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2021-04-15 Regular MeetingPage
Kodiak Island Borough
Assembly Regular Meeting Agenda
Thursday, April 15, 2021, 6:30 p.m.,
For public participation this meeting will be livestreamed through KIB UstreamTV
(https://video.ibm.com/channel/kodiakislandborough)
And broadcasted on KMXT at 100.1 FM
1. Invocation
2. Pledge of Allegiance
3. Roll Call
4. Approval of Agenda and Consent Agenda
5. Approval of Minutes
4-45 A. Special Meeting of January 14, 2021
Regular Meeting of January 21, 2021
Regular Meeting of February 04, 2021
Regular Meeting of March 4, 2021
Regular Meeting of March 18, 2021
Reaular Meetina of Aaril 1. 2021
6. Citizens' Comments 1-907-486-3231 or Toll Free 1-855-492-9202
(Limited To Three Minutes Per Speaker) Agenda items not scheduled for public hearing and
general comments.
7. Awards and Presentations
8. Committee Reports
9. Public Hearing
10. Borough Manager's Report
11. Messages from the Borough Mayor
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
Visit our website at www.facebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us 11 0
Page 1 of 188
12. Consideration of Calendar - Unfinished Business
46-59 A. Ordinance No. FY2021-31 Amending Kodiak Island Borough
Code, Chapter 4.110, Service Area No. 2, Eliminating The
Service Area Board.
Complete Binder For Ordinance No. FY2021-31 - Pdf
13. Consideration of Calendar - New Business
13.A. Contracts
60-93 1. Change Order No. 13 Amending Contract No. FY2019-10
Architectural And Engineering Services Term Contract For
Design For The Kodiak Fisheries Research Center
Exterior Upgrade Project.
Complete Binder for Change Order No. 13 Contract No.
FY2019-10 - Pdf
94-98 2. Change Order No.14 Amending Contract No. FY2019-10
Architectural And Engineering Services Term Contract For
Design For The Peterson Elementary Roof Replacement
Project.
Complete Binder for Change Order No. 14 Contract No.
FY2019-10 - Pdf
99-108 3. Contract No. FY2021-18 Long Term Care Center Fuel
Piping Replacement.
Complete Binder For Contract No. FY2021-18 - Pdf
109-137 4. Contract No. FY2021-19 Providence Kodiak Island
Medical Center Retaining Wall Renovation.
Completer Binder For Contract No. FY2021-19 - Pdf
13.13. Resolutions
13.C. Ordinances for introduction
138-152 1. Ordinance No. FY2021-33 Abolishing Service Area No. 2
And Repealing Kodiak Island Borough Code, Chapter
4.110, Service Area No. 2, And Placing The Issue Before
The Voters In The Service Area For Ratification.
Complete Binder For Ordinance No. FY2021-33 - Pdf
153-157 2. Ordinance No. FY2021-34 Amending KIB Code Chapter
2.10.030 Compensation For Regulatory And Quasi -
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
Visit our website at www.tacebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us
Page 2 of 188
a Judicial Boards And Commissions. And Adjusting Planning
And Zoning Commission Member Compensation To
Correlate To Meetings Attended.
Complete Binder For Ordinance No. FY2021-34 - Pdf
158-163 3. Ordinance No. FY2021-35 Writing Off The Personal,
Lease And Mobile Home Property Delinquent Taxes,
Penalties, Interest And Fees Of Those Non -Collectable
Tax Accounts.
Complete Binder For Ordinance No. FY2021-35 - Pdf
13.D. Other items
164-178 1. Confirmation Of Board Appointments To The Planning and
a Zoning Commission, Ms. Seema Garoutte and Ms. Lisa
Waldron.
Complete Binder For Confirmation of Mayoral
Appointments - Pdf
179-184 2. Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff
a To Alternate Board Seats To The Citizens Board Of
Equalization.
Complete Binder For Confirmation Of Assembly
Appointments - Pdf
14. Citizens' Comments
15. Assembly Member' Comments
16. Executive Session
A. Discussion Of The Borough Manager, Michael Powers,
Evaluation.
17. Adjournment
18. Information materials
185-188 A. Engineering & Facilities Department Projects Office For March
2021.
Complete Binder For March 2021 Project Report
Meeting broadcast live over radio station KMXT 100.1 FM. Citizens' Comments and Public Hearing
Numbers: Toll Free (855) 492-9202 and Local 486-3231.
Visit our website at www.tacebook.com/Kodiakislandborough @KodiakBorough
www.kodiakak.us
Page 3 of 188
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Special Meeting
Teleconference
January 14, 2021
A special meeting of the Kodiak Island Borough Assembly was held on January 14, 2021 via
teleconference. The meeting was called to order at 9:55 p.m.
Present via teleconference was Mayor Bill Roberts as were Assembly members Scott Arndt, Duane
Dvorak, Julie Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also
present were Borough Manager Michael Powers, Borough Clerk Alise Rice and Assistant Clerk Mitchell
Davidson.
CITIZENS' COMMENTS
None
CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL MEETING
A. Ordinance No. FY2021-26 An Ordinance Of The Kodiak Island Borough Assembly
Amending The Kodiak Island Borough Code Of Ordinances Title 3 Revenue And
Finance Chapter 3.15.030 Public Finance - Budget To Change The Budget And Capital
Program Submittal Date.
ARNDT moved to advance Ordinance No. FY2021-26 to public hearing at the next regular meeting of
the assembly on January 21, 2021.
This amendment will change the due date of the borough managers budget and capital program from
the 30th of April to the 1 st of April. It will also change the school district's submission date from the 30th
of April to the 31 st of March.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Smith,
Symmons, Turner, and Williams.
ADJOURNMENT
ARNDT moved to adjourn the meeting
VOICE VOTE ON ADJOURNMENT CARRIED UNANIMOUSLY:
The meeting was adjourned at 10:14 p.m.
KODIAK ISLAND BOROUGH
William Roberts, Mayor
Kodiak Island Borough
January 14, 2021
ATTEST:
Alise L. Rice, Borough Clerk
Assembly Special Meeting Minutes
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AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
Teleconference
January 21, 2021
A regular meeting of the Kodiak Island Borough Assembly was held on January 21, 2021 via
teleconference. The meeting was called to order at 6:30 p.m.
The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge
of Allegiance.
Present via teleconference were Mayor Bill Roberts as were Assembly members Scott Arndt, Duane
Dvorak, Julie Kavanaugh, Dennis Symmons, James Turner, and Aimee Williams. Also present were
Borough Manager Michael Powers, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson.
ARNDT moved to excuse Assembly member Smith who was absent due to a personal matter.
ATTENDANCE BY ROLL CALL: Arndt, Dvorak, Kavanaugh, Symmons, Turner, and Williams.
APPROVAL OF AGENDA
ARNDT moved to approve the agenda.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Symmons,
Turner, and Williams.
APPROVAL OF MINUTES
• None.
CITIZENS' COMMENTS
The following spoke under citizens comments:
• Carl Hertz
• Lavone Shields
• Thomas Lance
AWARDS AND PRESENTATIONS
• None
COMMITTEE REPORTS:
• Assembly member Dvorak reported on the School Board Budget Committee.
• Assembly member Williams reported on the Solid Waste Subcommittee and the executive
session scheduled for later in the meeting.
PUBLIC HEARING
Kodiak Island Borough
January 21, 2021
Assembly Regular Meeting Minutes
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AGENDA ITEM #5.A.
1. Ordinance No. FY2021-26 Amending The Kodiak Island Borough Code Of Ordinances
Title 3 Revenue And Finance Chapter 3.15.030 Public Finance - Budget To Change
The Budget And Capital Program Submittal Date.
ARNDT moved to consider Ordinance No. FY2021-26.
This amendment will change the due date of the borough manager's budget and capital program
from the 30th of April to the 1st of April. It will also change the school district's submission date
from the 30th of April to the 31st of March.
Mayor Roberts opened the public hearing.
Seeing and hearing none, Mayor Roberts closed the public hearing and reconvened the regular
meeting.
ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED FIVE TO ONE: Kavanaugh,
Symmons, Turner, Williams, and Arndt (AYES); Dvorak (NO).
2. State Of Alaska Alcohol And Marijuana Control Office, License Transfer Application
For Janiese Stevens, License No. 21069, Premises Address: 158 Alimaq Drive,
Kodiak; Three Sisters, LLC (Dba: Wildflower).
ARNDT moved to voice non -protest to the marijuana license transfer application for License No.
21069.
On December 18, 2020, the Kodiak Island Borough Clerk's Office received notification regarding
the attached license application for a retail marijuana store license transfer for Three Sisters, LLC
(dba Wildflower). To protest the approval of this application, pursuant to 3 AAC 306.060, KIB must
furnish the AMCO director and the applicant with a clear and concise written statement of reasons
for the protest within 60 days of the date of the notice (February 19, 2021), and provide AMCO
proof of service of the protest upon the applicant. The Clerk's Office followed KIBC 5.02.040 and
processed the attached application.
To summarize, the Clerk's Office checked with the different borough department directors including
the building official and fire marshal to determine if there was an interest which can be protested
with the approval of the said license issuance. On January 7, 2021, 32 public hearing notices were
sent to property owners with in a 1,500 -foot radius of 158 Alimaq Drive. On January 15, a notice of
public hearing was advertised in the Kodiak Daily Mirror.
As of January 12, 2021, the Clerk's Office received no public hearing comments.
Mayor Roberts opened the public hearing.
Seeing and hearing none, Mayor Roberts closed the public hearing and reconvened the regular
meeting.
Kodiak Island Borough
January 21, 2021
Assembly Regular Meeting Minutes
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AGENDA ITEM #5.A.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Symmons, Turner,
Williams, Arndt, and Dvorak.
BOROUGH MANAGER'S REPORT
Manager Powers reported on the following:
• Thanked Staff for their work during his absence.
• Reported on federal funding.
• Reported on happenings at the state and federal level, and how they relate to Borough
business.
• Met with Finance regarding draft budget completion.
• Met with new CEO of Providence. Discussed various projects, interaction needed for
projects, providing updates to the Assembly and project logistics.
• Met with staff regarding LTP and potential overflow (7"+ Rain thru 1/19/21)
• Attended ESC meeting and discussed lower case counts, school protocols and masks,
"Covid fatigue" and related issues. No change in yellow status.
• Attended AML via Zoom with Dr. Zink & team. Everyone is waiting on more vaccines. Kodiak
recognized for partnering with Dr. Koehler for mass appointment dispensing.
• Reviewing McDowell report. Will release draft and ask for any needed changes.
• Met with Fire Protection Area 1 Board. They recommended appointment of chief. Reviewing
with legal counsel. Met with Board chair.
• Lauri Whiddon, HR, announced her retirement effective January 29, 2021.
• Conducted follow ups to previous week's meetings.
• Upcoming: The Manager will not be in attendance for the Work Session of January 28,
2021.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Roberts reported on the following:
• Reported on state vaccine rollout.
• Gave updates on potentially moving assembly meetings to Bay Side Fire Hall during the
pandemic.
CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
1. Ordinance No. FY2021-07A Supplementing Ordinance No. FY2021-07 Regarding The
Disposition Of A Tax Foreclosed Property, 810 Hillside Drive Formally Owned By Ada
And Susan Panamarioff, Setting A Minimum Bid And Sale Process As Borough Land
Sale Number Twenty -One.
ARNDT moved to table Ordinance No. FY2021-07A indefinitely.
Clerk's Note: The motion on the floor is "Move to adopt Ordinance No. FY2021-07A."
Clerk's Note: The property was repurchased by the owner, thereby halting the sale process. This
item was introduced on December 3, 2020 and advanced to public hearing on December 17,
2020. This item was postponed to January 7, 2021. It was then removed from the agenda and is
now before the Assembly again.
Kodiak Island Borough
January 21, 2021
Assembly Regular Meeting Minutes
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AGENDA ITEM #5.A.
Ordinance No. FY2021-07A is supplementing Ordinance No. 2021-07 to allow the sale of this
property to be exempt from KIBC 18.20.100 and provide the terms and conditions of the foreclosure
land sale of 810 Hillside Drive, formally owned by Ada and Susan Panamarioff.
1. The auction will be by sealed bid.
2. The Finance Director will set the date of the auction.
3. Bidder is to enclose a 10% deposit based on the minimum bid amount shown in the bid packet.
4. The minimum acceptable bid at auction will be the taxes, penalty, interest and fees due
which includes the cost to the municipality of foreclosing and selling the property.
5. This sale is exempt from the requirements of KIBC 18.20.100 and will be conducted as provided
in this ordinance.
KIBC 18.20.100 A. Except as otherwise provided by this title or another provision of law, all
disposal of borough land shall be for the fair market value of the interest disposed of. The
borough may accept in exchange for borough land any consideration of sufficient value not
prohibited by law.
6. The agreement to purchase shall include an obligation for the buyer to remove accumulations
of waste material and bring the property into compliance with Borough code within three months
after closing.
7. The appraised value is $30,000 to $60,000.
8. If no qualifying bids are received, the property may be listed on-line for sale for at least the
minimum bid cost.
9. The property will be considered sold and any right of repurchase by the previous owner will
expire under AS 29.25.470.
10. If the property sells for more than taxes, penalty, interest, and fees due, the KIB will contact
per AS 29.45.480 the previous owner of any excess proceeds from the sale and the manner in
which to claim the proceeds.
11. The Borough will execute and deliver to the buyer of the property a quitclaim deed, without
warranty, which will convey all interest the Borough might have in the real property.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt,
Dvorak, and Kavanaugh.
CONSIDERATION OF CALENDAR - NEW BUSINESS
CONTRACTS
1. Contract FY2021-13 Aerial Imagery Acquisition.
ARNDT moved to authorize the Borough Manager to approve Contract FY2021-13.
Kodiak Island Borough (KIB) Code 3.30.020 - Limitation on Manager's Authority, states that a
contract exceeding $25,000 requires Assembly approval.
Kodiak Island Borough
January 21, 2021
Assembly Regular Meeting Minutes
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AGENDA ITEM #5.A.
This is a professional services contract with Pictometry International Corp. d.b.a. EagleView in which
the contractor will provide the KIB with updated aerial imagery within the Kodiak Island Borough over
a six-year period for a total cost of $505,056.
Remotely Sensed Imagery is currently utilized by multiple KIB departments and by KIB constituents
via disparate means and for various purposes.
Imagery has been used in the past to assess remote properties. This is a typical assessing industry
practice in which the International Association of Assessing Officers (IAAO) has created guidelines
for and can be found in a document titled `Standard on Mass Appraisal of Real Property'. This
document, approved in July 2017, notes that "Orthophoto images (minimum 6 -inch pixel resolution
in urban/suburban and 12 -inch resolution in rural areas, updated every 2 years in rapid -growth areas
or 6-10 years in slow -growth areas" and "oblique images capable of being used for measurement
verification" should be used as an alternative to periodic on-site inspections. In the KIB, on-site
inspections of most remote areas are often costly and, in some cases, very difficult or even
impossible to perform. Alternative methods are very appropriate in these areas.
Fulfilling assessing industry standards requires timely data collection. This can be controlled through
temporal resolution, or the ability to collect data when best results can be obtained. In most cases
post -disaster imagery must also be collected quickly. To fulfill these requirements, EagleView will
collect aerial imagery after snow melts and before leaf out occurs. Additionally, EagleView can
usually provide imagery within days or hours of qualifying natural disasters.
EagleView's proposal contained an aggregate of value-added products that the other proposals did
not offer. These value-added products included 6 -inch spatial resolution imagery over the entire
collection area (not only the road system), oblique imagery, access to an online tool for viewing
imagery in the KIB, and participation in the Disaster Response Program.
Paper and digital maps are often created using Imagery as a basemap on which parcels, zoning,
tsunami, or other geographic data can be overlayed and viewed. Digital map viewers with imagery
basemaps are also created and published online for public, KIB, Kodiak City, etc. use. It is probable
that many recently created maps do not reflect what is on the ground as imagery has not been
collected since 2018 (Road System only).
The use of imagery can lower costs and save time. Imagery can save the KIB money on fuel,
transportation (boat, car, and airplane), staffing, etc. If imagery is collected at the same location at
two different times the staffing costs will dwindle even further as change detection will highlight areas
that assessors, code enforcement, etc. may need to focus on (specifically properties that are difficult
to access). Updated imagery can also be used to digitize vector GIS layers (e.g. roads, building
footprints, etc.) which is an alternative to collecting data with a GPS unit.
Four proposals were received in response to the request for proposal (RFP). Each proposal was
accompanied by required imagery samples. Proposals were reviewed by a selection committee
consisting of the community development director, the assessing director, and the GIS analyst. The
evaluation and selection criteria were made available in the request for proposal. Proposals were
scored by each member of the selection committee according to the evaluation and selection criteria
and the top scoring proposal was selected. Imagery Samples were provided to the committee by the
GIS Analyst. Each imagery sample was given the name of A, B, C or D (the company name was not
Kodiak Island Borough
January 21, 2021
Assembly Regular Meeting Minutes
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AGENDA ITEM #5.A.
provided) to remain fair to each company. Each company was ranked based on the base product
proposal. A standardized list of questions was used by the GIS Analyst to contact company
references. Answers to all questions were transcribed by the GIS Analyst and were shared with the
selection committee members for scoring purposes. EagleView received the highest overall ranking
and was selected for this reason.
After selection, all bidders were notified and given fourteen days to protest the selection. No protests
were received.
If the provided contract is approved by the Assembly, EagleView will most likely begin planning for
imagery collection in February or March; it will take EagleView two months to prepare for the initial
data acquisition.
It is important to note that the RFP, evaluation process, and unsigned contract were thoroughly
reviewed by the attorney for compliance with KIB code and state law.
The official request for proposal, budgetary transaction reports from 2013 to present, examples of all
submitted imagery samples, and the scoring matrix have been included in this packet with a few
exceptions. Some items have been redacted as requested by Quantum Spatial. All provided items
are confidential and should not be released to the public.
DVORAK moved to postpone Contract FY2021-13 to the Assembly Regular Meeting of March 4,
2021.
ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED FOUR TO TWO: Williams, Dvorak,
Kavanaugh, and Symmons (AYES); Arndt and Turner (NOES).
RESOLUTIONS
1. Resolution No. FY2021-28 Approving A Federal Program And Capital Project Priority
List.
DVORAK moved to approve Resolution No. FY2021-28.
This is an annual resolution created with assistance from our federal lobbying firm. It identifies
federal programs that are important for our community and capital projects that may qualify for
federal funding.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Symmons,
Turner, and Williams.
2. Resolution No. FY2021-29 Authorizing Memorandum Of Agreement With The Alaska
Department Of Transportation And Public Facilities For Construction Of The Otmeloi
Way Rehabilitation Project.
ARNDT moved to approve Resolution No. FY2021-29
Kodiak Island Borough
January 21, 2021
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AGENDA ITEM #5.A.
The Otmeloi Way Reconstruction project has been in the works for many years. This project was
initiated when the water and sewer infrastructure was being constructed within Otmeloi
Way. Resolution 97-05 documented the Borough's willingness to take over ownership and
maintenance of the road if the State improved it to Borough road construction standards. In 2005,
the Borough received a $3,300,000 State Legislative Grant for the project which would need to be
first spent on a reconnaissance study to determine the scope of work necessary. The Borough E/F
staff was short-handed and requested that the grant be administered by the State Department of
Transportation. The State commissioned the reconnaissance study and began the planning and
design phases. The project includes re -aligning the roadway, re -paving, constructing a separated
pedestrian path, and street lighting.
Assuming ownership of the roadway requires the ability to also maintain it. In the 2016 local election,
property owners within Road Service Area No. 1 and property owners living adjacent to Otmeloi Way
voted in favor of altering the boundaries of Road Service Area No. 1 so that the road could be
maintained by Road Service Area No. 1 if the Borough were to take ownership of the road.
After more than ten years, it was clear that the $3,300,000 would not be sufficient funding for the
project. Resolution No. FY2019-23 authorized an application to the Community Transportation
Program (CTP) which would supplement the state funding with federal funds. The Borough received
notice that CTP funds are approved, and the project was fully funded. To commit the CTP funds and
move ahead with construction of the project, the Borough must enter into a Memorandum of
Agreement with the State of Alaska.
ARNDT moved to postpone Resolution No. FY2021-29 to the first meeting in March. (March 4, 2021)
ROLL CALL VOTE ON MOTION TO POSTPONE CARRIED UNANIMOUSLY: Kavanaugh,
Symmons, Turner, Williams, Arndt, and Dvorak.
Mayor called for a 5 minute break. 7:50 p.m. to 7:55 p.m.
ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2021-01G Amending Ordinance No. FY2021-01, FY2021 Budget,
Providing For Additional Expenditures.
DVORAK moved to advance Ordinance No. FY2021-01G to public hearing on February 4, 2021.
During the Assembly's January 7, 2021 regular meeting, it was requested that staff prepare a budget
amendment to match the grant funds Womens Bay Community Council received from the Kodiak
Community Foundation for playground improvements to the Sargent Creek Park.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt,
Dvorak, and Kavanaugh.
Mayor Roberts recessed the meeting at 7:50 p.m.
Mayor Roberts reconvened the meeting at 8:01 p.m.
Kodiak Island Borough
January 21, 2021
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AGENDA ITEM #5.A.
OTHER ITEMS
1. Confirmation Of Mayoral Appointments To The Different Boards, Committees, And
Commissions.
ARNDT moved to confirm the following mayoral appointments: Frank Fish to the Monashka Bay
Road Service Area, for a term to expire December 2022 and Andie Wall to the Solid Waste Advisory
Board, for a term to expire December 2023.
On December 22, 2020, the Clerk's office received an application from Ms. Andie Wall to the Solid
Waste Advisory Board which currently has one vacant seat for a term to expire December 31, 2023.
On December 29, 2020, the Clerk's office received an application from Mr. Frank Fish to the
Monashka Bay Road Service Area Board which currently has three vacant seats. One seat to expire
December 31, 2022 and two seats expiring December 31, 2021.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Dvorak,
Kavanaugh, Symmons, and Turner.
CITIZENS' COMMENTS
• None
ASSEMBLY MEMBERS' COMMENTS
• Assembly Member Kavanaugh — Reported on North Pacific Fisheries council and the
challenges of the fishing communities in response to cannery shutdowns.
• Assembly Member Turner had no comment.
• Assembly Member Dvorak had no comment.
• Assembly Member Arndt discussed potential Staff restructuring at the retirement of HR Director
Laurie Whiddon.
• Assembly Member Williams thanked HR Director Laurie Whiddon for her 27 -years of service.
• Assembly Member Symmons thanked KMXT for streaming the meeting.
EXECUTIVE SESSION
1. Solid Waste Contract FY2019-25 Conference With Borough Attorney, Scott Brandt -
Erichsen.
DVORAK moved to convene into executive session under the authority of KIBC 2.30.030 (F)(1)(a) to
discuss Solid Waste Contract No. FY2019-25, a matter in which immediate public knowledge of could
affect adversely the finances of the Borough and receive legal advice from the Borough's counsel.
Kodiak Island Borough
January 21, 2021
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AGENDA ITEM #5.A.
ROLL CALL VOTE ON MOTION CARRIED FOUR TO TWO: Williams, Dvorak, Kavanaugh, and
Symmons (AYES); Arndt and Turner (NOES).
DVORAK moved to invite the Mayor, Assembly, Borough Manager, Engineering and Facilities
Director, Projects Manager, Borough Clerk, and Borough Attorney into Executive Session.
ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO ONE: Arndt, Dvorak, Kavanaugh,
Symmons, and Williams (AYES); Turner (NO).
After the vote, Mayor Roberts recessed the regular meeting at 8:16 p.m. and convened into executive
session.
Upon returning from the executive session, Mayor Roberts reconvened the regular meeting at 8:47
p.m.
WILLIAMS moved to release Amendment No. 1 to Contract No. FY2019-25 to the public.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Symmons,
Turner, Williams, and Arndt.
DVORAK moved to disband the Solid Waste Subcommittee of the Kodiak Island Borough Assembly.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Symmons, Turner,
Williams, Arndt, and Dvorak.
TURNER moved to release all executive session documents pertaining to the amendment to the
Solid Waste Contract, including the attorney's legal opinion cancelling the contract.
ARNDT moved to amend the motion to read: "moved to release the executive session documentation
and the attorney's opinions on the Solid Waste Contract for FY2019-25 for release after the vote of
the assembly on February 4t" "
WILLIAMS moved to postpone the amended motion until after the vote on Amendment No. 1 to
Contract No. FY2019-25 at the Regular Meeting of the Assembly on February 4t"
ROLL CALL VOTE ON THE AMENDMENT TO THE AMENDED MOTION TO POSTPONE THE
AMENDED MOTION UNTIL AFTER THE VOTE ON AMENDMENT NO. 1 TO CONTRACT NO.
FY2019-25 AT THE REGULAR MEETING OF THE ASSEMBLY ON FEBRUARY 4 2021 CARRIED
FIVE TO ONE: Turner, Williams, Arndt, Dvorak, and Kavanaugh (AYES); Symmons (NO).
ROLL CALL VOTE ON MOTION TO POSTPONE THE AMENDED MOTION UNTIL AFTER THE
VOTE ON AMENDMENT NO. 1 TO CONTRACT NO. FY2019-25 AT THE REGULAR MEETING OF
THE ASSEMBLY ON FEBRUARY 4, 2021 CARRIED UNANIMOUSLY: Williams, Arndt, Dvorak,
Kavanaugh, Symmons, and Turner.
ANNOUNCEMENTS
Kodiak Island Borough
January 21, 2021
Assembly Regular Meeting Minutes
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None.
ADJOURNMENT
SYMMONS moved to adjourn the meeting.
VOICE VOTE ON ADJOURNMENT
The meeting was adjourned at 9:07 p.m.
KODIAK ISLAND BOROUGH
William Roberts, Mayor
Kodiak Island Borough
January 21, 2021
AGENDA ITEM #5.A.
ATTEST:
Alise L. Rice, Borough Clerk
Assembly Regular Meeting Minutes
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AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
Teleconference
February 4, 2021
A regular meeting of the Kodiak Island Borough Assembly was held on February 4, 2021 via
teleconference. The meeting was called to order at 6:30 p.m.
The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of
Allegiance.
Present via teleconference was Mayor Bill Roberts as were Assembly members Scott Arndt, Duane
Dvorak, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were
Borough Manager Michael Powers, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson.
ATTENDANCE BY ROLL CALL: Arndt, Dvorak, Smith, Symmons, Turner, and Williams.
WILLIAMS moved to excuse Assembly member Kavanaugh who was temporarily absent due to technical
difficulties.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AGENDA
DVORAK moved to approve the agenda.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Symmons, Turner, and
Williams.
APPROVAL OF MINUTES
• None
CITIZENS' COMMENTS
The following spoke under citizens comments:
• Dan Rohrer
• Sam Rohrer
• Kurt Froening
AWARDS AND PRESENTATIONS
• None
COMMITTEE REPORTS:
• Assembly member Williams reported on the Solid Waste Advisory Board.
Clerk's Note: Assembly member Kavanaugh joined the meeting at 6:44 PM.
Kodiak Island Borough
February 4, 2021
Assembly Regular Meeting Minutes
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AGENDA ITEM #5.A.
PUBLIC HEARING
1. Ordinance No. FY2021-01G Amending Ordinance No. FY2021-01, FY2021 Budget,
Providing For Additional Expenditures.
DVORAK moved to adopt Ordinance No. 2021-01 G.
During the Assembly's January 7, 2021 regular meeting, it was requested that staff prepare a budget
amendment to match the grant funds Womens Bay Community Council received from the Kodiak
Community Foundation for playground improvements to the Sargent Creek Park.
Mayor Roberts opened the public hearing.
Seeing and hearing none, Mayor Roberts closed the public hearing and reconvened the regular meeting.
TURNER moved to amend line 25 to "take the money out of the parks and recreation budget, to the fund
balance to make a nonprofit distribution of $1,000 to Womens Bay Community Council."
ROLL CALL VOTE ON THE AMENDMENT CARRIED UNANIMOUSLY: Smith, Symmons, Turner,
Williams, Arndt, Dvorak and Kavanaugh.
ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED UNANIMOUSLY: Dvorak,
Kavanaugh, Smith, Symmons, Turner, Williams, and Arndt.
BOROUGH MANAGER'S REPORT
• Covid19 ESC met and discussed the Pandemic Response plan, the various conditions, levels,
and responses to try to better tune our situation on Kodiak. Discussed emergency declaration,
the State situation, upcoming vaccinations doses, saturation of the current eligible demographics
for vaccinations, and related issues.
• Met with AML/State-The State Emergency Declaration by the Governor ends February 14. The
Legislature must act since they are in session but will not do so before the 14th. At the state
level, that means everything becomes "requests" not "orders". At the local level our declaration
continues, and we may need to modify it once the State's ceases.
• Stimulus III Was in contact with the Borough's lobbyist and is following the "budget then
reconciliation" path the stimulus proposal is taking. As was the case with previous stimulus
legislation, various components may or may not survive. Estimated timetable for delivery to the
President is mid-March.
• Held meetings with staff to review departmental needs, budgets, and staffing. Preparing
background budget information for budget books, timelines, related and necessary documents.
Received preliminary request for funding from the School District.
• Met with staff to review various capital projects, timelines, process, and related issues.
• Met with providence CEO, Maintenance Supervisor and Financial Officer for the first of our
monthly meetings for facility issues at the Hospital and Long -Term Care. Provided history of the
relationship, recent issues, and status of capital projects. Spent a considerable amount of time
discussing how to improve our working relationship and responses to "health care" audits and
inspections vis a vis our public process as well as tenant driven improvements.
Kodiak Island Borough
February 4, 2021
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Page 2 of 9
Page 16 of 188
AGENDA ITEM #5.A.
Discussed various issues related to solid waste: Contract Amendment with Alaska Waste,
improvements around the landfill site (rock development, equipment/garage, LTP issues and
resolutions); roll off locations and policing of same.
Attended Agenda Setting for the Joint Borough -City work session and Agenda Setting for the
Borough.
MESSAGES FROM THE BOROUGH MAYOR
Reminded Assembly members to complete the Borough Clerk's 6 -month evaluation forms.
CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
None
1. Amendment No. 1 Amending Contract No. FY2019-25 Residential And Commercial Solid
Waste Collection And Recycling Services.
Clerk's Note: the motions on the floor are as follows: amend the amendment to read: move to dissolve
the contract; amend the main motion to read. move to authorize the Borough Manager to execute
Amendment No. 1, Amending Contract No. FY2019-25 with Waste Connections of Alaska, inc., dba
Alaska Waste for residential and commercial solid waste collection and recycling services; move to
approve Amendment No. 1 Amending Contract No. FY2019-25.
This item was postponed from the Regular Meeting of December 3, 2020, and introduced at the
December 17, 2020 Regular Meeting. At the meeting of the 17th a motion to dissolve the contract was
made. Amendment No. 1 was then postponed to the January 7th Regular Meeting. At the meeting of the
7th this item was postponed to the February 4th Regular Meeting.
Update for February 4, 2021, Regular Meeting:
Following postponement of this agenda item at the December 17, 2020, Regular Meeting, the Assembly
created a Solid Waste Contract Subcommittee to meet with staff and work out the details of the
amendment. The Subcommittee held four meetings between December 2020 and January 2021, and
the attached amendment was approved by the Subcommittee, and the Assembly voted to release it to
the public on January 21, 2021. The biggest changes from previous versions of the amendment and the
version approved by the Subcommittee are the rates for residential and commercial customers.
Previous Agenda Information from December 3, 2020, Regular Meeting:
On May 2, 2019, the Assembly approved a contract with Waste Connections of Alaska, Inc,. dba Alaska
Waste for solid waste collection services from FY2021 to FY2027. Alaska Waste began collecting solid
waste under the new contract on July 1, 2020. Following commencement of the contract it soon became
clear that there were some inconsistencies, contradictions, and ambiguities that needed to be clarified
for proper administration of the contract. Over the last several months KIB staff has had numerous
meetings with Alaska Waste to negotiate a resolution to these issues, and has presented updates to the
Assembly at several executive sessions. The attached amendment is the result of those meetings and
discussions. The major changes in the amendment include creation and description of a roll cart rate for
commercial customers, clarification of the clean-up fee charged to residential customers, and
incorporation of the current rates for residential and commercial customers into the contract.
Below is a detailed description of the changes included in each section of the attached amendment:
Kodiak Island Borough
February 4, 2021
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AGENDA ITEM #5.A.
1. The original contract stated that those wishing to "self -haul" their solid waste would be charged at
a rate commensurate to a 32, 64, or 96 gallon roll cart. Under the new contract the only available
roll cart size is 95 gallons. This section of the amendment clarifies that those who "self -haul" will
be charged either the residential or commercial roll cart rate, whichever is applicable.
2. This section includes a description of the commercial roll cart and the parameters for which a
customer would be eligible for the commercial roll cart or required to have a larger dumpster. If
requested, commercial customers will be provided one 95 -gallon roll cart — if they require more
capacity they will have to upgrade to a 2 yard dumpster (smallest size available).
3. This section fixes some incorrectly labeled sections of the original contract.
4. The rates in the original contract were those that were included in the Request for Proposal (RFP),
however, the contract allows for rate adjustment at the beginning of each fiscal year. Following the
formula in the contract Alaska Waste made those adjustments and began charging the updated
rates on July 1, 2020. This section of the amendment will formalize those rates as part of the
contract. (The calculation of the rate adjustment is shown below.) This updated table also adds
the rate for commercial roll cart and pickup of additional solid waste that does not fit in a
commercial roll cart. The commercial roll cart rate has been set at $65.37 per month ($14.00 more
than the residential rate).
5. The original contract included a $5.00 fee for "residential roll -off or dumpster clean-up costs" but
there was not good definition or description of who would be charged the fee or under what
circumstances. After negotiation with Alaska Waste it was agreed that they will track the number
of clean-ups required, charge $5.00 for every clean-up, then divide the total for a year by the total
number of customers and and charge every customer the applicable fee. The fee that will be
charged on January 1, 2021 is $4.83 per customer.
6. This section adds a fee of $40.44 per yard for pickup of additional waste that does not fit in a
commercial dumpster.
7. Similar to section 4 of the amendment, this section includes the updated rates for commercial
dumpster service. This table also replaces an incorrect table in the original contract that showed
a rate for an every other week pickup. The every other week pickup is not an option for commercial
customers. The minimum pickup is once per week.
8. Similar to section 4 of the amendment, this section includes the updated rates for roll -off service.
9. Similar to section 4 of the amendment, this section includes the updated rates for cardboard
recycling service.
10. The original contract stated that the rate adjustment made each year would be in comparison to
the Landfill Disposal Fee in effect in April 2018. All parties agree that this date was a holdover from
a previous issuance of the RFP, and that October 2018 is a more appropriate date since those are
the rates that were in affect when the proposals were received.
11. This section includes updated definitions for commercial roll cart, residential roll cart, and self -haul,
to accurately reflect other changes included in the amendment.
12. The previous solid waste contract allowed for monthly rental charges and additional fees to provide
lockbars for commercial dumpsters. The current contract does not allow these charges, yet Alaska
Waste (who held the previous contract) continued to charge these after the new contract took
Kodiak Island Borough
February 4, 2021
Assembly Regular Meeting Minutes
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AGENDA ITEM #5.A.
effect. This section of the amendment will clarify that those charges are not allowed, and that
Alaska Waste has refunded those customers who were incorrectly charged.
13. The RFP required proposers to include a breakdown of one of the monthly dumpster rates. When
Alaska Waste submitted their proposal the total rate was correct but they transposed some of the
amounts on their breakdown (i.e. inserted the Disposal rate portion on the Collection and
Administrative line). The correct breakdown is included in this amendment for incorporation into
the contract.
Residential Rate Adjustment:
Disposal and Tonnage under Section$37.43
11.03(c)(4)
FRFRate
019)
Adjustment
$1.22
July 1, 2020 Rate
[$38.65
CPI under Section 11.03(c)(1)
$9.94
$0.32
$10.26
PPI on fuel under Section 11.03(c)(2)
Fixed cost and profit under
Section 11.03(c)(3)(5)
$1.50
$1.08
($0.11)
No Change
$1.39
[$1.08
TOTAL
$49.95
$51.37
The same methodology has been used in the adjustments to commercial dumpster and roll -off rates
included in the amendment.
DVORAK moved to postpone indefinitely the motion to terminate (to dissolve) the contract.
ROLL CALL ON VOTE TO POSTPONE INDEFINITELY THE MOTION TERMINATE (TO DISSOLVE)
TO THE CONTRACT FAILED FIVE TO TWO: Kavanaugh, Smith, Symmons, Turner, and Dvorak
(NOES); Williams and Arndt (AYES).
ROLL CALL VOTE ON THE MAIN MOTION TO TERMINATE (TO DISSOLVE) THE CONTRACT
FAILED THREE TO FOUR: Turner, Arndt, and Kavanaugh (AYES); Symmons, Williams, Dvorak, and
Smith (NOES).
ARNDT moved to postpone to the next regular meeting of the Assembly of February 1811 , 2021.
MOTION FAILED: No second.
DVORAK moved to substitute the amendment to specify contract amendment version 2.3.2021
ROLL CALL VOTE ON THE MOTION TO POSTPONE FAILED THREE TO FOUR: Smith, Symmons
and Arndt, (AYES); Dvorak, Kavanaugh, Turner, and Williams (NOES).
ROLL CALL VOTE ON THE MAIN MOTION AS AMENDED CARRIED FOUR TO THREE: Dvorak,
Kavanaugh, Smith and Williams, (AYES); Arndt, Symmons, and Turner (NOES).
Kodiak Island Borough
February 4, 2021
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Page 5 of 9
Page 19 of 188
AGENDA ITEM #5.A.
2. Release All Executive Session Confidential Information From Amendment No. 1
Amending Contract No. FY2019-25 Residential And Commercial Solid Waste Collection
And Recycling Services To The Public.
Clerk's Note: The motions on the floor are as follows: amend the motion to read: move to release the
executive session documentation and the attorney's opinions on the Solid Waste Contract for FY2019-25
for release after the vote of the assembly on February 4t"; move to release all executive session
documents pertaining to the amendment to the Solid Waste Contract, including the attorney's cancelling
the contract.
Motion on the floor to release information was made after executive session on the January 21, 2021
regular meeting.
ROLL CALL VOTE ON THE AMENDMENT FAILED TWO TO FIVE: Turner and Arndt (AYES);
Kavanaugh, Smith, Symmons, Williams, and Dvorak (NOES).
ROLL CALL VOTE ON THE MAIN MOTION FAILED TWO TO FIVE: Turner and Arndt (AYES); Smith,
Symmons, Williams, Dvorak, and Kavanaugh (NOES).
CONSIDERATION OF CALENDAR - NEW BUSINESS
• None
CONTRACTS.
1. Change Order No. 12 Amending Contract No. FY2019-10 Architectural And Engineering
Services Term Contract For Design For The Borough Building Boiler Room Upgrades
Project.
DVORAK moved to authorize the Borough Manager to execute Change Order No. 12 in an amount not
to exceed $90,690.
Kodiak Island Borough Code 3.30.100 Change Orders - Manager Authority states that a change order
greater than five percent of approved contract amount or $50,000, whichever is lower, requires Assembly
approval.
This is a change order to the Borough's current term contract with Jensen Yorba Wall (JYW) to include
design services for the Borough Building Boiler Room Upgrades project. The scope of work for the project
will include replacing the boilers at the Borough Building and Maintenance Building, replacing the Borough
Building generator with a new generator to serve both buildings. Also associated mechanical, electrical,
and hazardous material abatement work.
In March 2020 the Assembly approved change orders to complete 35% design for this project. That work
is now complete, and this change order includes proceeding to 100% design, as well as bidding and
construction administration services. The goal is to complete design and put the project out for bid in
spring 2021 with construction to occur in fall 2021.
Kodiak Island Borough
February 4, 2021
Assembly Regular Meeting Minutes
Page 6 of 9
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AGENDA ITEM #5.A.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams, Arndt,
Dvorak, Kavanaugh, and Smith.
RESOLUTIONS
1. Resolution No. FY2021-30 Requesting Senators Lisa Murkowski And Dan Sullivan, And
Congressman Don Young To Take Actions Exempting Covid-19 Relief Funds From Federal
Income Taxation.
