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2021-09-16 Regular Meeting Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM Kodiak Island Borough Assembly Regular Meeting Agenda Bayside Volunteer Fire Department - 4606 East Rezanof Drive Thursday, September 16, 2021, 6:30 p.m., Streamed Live Online at www.kodiakak.us And broadcasted on KMXT at 100.1 FM Page 1. Invocation 2. Pledge of Allegiance 3. Roll Call 4. Approval of Agenda and Consent Agenda All items listed with an asterisk (*) are considered to be routine and non-controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. 5. *Approval of Minutes 4 A. Special Meeting Minutes Of August 31, 2021 6. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202 Agenda items not scheduled for public hearing and general comments. 7. Awards and Presentations 8. Committee Reports 9. Public Hearing 10. Borough Manager's Report 11. Messages from the Borough Mayor Page 1 of 119 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM 12. Consideration of Calendar - Unfinished Business 13. Consideration of Calendar - New Business 13.A. Contracts 13.B. Resolutions 5 - 11 1. Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough Assembly And City Council Appointing Members To The Kodiak Fisheries Development Association’s Board Of Directors. Crab Harvester Representative (Mr. Jerry Bongen) and Crab Processors Representative (Mr. Tuck Bonney). Complete Binder For Resolution No. FY2022-08 - Pdf 12 - 14 2. Resolution No. FY2022-09 Designating The Individual Who Will Serve As Temporary Administrative Official During The Absence Of The Kodiak Island Borough Manager. Complete Binder For Resolution No. FY2022-09 - Pdf 13.C. Ordinances for introduction 13.D. Other items 15 - 89 1. Appeal Of Denied Senior Exemption, Mr. Mel Stephen. Complete Binder For Senior Exemption Appeal - Pdf 90 - 92 2. Approval Of The October 5, 2021 Regular Municipal Election Workers. Complete Binder for Approval of Election Workers - Pdf 93 - 94 3. Letter Of Support For Providence Kodiak Island Medical Center (PKIMC) To Build A Workforce Housing Complex At 110 Bartell Avenue In Kodiak. Letter of Support for Providence Kodiak Island Medical Center - Pdf 95 - 105 4. Alaska Community Health Funds II. Complete Binder For Alaska Community Health Funds - Pdf 106 - 107 5. Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough Manager. Complete Binder For Appointment - Pdf 108 - 114 6. Manager Recruitment Timeline, Phase II. Manager Recruitment Timeline II - Pdf Page 2 of 119 Watch meetings live, online at www.kodiakak.us Citizen Comment: 486-3231 or 855-492-9202 Listen on the radio at KMXT 100.1 FM 14. Citizens' Comments 15. Assembly Member' Comments 16. Adjournment 17. Information materials 17.A. Minutes of other Meetings 17.B. Reports 115 - 119 1. August 2021 Projects Report - EF Project Manager, Matt Gandel Page 3 of 119 Kodiak Island Borough August 31, 2021 Assembly Special Meeting Minutes Page 1 of 1 KODIAK ISLAND BOROUGH Assembly Special Meeting August 31, 2021 A special meeting of the Kodiak Island Borough Assembly was held on August 31, 2021, in the Assembly Chambers 710 Mill Bay Road of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Julie Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers and Borough Clerk Alise Rice. Citizens' comments. • Hunti Lee • Betty MacTavish Consideration of matters in the call for the special meeting. Assembly Discussion Of Applicants For The One Year Term Left Vacant By Mr. Dvorak. The assembly voted by secret ballot and appointed Joseph Delgado for the one year term left vacant by Mr. Dvorak. Mayor Roberts instructed the Borough Clerk to contact the appointee and deliver the oath of office prior to the regular meeting of September 2, 2021. Executive Session Clerk’s Note: No motion was made to enter into executive session. Adjournment. ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 6:45 p.m. KODIAK ISLAND BOROUGH ATTEST: ________________________ William Roberts, Mayor ___________________________ Alise L. Rice, Borough Clerk AGENDA ITEM #5.A. Page 4 of 119 KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough Assembly And City Council Appointing Members To The Kodiak Fisheries Development Association’s Board Of Directors. Crab Harvester Representative (Mr. Jerry Bongen) and Crab Processors Representative (Mr. Tuck Bonney). ORIGINATOR: Borough Clerk, Alise Rice RECOMMENDATION: Move to adopt Resolution No. FY2022-08 and appoint Mr. Jerry Bongen and Mr. Tuck Bonney to the Kodiak Fisheries Development Association Board, term to expire 2 024. Mayoral Appointment - Mayor Roberts Assembly Discussion Roll Call Vote DISCUSSION: In 2005 Kodiak was designated as an eligible crab community and in connection with such designation the Kodiak Island Borough and the City of Kodiak have the authority to jointly exercise certain rights of first refusal with respect to processor quota shar es allocated under the Bering Sea/Aleutian Islands Crab Rationalization Program. The bylaws of the Kodiak Fisheries Development Association (KFDA) state, in part, that Directors shall serve for three year terms and until their successors are appointed an d qualified. These seats have expired and are ready for reappointment. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: Mr. Bonney did not submit an application, however he indicated his willingness to stay on the board for another 3 years. AGENDA ITEM #13.B.1. Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough...Page 5 of 119 Kodiak Island Borough, Alaska Resolution No. FY2022-08 Page 1 of 2 Introduced by: The Borough Manager thru the Mayor 1 Drafted by: Clerk Office 2 Introduced on: 09/16/2021 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-08 7 8 A JOINT RESOLUTION OF THE KODIAK ISLAND BOROUGH ASSEMBLY AND CITY 9 COUNCIL APPOINTING MEMBERS TO THE KODIAK FISHERIES DEVELOPMENT 10 ASSOCIATION’S BOARD OF DIRECTORS 11 12 WHEREAS, the North Pacific Fishery Management Council adopted the Bering Sea/Aleutian 13 Islands Crab Rationalization Program as Amendments 18 and 19 to the Fishery Management 14 Plan for Bering Sea /Aleutian Islands King and Tanner Crabs; and 15 16 WHEREAS, under the Program, Kodiak was designated as an eligible crab community (ECC) 17 and in connection with such designation the Kodiak Island Borough and the City of Kodiak have 18 the authority to jointly exercise certain rights of first refusal (ROFR) with respect to processor 19 quota shares (PQS) allocated under the Program; and 20 21 WHEREAS, to exercise the ECC ROFR the Kodiak Island Borough and the City of Kodiak have 22 jointly designated the Kodiak Fisheries Development Association (KFDA) as the region's eligible 23 crab community entity (ECCE) having the authority to do so on their behalf; 24 25 WHEREAS, the bylaws of the Kodiak Fisheries Development Association provide for 26 appointment of Directors to the Board of the KFDA by the Kodiak Island Borough Assembly the 27 Kodiak City Council; and 28 29 WHEREAS, the bylaws of the KFDA state, in part, that Directors shall serve for three year terms 30 and until their successors are appointed and qualified; and 31 32 WHEREAS, Mr. Tuck Bonney, Borough Crab Harvester Representative, and Mr. Jerry Bongen, 33 Borough Crab Processors Representative have indicated that they wish to continue serving on 34 the KFDA Board of Directors. 35 36 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 37 BOROUGH that: 38 39 Mr. Tuck Bonney and Jerry Bongen are appointed as Directors of the Kodiak Fisheries 40 Development Association with the noted terms: 41 42 Jerry Bongen, Crab Harvester Director, seat to expire July 2024 (reappointment) 43 Tuck Bonney, Crab Processors Director, seat to expire July 2024 (reappointment) 44 AGENDA ITEM #13.B.1. Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough...Page 6 of 119 Kodiak Island Borough, Alaska Resolution No. FY2022-08 Page 2 of 2 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 45 THIS DAY OF , 2021. 46 47 KODIAK ISLAND BOROUGH 48 49 ATTEST: 50 ___________________________ 51 William Roberts, Mayor ___________________________ 52 Alise L Rice, Borough Clerk 53 VOTES: 54 Ayes: 55 Noes: 56 AGENDA ITEM #13.B.1. Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough...Page 7 of 119 WHEREAS,the North Pacific Fishery Management Cou ncil hasadoptedtheBeringSea/Aleutian Islands crab rationalization program (the “Program”)as 18and19totheFishery Management Plan for Bering Sea/Aleutian Islands King Tann er Crabs;and WHEREAS,Congress amended the Magnuson-Stevens F is h e r y Conservati on andManagement Act to require the Secretary of Commerce to approve imp lem ent theProgram;and WHEREAS,the National Marine Fisheries Service issue d aFina l RuleimplementingtheProgram on March 2,2005,that takes effect on April 1,2005; WHEREAS,under the Program,Kodiak is designated anCrabCommunityEntity”(ECCE), and in connection with such designation,the City of K od ia k andtheKodiakIslandBoroughhave the authority to jointly exercise certain Rights of First (ROFR)withrespecttoProcessor Quota Shares (PQS)allocated to entities in Kodiak and commu nities intheNorthernGulf of Alaska,upon a proposed transfer of such PQS for us e i n pro cess ing outsideofthecommunity within which it is initially allocated;and WHEREAS,to exercise their ECCE ROFR,the City of K od ia k andtheKodiakIslandBoroughmust jointly designate an entity (an ECCE)having the authorit y todosoontheirbehalfatleastthirty (30)days prior to the ending date of the initial applicatio n pe rio d forcrabquotasharesunderthe Program;and WH inte EREAS,the Kodia Island Borou gh As se mb yhasdeterminedthatitisintheBorough’sbest rests to designate an entity havi ng theauthorit y toexerciseKodiak’sROFR; NOW,THEREFORE,BE IT RESOLVE D B Y THEASSEMBL Y OFTHEKODIAKISLANDBOROUGH that the “Kodiak Fisheries Developme nt Ass oci atio n" (the“Association”)isherebydesignatedas Kodiak’s ECCE,to represent the Ko dia k Isla nd BoroughinconnectionwithexerciseofKodiak’s ROFR under the Program;and BE IT FURTHER RESOLVED THAT th e ofIncorporationandBylawsoftheAssociationare hereby approved,and that the incorp orators oftheAssociationidentifiedintheattachedArticles of Incorporation are hereby authorized toincor porat e theAssociationunderthelawsoftheState of Alaska,and to take such actions m ay benecessaryorconvenienttocausetheAssociation to be qualified by th National Marin e Fi sh er ie s ServiceastheKodiak’sECCE. ADOPTED BY THE AS SE MB LY OFTHEKODIAKISLANDBOROUGH THIS SEVE NTEE NTH DAYOFMARCH2005 A OFTHEASSEMBLYOFTHEKODIAKISLANDBOROUGH DE SI GN AT IN G THE“KOD|AKFISHERIESDEVELOPMENTASSOCIATION”AS KODIAK ’S “ E LI G I B L E CRABCOMMUNITYENTITY”INCONNECTIONWITHTHEBERING SE A/ AL EU TI A N ISLANDSCRABRATIONALIZATIONPROGRAM K O DI A K ISLA ND BOROUGH RES OL UTI ON NO.FY2005-17 Kodiak I s l a n d Boro ugh, AlaskaResolutionNo.FY2005-17 Pace1of1 K O D I A K ISLAN D BOROUGH e Sel by, BoroughMayor MayorSelby MayorSelby 03/17/ Introducedb y : Requested b y :Introduced :Adopted: or o u g h Clerk C M AGENDA ITEM #13.B.1.Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough...Page 8 of 119 Kodiak Island Borough OFFICE of the CLERK 710 Mill Bay Road Kodiak,Alaska 99615 Phone (907)486-9310 Fax (907)486-9391 t ‘E-mail:clerks@kodiakak.us Boards,Committees,and Commissions Application Advisory,Appeal,Review Boards,and Work Groups As ociations I Board of Director I Council []Architectural/Engineering Review Board [Kodiak Fisheries Development Association []Citizens Board of Equalization []Emergency Services Council []Kodiak Fisheries Work Group []Solid Waste Advisory Board Service Area Boards []Bay View Road Service Area Committee I Commission []Fire Protections Area No.1 Service Area []Kodiak Fisheries Advisory Committee []Mission Lake “Tide Gate”Service Area []Kodiak Consolidation Committee []Monashka Bay Road Service Area []Parks and Recreation Committee []Service Area No.1 []Planning and Zoning Commission []Trinity Island Street Light Service Area []Womens Bay Service Area Board [[]Other:]Woodland Acres Street Light Service Area Please be aware that the information given on your application is made available to the public.Staff will require the use of a mailing address,email address,and contact phone number to provide board and meeting information. Name:313V-W57!?isgvt56.Residence Address:I;S .3;gbrgg ;g C (tr ,, Mailing Address:17 3 Q32 Home Phone:4819QQ45 Work Phone:’?O2 30%LL54. Email:bong:1)Q m 11C..C°[‘engthof Residency in Alaska:f Registered to vote in Kodiak?Yes L No_ Employer/Occupation:C.0 mm <:.r"c.I A Organization(s)you belong to or participate in:‘J.Y7 I Q Explainyourmain reason forapplying:A '1'C e.01I '‘I -1:-177 4*‘all’c. r O cl-{L19 A-4 What background,experience,or expertise willyou bring to the board I committee I commission you are applying for ? C.:1:rat 0 ~‘*3 p r -e.r~ Are you available for regular meetings? ‘ Pursuant to KIBC 4.1540 (A.7)Other than by expiration of themembersterms,the assembly shall declare a seat vacant when a member of the board misses three consecutively heldregularmeetings.Signature of Applicant:Date:3 5 (,2,IAresumeorletterofinteretmaybeattachedbutisnotrequired.This application will be kept on file for one year.YourapplicationwillbeprovedtotheappropriateboardforitsrecommendationtotheAssemblyforappointment. "AA‘IK“L4!.’4;_ '0‘ D nt ul ic pr l n1/11/’)n") 1_I(‘ l l It AGENDA ITEM #13.B.1.Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough...Page 9 of 119 .sm=s=usecum. VW0NA V 9 5 1 Roster.EX 08th of Of?ce: Information Re ardin Service Area Boards o Members of service area boards*shall be elected by the qualified voters within the service area at a regular election unless applications are being accepted to filla vacancy for the remaining unexpired term. o In addition to any other qualification's members shall be qualified to vote within the borough and be a resident of the service area. -The term of each member of a board is three years. *with the exclusion of the Mission Lake Tide Gate Service Area Board per KIBC 4.130.020. How To Apply For A Service Area Board Fill out an application for the service area board you wish to apply for.You may submit your application by email to clerks@kodiakak.us,by fax to (907)486-9391,or hand deliver it to the Borough Clerk’s Of?ce,710 MillBay Road,Room 234,Kodiak,AK 99615.Applications are also available at wvvw.kodiakak.us. Time requirements can vary for each board.Service area boards are required per KIBC 4.15.070 to hold a regular meeting once a quarter,or more frequently,in accordance with the board’s rules of procedure.The most important criteria to serve on a board is having the time,interest,and willingness to serve. What Happens Next—Consideration of Applicants 1.Vacancies may occur throughout the year,either through the expiration of a member's term or through a member's resignation,and applications are accepted at any time.Applications are held for one year for consideration. 2.Applications received for a vacant seat will be provided to the appropriate service area board for consideration.Applications are reviewed and recommendation for appointment is given by the service area board at a public meeting. 3.Recommendations for appointment by the service area boards are provided to the Mayor and Assembly and are confirmed by the assembly at a regular meeting. 4.If you are appointed,you will receive an appointment letter,pertinent code sections,and a board roster from the Clerk's Office.Support staff to the board will provide board materials and meeting notifications. 5.All appointees are required to be sworn into office through the Borough Clerk's Office,710 MillBay Road,Room 234,Monday through Friday,8:00 a.m.To 5:00 p.m. 6.If you are not selected for appointment,you will be notified,and your application will be retained for one year Applications always you discouraged you quickly appointed or Clerk’s Office that you have an application on file and would like to be considered for the vacancy.Thank you for your interest! Registered voierofBor oug h: Yes’No.) Residentof the Se iA : re a: Y es e No()I Date Providedto B o a r d ls ta ff r [1I\ Term piresfon:I_;) __\f D at e R ec ei ve d: (datestampbeiow) R e v is e d 01/11/2021-LC AGENDA ITEM #13.B.1.Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough...Page 10 of 119 Revision Date: 8/4/2021 Revised by: AR KODIAK FISHERIES DEVELOPMENT ASSOCIATION BOARD OF DIRECTORS 2020 KODIAK ISLAND BOROUGH / CITY OF KODIAK NAME TERM PHONE EMAIL CITY APPOINTEES Crab Processor Representative John Whiddon 7/2022 (907) 942-4650 jwhiddon@city.kodiak.ak.us Crab Harvester Representative Vacant 7/2023 JOINT APPOINTEES Stosh Anderson Linda Freed Albert Tyler Schmeil 7/2022 7/2023 7/2023 (907) 486-3673 (907) 486-5314 (907) 486-8587 stosh_a@hotmail.com freed@gci.net tmschmeil@gci.net BOROUGH APPOINTEES Crab Processors Representative Vacant 7/2024 Crab Harvester Representative Vacant 7/2024 OFFICE OF THE CITY MANAGER 710 MILL BAY ROAD, ROOM 114 KODIAK, AK 99615 CITY MANAGER, Mike Tvenge 486-8640 mtvenge@city.kodiak.ak.us STAFF: Resolution No. FY2008-04 states: “Directors shall be appointed by joint resolution of the Borough Assembly and City Council. Appointments shall take place annually, at July meetings of the Borough Assembly and City Council. Directors shall have staggered three (3) year terms of office, assigned by a random selection method at the first Board meeting, such that as close as possible to one third (1/3) of the Board is up for appointment each year. Directors shall serve until their successors are appointed and qualified.” AGENDA ITEM #13.B.1. Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough...Page 11 of 119 KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Resolution No. FY2022-09 Designating The Individual Who Will Serve As Temporary Administrative Official During The Absence Of The Kodiak Island Borough Manager. ORIGINATOR: Borough Mayor, Bill Roberts RECOMMENDATION: Move to approve Resolution No. FY2022-09 designating Mr. Matt Gandel as the individual who will serve as Temporary Administrative Official during the absence of the Borough Manager. Staff Report - Mayor Roberts Assembly Discussion Roll Call Vote DISCUSSION: ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.B.2. Resolution No. FY2022-09 Designating The Individual Who Will Serve As Te...Page 12 of 119 Kodiak Island Borough, Alaska Resolution No. FY2022-09 Page 1 of 2 Introduced by: The Mayor 1 Drafted by: Engineering and Facilities Department 2 Introduced on: 09/16/2021 3 Adopted on: 4 5 KODIAK ISLAND BOROUGH 6 RESOLUTION NO. FY2022-09 7 8 A RESOLUTION OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH DESIGNATING 9 THE INDIVIDUAL WHO WILL SERVE AS TEMPORARY ADMINISTRATIVE OFFICIAL 10 DURING THE ABSENCE OF THE KODIAK ISLAND BOROUGH MANAGER 11 12 WHEREAS, a clear procedure for administration needs to be in place in the event of an 13 emergency or other pressing issue during the absence of the Borough manager; and 14 15 WHEREAS, Kodiak Island Borough Code 1.10.030 provides the designation of an 16 administrative official to act as manager during the manager’s absence or disability; and 17 18 WHEREAS, at times the manager is absent from the Borough and need for action may arise; 19 and 20 21 WHEREAS, Engineering & Facilities Director Dave Conrad is currently the designated 22 Administrative Official but has agreed to serve as Interim Borough Manager; and 23 24 WHEREAS, Project Manager/Inspector Matt Gandel has agreed to a temporary assignment as 25 Acting Engineering & Facilities Director and will also fill the administrative official position. 26 27 NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND 28 BOROUGH that: 29 30 1. Project Manager/Inspector Matt Gandel shall serve as Acting Engineering & 31 Facilities Director and the Temporary Administrative Official in case of the Borough 32 Manager’s absence from Kodiak Island Borough or inability to perform his duties. 33 34 2. The assignment as Temporary Administrative Official will remain in effect until the 35 assignment as Acting Engineering & Facilities Director ends. 36 37 3. As compensation for the additional responsibilities required for the temporary 38 assignments, per Article 4.2 of the Personnel Manual, Matt Gandel will receive a 39 temporary pay raise to Range E83 Step A on the salary scale, and will receive an 40 additional 10% increase in salary as the Administrative Officer. 41 42 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH 43 THIS DAY OF , 2021. 44 AGENDA ITEM #13.B.2. Resolution No. FY2022-09 Designating The Individual Who Will Serve As Te...Page 13 of 119 Kodiak Island Borough, Alaska Resolution No. FY2022-09 Page 2 of 2 45 KODIAK ISLAND BOROUGH 46 47 ATTEST: 48 ___________________________ 49 William Roberts, Mayor ___________________________ 50 Alise L Rice, Borough Clerk 51 52 VOTES: 53 Ayes: 54 Noes: 55 AGENDA ITEM #13.B.2. Resolution No. FY2022-09 Designating The Individual Who Will Serve As Te...Page 14 of 119 KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Appeal Of Denied Senior Exemption, Mr. Mel Stephen. ORIGINATOR: Borough Manager, Michael Powers RECOMMENDATION: Each party shall be allowed a total of five minutes to present evidence and make oral argument. The time limits allotted include presentations from either the appellant’s or assessor’s authorized representatives, counsels, or witnesses. Assembly members may ask questions, through the chairperson, of either the appellant or the assessor, authorized representatives, counsels, or witnesses at any time during the hearing. The chairperson may end the questioning and call for a motion from the other memb ers. Roll Call Vote DISCUSSION: The deadline for filing Senior Exemption Applications is January 15, of each year. On January 20, 2020, Mr. Stephens’ emailed the Assessor’s Office stating “I do not recall receiving the renewal form for my senior citizen exemption on my home at 3460 Tona Lane. It is possible that I received it, sent it in, and forgot about it. Would yo u please check my account and , if a renewal form is missing, send me another one.” On January 21, staff that handles these exemptions, looked through the file, determined no application had been received and mailed another form to Mr. Stephan’s per his request. That letter was postmarked January 22, 2022. On February 10, 2020, KIB Assessors Office Received Mr. Stephens’ Senior Application, in an envelope postmarked February 6, 2020. On March 4, 2020, I mailed Mr. Stephens a denial letter for untimely filing without good cause. ALTERNATIVES: FISCAL IMPACT: AGENDA ITEM #13.D.1. Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 15 of 119 KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough Approving this appeal for senior exemption without good cause will cause the assembly to have to grant every late filing without good cause. This goes against KIBC 3.35.030 (D)1, and (D) 2. OTHER INFORMATION: KIBC 3.35.030 Real and personal property exempted from taxation. D. In the event that a claimant fails to apply for a senior exemption as provided by AS 29.45.030(e) by January 15th of the assessment year for which the exemption is sought, the borough assessor for good cause shown may waive the claimant’s failure to make timely application for the exemption for that year and shall accept the application, as if timely filed, subject to the provisions contained in AS 29.45.030(e). 1. A waiver may only be granted for the year in which an application is filed. 2. “Good cause” shall mean extraordinary circumstances beyond the control of the applicant, including but not limited to a medical condition or disability, impaired mental capacity, family emergency, death in the family, or similar serious condition or event that substantially impaired applicant’s ability to file a timely the application. “Good cause” shall not mean late filing due to the applicant’s inadvertence, oversight, or lack of knowledge regarding the filing requirements or deadline, financial hardship or failure to pick up or read mail or to make arrangements for an appropriate and responsible person to pick up or read mail. AGENDA ITEM #13.D.1. Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 16 of 119 Get Outlook for Aggrgig From:Mel Stephens <mmstep@gci.net> Sent:Monday,January 20,2020 11:12:39 To:sgaroutte@kodiakak.us <sgaroutte@ kodia|tak.us>Subject:Sr Citizen property tax exemption I do not recall receiving the renewal form f o r m y sr.citizenexemptlononmyhomeat3460TonaLane.Itispossiblethatl recelbved it.sent it in and forgot about it.youpleasecheckmyaccountand,ifarenewalformismissing.sendme another one. Thank you Mei Stephens mmslep@gcl.nel Jeanne Friel From:SeemaGaroutte Sent:Tuesday . January21,20209:47AM To:JeanneFriel Subject Fwd:SrCitizenpropertytaxexemption Follow Up Flag:Followup Flag Status:Comple ted AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 17 of 119 Seema Garoutte From:Seema Garoutte Sent:uesday,March 10,2020 4:59 PM To:‘Mel Stephens‘ Subject:RE:Sr Citizen property tax exemption Attachments:melpdf Mr.Stephens, Please find attached a copy of the Senior Exemption Application,as well as cop ies ofallenvelope s forpostmark veri?cation and your email dated January 20,2020. On November 15,2019 KIBAssessors Of?ce mailed applications to all Senior Citi zen s thathadreceivedtheexemptionin 2019.On January 20,after the January 15"‘,2020 deadline,I received an email f r o Mr.Stephen s. (January20wasa holiday and Borough of?ces were closed.)I fonrvarded the email to Ms.Friel in o f ? c e, whohandlesexemptions,on January21.Ms.Friel veri?ed that Mr.Stephens application was generated throug h o ur Acces s program.Ms.Frieldidnot ?nd Mr.Stephens application on file and as per Mr.Stephens request,reprinted mail ed himtheapplicationwhich was postmarked January 22,2020.Mr.Stephens’application was mailed back awaspostmar ked February6,2020 and received at KIBon February 10,2020.Mr.Stephens states on that the repri nted appli catio n hereceivedwasafter the January 15"‘deadline,(which could not have been sent any earlier than his J a n u a r y 20"‘request). I am hoping that bold typing the information you requested will be a suf?cient a c k n o w le d g e m e nt . If you need further assistance,please feel free to contact me. PUB LIC R E C O R D S LAWDISCLOSURE:ThisemailandresponsestothisemailaresubjecttoprovisionsoftheAlaskaStatu tes an d maybemadeavailabletothepublicuponrequest Assessor Kodiak Island Bo ro ug h Assessing Depar tment710MillBayRoa d, R oo m 228 Kodiak AK 99615 907-486-9350 907-486-9395 fa x sg ar ou tte @ ko di ak ak . sig m a 4;!/ vutta AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 18 of 119 From:Mel Stephens <mmstep@gci.net> Sent:Tuesday,March 10,2020 3:00 PM To:Seema Garoutte <sgaroutte@kodiakak.us> Subject:Re:Sr Citizen property tax exemption email is ?ne Thanks —-Original Message -—- From: To: Sent:Tuesday,March 10,2020 1:51 PM Subject:RE:Sr Citizen property tax exemption Mr.Stephens, would you like it mailed via USPS or may I email you the information requested below? From:Mel Stephens <>Sent:Tuesday,March 10,2020 11:51 AMTo:Seema Garoutte <>Subject:Sr Citizen property tax exemptionMs.Garoutte, PUB LIC RE CO RD S LAWDISCLOSURE:ThisemailandresponsestothisemailaresubjecttoprovisionsoftheAlaska Statu tes andmaybemadeavailabletothepublicuponrequest. Assessor Kodiak Island Bo rou gh Assessing Depart ment710MillBayRoa d R o o m 228 Kodiak AK 99615 907-486-9350 907-486-9395 fax mmste ci. net sgaroutt e@ kodiaka k.us S e e Garou tteMel sg ar o ut te 55:/Ma 4 5 // o u AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 19 of 119 I have received your letter dated March 4,2020 refusing to honor the senior citize n's pr op ert y taxexemptiononmyhome at 3460 Tona Lane (PID:21056)for tax year 2020,as authorized and required by 29. 45. 03 0 (e). onthegroundsthatI failed without good cause to ?le a timely application for that exemption.In order tomysubmittingarequestfor reconsideration of that decision,which you indicate is permitted,would you please thefollowi ng: (1)Provide me with a copy of the exemption application which I ?led with your of?c e e ar li er thisyear; (2)Acknowledge that you received the email dated January 20,2020 12:12 p.m.issetforthbelow;and (3)Acknowledge that the exemption application which I ?led with your of?ce (i)bor e anot e indicatin g thatIhadnottimely received the application form and (ii)referring you to an accompanying envelope s h o aKodiakIslandBoroughreturn address and a postmark of January 22,2020. Thank you, Mel Stephens ——Original Message ——- From: To: Sent:Monday,January 20,2020 12:12 PM Subject:Sr Citizen property tax exemption I do not recall receiving the renewal form for my sr.citizen exemption on my home 34 60 TonaLane.ItispossiblethatIreceibvedit,sent it in and forgot about it.Would you please check my account a n d, ifarenewa l formismissing,send me another one. Thank you Mel Stephens mmsteg@gci. net Mel S t g g h e n s sgaroutte @ kodiakak .us ci.net AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 20 of 119 1 Alise Rice From:Mel Stephens <mmstep@gci.net> Sent:Thursday, September 9, 2021 1:48 PM To:Scott Brandt-Erichsen; Clerks Subject:Agenda Item 13.D.2 (9/16 regular meeting) "Good cause" hearing Attachments:Memo re Agenda Item 13.D.2 (916 regular meeting.pdf; Memorandum on Appeal of Deniual of Sr Exemption.pdf; Excerpt from Brief of Appellant (for Assembly).pdf Please see the attached. For tonight's work session. TO: Elise Rice, Borough Clerk Scott Brandt-Erichsen, Borough Attorney FROM: Melvin M. Stephens, II RE: Agenda Item 13.D.2 Regular Meeting of September 16, 2021 2020 Senior Exemption - Good Cause Hearing DATE: September 9, 2021 As you know, the superior court recently ruled that the Kodiak Island Borough Assembly had impermissibly delegated to the Borough Assessor responsibility for determining whether I had shown good cause for submitting my 2020 senior citizen property tax exemption application marginally late and remanded my appeal so the Assembly itself could make that determination. This requires a hearing at which I am entitled personally to present my case to the Assembly. Accordingly, I attach for presentation to the Assembly and inclusion in the agenda packet for Item 13.D.2 two items. The first is the April 2, 2020 Memorandum on Appeal which I filed with the Borough Assessor; the second is a short excerpt from the brief which I filed with the superior court. I am sending you these items at this time so that they may be passed out at tonight's assembly work session and included in the packet review portion of tonight's meeting. I also wish to make it clear that I do expect to be allowed to appear personally before the assembly on the 16th and both argue my case briefly and answer any questions which assembly members might have. If the assessor or another staff member is allowed o speak in opposition to my appeal, then I will expect a brief opportunity for rebuttal. Please confirm that the Assembly intends to abide by this procedure. The current draft agenda packet for this item implies that the Assembly might simply discuss the matter and, without hearing from me, vote upon whether or not I had shown good cause for the late filing of my 2020 exemption application. Such a procedure would not be consistent with due process of law. AGENDA ITEM #13.D.1. Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 21 of 119 Melvin M.Stephens.II A PROFESSIONAL COflPORATIOfJ ATTORNEY AT LAW 326 CENTER AVENUE,SUITE 9OA P.O.BOX 1 129 KODIAK,ALASKA 99615 TELEPHONE 19071 4B6-3143 MEMORANDUM TO: FROM: RE: DATE: Elise Rice,Borough Clerk Scott Brandt-Erichsen,Borough Attorney Melvin M.Stephens,II Agenda Item 13.D.2 Regular Meeting of September 16,2021 2020 Senior Exemption -Good Cause Hearing September 9,2021 As you know,the superior court recently ruled that the Kodiak Island Borough Assembly had impermissibly delegated to the Borough Assessor responsibility for determining whetlier I had shown good cause for submitting my 2020 senior citizen property tax exemption application marginally late and remanded my appeal so the Assembly itself could make that determination. This requires a hearing at which I am entitled personally to present my case to the Assembly. Accordingly,I attach for presentation to the Assembly and inclusion in the agenda packet for Item 13.D.2 two items.The first is the April 2,2020 Memorandum on Appeal which I filed with the Borough Assessor;the second is a short excerpt from the brief which I filed with the superior court. I am sending you these items at this time so that they may be passed out at tonight's assembly work session and included in the packet review portion of tonight's meeting. I also wish to make it clear mat I do expect to be allowed to appear personally before the assembly on the i6th and both argue my case briefly and answer any questions which assembly members might have.If the assessor or another staff member is allowed o speak in opposition to my appeal,then I will expect a brief opportunity for rebuttal. Please confirm that the Assembly intends to abide by this procedure.The current draft agenda packet for this item implies that the Assembly might simply discuss the matter and,without hearing from me,vote upon whether or not I had shown good cause for the late filing of my 2020 exemption application.Such a procedure would not be consistent with due process of law. AGENDA ITEM #13.D.1. Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 22 of 119 deadlines related to that task must be tested under the same standards as administrative regulations.27 Accordingly,the court must determine whether KIBC 3.35.030(D)and (E),as interpreted and applied by the assessor,are "consistent with and reasonably necessary to implement" AS 29.45.030(a)(6),(e)and (f)-"the statutes authorizing [their] adoption"—and whether,as so interpreted and applied,those provisions are "reasonable and not arbitrary."-/ B.Requiring Previously Qualified Seniors Whose Circumstances Have Not Changed to Continue to File Successive Annual Applications for the Senior Exemption and Strictly Enforc ing the Deadline for Those Applications Is Not Reasonably Necessary to Implement AS 29.45.030(a)(6),(e)&(f). There is no legitimate administrative reason for the Kodiak Island Borough to require a senior citizen whose circumstances as to residence and home ownership have not changed to continue filing annual applications for the property tax exemption mandated by AS 29.45.030(e)after once having initially qualified for it,much less for the borough to enforce the filing deadlines for those needless applications in a manner which effectively promotes the confiscation of this valuable entitlement.This is,however,exactly -'See Central Recycling Services v.Municipality of Anchorage. 389 P.3d 54,57 (Alaska 2017),for a case equating a municipality with an administrative agency in the context of interpreting an ordinance. &Manning v.State.Dep't of Fish &Game,355 P.3d 530,534 (Alaska 2015);Vail v.Coffman Engineers.778 P.2d 211,214 (Alaska 1989);O'Callaghan v.Rue.996 P.2d 88, 94 (Alaska 2000).See also AS 44.62.030:"If,by express or implied terms of a statute,a state agency has authority to adopt regulations to implement,interpret, make specific or otherwise carry out the provisions of the statute, a regulation adopted is not valid or effective unless consistent with the statute and reasonably necessary to carry out the purposes of the statute."(Emphasis added). 15 AGENDA ITEM #13.D.1. Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 23 of 119 what the borough has accomplished with its recent amendment of KIBC 3- .35.030.^ That effectively administering the mandate of AS 29.45.030(e) does not render it reasonably necessary to require the filing of repetitive annual applications after an individual has once qualified for an exemption is more than amply illustrated by the fact that the Kodiak Island Borough stands alone among Alaska's more populous municipalities in imposing such a requirement.The Municipality of Anchorage,Matanuska-Susitna Borough,Kenai Peninsula Borough, Fairbanks North Star Borough,City and Borough of Juneau,Ketchikan Gateway Borough,North Slope Borough,and the City and Borough of Sitka have all explicitly disavowed the need for previously qualified seniors to file repetitious annual applications in order to continue receiving the exemptions to which they are entitled under AS 29.45- .030(e).—/Thus it would be patently disingenuous for the Kodiak -'Appellant's home is assessed in excess of $150,000.Kodiak Island Borough Ordinance FY2021-02 imposed a 10.75 mill areawide tax levy on that property plus levies of 1.5 mills each for (Road)Service District #1 and Fire Protection District #1.Denying to Appellant the senior exemption to which he was entitled under AS 29.45.030(e)thus effectively transfered a state-mandated benefit worth $3,075 from Appellant to the borough.See section V.B,infra at p.45,for further discussion of the improper purpose and motive behind the borough's recent amendment of KIBC 3.35.030(D). &See AMC 12.15.015 (D)(1)(e)("A qualified senior need not file an application for successive tax years if there is no change in ownership,in residency or permanent place of abode,or other factor affecting qualification for the exemption");MSBC 3.15.030(0 ("Senior citizen applicants qualifying for exempt status under this provision ...shall not be required to reapply annually,but shall remain in exempt status until such time as changes in the ownership,occupancy, property use ...or other factor affecting the exemption causes the property to ...no longer qualify for exempt status");KPBC 5.12- .105(E)("A qualified senior citizen ...need not file such an application for successive tax years if there is no change in ownership [or]in permanent place of abode by the owner of record"); FNSBC 4.12.025 (D)("A once qualified senior citizen ...need not 16 AGENDA ITEM #13.D.1. Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 24 of 119 assessor to claim that she faces unique circumstances which render it reasonably necessary,in order to carry out her responsibilities under AS 29.45.030(e),not only to insist upon such redundant applications but to strictly and inflexibly enforce a filing deadline for them. Notably,neither the recitals in Ordinance FY2020-04—'nor the staff and assembly comments offered in the course of its consider ation—''contain so much as a single reference to the repetitive filing of senior exemption applications meeting a genuine administra tive need.The borough's requiring such applications —if,indeed,the borough code can be read to that effect—/—stems from bureaucratic lethargy or calcification,not reasonable necessity,—'and should be declared invalid and unenforceable for that reason.-7 file the application for successive tax years ...");CBJ 69.10.020- (1)(A)(iii)("Subsequent annual applications shall not be required from a person 65 years of age or older claiming under AS 29.45.030- (e)(1)...");KGBC 4.45.070(f)("A qualified senior citizen ... need not file such an application for successive tax years if there is no change in residency, ownership,permanent place of abode by the owner of record,use of the property ...or other factors affecting qualification for the exemption");NSBC 3.25.080(A)("The claimant is not required to file an updated application for successive years unless there is a change in ownership or occupancy of the residence"); and CBSC 4.12.025 (D)("A once qualified senior citizen ...need not file the application for successive tax years ..."). ±±'Found at [Exc.38]. *2/[Tr.3,1.17-4,1.14;Tr.9,1.3-10]. —'See section IV.A at p.34,infra,for the proposition that the borough code in fact imposes no such requirement. —/In contrast to its sister municipalities,the borough simply never dispensed with the annual filing of exemption applications once §1,ch.23,SLA2001 removed that requirement from AS 29.45.030(f). &See Vail v.Coffman Engineers.778 P.2d 211 (Alaska 1989),for a case which invalidated an administrative regulation on the grounds that it was not reasonably necessary.The authorizing statute there 17 AGENDA ITEM #13.D.1. Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 25 of 119 Record on Appeal Case No. 3KO-20-00096CI 0029AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 26 of 119 Record on Appeal Case No. 3KO-20-00096CI 0030AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 27 of 119 Record on Appeal Case No. 3KO-20-00096CI 0031AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 28 of 119 Record on Appeal Case No. 3KO-20-00096CI 0032AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 29 of 119 Record on Appeal Case No. 3KO-20-00096CI 0033AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 30 of 119 Record on Appeal Case No. 3KO-20-00096CI 0034AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 31 of 119 Record on Appeal Case No. 3KO-20-00096CI 0035AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 32 of 119 Record on Appeal 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Stephen.Page 78 of 119 Record on Appeal Case No. 3KO-20-00096CI 0082AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 79 of 119 Record on Appeal Case No. 3KO-20-00096CI 0083AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 80 of 119 Record on Appeal Case No. 3KO-20-00096CI 0084AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 81 of 119 Record on Appeal Case No. 3KO-20-00096CI 0085AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 82 of 119 Record on Appeal Case No. 3KO-20-00096CI 0086AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 83 of 119 Record on Appeal Case No. 3KO-20-00096CI 0213AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 84 of 119 Record on Appeal Case No. 3KO-20-00096CI 0214AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 85 of 119 Record on Appeal Case No. 3KO-20-00096CI 0215AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 86 of 119 Record on Appeal Case No. 3KO-20-00096CI 0216AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 87 of 119 Record on Appeal Case No. 3KO-20-00096CI 0217AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 88 of 119 Record on Appeal Case No. 3KO-20-00096CI 0218AGENDA ITEM #13.D.1.Appeal Of Denied Senior Exemption, Mr. Mel Stephen.Page 89 of 119 KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Approval Of The October 5, 2021 Regular Municipal Election Workers. ORIGINATOR: Borough Clerk, Alise Rice RECOMMENDATION: Move to appoint election officials for the upcoming municipal election as listed on the memo submitted by the Borough Clerk. Staff Report - Borough Clerk, Alise Rice Assembly Discussion Roll Call Vote DISCUSSION: KIB Code Title 7 Elections, Chapter 7.30.010 states The assembly shall appoint at least three election officials in each precinct to constitute the election board of that precinct... Attached to this packet is a list of election officials for you to revi ew and approve, for the 2021 regular municipal election. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: KIB Code Title 7 Elections, Chapter 7.30.010 Election Officials, The assembly shall appoint at least three election officials in each precinct to constitute the election board of that precinct. The clerk is the election supervisor. One election official shall be designated as chair and shall be ordinarily responsible fo r administering the election in that precinct. The clerk may appoint additional election officials at any polling place where they are needed to conduct an orderly election and to relieve other election officials of undue hardship. AGENDA ITEM #13.D.2. Approval Of The October 5, 2021 Regular Municipal Election Workers.Page 90 of 119 Memorandum Re: Approval Of The 2021 Regular Municipal Election Teams 1 Kodiak Island Borough OFFICE of the CLERK 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9310 Fax (907) 486-9391 E-mail: clerks@kodiakak.us Approval Of The 2021 Regular Municipal Election Teams Memorandum Kodiak Island Borough Code Title 7 Elections, 7.30.010(A) Election officials A. The assembly shall appoint at least three election officials in each precinct to constitute the election board of that precinct. The clerk is the election supervisor. One election official shall be designated as chair and shall be ordinarily responsible for administering the election in that precinct. The clerk may appoint additional election officials at any polling place where they are needed to conduct an orderly election and to relieve other election officials of undue hardship. The clerk may appoint persons aged 16 or older as additional election officials if they meet the requirements to serve in the Youth Vote Ambassador Program under AS 15.10.108. Any person so appointed serves under the supervision of the precinct board chair. Flats (Precinct No. 32/810) Mission (Precinct No. 32/830) Chair Ms. Robin Killeen Chair Ms. Alison Borton Co-Chair Ms. Jacqueline Landry Co-Chair Ms. Anita Sholl Judge Ms. Michelle Weekly Judge Ms. Mary Ann Kondro Judge Ms. Mary Ann Hickey Judge Ms. Kathleen Carlsen Judge Ms. Sophie Frets Judge Mr. Chad Borton Judge Mr. Scott Witherow Judge Mr. Robert Lachowsky Judge Ms. Bobbie Hutcherson Judge Ms. Sharon Fish Kodiak No. 1 (Precinct No. 32/820) Kodiak No. 2 (Precinct No. 32/825) Chair Ms. Sandy Peotter Chair Ms. Ester Waddell Co-Chair Ms. Jan Chatto Co-Chair Mr. Richard Waddell Judge Ms. Kathryn Tyner Judge Mr. Richard Waddell Jr. Judge Ms. Joan Altenhof Judge Ms. Gloria Daquis Judge Ms. J. Anne Haaga Judge Ms. Nenita Nicolas Judge Ms. Jill Skaw Judge Ms. Jennifer Dela Fuente Judge Ms. Ellen Lester Judge Ms. Nancy Sorto AGENDA ITEM #13.D.2. Approval Of The October 5, 2021 Regular Municipal Election Workers.Page 91 of 119 Memorandum Re: Approval Of The 2021 Regular Municipal Election Teams 2 Kodiak No. 1 (Precinct No. 32/820) Continued… Judge Ms. Gloria Selby Judge Ms. Nancy Kemp Judge Ms. Faith Flerchinger Judge Mr. Dave Kubiak Judge Ms. Sue Jeffry Village Communities 32/815 - Larsen Bay (included are Akhiok and Karluk) Chair Ms. Mary Nelson *Akhiok’s physical voter location is in Larsen Bay. The Mayor of Akhiok, Dan McCoy, has agreed to be available at their Clerk’s Office in Akhiok on election day for voters that may need assistance. * Karluk’s physical voter location is in Larsen Bay. I was unsuccessful at making contact with Karluk. 32/835 - Old Harbor Chair Ms. Zora Inga Co-Chair (Vacant) Judge (Vacant) 32/810 - Ouzinkie Chair Ms. Sierra Panamarioff Co-Chair (Vacant) Judge (Vacant) 32/845 Port Lions Chair Ms. Judith Clayton Judge Ms. Roxanne McGavan Judge Ms. Charlea Kewan Judge Ms. Dawn Nelson Judge Mr. Kyle Crow Early Voting Borough Clerk’s Office (Precinct No. 32/980) Borough Clerk Ms. Alise Rice Deputy Clerk Ms. Lina Cruz Assistant Clerk Mr. Mitchell Davidson Receiving Team Canvass Team Ms. Teresa Medina Ms. Sally Haldewant Ms. Jessica Basuel Ms. Kate Loewen Ms. Susan Norton Ms. Karen Still * The clerk may appoint additional election officials at any polling place where they are needed to conduct an orderly election and to relieve other election officials of undue hardship. * It is the responsibility of the City Clerk’s to create their election official teams. AGENDA ITEM #13.D.2. Approval Of The October 5, 2021 Regular Municipal Election Workers.Page 92 of 119 KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Letter Of Support For Providence Kodiak Island Medical Center (PKIMC) To Build A Workforce Housing Complex At 110 Bartell Avenue In Kodiak. ORIGINATOR: Engineering and Facilities Director, Dave Conrad RECOMMENDATION: Move to authorize the Kodiak Island Borough Mayor, Bill Roberts, to sign a letter of support for Providence Kodiak Island Medical Center to build a workforce housing complex at 110 Bartell Avenue, Kodiak. Staff Report - Matt Gandel Assembly Discussion Roll Call Vote DISCUSSION: The current housing market does not support the requirements of the health care professionals that are required to run the Providence Kodiak Island Medical Center (PKIMC). They are proposing to construct a housing complex at the 110 Bartell Avenue address. This housing will assist PKIMC as their needs for housing increases. This property is owned by Providence. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.3. Letter Of Support For Providence Kodiak Island Medical Center (PKIMC) To...Page 93 of 119 Kodiak Island Borough OFFICE of the MAYOR 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9301 Fax (907) 486-9390 September 13, 2021 Karl Hertz, Administrator Providence Kodiak Island Medical Center 1915 E. Rezanof Drive Kodiak, AK 99615 Dear Mr. Hertz, This letter is written in support of Providence Kodiak Island Medical Center’s (PKIMC) proposal to build a workforce housing complex at 110 Bartell Avenue in Kodiak. As you know, workforce housing has been identified as one of the barriers Kodiak employers face when recruiting and retaining employees. Private industry has been unable to meet current housing demands, forcing employees to either pay high lease rates, find roommates, or live in sub-optimal housing. In some cases, newly hired employees later turn down their offer citing their inability to find housing on the island. We recognize the proposed 12-unit workforce housing development will not solve all of PKIMC’s workforce housing challenges, but believe it is a step in the right direction and look forward to its completion as well as the lot improvements associated with the project. Sincerely, KODIAK ISLAND BOROUGH Bill Roberts Mayor AGENDA ITEM #13.D.3. Letter Of Support For Providence Kodiak Island Medical Center (PKIMC) To...Page 94 of 119 KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Alaska Community Health Funds II. ORIGINATOR: Grant Writer/Special Projects Support, Meagan Christiansen RECOMMENDATION: Move to approve (participation) (no participation) in Alaska Community Health Funds Round II. Staff Report - Meagan Christiansen Assembly Discussion Roll Call Vote DISCUSSION: Alaska DHSS has announced a second round of funding to be executed through a Memorandum of Agreement process, providing funds to "create and support the overall health of the community by preventing and addressing COVID -19 among underserved Alaskans at higher risk for COVID-19 related illness and death, including rural populations." The KIB is participating in Round I funding by partnering with KANA and KCHC, both offering community health services for underserved Alaskans. Sub -grant agreements were signed with each of those entities in May. No billing activity has been submitted as of September 1st. Attached is a copy of the letter from DHSS announcing the additional round of funding and a listing of funds allocated for the communities of the Kodiak Island Borough. The question for the Assembly is whether they wish for the KIB to participate in Round II funding? If so, how? ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 95 of 119 Funding Announcement The Alaska Department of Health and Social Services (DHSS) announces $11.5M in funding to local governments through memorandums of agreement (MOAs) in support of creating healthy and equitable communities around the state. The funding will be available for a minimum of three years to support activities of greatest need identified by the local community. The goal of the funding is to create and support local coalitions to develop and implement sustainable plans to improve the overall health of the community by preventing and addressing COVID-19 among underserved Alaskans at higher risk for COVID-19 related illness and death, including rural populations. The pandemic has highlighted that many groups are prevented from having fair opportunities for economic, physical, and emotional health. For example, communities with barriers to internet access may have difficulty accessing telehealth services or vaccination appointments; housing conditions or access to support can be barriers to isolation or quarantine to prevent the spread of COVID-19. Some communities may have limited transportation options, making it difficult to easily access COVID-19 testing, vaccination, or other health care services. For those that do not speak English as their first language, medical services or accurate information that can assist in making healthy decision may be difficult to access. The previous MOA funding opportunity for local governments in support of COVID-19 testing and vaccinations was intended to support tactical plans and immediate response needs. This MOA can be used for both immediate COVID-19 needs and to develop a community plan and build a local coalition to provide input for additional community projects. DHSS will provide funding through multiple avenues to support the implementation of this plan. Alaska communities contain much of the insight necessary to assure optimal health for their residents. These funds will add capacity for communities to prevent illness and death from the current and future pandemics among their underserved residents and will be accompanied by assistance to develop and implement their plans. Communities can, for example, support information sources that don’t rely on internet access, provide support for people in isolation and quarantine, support transportation to access testing and vaccination services, and provide services using language people understand. Applications that will be released in early September will include more details about use of these funds. If communities do not have a local government to apply for these funds, or if government entities are unable to execute the funds effectively, they can designate a community partner to accept the funds on their behalf. These partners must have sufficient capacity and willingness to implement necessary activities. The state will make every effort to accommodate these alternate requests, but funding will made available later than the initial MOAs. Partner organizations must be identified no later than October 10, 2021. Funds must go towards creating community plans, supporting and facilitating local coalitions, or activities that fall into one of the categories