2021-09-09 Special Meeting
Watch meetings live, online at www.kodiakak.us
Citizen Comment: 486-3231 or 855-492-9202
Kodiak Island Borough
Assembly Special Meeting Agenda
Thursday, September 9, 2021,
Immediately Following The Work Session
Bayside Volunteer Fire Department - 4606 East Rezanof Drive
This meeting was called by the Mayor.
Streamed Live Online at www.kodiakak.us
Page
1. Roll Call.
2. Citizens' comments. 1-907-486-3231 or Toll Free 1-855-492-9202.
(Limited To Three Minutes Per Speaker)
3. Consideration of matters in the call for the special meeting.
2 - 8
A.
Report / Discussion Of Manager Recruitment Transition Plan.
Complete Binder Of Materials - Pdf
9 - 11
B.
Discussion On Advertising Borough Manager Position.
Manager Recruitment Advertising - Pdf
4. Adjournment.
Page 1 of 11
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 9, 2021
ASSEMBLY SPECIAL MEETING
Kodiak Island Borough
SUBJECT:Report / Discussion Of Manager Recruitment Transition Plan.
ORIGINATOR:Borough Manager, Michael Powers
RECOMMENDATION:
Move to approve the recruitment package for a new Borough Manager.
Staff Report - Special Projects, Meagan Christiansen
Assembly Discussion
Roll Call Vote
DISCUSSION:
This item has been updated to remove all items except for the recruitment package
and draft timeline. Advertisements will be included in a separate item.
ALTERNATIVES:
take no action
FISCAL IMPACT:
Cost of advertising.
OTHER INFORMATION:
AGENDA ITEM #3.A.
Report / Discussion Of Manager Recruitment Transition Plan.
Page 2 of 11
Manager Recruitment July 2021
The Kodiak Island Borough is recruiting for the position of
BOROUGH MANAGER
AGENDA ITEM #3.A.
Report / Discussion Of Manager Recruitment Transition Plan.
Page 3 of 11
Manager Recruitment July 2021
The Kodiak Island Borough is accepting applications for the position of Manager. The Manager is appointed by
and reports to the elected seven-member governing body, the Assembly, and serves as the chief administrative
officer of the local government organization.
JOB SUMMARY:
As the chief administrative officer of the borough, the Manager is charged with upholding and enforcing the
laws and ordinances of the borough; administering the policies of the borough; managing the budget of
approximately $43M and capital improvement program; and supervising department heads, the Manager’s
Office staff, and the day-to-day business of the borough.
QUALIFICATIONS:
• A bachelor’s degree in business administration, public administration or a closely related field from an
accredited college or university.
(A combination of education, training, and experience may be substituted for the required education
when the applicant possesses a demonstrated ability.)
• Proven and demonstrated executive-level management experience with a minimum of five years of
experience.
• Experience in and knowledge of labor relations and collective bargaining/contract negotiations.
• The applicant should possess strong financial management abilities involving budget development and
controls, taxation and financial forecasting, generation of sustainable revenue sources, and capital
improvement programming and have excellent analytical skills.
• Applicant must possess strong organizational and planning skills.
• Commitment to a team approach in working with staff and the Assembly by communicating, sharing
information readily, and participating in problem solving.
• Ability to maintain an open and honest relationship with the elected body. Is forthright in words and
actions but not adversarial. Accepts the decisions of the majority and carries them forward assertively.
• Experience working within a diverse multicultural community is a plus.
SALARY
Salary will be based on qualifications and experience.
BENEFITS:
Group plan health insurance that includes medical, vision, prescription, and dental (the current employee
contribution is $180.00 per month for single or family); paid holidays; sick leave; annual leave; retirement plan;
deferred compensation plans; and company sponsored Life and Disability insurance.
TO APPLY:
Interested persons should provide a letter of interest and a resume showing complete education and job
experience to the Human Resources Office at 710 Mill Bay Road, Kodiak, AK 99615 or by email to
mchristiansen@kodiakak.us.