DVORAK moved to approve Resolution No. FY2021-30.
ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO TWO: Turner, Williams, Dvorak, Kavanaugh,
and Smith (AYES); Arndt and Symmons (NOES).
ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2021-28 Amending Kodiak Island Borough Code Of Ordinances Title 3
Revenue And Finance Chapter 3.25 Appropriation And Levy Section 3.25.030 Maximum
Allowable Tax Revenues, Limiting Restrictions To General Fund Property Tax Revenues.
SYMMONS moved to advance Ordinance No. FY2021-28 to public hearing at the next regular meeting of
the assembly on February 18, 2021.
At the request of the assembly, staff was asked to propose changes to the current maximum allowable
tax revenue KIB code section 3.25.030.
The purpose of the changes is to make the program less ambiguous, and easier to administer, while
focusing on the objective of limiting property tax increases. When the initiative was first adopted there was
some difficulty in sorting through the application of the maximum revenue limit as it might apply to non-
areawide taxes such as service area taxes, and to excise taxes which are levied only upon certain user
groups like transient occupancy taxes, tobacco taxes, marijuana taxes, and severance taxes. The initiative
was ambiguous in relation to service areas. Additionally, some of the sponsors of the initiative indicated
shortly after passage that the primary objective was areawide property taxes, not service area, excise, or
severance taxes.
For service areas, combining service areas in the same pool with areawide funds could adversely impact
either or both. The portion of the community paying taxes for service areas is less than the whole, and if
their ability to fund desired services were limited by actions of the whole Borough, including residents
outside the service area, that could make it difficult to administer service area functions in on orderly
manner. The revenue cap has been interpreted to be used to calculate the revenue limit for each service
area separately to avoid this issue. However, service areas often have greater fluctuations in tax revenue
demands from year to year due to smaller budgets and the magnitude of the impacts if there is a heavy
snow year or fluctuation in state funds available. Accordingly, the revenue cap as applied to service areas
does not achieve the primary objective of the initiative sponsors and can create unanticipated
administrative issues. Accordingly, the ambiguity regarding service areas under the revenue limitation
initiative can be resolved by excluding service area levies from the scope of the ordinance and focusing
on areawide funds.
Kodiak Island Borough
February 4, 2021
Assembly Regular Meeting Minutes
Page 7 of 9
Page 21 of 188
AGENDA ITEM #5.A.
With respect to excise taxes such as transient occupancy tax or tobacco tax, those taxes are paid primarily
by visitors or user groups and not by all residents in the borough. The pro statement in the voter pamphlet
concerning the measure indicated that the concern which motivated the initiative was annual increases in
property taxes. Other non -property taxes which are not paid by all residents need not be included to limit
the increases available for property taxes. Further, if the maximum revenues combines property tax and
other taxes in the same pool, a poor fish year or poor tourism year could shift the burden to property taxes
to make up the difference. If the limit is only on property taxes then the rate of property taxes is held to
only the natural increases or voter approved increases contemplated in the initiative.
Taxes restricted by MATR:
Tax Type Now
Severance yes
Excise yes
Transient Accommodations yes
Property yes - area wide
yes - non -area wide
Personal Property yes - area wide
yes - non -area wide
After
no
no
no
yes - area wide
no - non -area wide
yes - area wide
no - non -area wide
ROLL CALL VOTE ON THE MOTION CARRIED SIX TO ONE: Williams, Arndt, Dvorak, Smith, Symmons,
and Turner (AYES); Kavanaugh (NO).
OTHER ITEMS
• None.
CITIZENS' COMMENTS
The following spoke under citizens' comments:
Dan Rohrer
Sam Rohrer
ASSEMBLY MEMBER' COMMENTS
• Assembly Member Kavanaugh reported on the North Pacific Fisheries Council and the recent
Consolidation Committee meeting. The next Consolidation Committee meeting will be held on
February 22, 2021.
• Assembly Member Smith thanked the public for patience and reported on Covid-19.
• Assembly Member Turner remarked on the importance of governmental transparency.
• Assembly Member Dvorak reported on his efforts to secure laptops for Assembly member use.
• Assembly Member Symmons thanked citizens for their comments.
• Assembly Member Williams had no comment.
• Assembly Member Arndt had no comment.
Kodiak Island Borough Assembly Regular Meeting Minutes
February 4, 2021 Page 8 of 9
Page 22 of 188
ADJOURNMENT
DVORAK moved to adjourn the meeting.
AGENDA ITEM #5.A.
VOICE VOTE ON ADJOURNMENT CARRIED UNANIMOUSLY.
The meeting was adjourned at 8:54 p.m.
KODIAK ISLAND BOROUGH
William Roberts, Mayor
Kodiak Island Borough
February 4, 2021
ATTEST:
Alise L. Rice, Borough Clerk
Assembly Regular Meeting Minutes
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AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
Bayside Fire Hall
March 4, 2021
A regular meeting of the Kodiak Island Borough Assembly was held on March 4, 2021 at Bayside Fire
Hall, 4606 Mill Bay Rd. The meeting was called to order at 6:30 p.m.
The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge
of Allegiance.
Present was Mayor Bill Roberts, as were Assembly members Scott Arndt, Duane Dvorak, Julie
Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present
were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Assistant Clerk Mitchell
Davidson.
APPROVAL OF AGENDA
KAVANAUGH moved to approve the agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
APPROVAL OF MINUTES
• None.
CITIZENS' COMMENTS
The following spoke under citizens comments:
• Chris Bushell
• Louis Rocheleau
• Dan Rohrer
• Kurt Froening
AWARDS AND PRESENTATIONS
• None
COMMITTEE REPORTS:
• Assembly member Dvorak reported on the Kodiak Island Borough School District Board of
Education special meeting.
• Assembly member Kavanaugh reported on the Southwest Alaska Municipal Conference
(SWAMC).
• Assembly member Williams reported on the Solid Waste Advisory Board (SWAB).
PUBLIC HEARING
None.
Kodiak Island Borough
March 4, 2021
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AGENDA ITEM #5.A.
BOROUGH MANAGER'S REPORT
Manager Powers reported on the following:
• Participated in AML call on the current legislative session. The presentation and discussion
were pretty doom and gloom. Like most agencies and municipalities, the State has been
kicking the can and the end is in sight.
• There will be a downward trend on Community development funds, and other funds may be
withdrawn. No clear picture on what will happen on school funding or school bond debt
reimbursement.
• Participated in AML -ECHO call with Dr. Zink. Generally speaking, case counts look good with
exceptions for outbreaks in Southeast.
• "Vaccinations" continue to be delivered statewide. State will be doing "closeout" follow ups
with municipalities as they do their after -action analysis.
• Reviewed latest changes in CDC guidance for travel, close contacts, and quarantines.
• Follow up on numerous personnel items including disciplinary matter.
• No trips or travel planned at this time.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Roberts reported on the following:
Mayor Roberts commented on the joint work session with the City of Kodiak.
CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
A. Contract FY2021-13 Aerial Imagery Acquisition.
Motion on the table: " to authorize the Borough Manager to approve Contract FY2021-13."
This contract was introduced at the January 21, 2021 regular meeting and postponed to the regular
meeting on March 4, 2021.
Kodiak Island Borough (KIB) Code 3.30.020 - Limitation on Manager's Authority, states that a
contract exceeding $25,000 requires Assembly approval.
This is a professional services contract with Pictometry International Corp. dba EagleView in which
the contractor will provide the KIB with updated aerial imagery within the Kodiak Island Borough
over a six-year period for a total cost of $505,056.
Remotely Sensed Imagery is currently utilized by multiple KIB departments and by KIB constituents
via disparate means and for various purposes.
Imagery has been used in the past to assess remote properties. This is a typical assessing industry
practice in which the International Association of Assessing Officers (IAAO) has created guidelines
for and can be found in a document titled `Standard on Mass Appraisal of Real Property'. This
Kodiak Island Borough
March 4, 2021
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AGENDA ITEM #5.A.
document, approved in July 2017, notes that "Orthophoto images (minimum 6 -inch pixel resolution
in urban/suburban and 12 -inch resolution in rural areas, updated every 2 years in rapid -growth areas
or 6-10 years in slow -growth areas" and "oblique images capable of being used for measurement
verification" should be used as an alternative to periodic on-site inspections. In the KIB, on-site
inspections of most remote areas are often costly and, in some cases, very difficult or even
impossible to perform. Alternative methods are very appropriate in these areas.
Fulfilling assessing industry standards requires timely data collection. This can be controlled through
temporal resolution, or the ability to collect data when best results can be obtained. In most cases
post -disaster imagery must also be collected quickly. To fulfill these requirements, EagleView will
collect aerial imagery after snow melts and before leaf out occurs. Additionally, EagleView can
usually provide imagery within days or hours of qualifying natural disasters.
EagleView's proposal contained an aggregate of value-added products that the other proposals did
not offer. These value-added products included 6 -inch spatial resolution imagery over the entire
collection area (not only the road system), oblique imagery, access to an online tool for viewing
imagery in the KIB, and participation in the Disaster Response Program.
Paper and digital maps are often created using Imagery as a basemap on which parcels, zoning,
tsunami, or other geographic data can be overlayed and viewed. Digital map viewers with imagery
basemaps are also created and published online for public, KIB, Kodiak City, etc. use. It is probable
that many recently created maps do not reflect what is on the ground as imagery has not been
collected since 2018 (Road System only).
The use of imagery can lower costs and save time. Imagery can save the KIB money on fuel,
transportation (boat, car, and airplane), staffing, etc. If imagery is collected at the same location at
two different times the staffing costs will dwindle even further as change detection will highlight areas
that assessors, code enforcement, etc. may need to focus on (specifically properties that are difficult
to access). Updated imagery can also be used to digitize vector GIS layers (e.g. roads, building
footprints, etc.) which is an alternative to collecting data with a GPS unit.
Four proposals were received in response to the request for proposal (RFP). Each proposal was
accompanied by required imagery samples. Proposals were reviewed by a selection committee
consisting of the community development director, the assessing director, and the GIS analyst. The
evaluation and selection criteria were made available in the request for proposal. Proposals were
scored by each member of the selection committee according to the evaluation and selection criteria
and the top scoring proposal was selected. Imagery Samples were provided to the committee by
the GIS Analyst. Each imagery sample was given the name of A, B, C, or D (the company name
was not provided) to remain fair to each company. Each company was ranked based on the base
product proposal. A standardized list of questions was used by the GIS Analyst to contact company
references. Answers to all questions were transcribed by the GIS Analyst and were shared with the
selection committee members for scoring purposes. EagleView received the highest overall ranking
and was selected for this reason.
After selection, all bidders were notified and given fourteen days to protest the selection. No protests
were received.
Kodiak Island Borough
March 4, 2021
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AGENDA ITEM #5.A.
If the provided contract is approved by the Assembly, EagleView will most likely begin planning for
imagery collection in February or March; it will take EagleView two months to prepare for the initial
data acquisition.
It is important to note that the RFP, evaluation process, and unsigned contract were thoroughly
reviewed by the attorney for compliance with KIB code and state law.
The official request for proposal, budgetary transaction reports from 2013 to present, examples of
all submitted imagery samples, and the scoring matrix have been included in this packet with a few
exceptions. Some items have been redacted as requested by Quantum Spatial.
ROLL CALL VOTE ON THE MOTION FAILED ONE TO SIX: Dvorak (AYE); Arndt, Kavanaugh,
Smith, Symmons, Turner, and Williams (NOES).
B. Resolution No. FY2021-29 Authorizing Memorandum Of Agreement With
The Alaska Department Of Transportation And Public Facilities For
Construction Of The Otmeloi Way Rehabilitation Project.
This item was introduced at the January 21, 2021 regular meeting and postponed to March 4, 2021.
The Otmeloi Way Reconstruction project has been in the works for many years. This project was
initiated when the water and sewer infrastructure was being constructed within Otmeloi
Way. Resolution 97-05 documented the Borough's willingness to take over ownership and
maintenance of the road if the State improved it to Borough road construction standards.
In 2005, the Borough received a $3,300,000 State Legislative Grant for the project which would need
to be first spent on a reconnaissance study to determine the scope of work necessary. The Borough
E/F staff was short-handed and requested that the grant be administered by the State Department
of Transportation. The State commissioned the reconnaissance study and began the planning and
design phases. The project includes re -aligning the roadway, re -paving, constructing a separated
pedestrian path, and street lighting.
Assuming ownership of the roadway requires the ability to also maintain it. In the 2016 local election,
property owners within Road Service Area No. 1 and property owners living adjacent to Otmeloi Way
voted in favor of altering the boundaries of Road Service Area No. 1 so that the road could be
maintained by Road Service Area No. 1 if the Borough were to take ownership of the road.
After more than ten years, it was clear that the $3,300,000 would not be sufficient funding for the
project. Resolution No. FY2019-23 authorized an application to the Community Transportation
Program (CTP) which would supplement the state funding with federal funds. The Borough received
notice that CTP funds are approved, and the project was fully funded. To commit the CTP funds and
move ahead with construction of the project, the Borough must enter into a Memorandum of
Agreement with the State of Alaska.
ARNDT moved to postpone for sixty days.
Kodiak Island Borough
March 4, 2021
Assembly Regular Meeting Minutes
Page 4 of 9
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AGENDA ITEM #5.A.
ROLL CALL VOTE ON THE MOTION TO POSTPONE FAILED TWO TO FIVE: Symmons and Arndt
(AYES); Kavanaugh, Smith, Turner, Williams, and Dvorak (NOES).
ROLL CALL VOTE ON THE MAIN MOTION TO AUTHORIZE FAILED THREE TO FOUR: Dvorak,
Kavanaugh, and Williams (AYES); Smith, Symmons, Turner, and Arndt (NOES).
CONSIDERATION OF CALENDAR - NEW BUSINESS
CONTRACTS
• None
RESOLUTIONS
1. Resolution No. FY2021-31 Conveying Tax Foreclosed Property To The City Of
Ouzinkie As Provided In AS 29.45.450.
DVORAK moved to approve Resolution No. FY2021-31.
On November 4, 2020, the Kodiak Island Borough received the Clerk's Deed for PID19915, the
property is located at 4307 Fourth Street Ouzinkie, AK previously owned by Dan Soderberg.
Pursuant to Alaska State Statute Sec. 29.45.450, unredeemed property in a city can be deeded to
the city upon payment of Borough taxes and costs of foreclosure.
The City of Ouzinkie has contacted the Kodiak Island Borough and provided the minutes from the
City of Ouzinkie Regular Meeting on January 20, 2021, documenting the foreclosed property was
voted to purchase for taxes due by the City of Ouzinkie in the amount of $2,536.40.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner,
Williams, Arndt, Dvorak, and Kavanaugh.
2. Resolution No. FY2021-32 Adopting The Determination Of Population Of The
Unincorporated Community Of The Native Village Of Karluk.
KAVANAUGH moved to adopt Resolution No. FY2021-32.
Each year the Borough receives an application from the Department of Community of Commerce
and Economic Development (DCCED) for the Borough and for the Native Village of Karluk to
participate in the State's Community Assistance Program (CAP). The eligibility requirements for the
Native Village contains two criteria:
1) must have a minimum, permanent population of 25
2) must provide at least three services from a list of seven.
For FY22, DCCED's population determination for the Native Village was 22, which is less than the
required minimum for participation in the program.
Kodiak Island Borough
March 4, 2021
Assembly Regular Meeting Minutes
Page 5 of 9
Page 28 of 188
AGENDA ITEM #5.A.
Since DCCED uses a statistical method to calculate population, they allow two alternate methods
for determining population counts. The Karluk IRA Tribal Council representative contacted staff
indicating they were going to submit a completed Head Count Census, which is one of the State
approved alternative methods.
Staff has received a completed census from the Karluk IRA Tribal Council indicating their
population is 26 and now the Assembly must adopt a resolution affirming the population census.
This resolution will be included with the Native Village of Karluk's application to the State which will
satisfy the population requirement for the assistance program.
This resolution must be received by DCCED by April 1, 2021.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams,
Arndt, Dvorak, Kavanaugh, and Smith.
3. Resolution No. FY2021-33 Approving The Native Village Of Karluk And The
Karluk IRA Tribal Council As An Unincorporated Community For Participation
In The FY22 Community Assistance Program.
KAVANAUGH moved to approve Resolution No. FY2021-33.
This resolution identifies the Native Village of Karluk as an unincorporated community that meets
the Community Assistance Program eligibility criteria established under AS 29.60.865 - AS 29-60-
879 and 3 AAC 180.110.
The Native Village of Karluk has 25 residents or more, and that the Karluk IRA Tribal Council
provides at least three of the following: fire protection, emergency medical, water and sewer, solid
waste management, public road or ice road maintenance and public health or search and rescue
services.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Turner, Williams, Arndt, Dvorak,
Kavanaugh, Smith, and Symmons.
4. Resolution No. FY2021-34 Conveying Tax Foreclosed Property To The City Of
Port Lions As Provided In AS 29.45.450.
ARNDT moved to approve Resolution No. FY2021-34.
On November 4, 2020 the Kodiak Island Borough received the Clerk's Deed for PID 20442, the
property is located at 135 Kizhuyak Drive, Port Lions, AK previously owned by Judith Clayton.
Pursuant to Alaska State Statute Sec. 29.45.450, unredeemed property in a city can be deeded to
the city upon payment of Borough taxes and costs of foreclosure.
Kodiak Island Borough
March 4, 2021
Assembly Regular Meeting Minutes
Page 6 of 9
Page 29 of 188
AGENDA ITEM #5.A.
The City of Port Lions has contacted the Kodiak Island Borough and provided the minutes from the
City of Port Lions Regular Meeting on January 14, 2021 documenting the foreclosed property was
voted to purchase for taxes due by the City of Port Lions in the amount of $6,633.58.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Williams, Arndt, Dvorak,
Kavanaugh, Smith, Symmons, and Turner.
ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2021-30 Amending Kodiak Island Borough Code Of
Ordinances Title 2 Administration And Personnel, Chapter 2.145 Solid Waste
Advisory Board, Section 2.145.010 Created - Membership Adding An Ex
Officio High School Student Representative.
ARNDT moved to advance to public hearing at the next regular meeting of the Assembly on March
18, 2021.
The Solid Waste Advisory Board has discussed and respectfully requests consideration to update
the Borough Code Chapter 2.145 Solid Waste Advisory Board, Section 2.145.010 Created —
Membership to allow the addition of a High School Student Representative to participate as an ex
officio member of the board.
The board has discussed the inclusion of a High School Student representative that can assist in
the enhancement of outreach to KIBSD students and youth in our community. The members realize
that student interaction and participation in education may be best performed by peers and provides
an opportunity to students to take a hands-on role in disseminating materials and ideas related to
the citizen roles in solid waste management, waste reduction and recycling efforts.
Board member Terri Pruitt has contacted Lindsey Glenn, Student Council Advisor to discuss this
inclusion and the response was very positive. At the February 3, 2021 meeting the board was
introduced to Miss Bralyn Nixon and Lindsey Glenn who participated in the discussion regarding
the request for the creation of this new ex officio position.
The present goal is to have students develop educational materials not limited to videos, info
graphics, artwork with the goal of having a Kodiak centric flair created by students, for students.
This cooperative effort will result in a pathway to stimulate youth to consider not only local issues
associated with the environment but realize that local efforts effect the entire planet.
The term length shall be one year beginning in April of each year to allow for the organization of
the student council and the forwarding of the candidate each year.
ROLL CALL VOTE ON THE MOTION CARRIED UANANIMOUSLY: Arndt, Dvorak, Kavanaugh,
Smith, Symmons, Turner, and Williams.
Kodiak Island Borough
March 4, 2021
Assembly Regular Meeting Minutes
Page 7 of 9
Page 30 of 188
AGENDA ITEM #5.A.
2. Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter
4.110, Service Area No. 2, Eliminating The Service Area Board.
DVORAK moved to postpone Ordinance No. FY2021-31 to the regular meeting of the Assembly
on April 15tH
A review of the code has revealed that the Service Area Board for Service Area No. 2, under KIBC
4.110, does not actively operate because the water and sewer services in this area of the Borough
are provide by the City of Kodiak. All water, sewer, and infrastructure in Service Area No. 2 was
transferred to the City of Kodiak.
There is not a need for Service Area No. 2 to actively have a board or operate as an active Service
Area so long as the City of Kodiak continues to provide water and sewer services to Service Area
No. 2 residents. However, Service Area No. 2 may be needed in the future in the event the City of
Kodiak were to cease providing the services dissolving Service Area No. 2 would require a public
vote and could leave the area without authority to provide services in the future if needed.
ROLL CALL VOTE ON THE MOTION TO POSTPONE CARRIED SIX TO ONE: Dvorak,
Kavanaugh, Smith, Symmons, Williams, and Arndt (AYES); Turner (No).
OTHER ITEMS
1. Pending Legal Review - Alaska Waste's Requested Changes To
Amendment No. 1 Contract No. FY2019-25.
KAVANAUGH moved to amend Amendment No. 1 Contract No. FY2019-25 by establishing a date
certain of March 15, 2021.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Smith, Symmons,
Turner, Williams, Arndt, and Dvorak.
2. Letter Of Support To Governor Dunleavy Re: John Jensen Reappointment
To The North Pacific Fishery Management Council.
ARNDT moved to amend Amendment No. 1 Contract No. FY2019-25 by establishing a date certain
of March 15, 2021.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner,
Williams, Arndt, Dvorak, and Kavanaugh.
CITIZENS' COMMENTS
The following spoke under citizens comments:
• Dan Rohrer
• Susan Schmeisser
Kodiak Island Borough
March 4, 2021
Assembly Regular Meeting Minutes
Page 8 of 9
Page 31 of 188
AGENDA ITEM #5.A.
ASSEMBLY MEMBER' COMMENTS
• Assembly Member Williams commented on assembly contracts and her upcoming
SWAMC presentation.
• Assembly Member Smith commented on the interplay between contracts and the budgeting
process.
• Assembly Member Symmons commented on the assembly process.
• Assembly Member Kavanaugh had no comment.
• Assembly Member Turner had no comment.
• Assembly Member Arndt had no comment.
• Assembly Member Dvorak commented on the upcoming Tax -Free day and the impacts of
shopping local.
ADJOURNMENT
ARNDT moved to adjourn the meeting.
VOICE VOTE ON ADJOURNMENTCARRIED UNANIMOUSLY.
The meeting was adjourned at 9:04 p.m.
KODIAK ISLAND BOROUGH
William Roberts, Mayor
Kodiak Island Borough
March 4, 2021
ATTEST:
Alise L. Rice, Borough Clerk
Assembly Regular Meeting Minutes
Page 9 of 9
Page 32 of 188
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
March 18, 2021
A regular meeting of the Kodiak Island Borough Assembly was held on March 18, 2021 at Bayside
Fire Hall, 4606 East Rezanof Drive. The meeting was called to order at 6:30 p.m.
The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge
of Allegiance.
Present was Mayor Bill Roberts as were Assembly members Scott Arndt, Duane Dvorak, Julie
Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also present were
Borough Manager Michael Powers, Borough Clerk Alise Rice, and Assistant Clerk Mitchell Davidson.
APPROVAL OF AGENDA
Arndt moved to approve the agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
APPROVAL OF MINUTES
• None.
CITIZENS' COMMENTS
The following spoke under citizens comments:
• Bill Oliver
• Dan Rohrer
• Russell Pruitt
• Chris Lynch
• Jascha Zbitnoff
• Clark Yatsik
• Ben Pruitt
• Theresa Peterson
• Louis Rocheleau
• Alexus Kwachka
• Mike Milligan
• Justin Thran
AWARDS AND PRESENTATIONS
None
COMMITTEE REPORTS:
• Assembly member Dvorak reported on the Kodiak College Advisory Board Meeting.
• Assembly member Kavanaugh reported on the Consolidation Committee and its upcoming
meeting on Monday, March 22nd
Kodiak Island Borough
March 18, 2021
Assembly Regular Meeting Minutes
Page 1 of 9
Page 33 of 188
AGENDA ITEM #5.A.
Assembly member Williams reported on the Architectural Review Board and its projects:
borough boiler room, leachate treatment plant, and landfill closure.
PUBLIC HEARING
A. Ordinance No. FY2021-30 Amending Kodiak Island Borough Code Of Ordinances Title 2
Administration And Personnel, Chapter 2.145 Solid Waste Advisory Board, Section
2.145.010 Created - Membership Adding An Ex Officio High School Student
Representative.
KAVANAUGH moved to adopt Ordinance No. FY2021-30.
Introduced and advanced to public hearing at the regular meeting of the assembly on March 4, 2021.
The Solid Waste Advisory Board has discussed and respectfully requests consideration to update the
Borough Code Chapter 2.145 Solid Waste Advisory Board, Section 2.145.010 Created — Membership
to allow the addition of a High School Student Representative to participate as an ex officio member
of the board.
The board has discussed the inclusion of a High School Student representative that can assist in the
enhancement of outreach to KIBSD students and youth in our community. The members realize that
student interaction and participation in education may be best performed by peers and provides an
opportunity to students to take a hands-on role in disseminating materials and ideas related to the
citizen roles in solid waste management, waste reduction and recycling efforts.
Board member Terri Pruitt has contacted Lindsey Glenn, Student Council Advisor to discuss this
inclusion and the response was very positive. At the February 3, 2021 meeting the board was
introduced to Miss Bralyn Nixon and Lindsey Glenn who participated in the discussion regarding the
request for the creation of this new ex officio position.
The present goal is to have students develop educational materials not limited to videos, info graphics,
artwork with the goal of having a Kodiak centric flair created by students, for students.
This cooperative effort will result in a pathway to stimulate youth to consider not only local issues
associated with the environment but realize that local efforts effect the entire planet.
The term length shall be one year beginning in April of each year to allow for the organization of the
student council and the forwarding of the candidate each year.
All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly
and will be approved by one motion. There will be no separate discussion of these items unless an
Assembly member so requests, in which case the item will be removed from the Consent Agenda and
considered in its normal sequence on the agenda.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Smith,
Symmons, Turner, and Williams.
Kodiak Island Borough
March 18, 2021
Assembly Regular Meeting Minutes
Page 2 of 9
Page 34 of 188
AGENDA ITEM #5.A.
BOROUGH MANAGER'S REPORT
Manager Powers Reported on the following
• Stimulus 3- has been signed into law, lawsuits have been threatened.
• The Borough is eligible for $2.5M to be spent to replace revenue (tax) losses due to Covid19,
water, sewer, and broadband.
• 1 will be bringing forth a primer on the laws and regulations that are to be stated.
• Shots -Clinics continue on the island, anyone over the age of 16 is eligible.
• Department of Health and Social Services Grant. - These are grant requests for testing,
shots, and outreach to the underserved utilizing Kodiak Kodiak Area Native Association and
Kodiak Community Health Center to provide these activities through 2021.
•
These proposals have been sharded with the City in order to coordinate if they so desired.
•
Summer Travel -Airlines announcing pre -pandemic number of flights to Alaska this summer.
State is supporting testing and vaccinations.
•
Worked with Borough Clerk and Mayor for streamlined procedures for agenda items.
•
Reviewed budgets and updates from staff.
•
Reviewed State budget proposals, changes in State revenues and related items.
•
Addressed a few personnel matters.
•
Touch tank cleaning and rehabilitation nearly completed.
•
Discussion on various borough projects including schools, fish crossings, and Chiniak
properties.
•
I will be out of the office on Friday March 19. Dave Conrad will be in charge and I am available
by cell.
MESSAGES FROM THE BOROUGH MAYOR
Mayor Roberts Reported on the following:
• A meeting between Bill Thomas, an official from the Governor's Office, the Borough Manager,
and himself. He stated their promotion of the Alaska Marine Highway System.
• The progress of Covid-19 vaccination distribution in Kodiak and the upcoming vaccination
clinic on Saturday, March 20t"
CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
• None.
CONSIDERATION OF CALENDAR - NEW BUSINESS
A. Amendment No. 1 Amending Contract No. FY2019-25 Residential And Commercial
Solid Waste Collection And Recycling Services.
WILLIAMS moved to accept the first amendment, Version 2 to Contract No. FY2019-25 by complete
substitution.
The Mayor may place an item on the table for discussion with no motion. Should the assembly decide
to make a motion it would be in order to state the motion, discuss, and vote.
Kodiak Island Borough
March 18, 2021
Assembly Regular Meeting Minutes
Page 3 of 9
Page 35 of 188
AGENDA ITEM #5.A.
At the March 11, 2021 Work Session the Clerk was instructed to add Amendment No. 1 Amending
Contract No. FY2019-25 to the March 18, 2021 Regular Meeting Agenda for discussion.
Items added to the regular meeting during packet review are published for public review the following
Wednesday.
KAVANAUGH moved to amend the motion by striking the word `residential', that is used as a
descriptive adjective, from `roll carts'.
ROLL CALL VOTE ON THE AMENDMENT TO STRIKE CARRIED UNANIMOUSLY: Kavanaugh,
Smith, Symmons, Turner, Williams, Arndt, and Dvorak.
SYMMONS moved to insert the word `immediately' under the section: Refunds on page 9, number
16.
KAVANAUGH moved to substitute `immediate' with `upon request, and within 60 -days'.
VOICE VOTE ON THE MOTION TO SUBSTITUTE `IMMEDIATE' WITH UPON REQUEST... FAILED
UNANIMOUSLY: Symmons, Turner, Williams, Arndt, Dvorak, Kavanaugh, and Smith.
DVORAK moved to substitute the amendment to include language at the end of the sentence (pg. 9,
line 16) that reads: `will refund any overpayment, if a credit will extend beyond three billing cycles'.
ROLL CALL VOTE ON THE MOTION TO SUBSTITUTE TO INCLUDE LANGUAGE FAILED ONE
TO SIX: Dvorak (AYE); Turner, Williams, Arndt, Kavanaugh, Smith, and Symmons (NOES).
SMITH moved to substitute the amendment to read `... shall either credit the customer's account or
refund any overpayment within thirty (30) days of signing this amendment.'
ROLL CALL VOTE ON THE MOTION TO SUBSTITUTE TO INCLUDE CREDIT ACCOUNT
CARRIED SIX TO ONE: Williams, Dvorak, Kavanaugh, Smith, Symmons, and Turner (AYES); Arndt
(NO).
ROLL CALL VOTE ON THE MAIN MOTION TO ACCEPT THE FIRST AMENDMENT, VERSION 2
TO CONTRACT NO. FY2019-25 BY COMPLETE SUBSTITUTION CARRIED SIX TO ONE:
Dvorak, Kavanaugh, Smith, Symmons, Williams, and Arndt (AYES); Turner (NO).
RESOLUTIONS
A. Reconsideration Of The Vote Taken On March 4, 2021 "Approve Resolution No.
FY2021-29 Authorizing Memorandum Of Agreement With The Alaska Department Of
Transportation And Public Facilities For Construction Of The Otmeloi Way
Rehabilitation Project.
Kodiak Island Borough
March 18, 2021
Assembly Regular Meeting Minutes
Page 4 of 9
Page 36 of 188
AGENDA ITEM #5.A.
KAVANAUGH moved to approve reconsideration of the vote taken on March 4, 2021 to approve
Resolution No. FY2021-19.
On March 5, 2021 Assembly member Smith filed an Affidavit Of Reconsideration with the Borough
Clerk to reconsider the vote taken on March 4, 2021 to approve Resolution No. FY2021-19,
Assembly member Williams seconded the reconsideration.
The vote to approve Resolution No. FY2021-19 taken at the regular meeting of the assembly on
March 4, 2021 failed three to four: Dvorak, Kavanaugh, and Williams (AYES); Smith, Symmons,
Turner, and Arndt (NOES.
Any member on the prevailing side of the vote may file with for reconsideration by 5:00 p.m. the
next business day. Any member that voted may seconded the reconsideration regardless of how
they voted . The reconsideration shall be taken up at the next regular meeting of the assembly.
ROLL CALL VOTE ON THE MOTION TO RECONSIDER THE VOTE TAKEN CARRIED FOUR TO
THREE: Dvorak, Kavanaugh, Smith, and Williams (AYES); Arndt, Symmons, and Turner (NOES).
The Mayor recessed the meeting at 7:55 p.m. and reconvened at 8:05 p.m.
B. Resolution No. FY2021-29 Authorizing Memorandum Of Agreement With The Alaska
Department Of Transportation And Public Facilities For Construction Of The Otmeloi
Way Rehabilitation Project.
The motion on the floor is to approve Resolution No. FY2021-19.
This item was introduced at the January 21, 2021 regular meeting and postponed to March 4, 2021.
The Otmeloi Way Reconstruction project has been in the works for many years. This project was
initiated when the water and sewer infrastructure was being constructed within Otmeloi Way.
Resolution 97-05 documented the Borough's willingness to take over ownership and maintenance
of the road if the State improved it to Borough road construction standards.
In 2005, the Borough received a $3,300,000 State Legislative Grant for the project which would
need to be first spent on a reconnaissance study to determine the scope of work necessary. The
Borough E/F staff was short-handed and requested that the grant be administered by the State
Department of Transportation. The State commissioned the reconnaissance study and began the
planning and design phases. The project includes re -aligning the roadway, re -paving, constructing
a separated pedestrian path, and street lighting.
Assuming ownership of the roadway requires the ability to also maintain it. In the 2016 local
election, property owners within Road Service Area No. 1 and property owners living adjacent to
Otmeloi Way voted in favor of altering the boundaries of Road Service Area No. 1 so that the road
could be maintained by Road Service Area No. 1 if the Borough were to take ownership of the road.
After more than ten years, it was clear that the $3,300,000 would not be sufficient funding for the
project. Resolution No. FY2019-23 authorized an application to the Community Transportation
Kodiak Island Borough
March 18, 2021
Assembly Regular Meeting Minutes
Page 5 of 9
Page 37 of 188
AGENDA ITEM #5.A.
Program (CTP) which would supplement the state funding with federal funds. The Borough
received notice that CTP funds are approved, and the project was fully funded. To commit the CTP
funds and move ahead with construction of the project, the Borough must enter into a Memorandum
of Agreement with the State of Alaska.
ROLL CALL VOTE ON THE MOTION TO APPROVE RESOLUTION 2021-19 CARRIED FIVE TO
TWO: Dvorak, Kavanaugh, Smith, Turner, and Williams (AYES); Symmons and Arndt (NOES).
C. Resolution No. FY2021-35 Accepting Volunteer Fire Assistance Grants For The
Bayside Volunteer Fire Station And Womens Bay Volunteer Fire Station.
ARNDT moved to approve Resolution No. FY2021-35.
Volunteer Fire Assistance (VFA) funds provide assistance in training, equipment purchases, and
prevention activities, on a cost share basis. The assistance is provided to increase firefighter safety,
improve the firefighting capabilities of rural volunteer fire departments, and enhance protection in
the urban-wildland interface.
Only fire departments with a service area of less than 10,000 people and registered with the State
Fire Marshall are eligible. An application for Volunteer Fire Assistance was submitted to the USDA
Forest Service through the State of Alaska, Division of Forestry, on behalf of the Bayside Volunteer
Fire Station and Womens Bay Volunteer Fire Station.
Grant monies of $4,500 have been award for the Bayside Volunteer Fire Station and $4,350.06 for
the Womens Bay Volunteer Fire Station.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Smith, Symmons,
Turner, Williams, Arndt, and Dvorak.
ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2021-29 Repealing Sections Of Kodiak Island Borough Code, Title
4, Service Areas Pertaining To Certain Exemptions For Road Maintenance Services
For Properties Along State Roads.
DVORAK moved to advance Ordinance No. FY2021-29 to public hearing at the next Regular
Meeting of the Assembly on Thursday, April 1, 2021.
This ordinance will affect the following code sections and corresponding service area boards.
• Womens Bay Service Area, Chapter 4.50, Section 4.50.015 Service area exemptions.
• Monashka Bay Road Service Area, Chapter 4.60, Section 4.60.015 Service area
exemptions.
• Service Area No. 1, Chapter 4.70, Section 4.70.015 Service area exemptions.
• Bayview Road Service Area, Chapter 4.90, Section 4.90.015 Service area exemptions.
Kodiak Island Borough
March 18, 2021
Assembly Regular Meeting Minutes
Page 6 of 9
Page 38 of 188
AGENDA ITEM #5.A.
Kodiak Island Borough adopted KIB Ordinance No. 97-28, which provided the borough mayor
discretion to exempt certain properties within established road service areas, lying along state road
rights-of-way exclusively, from paying the established road service area assessment upon a
determination that the properties did not receive any service. This ordinance was subsequently
amended by KIB Ordinance No. 98-04, in order to reflect the borough's transition from the Strong
Mayor Form of government to the manager form of government.
Exempting said properties from tax levy by ordinance alone, and at the discretion of the borough
manager solely, provides for a property tax exemption not authorized by state law and constitutes
a defacto amendment of the road service area boundary without the required election process
prescribed under KIB Code Chapter 4.05, Formation and Modification of Service Areas
It is inequitable to consider the owners of exempted properties along state roads as fully
empowered members of the service area, as originally voted on at the formation of said service
areas, when they are eligible to run for elected service area board seats when they do not appear
to have a vested interest in the levels of service to be provided and the determination of the
appropriate level of taxation for such services.
Even though they may not receive a direct service for road maintenance, the property owners along
state roads may receive some benefit from the construction and maintenance of nearby and
surrounding borough roads which may provide more efficient access to their property, provide
drainage improvements to or from the contiguous vicinity, local road access for the cost effective
delivery of other desirable services in the general area, such as for heating fuel, electricity,
communications, water and sewer utilities, and improved emergency response access.
Other indirect benefits may also accrue to the land owners along state roads provided by the detour
around occasional blockage of state roads due to road maintenance, disaster or other utility
construction or maintenance without the ability to deliver road services to areas not fronting state
rights-of-way the owners of land fronting on state rights-of-way would be less able to develop their
lands behind the state road frontage, to the detriment of both the land owners along state roads
and the community as a whole.
If the Assembly determines that these parcels are not benefitted from the service area services and
the service area boundaries should be altered to remove the parcels, then the process in KIBC
4.05 may be followed and a vote on the issue held in the appropriate area affected to ratify an
ordinance altering the service area boundaries.
ROLL CALL VOTE ON THE MOTION FAILED FOUR TO THREE: Williams, Arndt, and Dvorak
(AYES); Smith, Symmons, Turner, and Kavanaugh (NOES).
OTHER ITEMS
Confirmation Of Mayoral Appointment To The Board Of Equalization, Mr. Robert
Tucker.
DVORAK moved to confirm the mayoral appointment of Mr. Robert Tucker to the Board of
Equalization for a term to expire December 2023.
Kodiak Island Borough
March 18, 2021
Assembly Regular Meeting Minutes
Page 7 of 9
Page 39 of 188
AGENDA ITEM #5.A.
Mr. Tucker currently serves on the Board of Equalization as an alternate. This appointment would
place Mr. Tucker in a currently vacant seat with a term to expire December 31, 2023.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Williams,
Arndt, Dvorak, Kavanaugh, and Smith.
2. Confirmation Of Mayoral Appointments To The Consolidation Committee City
Representatives
ARNDT moved to confirm mayoral appointments to the consolidation committee.
The City of Kodiak has requested Councilmember John Whiddon, Mayor Pat Branson, And Deputy
Manager Josie Bahnke for representation on the Consolidation Committee.
Resolution No. FY2019-07
Section 1 Created Membership. The formation of the committee will consist of the following nine
members:
1 Borough government representative and 1 alternate
1 City government representatives and 1 alternate
1 Borough 2nd class city/village representative and one alternate
Up to 6 At -large members
The Borough Manager and City Manager, or their designees shall service as Ex -Officio
members.
Section 2: Organization. The chairperson shall be assigned by the Borough Mayor and the vice
chairperson shall be elected by the committee. The chairperson shall report to the entire
Assembly on behalf of the committee.
Section 3: Appointments. The Mayor shall appoint the members of the committee subject to
confirmation of the Assembly.
ROLL CALL VOTE ON THE MOTION PASSED UNANIMOUSLY: Turner, Williams, Arndt, Dvorak
Kavanaugh, Smith, and Symmons.
3. Letter Alaska Fishing Community's Letter To The Biden Administration's Climate
Task Force.
ARNDT moved to confirm mayoral appointments to the consolidation committee.
