2021-10-21 Regular Meeting Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM Kodiak Island Borough Assembly Regular Meeting Agenda Bayside Volunteer Fire Department - 4606 East Rezanof Drive Thursday, October 21, 2021, 6:30 p.m., Streamed Live Online at www.kodiakak.us And broadcasted on KMXT at 100.1 FM Page 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. *Approval of Minutes 6. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202 Agenda items not scheduled for public hearing and general comments. 7. Awards and Presentations 4 A. Thank You For Your Service Award For Outgoing Assembly Member Symmons. Out Going Assembly Member Cert of Appreciation - Symmons 8. Committee Reports 9. Public Hearing 10. Borough Manager's Report 5 - 6 A. Manager's Report 10-21-2021 Page 1 of 32 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM 11. Messages from the Borough Mayor 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business 13.A. Contracts 13.B. Resolutions 7 - 12 1. Resolution No. FY2022-12 Ratifying And Certifying The Results Of The October 5, 2021 Regular Municipal Election. Complete Binder For Resolution No. FY2021-12 - Pdf 13 - 15 2. Joint Redistricting Resolution With The City Of Kodiak Output Document (AS - 1528) - Pdf 13.C. Ordinances for introduction 16 - 19 1. Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation. Complete Binder For Ordinance No. FY2022-06 - Pdf 13.D. Other items 20 - 24 1. Declaring Two At Large Seats Vacant On The Consolidation Committee, Ms. Jennifer Culbertson and Mr. Jared Griffin. Complete Binder for Consolidation Committee At Large Seats Vacancies - Pdf 25 - 27 2. Administration of Oath of Office to Newly Elected Officials. Complete Binder for Administration of Oath of Office to Newly Elected Officials - Pdf 28 - 32 3. Appointment of Mr. Jared Griffin To The Consolidation Committee As Chairperson. Complete Binder for Appointment - Pdf 14. Citizens' Comments 15. Assembly Member' Comments Page 2 of 32 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM 16. Adjournment 17. Information materials 17.A. Minutes of other Meetings 17.B. Reports Page 3 of 32 ..3It..vQWV/// J?ennis épmmn iaubtak ilzlanh i?urnugh Qzzemhl Qtertititate at Q predation Ol - leaner at h Qmttstanhing?e bit ianhiak iislanb nug Alise L Rice,Borough Clerk 10-21- Bill Roberts,Borough Mayor 10-21-AGENDA ITEM #7.A.Thank You For Your Service Award For Outgoing Assembly Member Symmons.Page 4 of 32 Kodiak Island Borough OFFICE of the MANAGER 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9390 TO: Kodiak Island Borough Assembly, Mayor Roberts FROM: David Conrad, Interim Borough Manager RE: Managers Report, October 21, 2021 Debt Service Update – attached to this memo is an update on Debt Service Refunding. The State of Alaska Department of Education and Early Development (DEED) has notified the KIB that the FY22 reimbursement for eligible school general obligation bonds will be 36.8662%. The FY22 KIB budget was based on a 50% reimbursement rate there is a projected shortfall of $713,767.00. ARPA Funding – Staff continues to work to understand and confirm allowable reimbursement and potential funding for projects associated with health and community wellbeing. In the near future, an MOU with KCHC, PKIMC and the KIB will be presented for consideration for potential use of ARPA funds. Analysis, planning and design for facility enhancements will be based on estimated community need. These evaluation projects will establish the necessities for the Kodiak community’s potential future medical requirements. Priority List: Revenue Replacement Recreational Facility Upgrades Healthcare Facility Revenue, Planning and Design Effort Chiniak School Water System Other Allowable Project Funding KIBSD – Joint meeting has been postponed for October 28. Awaiting confirmation of attendance prior to finalizing date and time for this meeting. A meeting is scheduled for October 25th with KIBSD maintenance staff to discuss snow removal and ice control. AGENDA ITEM #10.A. Page 5 of 32 Saltery Cove – MOU has been reviewed and received from Island Trails Network. Staff performing final review and attorney review prior to presentation to the assembly for review, comment, and approval E/F – Salonie Creek - Anticipate this anadromous stream culvert replacement to begin next week. The Salonie Creek Road will be closed to KISA and all traffic until the completion and acceptance of the bridge installation. Progress will depend greatly on precipitation and creek flow. Solid Waste – AK Waste / KIB met today to discuss issues. Staff and AK Waste to prepare a list of suggested contract clarifications and changes to improve service. The list will be presented to the assembly for consideration. The 2021 annual Solid Waste Program Class I Landfill Permit # SW1A005-23a was conducted on September 13, 2021. The KIB received a Final Score of 99.0% - 411 of 415 possible points. Best inspection number since I have been involved. Congratulations are due to the landfill and administrative employees that all contribute to this evaluation number. Solid Waste Advisory Board meeting is scheduled for October 27, 2021, at the Assembly Chamber. USDA Grant / Loan Application – Application has been finalized and submitted. Discussions with