listed: Improve COVID-19 health outcomes among higher risk underserved populations by expanding existing or developing new mitigation and prevention resources and services; Increase/improve data collection and reporting for populations disproportionately affected by COVID-19 to guide current and future pandemic response; Build, leverage or expand infrastructure support for COVID-19 or future pandemic AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 96 of 119 prevention and control among populations that are at higher risk or underserved; Mobilize partners to improve spaces in their community where people live, learn, work, and play, allowing individuals and families greater opportunities for better health outcomes; Improve access to COVID-19 vaccine, as well as other necessary vaccines, for individuals who are higher risk or underserved. The funding allocations for this opportunity takes into account both population size and local or regional factors that affect health outcomes, such as housing, household composition and disability status, transportation, along with several other factors. Additional information about this funding opportunity will be made available in early September, including the dates for two pre-award information meetings, the application, and the application deadline. If release of the application is delayed, deadlines for submission and identifying partners to receive funds will also be delayed. Award amounts for the first year are attached to this announcement. Funding amounts for years two and three have not yet been determined. We expect more funding to be available in years one and two than in year 3. For questions please contact Maria Caruso at maria.caruso@alaska.gov. AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 97 of 119 Area Name Year 1 funding Alaska $ 4,447,627.83 Akutan city $ 6,071.30 Cold Bay city $ 463.74 False Pass city $ 244.07 King Cove city $ 5,491.63 Nelson Lagoon CDP $ 207.46 Sand Point city $ 5,369.59 Aleutians East Borough $ 17,847.80 Adak city $ 1,769.52 Atka city $ 286.79 Attu Station CDP $ - Eareckson Station CDP $ 1,086.12 Nikolski CDP $ 122.04 St. George city $ 372.21 St. Paul city $ 2,361.40 Unalaska city $ 27,830.36 Aleutians West Census Area $ 33,828.44 Anchorage municipality $ 1,763,240.12 Anchorage Municipality $ 1,763,240.12 Akiachak CDP $ 4,417.71 Akiak city $ 2,391.91 Aniak city $ 2,806.83 Atmautluak CDP $ 2,153.94 Bethel city $ 37,703.09 Chefornak city $ 2,642.08 Chuathbaluk city $ 652.89 Crooked Creek CDP $ 457.64 Eek city $ 2,172.24 Goodnews Bay city $ 1,690.20 Kasigluk CDP $ 3,593.97 Kipnuk CDP $ 4,277.37 Kongiganak CDP $ 3,069.21 Kwethluk city $ 4,710.60 Kwigillingok CDP $ 2,160.04 Lime Village CDP $ 85.43 Lower Kalskag city $ 1,757.32 Mekoryuk city $ 1,183.75 Mertarvik CDP $ 695.61 Napakiak city $ 2,257.67 Napaskiak city $ 2,648.19 Newtok CDP $ 1,348.50 Nightmute city $ 1,793.93 Nunapitchuk city $ 3,471.93 Oscarville CDP $ 451.53 Platinum city $ 262.38 Quinhagak city $ 4,350.59 Red Devil CDP $ 97.63 AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 98 of 119 Sleetmute CDP $ 543.06 Stony River CDP $ 231.87 Toksook Bay city $ 4,161.43 Tuluksak CDP $ 2,153.94 Tuntutuliak CDP $ 2,855.65 Tununak CDP $ 2,245.47 Upper Kalskag city $ 1,220.36 Bethel Census Area $ 109,027.15 King Salmon CDP $ 1,745.12 Naknek CDP $ 3,063.11 South Naknek CDP $ 488.14 Bristol Bay Borough $ 5,296.37 Chenega CDP $ 402.72 Cordova city $ 14,436.88 Tatitlek CDP $ 579.67 Valdez city $ 23,522.48 Whittier city $ 1,818.34 Chugach Census Area $ 41,193.32 Chisana CDP $ 18.31 Chistochina CDP $ 518.65 Chitina CDP $ 591.88 Copper Center CDP $ 1,970.88 Gakona CDP $ 1,195.95 Glennallen CDP $ 2,568.86 Gulkana CDP $ 695.61 Kenny Lake CDP $ 1,836.64 McCarthy CDP $ 213.56 Mendeltna CDP $ 195.26 Mentasta Lake CDP $ 744.42 Nabesna CDP $ 24.41 Nelchina CDP $ 360.01 Paxson CDP $ 213.56 Silver Springs CDP $ 597.98 Slana CDP $ 683.40 Tazlina CDP $ 1,537.66 Tolsona CDP $ 195.26 Tonsina CDP $ 469.84 Willow Creek CDP $ 1,342.40 Copper River Census Area $ 16,468.79 Anderson city $ 1,678.00 Cantwell CDP $ 1,159.34 Denali Park CDP $ 1,159.34 Ferry CDP $ 134.24 Healy CDP $ 6,413.00 Denali Borough $ 11,019.87 Aleknagik city $ 1,202.06 Clark's Point city $ 360.01 Dillingham city $ 13,582.63 Ekwok city $ 652.89 AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 99 of 119 Koliganek CDP $ 1,183.75 Manokotak city $ 2,989.89 New Stuyahok city $ 2,995.99 Portage Creek CDP $ 6.10 Togiak city $ 5,235.35 Twin Hills CDP $ 585.77 Dillingham Census Area $ 29,123.94 Badger CDP $ 114,463.86 Chena Ridge CDP $ 38,392.59 College CDP $ 73,233.93 Eielson AFB CDP $ 21,612.61 Ester CDP $ 14,882.32 Fairbanks city $ 191,657.86 Farmers Loop CDP $ 29,368.01 Fox CDP $ 2,257.67 Goldstream CDP $ 21,777.36 Harding-Birch Lakes CDP $ 1,885.46 Moose Creek CDP $ 3,728.21 North Pole city $ 13,051.77 Pleasant Valley CDP $ 4,100.42 Salcha CDP $ 6,150.62 South Van Horn CDP $ 3,148.53 Steele Creek CDP $ 42,017.07 Two Rivers CDP $ 3,905.16 Fairbanks North Star Borough $ 592,845.79 Covenant Life CDP $ 475.94 Excursion Inlet CDP $ 67.12 Haines CDP $ 11,062.58 Lutak CDP $ 274.58 Mosquito Lake CDP $ 1,678.00 Mud Bay CDP $ 1,153.24 Haines Borough $ 15,376.56 Angoon city $ 2,330.89 Elfin Cove CDP $ 54.92 Game Creek CDP $ 103.73 Gustavus city $ 3,362.10 Hoonah city $ 4,692.29 Klukwan CDP $ 524.76 Pelican city $ 421.02 Tenakee Springs city $ 720.01 Whitestone Logging Camp CDP $ - Hoonah-Angoon Census Area $ 12,655.15 Juneau city and borough $ 193,872.82 Juneau City and Borough $ 193,872.82 Anchor Point CDP $ 12,954.14 Bear Creek CDP $ 13,088.38 Beluga CDP $ 146.44 Clam Gulch CDP $ 1,293.58 Cohoe CDP $ 9,445.60 AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 100 of 119 Cooper Landing CDP $ 1,678.00 Crown Point CDP $ 414.92 Diamond Ridge CDP $ 8,267.95 Fox River CDP $ 4,076.01 Fritz Creek CDP $ 13,704.67 Funny River CDP $ 6,535.04 Halibut Cove CDP $ 433.23 Happy Valley CDP $ 4,021.09 Homer city $ 33,639.28 Hope CDP $ 1,287.48 Kachemak city $ 3,227.86 Kalifornsky CDP $ 53,091.85 Kasilof CDP $ 3,246.16 Kenai city $ 43,298.45 Lowell Point CDP $ 506.45 Moose Pass CDP $ 1,501.05 Nanwalek CDP $ 1,665.79 Nikiski CDP $ 27,940.19 Nikolaevsk CDP $ 1,793.93 Ninilchik CDP $ 5,040.10 Point Possession CDP $ 329.50 Port Graham CDP $ 1,110.53 Primrose CDP $ 457.64 Ridgeway CDP $ 13,350.76 Salamatof CDP $ 7,059.79 Seldovia city $ 1,238.67 Seldovia Village CDP $ 1,165.45 Seward city $ 15,309.44 Soldotna city $ 25,847.27 Sterling CDP $ 37,184.43 Sunrise CDP $ 73.22 Tyonek CDP $ 915.27 Kenai Peninsula Borough $ 359,604.09 Ketchikan city $ 49,058.55 Loring CDP $ 12.20 Saxman city $ 2,648.19 Ketchikan Gateway Borough $ 83,454.46 Akhiok city $ 384.41 Aleneva CDP $ 48.81 Chiniak CDP $ 262.38 Karluk CDP $ 134.24 Kodiak city $ 34,042.00 Kodiak Station CDP $ 7,432.00 Larsen Bay city $ 317.29 Mill Bay CDP $ 25,310.31 Old Harbor city $ 1,073.92 Ouzinkie city $ 756.62 Port Lions city $ 1,006.80 Womens Bay CDP $ 4,582.46 AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 101 of 119 Kodiak Island Borough $ 76,949.93 Alakanuk city $ 4,558.05 Chevak city $ 6,065.20 Emmonak city $ 5,235.35 Hooper Bay city $ 7,279.46 Kotlik city $ 3,862.45 Marshall city $ 2,727.51 Mountain Village city $ 4,594.66 Nunam Iqua city $ 1,354.60 Pilot Station city $ 3,685.49 Pitkas Point CDP $ 713.91 Russian Mission city $ 2,013.60 Scammon Bay city $ 3,630.58 St. Mary's city $ 3,471.93 Kusilvak Census Area $ 49,351.44 Chignik city $ 561.37 Chignik Lagoon CDP $ 524.76 Chignik Lake CDP $ 298.99 Egegik city $ 475.94 Igiugig CDP $ 323.40 Iliamna CDP $ 622.38 Ivanof Bay CDP $ 42.71 Kokhanok CDP $ 970.19 Levelock CDP $ 366.11 Newhalen city $ 1,269.18 Nondalton city $ 726.12 Pedro Bay CDP $ 207.46 Perryville CDP $ 518.65 Pilot Point city $ 445.43 Pope-Vannoy Landing CDP $ 30.51 Port Alsworth CDP $ 1,317.99 Port Heiden city $ 646.79 Ugashik CDP $ 73.22 Lake and Peninsula Borough $ 9,470.01 Big Lake CDP $ 23,369.93 Buffalo Soapstone CDP $ 6,223.85 Butte CDP $ 22,076.35 Chase CDP $ 140.34 Chickaloon CDP $ 1,592.57 Eureka Roadhouse CDP $ 146.44 Farm Loop CDP $ 15,669.45 Fishhook CDP $ 30,307.69 Gateway CDP $ 35,671.18 Glacier View CDP $ 1,476.64 Houston city $ 12,929.74 Knik River CDP $ 5,229.25 Knik-Fairview CDP $ 122,274.18 Lake Louise CDP $ 219.67 Lazy Mountain CDP $ 9,085.60 AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 102 of 119 Meadow Lakes CDP $ 57,424.14 North Lakes CDP $ 55,697.32 Palmer city $ 36,592.56 Petersville CDP $ 42.71 Point MacKenzie CDP $ 10,653.76 Skwentna CDP $ 170.85 South Lakes CDP $ 31,796.53 Susitna CDP $ 79.32 Susitna North CDP $ 10,507.32 Sutton-Alpine CDP $ 6,345.88 Talkeetna CDP $ 5,973.67 Tanaina CDP $ 53,329.82 Trapper Creek CDP $ 2,599.37 Wasilla city $ 54,690.53 Willow CDP $ 13,131.10 Matanuska-Susitna Borough $ 654,754.75 Brevig Mission city $ 2,648.19 Diomede city $ 512.55 Elim city $ 2,227.16 Gambell city $ 4,173.64 Golovin city $ 921.37 Koyuk city $ 1,903.76 Nome city $ 22,649.92 Port Clarence CDP $ - Savoonga city $ 4,344.49 Shaktoolik city $ 1,641.39 Shishmaref city $ 3,593.97 St. Michael city $ 2,336.99 Stebbins city $ 3,734.31 Teller city $ 1,452.23 Unalakleet city $ 4,307.88 Wales city $ 951.88 White Mountain city $ 1,141.04 Nome Census Area $ 59,608.58 Anaktuvuk Pass city $ 2,135.63 Atqasuk city $ 1,336.30 Kaktovik city $ 1,403.42 Nuiqsut city $ 2,770.22 Point Hope city $ 4,191.94 Point Lay CDP $ 1,513.25 Prudhoe Bay CDP $ 13,265.34 Utqiaġvik city $ 27,067.63 Wainwright city $ 3,331.59 North Slope Borough $ 59,620.79 Ambler city $ 1,555.96 Buckland city $ 2,837.34 Deering city $ 988.49 Kiana city $ 2,434.62 Kivalina city $ 2,581.07 AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 103 of 119 Kobuk city $ 970.19 Kotzebue city $ 18,695.95 Noatak CDP $ 3,386.50 Noorvik city $ 3,978.38 Red Dog Mine CDP $ 1,885.46 Selawik city $ 4,997.38 Shungnak city $ 1,604.78 Northwest Arctic Borough $ 46,270.03 Hobart Bay CDP $ 12.20 Kupreanof city $ 103.73 Petersburg CDP $ 17,847.80 Petersburg Borough $ 19,458.67 Coffman Cove city $ 1,116.63 Craig city $ 6,498.43 Edna Bay city $ 250.17 Hollis CDP $ 799.34 Hydaburg city $ 2,318.69 Hyder CDP $ 408.82 Kake city $ 3,526.85 Kasaan city $ 634.59 Klawock city $ 4,643.48 Metlakatla CDP $ 8,060.49 Naukati Bay CDP $ 835.95 Point Baker CDP $ 73.22 Port Alexander city $ 414.92 Port Protection CDP $ 189.16 Thorne Bay city $ 3,118.03 Whale Pass city $ 317.29 Prince of Wales-Hyder Census Area $ 37,160.02 Sitka city and borough $ 52,005.73 Sitka City and Borough $ 52,005.73 Skagway CDP $ 6,675.38 Skagway Municipality $ 6,998.78 Alcan Border CDP $ 237.97 Big Delta CDP $ 2,898.36 Chicken CDP $ 24.41 Delta Junction city $ 7,255.05 Deltana CDP $ 13,735.17 Dot Lake CDP $ 85.43 Dot Lake Village CDP $ 286.79 Dry Creek CDP $ 518.65 Eagle city $ 439.33 Eagle Village CDP $ 366.11 Fort