ROLL CALL VOTE ON THE MOTION CARRIED FIVE TO TWO: Dvorak, Kavanaugh, Smith,
Symmons, and Turner (AYES); Williams and Arndt (NOES).
CITIZENS' COMMENTS
None.
Kodiak Island Borough
March 18, 2021
Assembly Regular Meeting Minutes
Page 8 of 9
Page 40 of 188
AGENDA ITEM #5.A.
ASSEMBLY MEMBER' COMMENTS
• Assembly Member Williams had no comments.
• Assembly Member Smith commented on the work done by staff on the Touch Tank
restoration.
• Assembly Member Turner had no comments.
• Assembly Member Kavanaugh shared about upcoming NOAA conference calls for public
input.
• Assembly Member Symmons commented on the beneficial aspects of failure.
• Assembly Member Dvorak commented on the process of reviewing the Solid Waste
Contract.
• Assembly Member Arndt had no comments.
ADJOURNMENT
ARNDT moved to adjourn the meeting.
VOICE VOTE ON ADJOURNMENT
The meeting was adjourned at 9:19 p.m.
KODIAK ISLAND BOROUGH
William Roberts, Mayor
Kodiak Island Borough
March 18, 2021
ATTEST:
Alise L. Rice, Borough Clerk
Assembly Regular Meeting Minutes
Page 9 of 9
Page 41 of 188
AGENDA ITEM #5.A.
KODIAK ISLAND BOROUGH
Assembly Regular Meeting
April 1, 2021
A regular meeting of the Kodiak Island Borough Assembly was held on April 1, 2021, in the
Bayside Volunteer Fire Department - 4606 East Rezanof Drive of the Kodiak Island Borough
Building, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m.
The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the
Pledge of Allegiance.
Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie
Kavanaugh, Geoffrey Smith, Dennis Symmons, James Turner, and Aimee Williams. Also
present were Borough Manager Michael Powers, Borough Clerk Alise Rice, Deputy Clerk Lina
Cruz, and Assistant Clerk Mitchell Davidson.
APPROVAL OF AGENDA
ARNDT, moved to approve the agenda.
VOICE VOTE ON THE MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
Correction To Meeting Minutes Of May 21, 2020.
ARNDT moved to approve the correction to meeting minutes of May 21, 2020.
ROLL CAL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak,
Kavanaugh, Smith, Symmons, Turner, and Williams.
CITIZENS' COMMENTS
The following spoke under citizens comments:
• Richard Carstens
• Dave Conrad
AWARDS AND PRESENTATIONS
• None
Committee Reports
• None.
Public Hearing
• None.
Kodiak Island Borough Assembly Regular Meeting Minutes
April 1, 2021 Page 1 of 4
Page 42 of 188
AGENDA ITEM #5.A.
Borough Manager's Report
Borough Manager Powers reported on the following:
The Borough is mourning the loss of John Rhines, PC Network Tech II, a bright light and well -
loved employee who left us too soon.
• Attended Agenda Setting with the Mayor and Clerk.
• Problem solved with the Clerk on various items.
• Worked with staff on budgets for the Manager's Budget reviewing the latest
information on expenses, revenues, and capital needs.
• Met with Engineering and Facilities staff to discuss project status. Borough Building,
Landfill, Leachate Treatment, Hospital, and Kodiak Fisheries Research Center
• Reviewed payroll, accounts payable, and finance documents as part of the normal
processes.
• Discussed bond refunding options through the State program, waiting to hear back
from Wells Fargo on their proposal.
• Devoted a significant amount of time to personnel issues.
• No off -island Meetings or Conferences scheduled.
Messages from the Borough Mayor
The Borough Mayor announced the appointment of Bralyn Nixon as ex officio
student representative to the Solid Waste Advisory Board.
Consideration of Calendar - Unfinished Business
• None.
Consideration of Calendar - New Business
Contracts
A. Contract No. FY2021-17 With Jacobs Engineering For Kodiak Landfill Stage 3
Closure And Interim Closure Final Design And Services During Construction In
An Amount Not To Exceed $92,600.
KAVANAUGH moved to authorize the Borough Manager to sign and execute Contract No.
FY2021-17 in an amount not to exceed $92,600.
Kodiak Island Borough Code 3.30.030 Limitation on the Manager's Authority, states that a
contract exceeding $25,000 requires Assembly approval.
This contract is for the completion of the design currently at 35% for the final design for interim
closure and closure of a portion of the Kodiak Island Borough Landfill and Services During
Construction Technical Assistance. The deliverables to be provided are 100% design
drawings, technical specifications, final bid documents, and an AACE Class 1 Construction
Cost Estimate. The purpose of this closure is to divert clean storm water away from the Landfill
to the storm water collection and diversion facilities and reduce the production and required
treatment of leachate.
Kodiak Island Borough Assembly Regular Meeting Minutes
April 1, 2021 Page 2 of 4
Page 43 of 188
AGENDA ITEM #5.A.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh,
Smith, Symmons, Turner, Williams, and Arndt.
Resolutions
A. Resolution No. FY2021-23A Amending Setting New Stipend Amounts For Fire
Protection Area No. 1 (Bayside Fire).
ARNDT moved to approve Resolution No. FY2021-23A.
The item presented to you on December 17, 2020 did not include the "Attachment A" in the
resolution but did include the supplemental information. We are correcting our process trail
by bring this item before you.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Smith,
Symmons, Turner, Williams, Arndt, Dvorak.
Ordinances for introduction
Other items
A. Nomination Letter Of Ouzinkie Mayor, Elijah Jackson, For The Kodiak Village
Mayors Association Seat On Prince William Sound Regional Citizens' Advisory
Council Board Of Directors.
KAVNAUGH moved to approve the nomination letter of Ouzinkie Mayor, Elijah Jackson, to
the Prince William Sound Regional Citizens' Advisory Council.
The individual chosen to represent the Kodiak Village Mayors Association should have an
understanding of the needs, concerns, and perspectives of the various villages that make up
the Mayors Association, especially issues and concerns related to preventing and oil spill
and making sure there is a strong oil spill response system in place should prevention
measures fail.
Through this representative, the village communities on Kodiak Island have a seat at the
table and a voice in decisions that impact the safe transportation of oil. It is a unique
opportunity to provide advice and recommendations to the oil industry and the regulatory
agencies that oversee compliance with state and federal laws related to oil spill prevention
and response.
Individuals that have previously served, representing the Kodiak Village Mayors Association:
• May 2019 thru May 2020 - Conrad Peterson
• May 2015 thru May 2019 - Melissa Berns
• May 2013 thru May 2015 - Emil Christiansen
• May 2008 thru January 2013 - Iver Malutin
• March 2000 thru May 2008 - Jim Nestic
• March 1992 thru March 2000 - Charles Christiansen
Kodiak Island Borough
April 1, 2021
Assembly Regular Meeting Minutes
Page 3 of 4
Page 44 of 188
AGENDA ITEM #5.A.
ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Smith, Symmons, Turner,
Williams, Arndt, Dvorak, and Kavanaugh.
CITIZENS' COMMENTS
The following spoke under citizens comments:
• Dave Conrad
Assembly Member' Comments
• Assembly Member Arndt expressed condolences at the passing of John Rhines. He also
explained the procedures for manager evaluations.
• Assembly Member Dvorak expressed condolences at the passing of John Rhines. He
also commented on a visit to the Chiniak Library and spoke to the status of trees in
Chiniak.
• Assembly Member Symmons expressed condolences at the passing of John Rhines.
• Assembly Member Kavanaugh expressed condolences at the passing of John Rhines.
She also commented on the upcoming North Pacific Fisheries Council meeting.
• Assembly Member Turner expressed condolences at the passing of John Rhines. He
also commented on ongoing fisheries in Kodiak.
• Assembly Member Smith expressed condolences at the passing of John Rhines.
• Assembly Member Williams expressed condolences at the passing of John Rhines. She
also commented on ComFish 21 and the Kodiak Economic Development Corporation
business climate survey.
ADJOURNMENT
KAVANAUGH moved to adjourn the meeting.
VOICE VOTE ON ADJOURNMENT
The meeting was adjourned at 7:07 p.m.
KODIAK ISLAND BOROUGH
William Roberts, Mayor
Kodiak Island Borough
April 1, 2021
ATTEST:
Alise L. Rice, Borough Clerk
Assembly Regular Meeting Minutes
Page 4 of 4
Page 45 of 188
AGENDA ITEM #12.A.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
r ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter
4.110, Service Area No. 2, Eliminating The Service Area Board.
ORIGINATOR: Duane Dvorak
RECOMMENDATION:
Move to postpone indefinitely Ordinance No. FY2021-31.
DISCUSSION:
Postponed from the regular meeting on March 4, 2021, no motion to advance was placed on the floor,
there are no motions pending.
A review of the code has revealed that the Service Area Board for Service Area No. 2, under KIBC
4.110, does not actively operate because the water and sewer services in this area of the Borough are
provide by the City of Kodiak. All water, sewer, and infrastructure in Service Area No. 2 was transferred
to the City of Kodiak.
There is not a need for Service Area No. 2 to actively have a board or operate as an active Service
Area so long as the City of Kodiak continues to provide water and sewer services to Service Area No. 2
residents. However, Service Area No. 2 may be needed in the future in the event the City of Kodiak
were to cease providing the services dissolving Service Area No. 2 would require a public vote and
could leave the area without authority to provide services in the future if needed.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Chapter 4.110 Service Area No. 2 Sections: 4.110.010 Creation and powers.
A. There is established a service area within the borough designated "service area No. 2" as shown on
the corresponding map in the office of the clerk.
B. Service area No. 2 shall provide water and sewer services within its boundaries.
C. The service area No. 2 board shall consist of five members appointed by the assembly.
Kodiak Island Borough
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 46 of 188
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AGENDA ITEM #12.A.
Introduced by: Assembly Member Dvorak Thru The Mayor
Drafted by: Assembly Member Dvorak and Borough Attorney
Introduced on: 03/04/2021
Postponed to: 04/15/2021
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2021-31
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH AMENDING
KODIAK ISLAND BOROUGH CODE, CHAPTER 4.110, SERVICE AREA NO. 2, ELIMINATING
THE SERVICE AREA BOARD.
WHEREAS, a review of the code reveals that the Service Area Board for Service Area No. 2,
under KIBC 4.110, does not actively operate because the water and sewer services in this area
of the Borough are provide by the City of Kodiak and all water, sewer, and infrastructure in Service
Area No. 2 was transferred to the City of Kodiak; and,
WHEREAS, The Service Area No. 2 board has not been empaneled for many years; and
WHEREAS, There is not a need for Service Area No. 2 to actively have a board or operate as
an active Service Area so long as the City of Kodiak continues to provide water and sewer
services to Service Area No. 2 residents. However, Service Area No. 2 may be needed in the
future in the event the City of Kodiak were to cease providing the services; and
WHEREAS, Dissolving Service Area No. 2 would require a public vote and could leave the area
without authority to provide services in the future if needed; and
WHEREAS, The Assembly finds that it is in the public interest to suspend operation of Service
Area No. 2 and the Service Area No. 2 Board until and unless it is needed in the future.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: This ordinance is of general application and shall be codified.
Section 2: Kodiak Island Borough Code of Ordinances Section 4.110.010 is hereby amended
to read as follows:
Chapter 4.110
SERVICE AREA NO. 2
Sections:
4.110.010 Creation and power.
A. There is established a service area within the borough designated "service area No. 2" as
shown on the corresponding map in the office of the clerk.
Kodiak Island Borough, Alaska
Ordinance No. FY2021-31
Page 1 of 2
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 47 of 188
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AGENDA ITEM #12.A.
B. Service area No. 2 shall has the authority to provide water and sewer services within its
boundaries should the City of Kodiak cease to provide those services.
C. The Service area No. 2 shall not have a board and shall not actively operate unless the
manager or the assembly determines that the City of Kodiak is no longer providing water
and sewer services to service area no. 2 and declares that a board is required to operate
the service area. beaFd shall GeRS'St Of fiVe members appOiRted by the assembly.
POSTPONED INDEFINITELY BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS _ DAY OF _, 2021.
1:(4]�71_1:16111WAJL 1�1Y�]:Z�l�lela
ATTEST:
William Roberts, Mayor
Alise L. Rice, Borough Clerk
VOTES:
Ayes:
Noes:
Kodiak Island Borough, Alaska Ordinance No. FY2021-31
Page 2 of 2
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 48 of 188
AGENDA ITEM #12.A.
Introduced by: Mayor Selby
Requested by:
Petition
Drafted by:
Borough Clerk
Introduced:
06/20/91
Public Hearing:
07/18/91
Adopted:
07/18/91
KODIAK ISLAND BOROUGH
ORDINANCE NO. 91-10
AN ORDINANCE ESTABLISHING SERVICE DISTRICT NO. 2
TO PROVIDE WATER AND SEWER SERVICES
WHEREAS, a study completed in March 1991, indicated that the area north of the
boundaries of Service District No. 1 should be connected into a public water
and sewer facility; and
WHEREAS, the property owners of the area circulated a petition which required
signatures of 50% of the property owners of the area in order to begin the
process of forming of a service district; and
WHEREAS, the petition was filed with the Borough Clerk on May 3, 1991, and certified
as being sufficient with 98 valid signatures;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH:
Section 1. Classification. Section 3 of this ordinance is of a general and permanent
nature and shall become a part of the code of the Kodiak Island Borough.
The remainder shall not be codified.
Section 2. Election. An election shall be held on October 1, 1991, within the area
shown on Exhibit A attached hereto, to place before the registered voters
residing within said proposed service area the following question:
"Shall the Kodiak Island Borough exercise the powers necessary to provide
water and sewer services within the area indicated on the attached map?"
The map attached to this ordinance (Exhibit A) shall accompany the ballot.
Kodiak Island Borough, Alaska
Ordinance No. 91-10
Page 1 of 2
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 49 of 188
AGENDA ITEM #12.A.
Section 3. Title 4 of the Kodiak Island Borough Code of Ordinances is amended by
adding Section 4.30.110:
4.1 10.010 Service Area No. 2 A. There is established a service area within
the borough designated the "Service Area No. 2" as shown on the corresponding map
in the Clerk's Office.
B. Service Area No. 2 shall provide water and sewer services within its
boundaries.
C. The Service Area No. 2 Commission shall consist of five members
appointed by the Borough Assembly.
Section 4. Effective date. Sections 1 and 2 shall become effective at midnight on
the day of adoption. Section 3 shall become effective on the first day
of the fiscal year following the above-mentioned election, if a majority
of those qualified voters casting their ballots vote in favor of the issue.
PASSED AND APPROVED THIS 18th DAY OF JULY, 1991.
KODIAK ISLAND BOROUGH
B r ugh Mayor
Presiding Of icer
ATTEST:
Borough Clerk
Kodiak Island Borough, Alaska
Ordinance No. 91-10
Page 2 of 2
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 50 of 188
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Kodiak Island Borough Code
Chapter 4.110 SERVICE AREA NO. 2
Chapter 4.110
SERVICE AREA NO.2
AGENDA ITEM #12.A.
Sections:
4.110.010 Creation and powers.
4.110.010 Creation and powers.
A. There is established a service area within the borough designated "service area No. 2" as shown on the
corresponding map in the office of the clerk.
B. Service area No. 2 shall provide water and sewer services within its boundaries.
Page 1/1
C. The service area No. 2 board shall consist of five members appointed by the assembly. [Ord. 98-04 §2, 1998;
Ord. 91-10 §3, 1991].
The Kodiak Island Borough Code is current through Ordinance 2021-25, passed January 7, 2020.
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 52 of 188
AGENDA ITEM #12.A.
AGREEMENT FOR TRANSFER OF SERVICE DISTRICT NO. 1
WATER AND SEWER IMPROVEMENTS
THIS AGREEMENT is made this I�PTU day of June, 1996, between the Kodiak
Island Borough, a second class borough of the State of Alaska, whose address is 710 Mill Bay
Road, Kodiak, Alaska 99615, hereinafter "Borough," and the City of Kodiak, a home rule city
of the State of Alaska, whose address is Post Office Box 1397, Kodiak, Alaska 99615-1397,
hereinafter "City."
WHEREAS, the Kodiak Island Borough Assembly created Service District No. 1
with the powers to provide water and sewer services by virtue of Resolutions No. 78-18-R, No.
78-35-R, and Ordinance No. 78-06-0; and
WHEREAS, Service District No. 1 obtains water and sewer services by virtue of
a connection to the City's water and sewer lines, and
WHEREAS, the Borough and the City have agreed that the City should assume
the ownership, maintenance and operation of the existing water and sewer utilities in Service
District No. 1.
NOW, THEREFORE, the parties agree as follows:
1. Effective Date. This agreement shall become effective upon completion of all of the
following actions: (i) its approval or ratification by ordinances duly adopted by both the Kodiak
City Council and the Kodiak Island Borough Assembly, and (ii) passage of an ordinance by the
Borough Assembly withdrawing water and sewer powers from Service District No. 1 and the
approval of such ordinance at an election complying with the requirements of KIBC 4.05.060.
Agreement for Transfer of Service District No. 1
Kodiak Island Borough/City of Kodiak
Page 1 of 5
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 53 of 188
AGENDA ITEM #12.A.
2. Transfer of Assets. The Borough hereby assigns and transfers all of the capital assets
of the Service District No. 1 water and sewer system to the City, including all water and sewer
lines, pump stations, generators, valves, manholes and equipment, including those as described
in the as—built drawings for the system which shall be delivered to the City upon the execution
of this agreement. All equipment and parts manuals, operating and maintenance manuals and
program documents, and all warranty information and documents relating to the transferred
facilities shall also be delivered to the City at that time.
3. Operation and Maintenance. The City shall be solely responsible for the maintenance
and operation of all water and sewer lines and equipment transferred to it pursuant to this
agreement and the Borough shall have no authority with .respect thereto and no duty or res—
ponsibility whatsoever in connection therewith. If, at any gime, it becomes necessary to repair,
remove, replace, or relocate any of said lines or other equipment, the same shall be accomplished
by the City without cost to the Borough.
4. Water and Sewer Services. The City shall supply water and sewer services to
customers along the presently existing lines within Service District No. 1 or along any additional
lines permitted by the City within the boundaries of Service District No. 1 and shall bill and
collect for such services as described below.
5. Fund Balance. The entire fund balance from Service District No. 1, which is
approximately $690,000 shall be transferred to the City upon the effective date of this agreement.
6. Easement. The Borough grants to the City, within the presently existing public
rights—of—way, public easements, and other public property within Service District No. 1, a
Agreement for Transfer of Service District No. I
Kodiak Island Borough/City of Kodiak
Page 2 of S
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 54 of 188
AGENDA ITEM #12.A.
perpetual easement for the use, operation, maintenance, repair, relocation, and reconstruction, of
water and sewer services, lines and equipment within the boundaries of Service District No. 1.
7. Billings and Collections. The City shall bill each consumer of water or sewer services
within Service District No. 1 directly and shall be entitled to discontinue service or take such
other actions against delinquent accounts as it deems appropriate in the same manner as it han-
dles customers within the City of Kodiak. The previous water maintenance surcharge of $10 per
month and the sewer maintenance surcharge of $12 per month are eliminated. A transition
surcharge of $12 per month will be assessed against Service District No. 1 accounts for up to
three years after the effective date of this agreement. The transition surcharge shall accrue solely
to the benefit of the City and shall be discontinued upon the earlier of the following: (i) three
years having passed since the transition surcharge was first collected, or (ii) the total transition
surcharges collected by the City plus the Service District No. 1 fund balance transferred to the
City equal $800,000 and a review conducted by the City of the costs of operating and maintain-
ing the water and sewer system within Service District No. 1 indicates to the City's reasonable
satisfaction that no part of the transition surcharge is needed in order to assure that revenues
exceed expenses. Such a review shall be initiated as soon as practicable after the $800,000 total
has been reached. If the recommendation resulting from the review is that the transition sur-
charge be continued, then the City shall establish a date for a further review which shall be
selected so as to ensure, to the extent reasonably possible, that collection of the transition
surcharge does not continue beyond budget requirements. In no event, however, shall the City
have any obligation to refund any transition surcharges collected prior to the effective date of a
resolution, ordinance, or other official action of the City Council recognizing that a transition
Agreement for Transfer of Service District No. 1
Kodiak Island Borough/City of Kodiak
Page 3 of 5
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 55 of 188
AGENDA ITEM #12.A.
surcharge is no longer needed to assure a balanced budget for operations and maintenance within
Service District No. 1. Nothing in this agreement shall in any way affect the City's right to
continue to collect the 20% differential in water and sewer rates presently charged against water
and sewer services delivered to customers within Service District No. 1, which differential shall
remain in effect independent of the transition surcharge, but the City agrees not to raise the
differential above 20% of the rates in effect on the date of this agreement.
8. Future Improvements. The construction of future improvements to or the expansion
of the water and sewer system within Service District No. 1 shall be at the sole discretion of the
City and nothing in this agreement shall obligate the City to construct such improvements. It is
the goal of the City to expand the water distribution and sewer collection systems in Service Area
No. 1 to serve developed properties. Expansion of the system may also occur via the subdivision
process. Funding for improvements may be from land owners, developers, system revenues or
grants from local, state, or federal governments. All system improvements must be approved by
the City.
9. Development Fees. The current sewer and water development fees for both Service
District No. 1 and City residents shall be eliminated as of the effective date of this agreement.
All such development fees charged on or after October 12, 1995 shall be forgiven or refunded.
10. Entire Agreement. This instrument contains the entire agreement between the parties
concerning the subject matter hereof. There are merged herein all prior representations, promises,
and conditions, whether oral or written, in connection with the subject matter. Any representa—
tion, promise, or condition not incorporated herein shall not be binding upon the parties.
Agreement for Transfer of Service District No. 1
Kodiak Island Borough/City of Kodiak
Page 4 of 5
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 56 of 188
AGENDA ITEM #12.A.
11. Severability. If any provision of this agreement shall be determined to be void,
invalid, unenforceable, or illegal for any reason, the validity and enforceability of all the
remaining provisions shall not be affected thereby. The agreement shall be construed in all
respects as if such void, invalid, unenforceable, or illegal provisions were omitted.
KODIAK ISLAND BOROUGH
JerWie M. Selby, Borough Ma or
ATTEST:
Donna F. Smith, Borough Clerk
CITY OF KODIAK
Date
r
14h44OKA. %9i
� ", ca'' � a e/ -I f2/cfe
William . Jones, ity anager Date
ATTEST:
Marcella H. Dalke, City Clerk
Agreement for Transfer of Service District No. 1
Kodiak Island Borough/City of Kodiak
Page 5 of 5
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 57 of 188
Introduced by:
Requested by:
Drafted by:
Introduced:
Adopted:
KODIAK ISLAND BOROUGH
RESOLUTION NO. 96-16
AGENDA ITEM #12.A.
Assembly
Borough Clerk
Borough Clerk
06/06/96
06/06/96
A RESOLUTION RATIFYING AND CERTIFYING THE RESULTS
OF THE MAY 21, 1996 SPECIAL BY -MAIL ELECTION IN
SERVICE DISTRICT NO. 1 ON THE QUESTION OF WITHDRAWING
WATER AND SEWER POWERS FROM SERVICE DISTRICT NO. 1
WHEREAS, at a special by -mail election on May 21, 1995, at which time the registered
voters of Service District No. 1 cast a ballot on the question of withdrawing water and
sewer powers from Service District No. 1; and
WHEREAS, the votes were tallied on May 29, 1996, and the tallies, as recorded, are
as follows: 1656 ballots mailed; 364 ballots returned "undeliverable"; 398 voted ballots
returned;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The Assembly finds that the special by -mail election of May 21, 1996, was
validly held and hereby ratifies and certifies the results of the election.
Section 2: Of the 398 voted ballots return, there were 317 yes votes, 64 no votes,
7 ballots not marked, and 10 ballots not counted because the voters were not registered
voters in Service District No. 1.
Section 3: As a result of the majority of the qualified voters casting their ballots in
favor of the question to withdraw water and sewer powers from Service District No. 1,
water and sewer powers will be withdrawn from Service District No. 1 in accordance
with Ordinance No. 96-03.
ADOPTED BY THE KODIAK ISLAND BOROUGH ASSEMBLY
THIS SIXTH DAY OF JUNE, 1996
KODIAK ISLAND BOROUGH
me M.
ATTEST:
C
y L` Stbve?ts;-Presiding Officer
Donna F. Smith, CMC/AAE, Borough Clerk
Kodiak leland Borough, Meeks
Resolution No. 98-18
Page 1 of 1
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1... Page 58 of 188
AGENDA ITEM #12.A.
CITY OF KODIAK
ORDINANCE NUMBER 1023
AN ORDINANCE OF THE COUNCII. OF THE CITY OF KODIAK
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE KODIAK
ISLAND BOROUGH FOR TRANSFER TO THE CITY OF SERVICE DISTRICT
NO. 1 WATER AND SEWER 1"ROVEMENTS
WHEREAS Service District No. 1 within the Kodiak Island Borough is immed-
iately adjacent to the boundaries of the City of Kodiak and obtains water and sewer
services by virtue of a connection to the City's water and sewer lines; and
WHEREAS the City and Borough desire to enter into an agreement that the
City assume the ownership, operation, and maintenance of the existing water and
sewer utilities in Service District No. 1; and
WHEREAS Alaska Statutes 29.35.010(13) authorizes the City to enter into an
agreement for cooperative administration of any function or power with another
municipality;
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Kodiak,
Alaska, that the City Council hereby approves an Agreement for Transfer of Service
District No. 1 Water and Sewer Improvements (hereinafter the "Agreement"), a copy
of which is attached hereto and incorporated by reference. The City Manager is
hereby authorized and directed to execute said Agreement and such other documents
as may be necessary to effectuate the transfer of Service District No. 1 water and
sewer utilities.
CITY OF KODIAK
ATTEST:
CITY CLERK
First Reading: February 29, 1996
Second Reading: March 14, 1996
Effective Date: April 13, 1996
Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter 4.1 ... Page 59 of 188
AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
r ASSEMBLY REGULAR MEETING
SUBJECT: Change Order No. 13 Amending Contract No. FY2019-10 Architectural And
Engineering Services Term Contract For Design For The Kodiak Fisheries
Research Center Exterior Upgrade Project.
ORIGINATOR: Matt Gandel
RECOMMENDATION:
Authorize the Borough Manager to execute Change Order No. 13 in an amount not to exceed $75,058.
DISCUSSION:
This is a change order to the Borough's current term contract with Jensen Yorba Wall (JYW) to include
design and construction administration services for the Kodiak Fisheries Research Center (KFRC)
Exterior Upgrade project. The proposed scope of work for this project includes replacement of the
siding, roofing, and associated items at KFRC.
In October 2019 the Assembly approved a change order for JYW to complete 65% design for this
project. That work was completed in September 2020. Reviewed and approved by the
Architectural/Engineering Review Board in December 2020. An updated cost estimate for construction
was also completed based on the 65% design documents, and is included as an attachment to this
agenda statement.
This change order includes completing 00% bid documents, providing assistance during the bid
process, and construction administration to review submittals, respond to contractor questions, and
complete four site visits during construction.
The goal is to complete design this summer and put the project out for bid in fall 2021 with construction
to occur in summer 2022.
ALTERNATIVES:
Take no action or do not approve the change order.
FISCAL IMPACT:
This design work will be funded by Renewal and Replacement funds collected through the lease with
G SA/N OAA.
The initial project budget is $100,000 to start design work. Transfer of additional funds to complete
design will be included on the next budget ordinance.
OTHER INFORMATION:
KIBC Title 3 Revenue and Finance, Chapter 3.30 Contract, Purchase, Sale and Transfer
Procedures, Section 3.30.100 Change orders — Manager authority.
The manager, or designee, is authorized, without assembly approval, to enter into change orders with
respect to borough projects where the amount of additional expenditure occasioned by the change
order or orders does not, in the aggregate, exceed the total contract amounts approved for the project,
plus project contingency equal to 10 percent of the approved contract amount. Additional contingency
may be requested and approved by the assembly. The manager, or designee, shall report monthly to
the assembly the nature and amount of such change orders. Project approval should include a budget
Kodiak Island Borough
Change Order No.13 Amending Contract No. FY2019-10 Architectural And Eng... Page 60 of 188
AGENDA ITEM #13.A.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
A.ASSEMBLY REGULAR MEETING
D�.'
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4-..
for the project that includes a contingency line item of 10 percent. Change orders above the manager's
approval limit, but not exceeding five percent of the original contract amount or $50,000, whichever is
lower, require approval by:
A. The mayor and deputy presiding officer;
B. The mayor and one assembly member in the absence of the deputy presiding officer;
C. The deputy presiding officer and one assembly member in the absence of the mayor.
Such approval may be by signature or electronic signature. Change orders greater than five percent of
approved contract amount or $50,000, whichever is lower, require assembly approval. The authority
contained in this section is independent and exclusive of the purchasing authority defined in KIBC
3.30.010.
Kodiak Island Borough
Change Order No.13 Amending Contract No. FY2019-10 Architectural And Eng... Page 61 of 188
AGENDA ITEM #13.A.1.
CODIAK ISLAND BOROUGH TERM CONTRACT CHANGE ORDER
'10 MILL BAY ROAD Project Name: Project Number:
CODIAK, ALASKA 99615 KFRC Exterior Upgrade 426-805 452.140 20004.4
Contractor: Jensen Yorba Wall, Inc.
Cost
Term Contract No.: 2019-10
Change Order No.: 13
Original Project Budget:
$ 100,000.00
Original Contract:
$
0.00
Previous Budget Changes:
$ 0.00
Previous Changes:
$
496,823.00
Adjusted Project Budget:
$ 100,000.00
This Change:
$
75,058.00
To -Date Project Expenses:
$ 56,486.57
% of Original Contract
>5%
To -Date Project Encumbrances:
$ 1,999.83
Adjusted Contract:
$
571,881.00
Current Remaining Project Budget:
$ 41,516.60
Description of Change
Cost
Provide 100% design, bidding, and construction administration services for the Kodiak Fisheries
$ 75,058.00
Research Center project per proposal dated March 29, 2021. Design fees to be lump sum; bidding and
construction administration fees to be charged on a time and materials basis.
The time provided for completion of the contract is (N unchanged) (E] increased) (L] decreased) by 0 calendar days. This document
shall become an amendment to the contract and all provisions of the contract will apply thereto.
Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000,
whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the
zbsence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor.
Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval
Accepted By:
Contractor's Representative
Recommended:
Engineering/Facilities Director
Approved By:
Borough Manager
Date:
Date
Finance Director
Attest:
Borough Clerk
Date:
Date:
Date:
Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower)
Approved By: Date: Date:
Borough Mayor Deputy Presiding Officer
Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower)
Approved By: Date: Attest:
Borough Manager
Revised 09119
Borough Clerk
Date:
Page 1 of I
Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 62 of 188
AGENDA ITEM #13.A.1.
Jensen
Yorba
Wal I
Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com
Designing Community Since 1935
Date: March 29, 2021
To: Matt Gandel
From: Corey Wall
Re: Kodiak Fisheries Research Center Exterior Upgrade — Project Scope CD & CA
We are pleased to assist you with the continuation of design services for the KFRC Exterior Upgrade. Please
find attached a breakdown of our fee proposals for CDs, Bidding and Construction administration phases. The
following is a summary of our understanding regarding scope of the project:
Scope of the project is as follows:
• Comprehensive replacement of the exterior metal siding, roofing and associated items on the main
KFRC building as illustrated in the DD documents.
• Comprehensive replacement of the roof and siding of the Pump House.
• The project will be developed as a Base Bid for all the main building work, and a single Bid Alternate
consisting of the Pump House roof and siding.
• A single cost estimate will be provided at 95%.
• A single ARB presentation at 95%.
Please note the following assumptions:
• One site visit during design have been included. These visits are primarily to investigate and confirm
as -built conditions, but if desired, they can be coordinated for an in-person ARB presentation.
• Structural engineering has not been provided. It is assumed that the new siding and roofing will not
need additional engineering.
• Sampling by an environmental engineer is not included since the original building was constructed in
1997.
• Construction Administration services includes 4 day -long site visits for observations during construction
as well as a Substantial and Final Inspection. During this complicated construction project, it may be
helpful to have more robust on-site observational support, particularly at the beginning of the siding
installation.
Thanks again! We look forward to working with you.
Jensen Yorba Wall
Architecture Interior Design Construction Management
Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 63 of 188
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DESIGN SERVICES PROPOSAL
Jensen 000
Yorba 000
SUMMARY
Wall ■■■
Project:
KFRC Exterior Upgrade
Inc. a■■
JYW Project No.:
18067
Pre -Design
$0
Lump sum
$0
$0
$0
Site Analysis
$0
Lump sum
$0
$0
$0
Schematic Design
$0
Lump sum
$0
$0
$0
Design Development
$0
Lump sum
$0
$0
$0
Construction Documents
$39,198
Lump sum
$880
$0
$40,078
Bidding and Negotiations
$2,940
Time/Expense
$0
$0
$2,940
Construction Administration
$26,760
Time/Expense
$5,280
$0
$32,040
Construction Observations
$0
Time/Expense
$0
$0
$0
G:\_Projects\18067\Oscopefee\KFRC Exterior Upgrade Fee CD & CA.xlsxSUM 3
3/29/2021
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IT41-100&IAft91341*19011981401
CONSTRUCTION DOCUMENT SERVICES
Project: KFRC Exterior Upgrade
JYW Project No.: 18067
Project Management
4
Code Study
2
Product Research
4
Site Visit
12
Drawings
Site Plan/Cover
3
Floor Plans
3
Roof Plan
2
Elevations
3
Wall Sections
2
Roof Details
18
Siding Details
36
Specifications
24
Submittal
2
Presentation/Meetings
4
Subtotal Hours
119
Subtotal Dollars $ F20,230
KFRC Exterior Upgrade Fee CD & CA.xlsx-50 CD
0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0
0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0
10
Jensen ■■■
Yorba ■■■
Wall ■■■
Inc. (—)Mm
6
6
4
6
10
36
60
0 1 128 1 0 1 0 1 0 1 0 1
0 1 247
0 112,160 1 0 1 0 1 0 1 0 1
0 1 $32,390
CONSULTANTS:
Civil Engineering
Structural Engineering
Mechanical Engineering
Electrical Engineering
Hazardous Materials Engineering
Landscape Architecture
Cost Estimating
$6,189
Subtotal
$6,189
Overhead/Profit 10%
$619
Consultants Total Labor
$6,808
3/29/2021 1
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DESIGN SERVICES PROPOSAL
BIDDING AND NEGOTIATION SERVICES
Project: KFRC Exterior Upgrade
JYW Project No.: 18067
Project Management 2
Disc Coor/Doc Review
Agency Consul/Rev
Schedule Dev/Monitoring
Pre Bid Meeting 2 2
Bidding Materials 2 4
Addenda 8
Bidding/Negotiation 2
Analysis of Alts/Subs
Special Bidding
Bid Evaluation
Construction Contract
Subtotal Hours 1 6 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 0
Subtotal Dollars $1 1,020 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0
Jensen ■■■
Yorba ■■■
Wall ■■■
Inc. (—)Mm
16 1 0 1 0 1 0 1 0 1 0 1 0 1
22
1,920 0 0 0 0 0 0
$2,940
CONSULTANTS:
Civil Engineering
Structural Engineering
Mechanical Engineering
Electrical Engineering
Hazardous Materials Engineering
Landscape Architecture
Subtotal
$0
Overhead/Profit 10%
$0
Consultants Total Labor
$0
KFRC Exterior Upgrade Fee CD & CA.xlsx-60 Bid 11 3/29/2021 1
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IT41-100&IAft9[�11WI90i1981;01
CONSTRUCTION ADMINISTRATION
Project: KFRC Exterior Upgrade
JYW Project No.: 18067
Project Management
8
Pre -Construction Conf
2
Clarifications
2 8
Submittal Review
2 24
RFIs/RFPs/CO'S
8 40
Field Observations
4 @ 12
48
Substantial Compl Insp
1 @ 12
16
Final Completion Insp
$0
1 @
16
Close-out
4 8
Subtotal Hoursl 24 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 162
Subtotal Dollars $1 4,080 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 122,680
Jensen ■■■
Yorba ■■■
Wall
Inc.��
0 1 0 1 0 1 0 1 0 1 0 1
0 1 186
0 1 0 1 0 1 0 1 0 1 0 1
0 1 $26,760
CONSULTANTS:
Civil Engineering
Structural Engineering
Mechanical Engineering
Electrical Engineering
Hazardous Materials Engineering
Landscape Architecture
Subtotal
$0
Overhead/Profit 10%
$0
Consultants Total Labor
$0
KFRC Exterior Upgrade Fee CD & CA.xlsx-70 CA 12 3/29/2021 1
4103 Minnesota Drive • Anchorage, Alaska 99503
p: 907.561.1653 f: 907.562.0420 mail@hmsalaska.com
Jensen Yorba Wall, Inc.
522 West Tenth Street
Juneau, Alaska 99801
Attn: Corey Wall
Project: Kodiak Fisheries Research Center
Re -Siding and Re -Roofing Project
Location: Kodiak, Alaska
1. Project Description and Service
Prepare construction cost estimates for the following scope of work.
BASE BID
AGENDA ITEM #13.A.1.
Fee Proposal
DATE PROPOSAL NO.
9/5/19 P19-09-04
Main Building Annex Building
• Replace roofing (23,000 SF) • Replace roofing (3,200 SF)
• Replace siding and flashings with two types and profiles (7,050 SF)
• Prep and paint concrete wainscot (600 SF)
ADD ALTERNATE
Main Building
• Replace exterior metal doors, louvers, etc.
The estimates will be in Uniformat Elemental Categories and priced for 2020 competitive bids.
2. Fee Breakdown (Lump Sum)
Main Building Annex Total
65% Design Estimate $ 3,258 $ 1,361 $ 4,619
95% Design Estimate 4,357 1,832 6,189
TOTAL FEE: $ 7,615 $ 3,193 $ 10,808
Note: Should any phase of estimating be omitted from this proposal, HMS reserves the right to increase fee
for subsequent estimate by 10% to 30% depending upon the additional level of effort. Also, add two
extra days to the schedule for completion of the estimate.
The above fee does not include preparation of additive bid items or alternates. See 4. Terms below.
Page 1 of 5
Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 68 of 188
3. Schedule
AGENDA ITEM #13.A.1.
Fee Proposal
Allow the following full working days to provide the proposed services. Time for task completion will begin
following receipt of all available design information for that particular phase. Please note that the following
durations exclude weekends, holidays and partial days. Also, please give two weeks advance notice for
commencing each phase of work.
65% Design Estimate
95% Design Estimate
4. Terms
Within (6) Full Working Days
Within (7) Full Working Days
Deliverable:
HMS Inc. will provide a copy of our estimate via email in a PDF file format or, if necessary, in Excel.
Should a hard copy of the estimate be necessary, at your request, a bound or loose copy will be
provided to you.
Drawings:
Architect/Engineer shall provide HMS Inc. with full size, correct scale drawings, along with an electronic
set (PDF format preferred). Should these not be provided, it may be necessary to increase our fee
proposal and add additional days to complete our work.
Should it be necessary, HMS Inc. has the capability to print one or two drawings, however, depending
on the quantity, an additional charge may be added at $4.00/sheet.
Additive Bid Items or Alternates:
Our fee proposal does not include preparing estimates for additive bid items or alternates (except those
included in Section 2 Fee Breakdown) that require re -measurement of work items included in the
Base Bid cost estimate. We reserve the right to renegotiate our fee should alternates become necessary
beyond one or two minor alternates or additive bid items.
Reimbursable Expenses:
This fee proposal does not provide for site visits, meetings with the owner, or any other unforeseen
expenses unless listed in Section 2. Fee Breakdown. Any such items, if required, will be charged on a
time -and -expense basis at our current rate schedule.
Penalty/Bonus Condition:
This proposal is made on the understanding that we will not be entering into an agreement with the
client that includes a penalty/bonus condition dependent on the outcome of the bid. Should such
a clause be required, we reserve the right to modify our proposal or possibly withdraw from the project.
Additional Insured:
Any requirements to name additional insureds on our insurance policies may be subject to
additional fees should fees be added to our policy by our carrier.