USDA staff have confirmed that up to 45% of a project cost may be awarded in a grant form, low interest loans are at 1.75% for 30 years. Interim financing for design and construction on an accepted loan will be required. KFRC – Design and planning of the required decontamination system is moving forward. Staff and consultants are working on a target due date prior to the end of the calendar year. A schedule and delivery timeframe will be prepared by November 1, 2021. CDD – Interested parties have contacted staff for both residential and commercial subdivision development. Manger Recruitment – Staff is preparing packets for the assembly members. Packets will be available at the Clerk’s Office by 10:00am, Monday, October 25th. Upcoming Items - KFRC Capital Project and Maintenance Management Discussion, Annual Service Contracts Update and discussion, Service Area Contracts, Personnel Manual Review, and request for update, KIB passenger and light vehicle condition list and required replacement, long range investment discussion. AGENDA ITEM #10.A. Page 6 of 32 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 21, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2022-12 Ratifying And Certifying The Results Of The October 5, 2021 Regular Municipal Election. ORIGINATOR: Borough Clerk, Alise Rice RECOMMENDATION: Move to adopt Resolution No. FY2022-12. Staff Report -Deputy Clerk, Lina Cruz Assembly Discussion Roll Call Vote DISCUSSION: The local regular municipal election was held on Tuesday, October 5, 2021. The Canvass Board met on October 13, 2021 and examined in detail all Early Voting, Ballot By Mail, Write-In, Personal Representative, and Questioned Ballots, Optical Scan Receipts, Original and Duplicate Tally Books From Each Of The Precincts Of The Kodiak Island Borough. Borough Code 7.40.020 Certification of the election; states that as soon as possible after the canvass of returns is completed, the Borough Assembly shall meet t o receive the report of the canvass board and if after considering said report, the assembly determines that the election was validly held, the election shall be certified by resolution and entered upon the minutes of the meeting. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Kodiak Island Borough Code, Title 7 Elections, Chapter 7.40 Canvassing and Certification of Election Returns, 7.40.020 Certification of the election: A. As soon as possible after completion of the canvass, the assembly shall meet in public session to receive the report of the canvass board. If, after considering said report, the assembly determines that the election was validly held, the election shall be certified by resolution and entered upon the minutes of the meeting. B. If the canvass board reports a failure to comply with provisions of state law and borough ordinance or illegal election practices occurred and that such failure is sufficient to change the outcome of the election, the assembly may exclude the AGENDA ITEM #13.B.1. Resolution No. FY2022-12 Ratifying And Certifying The Results Of The Oct...Page 7 of 32 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 21, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough votes cast in one or more precincts where such failure or illegal practices occurred from the total returns or may declare the entire election invalid and order a new election. C. If the canvass board reports an apparent discrepancy in the returns of one or more precincts, the assembly may order a recount of the votes cast in said precinct(s). Such recount shall be conducted immediately by the canvassing board and the results reported to the assembly. D. In case of failure to elect a candidate because of a tie vote, the assembly shall immediately cause the canvass board to recount the votes. If there is still a failure to elect because of a tie after completion of the recount, the election shall be determined fairly by lot from among the candidates tying in a meeting of the assembly and under its direction. E. Upon certification of a valid election the assembly shall direct the clerk to deliver to each person elected to office a “certificate of election” signed by the clerk and authenticated by the seal of the borough. [Ord. FY2009-19 §2, 2009; Ord. 86-22-O §2, 1986]. AGENDA ITEM #13.B.1. Resolution No. FY2022-12 Ratifying And Certifying The Results Of The Oct...Page 8 of 32 AGENDA ITEM #13.B.1.Resolution No. FY2022-12 Ratifying And Certifying The Results Of The Oct...Page 9 of 32 Kodiak Island Borough, Alaska Resolution No. FY2022-12 Page 1 of 3 Introduced by: Borough Clerk’s Office 1 Drafted by: Borough Clerk, Alise L. Rice 2 Introduced on: 10/21/2021 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-12 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH RATIFYING AND 9 CERTIFYING THE RESULTS OF THE MUNICIPAL ELECTION HELD ON OCTOBER 5, 2021 10 11 WHEREAS, the Kodiak Island Borough held a Regular Election on October 5, 2021, at which 12 time candidates for the following offices were voted on: 13 14 Borough Assembly Two Seats Three Year Terms School Board Two Seats Three Year Terms Bay View Road Service Area Board Two Seats Three Year Terms Fire Protection Area No. 1 Board Two Seats Three Year Terms Monashka Bay Road Service Area Board Two Seats Three Year