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2021-06-17 Regular MeetingKODIAK ISLAND BOROUGH Assembly Regular Meeting Bayside Volunteer Fire Department - 4606 East Rezanof Drive June 17, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on June 17, 2021, in the Bayside Volunteer Fire Department - 4606 East Rezanof. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also, present were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Deputy Clerk Lina Cruz. APPROVAL OF AGENDA ARNDT moved to approve the agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None CITIZENS' COMMENTS The following spoke under citizens' comments: • Mason Dais • Jay Stein • Jacelyn Keys • Annika Woods • Matt Van Daele • TJ Presley • Jay Stinson AWARDS AND PRESENTATIONS A. Recognizing The Month Of June 2021 As Fire Prevention Month. B. Redistricting Presentation - Peter Torkelson, Executive Director, Alaska Redistricting Board COMMITTEE REPORTS • Assembly Member Williams reported on the Solid Waste Advisory Board. • Assembly Member Arndt reported on the Planning and Zoning meeting of June 16, 2021. PUBLIC HEARING • None Kodiak Island Borough Assembly Regular Meeting Minutes June 17, 2021 Page 1 of 6 BOROUGH MANAGER'S REPORT Manager Powers reported on the following: • Revised the General Fund budgets the Manager prepares based upon June 3 budget approval by the Assembly. • Covid19 • Attended the "Lessons Learned" regarding Covid19 efforts by the Emergency Services Council. Provided input regarding several policy issues. • Reviewed ARPA guidance, attended online discussion, reviewed potential for use to offset lost severance taxes and other uses. • Attended the community component of the Trauma Informed Care meeting regarding substance abuse. Provided additional feedback regarding the issues raised and process. Clearly there are a number of organizations and groups in the community that are involved and trying to address the substance abuse issues in our community including nearly all of them trying to take a more holistic approach. Also, equally clear is that there are a number of organizations and groups that aren't working with those involved and additional outreach is needed. They promoted their "Principles of Care" which is remarkably similar to "workplace management" and 'rules for governance" amongst other appellations I have heard. As used by Trauma Informed Care: o Safety -provide for physical and emotional safety. o Trustworthiness & Transparency -Do what you say and no hidden agendas. o Collaboration & Mutuality -work together across "jurisdictional lines". Its everyone's problem Peer Support and Mutual Self Help -Involve those needing services in their recovery Empowerment, Voice & Choice -provide the opportunities to participate, speak up and choices of care. o Cultural, Historic and Gender Issues -Work within the framework of who is being helped. Personnel • We conducted an interview for Bayside Fire Chief and have another scheduled next week. We continue to recruit for a variety of positions in various departments Community Development and Engineering and Facilities. • Received and began work on a large public records request related to personnel. • Assisted residents on several issues including property line issues, taxation issues and a potential development of land. • Staffed the P&Z meeting along with the Assessor. Upcoming • No Borough Travel planned. I will be out for several days on leave during July. MESSAGES FROM THE BOROUGH MAYOR Mayor Roberts spoke on the following: • Emergency Service Council meeting reflecting on emergency planning and reactions to emergencies. • Intention for thejoint City -Borough Cooperative Relations committee to meet on June 301'. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS • None CONSIDERATION OF CALENDAR - NEW BUSINESS CONTRACTS • None Kodiak Island Borough Assembly Regular Meeting Minutes June 17, 2021 Page 2 of 6 RESOLUTIONS A. Resolution No. FY2022-03 Creating And Approving A Long Term Lease Agreement With Michael C. And Anita S. Brechan For Property Identification Number 19195 — Pasagshak 2nd TR J 41832 Furin Way For The Placement Of A Tsunami Siren. DVORAK moved to approve Resolution No. FY2022-03. Residents and property owners request the installation of a tsunami siren in the Pasagshak area. E/F Staff identified a location that receives radio signals allowing for the installation on the Brechan owned parcel described above. Mr. and Mrs. Brechan have agreed to the conditions described to the attached lease documents. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Smith, Symmons, Turner, and Williams. ORDINANCES FOR INTRODUCTION A. Ordinance No. FY2022-03 Version A - Initiating A Ballot Measure For The October 5, 2021 Regular Municipal Election, Establishing A Parks And Recreation Service Area Including The Road Accessible Areas Of The Borough Outside Of The City Of Kodiak To Provide For Non-Areawide Parks And Recreation Facility Construction Maintenance And Operation. Ordinance No. FY2022-03 Version B - Eliminating The Parks And Recreation Committee In Chapter 2.120 And Replacing It By Adopting A New Chapter 4.150 Establishing A Non-Areawide Parks And Recreation Board To Provide Parks And Recreation Management And Budget Advice For Non-Areawide Parks And Recreation Programs And Facilities Construction, Maintenance And Operation. DVORAK moved to advance Ordinance No. FY2022-03 Version A to public hearing at the next regular meeting of the assembly on July 1, 2021. The attached ordinance versions are both related to a proposal to modify the existing non- areawide Parks & Recreation authority adopted by the Kodiak Island Borough, and approved by ballot measure, in 1976. The Parks & Recreation Committee was created in 1982, some six years later, and it exists as an advisory committee that submits its recommendations for recreational priorities through the Planning and Zoning Commission prior to coming before the assembly. In addition, the Parks & Recreation Committee is appointed by the mayor rather than elected to serve, such as would be the case for a service area board. While the exercise of non-areawide Parks & Recreation authority has largely been as a vehicle for pass -through grants, a certain amount of general fund money is spent each year providing staff support for the Parks & Recreation Committee. In