Payment Terms:
Payment shall be made within (45) days of invoice date. Delayed payment beyond that period is
subject to a 1.5% fee per month.
Expiration Date:
This fee proposal is valid for (6) months from the date of issue. HMS Inc. reserves the right to adjust
the fee to incorporate the current years rates after the (6) month period.
Page 2 of 5
Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 69 of 188
4. Terms (Continued)
AGENDA ITEM #13.A.1.
Fee Proposal
Change in Scope:
Should the project scope or format change, HMS Inc. reserves the right to modify this proposal.
Written approval for work on increased scope items prior to proceeding with additional work will be
required.
Notice to Proceed:
Designer/owner will provide written notice to proceed. Delivery of documents is not considered a notice
to proceed.
Prepared By:
Ehsan Mughal, Principal
EM/as
Page 3 of 5
Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 70 of 188
AGENDA ITEM #13.A.1.
H M �
4103 Minnesota Drive • Anchorage, Alaska 99503
p: 907.561.1653 f.' 907.562.0420 mail@hmsalaska.com PROPOSAL NO.
P1909: 19-09-04
FEE BREAKDOWN
(2019 SCHEDULE OF RATES)
Project: Kodiak Fisheries Research Center A/E Firm: Jensen Yorba Wall, Inc.
Re -Siding and Re -Roofing Project
Location: Kodiak, Alaska Date: 9/5/19
Prepared By: Ehsan Mughal, Principal
Total Total
Discipline Rate Hours Subtotal Hours Fee
MAIN BUILDING
65% Design Estimate
Estimator V
160.00
x
2 =
320.00
Estimator IV
139.00
x
4 =
556.00
Estimator III
129.00
x
10 =
1,290.00
Estimator II
111.00
x
6 =
666.00
Estimator I
74.00
x
0 =
0.00
Office Support II
74.00
x
5 =
370.00
Office Support I
56.00
x
1 =
56.00
Total 65% Design Estimate:
95% Design Estimate
Estimator V
160.00
x
2 =
320.00
Estimator IV
139.00
x
5 =
695.00
Estimator III
129.00
x
14 =
1,806.00
Estimator II
111.00
x
8 =
888.00
Estimator 1
74.00
x
2 =
148.00
Office Support 11
74.00
x
6 =
444.00
Office Support 1
56.00
x
1 =
56.00
Total 95% Design Estimate:
ANNEX BUILDING
65% Design Estimate
Estimator V
160.00
x
1 =
160.00
Estimator IV
139.00
x
2 =
278.00
Estimator III
129.00
x
5 =
645.00
Estimator II
111.00
x
0 =
0.00
Estimator 1
74.00
x
0 =
0.00
Office Support II
74.00
x
3 =
222.00
Office Support 1
56.00
x
1 =
56.00
Total 65% Design Estimate:
Page 4 of 5
28 Hours $ 3,258.00
38 Hours $ 4,357.00
12 Hours $ 1,361.00
Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 71 of 188
AGENDA ITEM #13.A.1.
Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 72 of 188
H M �
4103 Minnesota Drive • Anchorage, Alaska
99503
p: 907.561.1653 f.' 907.562.0420
mail@hmsalaska.com
PROPOSAL NO.
P1909: 19-09-04
FEE
BREAKDOWN
(2019 SCHEDULE OF RATES)
Project: Kodiak Fisheries Research Center
A/E Firm: Jensen Yorba Wall, Inc.
Re -Siding and Re -Roofing Project
Location: Kodiak, Alaska
Date: 9/5/19
Prepared By: Ehsan Mughal, Principal
Total
Total
Discipline Rate
Hours Subtotal Hours
Fee
ANNEX BUILDING (Continued)
95% Design Estimate:
Estimator V 160.00 x
1 = 160.00
Estimator IV 139.00 x
3 = 417.00
Estimator III 129.00 x
7 = 903.00
Estimator II 111.00 x
0 = 0.00
Estimator I 74.00 x
0 = 0.00
Office Support II 74.00 x
4 = 296.00
Office Support I 56.00 x
1 = 56.00
Total 95% Design Estimate:
16 Hours
$ 1,832.00
TOTAL:
94 Hours
$ 10,808.00
Page 5 of 5
Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 72 of 188
AGENDA ITEM #13.A.1.
From: Corey Wall
To: Matt Gandel; Dave Conrad
Subject: KFRC Cost Estimate Review
Date: Wednesday, February 10, 20219:28:43 AM
Hi Matt & Dave
Preston was able to do a pretty thorough review of the KFRC cost estimate, including talking
to Friend Contracting about installation and labor prices. I'll include his detailed break -down
for your review, but the bottom line is that he thought the prices were generally correct,
although he thought they'd be about 15% higher ($1.47M rather than the $1.27M HMS
estimated). He did agree that HMS had an odd breakdown on the roof vs. siding, with the
siding as being the more expensive of the two.
According to Preston's numbers, the north elevation will be about $360k and the rest of the
siding about $492k. This doesn't include any exterior framing or wall replacement.
Here is his detailed breakdown:
Labor numbers are hard to nail down, but I did get some consensus from Rainproof and Friend
Contracting on Kodiak. Since it is a difficult access, the siding labor per SF would be $16-17
per SF and the roofing $20-21 per SF. Tear off and replace.
Centria numbers came back as follows:
CS260 & IW 10 combined was $9.40 + 3.50 for flashings, $4 for total frt = $16.90 SF
SRS3 roofing was $8.85 + $3.20 for flashings, $4 for total freight = $16.05 SF
Summary
Roofing material $16.05
Roofing Labor $21
Total $37.05
x 23,000 SF = $852,150
Siding material $16.90
Siding Labor $ 16.00
Total $ 32.90
x 18,692 SF = $614,966
Total for project = $1,467,116
Add for shop drawings = $.55 cents per SF.
Corey Wall
Principal Architect
JENSEN YORBA WALL, INC.
Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 73 of 188
AGENDA ITEM #13.A.1.
522 West Tenth Street I Juneau, AK 99801
D 907-802-23511C 907-209-03661 O 907-586-1070 Ext. 228 1 F 844-350-5352
www.jensen.,zorbawall.com
Click here to upload files
Change Order No. 13 Amending Contract No. FY2019-10 Architectural And Eng... Page 74 of 188
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65% DESIGN SUBMITTAL
CONSTRUCTION COST ESTIMATE
20010TI6yA_P►I�73�P13fl�lela
KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE
KODIAK, ALASKA
PREPARED FOR:
Jensen Yorba Wall, Inc.
522 West 10th Street
Juneau, Alaska 99801
November 10, 2020
HI vNC.
4103 Minnesota Drive • Anchorage, Alaska 99503 p: 907.561.1653 • f.• 907.562.0420 • e: mail@hmsalaska.com
HMS Project No. 20107
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 20107
DRAWINGS AND DOCUMENTS
Level of Documents:
(32) 65% design drawings
Date:
September 23, 2020
Provided By:
Jensen Yorba Wall, Inc. of Juneau, Alaska
RATES
Pricing is based on current material, equipment and freight costs.
Labor Rates:
A.S. Title 36 working 60 hours per week
Premium Time:
16.70%
Note:
Siding contractor is prime
BIDDING ASSUMPTIONS
Contract: Standard construction contract without restrictive bidding clauses
Bidding Situation: Competitive bids assumed
Bid Date: Spring 2021
Start of Construction: Summer 2021
Construction Time: Within (1) months completion for base bid and additional (2) months with alternates
EXCLUDED COSTS
1. A/E design fees
2. Administrative and management costs
3. Furniture, furnishings and equipment (except those specifically included)
PAGE 2
DATE: 11/10/2020
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 3
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
GENERAL
When included in HMS Inc.'s scope of services, opinions or estimates of probable construction costs are prepared on the basis of HMS Inc.'s
experience and qualifications and represent HMS Inc.'s judgment as a professional generally familiar with the industry. However, since HMS Inc.
has no control over the cost of labor, materials, equipment or services furnished by others, over contractor's methods of determining prices, or over
competitive bidding or market conditions, HMS Inc. cannot and does not guarantee that proposals, bids, or actual construction cost will not vary
from HMS Inc.'s opinions or estimates of probable construction cost.
This estimate assumes normal escalation based on the current economic climate. HMS Inc. will continue to monitor this, as well as other
international, domestic and local events, and the resulting construction climate, and will adjust costs and contingencies as deemed appropriate.
Due to the rapidly evolving nature of the COVID-19 coronavirus pandemic and its as -yet unknown affect on the economy, and more specifically the
construction industry, HMS Inc. is incorporating an additional contingency titled Unique Market Risk'. The amount provided for in the estimate will
be adjusted as the situation continues to change and the effect on construction pricing becomes more predictable.
GROSS FLOOR AREA
BASE BID
Replacement of North Elevation Siding and Soffits
6,877 SF
Paint Existing Concrete Walls
1,634 SF
TOTAL BASE BID:
8,511 SF
ALTERNATE 1
Replacement of Remaining Metal Siding and Soffits
at Balance of Building
9,391 SF
Paint Existing Concrete Walls
5,334 SF
ALTERNATE 2
Replacement of Metal Roofing
22,700 SF
Replacement of EPDM roofing
340 SF
TOTAL ALTERNATES:
37,765 SF
TOTAL BASE BID AND ALTERNATES: 46,276 SF
KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
HMS Project No.: 20107
GENERAL COST SUMMARY
BASE BID
ALTERNATE 1
Replacement of Remaining Metal Siding and Soffits
Paint Existina Concrete Walls
I SUBTOTAL ALTERNATE 1:
ALTERNATE 2
Replacement of Metal Roofing
Replacement of EPDM Roofina
SUBTOTAL ALTERNATE 2:
TOTAL ESTIMATED BASE BID AND ALTERNATES:
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DATE: 11/10/2020
$222,345 8,511 $26.12
305,376 14,725 $20.74
738,794 23,040 $ 32.07
$ 1,266,515 46,276 $ 27.37
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE
PAGE 5
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
DATE: 11/10/2020
HMS Project No.: 20107
65% DESIGN COST SUMMARY
LaborMaterial
. .
01 - SITE WORK
$ 3,150
$ 24,190
$ 27,340
02 -SUBSTRUCTURE
0
0
0
03 -SUPERSTRUCTURE
0
0
0
04 - EXTERIOR CLOSURE
45,149
48,860
94,009
05 - ROOF SYSTEMS
0
0
0
06 - INTERIOR CONSTRUCTION
0
0
0
07 - CONVEYING SYSTEMS
0
0
0
08 - MECHANICAL
0
0
0
09 - ELECTRICAL
0
0
0
10 - EQUIPMENT
0
0
0
11 - SPECIAL CONSTRUCTION
0
0
0
SUBTOTAL:
$ 48,299
$ 73,050
$ 121,349
12 - GENERAL REQUIREMENTS
75,613
SUBTOTAL:
$ 196,962
13 - CONTINGENCIES
25,383
TOTAL ESTIMATED CONSTRUCTION COST:
$ 222,345
COST PER SQUARE FOOT:
$ 26.12 /SF
GROSS FLOOR AREA:
8,511 SF
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE
PAGE 6
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
DATE: 11/10/2020
HMS Project No.: 20107
ELEMENTAL SUMMARY
Total
Element
Material
Labor MateriallLabor
Total Cost
Cost per SF
01 - SITE WORK
$ 27,340
$ 3.21
011 - Hazmat Abatement
$ 0
$ 0
$ 0
0.00
012 - Demolition
3,150
24,190
27,340
3.21
013 - Site Improvements
0
0
0
0.00
014 - Site Mechanical
0
0
0
0.00
015 - Site Electrical
0
0
0
0.00
02 - SUBSTRUCTURE
$ 0
$ 0.00
021 - Standard Foundations
$ 0
$ 0
$ 0
0.00
022 - Slab on Grade
0
0
0
0.00
023 - Basement
0
0
0
0.00
024 - Special Foundations
0
0
0
0.00
03 - SUPERSTRUCTURE
$ 0
$ 0.00
031 - Floor Construction
$ 0
$ 0
$ 0
0.00
032 - Roof Construction
0
0
0
0.00
033 - Stair Construction
0
0
0
0.00
04 - EXTERIOR CLOSURE
$ 94,009
$ 11.05
041 - Exterior Walls
$ 45,149
$ 48,860
$ 94,009
11.05
042 - Exterior Doors and Windows
0
0
0
0.00
05 - ROOF SYSTEMS
$ 0
$ 0.00
051 - Roofing
$ 0
$ 0
$ 0
0.00
052 - Skylights
0
0
0
0.00
06 - INTERIOR CONSTRUCTION
$ 0
$ 0.00
061 - Partitions and Doors
$ 0
$ 0
$ 0
0.00
062 - Interior Finishes
0
0
0
0.00
063 - Specialties
0
0
0
0.00
07 - CONVEYING SYSTEMS
$ 0
$ 0
$ 0
$ 0.00
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE
PAGE 7
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE
DATE: 11/10/2020
HMS Project No.: 20107
ELEMENTAL SUMMARY
Total
Element
Material
Labor MateriallLabor
Total Cost
Cost per SF
08 - MECHANICAL
$ 0
$ 0.00
081 - Demolition
$ 0
$ 0
$ 0
0.00
082 - Plumbing
0
0
0
0.00
083 - HVAC
0
0
0
0.00
084 - Fire Protection
0
0
0
0.00
085 - Special Mechanical Systems
0
0
0
0.00
09 - ELECTRICAL
$ 0
$ 0.00
091 - Demolition
$ 0
$ 0
$ 0
0.00
092 - Service and Distribution
0
0
0
0.00
093 - Lighting and Power
0
0
0
0.00
094 - Special Electrical Systems
0
0
0
0.00
10 - EQUIPMENT
$ 0
$ 0.00
101 - Fixed and Movable Equipment
$ 0
$ 0
$ 0
0.00
102 - Furnishings
0
0
0
0.00
11 - SPECIAL CONSTRUCTION
$ 0
$ 0
$ 0
$ 0.00
SUBTOTAL DIRECT WORK:
$ 48,299
$ 73,050
$ 121,349
12 - GENERAL REQUIREMENTS
$ 75,613
$ 8.88
121 - Mobilization
$ 6,750
0.79
122 - Operation Costs
43,778
5.14
123 - Profit
25,085
2.95
13 - CONTINGENCIES
$ 25,383
$ 2.98
131 - Estimator's Contingency
7.50%
$ 14,772
1.74
131 - Unique Market Risk
3.50%
7,411
0.87
132 - Escalation Contingency
1.46%
3,200
0.38
TOTAL ESTIMATED CONSTRUCTION COST:
$ 222,345
$26.12 /SF
GROSS FLOOR AREA:
8,511 SF
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 8
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
01 - SITE WORK
MATERIAL
LABOR
TOTAL
TOTAL
Remove metal siding panels and air barrier and
QUANTITY UNIT RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
012 - Demolition
$ $
$ $
$
$
EXTERIOR WALLS
Remove metal siding panels and air barrier and
dispose
6,313
SF
2.10
13,257
2.10
13,257
Remove all window, door, storefront, and louver
flashings and dispose
1,086
LF
1.30
1,412
1.30
1,412
Remove all window, door, storefront, and louver
caulking and sealants and dispose
1,086
LF
0.95
1,032
0.95
1,032
Remove metal soffit panels and air barrier and
dispose
264
SF
2.30
607
2.30
607
Remove bottom pressure cap and base metal
flashing from storefront and dispose
212
LF
1.90
403
1.90
403
Cut and remove 1" metal furring and 1" rigid
insulation where deteriorated and dispose (assume
20% of total area of 6,313 SF)
1,262
SF
1.40
1,767
1.40
1,767
Load, haul, and dispose debris
9
LDS 350.00 3,150
250.00
2,250
600.00
5,400
SUBTOTAL:
$ 3,150
$20,728
$23,878
Labor Premium Time
16.70%
3,462
3,462
TOTAL ESTIMATED COST: $ 3,150 $ 24,190 $ 27,340
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 9
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
04 - EXTERIOR CLOSURE
MATERIAL
LABOR
TOTAL
TOTAL
QUANTITY UNIT RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
041 - Exterior Walls
$ $
$ $
$
$
Replace 1" metal furring and 1" rigid insulation
where deteriorated (assumed 20% of total area
of 6,313 SF)
1,262
SF
1.40
1,767
2.40
3,029
3.80
4,796
New vapor shield weather barrier at siding and
soffits
7,000
SF
0.85
5,950
0.90
6,300
1.75
12,250
New 2"x2"x2" sloped prefinished metal base
flashing
180
LF
2.40
432
2.00
360
4.40
792
New backer rod and sealants at all windows, doors,
storefronts, and louvers
1,086
LF
0.70
760
1.80
1,955
2.50
2,715
New 3"x2"x2" sloped prefinished metal head
flashings at windows, doors, and storefronts
300
LF
2.80
840
2.50
750
5.30
1,590
New 2"x7"x5" sloped prefinished metal head
flashings at window sills
300
LF
4.30
1,290
3.00
900
7.30
2,190
New custom prefinished metal trim at all windows,
doors, storefronts, louvers, jambs, heads, and sills
as required to match siding
486
LF
3.10
1,507
2.80
1,361
5.90
2,868
Type A: Centria CS -260 12" wide x 7/8" deep
prefinished aluminum siding panels with stainless
steel clips, fasteners and pop rivets
5,500
SF
4.20
23,100
3.00
16,500
7.20
39,600
Type B: Centria 1 W-1 OA 12" wide x 1 1/2" deep
prefinished aluminum siding panels with stainless
steel clips, fasteners and pop rivets
1,200
SF
5.40
6,480
3.30
3,960
8.70
10,440
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 10
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
04 - EXTERIOR CLOSURE
MATERIAL
LABOR
TOTAL
TOTAL
QUANTITY UNIT RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
041 - Exterior Walls
$ $
$ $
$
$
Type B: Centria 1 W-1 OA 12" wide x 1 1/2" deep
prefinished aluminum siding panels with stainless
steel clips, fasteners and pop rivets at soffits
300
SF
5.40
1,620
3.80
1,140
9.20
2,760
Caulking to siding and soffits
7,000
SF
0.10
700
0.30
2,100
0.40
2,800
EXTERIOR CONCRETE WALLS
Pressure wash existing concrete walls
1,634
SF
0.08
131
0.35
572
0.43
703
Prep and paint existing concrete walls
1,634
SF
0.35
572
1.80
2,941
2.15
3,513
SUBTOTAL:
$ 45,149
$ 41,868
$ 87,017
Labor Premium Time
16.70%
6.992
6.992
TOTAL ESTIMATED COST: $ 45,149 $ 48,860 $ 94,009
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 11
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
12 - GENERAL REQUIREMENTS
MATERIAL
LABOR
TOTAL
TOTAL
3000.00
QUANTITY UNIT RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
5
TONS
400.00
2,000
50.00
Mobilization and demobilization
1
LS
1500.00
1,500
3000.00
3,000
4500.00
4,500
Incidental freight
5
TONS
400.00
2,000
50.00
250
450.00
2,250
Superintendent/working foreman
1
MO
150.00
150
6500.00
6,500
6650.00
6,650
Field engineering
10
HRS
95.00
950
95.00
950
Quality control
1
MO
By Superintendent
Expediting (part time)
1
MO
150.00
150
3200.00
3,200
3350.00
3,350
Clerical (minimal)
1
MO
150.00
150
1700.00
1,700
1850.00
1,850
Staging areas, signs, temporary toilets, etc.
1
MO
450.00
450
200.00
200
650.00
650
Temporary barriers, protection, etc.
1
LOT
500.00
500
750.00
750
1250.00
1,250
Communications
1
MO
400.00
400
400.00
400
Pickups and trucks
1
MO
1800.00
1,800
500.00
500
2300.00
2,300
Hand tools, man lifts, ladders etc.
1
MO
2500.00
2,500
2500.00
2,500
Consumables: fuel, cleaning products, safety
equipment etc.
1
MO
1800.00
1,800
1800.00
1,800
Submittals and as-builts
1
LOT
300.00
300
1750.00
1,750
2050.00
2,050
Special inspections
1
LOT
1750.00
1,750
1750.00
1,750
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 12
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
12 - GENERAL REQUIREMENTS
MATERIAL
LABOR
TOTAL
TOTAL
850.00 850 1000.00
QUANTITY UNIT RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
200.00
200
1500.00 1,500 1700.00
Regular clean-up
Final clean-up
Permits
Plan check fees
State of Alaska Dept. of Labor filing fee
Travel round trip from Anchorage for special
inspections
Per diem (inspection only, assumes local crew)
SUBTOTAL:
Home Office
Overhead and Profit
Bonds
Insurances
1
MO
150.00
150
850.00 850 1000.00
1,000
1
LOT
200.00
200
1500.00 1,500 1700.00
1,700
1
LOT
By Owner
1
LOT
1250.00
1,250
1250.00
1,250
1
LOT
3000.00
3,000
3000.00
3,000
2
EA
350.00
700
350.00
700
4
MD
180.00
720
180.00
720
$19,470
$ 21,150
$40,620
3.25%
5,264
15.00%
25,085
1.15%
2,212
1.25%
2,432
TOTAL ESTIMATED COST: $ 75,613
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 13
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
13 - CONTINGENCIES
MATERIAL
LABOR
TOTAL
TOTAL
QUANTITY UNIT RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
131 - ESTIMATOR'S CONTINGENCY
The estimator's allowance for architectural and
engineering requirements that are not apparent
at this level of design documentation 7.50%
Unique market risk
3.50%
132 - ESCALATION CONTINGENCY
The allowance for escalation from the date of
estimate to the proposed bid date of spring 2021
at the rate of 3.50% per annum (5 months) 1.46%
$ 14,772
$ 7,411
$ 3,200
TOTAL ESTIMATED COST: $ 25,383
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 14
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
Alternate 1 - Replacement of Remaining Metal
MATERIAL
LABOR
TOTAL
TOTAL
Siding at Balance of Building and Paint QUANTITY UNIT
RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
Existing Concrete Walls
$ $
$ $
$
$
DEMOLITION
17,086
2.10
Remove metal siding panels and air barrier and
1.30
2,457
dispose
8,136
SF
Remove all window, door, storefront, and louver
0.95
1,796
flashings and dispose
1,890
LF
Remove all window, door, storefront, and louver
1.90
648
caulking and sealants and dispose
1,890
LF
Remove metal soffit panels and air barrier and
6.00
300
dispose
1,255
SF
Remove bottom pressure cap and base metal
4.200 250.00
3.000
flashing from storefront and dispose
341
LF
Remove existing glazing at storefront and
dispose (2)
50
SF
Cut and remove 1" metal furring and 1" rigid
insulation where deteriorated and dispose (assume
20% of total area of 8,136 SF)
1,626
SF
Load, haul, and dispose debris
12
LDS 350.00
EXTERIOR WALLS
Replace 1" metal furring and 1" rigid insulation
where deteriorated (assumed 20% of total area
of 8,136 SF)
1,626
SF 1.20
2.10
17,086
2.10
17,086
1.30
2,457
1.30
2,457
0.95
1,796
0.95
1,796
2.30
2,887
2.30
2,887
1.90
648
1.90
648
6.00
300
6.00
300
1.40
2,276
1.40
2,276
4.200 250.00
3.000
600.00
7.200
1,951 2.40 3,902 3.60 5,853
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 15
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
Alternate 1 - Replacement of Remaining Metal
MATERIAL
LABOR
TOTAL
TOTAL
Siding at Balance of Building and Paint QUANTITY UNIT
RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
Existing Concrete Walls
$ $
$ $
$
$
EXTERIOR WALLS (Continued)
New vapor shield weather barrier at siding and
soffits
9,800
SF
0.85
8,330
0.90
8,820
1.75
17,150
New 2"x2"x2" sloped prefinished metal base
flashing
530
LF
2.40
1,272
2.00
1,060
4.40
2,332
New backer rod and sealants at all windows, doors,
storefronts, and louvers
1,890
LF
0.70
1,323
1.80
3,402
2.50
4,725
New 3"x2"x2" sloped prefinished metal head
flashings at windows, doors, and storefronts
465
LF
2.80
1,302
2.50
1,163
5.30
2,465
New 2"x7"x5" sloped prefinished metal head
flashings at window sills
417
LF
4.30
1,793
3.00
1,251
7.30
3,044
New custom prefinished metal trim at all windows,
doors, storefronts, louvers, jambs, heads, and sills
as required to match siding
1,008
LF
3.10
3,125
2.80
2,822
5.90
5,947
Type A: Centria CS -260 12" wide x 7/8" deep
prefinished aluminum siding panels with stainless
steel clips, fasteners and pop rivets
5,100
SF
4.20
21,420
3.00
15,300
7.20
36,720
Type B: Centria 1 W-1 OA 12" wide x 1 1/2" deep
prefinished aluminum siding panels with stainless
steel clips, fasteners and pop rivets
3,400
SF
5.40
18,360
3.30
11,220
8.70
29,580
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 16
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
Alternate 1 - Replacement of Remaining Metal
MATERIAL
LABOR
TOTAL
TOTAL
Siding at Balance of Building and Paint
QUANTITY UNIT
RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
Existing Concrete Walls
$ $
$ $
$
$
EXTERIOR WALLS (Continued)
Type B: Centria 1 W-1 OA 12" wide x 1 1/2" deep
prefinished aluminum siding panels with stainless
steel clips, fasteners and pop rivets at soffits
1,300
SF
5.40
7,020
3.80
4,940
9.20
11,960
New glazing to match existing storefront
50
SF
30.00
1,500
15.00
750
45.00
2,250
EXTERIOR CONCRETE WALLS
Pressure wash existing concrete walls
5,334
SF
0.08
427
0.35
1,867
0.43
2,294
Prep and paint existing concrete walls
5,334
SF
0.35
1,867
1.80
9,601
2.15
11,468
SUBTOTAL:
$ 73,890
$ 96,548
$ 170,438
Labor Premium Time
16.70%
16,124
16,124
SUBTOTAL:
$186,562
General Conditions, Overhead, and Profit
45.00%
83,953
Estimator's Contingency
7.50%
20,289
Unique Market Risk
3.50%
10,178
Escalation Contingency
1.46%
4,394
TOTAL ESTIMATED COST:
$ 305,376
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 17
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
Alternate 2 - Remove Metal Roofing and
MATERIAL
LABOR
TOTAL
TOTAL
Install New Metal Roof Assembly
QUANTITY UNIT RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
963
LF
3.50
3,371
2.70
ROOFING DEMOLITION
Temporary fall protection railings
963
LF
3.50
3,371
2.70
2,600
6.20
5,971
Remove roof to wall flashings
160
LF
1.85
296
1.85
296
Remove eave and gable flashings
1,203
LF
1.95
2,346
1.95
2,346
Remove VTR flashings (assumed)
5
EA
30.00
150
30.00
150
Remove mechanical flashings (assumed)
1
LOT
250.00
250
250.00
250
Remove parapet cap flashings
68
LF
1.50
102
1.50
102
Demolish EPDM membrane roofing assembly to
deck
340
SF
2.30
782
2.30
782
Demolish EPDM membrane roofing assembly at
parapet walls
350
SF
2.00
Demolish metal roofing assembly to deck
22,700
SF
1.20
27,240
1.20
27,240
Thoroughly clean exposed roof decks
23,040
SF
0.02
461
0.08
1,843
0.10
2,304
Daily cover exposed roof areas for working in
sections
23,040
SF
0.10
2,304
0.15
3,456
0.25
5,760
Load, haul and dispose debris
14
LDS
350.00
4,900
250.00
3,500
600.00
8,400
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 18
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
Alternate 2 - Remove Metal Roofing and
MATERIAL
LABOR
TOTAL
TOTAL
Install New Metal Roof Assembly
QUANTITY UNIT RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
340
SF
2.20
748
2.10
EPDM ROOFING
60 mil fully adhered EPDM roofing
340
SF
2.20
748
2.10
714
4.30
1,462
1/2" fiberglass substrate board
340
SF
0.90
306
1.20
408
2.10
714
6 mil vapor retarder
340
SF
0.08
27
0.10
34
0.18
61
(2) layers R-38, 4" flat board rigid insulation
340
SF
4.20
1,428
1.80
612
6.00
2,040
Average 1 1/2" tapered staggered joints rigid
insulation
340
SF
0.95
323
0.65
221
1.60
544
60 mil fully adhered EPDM roofing up walls
350
SF
2.20
770
2.25
788
4.45
1,558
METAL ROOFING
Ice and water shield
22,700
SF
0.75
17,025
0.85
19,295
1.60
36,320
Metal roofing
22,700
SF
5.60
127,120
4.50
102,150
10.10
229,270
MISCELLANEOUS
Mechanical modifications
1
LOT
250.00
250
500.00
500
750.00
750
VTR flashings (assumed)
5
EA
52.50
263
65.00
325
117.50
588
14"x12" prefinished metal fascia flashing
361
LF
11.50
4,152
5.10
1,841
16.60
5,993
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KODIAK ISLAND BOROUGH KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE PAGE 19
KODIAK, ALASKA
65% DESIGN SUBMITTAL CONSTRUCTION COST ESTIMATE DATE: 11/10/2020
HMS Project No.: 20107
Alternate 2 - Remove Metal Roofing and
MATERIAL
LABOR
TOTAL
TOTAL
Install New Metal Roof Assembly
QUANTITY UNIT RATE TOTAL
RATE TOTAL
UNIT RATE
MATERIAL/LABOR
6"x14 1/2" prefinished metal rake closure
MISCELLANEOUS (Continued)
12"x12 1/2" prefinished metal eave flashing
374 LF
10.70 4,002
4.80 1,795 15.50
5,797
6"x14 1/2" prefinished metal rake closure
flashing
468 LF
8.80 4,118
4.50 2,106 13.30
6,224
Roofing inspections and testing
1 LOT
500.00 500
1500.00 1,500 2000.00
2,000
SUBTOTAL:
$ 172,068
$ 174,854
$ 346,922
Labor Premium Time
16.70%
29,201
29,201
SUBTOTAL:
$ 376,123
Subcontractor's Mark -Ups
20.00%
75,225
Prime's Mark -Ups and Overhead
45.00%
203,107
Estimator's Contingency
7.50%
49,084
Unique Market Risk
3.50%
24,624
Escalation Contingency
1.46%
10,631
TOTAL ESTIMATED COST: $ 738,794
AGENDA ITEM #13.A.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
r ASSEMBLY REGULAR MEETING
SUBJECT: Change Order No.14 Amending Contract No. FY2019-10 Architectural And
Engineering Services Term Contract For Design For The Peterson Elementary
Roof Replacement Project.
ORIGINATOR: Matt Gandel
RECOMMENDATION:
Authorize the Borough Manager to execute Change Order No.14 in an amount not to exceed $17,300.
DISCUSSION:
This is a change order to the Borough's current term contract with Jensen Yorba Wall (JYW) to include
preliminary design services for the Peterson Elementary Roof Replacement project. The existing roof at
Peterson Elementary School has had leaking issues and has been at the top of the Kodiak Island
Borough School District's Capital Improvement Project (CIP) list for several years.
This change order is to complete preliminary design for a complete roof replacement. Completing this
preliminary design work would help KIBSD to score higher on the Alaska Department of Education and
Early Development's CIP scoring. Providing a greater chance of receiving some State reimbursement
for construction, as well as getting closer to a "shovel ready" project in case there is infrastructure
money available from the federal government. The goal is to complete this design work this summer.
ALTERNATIVES:
Take no action or do not approve the change order.
FISCAL IMPACT:
This design work will be funded by Fund 220-235 Buildings and Grounds - School Buildings - Major
Repairs.
An item will be included on a future budget ordinance to create a project and transfer those funds to the
project.
OTHER INFORMATION:
KIBC Title 3 Revenue and Finance, Chapter 3.30 Contract, Purchase, Sale and Transfer
Procedures, Section 3.30.100 Change orders — Manager authority.
The manager, or designee, is authorized, without assembly approval, to enter into change orders with
respect to borough projects where the amount of additional expenditure occasioned by the change
order or orders does not, in the aggregate, exceed the total contract amounts approved for the project,
plus project contingency equal to 10 percent of the approved contract amount. Additional contingency
may be requested and approved by the assembly. The manager, or designee, shall report monthly to
the assembly the nature and amount of such change orders. Project approval should include a budget
for the project that includes a contingency line item of 10 percent. Change orders above the manager's
approval limit, but not exceeding five percent of the original contract amount or $50,000, whichever is
lower, require approval by:
A. The mayor and deputy presiding officer;
B. The mayor and one assembly member in the absence of the deputy presiding officer;
C. The deputy presiding officer and one assembly member in the absence of the mayor.
Kodiak Island Borough
Change Order No.14 Amending Contract No. FY2019-10 Architectural And Eng... Page 94 of 188
AGENDA ITEM #13.A.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
A ASSEMBLY REGULAR MEETING
Such approval may be by signature or electronic signature. Change orders greater than five percent of
approved contract amount or $50,000, whichever is lower, require assembly approval. The authority
contained in this section is independent and exclusive of the purchasing authority defined in KIBC
3.30.010.
Kodiak Island Borough
Change Order No.14 Amending Contract No. FY2019-10 Architectural And Eng... Page 95 of 188
AGENDA ITEM #13.A.2.
CODIAK ISLAND BOROUGH TERM CONTRACT CHANGE ORDER
'10 MILL BAY ROAD Project Name: Project Number:
CODIAK, ALASKA 99615 Peterson Roof Replacement TBD
Contractor: Jensen Yorba Wall, Inc.
Cost
Term Contract No.: 2019-10
Change Order No.: 14
Original Project Budget:
$ 0.00
Original Contract:
$
0.00
Previous Budget Changes:
$ 0.00
Previous Changes:
$
571,881.00
Adjusted Project Budget:
$ 0.00
This Change:
$
17,300.00
To -Date Project Expenses:
$ 0.00
% of Original Contract
>5%
To -Date Project Encumbrances:
$ 0.00
Adjusted Contract:
$
589,181.00
Current Remaining Project Budget:
$ 0.00
Description of Change
Cost
Provide 35% design services for the Peterson Elementary Roof Replacement project per proposal dated
February 24, 2021. Design fees to be charged on a time and materials basis.
$ 17,300.00
The time provided for completion of the contract is (N unchanged) (E] increased) (L] decreased) by 0 calendar days. This document
shall become an amendment to the contract and all provisions of the contract will apply thereto.
Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000,
whichever is lower, requires approval by the mayor and deputy presiding officer, the mayor and one assembly member in the
zbsence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor.
Change orders greater than five percent of approved contract amount or $50,000, whichever is lower, require assembly approval
Accepted By:
Contractor's Representative
Recommended:
Engineering/Facilities Director
Approved By:
Borough Manager
Date:
Date
Finance Director
Attest:
Borough Clerk
Date:
Date:
Date:
Mayor and Deputy Presiding Officer Approval (does not exceed five percent of the original contract amount or $50,000, whichever is lower)
Approved By: Date: Date:
Borough Mayor Deputy Presiding Officer
Borough Assembly Approval (greater than five percent of approved contract amount or $50,000, whichever is lower)
Approved By: Date: Attest:
Borough Manager
Revised 09119
Borough Clerk
Date:
Page 1 of I
Change Order No. 14 Amending Contract No. FY2019-10 Architectural And Eng... Page 96 of 188
AGENDA ITEM #13.A.2.
Jensen
Yorba
Wall
Inc. 522 West 10th Street, Juneau, Alaska 99801 907.586.1070 jensenyorbawall.com
Designing Community Since 1935
Date: February 24, 2021
To: Matt Gandel, KIB Project Manager
From: Corey Wall
Re: KIBSD Peterson Elementary Re -Roof (JYW No. 21013)
35% Design Fee Proposal
Please find attached our fee proposal for 35% design services related to the KIB Peterson Elementary School
Re -Roof Project. The project will be completed as part of our existing term contract with KIB.
Project includes:
• 35% Construction Documents
o Comprehensive roof replacement of existing 48,800 sf building.
• Project will be designed to allow for several alternates. Configuration of the alternates TBD.
• Professional cost estimation at phase completion. ARB presentations at phase completion
Please note:
• Proposal does not include a site visit during 35% design phase with the assumption that KIB personnel
can investigate any site conditions not illustrated on existing drawings. A site visit is anticipated if the
project moves forward into final construction documents.
• Engineering support is not included in the 35% design phase with the anticipation it can be added if
needed for final construction documents.
Thanks again for this opportunity. We look forward to working with you.
Sincerely
Crey Wall, AIA
Jensen Yorba Wall
Architecture Interior Design Construction Management
Page 1 of 1
Change Order No. 14 Amending Contract No. FY2019-10 Architectural And Eng... Page 97 of 188
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IT41-100&IAft91541 WI9091981401
SCHEMATIC DESIGN SERVICES
Project: KIBSD Peterson Elementary Re -Roof
JYW Project No.: 21013
Project Management
4
Research / Archives
2
Code Analysis
4
Schematic Design Dwgs
16 14
Outline Specs
10 4
Meetings
4
Cost Estimate Coordination
2
Quality Control
2 2
Presentations
2
Submittal
2
Subtotal Hours 1 48 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 20
Subtotal Dollars $1 8,160 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 0 1 2,800
21013 Petersend Elem Roof.xltx-30 SD
1
Jensen ■■■
Yorba ■■■
Wall ■■■
Inc. (—)Mm
2
30
0 1 0 1 32 1 0 1 0 1 0 1
0 1 100
0 1 0 1 3,040 1 0 1 0 1 0 1
0 1 $14,000
CONSULTANTS:
Civil Engineering
Structural Engineering
Mechanical Engineering
Electrical Engineering
Hazardous Materials Investigation
Landscape Architecture
Cost Estimating
$3,000
Subtotal
$3,000
Overhead/Profit 10%
$300
Consultants Total Labor
$3,300
2/24/2021 1
AGENDA ITEM #13.A.3.
KODIAK ISLAND BOROUGH
STAFF REPORT
.;}. APRIL 15, 2021
' ASSEMBLY REGULAR MEETING
SUBJECT: Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement.
ORIGINATOR: Matt Gandel
RECOMMENDATION:
Move to authorize the Borough Manager to execute Contract No. FY2021-18.
DISCUSSION:
This contract is for replacement of the fuel piping at the Long Term Care Center (Chiniak Bay Elder
House). Design was completed by RSA Engineers and approved by the Architectural/Engineering
Review Board.
The scope of work for this project is removing fuel and propane piping that is currently slightly above
grade and installing new overhead piping. The current placement of the piping makes it easy to
damage and also difficult to monitor for leaks. A leak in the piping occurred in 2019 and a large amount
of fuel entered the storm drain system. The portion of pipe with the leak has been replaced but this is a
long term fix to avoid future issues.
An invitation to bid was issued on March 2, 2021, bids were due on March 23, 2021 and opened the
same day. Three (3) bids were received, and the apparent low bidder is Premier Mechanical LLC. This
work is scheduled to be complete by June 15, 2021.
ALTERNATIVES:
Take no action or reject all bids.
FISCAL IMPACT:
The work at Providence Kodiak Island Medical Center will be funded by renewal and replacement
funds collected through the lease with Providence Health and Services. This work and the cost has
been discussed and agreed on by both Borough and Providence staff.
OTHER INFORMATION:
KIBC Title 3 Revenue and Finance, Chapter 3.30 Contract, Purchase, Sale and Transfer
Procedures, Section 3.30.020 Limitation on Manager's Authority
The manager may not make an acquisition, sale, transfer, or contract authorized by KIBC 3.30.010 if
the value of the property, service, or contract exceeds $25,000 without first obtaining assembly
approval with the exception of utility bills, which may be paid without assembly approval. Similar types
of work, even if performed in different geographic locations, are considered "in the aggregate"
regardless of the project, contract, purchase orders, or change order and require assembly notification
if the total payment to one contractor exceeds $25,000 in one fiscal year.
Kodiak Island Borough
Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Page 99 of 188
AGENDA ITEM #13.A.3.
Contract No. FY2021-18
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
LONG TERM CARE EXTERIOR FUEL LINE REPLACEMENT # 20022
PROJECT NAME AND NUMBER
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough,
acting by and through its Borough Manager, and
Premier Mechanical, LLC.