Terms Service Area No. 1 Board Two Seats Three Year Terms Womens Bay Service Area Board Two Seats Three Year Terms 15 WHEREAS, the Canvass Board of the Kodiak Island Borough appointed by the Kodiak Island 16 Borough Assembly met on October 13, 2021 and tallied the votes as follows: 17 18 19 BOROUGH ASSEMBLY – TWO SEATS, THREE YEAR TERMS 20 Sara Sundsten …………………………………………………………………… 263 Dennis Symmons …………………………………………………………………… 443 James Turner …………………………………………………………………… 769 Eric Sundsten …………………………………………………………………… 119 Scott Smiley …………………………………………………………………… 832 21 SCHOOL BOARD – TWO SEATS, THREE YEAR TERM 22 David Johnson …………………………………………………………………… 922 Judy Carstens …………………………………………………………………… 916 Tammy Holforty …………………………………………………………………… 312 23 BAY VIEW ROAD SERVICE AREA BOARD – TWO SEATS, THREE YEAR TERM 24 No Candidates …………………………………………………………………… 0 25 FIRE PROTECTION AREA NO. 1 BOARD – TWO SEATS, THREE YEAR TERM 26 Scott Arndt …………………………………………………………………… 257 Paul VanDyke …………………………………………………………………… 354 John Parker …………………………………………………………………… 342 27 MONASHKA BAY ROAD SERVICE AREA BOARD – TWO SEATS, THREE YEAR TERM 28 AGENDA ITEM #13.B.1. Resolution No. FY2022-12 Ratifying And Certifying The Results Of The Oct...Page 10 of 32 Kodiak Island Borough, Alaska Resolution No. FY2022-12 Page 2 of 3 No Candidates …………………………………………………………………… 0 29 SERVICE AREA NO. 1 BOARD - TWO SEATS, THREE YEAR TERMS 30 Paul Hansen …………………………………………………………………… 358 Jay Baldwin …………………………………………………………………… 372 31 WOMENS BAY SERVICE AREA BOARD - TWO SEATS, THREE YEAR TERMS 32 Jacob Castonguay …………………………………………………………………… 12 33 2021 Election Results 34 Total Registered Voters Votes Cast Percentage 32/800 - Chiniak 144 29 20.14% 32/810 - Flats 1808 163 9.02% 32/815 - Larsen Bay 157 17 10.83% 32/820 - Kodiak No. 1 2045 272 13.30% 32/825 - Kodiak No. 2 1966 230 11.70% 32/830 - Mission Rd 3582 579 16.16% 32/835 - Old Harbor 140 42 30.00% 32/840 - Ouzinkie 140 37 26.43% 32/845 - Port Lions 181 24 13.26% Totals 10,163 1,393 13.71% 35 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 36 BOROUGH THAT the Assembly finds that the Municipal Election of October 5, 2021, was validly 37 held and hereby ratifies and certifies the results of the election: 38 39 Section 1: In the Borough-wide election for Assembly, James Turner and Scott Smiley were 40 elected to three-year terms each. 41 42 Section 2: In the Borough-wide election for Borough School Board, David Johnson and 43 Judy Carstens were elected to three-year terms each. 44 45 Section 3: In the Fire Protection Area No. 1, Paul VanDyke and John Parker were elected 46 to three-year terms each. 47 48 Section 4: In the Service Area No. 1, Paul Hansen and Jay Baldwin were elected to three-49 year terms each. 50 51 Section 5: In the Womens Bay Service Area Board, Jacob Castonguay, a write in candidate 52 was elected to a three-year term. 53 54 Section 6: Bay View Road Service Area Board, Monashka Bay Service Area Board, and 55 Womens Bay Service Area Board had no declared candidates. Per KIBC 56 2.100.070, these seats will be filled by mayoral appointment. 57 58 AGENDA ITEM #13.B.1. Resolution No. FY2022-12 Ratifying And Certifying The Results Of The Oct...Page 11 of 32 Kodiak Island Borough, Alaska Resolution No. FY2022-12 Page 3 of 3 NOW, THEREFORE, BE IT FURTHER RESOLVED BY THE ASSEMBLY OF THE KODIAK 59 ISLAND BOROUGH THAT the election was validly held and that the Clerk is directed to deliver 60 to each person elected to office a certificate of election. 61 62 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 63 THIS ____ DAY OF _________, 2021. 64 65 KODIAK ISLAND BOROUGH 66 67 ATTEST: 68 ___________________________ 69 William Roberts, Mayor ___________________________ 70 Alise L Rice, Borough Clerk 71 72 VOTES: 73 Ayes: 74 Noes: 75 AGENDA ITEM #13.B.1. Resolution No. FY2022-12 Ratifying And Certifying The Results Of The Oct...Page 12 of 32 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 21, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Joint Redistricting Resolution With The City Of Kodiak ORIGINATOR: Deputy Clerk, Lina Cruz RECOMMENDATION: DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.B.2. Joint Redistricting Resolution With The City Of Kodiak Page 13 of 32 Kodiak Island Borough, Alaska Resolution No. FY2022-14 Page 1 of 2 Introduced by: Borough Mayor 1 Drafted by: Borough Deputy Clerk 2 Introduced on: 10/21/2021 3 Public Hearing Date: 4 Adopted on: 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-14 7 8 A JOINT RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AND 9 COUNCIL OF THE CITY OF KODIAK URGING THE STATE OF ALASKA REDISTRICTING 10 BOARD TO ADOPT THE DOYON COALITION PROPOSED DISTRICT 5-C WHICH 11 MAINTAINS KODIAK IN A HOUSE DISTRICT THAT IS A RELATIVELY INTEGRATED SOCIO-12 ECONOMIC AREA WITH OTHER SIMILAR COMMUNITIES AND VILLAGES OF SIMILAR 13 SIZE 14 15 WHEREAS, the Redistricting Board is establishing forty house districts, with each house district 16 to elect one member of the house of representatives, the board will establish twenty senate 17 districts each composed of two-house districts, with each senate district to elect one senator; and 18 19 WHEREAS, the Redistricting Board adopted six proposed redistricting plans in September 20 2021, along with