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2021-04-01 Regular MeetingKODIAK ISLAND BOROUGH Assembly Regular Meeting April 1, 2021 A regular meeting of the Kodiak Island Borough Assembly was held on April 1, 2021, in the Bayside Volunteer Fire Department - 4606 East Rezanof Drive of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, Deputy Clerk Lina Cruz, and Assistant Clerk Mitchell Davidson. APPROVAL OF AGENDA ARNDT, moved to approve the agenda. VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES Correction To Meeting Minutes Of May 21, 2020. ARNDT moved to approve the correction to meeting minutes of May 21, 2020. ROLL CAL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Smith, Symmons, Turner, and Williams. CITIZENS' COMMENTS The following spoke under citizens comments: • Richard Carstens • Dave Conrad AWARDS AND PRESENTATIONS • None Committee Reports • None. Public Hearing • None. Kodiak Island Borough Assembly Regular Meeting Minutes April 1, 2021 Page 1 of 4 Borough Manager's Report Borough Manager Powers reported on the following:, The Borough is mourning the loss of John Rhines, PC Network Tech Il, a bright light and well - loved employee who left us too soon. • Attended Agenda Setting with the Mayor and Clerk. • Problem solved with the Clerk on various items. • Worked with staff on budgets for the Manager's Budget reviewing the latest information on expenses, revenues, and capital needs. • Met with Engineering and Facilities staff to discuss project status. Borough Building, Landfill, Leachate Treatment, Hospital, and Kodiak Fisheries Research Center • Reviewed payroll, accounts payable, and finance documents as part of the normal processes. • Discussed bond refunding options through the State program, waiting to hear back from Wells Fargo on their proposal. • Devoted a significant amount of time to personnel issues. • No off -island Meetings or Conferences scheduled. Messages from the Borough Mayor The Borough Mayor announced the appointment of Bralyn Nixon as ex officio student representative to the Solid Waste Advisory Board. Consideration of Calendar - Unfinished Business • None. Consideration of Calendar - New Business Contracts A. Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage 3 Closure And Interim Closure Final Design And Services During Construction In An Amount Not To Exceed $92,600. KAVANAUGH moved to authorize the Borough Manager to sign and execute Contract No. FY2021-17 in an amount not to exceed $92,600. Kodiak Island Borough Code 3.30.030 Limitation on the Manager's Authority, states that a contract exceeding $25,000 requires Assembly approval. This contract is for the completion of the design currently at 35% for the final design for interim closure and closure of a portion of the Kodiak Island Borough Landfill and Services During Construction Technical Assistance. The deliverables to be provided are 100% design drawings, technical specifications, final bid documents, and an AACE Class 1 Construction Cost Estimate. The purpose of this closure is to divert clean storm water away from the Landfill to the storm water collection and diversion facilities and reduce the production and required treatment of leachate. Kodiak Island Borough Assembly Regular Meeting Minutes April 1, 2021 Page 2 of 4 ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Smith, Symmons, Turner, Williams, and Arndt. Resolutions A. Resolution No. FY2021-23A Amending Setting New Stipend Amounts For Fire Protection Area No. 1 (Bayside Fire). ARN DT moved to approve Resolution No. FY2021-23A. The item presented to you on December 17, 2020 did not include the "Attachment A" in the resolution but did include the supplemental information. We are correcting our process trail by bring this item before you. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Smith, Symmons, Turner, Williams, Arndt, Dvorak. Ordinances for introduction Other items A. Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Village Mayors Association Seat On Prince William Sound Regional Citizens' Advisory Council Board Of Directors. KAVNAUGH moved to approve the nomination letter of Ouzinkie Mayor, Elijah Jackson, to the Prince William Sound Regional Citizens' Advisory Council. The individual chosen to represent the Kodiak Village Mayors Association should have an understanding of the needs, concerns, and perspectives of the various villages that make up the Mayors Association, especially issues and concerns related to preventing and oil spill and making sure there is a strong oil spill response system in place should prevention measures fail. Through this representative, the village communities on Kodiak Island have a seat at the table and a voice in decisions that impact the safe transportation of oil. It is a unique opportunity to provide advice and recommendations to the oil industry and the regulatory agencies that oversee compliance with state and federal laws related to oil spill prevention and response. Individuals that have previously served, representing the Kodiak Village Mayors Association: • May 2019 thru May 2020 - Conrad Peterson • May 2015 thru May 2019 - Melissa Berns • May 2013 thru May 2015 - Emil Christiansen • May 2008 thru January 2013 - Iver Malutin • March 2000 thru May 2008 - Jim Nestic • March 1992 thru March 2000 - Charles Christiansen Kodiak Island Borough Assembly Regular Meeting Minutes April 1, 2021 Page 3 of 4 ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner, Williams, Arndt, Dvorak, and Kavanaugh. CITIZENS' COMMENTS The following spoke under citizens comments: • Dave Conrad Assembly Member' Comments • Assembly Member Arndt expressed condolences at the passing of John Rhines. He also explained the procedures for manager evaluations. • Assembly Member Dvorak expressed condolences at the passing of John Rhines. He also commented on a visit to the Chiniak Library and spoke to the status of trees in Chiniak. • Assembly Member Symmons expressed condolences at the passing of John Rhines. • Assembly Member Kavanaugh expressed condolences at the passing of John Rhines. She also commented on the upcoming North Pacific Fisheries Council meeting. • Assembly Member Turner expressed condolences at the passing of John Rhines. He also commented on ongoing fisheries in Kodiak. • Assembly Member Smith expressed condolences at the passing of John Rhines. • Assembly Member Williams expressed condolences at the passing of John Rhines. She also commented on ComFish 21 and the Kodiak Economic Development Corporation business climate survey. ADJOURNMENT KAVANAUGH moved to adjourn the meeting. VOICE VOTE ON ADJOURNMENT The meeting was adjourned at 7:07 p.m. KODIAK ISLAN GH am 6`lberls, Mayor Kodiak Island Borough April 1, 2021 AT EST: Alise ice, Borough Clerk Assembly Regular Meeting Minutes Page 4 of 4 L