Greely CDP $ 3,063.11 Healy Lake CDP $ 122.04 Northway CDP $ 1,531.55 Tanacross CDP $ 713.91 Tetlin CDP $ 646.79 Tok CDP $ 7,242.85 AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 104 of 119 Whitestone CDP $ 597.98 Southeast Fairbanks Census Area $ 42,328.26 Wrangell city and borough $ 14,516.21 Wrangell City and Borough $ 14,516.21 Yakutat CDP $ 3,502.44 Yakutat City and Borough $ 3,502.44 Alatna CDP $ 109.83 Allakaket city $ 945.78 Anvik city $ 482.04 Arctic Village CDP $ 1,153.24 Beaver CDP $ 341.70 Bettles city $ 85.43 Birch Creek CDP $ 134.24 Central CDP $ 549.16 Chalkyitsik CDP $ 402.72 Circle CDP $ 506.45 Coldfoot CDP $ 73.22 Evansville CDP $ 30.51 Flat CDP $ - Fort Yukon city $ 3,136.33 Four Mile Road CDP $ 207.46 Galena city $ 2,684.80 Grayling city $ 1,153.24 Holy Cross city $ 1,019.00 Hughes city $ 494.25 Huslia city $ 1,787.83 Kaltag city $ 945.78 Koyukuk city $ 585.77 Lake Minchumina CDP $ 85.43 Livengood CDP $ 54.92 Manley Hot Springs CDP $ 646.79 McGrath city $ 1,696.30 Minto CDP $ 945.78 Nenana city $ 2,056.31 Nikolai city $ 494.25 Nulato city $ 1,421.72 Rampart CDP $ 561.37 Ruby city $ 884.76 Shageluk city $ 518.65 Stevens Village CDP $ 201.36 Takotna CDP $ 408.82 Tanana city $ 1,159.34 Venetie CDP $ 976.29 Wiseman CDP $ 73.22 Yukon-Koyukuk Census Area $ 30,777.53 AGENDA ITEM #13.D.4. Alaska Community Health Funds II.Page 105 of 119 KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough Manager. ORIGINATOR: Borough Mayor, Bill Roberts RECOMMENDATION: Move to appoint Mr. Dave Conrad as interim Kodiak Island Borough Manager until Thursday, December 9, 2021. With compensation at the final pay rate of the previous Borough Manager, Michael Powers. Staff Report - Mayor Roberts Assembly Discussion Roll Call Vote DISCUSSION: Mr. Conrad is willing to serve until Thursday, December 9, 2021 (90 days) as the interim Borough Manager (IBM). A discussion of performance and continued service will be held no later than November 29th. A guarantee that if performance is not adequate as Interim Borough Manager (IBM) Mr. Conrad will return to his current position as the Engineering and Facilities Director, with the current pay rate and with no conditions. Mr. Conrad will retain the right to resign from the IBM position without condition with ten (10) days written notice. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.5. Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough...Page 106 of 119 I will consider a 90-day job term thefollowingitemsasconditionsofthishire: This duration of the position wil l fora90-dayperiod.Neartheendofthatperiodadiscussion regarding performance and cont inua tion mustbeperformed10workingdayspriortothe90"‘day. A guarantee that if performance notadequ ate asinterimBoroughManagertheabilitytoreturntothe Engineering and Facilities Direct ors pos itio n withoutconditionsandreturntothecurrentrateofpay. Retention of the right to resign f r theInterimBoroughMangerspositionwithoutconditionwithten days written notice. Compensation at the final pay ra te ofthepreviousboroughmanager. On a personal note,our hom e inPen nsyl vani a wasfloodedbytherecenthurricaneanddamaged.Iam required to return home due tthi s emerge ncy toassessandcontinuecleanupandrepairstothehome to prevent mold and degrada tion. IwillreturnbythelastweekinSeptember.Icanbeavailableforwork issues on a limited basis via t andemailduringmyperiodawayisdesired.Iwillusepersonal leave for this time away. éIl ¢ <‘ zo’ «l David Conrad As this cre ate atemporaryopeninginthepositionofDirectorofEngineeringandFacilities, temporar ily assi gn Mr.MattGandeltothatpositionatE83—StepC($492026)fortheperiodagreedto identical tab ove . Billa s ourdiscussi ons thispastweekregardingthepositionofInterimKodiakIslandBorough Mana ger. M a y or BillRoberts S ep te m be r 9,2021 AGENDA ITEM #13.D.5.Assembly Appointment Of Mr. Dave Conrad As Interim Kodiak Island Borough...Page 107 of 119 KODIAK ISLAND BOROUGH STAFF REPORT SEPTEMBER 16, 2021 ASSEMBLY REGULAR MEETING Kodiak Island Borough SUBJECT: Manager Recruitment Timeline, Phase II. ORIGINATOR: Grant Writer/Special Projects Support, Meagan Christiansen RECOMMENDATION: Move to approve the Manager Recruitment Timeline, Phase II Staff Report - Meagan Christiansen Assembly Discussion Roll Call Vote DISCUSSION: The Assembly approved the timeline for the first three items within the Manager Recruitment timeline in a special meeting on September 9, 2021 and requested the next steps be brought to the Assembly at the September 16th regular meeting. A summary and calendar view are attached. ALTERNATIVES: FISCAL IMPACT: OTHER INFORMATION: AGENDA ITEM #13.D.6. Manager Recruitment Timeline, Phase II.Page 108 of 119 Kodiak Island Borough 2021/2022 Manager Recruitment Draft Timeline As of 9/13/21 Action Option 1 Assembly approval of recruitment documents and advertising September 9 Begin advertisement of recruitment September 20 Deadline for 1st review of applications (5 weeks) October 22 Distribute applications received through first review deadline to Assembly members for review and scoring October 25 Assembly members to return rating sheets for tally October 28 (WS) Review application ratings summary and choose applicants to respond to additional questions November 9 (SM) Email additional questions to candidates November 10 Additional questions due from applicants November 14 Review additional question responses and determine candidates for (Zoom) interview. November 18 (RM) Interviews via Zoom Nov 29 - Dec 1 Select finalists and schedule in-person interviews December 2 Conduct in-person interviews December 16? January 6? Discuss final candidates for Manager TBD Negotiate contract with candidate TBD Approve contract TBD *itens in bold have been approved by the Assembly AGENDA ITEM #13.D.6. Manager Recruitment Timeline, Phase II.Page 109 of 119 19/13/2021 2:31 PMLauri WhiddonSu Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30September 2021Su Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031October 2021September 2021Aug 293031Sep 12345678910111213141516171819202122232425Advertising2627282930Oct 12AdvertisingSUNDAYMONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY AGENDA ITEM #13.D.6. Manager Recruitment Timeline, Phase II.Page 110 of 119 29/13/2021 2:31 PMLauri WhiddonSu Mo Tu We Th Fr Sa12345678910 11 12 13 14 15 1617 18 19 20 21 22 2324 25 26 27 28 29 3031October 2021Su Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30November 2021October 2021Sep 2627282930Oct 12Advertising3456789Advertising10111213141516Advertising17181920212223Applications for first review due24252627282930Applications distributed for ratingWS: Application ratings due from Assembly31Nov 123456SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY AGENDA ITEM #13.D.6. Manager Recruitment Timeline, Phase II.Page 111 of 119 39/13/2021 2:31 PMLauri WhiddonSu Mo Tu We Th Fr Sa1234567 8 9 10 11 12 1314 15 16 17 18 19 2021 22 23 24 25 26 2728 29 30November 2021Su Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31December 2021November 2021Oct 31Nov 123456Distribute ratings summary to AssemblyRM: OATH OF OFFICE78910111213Newly Elected Official TrainingSM: Select applicants to respond to additionalquestionssend additional questions to applicants via emailVeterans Day Holiday14151617181920Additional question responses dueAML Local Government ConferenceDistribute additional question responses toAssemblyRM: Review additional infromation and select applicants for interview21222324252627Thanksgiving HolidayBorough offices closed282930Dec 12341st Interviews (Zoom)SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY AGENDA ITEM #13.D.6. Manager Recruitment Timeline, Phase II.Page 112 of 119 49/13/2021 2:31 PMLauri WhiddonSu Mo Tu We Th Fr Sa123456789101112 13 14 15 16 17 1819 20 21 22 23 24 2526 27 28 29 30 31December 2021Su Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 31January 2022December 2021Nov 282930Dec 12341st Interviews (Zoom)RM: Select finalist(s) for in-person interview567891011WS12131415161718RM: In-person interview?19202122232425Christmas262728293031Jan 1, 22WSSUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY AGENDA ITEM #13.D.6. Manager Recruitment Timeline, Phase II.Page 113 of 119 59/13/2021 2:31 PMLauri WhiddonSu Mo Tu We Th Fr Sa12345678910111213141516 17 18 19 20 21 2223 24 25 26 27 28 2930 31January 2022Su Mo Tu We Th Fr Sa12345678910111213 14 15 16 17 18 1920 21 22 23 24 25 2627 28February 2022January 2022Dec 262728293031Jan 1, 22New Year's Day2345678RM910111213141516171819202122232425262728293031Feb 12345SUNDAY MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY SATURDAY AGENDA ITEM #13.D.6. Manager Recruitment Timeline, Phase II.Page 114 of 119 Kodiak Island Borough Engineering & Facilities Department Projects Office 710 Mill Bay Road • Kodiak, Alaska 99615 Phone (907) 486-9210 • Fax (907) 486-9347 Projects Report – August 2021 Page 1 TO: Mayor and Assembly FROM: Matt Gandel, Project Manager/Inspector CC: Dave Conrad, Engineering and Facilities Director RE: Monthly Projects Report for Period Ending August 31, 2021 BOROUGH BUILDING BOILER ROOM UPGRADES Project Description: This project is for replacement of the boilers at the Borough Building, including abatement of pipe insulation and gaskets as required. The boilers are over 50 years old and well past their useful life. The project scope includes replacing the generator for the Borough Building as well as replacing the boilers for the adjacent maintenance building. Current Status: In March 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. JYW and RSA Engineers completed design documents that were reviewed and approved by the Architectural/Engineering Review in March 2021. The project was put out to bid on April 1, 2021 and bids were due and opened on April 27, 2021. At the meeting on May 6, 2021, the Assembly voted to reject all bids. Staff will now work on rebidding the project in fall 2021 with construction planned for summer 2022. Change Orders this Period: None. KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE Project Description: This project is for the upgrade of the siding and roofing at Kodiak Fisheries Research Center (KFRC), including replacement of some doors and windows. Both the siding and roofing are 20 years old and showing signs of deterioration. Current Status: In October 2019, the Assembly approved a change order for Jensen Yorba Wall (JYW) to start design on this project. JYW provided 65% design documents in late September 2020 which were reviewed and approved by the Architectural/Engineering Review Board on December 7, 2020. An updated cost estimate was completed based on the 65% design, and staff requested JYW provide a proposal to complete design of the project. On April 15, 2021, the Assembly reviewed and approved the cost estimate and design proposal. JYW