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2021-10-28 Work Session Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Kodiak Island Borough Assembly Work Session Bayside Volunteer Fire Department - 4606 East Rezanof Drive Thursday, October 28, 2021, 6:30 p.m., Streamed Live Online at www.kodiakak.us Work Sessions are informal meetings of the Assembly where Assembly members review the upcoming regular meeting agenda packet and seek or receive information from staff. Although additional items not listed on the work session agenda are discussed when introduced by the Mayor, Assembly, or staff, no formal action is taken at work sessions and items that require formal Assembly action are placed on regular Assembly meeting agenda. Citizen’s comments at work sessions are NOT considered part of the official record. Citizen’s comments intended for the “official record” should be made at a regular Assembly meeting. Page 1. Citizens' comments. 1-907-486-3231 or Toll Free 1-855-492-9202. (Limited To Three Minutes Per Speaker) 2. Agenda items. a. Memorandum Of Agreement Saltry Cove 3 - 7 b. Discussion Of The Next Steps In The Manager Recruitment Schedule Complete Binder Of 2016 and 2005 Supplemental Questions - Pdf 3. Manager's Comments 4. Clerk's Comments. 5. Packet Review for the Regular Meeting of November 4, 2021 Awards and presentations • None Public hearing Page 1 of 7 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 • Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation. Consideration of the calendar - Unfinished Business • None Consideration of the calendar - New Business • Election Of The 2021-2022 Borough Assembly Deputy Presiding Officer. Contracts. • Contract No. FY2022-13 Memorandum Of Understanding With Island Trails Network For Saltery Cove Trail System Access Improvements. Resolutions. • Resolution No. FY2022-13 Approving A One-Year Extension Of The Borough Attorney Contract. (Keene & Currall, P.P.C.) Ordinances for introduction • None Other items • Planning And Zoning Commission Case No. S22-001 Approval Of Vacate And Relocation Of Public Beach Access, Lot 11, Block 1, Pasagshak River 2nd Addition. • Approving A Salary Range For The Borough Manager Position. • Mayoral Appointments Of Assembly Member Representatives To Different Boards And Committees. • Assembly Review And Take Official Action In Support To Alaska Municipal League Resolutions. 6. Assembly Member' Comments. 7. Mayor Comments. Page 2 of 7 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 28, 2021 ASSEMBLY WORK SESSION Kodiak Island Borough SUBJECT: Discussion Of The Next Steps In The Manager Recruitment Schedule ORIGINATOR: Grant Writer/Special Projects Support, Meagan Christiansen RECOMMENDATION: DISCUSSION: After review and rating of cover letters and resumes from candidates interested in applying for the Manager position, the next step has been to request completion of an application form. And response to additional questions from those candidates the Assembly chooses to move forward in the recruitment process. Staff has included a suggested list of questions for this recruitment and questions from previous recruitments that you may wish to review. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #2.b. Discussion Of The Next Steps In The Manager Recruitment Schedule Page 3 of 7 Borough Manager Recruitment Supplemental Questions Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9374 E-mail: lwhiddon@kodiak.ak.us January 22, 2016 Re: BOROUGH MANAGER RECRUITMENT Dear Applicant: You have been selected to enter the second stage of the application process for the position of Borough Manager. At this point in the process, we are requesting a formal Application for Employment and have attached the form here for you to complete and return. Please note that if the resume you provided initially contains all of the information we are requesting in the application, under Employment History, you may attach it to the completed, signed application. Additionally, we would like you to respond to the following questions. The purpose of this questionnaire is to obtain further information about your qualifications and management style. INSTRUCTIONS: Please provide responses to the following questions (along with the formal application form) no later than 5:00 p.m. (Alaska Standard Time) Friday, January 29, 2016. Please limit your responses to the blocked space provided - no more than two pages total. Reply to this request using the email: lwhiddon@kodiakak.us Reminder: Due to the high profile nature of this position, applications for this position are not considered confidential and are subject to public disclosure. Sincerely, KODIAK ISLAND BOROUGH Lauri Whiddon, PHR, SHRM-PC HR Officer/Executive Assistant AGENDA ITEM #2.b. Discussion Of The