Company Name
2011 Mill Bay Road, #2, Kodiak, AK 99615
Company Address (Street or PO Box, City, State, Zip)
a/an ❑ Individual ❑Partnership ®Limited Liability Company ❑Sole Proprietorship MCorporation
incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is
effective the date of the signature of the Borough Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the
Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required in the construction of the above -referenced project as bid by the Contractor, which
bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this
Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or
materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by
the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract,
unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable
for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are
required by the Contract or on written order furnished by the Borough. Any such work or materials which
may be done or furnished by the Contractor without written order first being given shall be at the
Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim
for compensation for work or materials done or furnished without such written order.
Payment under this Contract shall not exceed Forty -Two Thousand Eight Hundred Seventy Five Dollars and
Forty -Eight Cents ($42,875.48) for the Base Bid.
The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all work
and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before:
June 30, 2021. It is expressly understood and agreed that in case of the failure on the part of the Contractor,
for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of
materials and the doing and performance of the work before the aforesaid date, the Borough shall have the
right to deduct from any money due or which may become due the Contractor, or if no money shall be due,
the Borough shall have the right to recover Liquidated Damages as described in the General Conditions for
each calendar day elapsing between the time stipulated for achieving completion of an individual phase and
Kodiak Island Borough Construction Contract
Page 1 of 3
Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Page 100 of 188
AGENDA ITEM #13.A.3.
Contract No. FY2021-18
the actual date of completion of that phase in accordance with the terms hereof; such deduction to be made,
or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of
written notice from the Contractor of the existence of causes over which the Contractor has no control and
which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his
or her discretion, extend the period specified for the furnishing of materials or the completion of the work,
and in such case the Contractor shall become liable for liquidated damages for delays commencing from the
date on which the extended period expires.
The bonds given by the Contractor in the sum of $ 42,875.48 Payment Bond, and $ 42,875.48 Performance
Bond, to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith
and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the Borough subject to the inspection at all times and
approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough.
For purposes of this Contract, Contracting Officer means Michael Powers, or any other person designated by
the Borough Manager.
The Contractor is an independent contractor and not an employee or agent of the Borough.
Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract, and include but are not limited to this Contract, the General Conditions of the Construction
Contract, the Supplementary Conditions, and the following listed documents:
1) Drawings dated February 17, 2021
2) Project Manual dated February 23, 2021
Kodiak Island Borough Construction Contract
Page 2 of 3
Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Page 101 of 188
AGENDA ITEM #13.A.3.
Contract No. FY2021-18
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
CONTRACTOR
Premier Mechanical, LLC
Company Name
Signature of Authorized Company Representative
Name and Title
Date
KODIAK ISLAND BOROUGH
Signature of Borough Manager
Michael Powers
Typed Name
Date
Alise Rice
Borough Clerk
(ATTEST)
Kodiak Island Borough Construction Contract
Page 3 of 3
Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Page 102 of 188
AGENDA ITEM #13.A.3.
Kodiak Island Borough
Bid Tabulation - Long Term Care Exterior Fuel Piping Replacement Project
Bid Opening: 03/23/21 - 2:00 pm
Contractor
Base Bid
Premier Mechanical, LLC
$ 42,875.48
Scott's Heating & Plumbing
$ 69,193.00
Alaska Mechanical, Inc.
$ 70,500.00
This bid tabulation is unofficial until KIB staff have a chance to review and verify the bid
documents submitted by the apparent low bidder, and the contract receives administrative or
Assembly approval.
Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement. Page 103 of 188
a
REFERENCED CODES:
THE CONTRACTOR SHALL COMPLY WITH THE LATEST ADOPTED
EDITION OF THE CODES AND STANDARDS PER THE PROJECT
SPECIFICATIONS, THE ADOPTED CODES AND STANDARDS FOR CITY
OF KODIAK ARE LISTED FOLLOWING FOR REFERENCE:
SHEET NOTES:
[�:� KODIAK LONG TERM CARE FACILITY
C)
0
00
00
PIPING LEGEND ABBREVIATIONS
DENOTES DEMOLITION AFF ABOVE FINISHED FLOOR GAL GALLONS
"' "' AFG ABOVE FINISHED GRADE GALV GALVANIZED
FOS FUEL OIL SUPPLY AGA AMERICAN GAS ASSOCIATION GPH GALLONS PER HOUR
AHAP AS HIGH AS POSSIBLE HD HEAD
FOR FUEL OIL RETURN AL ALUMINUM HP HORSEPOWER
XXX SEE ABBREVIATIONS FOR MEDIA AMPS AMPERES HW HOT WATER
ANSI AMERICAN NATIONAL STANDARDS INSTITUTE IAPMO INTERNATIONAL ASSOCIATION OF PLUMBING AND
- — — — — — — — - FIRE PROTECTION WATER ARCH ARCHITECTURAL MECHANICAL OFFICIALS
ASCE AMERICAN SOCIETY OF CIVIL ENGINEERS IBC INTERNATIONAL BUILDING CODE
PIPE UP ASME AMERICAN SOCIETY OF MECHANICAL ENGINEERS IECC INTERNATIONAL ENERGY CONSERVATION CODE
ASTM AMERICAN STANDARD FOR TESTING AND MATERIALS IFC INTERNATIONAL FIRE CODE
PIPE DOWN AWS AMERICAN WELDING SOCIETY IFGC INTERNATIONAL FUEL GAS CODE
B -X BOILER DESIGNATOR IMC INTERNATIONAL MECHANICAL CODE
0 TEE UP BLDG BUILDING IN INCHES
BOD BOTTOM OF DUCT LB/LBS POUND(S)
TEE DOWN BTUH BRITISH THERMAL UNIT/HOUR MAX MAXIMUM
CAP CAPACITY MBH THOUSAND BTUH
] CAP CFCI CONTRACTOR FURNISHED CONTRACTOR INSTALLED MFGR MANUFACTURER
CLG CEILING MIN MINIMUM
UNION CONT CONTINUED MTD MOUNTED
C.O./CO CLEANOUT NC NOISE CRITERIA
DIRECTION OF FLOW CONN CONNECTION N.C. NORMALLY CLOSED
O BALL/BUTTERFLY VALVE DIA DIAMETER NEC NATIONAL ELECTRICAL CODE
DIM DIMENSION NFPA NATIONAL FIRE PROTECTION AGENCY
GATE VALVE DN DOWN NO. NUMBER
DT -X DAY TANK DESIGNATOR NTS NOT TO SCALE
CHECK VALVE DWG DRAWING OC ON CENTER
EFF EFFICIENCY OFCI OWNER FURNISHED CONTRACTOR INSTALLED
ANTI -SIPHON VALVE ENT ENTERING OFOI OWNER FURNISHED OWNER INSTALLED
ET -X EXPANSION TANK DESIGNATOR OSV OIL SAFETY VALVE
EXIST EXISTING PD PRESSURE DROP
FUSIBLE VALVE EXH EXHAUST PF -X PADDLE FAN DESIGNATOR
F FAHRENHEIT PH PHASE
FT FEET PSI POUND PER SQUARE INCH
® O FLOOR DRAIN FD -X FLOOR DRAIN DESIGNATOR PSIG POUNDS PER SQUARE INCH GAUGE
FIN FINISHED RPM REVOLUTIONS PER MINUTE
FLA FULL LOAD AMPS SQ SQUARE
O POINT OF CONNECTION FLR FLOOR TEMP TEMPERATURE
FM FACTORY MUTUAL TOD TOP OF DUCT
5 DETAIL NUMBER FOS FUEL OIL SUPPLY TTL TOTAL
FOR FUEL OIL RETURN TYP TYPICAL
M2 SHEET LOCATED ON FPF FINS PER FOOT UBC UNIFORM BUILDING CODE
FPM FEET PER MINUTE UH -X UNIT HEATER DESIGNATOR
FT FEET UL UNDERWRITERS LABORATORY
TAG SHEET NOTES GA GAUGE W/ WITH
EW/O WITHOUT
YCO YARD CLEAN OUT
2012
IMC:
INTERNATIONAL MECHANICAL CODE.
ULu
2018
UPC:
UNIFORM PLUMBING CODE.
z
2012
IFC:
INTERNATIONAL FIRE CODE.
2012
IFGC:
INTERNATIONAL FUEL GAS CODE.
„z
2012
IBC:
INTERNATIONAL BUILDING CODE.
c)
2017
NEC:
NATIONAL ELECTRICAL CODE.
SHEET NOTES:
[�:� KODIAK LONG TERM CARE FACILITY
C)
0
00
00
PIPING LEGEND ABBREVIATIONS
DENOTES DEMOLITION AFF ABOVE FINISHED FLOOR GAL GALLONS
"' "' AFG ABOVE FINISHED GRADE GALV GALVANIZED
FOS FUEL OIL SUPPLY AGA AMERICAN GAS ASSOCIATION GPH GALLONS PER HOUR
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ANSI AMERICAN NATIONAL STANDARDS INSTITUTE IAPMO INTERNATIONAL ASSOCIATION OF PLUMBING AND
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ASTM AMERICAN STANDARD FOR TESTING AND MATERIALS IFC INTERNATIONAL FIRE CODE
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0 TEE UP BLDG BUILDING IN INCHES
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DATE: 2/17/2021
JOB NUMBER: M0199.00
DWG FILE: MSERIES
DRAWING TITLE:
LEGEND AND
ABBREVIATIONS
SHEET:
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A. THE INFORMATION SHOWN ON THIS DRAWING IS TAKEN FROM
AS BUILT DRAWINGS AND A NON—DESTRUCTIVE WALK
THROUGH OF THE FACILITY. THERE IS NO WARRANTY OR
GUARANTEE AS TO THE ACCURACY OF THE INFORMATION
SHOWN HERE—IN. THE CONTRACTOR SHALL FIELD VERIFY
ALL ITEMS SCHEDULED FOR DEMOLITION PRIOR TO START
OF WORK.
B. PROVIDE ALL MATERIALS AND LABOR NECESSARY FOR
TEMPORARY FUEL SERVICE TO THE FACILITY EMERGENCY
GENERATOR AND BOILERS TO MAINTAIN CONTINUOUS FUEL
SUPPLY DURING PROJECT PERIOD.
SHEET NOTES:
DEMOLISH PIPING SUPPORT TIMBER ON GRADE.
REMOVE EXISTING CONDUIT AND SALVAGE "PERM -ALERT" CABELING
FOR REINSTALLATION.
D:__:__�:_REMOVE EXISTING CONDUIT AND (3)#10 WIRING AS NECESSARY
FOR REROUTING.
DEMOLISH EXTERIOR FOS/FOR PIPING, INSULATION AND ALL
VALVES/FITTINGS.
DEMOLISH EXTERIOR GAS PIPING, INSULATION AND ALL
VALVES/FITTINGS.
REMOVE AND SALVAGE LIQUID PROPANE TANK AND ASSOCIATED
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DATE: 2/17/2021
JOB NUMBER: M0199.00
DWG FILE: MSERIES
DRAWING TITLE:
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THROUGH OF THE FACILITY. THERE IS NO WARRANTY OR
GUARANTEE AS TO THE ACCURACY OF THE INFORMATION
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ALL ITEMS SCHEDULED FOR DEMOLITION PRIOR TO START
OF WORK.
B. PROVIDE ALL MATERIALS AND LABOR NECESSARY FOR
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GENERATOR AND BOILERS TO MAINTAIN CONTINUOUS FUEL
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SHEET NOTES:
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2� DEMOLISH GAS PIPING TO FIRST FITTING WITHIN BUILDING.
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DRAWN BY: ARN
CHECKED BY: TG
DATE: 2/17/2021
JOB NUMBER: M0199.00
DWG FILE: MSERIES
DRAWING TITLE:
MECHANICAL ROOM
DEMOLITION PLAN
SHEET:
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PIPING ROUTING EXHIBIT PHOTO
TANK LEAK DETECTION (E)
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THERMAL EXPANSION RELIEF VALVE,
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REMOTE FILL BOX DETAIL
�1 MECHANICAL SITE REMODEL PLAN
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FAI
SHEET NOTES:
FIELD FABRICATED STEEL CHANNEL RACK FROM CONCRETE PAD.
1/2" FOS, 3/4" FOR ROUTED OVERHEAD TO GENERATOR MODULE.
PROVIDE FLEXIBLE PIPING PRIOR TO FIRST SUPPORT AT MODULE
EXTERIOR. SUPPORT WITH STEEL CHANNEL FROM MODULE WALL. ROUTE
PIPING OVER MODULE DOOR TO CONNECT TO EXISTING. SEAL
PENETRATION THROUGH MODULE WALL WATER TIGHT.
�1" FOS/FOR ROUTED OVERHEAD SUPPORTED WITH STEEL CHANNEL
FROM TIMBER FENCING. PROVIDE FLEXIBLE PIPING PRIOR TO FIRST
SUPPORT AT FACILITY EXTERIOR WALL. ROUTE APPROXIMATELY 10'
ABOVE GRADE OVER DOOR TO RE -CONNECT TO EXISTING WITHIN
BOILER ROOM. COORDINATE ROUTING WITH EXISTING FIRE ALARM
DEVICE AND MECHANICAL LOUVERS, SEAL PENETRATION WATER TIGHT.
F_4�:� 1/2" CONDUIT WITH SALVAGED "PERM ALERT" CABELING RE-ROUTED
OVERHEAD SUPPORTED WITH STEEL CHANNEL FROM TIMBER FENCING.
SUPPORT ALONG FACILITY EXTERIOR APPROXIMATELY 10' ABOVE GRADE
OVER DOOR TO RE -CONNECT TO EXISTING WITHIN BOILER ROOM.
COORDINATE ROUTING WITH EXISTING FIRE ALARM DEVICE AND
MECHANICAL LOUVERS, SEAL PENETRATION WATER TIGHT.
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SEISMIC ANCHORS ON POURED CONCRETE HOUSEKEEPING PAD.
RELOCATE 1ST STAGE AND 2ND STAGE PRESSURE REGULATORS WITH
TANK, SUPPORTED FROM FABRICATED STEEL CHANNEL RACK ANCHORED
TO PAD. ROUTE NEW 1/2" GAS PIPING OVERHEAD ON WALL WITH
STEEL CHANNEL ABOVE WINDOWS TO CONNECT TO EXISTING IN BOILER
ROOM. SEAL PENETRATION WATER TIGHT.
ROUTE 1/2" CONDUIT OVERHEAD WITH FUEL OIL PIPING AND EXTEND
(3)#10 WIRING AS NECESSARY.
10 GALLON SPILL CONTAINMENT REMOTE FILL BOX WITH 2" MALE NPT
TOP CONNECTION AND POST MOUNT KIT. MOUNT WITH SUPPLIED POST
MOUNT KIT TO CONCRETE PAD WITH EXPANSION ANCHORS.
> 2" NTP 90 DEGREE DRY DISCONNECT ADAPTOR WITH STAINLESS STEEL,
CHECK VALVE, VITON SEALS. MORRISON BROS P/N 927-0200AA.
2" FULL PORT NPT BALL VALVE.
10 HAND PUMP ASSEMBLY WITH CHECK VALVE FOR SUMP DISCHARGE TO
TANK.
11 PNEUMERCATOR P14 PNEUMATIC LIQUID LEVEL GAUGE AND LIQUID
LEVEL SENSING TUBE. NEMA 4X ENCLOSURE SUPPORTED FROM FILL
BOX.
12 2" TANK FILL PIPING, PROVIDE MIN 12" SWING JOINT. SUPPORT WITH
GALVANIZED STRUT AND PIPE CLAMPS TO EXISTING FENCING.
13
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CONDUIT ROUTED TO PNEUMATIC REMOTE LEVEL INDICATOR IN FILL
BOX ON EXISTING FENCING.
14 DRILL AND WELD 2" THREADED FITTING ON EXISTING MANWAY COVER.
PROVIDE 2" OVERFILL PREVENTION VALVE AND DROP TUBE, SET TO
90% TANK CAPACITY. PREP MANWAY COVER SURFACES AND COAT
COVER AND WELD FOR CORROSION PROTECTION.
15 DRILL AND WELD 2" THREADED FITTING WITH 3/4" THREADED BUSHING
ON EXISTING MANWAY COVER, INSTALL 3/4" DROP TUBE, WITH
PNERMERCATOR AIRBELL ASSEMBLY TO BOTTOM OF TANK. FIELD
VERIFY TANK DIAMETER. PREP MANWAY COVER SURFACES AND COAT
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DRAWN BY: ARN
CHECKED BY: TG
DATE: 2/17/2021
JOB NUMBER: M0199.00
DWG FILE: MSERIES
DRAWING TITLE:
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CHECKED BY: TG
DATE: 2/17/2021
JOB NUMBER: M0199.00
DWG FILE: MSERIES
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AGENDA ITEM #13.A.4.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
r ASSEMBLY REGULAR MEETING
SUBJECT: Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining
Wall Renovation.
ORIGINATOR: Matt Gandel
RECOMMENDATION:
Move to authorize the Borough Manager to execute Contract No. FY2021-19.
DISCUSSION:
This contract is for renovation of the existing concrete retaining wall that runs behind Providence
Kodiak Island Medical Center. The retaining wall has been showing signs of deterioration for many
years, and the in several places the concrete has deteriorated to the point where rebar is exposed. The
scope of work for this project includes overlaying the existing wall with concrete and constructing a new
valley gutter along the top of the wall to direct storm water off the wall.
An invitation to bid was issued on March 9, 2021 and bids were due and opened on April 6, 2021. Two
bids were received, and the apparent low bidder was Jay -Brant General Contractors LLC. The bid
tabulation is attached. This work is scheduled to be complete by September 30, 2021.
ALTERNATIVES:
Take no action or reject all bids.
FISCAL IMPACT:
The work at Providence Kodiak Island Medical Center will be funded by renewal and replacement
funds collected through the lease with Providence Health and Services.
OTHER INFORMATION:
KIBC Title 3 Revenue and Finance, Chapter 3.30 Contract, Purchase, Sale and Transfer
Procedures, Section 3.30.020 Limitation on Manager's Authority
The manager may not make an acquisition, sale, transfer, or contract authorized by KIBC 3.30.010 if
the value of the property, service, or contract exceeds $25,000 without first obtaining assembly
approval with the exception of utility bills, which may be paid without assembly approval. Similar types
of work, even if performed in different geographic locations, are considered "in the aggregate"
regardless of the project, contract, purchase orders, or change order and require assembly notification
if the total payment to one contractor exceeds $25,000 in one fiscal year.
Kodiak Island Borough
Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining... Page 109 of 188
AGENDA ITEM #13.A.4.
Contract No. FY2021-
KODIAK ISLAND BOROUGH, ALASKA
CONSTRUCTION CONTRACT
Providence Kodiak Island Medical Center Wall Renovation #20003
This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough,
acting by and through its Borough Manager, and
Jay -Brant General Contractors, LLC.
Company Name
460 Grubstake Ave. Homer Alaska 99603
Company Address (Street or PO Box, City, State, Zip)
a/an ❑ Individual ❑Partnership ®Limited Liability Company ❑Sole Proprietorship ❑Corporation
incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is
effective the date of the signature of the Borough Manager on this document.
The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the
Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the
work and labor required in the construction of the above -referenced project as bid by the Contractor, which
bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this
Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or
materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by
the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract,
unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable
for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are
required by the Contract or on written order furnished by the Borough. Any such work or materials which
may be done or furnished by the Contractor without written order first being given shall be at the
Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim
for compensation for work or materials done or furnished without such written order.
Payment under this Contract shall not exceed Two Million Three Hundred Thirty -Five Thousand Three
Hundred Seventy -Five Dollars and Zero Cents ($ 2,335,375.00) for the Base Bid.
The Contractor further covenants and agrees that all materials shall be furnished and delivered, and all work
and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before:
September 30, 2021. It is expressly understood and agreed that in case of the failure on the part of the
Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and
delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall
have the right to deduct from any money due or which may become due the Contractor, or if no money shall
be due, the Borough shall have the right to recover Liquidated Damages as described in the General
Conditions for each calendar day elapsing between the time stipulated for achieving completion of an
individual phase and the actual date of completion of that phase in accordance with the terms hereof; such
Kodiak Island Borough Construction Contract
Page 1 of 3
Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining... Page 110 of 188
AGENDA ITEM #13.A.4.
Contract No. FY2021-
deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided,
however, that upon receipt of written notice from the Contractor of the existence of causes over which the
Contractor has no control and which must delay furnishing of materials or the completion of the work, the
Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials
or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for
delays commencing from the date on which the extended period expires.
The bonds given by the Contractor in the sum of $ 2,335,375.00 Payment Bond, and $ 2,335,375.00
Performance Bond, to secure the proper compliance with the terms and provisions of this Contract, are
submitted herewith and made a part hereof.
The Contractor further covenants and agrees that the entire construction will be done under the
administration of and to the complete satisfaction of the Borough subject to the inspection at all times and
approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough.
For purposes of this Contract, Contracting Officer means Michael Powers, or any other person designated by
the Borough Manager.
The Contractor is an independent contractor and not an employee or agent of the Borough.
Contract Documents shall have the meaning ascribed by the General Conditions of the Construction
Contract, and include but are not limited to this Contract, the General Conditions of the Construction
Contract, the Supplementary Conditions, and the following listed documents:
1) Drawings dated February 1, 2021
2) Project Manual dated February 1, 2021
3) Addendum #1 dated March 23, 2021
4) Addendum #2 dated March 30, 2021
5) Addendum #3 dated March 31, 2021
Kodiak Island Borough Construction Contract
Page 2 of 3
Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining... Page 111 of 188
AGENDA ITEM #13.A.4.
Contract No. FY2021-
IN WITNESS WHEREOF the parties hereto have executed this Contract and agree to its terms and
conditions.
CONTRACTOR
Company Name
Signature of Authorized Company Representative
Name and Title
Date
KODIAK ISLAND BOROUGH
Signature of Borough Manager
Michael Powers
Typed Name
Date
Alise Rice
Borough Clerk
(ATTEST)
Kodiak Island Borough Construction Contract
Page 3 of 3
Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining... Page 112 of 188
C)
0
Kodiak Island Borough
Bid Tabulation : PKIMC Wall Renovation
Bid Opening: April 6, 2021, 2:00 pm
Bid Item
Qty
Jay -Brant General Contractors, LLC
Unit Cost Bid Amount
Brechan Construction, LLC
Unit Cost Bid Amount
Mobilization
1 LS
$
59,054
$
300,000
Demolition/Disposal
1 LS
$
61,132
$
15,000
Site Clearing
1 LS
$
8,963
$
20,000
Wall Cleaning
1 LS
$
65,383
$
143,000
Wall Footing
1 LS
$
197,886
$
296,000
New Wall Face Reinforcing
1 LS
$
180,140
$
305,000
New Wall Face Forming
1 LS
$
1,027,282
$
1,000,000
Wall Cast in Place Concrete
1,150 CY
$430/CY $
494,500
$290/CY $
333,500
Wall Gutter/Storm Drain Mod
1 LS
$
144,756
$
205,000
Restoration of Curb, Guttter and Sidewalk
1 LS
$
73,346
$
235,000
Asphalt
1 LS
$
11,729
$
30,000
Hydroseeding
1 L
$
11,204
$
5,000
BID TOTAL
$
2,335,375
$
2,887,500
This bid tabulation is unofficial until KIB staff have a chance to review and verify the bid documents submitted by the apparent low
bidder and contract receives administrative or Assembly approval.
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KODIAK
ISLAND BOROUGH, ALASKA
PROVIDENCE
KODIAK ISLAND
MEDICAL
CENTER
WALL RENOVATION
BARROW
BEAUFORT SEA
2020
KOTZEBUE
DRAWING INDEX
GAJ
C� .NOME ALASKA
SHEET NO. SHEET
TITLE
{'
1 S1.0
COVER SHEET WITH INDEX, LOCATION MAP AND VICINITY MAPS
FAIRBANKS
2 S1.1
PLAN OVERALL KEY
3 S1.2
GENERAL NOTES, ABBREVIATIONS AND LEGEND
'BETHEL - ANCHORAGE
4 52.1
PLAN AND PROFILE OF WALL
°� Di�uNCHAM
5 S2.2
PLAN AND PROFILE OF WALL
SEWA D
6 S2.3
PLAN AND PROFILE OF WALL
eco
UNEAU
7 S2.4
PLAN AND PROFILE OF WALL
KODIAK
8 S2.5
PLAN AND PROFILE OF WALL
�_ •�� °
- UNALA KA/DUTCHRBOR
9 S2.6
PLAN AND PROFILE OF WALL
KETCHIKAN
10 S2.7
PLAN AND PROFILE OF WALL
11 S2.8
PLAN AND PROFILE OF WALL
PROJECT LOCATION
12 S2.9
PLAN AND PROFILE OF WALL
13 52.10
PLAN AND PROFILE OF WALL
ILL 13,�Y ROAD
14 52.11
PLAN AND PROFILE OF WALL
_
15 S3.1
TYPICAL WALL RETROFIT SECTIONS AND DETAILS
16 S3.2
TYPICAL WALL RETROFIT SECTIONS AND DETAILS
17 S3.3
TYPICAL WALL RETROFIT SECTIONS AND DETAILS
18 S3.4
TYPICAL WALL RETROFIT SECTIONS AND DETAILS
19 S4.1
VALLEY GUTTER AND WALL PLAN
20 S4.2
VALLEY GUTTER CONNECTION TO EXISTING STORM DRAIN PLAN
21 S4.3
STORM DRAIN DETAILS
22 S4.4
STORM DRAIN DETAILS
23 S5.1
STAGING AREA
24 S5.2
TRAFFIC CONTROL AND SEDIMENT CONTROL
PROJECT LOCATION
EAST REZANOF DRIVE
VICINITY MAP
F:R E I I O N
9360 Glazier Highway, See. 100
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GENERAL NOTES
ABBREVIATIONS
LEGEND
1.
CLEANING AND PREPARATION
ASTM
AMERICAN SOCIETY FOR TESTING AND
MATERIALS
EXISTING THIS PROJECT
CIP
CAST -IN-PLACE
A.
CLEAN THE WALL OF ALL ORGANIC MATTER INCLUDING MOSS, PLANTS AND TREES BETWEEN THE STRETCHERS AND
CON
CITY OF KODIAK
CENTERLINE
HEADERS. USE POWER WASHERS TO REMOVE DUST AND DIRT FROM CONCRETE MEMBERS
CLR
CLEAR
ax
ELECTRICAL, UNDERGROUND
CRSICONCRETE
REINFORCING STEEL INSTITUTE
E�x
ELECTRICAL, UNDERGROUND
B.
CLEAR TREES AND PLANTS ON SLOPE ABOVE WALL WITHIN 8 FEET OF FACE OF EXISTING WALL. REMOVE STUMPS AND
CRIER
CORRUGATED POLYETHYLENE PIPE
SDx
STORM DRAIN
ROOTS OF TREES LARGER THAN 3/ INCHES IN DIAMETER.
CMP
CORRUGATED METAL PIPE
ssx
SANITARY SEWER
C.
MECHANICALLY ABRADE CONCRETE STRETCHERS THAT HAVE CRACKING AS INDICATED. USE CHIPPING HAMMERS OR
EXIST
GB
EXISTING
GRADE BREAK IN VALLEY GUTTER
—x—x— WIRE MESH
BUSHING TOOL OR OTHER SUITABLE MEANS TO REMOVE UNSOUND CONCRETE. FOLLOWING ABRASION REMOVE DUST AND
ID
INSIDE DIAMETER
LOOSE CHIPS WITH POWER WASHER.
IF
INVERT ELEVATION
MAX
MAXIMUM
D.
MECHANICALLY ABRADE THE SURFACE OF MEMBERS THAT HAVE SPALLS. USE CHIPPING HAMMERS OR BUSHING TOOLS OR
MIN
MINIMUM
OTHER SUITABLE MEANS TO REMOVE LOOSE AND UNSOUND CONCRETE. FOLLOWING ABRASION REMOVE DUST AND LOOSE
OC
ON CENTER
CHIPS WITH POWER WASHER.
OD
OUTSIDE DIAMETER
��SECTION OR DETAIL
TW
TOP OF NEW WALL
A CALLOUT
TYP
TYPICAL
G3
2.
CONCRETE
VG
VALLEY GUTTER
_LOCATION OF DETAIL OR
OSHA
OCCUPATIONAL SAFETY AND HEALTH
ADMINISTRATION
REFERENCE DRAWING
A.
CONCRETE SHALL BE A DENSE, WORKABLE MIX WITH A 28 -DAY COMPRESSION STRENGTH OF 4,500 PSI. CONCRETE SHALL
HAVE A MAXIMUM AGGREGATE SIZE OF 1 INCH AND BE ENTRAINED WITH 5 TO 8 PERCENT AIR CONTENT. MAXIMUM SLUMP
SHALL BE BETWEEN 3 AND 5 INCHES PRIOR TO ADDING ANY PLASTICIZERS OR WATER REDUCERS. SUBMIT A MIX DESIGN
WITH RECORD STRENGTH TESTS FOR REVIEW AND APPROVAL.
B.
CONCRETE REINFORCEMENT SHALL CONFORM TO ASTM A615 GRADE 60. REINFORCEMENT SHALL BE FABRICATED IN
ACCORDANCE WITH CRSI CODE OF STANDARD PRACTICE. SUBMIT FABRICATION DRAWINGS SHOWING ALL BENT BAR
CONFIGURATION, SPLICE LAP LENGTHS, SPACING, SIZE FOR REVIEW AND APPROVAL.
C.
TIE OR OTHERWISE SECURE REINFORCEMENT IN FINAL POSITION PRIOR TO PLACING CONCRETE. USE STEEL CHAIRS, OR
PRECAST BLOCKS TO MAINTAIN MINIMUM COVER AND CLEARANCES SHOWN ON THE PLANS.
D.
CONCRETE THAT IS TO BE PUMPED SHALL HAVE APPROPRIATE ADMIXTURES TO INCREASE THE WORKABILITY. SLUMP AFTER
ADDING PLASTICIZERS OR WATER REDUCERS SHALL HAVE A SLUMP GREATER THAN 8 INCHES.
E.
FORMS FOR MAIN WALL SHALL HAVE A FORM WALL LINER PATTERN: UTAH FLUTE BY SPEC FORM LINER, OR AS APPROVED
BY THE OWNER. SUBMIT INFORMATION REGARDING THE PATTERN, THE FORM MATERIAL, THE FORM CAPACITY FOR LATERAL
LOADING VERSUS SPAN. SUBMIT PLAN FOR SUPPORTING THE FORM WALL PANELS INCLUDING HORIZONTAL AND VERTICAL
MEMBER SIZES, MATERIAL, SPACING AND METHOD OF ANCHORING WALL TO EXISTING CRIB WALL MEMBERS.
EXISTING SHOT ROCK FILL
F.
APPLY FORM RELEASE COMPOUNDS TO FORM. SUBMIT INFORMATION ON FORM RELEASE COMPOUND.
EXISTING
HEADER
G.
PLACE AND CONSOLIDATE CONCRETE IN FORMS TO AVOID ROCK POCKETS AND VOIDS. PREPARE A MOCK-UP TO
DETERMINE EFFECTIVENESS OF METHODS. MOCK-UP SHALL BE AT LEAST THE SAME HEIGHT AS DISTANCE BETWEEN
EXISTING STRETCHER
HORIZONTAL COLD JOINTS, 8'-0" MAXIMUM AND OF A WIDTH OF THE SPACE BETWEEN VERTICAL JOINTS, 20'-0" MAX. THE
MOCK-UP MAY REMAIN AS PART OF THE FINAL WORK IF THE OWNER'S REPRESENTATIVE FINDS THE METHODS TO BE
ACCEPTABLE.
WIRE MESH
H.
FINISH SIDEWALK PATCHES AND TOP OF WALL FLATWORK WITH BROOM FINISH AFTER STRIKING, FLOATING AND TROWELING.
I.
SEAL ALL CONCRETE WITH PENETRATING LIQUID SEALER, ASHFORD FORMULA, OR APPROVED EQUAL. APPLY PER SCHEDULE
IN MANUFACTURER'S INSTRUCTIONS. USE APPLICATION METHODS PER MANUFACTURER'S INSTRUCTIONS.---
x—x—x—x—x x—x—x—x—x—x—x
x—
J.
CURE CONCRETE ON FLAT WORK USING MEMBRANES, SATURATED BURLAP OR SPRAYED WATER USING SPRINKLERS. SUBMIT
CURING PLAN FOR REVIEW AND APPROVAL.
'
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3.
MISCELLANEOUS
o N
A.
WIRE MESH SHALL HAVE 1}Y22" TO 2" OPENING AND BE MADE OF 20 GA OR THICKER WIRE. MESH SHALL BE 24" WIDE AND
�k
NO 5 Q 1'-0" EACH WAY
INSTALLED BETWEEN HEADER ROWS. SECURE MESH TO EXISTING WALL WITH 2 STAPLES AT 4'-0" O.C. VERTICALLY. STAPLES
SHALL BE 6 -INCH LONG WITH 1 -INCH CROWN x 3MM DIAMETER. STAPLES SHALL BE INSERT AT TOP OF STRETCHER
MEMBERS UNDER EXISTING GRAVEL. IN LIEU OF STAPLES POWDER ACTIVATED FASTENERS MAY BE USED WITH LARGE
PLASTIC WASHER. USE 2 FASTENERS PER STRETCHER, 4'-0" VERTICALLY ON CENTER.
1y2" 1" MIN
B.
SEALANT AT VERTICAL JOINTS SHALL BE MASTER SEAL SL -1 POLYURETHANE SEALANT OR APPROVED EQUAL. APPLY ON
SEALANT OVER FOAM 3/8" 11/2" MAX
BACKER ROD PER MANUFACTURER'S INSTRUCTIONS.
BACKER ROD.
NOTE:
C.
LOCATE BURIED UTILITIES PRIOR TO EXCAVATION.
1. SEE WALL PARTIAL PROFILES AND
PLANS FOR JOINT LOCATIONS
D.
EXCAVATE IN ACCORDANCE WITH OSHA AND STATE OF ALASKA LABOR REGULATIONS.
VERTICAL WALL JOINT DETAIL
E.
CONSTRUCTION SHALL CONFORM TO 2012 EDITION OF INTERNATIONAL BUILDING CODE AS AMENDED BY THE STATE OF
20 FEET ON CENTER MAXIMUM
ALASKA, CITY OF KODIAK AND KODIAK ISLAND BOROUGH.
R E '/I O IV
9360 Glacier Highway, Sw. 100
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PROVIDENCE KODIAK ISLAND MEDICAL
REV. DATE DESCRIPTION
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PROVIDENCE KODIAK ISLAND MEDICAL
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PROVIDENCE KODIAK ISLAND MEDICAL
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ENGINEERS, INC.
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EXISTING ASPHALT
PAVEMENT
93W Glacier Highway, Ste. 1000F.A
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PROVIDENCE KODIAK ISLAND MEDICAL
©
©
REV.
DATE
DESCRIPTION
CENTER WALL RENOVATION
DWN.
CKD.
APP.
Phone: 907-586-2093
/* ''* /
KODIAK, ALASKA
ENGINEERS, INC.
F 907-586-2099
www.pndengineers.
lllf
SHEET TITLE:
CE -7559
DESIGN: CMG
CHECKED: CMO
SCALE:
AS SHOWN
fI PSE �'/
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PLAN AND PROFILE OF WALL
S2.4
DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PND PROJECT NO.:'172013 1 CAN.: AECC250
GRAPHIC SCALE
EXISTING ASPHALT
PAVEMENT
93W Glacier Highway, Ste. 1000F.A
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PROVIDENCE KODIAK ISLAND MEDICAL
©
©
Juneau, Alaka998o1
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CENTER WALL RENOVATION
Phone: 907-586-2093
/* ''* /
KODIAK, ALASKA
ENGINEERS, INC.
F 907-586-2099
www.pndengineers.
lllf
SHEET TITLE:
CE -7559
DESIGN: CMG
CHECKED: CMO
SCALE:
AS SHOWN
fI PSE �'/
11�
PLAN AND PROFILE OF WALL
S2.4
DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PND PROJECT NO.:'172013 1 CAN.: AECC250
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PROVIDENCE KODIAK ISLAND MEDICAL
© ©
Tunean,Alaka998o1
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REV.
DATE
DESCRIPTION
OWN.
CKD.
APP.
pa 907-586-2099
www.pndengineers.com
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lllf 59
SHEET TITLE:
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DESIGN: CHECKED:
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fI �gF�VCE-75
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S2.5
DRAWN: KILL APPROVED:
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
9360 Glacier Highway, S-100
orA ,,X 1
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PROVIDENCE KODIAK ISLAND MEDICAL
© ©
Tunean,Alaka998o1
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CENTER WALL RENOVATION
phone: 907-586-2093
KODIAK, ALASKA
ENGINEERS, INC.
pa 907-586-2099
www.pndengineers.com
,
lllf 59
SHEET TITLE:
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DRAWN: KILL APPROVED:
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
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PROVIDENCE KODIAK ISLAND MEDICAL
©
©
REV.
DATE
DESCRIPTION
CENTER WALL RENOVATION
DWN.
CKD.
APP.
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
FZ' 9.07-586-2099
www.pndenginars _
lllf
SHEET TITLE:
DESIGN: CMG
CHECKED: CMO
SCALE:
AS SHOWN
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DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
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T7 Q
1' 2' 4' 6' 8' 10' 12'
E x � E x 'x EXISTI& SIDEWALK
BURIED ELECTRICAL CONDUIT
EX EX
9360 Glacier Highway, sce. 1000F.A��g1S\1f
PROVIDENCE KODIAK ISLAND MEDICAL
©
©
j-., Al.ka 99801
gaP'9f11
CENTER WALL RENOVATION
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
FZ' 9.07-586-2099
www.pndenginars _
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SHEET TITLE:
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CHECKED: CMO
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DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
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F2 E \/I �-- I O N
PROVIDENCE KODIAK ISLAND MEDICAL
©
©
REV.
DATE
DESCRIPTION
CENTER WALL RENOVATION
DWN.
CKD.
APP.
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
FZ' 9.07-586-2099
www. pndengineers.com
lllf
SHEET TITLE:
59
DESIGN: CMG
CHECKED: CMO
SCALE:
AS SHOWN
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DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
9360 Glacier Highway, Sce. 1000F.Ak�g1S\1f
PROVIDENCE KODIAK ISLAND MEDICAL
©
©
Iuneau,etska99so1
gaP9f11
CENTER WALL RENOVATION
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
FZ' 9.07-586-2099
www. pndengineers.com
lllf
SHEET TITLE:
59
DESIGN: CMG
CHECKED: CMO
SCALE:
AS SHOWN
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DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
0
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Phone: 907-586-2093
EXISTING WALL
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Pa 907-586-2099
www.pndengineers.com
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9360 Glacier Highway, sce. 100
F2 E \/I �-- I O N �--
PROVIDENCE KODIAK ISLAND MEDICAL
©
©
REV.
DATE
DESCRIPTION
CENTER WALL RENOVATION
DWN.
CKD.
APP.
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
Pa 907-586-2099
www.pndengineers.com
lllf
SHEET TITLE:
CE -
DESIGN: CMG
CHECKED: CMO
SCALE:
AS SHOWN
fI �gF�V7559
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11�
PLAN AND PROFILE OF WALL
S2.8
DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
9360 Glacier Highway, sce. 100
or- .Ak�g1S\1f
PROVIDENCE KODIAK ISLAND MEDICAL
©
©
Iuneau,etska99so1
gaP9f11
CENTER WALL RENOVATION
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
Pa 907-586-2099
www.pndengineers.com
lllf
SHEET TITLE:
CE -
DESIGN: CMG
CHECKED: CMO
SCALE:
AS SHOWN
fI �gF�V7559
. SlPSE
11�
PLAN AND PROFILE OF WALL
S2.8
DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
0
O
v
0
z
O
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SIDEWALK AT BOTTOM OF WALL
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PROVIDENCE KODIAK ISLAND MEDICAL
©
©
REV.
DATE
DESCRIPTION
CENTER WALL RENOVATION
DWN.
CKD.
APP.