conducted a site visit in late June 2021 to verify as-built conditions and is now working on 95% design documents that are scheduled to be complete by October 2021. Change Orders this Period: None. LONG TERM CARE CENTER FUEL PIPE REPLACEMENT Project Description: This project is for the replacement of the exterior fuel lines at the Long Term Care Center. One of the fuel lines experienced a leak in 2019 causing fuel to enter the storm drain system. In an effort to avoid future leaks and reconfigure the piping to simplify maintenance, the fuel piping will be AGENDA ITEM #17.B.1. Page 115 of 119 Projects Report – August 2021 Page 2 replaced. As part of the work a propane tank for the boiler burners will be relocated to meet current codes for separation from the fuel tank. Current Status: The design process to replace the fuel lines began in October 2020. RSA Engineering provided design documents that were reviewed and approved by the Architectural/Engineering Review Board in January 2021. The project was issued for bid in March and in April 2021 the Assembly approved a contract with Premier Mechanical LLC. Premier started work in early June 2021, and as of August 31, 2021, the project was substantially complete. Premier is now working on punch list items and completing close out documents. Change Orders this Period: None. NORTH STAR ELEMENTARY SIDING REPLACEMENT Project Description: This project is for the replacement of the existing cement board siding at North Star Elementary. The cement board siding was installed when the school was built in 1994 and has started experiencing deterioration and failure particularly around the gym. Phase I for the gym has been completed. Phase II includes replacement of the siding and windows around the rest of the school. Current Status: On September 3, 2020, the Assembly approved a change order for JYW to proceed with design of Phase II. A 65% design submittal was completed in November 2020 and reviewed and approved by the Architectural/Engineering Review Board (ARB) on December 7, 2020. ARB discussion focused on phasing the project to ensure there is sufficient funds to complete window replacement wherever siding is replaced. JYW has made some revisions to the design documents and an updated cost estimate indicates there is sufficient funding to complete siding and window replacement for the whole school. JYW conducted a site visit in late June 2021 to verify as-built conditions and is now working on 95% design documents that are scheduled to be complete by October 2021. Change Orders this Period: None. PETERSON ELEMENTARY ROOF REPLACEMENT Project Description: This project is for replacement of the roof at Peterson Elementary School. The school has sections of roof that are between 20 and 30 years old, and have reached their expected service life. There have been persistent leak problems for years as the roofing system continues to deteriorate. Current Status: On April 15, 2021, the Assembly approved a change order for Jensen Yorba Wall (JYW) to provide a 35% design and cost estimate for replacing the roof. These preliminary design documents will provide a clearer idea of potential replacement cost, as well as getting closer to a “shovel ready” project Completed Fuel Piping AGENDA ITEM #17.B.1. Page 116 of 119 Projects Report – August 2021 Page 3 which increases the chances of securing State or Federal funding to complete construction. JYW conducted a site visit in late June 2021 to verify as-built conditions and is working on completing 35% documents by October 2021. Change Orders this Period: None. PROVIDENCE KODIAK ISLAND MEDICAL CENTER RETAINING WALL Project Description: The goal of this project is to repair or replace the large concrete retaining wall behind Providence Kodiak Island Medical Center (PKIMC). The wall has been deteriorating for many years and is currently the number one priority on the Renewal and Replacement list for PKIMC. Current Status: The design process for this project started in September 2019. Jensen Yorba Wall (JYW) and PND Engineers (PND) provided design documents that were reviewed and approved by the Architectural/Engineering Review Board. The project was put out to bid in March 2021 and in April 2021 the Assembly approved a contract for Jay Brant General Contractors. Construction began in May 2021 and as of August 31, 2021, approximately 500-feet (70%) of new wall had been completed and work was underway on backfilling the valley gutter above the new wall. Construction is scheduled to be complete by the end of September 2021. Change Orders this Period: None. SALONIE CREEK CULVERT REPLACEMENT Project Description: The scope of this project is replacement of culverts along the road leading to Salonie Creek Rifle Range in order to aid fish passage. One of the culverts was installed in 2019 by the Kodiak Island Sportsman’s Association but needs to be replaced as it currently violates Alaska Department of Fish and Game requirements. There are five other culverts in various states of disrepair that should be replaced as well. Current Status: In March 2020 the Assembly approved a contract with Inter-Fluve, Inc. for design to replace the culverts. Inter-Fluve worked with Willman Land Surveying to survey each culvert location and complete design to replace the culvert currently in violation. Design for the other culverts will be completed in the future. In June 2021 KIB staff received approved permits from the Alaska Department of Fish and Game and Department of Natural Resources for replacement of the first culvert. The project was put out for bid on July 15, 2021 and bids were due on August 3, 2021. Five bids were received and on August 5, 2021, the Assembly approved a contract with AIM Maintenance LLC of Kodiak. Construction is scheduled to be complete by October 31, 2021. Change Orders this Period: None. Placing Concrete Completed Wall Panels Valley Gutter Backfill AGENDA ITEM #17.B.1. Page 117 of 119 Original Budget Ord 2020-01C Ord 2020-01H Current Budget Expenses Obligated Remaining Design 40,000$ 40,000$ 75,000$ 155,000$ 121,258$ 44,662$ (10,920)$ Admin 10,000$ 10,000$ -$ 20,000$ 14,418$ -$ 5,582$ TOTAL 50,000$ 50,000$ 75,000$ 175,000$ 135,676$ 44,662$ (5,338)$ Original Budget Ord 2020-01H Current Budget Expenses Obligated Remaining Design 80,000$ 50,000$ 130,000$ 57,855$ 69,042$ 3,103$ Admin 20,000$ -$ 20,000$ 8,429$ -$ 11,571$ TOTAL 100,000$ 50,000$ 150,000$ 66,284$ 69,042$ 14,674$ Original Budget Current Budget Expenses Obligated Remaining Design 15,000$ 15,000$ 12,534$ -$ 2,466$ Construction 50,000$ 50,000$ 19,500$ 23,375$ 7,125$ Admin 15,000$ 15,000$ 10,191$ -$ 4,809$ Contingency 5,000$ 5,000$ -$ -$ 5,000$ TOTAL 85,000$ 85,000$ 42,225$ 23,375$ 19,400$ Original Budget Ord 2021-01H Current Budget Expenses Obligated Remaining Design 26,193$ 70,000$ 96,193$ 55,572$ 41,650$ (1,029)$ Construction 436,556$ 717,467$ 1,154,023$ 244,979$ -$ 909,044$ Admin 17,462$ 40,000$ 57,462$ 41,593$ -$ 15,869$ Contingency 21,828$ 40,000$ 61,828$ -$ -$ 61,828$ TOTAL 502,039$ 867,467$ 1,369,506$ 342,144$ 41,650$ 985,712$ Original Budget Current Budget Expenses Obligated Remaining Design 20,000$ 20,000$ 16,173$ 1,128$ 2,700$ Admin 5,000$ 5,000$ 218$ -$ 4,782$ TOTAL 25,000$ 25,000$ 16,391$ 1,128$ 7,482$ Kodiak Island Borough Project Budget Status - Period Ending August 31, 2021 Funding: Fund 469 - Renewal & Replacement ($50,000) and Fund 220 - Buildings and Grounds ($125,000) Kodiak Fisheries Research Center Exterior Upgrade - 20004 Funding: Fund 555 - KFRC Budget and Adjustments Current Budget Status North Star Elementary Siding Replacement - 20008 Funding: KIBSD ($502,039) & Fund 470 - School R&R Bond Projects ($867,467) Borough Building Boiler Room Upgrades - 20005 Long Term Care Exterior Fuel Line Replacement - 21007 Funding: Fund 540 - Hospital Peterson Elementary Roof Replacement - 21008 Funding: Fund 220 - Buildings and Grounds Project Budget Status Page 1 of 2 AGENDA ITEM #17.B.1.Page 118 of 119 Kodiak Island Borough Project Budget Status - Period Ending August 31, 2021 Budget and Adjustments Current Budget Status Original Budget Ord 2021-01E Ord 2021-01H Current Budget Expenses Obligated Remaining Design 125,000$ 85,000$ 10,000$ 220,000$ 173,123$ 35,920$ 10,957$ Construction -$ -$ 2,500,000$ 2,500,000$ 1,050,212$ 1,286,213$ 163,575$ Admin 25,000$ -$ 10,000$ 35,000$ 49,051$ -$ (14,051)$ Contingency -$ 80,000$ 80,000$ -$ -$ 80,000$ TOTAL 150,000$ 85,000$ 2,600,000$ 2,835,000$ 1,272,386$ 1,322,133$ 240,481$ Original Budget Pending Ord Current Budget Expenses Obligated Remaining Design 85,000$ -$ 85,000$ 39,193$ 36,109$ 9,698$ Constructuin -$ 260,359$ 260,359$ -$ 72,000$ 188,359$ Admin 15,000$ 10,000$ 25,000$ 3,367$ -$ 21,633$ TOTAL 100,000$ 270,359$ 370,359$ 42,560$ 108,109$ 219,690$ Funding: Fund 210 - Land Sales Funding: Fund 540 - Hospital Salonie Creek Culvert Replacement - 20009 Providence Kodiak Island Medical Center Retaining Wall - 20003 Project Budget Status Page 2 of 2 AGENDA ITEM #17.B.1.Page 119 of 119 m m o ° O o K N N O_ O D) D N C V O CD3 = a IT. � o ° =. m N � f° w N O O CD m m 3 ° CD < m 0, (D N y - J _? j -0 N CD O_ N C O O C (D 3 ca -7- N C .O N y O cn O OT O) of CD X N CD D) M nm a m ° ;u QCD �• N O (D y (DCD O A N < °i o � c N y d CD C T Tm 5.M CD A A I a CD N w m D 9KKK K D © ouo m / O o v CD N m 3 0) i D7 r ai 3 N -, m 3 o O N � w n O ° n ". z l C CD o IOZ 0 CD m O -Z< 3 7 7 7 7 7 � d. � ^' r� Cl) W< .17 or (D r m= r 0) 3 3 CD 3 3 0 s a n d fi 1;. z O iC , O CD Cn 0 D m O cn N [D N L. 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The Next Regular Meeting Of The Borough Assembly Is Scheduled On October 7, 2021, At 6:30 p.m. At The Bayside Fire Hall. ADOPTED Resolution No. FY2022-08 A Joint Resolution Of The Kodiak Island Borough Assembly And City Council Appointing Members To The Kodiak Fisheries Development Association’s Board Of Directors. Crab Harvester Representative (Mr. Jerry Bongen) And Crab Processors Representative (Mr. Tuck Bonney). APPROVED Resolution No. FY2022-09 Designating The Individual Who Will Serve As Temporary Administrative Official During The Absence Of The Kodiak Island Borough Manager. DENIED The Appeal Of Denied Senior Exemption, Mr. Mel Stephen. APPROVED The October 5, 2021 Election Officials For The Upcoming Municipal Election As Listed On The Memo Submitted By The Borough Clerk. AUTHORIZED The Borough Mayor, Bill Roberts To Sign A Letter Of Support For Providence Kodiak Island Medical Center (PKIMC) To Build A Workforce Housing Complex At 110 Bartell Avenue In Kodiak. APPROVED Participation In Alaska Community Health Funds Round II. APPOINTED Mr. Dave Conrad As Interim Kodiak Island Borough Manager Until Thursday, December 9, 2021. With Compensation At The Final Pay Rate Of The Previous Borough Manager, Michael Powers. APPROVED The Manager Recruitment Timeline, Phase II.