other plans submitted by the following organizations: Coalition of Doyon, Ltd., 21 Tanana Chiefs Conference, Fairbanks Native Association, Sealaska, Ahtna, Alaskans for Fair 22 and Equitable Redistricting, Alaskans for Fair Redistricting and the Senate Minority Caucus; and 23 24 WHEREAS, the Restricting Board is seeking public feedback from Alaskans on all proposed 25 plans before adoption of the final plan is required by the Alaska Constitution by November 10, 26 2021; and 27 28 WHEREAS, the City of Kodiak Council and the Kodiak Island Borough Assembly wish to stay 29 aligned with smaller communities and not be subsumed by a District with a community many times 30 their respective size; and 31 32 WHEREAS, these communities have similar economic and social structures and rely heavily 33 on a rural and subsistence (versus urban) lifestyle; 34 35 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 36 BOROUGH AND THE COUNCIL OF THE CITY OF KODIAK, ALASKA, TO URGE THE STATE 37 OF ALASKA REDISTRICTING BOARD TO ADOPT A MAP SIMILAR TO THAT PROPOSED 38 DOYON COALITION PROPOSED DISTRICT 5-C, WHICH MAINTAINS KODIAK IN A HOUSE 39 DISTRICT THAT IS “ A RELATIVELY INTEGRATED SOCIOECONOMIC AREA” WITH OTHER 40 SIMILAR COMMUNITIES AND VILLAGES OF SIMILAR SIZE. 41 42 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 43 THIS DAY OF , 202X. 44 AGENDA ITEM #13.B.2. Joint Redistricting Resolution With The City Of Kodiak Page 14 of 32 Kodiak Island Borough, Alaska Resolution No. FY2022-14 Page 2 of 2 45 KODIAK ISLAND BOROUGH 46 47 ATTEST: 48 ___________________________ 49 William Roberts, Mayor ___________________________ 50 Alise L Rice, Borough Clerk 51 52 VOTES: 53 Ayes: 54 Noes: 55 AGENDA ITEM #13.B.2. Joint Redistricting Resolution With The City Of Kodiak Page 15 of 32 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 21, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation. ORIGINATOR: Assessor, Seema Garoutte RECOMMENDATION: Move to advance Ordinance No. FY2022-06 amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation to the next regular meeting of the Assembly on November 4, 2021. Staff Report - Interim Borough Manager Dave Conrad Assembly Discussion Roll Call Vote DISCUSSION: To correct deficiencies in current KIB Code brought to our attention by the Alaska Superior Courts, staff is recommending the changes brought forth in this ordinance. These changes will bring Section 3.35.030 more in line with Alaska State statues, address the administrative review process and provide direction and definition for staff, the Assembly and the public. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.C.1. Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Reve...Page 16 of 32 Kodiak Island Borough, Alaska Ordinance No. FY2022-06 Deletion – Red, Strikeout Page 1 of 3 Insertion – Bold, Blue, Underlined 1 Introduced by: Borough Manager thru the Mayor 2 Drafted by: Borough Assessor 3 Introduced on: 10/21/2021 4 Public Hearing Date: 5 Adopted on: 6 7 KODIAK ISLAND BOROUGH 8 ORDINANCE NO. FY2022-06 9 10 AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING 11 KODIAK ISLAND BOROUGH CODE TITLE 3 REVENUE AND FINANCE, CHAPTER 3.35 12 REAL PROPERTY TAX, SECTION 3.35.030 REAL AND PERSONAL PROPERTY 13 EXEMPTED FROM TAXATION 14 15 WHEREAS, Kodiak Island Borough Code 3.35.030 provides Real and Personal Property 16 Exempted from Taxation; and 17 18 WHEREAS, this ordinance would bring this section more in line with Alaska Statutes; and 19 20 WHEREAS, this ordinance will address the administrative review process as outlined in the 21 State Assessor’s audit. State of Alaska Superior Courts Decision; and 22 23 WHEREAS, the Assembly desires to clarify that senior and disabled veteran property tax 24 exemption applications must be filed and reviewed by the assessor each year regardless of 25 whether there has been a change in ownership, residency or status. 26 27 NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH that: 29 30 Section 1: This ordinance is of a general and permanent nature and shall become a part of the 31 Kodiak Island Borough Code of Ordinances. 32 33 Section 2: That section 3.35.030 (D) and (E) of the Kodiak Island Borough Code of Ordinances 34 is amended to read as follows: 35 36 3.35.030 Real and personal property exempted from taxation. 37 38 … 39 40 D. In the event that a claimant fails to apply for a senior exemption as provided by AS 41 29.45.030(e) by January 15th of the assessment year for which the exemption is 42 sought, the borough assessor assembly for good cause shown may waive the 43 claimant’s failure to make timely application for the exemption for that year and if the 44 assembly finds good cause for the failure to make a timely filing the borough AGENDA ITEM #13.C.1. Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Reve...Page 17 of 32 Kodiak Island Borough, Alaska Ordinance No. FY2022-06 Deletion – Red, Strikeout Page 2 of 3 Insertion – Bold, Blue, Underlined 45 assessor shall accept the application, as if timely filed, subject to the provisions 46 contained in AS 29.45.030(e). 47 48 49 1. A waiver may only be granted for the year in which an application is filed. A delay in 50 filling an application shall be presumed to lack good cause for the delay 51 and may be denied unless the assembly finds good cause for the delay as 52 defined in subsection (D)(2) of this section. 