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
F 907-586-2099
www.pndengineers.com
lllf
SHEET TITLE:
DESIGN: CMG
CHECKED: CMG
SCALE: AS SHOWN
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S2.9
DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PNDPROJECTNO.: 172013 CAN.: AECC250
1EADER
20W
– FACE OF
EXISTING WALL
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w
9360 Glacier Highway, Sce. 1000F.Ak�g1S\1f
PROVIDENCE KODIAK ISLAND MEDICAL
©
©
Tuneau,etska99so1
gaP9f11
CENTER WALL RENOVATION
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
F 907-586-2099
www.pndengineers.com
lllf
SHEET TITLE:
DESIGN: CMG
CHECKED: CMG
SCALE: AS SHOWN
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DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PNDPROJECTNO.: 172013 CAN.: AECC250
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APPROVED:
DATE: 2-1-2021
PND PROJECT 172013 CAN.: AECCZSO
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0" 1' 2' 4' 6' 8' 10' 12'
9360 Glacier Highway, S..100
F2 E \/I �-- I O N aE3
PROVIDENCE KODIAK ISLAND MEDICAL
©
©
REV.
DATE
DESCRIPTION
CENTER WALL RENOVATION
DWN.
CKD.
APP.
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
F 907-586-2099
www.pndenginars.
,
lllf
SHEET TITLE:
DESIGN: CMG
CHECKED: CMO
SCALE:
AS SHOWN
fI �gF�VROFES$10 P�E��'/
11�
PLAN AND PROFILE OF WALL
S2.10
DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PND PROJECT 172013 CAN.: AECCZSO
EXISTING CURB AND GUTTER
GRAPHIC SCALE
0" 1' 2' 4' 6' 8' 10' 12'
9360 Glacier Highway, S..100
PROVIDENCE KODIAK ISLAND MEDICAL
©
©
j-., Al.ka 99801
gaP9f11
CENTER WALL RENOVATION
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
F 907-586-2099
www.pndenginars.
,
lllf
SHEET TITLE:
DESIGN: CMG
CHECKED: CMO
SCALE:
AS SHOWN
fI �gF�VROFES$10 P�E��'/
11�
PLAN AND PROFILE OF WALL
S2.10
DRAWN: KILL
APPROVED:
DATE: 2-1-2021
PND PROJECT 172013 CAN.: AECCZSO
0
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NOTE: IF EXCAVATION AND BACKFILL
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MARK NOTE
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SO
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------------------
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GRAPHIC SCALE R
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MARK NOTE
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APP.
20'-0"
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DRAWN: KILL APPROVED:
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DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
TOP OF NEW WALL
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309 1=11310 1 1 311 1 1=11312 11313
FACE OF NEW WALL /
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------------------
—-—
_ — — — — — — — — — — — — — J /
GRAPHIC SCALE R
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I
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RR
REPLACE REBAR
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BROKEN
9360 Glacier Highway, sce. 1000F.A��g1S\1f
F2 E \/I �-- I O N �--
PROVIDENCE KODIAK ISLAND MEDICAL
© ©
j-., Al.ka 99801
REV.
DATE
DESCRIPTION
DWN.
CKD.
APP.
ENGINEERS, INC.
FZ' 9.07-586-2099
www.pndenginars.
,
lllf
SHEET TITLE:
CMO CMO
DESIGN: CHECKED:
SCALE:
AS SHOWN
fI �gF�VROFES$10 P�E�'/
11'\
PLAN AND PROFILE OF WALL ����
DRAWN: KILL APPROVED:
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
9360 Glacier Highway, sce. 1000F.A��g1S\1f
PROVIDENCE KODIAK ISLAND MEDICAL
© ©
j-., Al.ka 99801
gaP9f11
CENTER WALL RENOVATION
Phone: 907-586-2093
/* '* /
KODIAK, ALASKA
ENGINEERS, INC.
FZ' 9.07-586-2099
www.pndenginars.
,
lllf
SHEET TITLE:
CMO CMO
DESIGN: CHECKED:
SCALE:
AS SHOWN
fI �gF�VROFES$10 P�E�'/
11'\
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BOTTOM OF WALL DETAIL SCALE IN INCHES FOOTING AROUND CONDUIT.
0 6 12 IN
FR E '/I -'E�; I O IV 'E�;
9360 GlacierHighway,5re.loo
_ oF.A�il
gs'�91�I)
PROVIDENCE KODIAK ISLAND MEDICAL
REV. DATE
DESCRIPTION DWN.
CKD. APP.
© ©
Juneau, Alaska 99801
//y�Q�
CENTER WALL RENOVATION
Phone: 907-5862093*
KODIAK, ALASKA
ENGINEERS, INC.
Fax: 907-5862099
a. a. a..pndengineera.cern
'-ChnMophe,M.Gianol:
CE -7559 _��
1111�Pf�PpOFE5510Np��
SHEETTRLE:
TYPICAL WALL RETROFIT
DESIGN: CNIG CHECKED: CMG
SCALE: As SHOWN
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AND DETAILS . 1
SECTIONS S3
DRAWN: KILL APPROVED:
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FORM WALER
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SPALLED FACE REMOVE
SNAP TIE WITH COIL INSERT AND
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UNSOUND CONCRETE
_
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o
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o 6 12 IN
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'
FORMING CONCEPT
61
IN
NOTE:
1. PRESSURE WASHER SHALL BE 3000PSI RATED.
NOTE:
2. PRESSURE WASH SHALL REMOVE ORGANICS
1. CONTRACTOR SHALL DESIGN FORM SUPPORT
AND LOOSE CONCRETE BUT NOT REMOVE MORE
SYSTEM AND SPACE WALERS AND ONE SIDED
THAN y" OF EXISTING CONCRETE.
TIES AS REQUIRED FOR SYSTEM,
2. SEE GENERAL NOTES FOR FORM LINERS.
10"
APPROX.
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6
CONCRETE FACE
EXISTING PAVEMENT
EXISTING ROCK FILL
EXISTING FALSE HEADER
NEW REBAR AT DAMAGED
STRETCHER
SCALE IN INCHES
REFACE EXIST C.I.P. WALL DETAIL SCALE IN INCHES
Y
J
0 6
12 IN
0 12 24
Fz;� E UI -'E�; I O N 'E�;
9360 Glacier Highway, Ste. 100
oF.A�il
��-•
PROVIDENCE KODIAK ISLAND MEDICAL
REV.
DATE
DESCRIPTION DWN.
CKD. APP.
© ©
Juneau, Alaska 99801
.:as�1
.91�/
CENTER WALL RENOVATION
Phone: 907-5862093
//ry.+,e•
- = -';* v
KODIAK, ALASKA
ENGINEERS,INC.
Fax: 907-5862099
www.pndengineers.com
'.Chris /
opher M. cianoni:
CE.7559 �/
Sr
SKEET TITLE:
TYPICAL WALL RETROFIT
DESIGN: CMG' CHECKED: CMG
SCALE.
As sLowN
_/
111Fgf� OFESSIONp��
cQ n
SECTIONS AND DETAILS S3.2
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L` --- WIRE MESH
--
VARIES
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0"TO 2.30'
VARIES
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J AT 280 HEADER
4 AT 288 HEADER
9360 Glacier Highway ,Ste. 100
oF.A�\\\l
PROVIDENCE KODIAK ISLAND MEDICAL
REV. DATE
DESCRIPTION DWN. CKD. APP.
© ©
Juneau, Alaska 99801
//ry.+,e• .9100,
CENTER WALL RENOVATION
Phone: 907-5862093
KODIAK, ALASKA
ENGINEERS, INC.
Fax: 907-5862099
www.pndengineers.com
tchnsopherM.cianoni: /
I�+9`Ocsr, CE -7559//
SHEET TITLE:
TYPICAL WALL RETROFIT
�S3.31
ESGN: GMC'CHECKED: CMG
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WALL PROFILE
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(�)VERTICAL
HEADER 256-264
2 HEADER 264-272
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HEADER 280-288
5 HEADER 288-296
JOINT DETAIL
6
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7
JOINT DETAIL
8
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9
HEADER 264
HEADER 272
HEADER 280
HEADER 288
FR I � I O IV
9360GhxierHighway ,sre.loo
PROVIDENCE KODIAK ISLAND MEDICAL
REV. DATE
DESCRIPTION
DWN. CKD.
APP.
© ©
Juneau, Alaska 99801
.:as11
ry.+,e• .91��
CENTER WALL RENOVATION
Phone: 907-5862093
- -
KODIAK, ALASKA
ENGINEERS,INC.
Fax: 907-5862099
www.pndengineers.com11
'.Chris /
opher M. Gianoni:
111Rf�
SHEET TITLE:
TYPICAL WALL RETROFIT
SCALE:CE-7559//
DESIGN: OMC' CHECKED: OM`'
NTs
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DATE: 2-1-2021
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- J
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--- Q� CONSTRUCTION OF CATCH BASIN. HYDROSEED
-i
INV.=100.5+ CONTRACTOR t
TO FIELD VERIFY.
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0' 2' 4' 6' 8' 10' 20' 30' 36'
EXISTING LANDSCAPE IN FRONT OF WALL
I k
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E_ �,Z' !�T--' o N9360
Glacier High-y,Soe. 100
Juneau, Alaska 99801
© © Phone: 907-5862093
E N G I N E E RS, I NC. Fax: 907-5862099
www.pndengineers.com
DESIGN: CMGCHECKED: GMG SCALE: AS SHOWN
DRAWN: KLL APPROVED:
OFA Xj
"" ..q&110
ry'CQ:'
'.Christopher M.Gianotli.
CE -155s
11111�PRDfESS�ONP=�
\\\\�
DATE: 2-1-2021
PROVIDENCE KODIAK ISLAND MEDICAL
CENTER WALL RENOVATION
KODIAK, ALASKA
SNEETTRLE:
VALLEY GUTTER AND WALL cA
PILAN J�}��
MS\
PND PROJECT NO.: 172013 1 C.A.N.: AECC250
REV. DATE DESCRIPTION OWN. CKD. APR.
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SUB -BASE ADJUST LIMITS AS REQUIRED CLUE TO EXCAVATION
ssx '
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-
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-ssx
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20'-0"
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sD x c x
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NE INV. = 106.89*
DRAIN MANHOLE AND AREA
*CONTRACTOR TO VERIFY DEPTH
DRAIN, SEE SHEET 4.3
PARTIAL PLAN
A
GRAPHIC SCALE
0" 1' 2'
4' 6' 8' 10'
12'
R E I fEE3 I o N
9abocazte ttgh y,se.ioo
of �k'
!�Cq.9,'
PROVIDENCE KODIAK ISLAND MEDICAL
REV. DATE
DESCRIPTION
DWN. CKD. APP.
©
©
Juneau, Alaska 99801
'','
�iq... ..1,00,
CENTER WALL RENOVATION
Phone: 907-586.2093
* ';* /
.. ... ..
KODIAK, ALASKA
ENGINE
ERS, INC.
Fax:907-586-2099
ww�v.pndenginrers.com
lll�,'1
-7559 i-'p'j
fgFa
SHEET TIME:
VALLEY GUTTER CONNECTION
DESIGN: CMG
CHECKED: CMG
SCALE:
PCE
1�\ ROFE55�oH"—
TO EXISTING STORM DRAIN PLAN S4.2
DRAWN: KILL
APPROVED:
AS SHOWN
DATE: 2-1-2021
PNDPROJECTNO.: 172013 C.A.N.: AEGC250
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EAST JORDAN IRON WORKS 770OZ / 7700M1 ASSEMBLY FILL AND COMPACT ON TOP OF
OR APPROVED EQUAL. EXISTING CRIB WALL AS NEEDED
REPLACED CURB AND
TO GRADE TO DRAIN TO EDGE
GUTTER, SEE SHEET 4.2
OF
EXISTING PAVED DRIVEWAY OF CONCRETE ARE DRAIN. NEW CONCRETE WALL FACE
6'-0"
RIM ELEV.= 122.1} BOTTOM OF
(7" BELOW TOP OF CURB) AREA DRAIN TO TOP OF
EXISTING CRIB WALL.
48"0 STORM SEWER
RECONSTRUCT VERTICAL CURB
MANHOLE, SEE DETAIL.
& GUTTER AND PAVEMENT,
SEE SHEET S4.2
SAWCUT
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1rn
ADJUST LIMIT �• "
T
- - EXISTINGND2 CPEP SD
`
'�� 1 SDX
AS REQUIRED
EXISTING CRIB WALL_
°
--
#4 O 12" EACH WAY
3 `, 08, 1 - ----
UB-BASE 30"MIN.,
°
NEW CONCRETE VALLEY
TOP 6" TO BE 3"
MINUS SEE NOTE 9
_ GRADE
- ° O BREAK, GUTTER GUTTER, SEE
SHEET 4.2
I
So)(-
TYP.
O
j EXCAVATE IN ACCORDANCE WITH
OSHA REQUIREMENTS AND AS NOT
TO DISTURB EXISTING CRIB WALL.
+ FO FLOW
I SHORE EXCAVATION AS REQUIRED.
o �\
4"
� SUITABLE NFS � MIN.
°
SUBBASE MATERIAL
REMOVE EXISTING CPEP TO
NEAREST JOINT, 5' MAX. ONE
48"I.D.
SIDE ONLY. CONNECT NEW
PIECE OF 12" CPEP WITH
a
°�y�
EXISTING 12" CPP (TO EAST) IE=+113.1,
DISSIMILAR PIPE CONNECTION
_
EXISTING 12" CPP (TO WEST) IE=±113.0,
PER DETAIL BELOW, OR CPEP
CONTRACTOR TO VERIFY. — — — — — — — — —
SILT TIGHT COUPLER.
EXTEND 1" CLEAR INTO MANHOLE, TYP.
SEAL MANHOLE JOINTS
AND PIPE PENETRATIONS
PER NOTES BELOW.
-_-\,7 , 1 '"
EAST JORDAN IRON WORKS 5130 REINFORCED
ROUND BASE w/ M1 FLAT GRATE
I
I
AREARETE DRAIN
ASSEMBLY OR APPROVED EQUAL. REAR OF EXISTING CRIB WALL
2 STORM SEWER MANHOLE w/
=
CONCRETE AREA DRAIN PLAN
I 2" a I
j TYP.
I I
I
I
C.I.P. CONCRETE
I ------------------------------ --'------------------
COUPLING
#4 REBAR AT 12" O.C., BOTH
CEN4'-O", MIN. TER ON JOINT FILTER CLOTH, TYPE A, FULL
WAYS IN 6% 60" ROUND BASE.
WRAP AROUND PIPES w/ 2
1 STORM SEWER MANHOLE w/
FT. MIN. OVERLAP AT BOTTOM
CONCRETE AREA DRAIN SECTION
—
NOTES: COK STD, DET. 500-11 8"
CONCRETE ENCASEMENT
1. STEEL REQUIRED FOR BARREL SHALL CONFORM TO ASTM C-478. IMBED STEEL IN BASE SO THAT FIRST BARREL TYP.
STORM DRAIN PIPE
SECTION IS CONNECTED WITH BASE.
#4 HOOPS ® 12"O.C.
EXIST. -- NEW
2. ALL MANHOLE SECTIONS SHALL CONFORM TO ASTM C-478. - CL -
°J
#6 CONTINUOUS, TYP.
PIPE" PIPE
3. PROVIDE Z-LOK BOOTS FOR 8" TO 18" PIPE PENETRATIONS AND GROUT PER MANUFACTURER'S RECOMMENDATIONS.
,a. MATCH
INSIDE
4. COAT ALL EXTERNAL CONCRETE SURFACES OF MANHOLE WITH WATERPROOF BITUMINOUS COATING. o
INVERT
5. "RAM-NEK" OR EQUAL AND PRIME BARREL JOINTS. HEAT "RAM-NEK" AND SEAL SURFACES BEFORE FINAL
ELEVATIONS
_
ASSEMBLY.
6. SEAL MANHOLE JOINTS WITH "MAC WRAP" EXTERIOR PIPE JOINT SEALER OR APPROVED EQUAL, AFTER MANHOLE HAS
BEEN WATERPROOFED, TYP. ALL
, . a- -
7. INSTALL INFI-SHIELD EXTERNAL UNI -BAND SEAL OVER FRAME, GRADE RINGS AND TOP OF CONE. -
.
BEDDING TO LIMITS
8. MANHOLE SHALL HAVE A MINIMUM OF ONE (1) SIX-INCH (6") GRADE RING. 3' CLR.I
OF EXCAVATION 6"t MIN. BEDDING
9. RUNGS TO BE PLACED 12" ON CENTER ON UNOBSTRUCTED SIDE OF MANHOLE 18" MAX. FROM BOTTOM OF MANHOLE �++�
UNDER EXIST. PIPE MATERIAL
& 6" MAX. FROM TOP OF CONE. IF UNOBSTRUCTED SIDE NOT AVAILABLE, BOTTOM RUNG TO BE PLACED 6" OVER TYP.
SMALLEST PIPE. n DISSIMILAR PIPE COUPLING
DETAIL - DISSIMILAR PIPE COUPLING
10. PROVIDE MIN. 6" BEDDING AROUND BASE AND SIDES. BACKFILL AROUND MANHOLE WITH NFS MATERIAL BACKFILL
SHALL BE INCIDENTAL TO COST OF MANHOLE INSTALLATION.
SECTION
9361 Glacier Highway, sce. 100
OF Ak,,\k
PROVIDENCE KODIAK ISLAND MEDICAL
REV.
DATE DESCRIPTION
OWN.
CKD. APP.
© ©
Juneau, alaska 99801'.as�f
gaP'9f11
CENTER WALL RENOVATION
Phone: 907-586-2093
Al ':* /
KODIAK, ALASKA
ENGINEERS, INC.
FZ' 9.07-586-2099
wwwpndenginee..c_
� . ,
/llf
SHEET TITLE:
DESIGN: GMC' CHECKED: CMG
SCALE:
fllFgFOpROFE5S10 P�E'��'/
STORM DRAIN DETAILS S4.3
DRAWN: KILL APPROVED:
NTS
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
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PER SHEET 4.3 OR CPEP SILT
TIGHT COUPLER.
1" PVC PERMITTED
TOP
DURING CONSTRUCTION PHASE. `SLAB
RIM ELEV.= 104.50
6" MIN. DEPRESSION
PLUGGED AND GROUTED
#4 ® 12" EACH WAY
PRIOR TO FINAL INSPECTION..
.. - 16" MIN. SUMP
6"t.
--
-----
--- ------
—
FINISH GRADE
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4" MIN.
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BASE COURSE
DRAIN, SIDES AND BOTTOM OF
CATCH BASIN, TYP.
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SEWER CATCH BASIN
2 CATCH
BASIN DETAIL
w/ CONCRETE
AREA DRAIN
9360 Gl iec Highway, S.. 100
OF....
'�"' '.as�f
PROVIDENCE KODIAK ISLAND MEDICAL
REV.
DATE DESCRIPTION
DWN. CKD. APP.
© ©
Juneau, eiaska 99go1
gaP'9f11
CENTER WALL RENOVATION
Phone: 907-586-2093
/* /
KODIAK, ALASKA
ENGINEERS, INC.
FZw9.07-586-2099
wpndengineers.com
,
/llf
SHEET TITLE:
DESIGN: GMC' CNECKED: CMG
SCALE:
fllFgFOpROFE5S10 P�E'��'/
1��\\����
STORM DRAIN DETAILS S4.4
DRAWN: KILL APPROVED:
NTS
DATE: 2-1-2021
PND PROJECT NO.: 172013 1 CAN.: AECC250
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STAGING AREA
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1311 Gla ierHighway,Ste. 100
Juneau, Alaska 99801
oFAlI
�y.�P••' 1F9���
PROVIDENCE KODIAK ISLAND MEDICAL
CENTER WALL RENOVATION
REV. DATE DESCRIPTION DWN. CKD.
APP.
Phone: 907-5862093'.*./
Fax: 907-5862099
KODIAK, ALASKA
ENGINEERS, INC.
www.pnaengineera.com
.
'•Chnstopher M. Giannill
SHEET TITLE:
CE559
STAGING AREA S5.1
DESIGN: OMC' CHECKED: CMC
SCALE. SCALE IN FEET11111F�PROFE5510NP����'
1
KLL
DRAWN: APPROVED:
0 30 FT.
DATE: 2-1-2021
PNDPROJECTNO.: 172013 1 CA.N.: AECC250
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MAINTAIN AT LEAST ONE LANE OF TRAFFIC DURING
.g
CONSTRUCTION, PROVIDE SIGNAGE, FLAGGERS AND OTHER
METHODS TO ALERT PUBLIC AND MINIMIZE DELAYS.
PLACE FILTER CLOTH UNDER
GRATE AND SURROUND w/
FIBER ROLLS
PLACE FILTER CLOTH UNDER
GRATE AND SURROUND w/
FIBER ROLLS
-..+
PLACE FILTER CLOTH UNDER
..............
GRATE AND FIBER ROLLS
GoGNeNOF SS
i
— PROVIDENCE KODIAK
ISLAND MEDICAL CENTER
\
�
NOTES:
1) CONTRACTOR SHALL SUBMIT A TRAFFIC CONTROL AND PARKING PLAN FOR THE
°
WORK AT THE SITE. CONTRACTOR SHALL ADDRESS THE FOLLOWING ISSUES:
/ A) HOSPITAL ADMINISTRATION DESIRE TO HAVE 50 PERCENT OF THE
°
PARKING SPACES ALONG THE WALL FOR USE DURING CONSTRUCTION
B) HOSPITAL ADMINISTRATION WOULD LIKE AT LEAST ONE LANE OF ACCESS
ALONG THE WALL OPEN
C) ACCESS TO PARKING LOT TFROM AEAST DREZANOFODR VE WILLNEEDTO BE
OPEN TO THE GREATEST EXTENT POSSIBLE. INTERMITTENT CLOSURE MAY BE
NEEDED FOR CONSTRUCTION.
CONTRACTOR SHALL MEET WITH KIB AND HOSPITAL ADMINISTRATION AND DEVELOP A
PLAN ACCEPTABLE TO KIB AND HOSPITAL ADMINISTRATION
2) CONTRACTOR SHALL USE STAGING AREA FOR PARKING.
3) MINIMIZE SEDIMENT MOVEMENT USING BEST PRACTICES. PREVENT SILTS AND SANDS
FROM EXISTING STORM DRAINS SYSTEMS INCLUDING SUBSURFACE PIPING AND OPEN
TRAFFIC CONTROL AND SEDIMENT CONTROL
DITCHES.
4) PERIODICALLY REMOVE ACCUMULATED SEDIMENTS AT FIBER ROLLS AND FILTER CLOTH
UNDER GRATES.
© ©
ENGINEERS, INC.
1311 Glacier Highway, Ste. 100
Juneau, Alaska 99801
Phone: 907-5862093
Pas: 907-5862099
www.pndengineera.com
OF A/-
�y.�P••' "" ..
%phnstopher M. Gianotli.
'. CE -7559 ,.'�//
1111FRF�PROFESSIONP�'
DATE: 2-1-2021
PROVIDENCE KODIAK ISLAND MEDICAL
CENTER WALL RENOVATION
KODIAK, ALASKA
REV. DATE DESCRIPTION DWN. CKD.
APP.
SHEET TITLE:
TRAFFIC CONTROL AND
SEDIMENT CONTROL S5.2
DESIGN: GMC' CHECKED: CMG
DRAWN: KILL APPROVED:
SCALE. SCALE IN FEET
0 30 60 FT.
PNDPROJECTNO.: 172013 1 G.A.N.: AECC250
AGENDA ITEM #13.C.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
r ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing
Kodiak Island Borough Code, Chapter 4.110, Service Area No. 2, And Placing
The Issue Before The Voters In The Service Area For Ratification.
ORIGINATOR: Duane Dvorak
RECOMMENDATION:
Move to advance Ordinance No. FY2021-33 to public hearing at the next regular meeting of the
assembly on May 6, 2021.
DISCUSSION:
A recent review of KIB 4.110.010 shows that there is a Service District No. 2 that is intended to serve
the Monashka Area from Abercrombie to the VFW as follows:
4.110.010 Creation and powers.
A. There is established a service area within the borough designated "service area No. 2" as shown on
the corresponding map in the office of the clerk.
B. Service area No. 2 shall provide water and sewer services within its boundaries.
C. The service area No. 2 board shall consist of five members appointed by the assembly.
Clearly the "shall' in Section B. above is not being implemented as there is neither water or sewer
services being provided within the service district boundaries. In addition, the "shall' in Section C.
above is also not being implemented as there has not been a board consisting of "five members
appointed by the assembly" since time immemorial. Viewing this service area board as unnecessary,
due to the long period of inactivity and general lack of interest on the part of the service area residents,
a draft ordinance was drafted to amend the code by deleting KIBC 4.110 and thereby terminating the
service area board for Service Area No. 2.
The draft ordinance was sent to the Borough Attorney for review and the determination was made that
the assembly cannot simply terminate Service District No. 2 without bringing the matter to an election
for ratification by the residents of the established service area. This is the same manner in which
service areas are typically established and so the draft ordinance was re -drafted for introduction as a
proposed ballot measure.
It is recommended that the assembly introduce this ordinance for public hearing and provide a
minimum delay of at least a month in order for the potentially affected residents to consider the matter
and make their comments known to the assembly. In this regard, it would be advisable to send a mail
out notice to the residents of the service area and bring their attention specifically to this matter. That
is if the assembly wants to know how the affected residents really feel about the issue before moving
the issue forward to the next election ballot.
What residents, and the assembly, need to determine;
1) Is there interest among a majority of the affected residents to serve on a service area board and
actively pursue the planning, engineering, construction and provision of water and sewer services;
2) Are residents willing to pay, through a service area tax increment to pay for service area board
Kodiak Island Borough
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 138 of 188
AGENDA ITEM #13.C.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
.;}. APRIL 15, 2021
' ASSEMBLY REGULAR MEETING
support, studies, grant applications and other activities intended to lead to the ability to obtain water
and sewer services for the served area.
It should be noted that the realities surrounding water and sewer service provision have changed
drastically since the Service Area No. 2 board was created. Some things like there being a wastewater
treatment plant at the Landfill/Baler facility that it capable of being scaled up to serve the local
community opens up certain opportunities as opposed to relying on the City of Kodiak for water and
sewer services exclusively. On the other hand, the City of Kodiak has signaled on a number of
occasions that it is not interested in extending the municipal system beyond it's existing footprint unless
new areas to be served are annexed to the city.
So there area number of considerations here that people need to think about and it appears that the
question of whether to continue or terminate Service Area No. 2 rests primarily with the residents of the
service area and by listening to their thoughts the assembly will be persuaded whether this service
area board is still needed to be continued or not.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
Kodiak Island Borough
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 139 of 188
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AGENDA ITEM #13.C.1.
Introduced by: Assembly Member Dvorak thru the Mayor
Drafted by: Borough Attorney
Introduced on: 04/15/2021
Public Hearing Date:
Adopted on:
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2021-33
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH ABOLISHING
SERVICE AREA NO. 2 AND REPEALING KODIAK ISLAND BOROUGH CODE, CHAPTER
4.110, SERVICE AREA NO. 2, AND PLACING THE ISSUE BEFORE THE VOTERS IN THE
SERVICE AREA FOR RATIFICATION.
WHEREAS, a review of the code reveals that existence of KIBC 4.110, Service Area No. 2, no
longer appears to be relevant given that historical investigations and feasibility plans to develop
and provide water and sewer services in the Monashka Bay area have not been pursued for many
years; and
WHEREAS, as there are no infrastructure needs, maintenance, or service level matters for the
consideration of a service area board, the board described in KI BC Chapter 4.110 has not been
empaneled for many years, and
WHEREAS, KIBC 4.05.010, 4.05.040 and 4.05.060 permit the Assembly to abolish a service
area by ordinance subject to ratification by qualified voters in the service area.
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: Section 2 of this ordinance is of general application and shall be codified.
Section 2: The following code section is hereby repealed and removed from Kodiak Island
Borough Code of Ordinances pertaining to Chapter 4.110, Service Area No. 2:
Chapter 4.110
SERVICE AREA NO. 2
4.110.010 Creation and powers.
A. There is established a service area within the borough designated "Service Area
No. 2" as shown on the corresponding map in the office of the clerk.
B. Service Area No. 2 shall provide water and sewer services within its boundaries.
C. The Service Area No. 2 board shall consist of five members appointed by the
Mayor and approved by the assembly.
Kodiak Island Borough, Alaska
Ordinance No. FY2021-33
Page 1 of 2
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 140 of 188
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AGENDA ITEM #13.C.1.
Section 3: An election is to be held on October 5, 2021 in the Kodiak Island Borough and the
following proposition shall be submitted to the qualified voters of Service Area No.
2 for approval or rejection. A simple majority of those electors qualified and voting
in favor of the proposition shall be required for approval.
PROPOSITION NO. 1
SHALL ORDINANCE 2021-33 ABOLISHING SERVICE AREA NO. 2 BE APPROVED?
Q YES
Q NO
Section 4: Section 3 of this ordinance shall become effective immediately upon adoption.
Sections 1 and 2 of this ordinance shall become effective upon certification of the
election held October 5, 2021, but only if the proposition set out in Section 3 is ap-
proved by a majority of the qualified voters voting on the question.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF , 2021.
KODIAK ISLAND BOROUGH
William Roberts, Borough Mayor
VOTES:
Ayes:
Noes:
Kodiak Island Borough, Alaska
ATTEST:
Alise L. Rice, Borough Clerk
Ordinance No. FY2021-33
Page 2 of 2
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 141 of 188
Kodiak Island Borough Code
Chapter 4.110 SERVICE AREA NO. 2
Chapter 4.110
SERVICE AREA NO.2
AGENDA ITEM #13.C.1.
Sections:
4.110.010 Creation and powers.
4.110.010 Creation and powers.
A. There is established a service area within the borough designated "service area No. 2" as shown on the
corresponding map in the office of the clerk.
B. Service area No. 2 shall provide water and sewer services within its boundaries.
Page UI
C. The service area No. 2 board shall consist of five members appointed by the assembly. [Ord. 98-04 §2, 1998;
Ord. 91-10 §3, 1991].
The Kodiak Island Borough Code is current through Ordinance 2021-25, passed January 7, 2020.
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 142 of 188
AGENDA ITEM #13.C.1.
Introduced by: Mayor Selby
Requested by:
Petition
Drafted by:
Borough Clerk
Introduced:
06/20/91
Public Hearing:
07/18/91
Adopted:
07/18/91
KODIAK ISLAND BOROUGH
ORDINANCE NO. 91-10
AN ORDINANCE ESTABLISHING SERVICE DISTRICT NO. 2
TO PROVIDE WATER AND SEWER SERVICES
WHEREAS, a study completed in March 1991, indicated that the area north of the
boundaries of Service District No. 1 should be connected into a public water
and sewer facility; and
WHEREAS, the property owners of the area circulated a petition which required
signatures of 50% of the property owners of the area in order to begin the
process of forming of a service district; and
WHEREAS, the petition was filed with the Borough Clerk on May 3, 1991, and certified
as being sufficient with 98 valid signatures;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH:
Section 1. Classification. Section 3 of this ordinance is of a general and permanent
nature and shall become a part of the code of the Kodiak Island Borough.
The remainder shall not be codified.
Section 2. Election. An election shall be held on October 1, 1991, within the area
shown on Exhibit A attached hereto, to place before the registered voters
residing within said proposed service area the following question:
"Shall the Kodiak Island Borough exercise the powers necessary to provide
water and sewer services within the area indicated on the attached map?"
The map attached to this ordinance (Exhibit A) shall accompany the ballot.
Kodiak Island Borough, Alaska
Ordinance No. 91-10
Page 1 of 2
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 143 of 188
AGENDA ITEM #13.C.1.
Section 3. Title 4 of the Kodiak Island Borough Code of Ordinances is amended by
adding Section 4.30.110:
4.1 10.010 Service Area No. 2 A. There is established a service area within
the borough designated the "Service Area No. 2" as shown on the corresponding map
in the Clerk's Office.
B. Service Area No. 2 shall provide water and sewer services within its
boundaries.
C. The Service Area No. 2 Commission shall consist of five members
appointed by the Borough Assembly.
Section 4. Effective date. Sections 1 and 2 shall become effective at midnight on
the day of adoption. Section 3 shall become effective on the first day
of the fiscal year following the above-mentioned election, if a majority
of those qualified voters casting their ballots vote in favor of the issue.
PASSED AND APPROVED THIS 18th DAY OF JULY, 1991.
KODIAK ISLAND BOROUGH
B r ugh Mayor
Presiding Of icer
ATTEST:
Borough Clerk
Kodiak Island Borough, Alaska
Ordinance No. 91-10
Page 2 of 2
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 144 of 188
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11- KODIAIY ISLAND BOROUGH SERVICE DISTRICT .W2
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AGENDA ITEM #13.C.1.
AGREEMENT FOR TRANSFER OF SERVICE DISTRICT NO. 1
WATER AND SEWER IMPROVEMENTS
THIS AGREEMENT is made this I�PTU day of June, 1996, between the Kodiak
Island Borough, a second class borough of the State of Alaska, whose address is 710 Mill Bay
Road, Kodiak, Alaska 99615, hereinafter "Borough," and the City of Kodiak, a home rule city
of the State of Alaska, whose address is Post Office Box 1397, Kodiak, Alaska 99615-1397,
hereinafter "City."
WHEREAS, the Kodiak Island Borough Assembly created Service District No. 1
with the powers to provide water and sewer services by virtue of Resolutions No. 78-18-R, No.
78-35-R, and Ordinance No. 78-06-0; and
WHEREAS, Service District No. 1 obtains water and sewer services by virtue of
a connection to the City's water and sewer lines, and
WHEREAS, the Borough and the City have agreed that the City should assume
the ownership, maintenance and operation of the existing water and sewer utilities in Service
District No. 1.
NOW, THEREFORE, the parties agree as follows:
1. Effective Date. This agreement shall become effective upon completion of all of the
following actions: (i) its approval or ratification by ordinances duly adopted by both the Kodiak
City Council and the Kodiak Island Borough Assembly, and (ii) passage of an ordinance by the
Borough Assembly withdrawing water and sewer powers from Service District No. 1 and the
approval of such ordinance at an election complying with the requirements of KIBC 4.05.060.
Agreement for Transfer of Service District No. 1
Kodiak Island Borough/City of Kodiak
Page 1 of 5
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 146 of 188
AGENDA ITEM #13.C.1.
2. Transfer of Assets. The Borough hereby assigns and transfers all of the capital assets
of the Service District No. 1 water and sewer system to the City, including all water and sewer
lines, pump stations, generators, valves, manholes and equipment, including those as described
in the as—built drawings for the system which shall be delivered to the City upon the execution
of this agreement. All equipment and parts manuals, operating and maintenance manuals and
program documents, and all warranty information and documents relating to the transferred
facilities shall also be delivered to the City at that time.
3. Operation and Maintenance. The City shall be solely responsible for the maintenance
and operation of all water and sewer lines and equipment transferred to it pursuant to this
agreement and the Borough shall have no authority with .respect thereto and no duty or res—
ponsibility whatsoever in connection therewith. If, at any gime, it becomes necessary to repair,
remove, replace, or relocate any of said lines or other equipment, the same shall be accomplished
by the City without cost to the Borough.
4. Water and Sewer Services. The City shall supply water and sewer services to
customers along the presently existing lines within Service District No. 1 or along any additional
lines permitted by the City within the boundaries of Service District No. 1 and shall bill and
collect for such services as described below.
5. Fund Balance. The entire fund balance from Service District No. 1, which is
approximately $690,000 shall be transferred to the City upon the effective date of this agreement.
6. Easement. The Borough grants to the City, within the presently existing public
rights—of—way, public easements, and other public property within Service District No. 1, a
Agreement for Transfer of Service District No. I
Kodiak Island Borough/City of Kodiak
Page 2 of S
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 147 of 188
AGENDA ITEM #13.C.1.
perpetual easement for the use, operation, maintenance, repair, relocation, and reconstruction, of
water and sewer services, lines and equipment within the boundaries of Service District No. 1.
7. Billings and Collections. The City shall bill each consumer of water or sewer services
within Service District No. 1 directly and shall be entitled to discontinue service or take such
other actions against delinquent accounts as it deems appropriate in the same manner as it han-
dles customers within the City of Kodiak. The previous water maintenance surcharge of $10 per
month and the sewer maintenance surcharge of $12 per month are eliminated. A transition
surcharge of $12 per month will be assessed against Service District No. 1 accounts for up to
three years after the effective date of this agreement. The transition surcharge shall accrue solely
to the benefit of the City and shall be discontinued upon the earlier of the following: (i) three
years having passed since the transition surcharge was first collected, or (ii) the total transition
surcharges collected by the City plus the Service District No. 1 fund balance transferred to the
City equal $800,000 and a review conducted by the City of the costs of operating and maintain-
ing the water and sewer system within Service District No. 1 indicates to the City's reasonable
satisfaction that no part of the transition surcharge is needed in order to assure that revenues
exceed expenses. Such a review shall be initiated as soon as practicable after the $800,000 total
has been reached. If the recommendation resulting from the review is that the transition sur-
charge be continued, then the City shall establish a date for a further review which shall be
selected so as to ensure, to the extent reasonably possible, that collection of the transition
surcharge does not continue beyond budget requirements. In no event, however, shall the City
have any obligation to refund any transition surcharges collected prior to the effective date of a
resolution, ordinance, or other official action of the City Council recognizing that a transition
Agreement for Transfer of Service District No. I
Kodiak Island Borough/City of Kodiak
Page 3 of 5
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 148 of 188
AGENDA ITEM #13.C.1.
surcharge is no longer needed to assure a balanced budget for operations and maintenance within
Service District No. 1. Nothing in this agreement shall in any way affect the City's right to
continue to collect the 20% differential in water and sewer rates presently charged against water
and sewer services delivered to customers within Service District No. 1, which differential shall
remain in effect independent of the transition surcharge, but the City agrees not to raise the
differential above 20% of the rates in effect on the date of this agreement.
8. Future Improvements. The construction of future improvements to or the expansion
of the water and sewer system within Service District No. 1 shall be at the sole discretion of the
City and nothing in this agreement shall obligate the City to construct such improvements. It is
the goal of the City to expand the water distribution and sewer collection systems in Service Area
No. 1 to serve developed properties. Expansion of the system may also occur via the subdivision
process. Funding for improvements may be from land owners, developers, system revenues or
grants from local, state, or federal governments. All system improvements must be approved by
the City.
9. Development Fees. The current sewer and water development fees for both Service
District No. 1 and City residents shall be eliminated as of the effective date of this agreement.
All such development fees charged on or after October 12, 1995 shall be forgiven or refunded.
10. Entire Agreement. This instrument contains the entire agreement between the parties
concerning the subject matter hereof. There are merged herein all prior representations, promises,
and conditions, whether oral or written, in connection with the subject matter. Any representa—
tion, promise, or condition not incorporated herein shall not be binding upon the parties.
Agreement for Transfer of Service District No. 1
Kodiak Island Borough/City of Kodiak
Page 4 of 5
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 149 of 188
AGENDA ITEM #13.C.1.
11. Severability. If any provision of this agreement shall be determined to be void,
invalid, unenforceable, or illegal for any reason, the validity and enforceability of all the
remaining provisions shall not be affected thereby. The agreement shall be construed in all
respects as if such void, invalid, unenforceable, or illegal provisions were omitted.
KODIAK ISLAND BOROUGH
JerWie M. Selby, Borough Ma or
ATTEST:
Donna F. Smith, Borough Clerk
CITY OF KODIAK
Date
r
14h44OKA. %9i
� ", ca'' � a e/ -I f2/cfe
William . Jones, ity anager Date
ATTEST:
Marcella H. Dalke, City Clerk
Agreement for Transfer of Service District No. 1
Kodiak Island Borough/City of Kodiak
Page 5 of 5
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 150 of 188
Introduced by:
Requested by:
Drafted by:
Introduced:
Adopted:
KODIAK ISLAND BOROUGH
RESOLUTION NO. 96-16
AGENDA ITEM #13.C.1.
Assembly
Borough Clerk
Borough Clerk
06/06/96
06/06/96
A RESOLUTION RATIFYING AND CERTIFYING THE RESULTS
OF THE MAY 21, 1996 SPECIAL BY -MAIL ELECTION IN
SERVICE DISTRICT NO. 1 ON THE QUESTION OF WITHDRAWING
WATER AND SEWER POWERS FROM SERVICE DISTRICT NO. 1
WHEREAS, at a special by -mail election on May 21, 1995, at which time the registered
voters of Service District No. 1 cast a ballot on the question of withdrawing water and
sewer powers from Service District No. 1; and
WHEREAS, the votes were tallied on May 29, 1996, and the tallies, as recorded, are
as follows: 1656 ballots mailed; 364 ballots returned "undeliverable"; 398 voted ballots
returned;
NOW, THEREFORE, BE IT RESOLVED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH THAT:
Section 1: The Assembly finds that the special by -mail election of May 21, 1996, was
validly held and hereby ratifies and certifies the results of the election.