addition, general fund money has been used for annual and seasonal grounds maintenance and playground equipment repairs. Another example would be the 2011 KIB Road System Trails Plan, which was also paid for with general fund monies. The goal of the proposal is twofold. First, taking the annual and recurring costs of Parks & Recreation activities out of the general fund budget. Secondly, creating an elected service area Kodiak Island Borough Assembly Regular Meeting Minutes June 17, 2021 Page 3 of 6 board that can more directly be responsive to, and representing the wishes of, service area residents. The new Parks & Recreation Service Area Board could then make recommendations to the assembly, similar to other service area boards. The borough attorney has reviewed the original ordinance draft, produced by assembly member Dvorak, and produced the two attached ordinance drafts for assembly consideration. The first alternative, which aligns most closely with Mr. Dvorak's intent, would require a ballot measure to establish a Parks & Recreation Service Area roughly encompassing the road system and eliminating the remainder of the current non-areawide jurisdiction, which is largely comprised the of the Kodiak National Wildlife Refuge. The second alternative is more straight forward and would not require a ballot measure. It would establish a non-areawide Parks & Recreation Service Area Board for the existing non-areawide jurisdiction encompassed by the 1976 ballot measure approved by voters. Version A is a bit more complicated and might be difficult to explain to voters. The benefit would be to eliminate most remote properties and inholdings of the refuge, which are unlikely to benefit from road system recreation facilities, from paying a service area tax levy. The "Road System' would be generally east of a line from the head of Sharatine Bay to the head of Hidden Basin. Version B would simply create a Parks & Recreation Service Area Board to address the existing non-areawide jurisdiction as originally adopted in 1976. It would allow every resident outside of the incorporated communities to vote for or run for service area board seats, similar to the manner in which other service area boards operate. ROLL CALL VOTE ON MOTION CARRIED SIX TO ONE: Dvorak, Kavanaugh, Smith, Symmons, Turner, and Williams (AYES); Arndt (NO). B. Ordinance No. FY2022-04 Initiating A Ballot Measure For The October 5, 2021 Regular Municipal Election, Which, If Passed By The Voters, Would Amend The Kodiak Island Borough Code To Provide For An Area Wide Authority To Fund Post -Secondary Education Programs Provided By Kodiak College As Part Of The University Of Alaska System Located Within The Kodiak Island Borough, Subject To A One -Tenth Of A Mill Tax Levy Limit. DVORAK moved to advance Ordinance No. FY2022-04 to public hearing at the next regular meeting of the assembly on July 1, 2021. This is an alternative approach determining local funding for Kodiak College. This ordinance is based on the post -secondary funding approach taken by the Kenai Peninsula Borough. The ordinance proposes to put a ballot measure before the voters of Kodiak that, if ratified, would designate a 1/10 mil of financial support towards post -secondary education in Kodiak. Utilizing this approach, the Kenai Peninsula Borough provided more than $12,000,000 to the University of Alaska between 1992 and 2018 — an average of roughly $430,000 per year. Every year the assembly listens to public testimony in support of post -secondary education. The results have been inconsistent and largely affected by last-minute, short-term considerations. Presenting this matter to the voters may result in reduced assembly time and effort each budget cycle. Likewise, post -secondary education services would be enhanced through the assurance of minimum level funding each year. Kodiak Island Borough Assembly Regular Meeting Minutes June 17, 2021 Page 4 of 6 The purpose of this ballot measure is to determine the appropriate process and level of support for post -secondary education. It is not intended to be a referendum on the merits of post- secondary education. ROLL CALL VOTE ON MOTION CARRIED FIVE TO TWO: Kavanaugh, Smith, Turner, Williams, and Dvorak (AYES); Symmons and Arndt (NOES). OTHER ITEMS A. Assembly Travel Mayor opened the floor for discussion. ARNDT moved to authorize Assembly Member Scott Arndt to travel ROLL CALL VOTE ON MOTION FAILED FIVE TO TWO: Turner, Williams, Dvorak, Kavanaugh, and Smith (NOES); Symmons and Arndt. CITIZENS' COMMENTS The following spoke under citizens' comments: • None ASSEMBLY MEMBER' COMMENTS • Assembly Member Arndt had no comment. • Assembly Member Dvorak shared that he would be absent at both the work session of June 24 and the regular meeting of July 1. • Assembly Member Symmons voiced his appreciation for the DOT dust control efforts and also his appreciation for the EOC's efforts at combating Covid-19. • Assembly Member Kavanaugh reported on the North Pacific Management Council meeting. She also expressed wishes for safety for all those fishing. • Assembly Member Turner had no comment. • Assembly Member Smith had no comment. • Assembly Member Williams had no comment. EXECUTIVE SESSION A. Discussion Of The Borough Clerk, Alise Rice, One Year Evaluation. ARNDT moved to convene into executive session under the authority of KIBC. 2.30.030 (F?(1)(c) to discuss Borough Clerk, Alise Rice's one year evaluation, a matter which might include a discussion that could potentially prejudice the reputation and character of the individual. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt, Dvorak, Kavanaugh, and Smith. ARNDT moved to invite the Mayor and Assembly into Executive Session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. After the vote, Mayor Roberts recessed the regular meeting and convened the executive session. Kodiak Island Borough Assembly Regular Meeting Minutes June 17, 2021 Page 5 of 6 Upon returning from the executive session, Mayor Roberts reconvened the meeting and announced that Deputy Presiding Officer, Scott Arndt was to give the Borough Clerk her evaluation. ADJOURNMENT ARNDT moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting adjourned at 9:45 p.m. O/`5`ANpe\ Y C G1 L. Rice, Borough Clerk S Kodiak Island Borough Assembly Regular Meeting Minutes June 17, 2021 Page 6 of 6