53 54 2. “Good cause” shall mean extraordinary circumstances beyond the control of the 55 applicant, including but not limited to a medical condition or disability, impaired mental 56 capacity, family emergency, death in the family, or similar serious condition or event that 57 substantially impaired the applicant’s ability to file a timely application. “Good cause” 58 shall 59 not mean late filing due to the applicant’s inadvertence, oversight, or lack of knowledge 60 regarding the filing requirements or deadline, financial hardship, or failure to pick up or 61 read mail or to make arrangements for an appropriate and responsible person to pick up 62 or read mail. 63 64 E. Applications for Exemptions. The borough assessor shall grant or deny all applications 65 for exemptions, except for community purpose exemptions, which must be granted by the 66 borough assembly. 67 1. Strict Enforcement of Deadlines to File an Exemption Application and Annual 68 Certification. 69 a. Properties qualifying for an exemption under this section must be owned and in 70 use on January 1st of the applicable tax year. There shall be no proration of taxes 71 under this section. 72 b. Written application for real property exemptions under this section, including any 73 required supporting documentation, must be received by the assessor no later than 74 January 15th of the tax year in which the exemption is requested. 75 c. Once an exemption based upon the use of the property has been approved, the 76 assessor will review the subject property’s exempt status annually, and may require 77 the exempt party to provide annual certification that the exempt use of the property 78 remains consistent with the use described and approved in the original application. 79 Senior and disabled veteran exemptions must be reapplied for and reviewed by 80 the assessor annually. 81 d. Reapplication for the exemption shall be required upon any change in the 82 ownership or use of the property, and shall meet the deadlines prescribed under this 83 chapter. 84 e. The deadline for filing an application for exemption, filing a reapplication if 85 necessary, requesting an administrative review from the assessor, and filing an AGENDA ITEM #13.C.1. Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Reve...Page 18 of 32 Kodiak Island Borough, Alaska Ordinance No. FY2022-06 Deletion – Red, Strikeout Page 3 of 3 Insertion – Bold, Blue, Underlined 86 appeal to court shall be strictly enforced and shall not be waived except as provided 87 by subsection D of this section. 88 f. If the assessor determines that a property is not eligible for an exemption, all taxes, 89 penalty, and interest due for all tax years, beginning with the first year that the 90 property should have been subject to taxation, shall become due and owing. 91 g. No exemption shall be available under this section if, by the determination of the 92 assessor, the subject property has been conveyed to the applicant for the primary 93 purpose of obtaining the exemption. 94 … 95 96 97 Effective Date: This ordinance takes effect upon adoption. 98 99 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 100 THIS _________ DAY OF NOVEMBER 2021. 101 102 KODIAK ISLAND BOROUGH ATTEST: 103 104 105 ___________________________ ___________________________ 106 William Roberts, Mayor Alise Rice, Clerk 107 108 VOTES: 109 Ayes: 110 Notes: AGENDA ITEM #13.C.1. Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Reve...Page 19 of 32 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 21, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Declaring Two At Large Seats Vacant On The Consolidation Committee, Ms. Jennifer Culbertson and Mr. Jared Griffin. ORIGINATOR: Deputy Clerk, Lina Cruz RECOMMENDATION: Move to declare the At Large Seats held by Ms. Jennifer Culbertson and Mr. Jared Griffin vacant and direct the Borough Clerk to advertise the vacancy per Borough code. Staff Report - Lina Cruz, Deputy Clerk Assembly Discussion Roll Call Vote DISCUSSION: Per KIBC 2.100.070(A)(6)Vacancies. Other than by expiration of the member’s term, the assembly shall declare a seat vacant when a member misses three consecutively held regular meetings and is not excused. The Clerk's Office received notice from Meagan Christiansen, Special Projects Support Staff, that Ms. Culbertson's has not attended any meeting since January 27, 2020. Ms. Culbertson is an original member appointed to the Consolidation Committee by Mayor Rohrer. She has provided no further communication regarding attendance or interest in the committee. Mr. Griffin was appointed to the Borough Assembly on September 30, 2021 and therefore his current at large seat on the Consolidation Committee must be vacated. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: 2.100.070(A)(6)Vacancies. Misses three consecutively held regular meetings and is not excused. 