Questions may be directed to the Human Resource Office, Meagan Christiansen at (907) 486-9303 or
mchristiansen@kodiakak.us.
The position is open until filled with the first application review date of ________________, 2021.
Due to the high-profile nature of this position, applications are not considered confidential and are subject to public disclosure.
AGENDA ITEM #3.A.
Report / Discussion Of Manager Recruitment Transition Plan.
Page 4 of 11
Borough Manager Page 1 of 3 8/2021
KODIAK ISLAND BOROUGH
────────────────────────────────────────────────────────────
JOB DESCRIPTION
────────────────────────────────────────────────────────────
Job Title: Borough Manager
Department: Manager’s Office
Supervisor: Borough Assembly
Job Status: Exempt
Job Summary: Serves as the chief administrative officer of the borough and reports to the
assembly. Upholds and enforces borough laws and ordinances. Administers the policies of
the assembly and borough. Manages the borough budget and capital improvement program.
Supervises department directors and Manager’s Office staff. Must be a resident of the
Kodiak Island Borough during term of contract.
ESSENTIAL FUNCTIONS:
No. Description of Essential Functions:
1. Acts as chief administrative officer for the borough, administers all borough affairs
as mandated by law and ordinance, and represents borough as appropriate.
Supervises the enforcement of borough ordinances. Oversees all functions of
borough operations, except Borough Clerk and Borough Attorney, and establishes
administrative policies for borough staff and operations. Coordinates government
partnerships with City, federal, state, and other outside agencies. Carries out
directives of the borough assembly.
2. Provides overall leadership to borough staff and promotes a strong service-oriented,
customer relations approach by all borough employees in dealing with citizens and
the business community. Ensures appropriate staffing levels to efficiently carry out
borough operations, and holds staff accountable for the achieving goals and
objectives. Coordinates programs and planning with department directors and makes
any necessary recommendations to the assembly for changes in policy. Develops and
implements staff training plans, conducts regular performance reviews to track
progress and directs changes as needed. Appoints, suspends or removes borough
employees and department directors, except as otherwise provided by statute and
borough code. Administers any collective bargaining agreements and directly
supervises manager’s office staff and department directors. Responsible for all
personnel actions concerning borough employees.
3. Provides oversight of borough finances and adherence to the budget. Prepares the
annual budget and capital improvement program for assembly action based on the
assembly’s goals and objectives, and executes the budget and capital improvement
program as adopted. Assures that assigned areas of responsibility are performing
within budget through effective and efficient use of budgeted funds, personnel,
materials, facilities and time. Reports to the assembly at the end of the fiscal year on
the finances of the borough and administrative activities of the borough. Assures that
assigned areas of responsibility are performing within budget through effective and
efficient use of budgeted funds, personnel, materials, facilities and time. Monitors
revenues and expenditures in assigned area to assure sound fiscal controls and
performs cost control activities, and examines regularly the accounts, records, and
operation of each borough department. Reviews the activities of the departments in
relation to changing borough requirements and implements any needed
AGENDA ITEM #3.A.
Report / Discussion Of Manager Recruitment Transition Plan.
Page 5 of 11
Borough Manager Page 2 of 3 8/2021
improvements. Reports to the assembly at the end of the fiscal year on the finances
and administrative activities of the borough.
4. Reports to the assembly at all its regular meetings regarding issues raised in
conducting of borough business and anticipated future issues. Prepares and submits
to the assembly any reports as may be required by the assembly or as the manager
may deem advisable to submit. Makes presentations to the assembly, councils,
boards, commissions, civic groups and the general public. Communicates official
plans, policies and procedures to staff and the general public. Tracks legislative
changes and makes related recommendations to the assembly. Keeps the assembly
and public fully advised on the financial condition and future needs of the borough
and makes recommendations on borough affairs. Maintains dialogue with citizens,
employees, elected officials and representatives from other public agencies to
determine problems and provide information.
