $350 billion in additional funding for state and local governments. The funding is provided through the U.S. Treasury, referred to in the Act as “Coronavirus State and Local Fiscal Recovery Fund (“CSLFRF”), and is included in Subtitle M, section 9901 of the Act. The local funding portion is approximately $130 billion, equally divided between cities and counties. Localities will receive the funds in two tranches – the first, after the U.S. Treasury certifies the proceeds to each jurisdiction and the second, one year later. Funding must be spent by the end of calendar year 2024. ARPA funds are non-recurring so their use should be applied primarily to non-recurring expenditures. Replenishing reserves used to offset revenue declines during the pandemic should be given high priority to rebuild financial flexibility/stability and restore fiscal resiliency. Investment in critical infrastructure is a particularly well-suited use of ARPA funds because it is a non-recurring expenditure that can be targeted to strategically important long- term assets that provide benefits over many years. However, care should be taken to assess any on-going operating costs that may be associated with the project. Adequate time should be taken to carefully consider all alternatives for the prudent use of ARPA funding prior to committing the resources to ensure the best use of the temporary funding. AGENDA ITEM #13.B.2. Resolution No. FY2022-16 Authorizing The Manager To Accept And Expend Am...Page 58 of 64 2 Based on the Government Finance Officers Association (GFOA) ARPA Revenue Replacement Calculator - using the required FYE 6/30/2019 as a base – the calculated 18-month reduction of revenue through 12/31/2020 is $7,444,700. In round terms, the reductions can be attributed as follows: • $5,000,000 no school bond • $935,000 less in severance taxes • $403,0000 less in interest earnings • $440,000 less in Solid Waste Revenues Staff suggested uses for the first tranche – $ 500,000 - General Fund - Replace lost revenues $ 300,000 - Hospital Memorandum of Agreement – Design and Planning $ 100,000 - Tourism – Provides for 2 years of regular expenses $ 100,000 - Chiniak School Well – Evaluate new vs. old - Review, design, drill well, new system. $ 150,000 – Landfill Storm Water Infiltration and Collection Improvement $ 100,000 – Peterson Roof and HVAC Design - 95% $ 1,250,000 KIB received the first tranche on October 4, 2021, and we received $1,262,354.50. Funds are being distributed in two tranches with the second tranche being released 1 year after disbursement of the first tranche. AGENDA ITEM #13.B.2. Resolution No. FY2022-16 Authorizing The Manager To Accept And Expend Am...Page 59 of 64 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 18, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Planning And Zoning Commission Case No. S21-008 Approval Of Vacation Of Access And Utility Easement And Replat Of The Utility Easement, Lot 4A, Lake Shore Estates. ORIGINATOR: Community Development Director, CDD RECOMMENDATION: Move to approve the vacation of the access and Utility easement Lot 4, Lake Shore Estates and grant preliminary approval of a replat of the existing utility easements creating Lot 4A, Lake Shore Estates approved by the P&Z Commission on October 29, 2021. Staff report - Interim Community Development Director, Seema Garoutte Assembly Discussion Roll Call Vote DISCUSSION: This request is to vacate utility and access easements located on the property known as Lake Shores Estates, Lot 4. Lots 1, 2 and 3, which are situated next to this lot, have a utility easement intact, but none have no access easements associated with them. All four lots are flag lots, with Lot 4 having the largest flag. Granting this replat would grant similar application for all 4 lots situated within this subdivision. The applicant indicated that he intends to build a Single-Family Residence that, due to the topography of the lot, would cause vehicle access to go right by the house if not granted. The 2008 KIB Comprehensive Plan designated future use of these lots and the surrounding area to remain RR1-Rural Residential One. With Assembly approval, the applicant, David Dahl, will be able to move into the final plat process and build his single family residential home. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.1. Planning And Zoning Commission Case No. S21-008 Approval Of Vacation Of ...Page 60 of 64 Lot 4 Lot 2 Lot 3 Lot 1 Dark Lake 2673 BEAVER LAKE DR Dark Lake Beaver Lake Lily Lake Kodiak Parcels Subject Parcel Electrical Easement No Road Easement Road Easement Utility Easement Current Easements AGENDA ITEM #13.D.1.Planning And Zoning Commission Case No. S21-008 Approval Of Vacation Of ...Page 61 of 64 Lot 2 Lot 3 Lot 1 Lot 4a Dark Lake 2673 BEAVER LAKE DR Dark Lake Beaver Lake Lily Lake Kodiak Parcels Subject Parcel Electrical Easement No Road Easement Road Easement Utility Easement Proposed Easements AGENDA ITEM #13.D.1.Planning And Zoning Commission Case No. S21-008 Approval Of Vacation Of ...Page 62 of 64 KODIAK ISLAND BOROUGH STAFF REPORT NOVEMBER 18, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Declaring A Seat Vacant On The Planning And Zoning Commission (Mr. Novello). ORIGINATOR: Deputy Clerk, Lina Cruz RECOMMENDATION: Move to accept with regret, the resignation of Mr. Matt Novello effective October 31, 2021, for a term to expire December 2021, and direct the Borough Clerk to advertise the vacancy per Borough code. Assembly Discussion Roll Call Vote DISCUSSION: The Clerk's Office received Mr. Novello's resignation letter on October 29, 2021. 2.100.070 Vacancies. A. Other than by expiration of the member’s term, the assembly shall declare a seat vacant when a member: 2. Resigns and the resignation is accepted; D. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any qualifications of members. The appointing authority shall appoint a new member for the remaining unexpired term in accordance with KIBC 2.100.030. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.2. Declaring A Seat Vacant On The Planning And Zoning Commission (Mr. Novel...Page 63 of 64 l?u?//Z/% I am forhavinghadtheopportunitytoserveontheboardofthisorganizationforthepast3 years offermybestwishesfiritscontinuedsuccess. It is regr et thatItendmyresignationfromthePlanningandZoningCommissioneffectiveOctober 31,2 0 2 1. Planning &Comm ission Community Director Kodiak Islan d B or o u g h Matt Novel lo P&ZCommi ssioner Kodiak AK9 9 6 1 Sincerely,T o ItConcerns;O ct o b er 29,2021 AGENDA ITEM #13.D.2.Declaring A Seat Vacant On The Planning And Zoning Commission (Mr. Novel...Page 64 of 64 KODIAK ISLAND BOROUGH Meeting Type: �� vta, i�ee6� Date: a Please PRINT your name legibly Please PRINT your name legibly �o � k . g @ \ \ / ° jf \ o � o a m j 4, Cl. . o CD( 7 { - S > \ g 2° f§• o&! k § i k k k k //£ 2 k { k / 2 \ \ - f \p / ,§ ƒ k ) \ k / k -� R_j § » g ° 9 \ § \ { \ m U § k ` # k k §I )] �/ Z / a) § \> 2 Cl. 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The Next Regular Meeting Of The Borough Assembly Is Scheduled On December 2, 2021, At 6:30 P.M. At The Bayside Fire Hall – 4606 E Rezanof Dr. ADOPTED Resolution No. FY2022-11 Adopting A State Legislative Capital Improvement Projects Priority List For The 2022 Legislative Session. APPROVED Resolution FY2022-16 Authorize The Interim Borough Manager To Accept And Expend American Rescue Plan Act (ARPA) Funds For The Benefit Of The Residents Of Kodiak. APPROVED The Vacation Of The Access And Utility Easement Lot 4, Lake Shore Estates And Grant Preliminary Approval Of A Replat Of The Existing Utility Easements Creating Lot 4a, Lake Shore Estates Approved By The P&Z Commission On October 29, 2021.Planning And Zoning Commission Case No. S21-008. ACCEPTED With Regret, The Resignation Of Mr. Matt Novello Effective October 31, 2021, For A Term To Expire December 2021, And Direct The Borough Clerk To Advertise The Vacancy Per Borough Code.