2.100.070(D)Vacancies. In the event of a vacancy on a board, committee, or commission for any reason other than normal expiration of a term of office, the clerk shall cause notice thereof to be published at least twice in a newspaper of general circulation within the borough. The notice shall set forth the vacancies and any AGENDA ITEM #13.D.1. Declaring Two At Large Seats Vacant On The Consolidation Committee, Ms. ...Page 20 of 32 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 21, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough qualifications of members. The appointing authority shall appoint a new member for the remaining unexpired term in accordance with KIBC 2.100.030. AGENDA ITEM #13.D.1. Declaring Two At Large Seats Vacant On The Consolidation Committee, Ms. ...Page 21 of 32 KODIAK ISLAND BOROUGH OFFICE of the MANAGER DATE: 09/27/2021 TO: Alise Rice, Borough Clerk FROM: Meagan Christiansen, Staff Support, Consolidation Committee SUBJECT: Consolidation Committee Member Attendance Jennifer Culberston is an original member appointed to the Consolidation Committee by Mayor Dan Rohrer based on submission of her application of interest. She initially attended meetings and provided valuable input however she has not attended a meeting since January 27, 2020 and has provided no further communication regarding attendance or interest in the committee. Per KIBC 2.100.070(A) (6) Vacancies, her seat has been vacated. AGENDA ITEM #13.D.1. Declaring Two At Large Seats Vacant On The Consolidation Committee, Ms. ...Page 22 of 32 Note: The Co– Chair is elected by the committee. The Chairs are recommended by the Mayor and confirmed through the assembly. Revision Date: 9/9/2021 KODIAK CONSOLIDATION COMMITTEE KODIAK ISLAND BOROUGH SEAT NAME PHONE EMAIL Borough Government Representative Alternate Assembly Member Mr. James Turner VACANT (206) 316-0482 james.turner@kibassembly.org City Government Representative Alternate Councilmember Mr. John Whiddon Mayor Pat Branson (907) 942-4650 (907) 539-5720 jwhiddon@city.kodiak.ak.us pbranson@city.kodiak.ak.us Borough 2nd Class City Village Representative Alternate City of Port Lions Mayor Dorinda Kewan VACANT (907) 454-2332 cityofportlions@gmail.com At-Large Ms. Jennifer Culbertson (907) 512-6380 inezjen@hotmail.com At-Large Mr. Jared Griffin (907) 942-1903 griffinjared1@gmail.com At-Large Mr. Tyler Kornelis (907) 654-5620 tykornelis@gmail.com At-Large Mr. Justin Thran (775) 790-4551 justin.thran@hotmail.com At-Large Mr. Roy Thomas (907) 942-7163 roythomas@acsalaska.net Co-Chair Mr. Paul VanDyke (907) 942-2904 kodpvd@gmail.com Ex-Officio, Non Voting Borough Manager (or designee) Borough Manager Mr. Michael Powers (831) 292-6855 mpowers@kodiakak.us City Manager (or designee) Deputy City Manager Ms. Josie Bahnke (907) 654-4474 jbahnke@city.kodiak.ak.us AGENDA ITEM #13.D.1. Declaring Two At Large Seats Vacant On The Consolidation Committee, Ms. ...Page 23 of 32 Note: The Co– Chair is elected by the committee. The Chairs are recommended by the Mayor and confirmed through the assembly. Revision Date: 9/9/2021 NOTE: This board is governed by KIBC 2.100 Per KIBC 2.100.170 An ex officio member is not entitled to vote on any question nor is an ex officio member a member for the purpose of establish- ing a quorum. SPECIAL PROJECTS SUPPORT, MEAGAN CHRISTIANSEN 486-9303 mchristansen@kodiakak.us ADMINISTRATIVE ASSISTANT, LISA ZEIMER 486-9301 lzeimer@kodiakak.us OFFICE OF THE BOROUGH MANAGER 710 MILL BAY ROAD ROOM 125 STAFF: AGENDA ITEM #13.D.1. Declaring Two At Large Seats Vacant On The Consolidation Committee, Ms. ...Page 24 of 32 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 21, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Administration of Oath of Office to Newly Elected Officials. ORIGINATOR: Deputy Clerk, Lina Cruz RECOMMENDATION: The Clerk will administer the Oath of Office to Newly Elected Officials DISCUSSION: Kodiak Island Borough Code 2.25.030 Dictates that: Before taking office, an assembly member shall affirm in writing that the duties of the office will honestly, faithfully, and impartially be performed. The oath shall be filed with the clerk. It is also stated in KIBC 2.25.020 that the term of an assembly member is three years or until a successor is selected and qualified. The regular term of office begins on the first Monday following a certification of the election and upon taking an oath of office. The Borough Clerk will administer the Oath of Office to the newly elected officials and they will officially take office on Monday, October 25. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.2. Administration of Oath of Office to Newly Elected Officials.Page 25 of 32 OATH OF OFFICE 2021 Municipal Election James Turner Term 2021-2024 Borough Assembly Date: October 21, 2021 I, James Turner do solemnly swear that I will support and defend the Constitution of the United States of America and The Constitution of the State of Alaska. I will honestly, faithfully, and impartially discharge my duties as a member of the Borough Assembly to the best of my ability. _________________________________________________________ Signature ATTEST: _________________________ Borough Clerk, Alise L. Rice AGENDA ITEM #13.D.2. Administration of Oath of Office to Newly Elected Officials.Page 26 of 32 OATH OF OFFICE 2021 Municipal Election Scott Smiley Term 2021-2024 Borough Assembly Date: October 21, 2021 I, Scott Smiley do solemnly swear that I will support and defend the Constitution of the United States of America and The Constitution of the State of Alaska. I will