Next Steps In The Manager Recruitment Schedule Page 4 of 7 Borough Manager Recruitment Supplemental Questions KODIAK ISLAND BOROUGH MANAGER RECRUITMENT STEP 2: SUPPLEMENTAL QUESTIONS 1. There are two primary facets to the Borough Manager position: one is external or public facing, the other is internal or employee focused. a. Please describe your style of working with a governing body in open meetings and with members of the public b. Please describe your management style for working with department directors and general staff 2. Effective personnel management is integral to the success of this position. Please describe your personnel management experience to include your knowledge and experience of labor relations and collective bargaining/contract negotiations. Provide examples of how you dealt with challenging personnel matters and give examples of how you built effective teams. 3. Briefly describe your knowledge of the Kodiak area and what you feel will be your biggest challenge or adjustment in making the transition from your present situation. Why do you feel that you will be successful here as Borough Manager? _____________________________________ _______________________________ PRINT NAME SIGNATURE AGENDA ITEM #2.b. Discussion Of The Next Steps In The Manager Recruitment Schedule Page 5 of 7 Kodiak Island Boro ugh OFFICE oftbe 111/INAGER 710 Mill Bay Road Kodiak,Alaska 99615 Phone (907)486-9301 Fax (907)486-9374 E-mail:lwhiddon@kib.co.kodiak.ak.us March 3,2005 Dear Applicant: You have been selected to enter the second stage of the application evaluation process for the position of Borough Manager.The purpose of this questionnaire is to obtain further information about your qualifications and management style. You may type your responses on a separate page.Please lin1it each response to no more than one-half page.Please provide responses no later than March 14,2005 to lwhiddon@kib.co.kodiak.ak.us.If you have questions or need further information,contact Lauri Whiddon,Administrative Assistant at (907)486-9301. 1.Describe your management style and actions you have taken that best demonstrate your management style. 2.Describe a professional accomplishment that you feel best demonstrates your skills as a municipal manager. 3.Describe a disappointment or failure you experiencedas a municipal manager and how you resolved that issue professionallyas well as personally. you feel that you will be successful here as Borough Manager?5.Economic development is a critical concern of our community.What successes haveyouhadinstimulatingororganizingeconomicdevelopmentactivitiesinacommunity?6.Two of the greatest challenges in Kodiak are declining state revenues and ?sheriesissues.How would you address these issues if you were selected for the position?7.Describe a situation in which you were criticized and how you responded. Doc umc nl3 Pageof2 AGENDA ITEM #2.b.Discussion Of The Next Steps In The Manager Recruitment SchedulePage 6 of 7 11. What have you do ne w h e n youhavefoundyourselfswampedandtotally overcommitted’? If someone were t o youintennsofinterpersonalrelationshipusingthree adjectives,what w o ul d thos e threewordsbe? How do you appr oach you r prioritie s andobligations? How do you deter mine succ ess? If you are chose n afinali st intheapplicationprocess: 1.May co nta ct personswhohavenotbeenlistedasreferences(i.e.editoroflocal news paper, Cham ber ofCommercePresident,Statelegislator)?YesNo 2.May ha ve ourStateTroopersrunacriminalbackgroundcheck?YesNo Signature A p pl ic a nt Printed Na m e ofAppli cant Da te Dnc ume nI3 Pag e of2 AGENDA ITEM #2.b.Discussion Of The Next Steps In The Manager Recruitment SchedulePage 7 of 7 KodiakIslandBoroughOFFICEoftheMANAGER710MillBayRoadKodiak,Alaska99615Phone(907)486-9301Fax(907)486-9390FROM:DavidConrad,InterimBoroughManagerRE:ManagersReport,October28,2021ARPAFunding—Staffhasidentifiedthelostrevenuecalculations.Alistofsuggestedexpenditures willbepresentedwhenagenda timeisavailable.MOUwithPKIMC,KCHCandKIBisreadyfor finalreviewbytheappropriateparties.PriorityList:RevenueReplacementRecreational FacilityUpgradesHealthcareFacilityRevue,PlanningandDesignEffortOtherAllowableProjectFunding$alteryCove—MOUwithIslandTrailsisbeforeyouforconsiderationandauthorizationthisevening.SolidWasteIssues—AlaskaWasteandstaffhavemet.Staffarepreparingamemoforspecificsuggestions formodificationstothecontract.Thismemo will includetheincreaseintherequiredstaffcleanuprequirements.Informationregardingananticipationforarate increaseduetoincreased tonnagewillbeincluded.The SolidWasteAdvisoryBoardmet10/27.Muchofthemeetingwasassociatedwithabrainstormingsessionfornewideasregardinghowtoengagethepublicandbesteducateandinteractatvariousagelevelsandlanguagestoencourageproperwastedisposalandrecycling.ShotRockDevelopment-DiscussionswiththeStateofAlaskaDOTROWarecontinuingregardingshotrockdevelopmentandblastingadjacenttotheMonashkaBayRoadROWatthelandfill.DOThasconfirmedthattheywillallowthisandwillnegotiateacostpercubicyardforTO:KodiakIslandBoroughAssembly,MayorRoberts