5. Provides leadership and direction to develop short and long-range plans. Gathers,
interprets, and prepares data for studies, reports and recommendations. Coordinates
department activities with other departments and agencies as needed.
6. Directs and supervises the administration, care and custody of all borough buildings
and of all real and personal property of the borough, except as provided otherwise by
statute; and the construction, maintenance and operation of all borough roads,
bridges, drains, buildings, service districts and other public works.
7. Monitors and administers the performance of all contracts for services for the
construction of buildings, facilities, equipment, and other property for the borough,
including execution of change orders deemed to be necessary.
8. Prepares and makes available for public distribution an annual report on borough
affairs.
9. Seeks external funding, including state, federal and private grants and contracts that
would be beneficial to the borough.
10. Executes other powers or duties specified by statute or by the assembly.
OTHER RESPONSIBILITIES:
1. Performs other job related duties as assigned.
Supervisory Organization:
Borough Assembly
Manager
Department Directors
Department Employees
AGENDA ITEM #3.A.
Report / Discussion Of Manager Recruitment Transition Plan.
Page 6 of 11
Borough Manager Page 3 of 3 8/2021
────────────────────────────────────────────────────────────
MINIMUM REQUIREMENTS: Borough Manager
────────────────────────────────────────────────────────────
Education and Experience:
(1) A bachelor’s degree in business administration, public administration or a closely
related field from an accredited college or university; (2) proven and demonstrated
executive-level management experience with a minimum of five (5) years of
experience; (3) experience in and knowledge of labor relations and collective
bargaining/contract negotiations. A combination of education, training, and
experience may be substituted for the required education when the applicant
possesses a demonstrated ability. Should possess strong financial management
abilities involving budget development and controls, taxation and financial
forecasting, generation of sustainable revenue sources, and capital improvement
programming and have excellent analytical skills. Applicant must possess strong
organizational and planning skills. Experience working within a diverse multicultural
community is a plus.
Knowledge and Skills:
Knowledge of fundamental principles, practices, and policies of public
administration and office management. Working knowledge of municipal finance
and accounting practices; computer information systems; human resources; public
works; community development; Alaska Statutes; and municipal law.
Experience in preparing and administering budgets and ability to prepare and analyze
comprehensive financial reports.
Ability to remain current with changes in federal, state and local laws, regulations,
ordinances and pending legislation affecting municipal operations.
Ability to use considerable initiative and independent judgment in carrying out
special and general assignments, with a minimum of supervision.
Ability to establish and maintain effective working relations with management,
public officials and the general public.
Ability to convey ideas concisely and effectively in writing and in public speaking.
Ability to provide oversight to the inspection of borough facilities, properties and
departments.
Ability to perceive and analyze problems, develop alternatives and make or
recommend sound decisions.
Ability to administer labor contracts.
Ability to travel using air, water or vehicle transportation to out-of-town meetings
and functions.
Ability to attend frequent evening and weekend meetings.
Must be bondable.
AGENDA ITEM #3.A.
Report / Discussion Of Manager Recruitment Transition Plan.
Page 7 of 11
Kodiak Island Borough
2021/2022 Manager Recruitment
Draft Timeline
As of 8/31/21
Action Option 1 Option 2
Assembly approval of recruitment documents and
advertising
September 2 (RM) September 2 (RM)
Begin advertisement of recruitment with 1st review
deadline of four weeks
September 13 December 13
Deadline for 1st review of applications (4 weeks) October 8 January 7
Distribute applications received through first review
deadline to Assembly members for review and scoring
October 11 January 10
Discuss additional questions to be asked of select
applicants for narrowing down the finalists
October 14 (WS) January 13
Assembly members to return rating sheets for tally October 14 (WS) January 13
Review application ratings summary and choose applicants
to respond to additional questions
October 19
Special Meeting
January 18
Special Meeting
Email additional questions to candidates October 20 January 19
Additional questions due from applicants October 31 January 30
Review additional question responses and determine
candidates for (Zoom) interview.