Section 2: Of the 398 voted ballots return, there were 317 yes votes, 64 no votes,
7 ballots not marked, and 10 ballots not counted because the voters were not registered
voters in Service District No. 1.
Section 3: As a result of the majority of the qualified voters casting their ballots in
favor of the question to withdraw water and sewer powers from Service District No. 1,
water and sewer powers will be withdrawn from Service District No. 1 in accordance
with Ordinance No. 96-03.
ADOPTED BY THE KODIAK ISLAND BOROUGH ASSEMBLY
THIS SIXTH DAY OF JUNE, 1996
KODIAK ISLAND BOROUGH
me M.
ATTEST:
C
y L` Stbve?ts;-Presiding Officer
Donna F. Smith, CMC/AAE, Borough Clerk
Kodiak leland Borough, Meeks
Resolution No. 98-18
Page 1 of 1
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 151 of 188
AGENDA ITEM #13.C.1.
CITY OF KODIAK
ORDINANCE NUMBER 1023
AN ORDINANCE OF THE COUNCII. OF THE CITY OF KODIAK
AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE KODIAK
ISLAND BOROUGH FOR TRANSFER TO THE CITY OF SERVICE DISTRICT
NO. 1 WATER AND SEWER 1"ROVEMENTS
WHEREAS Service District No. 1 within the Kodiak Island Borough is immed-
iately adjacent to the boundaries of the City of Kodiak and obtains water and sewer
services by virtue of a connection to the City's water and sewer lines; and
WHEREAS the City and Borough desire to enter into an agreement that the
City assume the ownership, operation, and maintenance of the existing water and
sewer utilities in Service District No. 1; and
WHEREAS Alaska Statutes 29.35.010(13) authorizes the City to enter into an
agreement for cooperative administration of any function or power with another
municipality;
NOW, THEREFORE, BE IT ORDAINED by the Council of the City of Kodiak,
Alaska, that the City Council hereby approves an Agreement for Transfer of Service
District No. 1 Water and Sewer Improvements (hereinafter the "Agreement"), a copy
of which is attached hereto and incorporated by reference. The City Manager is
hereby authorized and directed to execute said Agreement and such other documents
as may be necessary to effectuate the transfer of Service District No. 1 water and
sewer utilities.
CITY OF KODIAK
ATTEST:
CITY CLERK
First Reading: February 29, 1996
Second Reading: March 14, 1996
Effective Date: April 13, 1996
Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodi... Page 152 of 188
AGENDA ITEM #13.C.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
r ASSEMBLY REGULAR MEETING
SUBJECT: Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030
Compensation For Regulatory And Quasi -Judicial Boards And Commissions.
And Adjusting Planning And Zoning Commission Member Compensation To
Correlate To Meetings Attended.
ORIGINATOR: Erin Welty
RECOMMENDATION:
Move to advance Ordinance No. FY2021-34 to public hearing at the next regular meeting of the
Assembly on May 6th, 2021.
DISCUSSION:
Title 2, Chapter 2.10.030(A) states members of regulatory and quasi-judicial boards and commissions
receive payments for meetings attended, but makes exception for Planning and Zoning Commission
members. The exception states that they will receive $200 per month, without the clarification of
meetings attended. The last time this code section was reviewed and update was in 2008.
P&Z averaged 4.25 cases / business items per month in the 12 month period prior to the adoption
of the amended ordinance. In the past 12 months, the P&Z meetings have averaged 0.83 cases /
business items per month. Six (6) meetings were cancelled.
Of those six (6) meetings; three (3) cancelled due to COVID-19, three (3) due to a lack of cases or
quorum. In the last quarter two (2) of the three (3) meetings were cancelled the P&Z members still
received payment for those meetings.
Taking into consideration the meeting statistics and the current fiscal state of the borough and multiple
statements from assembly members to cut costs wherever possible, staff is recommending an
amendment of KIBC 2.10.030.
ALTERNATIVES:
FISCAL IMPACT:
This code amendment could cause a savings of $1,400 per month during months when meetings are
cancelled.
OTHER INFORMATION:
Kodiak Island Borough
Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation ... Page 153 of 188
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AGENDA ITEM #13.C.2.
Introduced by: Borough Manager thru the Mayor
Drafted by: Community Development Director
Introduced on: 04/15/2021
Public Hearing Date:
Adopted on:
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2021-34
AN ORDINANCE OF THE KODIAK ISLAND BOROUGH ASSEMBLY AMENDING KIB CODE
CHAPTER 2.10.030 COMPENSATION FOR REGULATORY AND QUASI-JUDICIAL BOARDS
AND COMMISSIONS. AND ADJUSTING PLANNING AND ZONING COMMISSION MEMBER
COMPENSATION TO CORRELATE TO MEETINGS ATTENDED.
WHEREAS, the code provides for compensation to members of the Planning and Zoning
Commission (hereafter Commission) whether a meeting is held or not; and
WHEREAS, the code provides for compensation to members of the Commission when not in
attendance; and
WHEREAS, current fiscal climate of the borough encourages savings wherever possible; and
WHEREAS, current trends indicate there will not be Commission meetings every month due to
fewer cases;
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: This ordinance is of a general and permanent nature and shall become a part of
the Kodiak Island Borough Code of Ordinances.
Section 2: That section 2.10.030 of the Kodiak Island Borough Code of Ordinances is amen-
ded to read as follows:
2.10.030 Compensation for regulatory and quasi-judicial boards and commissions.
A. Members of regulatory and quasi-judicial boards and commissions shall receive compensation
in the amount of $100.00 per meeting attended, with the exception of the planning and zoning
commission, which shall receive $200.00 per menth regular planning and zoning meeting
attended. Work sessions are not considered for compensation.
B. Regulatory and quasi-judicial boards and commissions include the planning and zoning
commission, the board of equalization, and such others as the assembly may designate by
ordinance.
Effective Date: This ordinance takes effect upon adoption.
Kodiak Island Borough, Alaska
Deletion — Red, Strikeout
Insertion — Bold, Blue, Underlined
Ordinance No. FY2021-34
Page 1 of 2
Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation ... Page 154 of 188
AGENDA ITEM #13.C.2.
46
47 ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
48 THIS DAY OF 2021.
49
50 KODIAK ISLAND BOROUGH
51 ATTEST:
52
53
54 William Roberts, Mayor
55 Alise L. Rice, Borough Clerk
56
57 VOTES:
58 Ayes:
59 Noes:
Kodiak Island Borough, Alaska Ordinance No. FY2021-34
Deletion — Red, Strikeout Page 2 of 2
Insertion — Bold, Blue, Underlined
Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation ... Page 155 of 188
AGENDA ITEM #13.C.2.
Introduced by:
Manager Gifford
Requested by:
Borough Assembly
Drafted by:
Borough Clerk
Introduced:
08/02/2007
Public Hearing:
08/16/2007
Adopted:
08/16/2007
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2008-04
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
AMENDING KIB CODE CHAPTER 2 ADMINISTRATION AND PERSONNEL TO
INCREASE THE MAYOR, ASSEMBLY, REGULATORY AND QUASI-JUDICIAL
BOARDS AND COMMISSIONS' COMPENSATION
WHEREAS, the borough code currently provides that the mayor, assembly members,
commissioners, and other regulatory and quasi-judicial boards receive compensation;
and
WHEREAS, the compensation for the mayor has not changed since the enactment of
Ordinance No. 98-02; and
WHEREAS, the compensation for the assembly members has not been changed since
the enactment of Ordinance No. 88-14; and
WHEREAS, the compensation for planning and zoning commissioners has not been
changed since enactment of Ordinance No. 82-17; and
WHEREAS, the compensation for regulatory and quasi-judicial boards such as the
personnel review board, the board of equalization, and such others has not been
changed since enactment of Ordinance No. 78-23; and
WHEREAS, the personnel review board is now called the personnel advisory board
which is a non -regulatory or quasi-judicial board and should be removed from the list;
and
WHEREAS, the assembly appropriated sufficient funds in the fiscal year 2008 budget to
provide for an increase in the monthly allowance paid to the above mentioned boards;
NOW, THEREFORE BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK
ISLAND BOROUGH that
Section 1: This ordinance is of a general and permanent nature and shall become a
part of the Kodiak Island Borough Code of Ordinances.
Section 2: KIB Code Chapter 2 Administration and Personnel be amended as follows:
Kodiak Island Borough Page 1 of 2
Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation ... Page 156 of 188
AGENDA ITEM #13.C.2.
2.10.030 Compensation for regulatory quasi-judicial boards and commissions.
A. Members of regulatory and quasi-judicial boards and commissions shall receive
compensation in the amount of fAy one hundred dollars ($80100) per regular sessi n
meeting attended, with the exception of the planning and zoning commission, which
shall receive ene two hundred dollars ($4-88200) per reg laF SeSSie^ attended month.
Work sessions are not considered for compensation.
B. Regulatory and quasi-judicial boards and commissions include the planning and
zoning commission, the peFsennel .o„ ew bearer the board of equalization, and such
others as the assembly may designate by ordinance.
2.15.070 Miscellaneous.
A. Compensation and expenses.
1. the mayor's compensation shall be feu; five hundred dollars ($408-80500) per
month. The mayor may be included in the borough health and life insurance plan.
2. expenses of the mayor, other than transportation and per diem for approved
travel, incurred because of borough activities may be reimbursed by the borough
only after approval by the assembly.
2.17.100 Miscellaneous.
E. Compensation and expenses.
1. assembly members shall receive ene three hundred dollars ($4-80300) per
Fegular meet+ng month. Assembly members may be included in the borough health and
life insurance plan.
2.39.060 Compensation. No member shall be compensated for services, with the
exception of the planning and zoning commission, which shall receive one two hundred
dollars ($4-88200) per mon month ,attended URle6s used and the board of
equalization, which shall receive fi#y one hundred dollars ($80100) per mon
meeting attended. Work sessions are not considered for compensation
SECTION 3. That this ordinance shall be retroactive July 1, 2007.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS SIXTEENTH DAY OF AUGUST, 2007
KODIAK ISLAND BOROUGH
ATTEST: Je e M. Selby,
Nova M. Javier, CMC, Borough Clerk
Kodiak Island Borough Page 2 of 2
Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation ... Page 157 of 188
AGENDA ITEM #13.C.3.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
ASSEMBLY REGULAR MEETING
D�.'
�w '
SUBJECT: Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home
Property Delinquent Taxes, Penalties, Interest, And Fees Of Those Non -
Collectable Tax Accounts.
ORIGINATOR: Dora Cross
RECOMMENDATION:
Move to advance Ordinance No. FY2021-35 to public hearing at the next regular meeting of the
assembly on May 6, 2021.
DISCUSSION:
It is the desire of staff to have the Kodiak Island Borough's accounts current and properly reflect the
financial status of the Borough in accordance with generally accepted accounting principles. The
Kodiak Island Borough code does not identify a specific method of writing off delinquent accounts
determined uncollectible.
As part of the routine practice to bring the accounts current in compliance with generally accepted
accounting principles includes classifying and writing off as uncollectible those accounts determined
uncollectible.
Staff has complied ten (10) personal, one (1) mobile home, and three (3) lease properties which have
been determined as uncollectible for various reasons. All resources to collect and locate valid
addresses to the delinquent tax accounts have been exhausted.
$12,325.74 - Base Tax Total
$ 5,672.02 - Penalties and Interest Total
$ 1,201.76 - Miscellaneous Fees Total
The total requested to be written off is $19,199.52
ALTERNATIVES:
FISCAL IMPACT:
None
OTHER INFORMATION:
Kodiak Island Borough
Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 158 of 188
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AGENDA ITEM #13.C.3.
Introduced by: Borough Manager through the Mayor
Drafted by: Finance Director
Introduced on: 04/15/2021
Public Hearing Date:
Adopted on:
KODIAK ISLAND BOROUGH
ORDINANCE NO. FY2021-35
AN ORDINANCE OF THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH WRITING OFF
THE PERSONAL, LEASE AND MOBILE HOME PROPERTY DELINQUENT TAXES,
PENALTIES, INTEREST AND FEES OF THOSE NONCOLLECTABLE TAX ACCOUNTS.
WHEREAS, it is the desire of staff to have the Kodiak Island Borough's accounts to be current
and properly reflect the financial status of the Borough in accordance with Generally Accepted
Accounting Principles; and
WHEREAS, part of the routine practice to bring the accounts current in compliance with
Generally Accepted Accounting Principles includes classifying and writing off as uncollectible
those accounts determined to be uncollectible; and
WHEREAS, the Kodiak Island Borough Code does not identify a specific method for writing off
delinquent accounts determined to be uncollectible; and
WHEREAS, the Kodiak Island Borough Assembly has previously requested that accounts to be
written off be identified and the write-off of the accounts be approved by the Assembly by
ordinance; and
WHEREAS, staff has compiled ten personal, one mobile home and three lease property tax
account(s) which have been determined to be uncollectable for various reasons; and
WHEREAS, all resources to collect and locate valid addresses to the delinquent tax accounts
identified for write off have been exhausted by staff; and
NOW, THEREFORE, BE IT ORDAINED BY THE ASSEMBLY OF THE KODIAK ISLAND
BOROUGH that:
Section 1: The Borough Assembly approves this ordinance to write off $19,199.52 in the fiscal
year 2021 for ten personal, one mobile home and three lease tax account(s) per
the attached schedule A, which is incorporated herein by reference, and which
accounts have been determined to be uncollectable.
Base Tax Total $12,325.74
Penalties and Interest Total $5,672.02
Miscellaneous Fees Total $1,201.76
Kodiak Island Borough, Alaska
Deletion — Red, Strikeout
Insertion — Bold, Blue, Underlined
Ordinance No. FY2021-35
Page 1 of 2
Version 1
Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 159 of 188
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AGENDA ITEM #13.C.3.
Section 2: This ordinance is NOT of permanent nature and shall NOT become a part of the
Kodiak Island Borough Code of Ordinances.
Effective Date: This ordinance takes effect upon adoption.
ADOPTED BY THE ASSEMBLY OF THE KODIAK ISLAND BOROUGH
THIS DAY OF .2021.
KODIAK ISLAND BOROUGH
William Roberts, Mayor
VOTES:
Ayes:
Noes:
Kodiak Island Borough, Alaska
Deletion — Red, Strikeout
Insertion — Bold, Blue, Underlined
ATTEST:
Alise L. Rice, Clerk
Ordinance No. FY2021-35
Page 2 of 2
Version 1
Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 160 of 188
AGENDA ITEM #13.C.3.
Schedule A T-11 Only
Ordinance FY2021-35
As of 3/30/2021
PERSONAL PROPERTY
Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 161 of 188
Penalties and
Property ID
Geo ID
Owner Name
Legal Description
Base Tax
Fees
Interest
Total Due
24136 PIA16000006
ALASKA ADVENTURES LLC
N5839D
1,560.00
81.77
306.00
1,947.77
24572 P2 B19000003
ANDERSON SATINA
ANDERSON HOME SERVICE
300.00
37.97
0.00
337.97
11404 PIB20000188
BLONDIN RANDY
KODIAK SEAFOOD PROCESSING
1,017.71
208.02
2,359.24
3,584.97
24292 P1 B17000012
BRENNICKJASON
1&M AUTO ANDTIRE
1,077.39
68.02
62.93
1,208.34
23932 P3B14000001
BUSKIN BISTRO
BUSKIN BISTRO
66.00
105.27
52.21
223.48
24297 PIB17000017
FOSTERJOEL
MOONLIGHT MECHANICAL
1,077.39
68.02
62.93
1,208.34
24387 P1818000014
MARR EMILY KELSEY
C&E B&B
359.13
53.67
20.98
433.78
24043 P1 B15000008
QUE'S CABOOSE LLC
QUE'S CABOOSE
505.75
81.77
117.83
705.35
14187 P9B90000250
ROBERTS MICHELLE
COMMUNICATIONS UNLIMITED
167.49
127.52
169.01
464.02
24137 PJA16000007
SUMMERVILLE SAMANTHA
N2788F
2,220.00
81.77
612.00
2,913.77
LEASE
20538 R5900010030
A T E INVESTMENT GROUP
MINING CLAIM-TUGIDAK ISLAND
1,744.08
53.67
728.92
2,526.67
19593 R5735000893
SINCLAIRJOHN
SPECIAL USE PERMIT #95 UGAT/MINERS
1,528.67
105.27
869.84
2,503.78
16449 R1457002003
SUMMERVILLE CHARLES
USS 3467 ROW 2 SP 3 CITY A/P LEASE
323.87
94.27
185.52
603.66
MOBILE HOMES
21129
ALEXANDEROFF FRICCERO
USS 3218 TR V-1 SP 42 REZANOF MHP
378.26
34.75
124.61
537.62
TOTALAMOUNTS
$ 12,325.74 $
1,201.76 $
5,672.02 $
19,199.52
Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 161 of 188
AGENDA ITEM #13.C.3.
Schedule A Detailed listing
Ordinance FY2021-35
As of 3/30/2021
Pemonel Properly
Properly ID Geo ID
Owner Name
Legal Description
Year
Base Tax and Fees
Penalty
Interest
Total Due
24136 PlAI6000006
ALASKA ADVENTURES LLC
N5839D
2016
533.75
20.00
106.00
659.75
2017
534.35
20.00
82.00
636.35
Deleted on 11/13/2018 2018
535.70
2000.
58.00
613.70
2019
19.05
0.00
0.00
19.05
2020
18.92
0.00
0.00
18.92
Total
1,641.77
60.00
246.00
1,947.77
24572 P2B190OD003
ANDERSON SATINA
ANDERSON HOME SERVICE
2019
319.05
0.00
0.00
319.05
Deleted on 11/26/2019 2020
18.92
O.DO
0.00
18.9 2
Total
9
337.7
0.00
0.00
337.97
11404 P1820000188
BLONDIN RANDY
KODIAK SEAFOOD PROCESSING
2000
1,072.71
92.52
2,266.72
3,431.95
2009
8.00
O.DO
0.00
8.00
2010
8.50
0 D
0.00
8.50
2011
9.00
0.00
0.00
9.00
Deleted on 11/10/2008 2012
10.25
0.00
0.00
10.25
2013
12.00
0.00
0.00
12.00
2014
11.00
0.00
0.00
11.00
2015
12.50
0.00
0.00
12.50
2016
13.75
0.00
0.00
13.75
2017
14.35
0.00
0.00
14.35
2018
15.70
0.00
0.00
15.70
2019
19.05
0.00
0.00
19.05
2020
18.92
0.00
0.00
18.92
Total
1,225.73
92.52
2,266.72
3,584.97
24292 P11317000012
BRENNICKJASON
1&M AUTO AND TIRE
2017
373.48
5.38
22.04
400.90
2018
374.83
5.39
15.59
395.81
Deleted on 2/21/2020 2019
378.18
5.39
9.14
392.71
2020
18.92
0.00
0.00
18.92
Total
1,145.41
16.16
46.77
1,208.34
23932 P31314000001
BUSKIN BISTRO
BUSKIN BISTRO
2014
77.00
6.01
46.20
129.21
2015
12.50
0.00
0.00
12.50
2016
13.75
0.00
0.00
13.75
2017
14.35
0.00
0.00
14.35
Deleted on 1/15/2015 2018
15.70
O.DO
0.00
15.70
2019
19.05
0.DO
0.00
19.05
2020
18.92
0.00
0.00
18.92
Total
171.27
6.01
46.20
223.48
24297 PIB17000017
FOSTERJOEL
MOONLIGHT MECHANICAL
2017
373.48
5.38
22.04
400.90
2018
374.83
5.39
15.59
395.81
Deleted on 2/21/2020 2019
378.18
5.39
9.14
392.71
2020
18.92
0.00
0.00
18.92
Total
1,145.41
16.16
46.77
1,208.34
24387 PlBlBOD0014
MARR EMILY KELSEY
C&E B&B
2018
374.83
5.39
15.59
395.81
2019
19.05
0.00
0.00
19.05
Deleted on 3/12/2019 2020
18.92
0.00
0.00
18.92
Total
412.80
5.39
15.05
433.78
24043 P11315000008
QUE'S CABOOSE LLC
QUE'S CABOOSE
2016
519.50
18.70
99.13
637.33
2017
14.35
0.DO
0.00
14.35
2018
15.70
0.00
0.00
15.70
Deleted on 11/30/2016 2019
19.05
O.DO
0.00
19.05
2020
18.92
0.00
0.00
18.92
Total
587.52
18.70
99.13
705.35
14187'9890000250
ROBERTS MICHELLE
COMMUNICATIONS UNLIMITED
2012
177.74
15.22
153.79
346.75
2013
12.00
0.00
0.00
12.00
2014
11.00
0.00
0.00
11.00
2015
12.50
0.00
0.00
12.50
Deleted on 8/15/2012 2016
13.75
0.00
0.00
13.75
2017
14.35
O.DO
0.00
14.35
2018
15.70
0.DO
0.00
15.70
2019
19.05
0.00
0.00
19.05
2020
18.92
0.00
0.00
18.92
Total
295.01
15.22
153.79
464.02
24137 P1A16003007
SUMMERVILLE SAMANTHA
N2788F
2016
753.75
40.00
212.00
1,005.75
2017
754.35
40.00
164.00
958.35
2018
755.70
40.00
116.00
911.70
Deleted on 11/13/2018 2019
19.05
0.00
0.00
19.05
2020
18.92
0.00
0.00
18.92
Total
2,301.77
120.00
492.00
2,913.77
Lease
Property ID Geo ID
Owner Name
Legal Description
Year
Base Tax and Fees
Penalty
Interest
Total Due
20538 R5900010030
A T E INVESTMENT GROUP
MINING CLAIM - TUGIDAK ISLAND
2014
196.08
O.DO
32.30
228.38
2015
258.00
25.80
167.70
451.50
2016
258.00
25.80
136.75
420.55
2017
258.00
25.80
105.78
389.58
2018
273.70
25.80
74.83
374.33
2019
277.05
25.80
43.86
346.71
2020
276.92
25.80
12.90
315.62
Total
1,797.75
154.80
574.12
2,526.67
19593 R57350DO893
SINCLAIRJOHN
SPECIAL USE PERMITl195 UGAT/MINERS
2014
263.63
25.27
194.53
483.43
2015
265.13
25.28
164.22
454.63
2016
269.61
25.60
135.60
430.81
2017
270.20
25.58
104.90
400.68
2018
271.55
25.59
74.20
371.34
2019
274.90
25.58
43.49
343.97
2020
18.92
0.00
0.00
18.92
Total
1,633.94
152.90
716.94
2,503.78
16449 R1457002003
SUMMERVILLE CHARLES
USS 3467 ROW 2 SP 3 CITY A/P LEASE
2015
95.38
8.30
53.86
157.54
2016
96.64
8.29
43.93
148.86
2017
93.40
7.91
32.40
133.71
2018
94.75
7.90
22.93
125.58
Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 162 of 188
AGENDA ITEM #13.C.3.
2019 19.05 0.00 0.00 19.05
2020 18.92 0.00 0.00 18.92
Total 418.14 32.40 153.12 603.66
Mobile Homes
Property ID Geo ID Owner Name Legal Description Year Base Ta, and Fees Penalty Interest Total Due
21129 ALEXANDEROFF FRICCERO USS 3218 TR V-1 SP 42 REZANOF MHP 2018 202.83 18.72 54.27 275.82
2019 210.18 19.13 32.49 261.80
Total 413.01 37.85 86.76 537.62
Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home ... Page 163 of 188
AGENDA ITEM #13.D.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
r ASSEMBLY REGULAR MEETING
SUBJECT: Confirmation Of Board Appointments To The Planning and Zoning
Commission, Ms. Seema Garoutte and Ms. Lisa Waldron.
ORIGINATOR: Alise Rice
RECOMMENDATION:
Move to confirm the following mayoral appointments of:
Ms. Seema Garoutte for a Borough Seat, a term to expire December 2022 and
Ms. Lisa Waldron for a Borough Seat, a term to expire December 2023.
DISCUSSION:
Ms. Garoutte
On March 12, 2021, the Clerk's office received an application from Ms. Garoutte for the Planning and
Zoning Commission which currently has one vacant seat for a term to expire on December 2022. Ms.
Garoutte is currently the Borough Assessor and has been a borough resident for 2 years. The future of
Kodiak is an important investment to Ms. Garoutte. She believes it is important to be more involved and
understand how zoning codes affects properties.
Ms. Waldron
On March 2, 2021, the Clerk's office received an application from Ms. Waldron for the Planning and
Zoning Commission which currently has one vacant seat for a term to expire on December 2023. Ms.
Waldron is a is a business owner with legal and accounting experience. She has been a resident of the
Borough for 30 years and previously lived in the City of Larsen Bay. She is interested in the future
vision of Kodiak.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
KIBC Title 2 Administration and Personal
Chapter 2.105 Planning and Zoning Commission
2.105.010 Created - Membership
There is created pursuant to AS 29.40.020 a planning and zoning commission, which shall consist of
seven members appointed by the mayor subject to confirmation by the assembly, except that a
member from a home rule or first class city shall be selected from a list of recommendations submitted
by the council. Commission membership shall be apportioned so that the number of members from
Kodiak Island Borough
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 164 of 188
AGENDA ITEM #13.D.1.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
A ASSEMBLY REGULAR MEETING
home rule or first class cities within the borough reflects the proportion of borough population residing
within those cities. Commission membership shall be reapportioned according to the fluctuation of
population within the borough and its home rule and first class cities by resolution of the assembly at
the expiration of the terms of commission members. Borough employees may be appointed to serve
on the alannina and zonina commission unless thev are emaloved by the communitv develoament
department. Nothing in this section prevents the mayor from appointing additional persons to serve in
an advisory or ex officio capacity without regard to apportionment of borough population
Kodiak Island Borough
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 165 of 188
AGENDA ITEM #13.D.1.
Alise Rice O Uv 46 ARV- N5'Nu)
'4
Subject: FW: Follow up on Planning Commission appointments
From: Scott Brandt -Erichsen <s. bra ndt_-er_ichsen0keenecurrall.com>
Sent: Monday, April 12, 20214:55 PM
To: Alise Rice <arice aPkodiakak.us>; Mayor Bill Roberts (bill.roberts@kibassembly.org)<bill.ro.berts@,kibassembly.ora>
Cc: Maggie Moss <maRRie@keenecurrall.com>
Subject: Follow up on Planning Commission appointments
Alise and Mayor Roberts,
This is a follow up to our discussion today regarding my March 9, 2021 memorandum on the issue of appointments to
the planning commission. I mentioned that when I started looking at the question of allocation of seats I had always
thought about the allocation as an apportionment with a certain number of seats from city residents and a certain
number from borough residents outside home rule and first class cities. What I learned through the process was that
the purpose of the designated city seats and the method of limiting the Mayor to selection from a list provided by the
city was intended to protect the city interests so that you do not have a borough mayor appointing a planning
commission making decisions for the city which does not have any city representation. It was not intended to protect
the areas outside of the city from having planning commissioners who live in the city.
The starting point for appointments is that the mayor has broad discretion. Unless limited by the statutes or ordinances
the mayor can appoint any person who meets the minimum qualifications for the office to a board or commission
position. Here the requirement for designated city seats is being a qualified voter of the borough and being on the list
nominated by the city. The non -city reserved seats only require the member to be a qualified voter in the borough.
I also noted that if we were to read the statute as restricting the mayor to appointing borough residents who live outside
the city to the non -city seats, that could effectively prevent the mayor from appointing preferred candidates, and would
allow the city to effectively restrict eligibility to only a handful of city residents which the city places on its list, and allow
the city to block qualified persons from serving simply because they live in the city. The statute was not intended to
prevent the mayor from having discretion to appoint persons of their choice except to the extent that the appointment
is to a city designated seat. The proportionality is a limitation on the number of designated city seats only, but does not
explicitly require city residency. It is also not an explicit prohibition on the mayor appointing city residents to non -city
designated seats. If the issue went to court I believe that the court would not read such a limitation on the mayor's
discretion into the statute where there is no legislative history nor clear statutory language which creates such a
limitation.
Let me know if you need anything further.
Scott A Brandt -Erichsen
Keene & Currall, P.P.C.
Currall Office Building
540 Water Street, Suite 302
Ketchikan, Alaska 99901
Telephone: (907) 225-4131
Direct: (907) 226-0504
Facsimile: (907) 225-0540
Toll Free within Alaska 866-719-5687
Direct email: s.brandt-erichsen a0keenecurrall.com
i
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 166 of 188
AGENDA ITEM #13.D.1.
This communication is confidential and intended to be protected by the attorney-client privilege and the attorney work
product doctrine. The information transmitted is intended only for the use of the individual(s) named above. If you are not
the intended recipient of the transmitted information, you are hereby notified that disclosing, copying, distributing, or taking
action in reliance on the contents of this information is strictly prohibited. If you have received this transmission in error,
notify the sender and then delete the information.
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 167 of 188
AGENDA ITEM #13.D.1.
Kodiak Island Borough Code
Chapter 2.105 PLANNING AND ZONING
COMMISSION
Chapter 2.105
PLANNING AND ZONING COMMISSION
Sections:
2.105.010 Created — Membership.
2.105.020 Terms.
2.105.030 Powers and duties.
For statutory provision designating the duties of the borough planning and zoning
commission, see AS 29.40.020.
Page 1/2
2.105.010 Created —Membership.
There is created pursuant to AS 29.40.020 a planning and zoning commission, which shall
consist of seven members appointed by the mayor subject to confirmation by the assembly,
except that a member from a home rule or first class city shall be selected from a list of
recommendations submitted by the council. Commission membership shall be apportioned
so that the number of members from home rule or first class cities within the borough
reflects the proportion of borough population residing within those cities. Commission
membership shall be reapportioned according to the fluctuation of population within the
borough and its home rule and first class cities by resolution of the assembly at the
expiration of the terms of commission members. Borough employees may be appointed to
serve on the planning and zoning commission unless they are employed by the community
development department. Nothing in this section prevents the mayor from appointing additional
persons to serve in an advisory or ex officio capacity without regard to apportionment of
borough population. [Ord. FY2012-04 §2, 2011; Ord. 85-26-0 §2, 1985; Ord. 79-11-0, 1979;
Ord. 77-36-0 §1, 1977; Ord. 73-20-0 §1, 1973; prior code Ch. 5 subch. 1 §1. Formerly
§2.40.010].
2.105.020 Terms.
The members shall serve for three years; however, of the members first appointed, one-third
shall be appointed for three years, one-third for two years, and one-third for one year.
Appointment to fill vacancies shall be for the unexpired term only. [Ord. 85-26-0 §1, 1985; Ord.
79-11-0, 1979; prior code Ch. 5 subch. 1 §2. Formerly §2.40.020].
2.105.030 Powers and duties.
The commission shall accomplish the following:
A. Develop, adopt, alter, or revise, subject to approval of the assembly, a comprehensive plan
for the physical development of the borough. Such comprehensive plan, with accompanying
maps, plats, charts, descriptive and explanatory matter, shall show the commission's
recommendations for the development of the borough territory and may include among other
things:
1. Development of the type, location, and sequence of all public improvements;
2. The relocation, removal, extension, or change of use of existing or future public ways,
grounds, spaces, buildings, properties, and utilities; and
3. The general extent and location of rehabilitation areas.
The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021.
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 168 of 188
AGENDA ITEM #13.D.1.
Kodiak Island Borough Code Page 2/2
Chapter 2.105 PLANNING AND ZONING
COMMISSION
When a comprehensive plan for the borough has been approved by the assembly,
amendments, revisions and extensions thereof may be adopted by the assembly after
consideration and report of the commission. All amendments, revisions, or extensions shall
correspond to major geographical divisions of the borough or to functional divisions of the
subject matter of the plan. When such comprehensive plan has been approved by the
assembly, no amendments, revisions, or extensions thereto shall be approved, except upon the
affirmative vote of four members of the assembly;
B. Hold hearings, make recommendations, and review variances and conditional use permits,
and otherwise administer the subdivision and zoning provisions as set out in this code;
C. Draft an official zoning map of the borough and recommend or disapprove proposed changes
in such map;
D. Make and adopt plans for the revitalization and reconstruction of areas within the borough
that may need it and make and develop plans for the improving and redevelopment of any areas
within the borough;
E. Submit annually to the assembly, not less than 90 days prior to the beginning of the calendar
year, a list of recommended capital improvements which, in the opinion of the commission, are
necessary or desirable to be constructed during the next five-year period. Such list shall be
arranged in order of preference with recommendations as to which projects shall be constructed
in a specific year;
F. Promote public interest in and understanding of the comprehensive plan and of planning,
zoning, subdivision and coastal management; oil spill planning; and energy management;
G. Make and develop plans for reconstruction or redevelopment of any area or district within the
borough which may be destroyed in whole or in part, or damaged by fire, earthquakes, or other
disaster;
H. Make investigations regarding any matter related to borough planning;
I. Make and prepare reports, prints, plats, and plans for approval by the assembly; and
J. Make or cause to be made surveys, maps, and plans relating to the location and design of
any public building, dock, beach, ski ground, statue, memorial, park, parkway, boulevard, street,
alley, or playground. For the purpose of implementing this subsection, all departments of the
borough considering any such improvement are required, and all public agencies not a part of
the borough are required, to inform the commission of the proposed improvement and submit
pertinent information to the commission and within such time as will enable the commission to
recommend to the assembly whether the proposed improvement is consistent with the general
plan and established planning principles. No public improvement shall be authorized by the
assembly until the recommendations of the commission shall have been received and reviewed
by the assembly. [Ord. 98-02 §8, 1998; Ord. 85-26 §1, 1985; Ord. 82-9-0, 1982; Ord. 79-11-0,
1979; prior code Ch. 5 subch. 1 §3. Formerly §2.40.030].
The Kodiak Island Borough Code is current through Ordinance 2021-28, passed February 18, 2021.
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 169 of 188
AGENDA ITEM #13.D.1.
Memo
To: Bill Roberts, Borough Mayor
From: Scott A. Brandt -Erichsen, Borough Attorney
cc: Michael Powers, Borough Manager
Alise Rice, Borough Clerk
Erin Welty, Director of Community Development Department
Date: March 9, 2021
Re: Interpretation of Allocation of Planning Commission Seats Under AS 29.40.020
and KIB Code 2.105.010
Question:
Can residents of the City of Kodiak (City), who are also residents of the Kodiak Island
Borough (KIB), be appointed and serve as members of the KIB Planning Commission
(Commission) in seats designated as "Borough" seats and not counted as appointees "from the
City"? If not, what are the implications for the current Commission makeup?
Facts:
The Commission includes seven members. Under AS 29.40.020 and KIB Code 2.105.010
the Commission is required to be structured to have proportional members from home rule or first-
class cities based upon population. Based upon the 2019 population estimates from the State of
Alaska Department of Commerce Community and Economic Development (DCCED) the City
population is 5,818 people and the KIS population is 13,001. The resulting ratio is 44% in the City
which equates to 3 seats. The Commission currently has two vacancies. Both vacancies are for
seats which are not City designated seats ("Borough" seats). The current membership of the
Commission includes four persons living inside the City, with one of the four being a member
designated for a "Borough" seat and the other three being "City" seats. In filling the vacancies,
the KIB wants to know whether "Borough" seats may be filled by residents of the City, and if not,
what are the impacts on the current Commission and on past decisions.
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 170 of 188
AGENDA ITEM #13.D.1.
Brief Answer:
I believe that, while it is not clear in the statute, a court would find that the Borough Mayor
has the discretion to appoint any KIB resident, including a KIB resident who resides within the
boundaries of the City, to a "Borough" seat on the Commission. The restriction of certain seats on
the Commission to persons selected from a list provided by the City Council does not create any
restriction on the remaining seats beyond Borough residency. Imposing a restriction limiting these
seats to Borough residents outside the City would improperly limit the Borough's exercise of land
use powers and limit Mayor's discretion to appoint persons of his choice in a manner not required
by the statute.
Discussion:
The relevant statutory requirement appears in AS 29.40.020(A) which reads:
"(a) Each first and second class borough shall establish a planning
commission consisting of five residents unless a greater number is
required by ordinance. Commission membership shall be
apportioned so that the number of members from home rule and
first class cities reflects the proportion of borough population
residing in home rule and first class cities located in the borough.
A member shall be appointed by the borough mayor for a term of
three years subject to confirmation by the assembly, except that a
member from a home rule or first class city shall be selected from a
list of recommendations submitted by the council. Members first
appointed shall draw lots for one, two, and three year terms.
Appointments to fill vacancies are for the unexpired term. The
compensation and expenses of the planning commission and its
staff are paid as directed by the assembly."
In interpretation of a statute, the first step is to look at the plain language. Where that
language is ambiguous, then a court would look to the legislative history or other interpretive aids.
The legislative history here does not provide much insight. The statute has read this way since
the 1985 re -write of Title 29. The prior language was enacted in 1972 and was substantially
similar providing:
"Sec. 29.33.080. Planning commission.
(a) The borough planning commission consists of five residents
unless a greater number is otherwise provided by ordinance.
Commission membership shall be apportioned so that the number
of members from first class cities reflects the proportion of borough
population residing within those cities. Members shall be appointed
by the borough executive for a term of three years subject to
confirmation by the assembly, except that appointments of
members from first class cities are selected from a list of
recommendations submitted by the city council. Members first
appointed shall draw lots for one-, two- and three-year terms.
Appointments to fill vacancies are for the unexpired term. The
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 171 of 188
AGENDA ITEM #13.D.1.
compensation and expenses of the planning commission and its
staff are paid as directed by the assembly."
The legislative history I have reviewed, including the committee minutes from the
Thirteenth Legislature in 1983-1984 when the current language was adopted, does not clearly
indicate an intention to restrict members selected to residency either within or outside of a city.
The apparent purpose of the provision is to ensure that 1) cities have proportional representation
and 2) to give a city council the authority to limit the pool of applicants from which the borough
mayor may appoint city representatives on a planning commission to ensure that those
representatives are acceptable to the city council, This limitation the borough mayor's power of
appointment to a preselected list only applies to the seats designated as city seats.
There is no language requiring that members appointed to seats not designated as "city"
seats be residents of the borough outside of home rule and first-class cities. The argument for
allowing members appointed to non -city seats to be from among residents anywhere in the
borough is arguably stronger for at least three reasons. First, unlike the city seats, there is no
requirement that the person appointed be "from" the borough. The only direction in the statute is
that they be a borough resident. Even if the statute did say the members must be "from" the
borough, as discussed above, that does not necessarily mean that they must be outside of any
first class or home rule city.
Second, with respect to members holding city designated seats the statute requires that
they be "from a home rule or first-class city". The legislature did not choose to specify that the
non -city seats must be filled by persons "from outside of home rule and first-class cities". They
chose to make this distinction for the city designated seats and could have done so if they had
intended to place any limit the non -city designated seats.
Third, if borough residents who reside in a city are precluded from serving on the planning
commission in a non -city designated seat, then it would create a situation where a city council,
through declining to include a person on the list of recommendations, could block the borough
mayor's ability to select any borough resident located in the city to a non -city seat on the planning
commission unless the city recommends that person. This limitation on the mayor's appointment
power is not clearly described or intended in the statute. Anecdotally, I have seen this scenario
occur where a borough mayor did not want to select from the list provided by a city, but the city
refused to include the borough mayor's favored applicant on the list provided by the city.
!_and use regulation is one of the mandatory powers for a second-class borough under AS
29.35.180. The KIB is required to provide for land use regulation in accordance with chapter
29.40. AS 29.35.400 calls for a liberal interpretation of the powers and functions being exercised
by a municipality under Title 29. This has been read as allowing municipalities to exercise those
powers as they see fit unless the statute preempts the manner in which the municipality exercises
the power either expressly or by implication. Here there is no explicit preemption restricting the
composition of a planning commission prohibiting holders of non -city designated seats from being
residents of a borough located within a home rule or first class city. Similarly, there is no apparent
state regulatory scheme or policy which is inconsistent with, and thus could impliedly preempt,
the mayor from exercising the prerogative to appoint a resident of a home rule or first class city
to a non -city seat on a planning commission.