rockblastedfromtheROW. Astherockwillnotbesoldtheperyardcostwill bereduced.Discussions will continue nextweek.USDAGrantILoanApplication—Submittedandawaitingrequestsfor anyadditionalinformationfortheevaluationprocess.Evaluation beginsinAlaskaandaftertheAlaska USDAstaffissatisfied,applicationgoestoahigherlevel for finalreviewandapprovalorrejection.StateRevolvingFundsLoans—StaffiswaitingtoapplyfortheSRfloan processuntilUSDAapplicationhasbeenanalyzedand ananswerisreceived eitherpositiveornegative.KFRC—preliminarydesignforthe chlorineinjection systemfordecontaminationhasbeenreceivedandisbeingreviewed.Finalrequiredcomponentsareanticipatedtobeprovidedbytomorrow.Purchaseofrequiredcomponentswillbeginnextweekaswellas areviewwithGSAandNOAAandADF&G.PKIMC—WallProjectisnearingcompletion.The wallandvalleygutterpoursarecomplete.Theremainingcurbandgutterandsidewalk section willbecompletednextweek.Allbackfillwillbecompletedandparkinglightpolesinstalledthisyear.KIBstaffalongwiththeengineerhavenegotiatedanddecided that thecontractor willreturnnextyearandsacktheentirewallsurface.Thiswillallowthesurfaceto gothroughawintertoweatherandtherecoatingwillfilltheunwantedholesandallowtheweatheringtoevenoutthe coloroftheentiresurface.MangerRecruitment—Assemblymembersarereviewingapplicantsforeliminationandnarrowingofthefieldofcandidates.Thisprocess will continue.UpcomingItems-KFRCCapitalProjectandMaintenanceManagementDiscussion, AnnualService ContractsUpdateanddiscussion,ServiceAreaContracts, PersonnelManualReview,andrequestforupdate,KIBpassengerandlightvehicleconditionlistandrequiredreplacement. 2.110.030 Emergency services council I Kodiak Island Borough Code Page 1 of 2 2.110.030 Emergency services council. A. Membership. The emergency services council is created and shall consist of the city mayor and manager, the borough mayor and manager, the commanding officer of the United States Coast Guard Integrated Support Command Kodiak, the commanding officer of the United States Coast Guard Air Station Kodiak, and the post supervisor of the Alaska State Troopers "C" detachment post in Kodiak, or their designees. B. Officers. The emergency services director shall serve as chairperson of the emergency services council and the council shall select a vice -chair from its membership. C. Powers. The emergency services council shall have the following powers: 1. To proclaim the existence of a local disaster upon the recommendation of the emergency services director; 2. To adopt mutual aid plans and agreements necessary for the provision of coordinated disaster emergency services; 3. To approve emergency service response plans including the Kodiak Emergency Operations Plan and annexes, and any significant revisions thereto; and 4. To issue policy guidance to the incident commander and/or unified command during an emergency response incident where the Kodiak incident management team is activated. D. Duties. It shall be the duty of the council to review and recommend, for adoption by the city council and the assembly, ordinances and resolutions necessary for the implementation of disaster emergency services plans and agreements. E. Meetings. The council shall meet upon call of the chair or, in his absence, upon the call of the vice -chair. F. Bylaws. The council shall adopt bylaws for the conduct of its meetings. ford. 00-13 §2; Ord. 98-02 §8, 1998; Ord. 89-25-0 §3, 1989; Ord. 85-26-0 §1, 1985; Ord. 84-61-0 §9, 1984; Ord. 83-68-0 §2, 1983. Formerly §2.41.0301. The Kodiak Island Borough Code is current through Ordinance FY2022-05, passed September 2, 2021. 2.110.030 Emergency services council I Kodiak Island Borough Code Page 2 of 2 The Kodiak Island Borough Code is current through Ordinance FY2022-05, passed September 2, 2021. Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above. Note: This site does not support Internet Explorer. To view this site, Code Publishing Company recommends using one of the following browsers: Google Chrome, Firefox, or Safari. Borough Website: www.kodiakak.us Borough Telephone: (907) 486-9300 Code Publishing Company The Kodiak Island Borough Code is current through Ordinance FY2022-05, passed September 2, 2021. 