honestly, faithfully, and impartially discharge my duties as a member of the Borough Assembly to the best of my ability. _________________________________________________________ Signature ATTEST: _________________________ Borough Clerk, Alise L. Rice AGENDA ITEM #13.D.2. Administration of Oath of Office to Newly Elected Officials.Page 27 of 32 KODIAK ISLAND BOROUGH STAFF REPORT OCTOBER 21, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Appointment of Mr. Jared Griffin To The Consolidation Committee As Chairperson. ORIGINATOR: Deputy Clerk, Lina Cruz RECOMMENDATION: Move to confirm the appointment of Mr. Jared Griffin as Chairperson of the Consolidation Committee. Staff Report - Mayor Roberts Assembly Discussion Roll Call Vote DISCUSSION: Per Resolution No. FY2019-07 Section 2 and Section 3: The Chairperson shall be assigned by the Borough Mayor and confirmed through the Assembly. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.3. Appointment of Mr. Jared Griffin To The Consolidation Committee As Chair...Page 28 of 32 Note: The Co– Chair is elected by the committee. The Chairs are recommended by the Mayor and confirmed through the assembly. Revision Date: 9/9/2021 KODIAK CONSOLIDATION COMMITTEE KODIAK ISLAND BOROUGH SEAT NAME PHONE EMAIL Borough Government Representative Alternate Assembly Member Mr. James Turner VACANT (206) 316-0482 james.turner@kibassembly.org City Government Representative Alternate Councilmember Mr. John Whiddon Mayor Pat Branson (907) 942-4650 (907) 539-5720 jwhiddon@city.kodiak.ak.us pbranson@city.kodiak.ak.us Borough 2nd Class City Village Representative Alternate City of Port Lions Mayor Dorinda Kewan VACANT (907) 454-2332 cityofportlions@gmail.com At-Large Ms. Jennifer Culbertson (907) 512-6380 inezjen@hotmail.com At-Large Mr. Jared Griffin (907) 942-1903 griffinjared1@gmail.com At-Large Mr. Tyler Kornelis (907) 654-5620 tykornelis@gmail.com At-Large Mr. Justin Thran (775) 790-4551 justin.thran@hotmail.com At-Large Mr. Roy Thomas (907) 942-7163 roythomas@acsalaska.net Co-Chair Mr. Paul VanDyke (907) 942-2904 kodpvd@gmail.com Ex-Officio, Non Voting Borough Manager (or designee) Borough Manager Mr. Michael Powers (831) 292-6855 mpowers@kodiakak.us City Manager (or designee) Deputy City Manager Ms. Josie Bahnke (907) 654-4474 jbahnke@city.kodiak.ak.us AGENDA ITEM #13.D.3. Appointment of Mr. Jared Griffin To The Consolidation Committee As Chair...Page 29 of 32 Note: The Co– Chair is elected by the committee. The Chairs are recommended by the Mayor and confirmed through the assembly. Revision Date: 9/9/2021 NOTE: This board is governed by KIBC 2.100 Per KIBC 2.100.170 An ex officio member is not entitled to vote on any question nor is an ex officio member a member for the purpose of establish- ing a quorum. SPECIAL PROJECTS SUPPORT, MEAGAN CHRISTIANSEN 486-9303 mchristansen@kodiakak.us ADMINISTRATIVE ASSISTANT, LISA ZEIMER 486-9301 lzeimer@kodiakak.us OFFICE OF THE BOROUGH MANAGER 710 MILL BAY ROAD ROOM 125 STAFF: AGENDA ITEM #13.D.3. Appointment of Mr. Jared Griffin To The Consolidation Committee As Chair...Page 30 of 32 '....—_-._",..__.. ‘'_'~'-'—=—- i Alan-I1!-I-FI=m3mmeIm.ui;uII;>»lgnIhaeB44; ,,—,:|.._‘.\'£1"-__ ' _m.-sump-g!;q'gi-gt wn. ' _I-:J;ln.7 _V K a’ I. 7.9 5 ‘..~.-sa-»-6-W3‘...H __§.L,...-—.».....;—73;.--1a,=«.,-3...A.T ..1 ' I * L_p,¢\.ii:#§.';“,.;r::JL?°;;c1u"£:;*;;',3 7 I_J ...2 -_:I :34. _ ,-1. _,main*-W \DOO\lO\'-II-C30-‘IQ-‘ lntroduced by:Manager Powers Drafted by:Special Projects Support introduced on:July 19,2018 Adopted on:July 19,2018 KODIAK ISLAND BOROUGH RESOLUTION NO.FY2019-07 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ESTABLISHING A CONSOLIDATION COMMITTEE WHEREAS,the October 4,2016 local election included an advisory question on the ballot that asked,“Should the Kodiak Island Borough pursue the idea of consolidating the Kodiak Island Borough and City of Kodiak into a single unit of govemment?";and WHEREAS,the results of the advisory question were in favorwith 1,235 Yes and 919 No votes; and WHEREAS,consolidating the Kodiak Island Borough and City of Kodiak into a single unit of government would require a petition to the Local Boundary Commission;and WHEREAS,the petition requires detailed information about how the two governments would be combined and the new government that would be fonned;and WHEREAS,Resolution No.FY2018-25 approved the solicitationof proposals for research and analysis services for the possible consolidation of the City of Kodiak and Kodiak Island Borough governments,but there were no proposers;and WHEREAS,Assembly members have voiced agreement that a coordinated effort between the two local governments and members of the public is needed to gather information and propose a plan for consolidating the two governments,and prepare a petition to the Local Boundary Commission;and WHEREAS,the Intent of this consolidation is to combine only the City of Kodiak and Kodiak WHEREAS,the Assembly is creat ng a Consolidation Committee to prepare a draft petition thatwilladdressthedetailsofconsolidatingthetwolocalgovernmentsandforminganewHomeRuleBoroughandCharter,andNOW.THEREFORE.BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLANDBOROUGHthatthereisestablishedaKodiakConsolidationCommittee.a \\Kodiak Island Borough,Alaska