01/12/2021 Regular Meetingx
FIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING
January 12, 2020 6:00pm.
BAYSIDE FIRE HALL
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chair Paul VanDyke called the regular meeting to order at 6:02 PM.
2. ROLL CALL
Board Members present were Chair Paul VanDyke, Richard Carstens, Craig Walton, Aaron
Griffin, and Mike Dolph. A quorum was established. Also present were Assistant Fire Chief
Bruce McNeil, Doug Mathers, Bill St. Claire, and Kodiak Island Borough Assembly Member
Scott Arndt.
3. ACCEPTANCE/APPROVAL OF AGENDA
CARSTENS MOVED to approve agenda. DOLPH seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
CARSTENS MOVED to add item (d) Stipends to agenda. GRIFFIN seconded.
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CARSTENS MOVED to add item (e) Candidates to agenda. GRIFFIN seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
CARSTENS MOVED to approve amended agenda. DOLPH seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF MINUTES
CARSTENS MOVED to approve the minutes of December 29"', 2020 and January 8a', 2021.
DOLPH seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. VISITOR COMMENTS —
Doug Mathers: Made comments.
Bill St. Claire: Made comments.
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6. FIRE CHIEFS REPORT
Bruce McNeil received a call from Wildland DNR they said Bayside's request was denied for
the purchase of five pairs of wildfire boots. It is denied because it classified as a personal item.
Once an email with information is received, we will resubmit.
7. CHAIR PERSON'S REPORT
Paul Van Dyke gave his report. Last Friday we met to make Bruce interim Chief.
Manager/Borough is working on processing it. Prior to the meeting he had a discussion with
Scott Arndt about the Assembly looking to hold their Regular Meetings and Work Sessions in
this space (Bayside Fire Classroom). It will be discussed Thursday at the Assembly's Work
Session.
8. NEW BUISNESS
A. Job Description for Fire Chief
Chair Van Dyke introduced the item. Aaron Griffin began the in-depth discussion about
the proposed edits. He discussed the requirements, certifications, and credential examples
and what he would like to see there. Discussion ensued among the Board.
GRIFFIN MOVED to accept the amended fire chief job description and move it forward
to the Borough Management for approval and announcement. CARSTENS seconded.
Discussion by the Board.
DOLPH MOVED to amend the job description on page 2 under the
Licensure/Certification Related to Area Managed to say Preferred instead of Required.
VAN DYKE seconded.
ROLL CALL VOTE ON MOTION CARRIED 3 (yes; Dolph, Van Dyke, Walton) to 2
(no: Carstens, Griffin).
Some more discussion by the Board members regarding the decision.
ROLL CALL VOTE ON MOTION to accept the amended job description CARRIED
UNANIMOUSLY.
B. Purchase of New Vehicle
Chair Van Dyke introduced and provided some information about the process to purchase
a new vehicle. He opened the floor for discussion. There were discussions about a truck
instead of an SUV. Chair Van Dyke discussed the budget available for a new vehicle.
Aaron Griffin discussed the State GSA contract options. Consensus was to decide or
receive information on a truck with a crew cab, canopy, options for 150 ton or 250 ton
and 6 foot or 8 foot beds.
M
C C. Budget
Chair Van Dyke started the conversation and asked the Board their preference on days to
go through the budget documents. Saturdays seem to be preferrable to the Board, less
pressure on members to get stuff done. Chair Van Dyke went over the general budget
process and asked the Board to think about capital projects. Proposed Work Session 9am-
12noon on Saturday January 23", 2021.
D. Retro Active Stipends
Richard Carstens began the discussion about this topic. The stipends have been in the
works and have had many delays. Finally, it has was approved at the last Borough
Assembly meeting. Carstens would like to see and discuss the possibility of the stipends
being paid retro-actively back to July 2020 (the previous 6 months) due to the delays in
the process. There was discussion among the Board. Chair Van Dyke specified that the
Finance department does not have the capacity to process the information right now and
that if provided a recommendation they would consider it. There was direction given to
get more information and work on a resolution to present.
E. Candidates for Fire Chief
Chair Van Dyke prefaced this discussion with a word of caution being outside of an
executive session. Richard Carstens provided an update on the timeline of events
regarding Chief Smith leaving. There was a long discussion among the Board regarding
the previous candidates and what they would like to do now that Chief Smith has
resigned. There was also discussion and consensus that they would like to have a meeting
with the Borough Manager and would have the option to go into executive session if
desired.
9. VISITOR COMMENTS —
Bill St. Claire: made comments.
Doug Mathers: made comments.
Scott Arndt: Discussed procedure.
10. BOARD MEMBERS COMMENTS
B. McNeil — Had a conversation with the City Fire Chiefs and would like to maintain the
relationships that Chief Rue built. Reiterated to be sure that it is a fire before calling them out.
He explained that he would go to the EOC if requested by the Board.
C. Walton — I would like Bruce to go to the EOC. In light of the discussions about the vaccines. I
believe your expertise would be greatly appreciated. We don't want you to sit up there 3 days per
week because we know it takes away from the job we asked you to do at the fire house. But at
least keep yourself, the fire house, and Board updated.
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A. Griffin — I've said my piece with the business items. I just want you gentlemen to know that
even if we have disagreements or differences of opinion on a business matter it doesn't transfer
over to the personal relationships we have. It hasn't, but just want to reiterate that even if I get
passionate about discussion items, I want you all to know I hold you all in the highest respects. I
appreciate our visitors here and hopefully we can get answers in the next couple of weeks and
get this settled.
M. Dolph — Thank you visitors and thank you Bruce for keeping us afloat.
R. Carstens — I have no problem with Bruce going to the EOC. Again, I believe Bruce's expertise
and perspective would be appreciated.
P. VanDyke — Thank you to the visitors here for their participation in our discussion. Thank you
for the respectful dialog by the Board. The progress and consensus of moving things forward is
appreciated. Also appreciated is the concern for the wellbeing of our fire house.
11. NEXT MEETING SCHEDULE — Chair's call — will aim for Tuesday January 19'h
12. ADJOURNMENT
CARSTENS MOVED to adjourn the meeting. WALTON seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
The meeting was adjourned at 8:01 p.m.
S BMITTED BY:
AM
tricia Valerie, Board Secretary
KIB Engineering/Facilities Department
APPROVED BY:
Chair Paul VanDyke
Fire Protection Area #1
Date:
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