2.110.040 Emergency services director I Kodiak Island Borough Code Pagel of 3 2.110.040 Emergency services director. A. There is created the office of the emergency services director. The emergency services director shall be the city of Kodiak manager. The director is empowered: 1. To request the emergency services council to proclaim the existence or threatened existence of a disaster and the termination thereof, if the council can be readily convened, or to issue such proclamation, if the council cannot be readily convened, subject to confirmation by the council at the earliest practicable time; 2. To request the governor to proclaim a state of extreme emergency when, in the opinion of the director, the resources of the area or region are inadequate to cope with the disaster; 3. To serve as the designated chairperson of the emergency services council with the full authority to convene the council at the director's discretion and to represent the council in all dealings with public or private agencies pertaining to emergency services and disaster planning and response; 4. To facilitate coordination and cooperation between divisions, services, and staff of the Kodiak incident management team, and to resolve questions of authority and responsibility that may arise between them; 5. To represent the emergency services council in all dealings with public or private agencies pertaining to emergency services and disaster; 6. To serve as incident commander or local on -scene coordinator in the Kodiak incident management team when the size, scale, or severity of an incident is such that other qualified incident command personnel are not available or appropriate to fill the IC/LOSC position; 7. To organize and maintain an operational disaster emergency services response capability, including the scheduling of drills and exercises in accordance with local emergency preparedness plans and policies; and 8. To serve as incident commander in the Kodiak incident management team, or the local on -scene coordinator in the unified command, when the size, scale, or severity of an The Kodiak Island Borough Code is current through Ordinance FY2022-05, passed September 2, 2021. 2.110.040 Emergency services director I Kodiak Island Borough Code Page 2 of 3 incident is such that other qualified incident command personnel are not available or appropriate to fill the IC/LOSC position. B. In the event of the proclamation of a disaster as herein provided, or the proclamation of a state of extreme emergency by the governor or the state director of emergency preparedness, the director is empowered: 1. To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such disaster, provided, however, such rules and regulations must be confirmed at the earliest practicable time by the emergency services council; 2. To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of the life and property of the people, and bind the city and borough for the fair value thereof and, if required immediately, to commandeer such privately owned material as may be needed for public use; 3. To require emergency service of any city or borough officer or employee and, in the event of the proclamation of a state of extreme emergency by the governor, to command the aid of as many citizens as he thinks necessary in the execution of his duties. Such persons shall be entitled to all privileges, benefits, and immunities as are provided by state law for registered emergency services volunteers; 4. To requisition necessary personnel or material of any city or borough department or agency; and 5. To execute all of his ordinary powers as emergency services director; all of the special powers conferred upon him by this chapter or by resolution adopted pursuant thereto; all powers conferred upon him by any statute, agreement approved by the city council or assembly, or by any other lawful authority; to exercise all police power vested in the city and borough by the Constitution and general laws. C. In the event that the emergency services director is unavailable or unable to function in the capacity described above, all powers and authorities described herein are transferred to the emergency services coordinator. [Ord. 00-13 §2; Ord. 85-26-0 §1, 1985; Ord. 83-68-0 §2, 1983. Formerly §2.41.040]. The Kodiak Island Borough Code is current through Ordinance FY2022-05, passed September 2, 2021. 2.110.040 Emergency services director I Kodiak Island Borough Code Page 3 of 3 The Kodiak Island Borough Code is current through Ordinance FY2022-05, passed September 2, 2021. Disclaimer: The borough clerk's office has the official version of the Kodiak Island Borough Code. Users should contact the borough clerk's office for ordinances passed subsequent to the ordinance cited above. Note: This site does not support Internet Explorer. To view this site, Code Publishing Company recommends using one of the following browsers: Google Chrome, Firefox, or Safari. Borough Website: www.kodiakak.us Borough Telephone: (907) 486-9300 Code Publishing Company The Kodiak Island Borough Code is current through Ordinance FY2022-05, passed September 2, 2021. 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