Resolution No.FY2019-O7Page1of2 AGENDA ITEM #13.D.3.Appointment of Mr. Jared Griffin To The Consolidation Committee As Chair...Page 31 of 32 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 818283848586878889 Section 1:Created Membership.The formation of the committee willconsist of the following nine members: 1 Borough government representative and 1 alternate 1 City government representatives and 1 alternate 1 Borough 2"‘class city/village representative and one alternate Up to 6 At-large members The Borough Manager and City Manager,or their designees,shall serve as Ex-Of?cio members Section 2:Organization.The chairperson shall be assigned by the Borough Mayor and the vice chairperson shall be elected by the committee.The chairperson shall report to the entire Assembly on behalf of the committee. Section 3:Appointments.The Mayor shall appoint the members of the committee subject to con?rmation of the Assembly. Section 4:Powers and Duties.The responsibilities of the committee are to offer recommendations to the Assembly related to consolidating the Kodiak Island Borough and City of Kodiak governments Into a new local government;and to prepare a draft petition for the Local Boundary Commission. The committee willmeet regularly to research,discuss and recommend decisions regarding the details required for the consolidation of the Kodiak Island Borough and the City of Kodiak;and report periodicallyto the Assembly the ?ndings of the committee. Section 5:Administrative Assistance.The Manager shall provide staff assistance to the committee including scheduling,meeting space.a work plan preliminary research on topics of concern,and document creation/tracking/editing. Section 6:Reporting.The committee chairperson shall report to the Assembly during a public meeting. ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH KODIAKISLANDBOROUGH A'I'I'EST:Daniel A.Rohrer,Mayor Nova M.Javier,MMC IerkVOTES:Ayes:Skinner,Smiley,Symmons,Crow.SchroederAbsent:Kavanaugh.Van DaeleKodiakIslandBorough,Alaska Resolution No.FY2019-07Page2of2 n.AGENDA ITEM #13.D.3.Appointment of Mr. Jared Griffin To The Consolidation Committee As Chair...Page 32 of 32 �•; d V., � o- r- T ti z • x • � � 1; N m b (An O B = a oc m �o x mq x x e N GI = d m ul w b •r •m ch z CD N C z N m Z] v Q 03 m ° C = C m x n m W ci N N G j v'1^ -r % �• a � m L D a m •= v N v+ w V m w Q CD F a DO a v — F (nC a N //�� e 77 \ ^V av d 3CA CD r� P • 0 co �v m = /D m o n 7 `� z O �.}. � z d 3 :3 M 3 y 0: w r/1�' m N , F O N N CD o � Ull o o I P P m � N Z m 7 o ƒ CD- 2 � & ® w a § CD � cn 0OL ; a� q 41zo G �0 CD / / 7 q 7 0 ƒ/ / / E 2 r-@ ) / } b 5 \ 0( > ° ' § m / En \ CDJ § / CD o z $ \ - D. } N m cn 03 m§ w o , m n f ] CD > r ; H 3 » o o CD >� El ° ƒ� 7\ o/ -1 3 ) q z s� s n @ f� 2 � �/ x / n @ O Z § mIm w\ / f , f F 7 ] 7 / ( % E G / gCD / ? = 9 § 2 £ f\ s / \ ƒ § D § » \ �� \� � o «§\ � ( C § § m 7 ) ( 2 q \ / ® o o > .D q _ CT « ® ° » 3 3 2 & CL \ CD R� �RCMD CD ` ° \ � IZO ] / \ \ § 2 cn a § q q % a m 9 § q 0 a E m q "A ƒ) F f f f f m 7 \ / \ ¥ / } k / ( % & z ° / \ ° CD° _ CL /\ � 0 k � ƒ g- } ., § » $ \ IZO f }Sv ƒ§ 0 k i f f f f f m 7 { > 2 ) @ ® o o > § § - e 2 ] ± 5 & \ z {Cn ( %� OL ° a ) '� <\ 2 a /�/ § o ƒCD 0 k 7 7 f f f f mca t i> E m / --Ie § * o A e> & \ n o ;u A § /� EF � � ; ■ / � k lzo • \ ƒ) CD / § 7 f 7. m 7 % E k / ( ) 3 § $ \ A m CD 7 ) a § {cn } o § CL §z \ m k \0j _ f m 0 ! > )) / \ \ b > q m & ] ' = 2OL 3 a & \ z R c e ! , o A§ ( § IT § � / PA j k 0.1 § i E & 0 � U) > § 0 0 § { cn En 9 § 0 � > § m q KODIAK ISLAND BOROUGH Meeting Type: P2 vkr Mglna Date ZI 17,1 Please PRINT your name legibly Please PRINT your name legibly (Q T&I yl �o c' �wn (,1�v1 C 1' e h ✓l( rAV400 View our website: www.kodiakak.us Visit our Facebook page: www.facebook.com/KodiakIslandBorough Follow us on Twitter: @KodiakBorough Kodiak Island Borough Assembly Newsletter Vol. FY2022, No. 11 October 22, 2021 At Its Regular Meeting Of October 21, 2021, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular Meeting Of The Borough Assembly Is Scheduled On November 04, 2021, At 6:30 p.m. In The Bayside Fire Hall. PRESENTED Thank You For Your Service Award For Outgoing Assembly Member Symmons. APPROVED Resolution No. FY2022-12 Ratifying And Certifying The Results Of The October 5, 2021 Regular Municipal Election. AMENDED, APPROVED Resolution No. FY2022-14 A Joint Resolution Of The Assembly Of The Kodiak Island Borough And Council Of The City Of Kodiak Urging The State Of Alaska Redistricting Board To Adopt The Doyon Coalition Proposed District 5-C Which Maintains Kodiak In A House District That Is A Relatively Integrated Socioeconomic Area With Other Similar Communities And Villages Of Similar Size. AMENDED, ADVANCED Ordinance No. FY2022-06 Amending Kodiak Island Borough Code Title 3 Revenue And Finance, Chapter 3.35 Real Property Tax, Section 3.35.030 Real And Personal Property Exempted From Taxation to the next regular meeting of the Assembly on November 4, 2021. DECLARED Two At Large Seats Vacant On The Consolidation Committee, Ms. Jennifer Culbertson and Mr. Jared Griffin. ADMINISTERED Oath of Office to Newly Elected Officials, Assembly Member Scott Smiley And Assembly Member James Turner. APPOINTED Mr. Jared Griffin To The Consolidation Committee As Chairperson.