November 2
Special Meeting
February 1
Special Meeting
Interviews via Zoom November 8-12 February 7-11
Select finalists and schedule in-person interviews November 18 (RM) February 17 (RM)
Conduct in-person interviews December 6-10 March 7-11
Discuss final candidates for Manager December 16 (RM) March 17 (RM)
Negotiate contract with candidate December 20-31 March 18-25
Approve contract January 20 April 7
AGENDA ITEM #3.A.
Report / Discussion Of Manager Recruitment Transition Plan.
Page 8 of 11
KODIAK ISLAND BOROUGH
STAFF REPORT
SEPTEMBER 9, 2021
ASSEMBLY SPECIAL MEETING
Kodiak Island Borough
SUBJECT: Discussion On Advertising Borough Manager Position.
ORIGINATOR: Grant Writer/Special Projects Support, Meagan Christiansen
RECOMMENDATION:
Mayor Roberts to open the floor for discussion.
A motion can be made at anytime.
DISCUSSION:
In order to adequately recruit for the foreseeable vacant Borough Manager position,
advertisement of the recruitment should occur through vendors likely to reach
candidates with the experience desired for the position. Please refer to the attached
document(s) for discussion.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
AGENDA ITEM #3.B.
Discussion On Advertising Borough Manager Position.
Page 9 of 11
2021 Borough Manager Recruitment
Advertising
In 2015 KIB placed ads via the following:
In-house
Kodiak Daily Mirror
Anchorage Daily News
Alaska Municipal League
ICMA (International City/County Management Association)
NACO (National Association of Counties)
Jobs Available
2021 Proposed Advertising
Vendor Duration
In-house Until filled
KIB website Until filled
Kodiak Daily Mirror 1 per week until filled
Cost: ~$42 ea
Recommend a simple ad referring applicant to KIB
website for full information
Anchorage Daily News Not recommended based on recent poor
experience
Alaska Municipal League Until filled
Cost:
ICMA Until filled
Cost:
NACO Until filled
Cost: $200 per two weeks online; $7 per line
printed ad
LinkedIn Options based on cost:
Basic posting is free, paid posts promote the job
based on a pay-per-click budget set by employer
AGENDA ITEM #3.B.
Discussion On Advertising Borough Manager Position.
Page 10 of 11
2015-2016 Manager Recruitment
Advertising expense
Date Vendor Amount
Dec ICMA 445.50
Jan Jobs Availa 912.60
AML 150.00
KDM 168.00 Totals
KDM 168.00 ICMA 895.50
KDM 924.00 AML 150.00
KDM 168.00 NACO 943.00
KDM 168.00 KDM 3,083.82
KDM 168.00 AND 667.00
NACO 400.00 Jobs Available 1,368.90
Feb Jobs Availa 456.30 7,108.22
KDM 616.00
AND 667.00
April KDM web 398.40
KDM 66.00
June NACO 543.00
ICMA 450.00
KDM 239.42
7,108.22
AGENDA ITEM #3.B.
Discussion On Advertising Borough Manager Position.
Page 11 of 11
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View our website:
www.kodiakak.us
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www.facebook.com/KodiakIslandBorough
Follow us on
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Kodiak Island Borough
Assembly Newsletter
Vol. FY2022, No. 7 September 10, 2021
At Its Special Meeting Of September 9, 2021, The Kodiak Island Borough Assembly Took The Following Actions. The Next
Regular Meeting Of The Borough Assembly Is Scheduled On Thursday, September 16, 2021, At 6:30 p.m. In The Bayside Fire
Hall – 4606 E Rezanof Dr.
APPROVED Advertising Borough Manager Position Beginning September 20th, 2021.
APPROVED Manager Recruitment Advertisement Plan.