3
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 172 of 188
AGENDA ITEM #13.D.1.
This interpretation treats the planning commission as consisting of a certain number of
restricted seats, which can be appointed only from a list provided by the relevant city council, and
unrestricted seats which can be members appointed from among all residents of the Borough. I
have not found any statute or court decision which would preclude the Mayor from exercising his
discretion to appoint a resident of a home rule or first-class city to a non -city designated seat. The
mayor would have the discretion under the statute to choose to appoint any borough resident to
a non -city restricted seat unless the borough adopts an ordinance limiting the scope of the mayor's
discretion. The KIB has not done so. Therefore, I believe that a court faced with the question
would likely conclude that the KIB Mayor has discretion to appoint a Borough resident who lives
in a home rule or first-class city to a seat on the Commission which is not restricted to nominees
from a list provide by the City Council. This conclusion also means that the questions regarding
impact on the current Commission make up and validity of their actions do not need to be
addressed.
A related question which is worth addressing is whether a member holding a "city" seat
must be a city resident, or if the member must vacate their seat if they move outside of that city.
The statute language does not specifically require city residency and does not provided for
automatically vacation of office. As with the discretion of the Borough Mayor in making
appointments, the statute does not restrict the City Council to selecting their list from amongst
City residents. If the legislature intended to so limit the city council, it could have done so. The
phrase "a member from a home rule or first-class city" does not explicitly require that the member
be a city resident.
One of the rules of statutory construction provides that where the legislature uses a word
in a statute it is intentional, and where there are different words used to refer to similar things, that
is also intentional. Applied here, the statute requires that all members be borough residents. It
does not specify that city seats be held by city residents, but instead provides that they be "from"
the city. The legislature could have required that they be residents of the city, but they did not.
That choice was arguably deliberate and indicated the intention that the persons on the list from
the city council are not required to be city residents. Thus, the term "from" the city should not be
construed to be the same as a "resident' of the city because the statute uses "resident' instead
of "from" to refer to the members who are appointed to seats which are not "from" a city. since a
different term is used for city members it must mean something different.
Additional support for this interpretation comes from the fact that the statute applies to all
boroughs regardless of the number of home rule or first-class cities located in those boroughs. In
the Kenai Peninsula Borough, for example, they have a number of home rule or first-class cities,
and the proportional representation does not mean that each home rule or first-class city gets to
select their own resident. Rather, a commissioner "from a home rule and first-class city" may
represent more than one such city, and would not automatically cease to represent home rule or
first-class cities if they moved between cities.
4
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 173 of 188
AGENDA ITEM #13.D.1.
Mitchell Davidson
From: noreply@civicplus.com
Sent: Friday, March 12, 2021 12:22 PM
To: Clerks
Subject: Online Form Submittal: Board Application Form
Board Application Form
Please complete the online form below. Please be aware that the information given
on your application is made available to the public. Staff will require the use of a
mailing address, email address, and contact phone number to provide board and
meeting information.
PERSONAL INFORMATION
Select the Board, Commission, Planning and Zoning Commission
or Committee applying for
Designated seat or group open Borough Seat
representation (if applicable):
Full Name Seema Garoutle
Residence Address 1711 Selief Ln. Kodiak AK 99615
Mailing Address same as above
Email Address (This address
seemgaroutte@gmail,com
will be used for
correspondence)
Home Phone Number
9075120533
(numeric only)
Work Number (numeric only)
9074864350
Cell or Fax Number (numeric
9706299138
only)
Employer/Occupation
KIBIAssessor
RESIDENCY INFORMATION
Length of residency in Kodiak
2 years
Registered to vote in Kodiak?
Yes
FOR SERVICE AREA BOARD APPLICANTS
L
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 174 of 188
AGENDA ITEM #13.D.1.
Length of Residence in Service 2 years
Area
ORGANIZATION MEMBERSHIP INFORMATION
Are you currently serving on No
other Boards, Commissions, or
Committees?
If yes, which N/A
Organizations you belong to LAAO, AAAO
or participate in
Explain your main reason for I believe the future of Kodiak is something that I need to
applying invest in and to do so I need to be involved. Having a good
understanding of how zoning code affects property and
being a part of the future planning for our community is
something I would like to be involved in.
What background, experience, Fee appraiser and Assessing
or expertise will you bring to
the
board/committee/commission
membership?
Are you available for regular Yes
meetings?
Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of
the members term, the assembly shall declare a seat vacant when a member of the
board misses three consecutively held regular meetings and is not excused.
FOR CLERKS OFFICE STAFF ONLY
Registered Voter of the Borough: Y v' N
Applicant's Residence: Borough City '
Date of Appointment
Term Expires On
Appointment Letter
Roster
Oath of Office
APOC POFD Statement: N/A Attached On File p RMD
2
MAR 1 7+ 8
BOROUGH CLERK'S OFFICE
KODIAK, ALASKA
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 175 of 188
AGENDA ITEM #13.D.1.
Mitchell Davidson
From: noreply@civicplus.com
Sent: Tuesday, March 2, 2021 11:43 AM
To: Clerks
Subject: Online Form Submittal: Board Application Form
Follow Up Flag: Follow up
Flag Status: Flagged
Board Application Form
Please complete the online form below. Please be aware that the information given
on your application is made available to the public. Staff will require the use of a
mailing address, email address, and contact phone number to provide board and
meeting information.
PERSONAL INFORMATION
Select the Board, Commission,
Planning and ,Zoning Commission
or Committee applying for
Designated seat or group
Field not completed.
representation (if applicable):
Full Name
Lisa Waldron
Residence Address
1713 Mission Rd Kodiak AK 99615
Mailing Address
1713 Mission Rd Kodiak AK 99615
Email Address (This address
Lisawaldron1031 @gmail.com
will be used for
correspondence)
R
Home Phone Number
9079425600
(numeric only)
Work Number (numeric only)
9079425600
Cell or Fax Number (numeric
9079425600
only)
Employer/Occupation
Accounting Technician II
RESIDENCY INFORMATION
Length of residency in Kodiak 30 years WOM5
' MAR - 21011
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 176 of 188
AGENDA ITEM #13.D.1.
Registered to vote in Kodiak?
No
FOR SERVICE AREA BOARD APPLICANTS
Length of Residence in Service
21 years
Area
or expertise will you bring to
ORGANIZATION MEMBERSHIP INFORMATION
Are you currently serving on
No
other Boards, Commissions, or
Committees?
If yes, which
Field not completed.
Organizations you belong to
0
or participate in
Explain your main reason for
Interested in the future vision of Kodiak.
applying
What background, experience,
Long time resident of Kodiak and Larsen Bay. Business
or expertise will you bring to
owner, accounting and legal experience,
the
board/committee/commission
membership?
Are you available for regular
Yes
meetings?
Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of
the members term, the assembly shall declare a seat vacant when a member of the
board misses three consecutively held regular meetings and is not excused.
FOR CLERKS OFFICE STAFF ONLY
Registered Voter of the Borough: Y ✓ N
Applicant's Residence: Borough City
Date of Appointment
Term Expires On
Appointment Letter
Roster
Oath of Office
APOC POFD Statement: NIA Attached On File
2
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 177 of 188
AGENDA ITEM #13.D.1.
KODIAK ISLAND BOROUGH
PLANNING AND ZONING COMMISSION
NAME TERM HOME PHONE CELL
PHONE
VACANT (B) 2023
Alan Schmitt (C)
3295 Woody Way Loop
Kodiak, AK 99615
Sarah Harrington (C)
P.O. Box 348
Kodiak, AK 99615
Kent Cross (B)
PO Box 3164
Kodiak, AK 99615
Matthew Novello (B)
3941 Woodland Drive
Kodiak, AK 99615
Joseph Delgado (C)
1225 Selief LN #4
Kodiak, AK 99615
VACANT (B)
B= Borough Seat
C= City Seat
EMAIL
2023 (907) 486-5314 (907) 942-0435 alan.schmitt(a_kibplanning.org
2021 (907) 942-5472 (907) 942-5472 padooda(c)gmail.com
2021 (907) 942-3189 (907) 942-3189 kent.cross(cDkibplanning.org
2021 (757) 635-5051 (757) 635-5051
2022 (907) 512-7508 (907) 512-7508
2022
This commission is governed by Kodiak Island Borough Code 2.105
STAFF:
CDD DIRECTOR, ERIN WELTY 486-9362 ewelty@kodiakak.us
CODE ENFORCEMENT OFFICER, James Dixon 486-9364 idixon _.kodiakak.us
CDD SECRETARY, Lauri Pardoe 486-9363 Ipardoe(d.kodiakak.us
COMMUNITY DEVELOPMENT DEPARTMENT
710 MILL BAY ROAD
ROOM 202
KODIAK, AK 99615
novey1(a)msn.com
egdelgado64(agmail.com
Revision Date: 12/16/20
Revised by: LC
Confirmation Of Board Appointments To The Planning and Zoning Commission... Page 178 of 188
AGENDA ITEM #13.D.2.
KODIAK ISLAND BOROUGH
STAFF REPORT
APRIL 15, 2021
r ASSEMBLY REGULAR MEETING
SUBJECT: Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Board
Seats To The Citizens Board Of Equalization.
ORIGINATOR: Alise Rice
RECOMMENDATION:
Move to confirm the following assembly appointments of Mr. Lee Robbins, for a term to expire
December 2022 and Mr. Jascha Zbitnoff, for a term to expire December 2023.
DISCUSSION:
Mr. Robbins
On April 8, 2021, the Clerk's office received an application for the Board of Equalization alternate seat.
A 39 year resident of Kodiak, Lee has been a charter boat captain and a life long builder.
Mr. Zbitnoff
On April 14, 2021, the Clerk's office received an application for the Board of Equalization alternate seat.
Mr. Zbitnoff has over 20 years construction experience.
ALTERNATIVES:
FISCAL IMPACT:
OTHER INFORMATION:
KIBC Title 3 Revenue and Finance
Chapter 3.35 Real Property Tax
3.35.050 Board of Equalization
A. Members - Qualification - Duties - Terms
1. Members. The board of equalization shall be composed of five persons, not assembly
members,appointed by the assembly. At lease two alternate members shall be appointed
2. Qualifications. Members and alternate members should be appointed on the basis of their expertise
in real and personal property appraisal, the real estate market, the personal property market, and other
fields related to their functions as board members. Each member shall be a qualified voter of the
borough and shall remain a resident of the borough while in office. Borough employees may be
appointed to serve on the board of equalization unless they are employed by the finance or assessing
departments.
3. Duties. The board may determine equalizations on properties brought before the board by
appellants. It shall only hear appeals for relief from an alleged error in valuation on properties before
the board by an appellant.
Kodiak Island Borough
Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 179 of 188
Aiise Rice
AGENDA ITEM #13.D.2.
From: noreply@civicplus.com
Sent: Thursday, April 8, 2021 11:59 AM
To: Clerks
Subject: Online Form Submittal: Board Application Form
Board Application Form
Please complete the online form below. Please be aware that the information given
on your application is made avaiiable to the public. Staff will require the use of a
mailing address, email address, and contact phone number to provide board and
meeting information.
PERSONAL INFORMATION
Select the Board, Commission, ' Board of Equalization _
or Committee applying for
Designated seat or group Field not completed.
representation (if applicable):
Full Name -Lee Robbins
Residence Address 208 Rezanof Drive, Kodiak, Alk. 99615
Mailing Address Box 1426, Kodiak, Ak. 99615
Email Address (This address Icrobbinsl3@hotmsil.com
will be used for
correspondence)
Home Phone Number 9075398866
{numeric only)
Work Number (numeric only) 9075398866
Cell or Fax Number (numeric 9075198866
only)
Employer/Occupation self, charter boat captain
RESIDENCY INFORMATION
Length of residency in Kodiak since 1982
Registered to vote in Kodiak? Yes
FOR SERVICE AREA BOARD APPLICANTS
9
Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 180 of 188
AGENDA ITEM #13.D.2.
Length of Residence in Service 12 years in Kodiak City
Area
ORGANIZATION MEMBERSHIP INFORMATION
Are you currently serving on No
other Boards, Commissions, or
Committees?
If yes, which Field not completed.
Organizations you belong to Field not completed.
or participate in
Explain your main reason for Field not completed.
applying
What background, experience, Life long builder
or expertise will you bring to
the
board/committee/com mission
membership?
Are you available for regular No
meetings?
Pursuant to KIBC 2.100.070 (A.6) and 4.15.070 (A.7) Other than by expiration of
the members term, the assembly shall declare a seat vacant when a member of the
board misses three consecutively held regular meetings and is not excused.
FOR CLERKS OFFICE STAFF ONLY
Registered Voter of the Borough: Y -'�' N
Applicant's Residence: Borough City
Date of Appointment
Term Expires On
Appointment Letter
Roster
Oath of Office
APOC POFD Statement: N/A Attached On File
Email not displaying correctly? View 0 In your
"Man
8 loll
APR f
BOROLIJ CLERKS K'0113M � 1c
Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 181 of 188
Alise Rice
AGENDA ITEM #13.D.2.
From: noreply@civicplus.com
Sent: Thursday, April 15,20219:01 AM
To: Clerks
Subject: Online Form Submittal: Board Application Form
Board Application Form
Please complete the online form below. Please be aware that the information given
on your application is made available to the public. Staff will require the use of a
mailing address, email address, and contact phone number to provide board and
meeting information.
PERSONAL INFORMATION
Select the Board, Commission, Board of Equalization
or Committee applying for
Designated seat or group Field not completed.
representation (if applicable):
Full Name Jascha J Zbitnoff
Residence Address PO Box 9012
Mailing Address 9050 West Rezanof Or
Email Address (This address jascha@brechan.com
will be used for
correspondence)
Home Phone Number 9079423215
(numeric only)
Work Number (numeric only)
9074863215
Cell or Fax Number (numeric
9079423215
only)
Employer/Occupation
Project engineer
RESIDENCY INFORMATION
Leng h dT residefrcy in Kodiak
32
Registered to vote in Kodiak?
Yes
FOR SERVICE AREA BOARD APPLICANTS
1
Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 182 of 188
AGENDA ITEM #13.D.2.
Length of Residence in Service Field not completed.
Area
ORGANIZATION MEMBERSHIP INFORMATION
Are you currently serving on Yes
other Boards, Commissions, or
Committees?
If yes, which ARS
Organizations you belong to Masons
or participate in
Explain your main reason for N?A
applying
What background, experience, 20 Years, of Construction experience
or expertise will you bring to
the
board/committee/commission
membership?
Are you available for regular Yes
meetings?
Pursuant to KIBC 2.100.070 (A.8) and 4.15.070 (A.7) Other than by expiration of
the members term, the assembly shall declare a seat vacant when a member of the
board misses three consecutively held regular meetings and is not excused.
FOR CLERKS OFFICE STAFF ONLY
Registered Voter of the Borough: Y l/ N
Applicant's Residence: Borough City LIZ
Date of Appointment
Term Expires On
Appointment Letter
Roster
Oath of Office
APOC POFD Statement: NIA Attached On W -M
Email not displaying correctly? View it !n vour browser.
APR 1 4102{
1.
2
Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 183 of 188
Name
Mark Anderson
(Chair)
1124 Stellar Way
Kodiak, AK 99615
Ed Mahoney
P.O. Box 2281
Kodiak, AK 99615
Grant Shields
P.O. Box 651
Kodiak, AK 99615
Bryan Ferris
3408 Harlequin Ct
Kodiak, AK 99615
Robert Tucker
P.O. Box 524
Kodiak. AK 99615
Two Alternates
VACANT
VACANT
AGENDA ITEM #13.D.2.
Kodiak Island Borough
CITIZENS BOARD OF EQUALIZATION
Term Home Phone Work Phone Cell Phone
2021 None (907) 481-1020 None
2021 (907) 486-1968 (907) 539-1234 (907) 539-1234
2022 (907) 539-2663 (907) 486-4663
2023 None (907) 654-2813
2023 (907) 539-1051
2022
2023
None
None
None
None
Email Address
Mark.Anderson(a)-nrim.com
builder(a)gci.net
grants(a_�gci.net
bferris(a)alaska.net
btucker61(a1hotmail.com
KIB Code Chapter 2.100, 2.100.030 Appointments Members of boards, committees, and commissions, except for members of the board of adjust-
ment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly
unless otherwise specifically provided elsewhere in this code.
KIB Code Chapter 3.35, 3.35.050 Board of Equalization A. Membership — Qualification — Duties — Terms. 1. Members. The board of equalization
shall be composed of five persons, not assembly members, appointed by the assembly. At least two alternate members shall be appoint-
ed.2. Qualifications. Members and alternate members should beappointed on the basis of their expertise in real and personal pr erty appraisal, the
real estate market, the personal property market, and other fields related to their functions as board members. Each member shall be a qualified voter
of the borough and shall remain a resident of the borough while in office. Borough employees may be appointed to serve on the board of equalization
unless they are employed by the finance or assessing departments.3. Duties. The board may determine equalizations on properties brought before the
board by appellants. It shall only hear appeals for relief from an alleged error in valuation on properties before the board by an appellant.4. Terms of
Office. Upon confirmation, members and alternate members shall serve for three years or until their successors are appointed and confirmed. Of the
members initially appointed, two shall serve three-year terms, two shall serve two-year terms, and one shall serve a one-year term.
Assessing Director, Seema Garoutte (907) 486-9350 soaroutte(aftcliakak.us
Borough Clerk, Alise Rice (907) 486-9310 arice a[7kodiakak.us
Assessing Department Office of the Borough Clerk
710 Mill Bay Road, Room 228 710 Mill Bay, Room 234
Kodiak, Alaska 99615 Kodiak, Alaska 99615
Confirmation Of Mr. Lee Robbins And Mr. Jascha Zbitnoff To Alternate Boa... Page 184 of 188
AGENDA ITEM #18.A.
Kodiak Island Borough
Engineering & Facilities Department
Projects Office
=. 710 Mill Bay Road • Kodiak, Alaska 99615
Phone (907) 486-9210 • Fax (907) 486-9347
TO: Mayor and Assembly
FROM: Matt Gandel, Project Manager/Inspector
CC: Michael Powers, Borough Manager
Dave Conrad, Engineering and Facilities Director
RE: Monthly Projects Report for Period Ending March 31, 2021
BOROUGH BUILDING BOILER ROOM UPGRADES
Project Description: This project is for replacement of the boilers at the Borough Building, including
abatement of pipe insulation and gaskets as required. The boilers are over 50 years old and well past their
useful life. The project scope includes replacing the generator for the Borough Building as well as replacing
the boilers for the adjacent maintenance building.
Current Status: In March 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW) to
start design on this project. JYW and RSA Engineers completed 35% design documents and in December
2020, staff provided a presentation to the Assembly on the design and potential construction cost. On
February 4, 2021, the Assembly approved a change order for JYW/RSA to complete design and bid
documents. A 95% design submittal was reviewed and approved by the Architectural/Engineering Review
on March 15, 2021 and the project is scheduled to be put out for bid in early April 2021.
Change Orders this Period: None.
KODIAK FISHERIES RESEARCH CENTER EXTERIOR UPGRADE
Project Description: This project is for the upgrade of the siding and roofing at Kodiak Fisheries Research
Center (KFRC), including replacement of some doors and windows. Both the siding and roofing are 20
years old and showing signs of deterioration.
Current Status: In October 2019, the Assembly approved a change order for Jensen Yorba Wall (JYW) to
start design on this project. JYW provided 65% design documents in late September 2020 which were
reviewed and approved bythe Architectural/Engineering Review Board on December 7, 2020. An updated
cost estimate has been completed based on the 65% design, and staff has requested JYW provide a
proposal to complete design of the project. The cost estimate and design proposal will be provided to the
Assembly for approval on April 15, 2021.
Change Orders this Period: None.
KODIAK FISHERIES RESEARCH CENTER FUME HOOD EXHAUST SYSTEM
Project Description: This project is for the upgrade of fume hood exhaust system at Kodiak Fisheries
Research Center (KFRC). There are six fume hoods at KFRC and there are currently issues maintaining
sufficient air flow when a certain number of hoods are in use. The scope of work is to install an additional
exhaust fan and modify ductwork to eliminate these issues.
Projects Report— March 2021
Engineering & Facilities Department Projects Office For March 2021.
Page 1
Page 185 of 188
AGENDA ITEM #18.A.
Current Status: In August 2020, the Assembly approved a change order for Jensen Yorba Wall (JYW) to
start design on this project. Staff has had several discussions with JYW and RSA Engineers on the most
cost-effective solution to this problem. Design was completed in December 2020 and the project was
issued for bid on January 12, 2021. Bids were due February 9, 2021 and only one bid was received which
exceeds the cost estimate and available funding. Discussions are now underway with GSA/NOAA as to a
possible funding contribution as a GSA/NOAA project in 2014 modified the fume hood system directly
relating to the necessity for the current project.
Change Orders this Period: None.
LONG TERM CARE CENTER FUEL PIPE REPLACEMENT
Project Description: This project is for the replacement of the exterior fuel lines at the Long Term Care
Center. One of the fuel lines experienced a leak in 2019 causing fuel to enter the storm drain system. In
an effort to avoid future leaks and reconfigure the piping to simplify maintenance, the fuel piping will be
replaced. As part of the work a propane tank for the boiler burners will be relocated to meet current codes
for separation from the fuel tank.
Current Status: The design process to replace the fuel lines began in October 2020. RSA Engineering
provided 95% documents that were reviewed and approved by the Architectural/Engineering Review
Board in January 2021. Comments from the ARB meeting were incorporated into final bid documents, and
the project was issued for bid on March 2, 2021. Bids were due on March 23, 2021, and three bids were
received. Premier Mechanical LLC of Kodiak was the low bidder, and staff will be requesting Assembly
approval of a contract on April 15, 2021. The work is scheduled to be complete by June 30, 2021.
Change Orders this Period: None.
NORTH STAR ELEMENTARY SIDING REPLACEMENT
Project Description: This project is for the replacement of the existing cement board siding at North Star
Elementary. The cement board siding was installed when the school was built in 1994 and has started
experiencing deterioration and failure particularly around the gym. Phase I for the gym has been
completed. Phase II includes replacement of the siding and windows around the rest of the school.
Current Status: On September 3, 2020, the Assembly approved a change order for JYW to proceed with
design of Phase II. A 65% design submittal was completed in November 2020 and reviewed and approved
by the Architectural/Engineering Review Board (ARB) on December 7, 2020. ARB discussion focused on
phasing the project to ensure there is sufficient funds to complete window replacement wherever siding
is replaced. JYW has made some revisions to the design documents and an updated cost estimate indicates
there is sufficient funding to complete siding and window replacement for the whole school.
Staff, in coordination with KIBSD staff, has also submitted an application to the Alaska Department of
Education and Early Development (DEED) to redirect remaining 2014 bond funds to ensure there is
adequate funding to complete construction for both phases of the project. DEED has requested some
revisions and clarifications to the application, and staff is currently working on responses.
Change Orders this Period: None.
Projects Report— March 2021
Page 2
Engineering & Facilities Department Projects Office For March 2021. Page 186 of 188
AGENDA ITEM #18.A.
PROVIDENCE KODIAK ISLAND MEDICAL CENTER RETAINING WALL
Project Description: The goal of this project is to repair or replace the large concrete retaining wall behind
Providence Kodiak Island Medical Center (PKIMC). The wall has been deteriorating for many years and is
currently the number one priority on the Renewal and Replacement list for PKIMC.
Current Status: The design process for this project started in September 2019 with a geotechnical
investigation to determine subsurface soil conditions behind the existing wall. Jensen Yorba Wall (JYW)
and PND Engineers (PND) provided 65% and 95% design submittals that have been reviewed and
approved by the Architectural/Engineering Review Board (ARB). JYW and PND have incorporated ARB
comments into 100% bid documents, and the project was put out to bid on March 9, 2021. Bids are due
April 6, 2021 and the work is tentatively planned to be complete by October 2021.
Change Orders this Period: None.
Projects Report — March 2021
Page 3
Engineering & Facilities Department Projects Office For March 2021. Page 187 of 188
M
I
cD
Kodiak Island Borough
Project Budget Status - Period Ending March 31, 2021
90
Budget and Adjustments Current Budget Status
m Borough Building Boiler Room Upgrades - 20005
p Kodiak Fisheries Research Center Exterior Upgrade - 20004
(D
Original Budget
Ord 2020 -OIC
Current Budget
Current Budget
Obligated Remaining
Expenses
$
Obligated
Remaining
sign
$ 40,000 $
40,000
$
80,000
$
81,309
$
71,152 $
(72,461)
nstruction
$ -
56,484
$
-
$
-
$
- $
-
gqjmin
$ 10,000 $
10,000
$
20,000
$
7,522
$
- $
12,478
TAL
$ 50,000 $
50,000
$
100,000
$
88,830
$
71,152 $
(59,983)
t5nding: Fund 469
- Renewal & Replacement
- KFRC
129,586
F ding: Fund 415
- Capital Project (Borough) (Funding provided by Kodiak Island Borough School District)
p Kodiak Fisheries Research Center Exterior Upgrade - 20004
(D
Original Budget
Original Budget
Current Budget
Expenses
Obligated Remaining
E6 sign
$
75,000
$ 75,000 $
49,839
$ 2,000 $ 23,161
Q)min
$
25,000
$ 25,000 $
6,644
$ - $ 18,356
T#TAL
$
100,000
$ 100,000 $
56,484
$ 2,000 $ 41,517
finding: Fund 555
- KFRC
-
$
- $
100,000
TI
O
Kodiak Fisheries Research Center Fume Hoods - 21001
North Star Elementary Siding Replacement - 20008
Original Budget
Ord 2021-01E
Current Budget
Current Budget
Expenses
Expenses
Obligated
Obligated
Remaining
C@sign
$ 15,000
$ -
$
15,000
$
8,842
$
6,073 $
85
C-dristruction
$ 55,000
$ 45,000
$
100,000
$
-
$
- $
100,000
in
$ 5,000
$ -
$
5,000
$
5,342
$
- $
(342)
AL
$ 75,000 1
$ 45,000 1 1
1 $
120,000 1
$
14,184 1
$
6,073 1 $
99,743
Funding: Fund 428-805
- KFRC Capital Project
- KFRC
129,586
F ding: Fund 415
- Capital Project (Borough) (Funding provided by Kodiak Island Borough School District)
North Star Elementary Siding Replacement - 20008
cn
CD
Providence Kodiak Island Medical Center Retaining Wall - 20003
00
Original Budget
Current Budget
Current Budget
Obligated Remaining
Expenses
$ 125,000 $ 85,000
Obligated
Remaining
Design
$ 26,193
$
26,193
$
47,894
$
49,328 $
(71,029)
Construction
$ 436,556
$
436,556
$
244,979
$
- $
191,577
Admin
$ 17,462
$
17,462
$
30,252
$
$
(12,790)
Contingency
$ 21,828
$
21,828
$
-
$
$
21,828
TOTAL
$ 502,039
$
502,039
$
323,125
$
49,328 $
129,586
F ding: Fund 415
- Capital Project (Borough) (Funding provided by Kodiak Island Borough School District)
cn
CD
Providence Kodiak Island Medical Center Retaining Wall - 20003
00
Original Budget Ord 2021-OIE
Current Budget
Expenses
Obligated Remaining
I?psign
$ 125,000 $ 85,000
$ 210,000 $
154,310 $
54,733 $ 957.40
Amin
$ 25,000 $ -
$ 25,000 $
16,313 $
- $ 8,687
TAL
$ 150,000 $ 85,000
$ 235,000 $
170,623 $
54,733 $ 9,644
Funding: Fund 495
- Capital Project - Hospital
Project Budget Status Page 1 of 1
Kodiak Island Borough Assembly Regular Meeting Agenda Guidelines
Thursday, April 15, 6:30 p.m., Bayside Fire Hall
1. INVOCATION
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVAL OF AGENDA AND CONSENT AGENDA
Move to approve the agenda and consent agenda.
ROLL CALL VOTE ON THE MOTION
5. APPROVAL OF MINUTES
A. Special Meeting of January 14, 2021
Regular Meeting of January 21, 2021
Regular Meeting of February 04, 2021
Regular Meeting of March 4, 2021
Regular Meeting of March 18, 2021
Regular Meeting of April 1, 2021
6. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker)
This is for agenda items not scheduled for public hearing & general comments only.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
O 3. turn on the microphone before speaking
4. address all remarks to the Assembly as a body and not to any
member thereof
7. AWARDS AND PRESENTATIONS
• None.
8. COMMITTEE REPORTS
9. PUBLIC HEARING
• None.
10. BOROUGH MANAGER'S REPORT
11. MESSAGES FROM THE BOROUGH MAYOR
12. CONSIDERATION OF CALENDAR - UNFINISHED BUSINESS
A. Ordinance No. FY2021-31 Amending Kodiak Island Borough Code, Chapter
4.110, Service Area No. 2, Eliminating The Service Area Board.
Page 1 of 5
Move to postpone indefinitely Ordinance No. FY2021-31.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
13. CONSIDERATION OF CALENDAR - NEW BUSINESS
13.A. CONTRACTS
1. Change Order No.13 Amending Contract No. FY2019-10
Architectural And Engineering Services Term Contract For Design
For The Kodiak Fisheries Research Center Exterior Upgrade Project.
Move to authorize the Borough Manager to execute Change Order
No.13 in an amount not to exceed $75,058.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
2. Change Order No.14 Amending Contract No. FY2019-10
Architectural And Engineering Services Term Contract For Design
For The Peterson Elementary Roof Replacement Project.
Move to authorize the Borough Manager to execute Change Order
No.14 in an amount not to exceed $17,300.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
3. Contract No. FY2021-18 Long Term Care Center Fuel Piping
Replacement.
Move to authorize the Borough Manager to execute Contract No.
FY2021-18.
Staff Report — Manager Powers.
Assembly discussion.
Page 2of5
:18]4S0114ILr181111:0]►29:1:4JdRSGQ
4. Contract No. FY2021-19 Providence Kodiak Island Medical Center
Retaining Wall Renovation.
Move to authorize the Borough Manager to execute Contract No.
FY2021-19.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
13.13. RESOLUTIONS
• None.
13.C. ORDINANCES FOR INTRODUCTION
1. Ordinance No. FY2021-33 Abolishing Service Area No. 2 And
Repealing Kodiak Island Borough Code, Chapter 4.110, Service Area
No. 2, And Placing The Issue Before The Voters In The Service Area
For Ratification.
Move to advance Ordinance No. FY2021-33 to public hearing at the
next regular meeting of the assembly on May 6, 2021.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
2. Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030
Compensation For Regulatory And Quasi -Judicial Boards And
Commissions. And Adjusting Planning And Zoning Commission
Member Compensation To Correlate To Meetings Attended.
Move to advance Ordinance No. FY2021-34 to public hearing at the
next regular meeting of the Assembly on May 6th, 2021.
Staff Report — Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
3.
Page 3 of 5
Ordinance No. FY2021-35, Writing Off The Personal, Lease And
Mobile Home Property Delinquent Taxes, Penalties, Interest And
Fees Of Those Non -Collectable Tax Accounts.
Move to advance Ordinance No. FY2021-35 to public hearing at the
next regular meeting of the assembly on May 6, 2021.
Staff Report— Manager Powers.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
13.D. OTHER ITEMS
1. Confirmation Of Board Appointments To The Planning and Zoning
Commission, Ms. Seema Garoutte and Ms. Lisa Waldron.
Move to confirm the following mayoral appointments of:
Ms. Seema Garoutte for a term to expire December 2022 and
Ms. Lisa Waldron for a term to expire December 2023.
Staff Report — Clerk Rice.
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
2. Confirmation Of Alternate Board Seats To The Citizens Board Of
Equalization.
Move to confirm the following assembly appointments of Mr. Lee
Robbins, for a term to expire December 2022 and Mr. Jascha
Zbitnoff, for a term to expire December 2023.
Staff Report — Clerk Rice.
L(D
Assembly discussion.
ROLL CALL VOTE ON THE MOTION
14. CITIZENS' COMMENTS (Limited To Three Minutes Per Speaker)
This is for agenda items not scheduled for public hearing & general comments only.
Read phone number: Local is 486-3231; Toll Free is 1-855-492-9202.
Please ask speakers to:
1. sign in
2. state their name for the record
3. turn on the microphone before speaking
Page 4 of 5
4. address all remarks to the Assembly as a body and not to any
member thereof
15. ASSEMBLY MEMBER' COMMENTS
Announcements:
The next Work Session of the Assembly will be held Thursday, April 29'h at 6:30
p.m. at Bayside Fire Hall. The next Regular Meeting of the Assembly will be held
Thursday, May 6th at 6:30 p.m. at Bayside Fire Hall.
16. EXECUTIVE SESSION
A. Discussion Of The Borough Manager, Michael Powers, Evaluation.
1. Move to convene into executive session under the authority of KIBC.
2.30.030 (F)(1)(c) to discuss Borough Manager, Michael Powers',
evaluation, a matter which might include a discussion that could
potentially prejudice the reputation and character of the individual.
ROLL CALL VOTE ON THE MOTION
2. Move to invite the Mayor and Assembly into Executive Session.
VOICE VOTE ON THE MOTION
After the vote, Mayor Roberts recesses the regular meeting and convenes into
executive session.
Upon returning from the executive session, Mayor Roberts reconvenes the
regular meeting and announces:
• No action is to be taken as a result of the executive session
-Or-
• The Assembly may make a motion if necessary. The Assembly
must state the motion and vote outside of executive session
ROLL CALL VOTE IS REQUIRED ON ANY MOTION THAT MAY HAVE
RESULTED FROM THE EXECUTIVE SESSION.
17. ADJOURNMENT
Move to adjourn the meeting.
VOICE VOTE ON THE MOTION
Page 5 of 5
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KODIAK ISLAND BOROUGH
Meeting Type: A.s �%lw �/31 Date:
Please PRINT your name legibly Please PRINT your name legibly
View our website:
www.kodiakak.us
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Follow us on
Twitter:
@KodiakBorough
Kodiak Island Borough
Assembly Newsletter
Vol. FY2021, No. 26 April 16, 2021
At Its Regular Meeting Of April 15, 2021, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular
Meeting Of The Borough Assembly Is Scheduled On May 6, 2021 At 6:30 p.m. At The Bayside Fire Hall – 4606 East Rezanof
Drive.
POSTPONED INDEFINITELY Ordinance No. FY2021-31 Amending Kodiak Island Borough Code,
Chapter 4.110, Service Area No. 2, Eliminating The Service Area Board.
AUTHORIZED Change Order No.13 Amending Contract No. FY2019-10 Architectural And Engineering
Services Term Contract For Design For The Kodiak Fisheries Research Center Exterior Upgrade Project
In An Amount Not To Exceed $75,058.
AUTHORIZED Change Order No.14 Amending Contract No. FY2019-10 Architectural And Engineering
Services Term Contract For Design For The Peterson Elementary Roof Replacement Project In An
Amount Not To Exceed $17,300.
AMENDED, AUTHORIZED Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement,
With Premier Mechanical LLC For $42,875.48.
AMENDED, AUTHORIZED Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining
Wall Renovation, With Jay-Brant General Contractors, LLC For $2,335,375.
ADVANCED Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodiak Island
Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The
Service Area For Ratification To Public Hearing At The Next Regular Meeting Of The Assembly On May
6, 2021.
FAILED To Advance Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation
For Regulatory And Quasi-Judicial Boards And Commissions. And Adjusting Planning And Zoning
Commission Member Compensation To Correlate To Meetings Attended To Public Hearing At The Next
Regular Meeting Of The Assembly On May 6, 2021.
ADVANCED Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home Property
Delinquent Taxes, Penalties, Interest And Fees Of Those Non-Collectable Tax Accounts To Public
Hearing At The Next Regular Meeting Of The Assembly On May 6, 2021.
FAILED To Confirm The Following Mayoral Appointments:
• Ms. Seema Garoutte To The Planning & Zoning Commission, For A Term To Expire December
2022.
• Ms. Lisa Waldron To The Planning & Zoning Commission, For A Term To Expire December 2023.
CONFIRMED The Following Assembly Appointments:
• Mr. Lee Robbins To The Citizens Board Of Equalization Alternate Seat, For A Term To Expire
December 2023.
• Mr. Jascha Zbitnoff To The Citizens Board Of Equalization Alternate Seat, For A Term To Expire
December 2022.
CONVENED Into Executive Session Under The Authority Of KIBC. 2.30.030 (F)(1)(C) To Discuss
Borough Manager, Michael Powers’, Evaluation, A Matter Which Might Include A Discussion That Could
Potentially Prejudice The Reputation And Character Of The Individual. INVITED Mayor Roberts And The
Borough Assembly. ANNOUNCED That No Action Was Taken As A Result Of The Executive Session.
View our website:
www.kodiakak.us
Visit our Facebook page:
www.facebook.com/KodiakIslandBorough
Follow us on
Twitter:
@KodiakBorough
Kodiak Island Borough
Assembly Newsletter
Vol. FY2021, No. 26 April 16, 2021
At Its Regular Meeting Of April 15, 2021, The Kodiak Island Borough Assembly Took The Following Actions. The Next Regular
Meeting Of The Borough Assembly Is Scheduled On May 6, 2021 At 6:30 p.m. At The Bayside Fire Hall – 4606 East Rezanof
Drive.
POSTPONED INDEFINITELY Ordinance No. FY2021-31 Amending Kodiak Island Borough Code,
Chapter 4.110, Service Area No. 2, Eliminating The Service Area Board.
AUTHORIZED Change Order No.13 Amending Contract No. FY2019-10 Architectural And Engineering
Services Term Contract For Design For The Kodiak Fisheries Research Center Exterior Upgrade Project
In An Amount Not To Exceed $75,058.
AUTHORIZED Change Order No.14 Amending Contract No. FY2019-10 Architectural And Engineering
Services Term Contract For Design For The Peterson Elementary Roof Replacement Project In An
Amount Not To Exceed $17,300.
AMENDED, AUTHORIZED Contract No. FY2021-18 Long Term Care Center Fuel Piping Replacement,
With Premier Mechanical LLC For $42,875.48.
AMENDED, AUTHORIZED Contract No. FY2021-19 Providence Kodiak Island Medical Center Retaining
Wall Renovation, With Jay-Brant General Contractors, LLC For $2,335,375.
ADVANCED Ordinance No. FY2021-33 Abolishing Service Area No. 2 And Repealing Kodiak Island
Borough Code, Chapter 4.110, Service Area No. 2, And Placing The Issue Before The Voters In The
Service Area For Ratification To Public Hearing At The Next Regular Meeting Of The Assembly On May
20, 2021.
FAILED To Advance Ordinance No. FY2021-34 Amending KIB Code Chapter 2.10.030 Compensation
For Regulatory And Quasi-Judicial Boards And Commissions. And Adjusting Planning And Zoning
Commission Member Compensation To Correlate To Meetings Attended To Public Hearing At The Next
Regular Meeting Of The Assembly On May 6, 2021.
ADVANCED Ordinance No. FY2021-35 Writing Off The Personal, Lease And Mobile Home Property
Delinquent Taxes, Penalties, Interest And Fees Of Those Non-Collectable Tax Accounts To Public
Hearing At The Next Regular Meeting Of The Assembly On May 6, 2021.
FAILED To Confirm The Following Mayoral Appointments:
• Ms. Seema Garoutte To The Planning & Zoning Commission, For A Term To Expire December
2022.
• Ms. Lisa Waldron To The Planning & Zoning Commission, For A Term To Expire December 2023.
CONFIRMED The Following Assembly Appointments:
• Mr. Lee Robbins To The Citizens Board Of Equalization Alternate Seat, For A Term To Expire
December 2023.
• Mr. Jascha Zbitnoff To The Citizens Board Of Equalization Alternate Seat, For A Term To Expire
December 2022.
CONVENED Into Executive Session Under The Authority Of KIBC. 2.30.030 (F)(1)(C) To Discuss
Borough Manager, Michael Powers’, Evaluation, A Matter Which Might Include A Discussion That Could
Potentially Prejudice The Reputation And Character Of The Individual. INVITED Mayor Roberts And The
Borough Assembly. ANNOUNCED That No Action Was Taken As A Result Of The Executive Session.
