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10/13/2020 Regular MeetingFIRE PROTECTION AREA NO.1 BOARD REGULAR MEETING & PUBLIC HEARING October 13, 2020 6:OOpm. BAYSIDE FIRE HOUSE 1. CALL TO ORDER/PLEDGE OF ALLEGIANCE Chair Paul VanDyke called the regular meeting to order at 6:02 PM. 2. ROLL CALL Board Members present were Chair Paul VanDyke, Richard Carstens, Mike Dolph, Craig Walton. Aaron Griffin was absent. A quorum was established. Also present were Fire Chief Howard Rue, E/F staff Patricia Valerio, and Kurt Law. 3. ACCEPTANCE/APPROVAL OF AGENDA CARSTENS MOVED to accept agenda. DOLPH seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF MINUTES CARSTENS MOVED to approve the minutes of August 29, 2020. WALTON seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. 5. VISITOR COMMENTS — None. No all &Q16II31VyRDI031711 Chief Rue gave a brief report about happenings at the station; building renovation complete, he is very satisfied with the work done and the cleanliness of the work areas at all times so thank you to the contractor and workers. Voting went well, we have another on November Yd. Jason Bunch completed the painting on the pavement should see an invoice soon. Fire Prevention Week events have been cancelled due to COVID. Chief discussed the possibility of doing a Trunk -or - Treat for Halloween. Chief Smith to start October 19, 2020 (next Monday). 7. CHAIR PERSON'S REPORT Chair Paul Van Dyke congratulations to Richard and Craig for being elected to the Board again. We will vote on officers in the next couple of meetings. Reached out to Matt Gandel, the renovation project has $41,000 remaining to be paid. We only paid a certain amount up front, this is not an overage, but the second payment. There was discussion among the Board about the work done, the extras added, and the fact that the money was well spent. Paul will get a formal communication regarding the payment back to the Board. 1 The Board discussed the budget performance report. Chair Van Dyke made note of the line with the reimbursement for Chief Rue's time at the Emergency Operations Center (EOC). It is not clear exactly how it all works but Paul with check with Dora (Finance Director) and get back to the Board with more details. Chief Rue asked for permission to bring Chief Smith up to the EOC at the beginning of November to get him acquainted with all the happenings up there. The Board gave him the go ahead because that will be apart of his job, he just needs to clear it with the EOC as well. 8. PUBLIC HEARING Chair Paul Van Dyke asked for any other Board comments on the Stipends document prior to opening the Public Hearing. Chief Rue said that he spoke to the volunteers and that he got no push back. So, he believes that it is very clear to them. Richard said he got a little push back about the bonus option for the stipends, but overall realized that it is not favoring any of the volunteers. And if the volunteers put in the effort to show up then they get it, if they don't put in the effort, then they don't get it, it's clear. There were also some clerical errors on page 53 of the packet that were addressed by the Board. CLOSED THE REGULAR MEETING OPENED PUBLIC HEARING AT 6:38PM Kurt Law made a statement about working over 4 hours. Sometimes he works as AKSALA, his professional business. And sometimes he works as a volunteer to help keep costs down for the station. There was discussion among the Board about professional services being separate from the stipend document that was being provided. Kurt Law stated that he normally puts the stipend that he earns back into the KARES to be able to afford long term maintenance for the station. And he agrees with doing the stipends the way that the document has laid out. CLOSED PUBLIC HEARING RESUMED REGULAR MEETING AT 6:53PM G There was some additional discussion among the Board about professional services vs. stipends. Chief Rue stated that he obtains documentation for all work done on or around the station. Clarification was made that the Stipends are for volunteer, response, station C 3 work, and drills. And professional services should be paid through normal Borough procedure. Chair Van Dyke clarified that the clerical changes will be made to page 53 and it will be retro-active to July V, 2020. CARSTENS MOVED to move the stipend rate and job description document to the Assembly to approve once the clerical edits have been made. DOLPH seconded. ROLL CALL VOTE CARRIED UNANIMOUSLY. 9. VISITOR COMMENTS — none. 10. BOARD MEMBERS COMMENTS H. Rue — This is my last meeting as solo Chief with the Board. This has been a fantastic ride with you all. I have learned so much. We have all had the same goal and it has been a very rewarding experience to see the vision come to reality. C. Walton — It has been a great pleasure working with Chief Rue. You are going to be missed. Looking forward to getting the stipend thing done so we can focus on other items like the new Chief coming in. Get him in, on board, and feeling comfortable while Chief Rue is still here to Cl guide him. R. Carstens — The goal for the last 5 years has been to have overlap between the Chiefs so we avoid the issues we have had in the past. I am so pleased to know that goal has been met. Chief Rue — we will miss you and I am looking forward to the future you have helped create for us, thank you. M. Dolph — Chief Rue your name and reputation will forever be etched in the place. You have done wonders for this place and I am grateful for that. Glad stipends are moving forward. Hope for smooth sailing by the Assembly. Looking forward to working on the next challenges. P. VanDyke — Thank you to the Board for all the work and the heart put into getting the stipends done. We have done a great job to get to this point. Chief Rue it has been a great ride. It has been a wonderful 5 years. You came in with a plan, created a vision, and completed it. We are here today because of the victories you have achieved. Your energy will move us forward and we don't want to lose that momentum. We are all committed to the success of the next Chief. 11. NEXT MEETING SCHEDULE — November 10, 2020. 3 12. ADJOURNMENT CARSTENS MOVED to adjourn the meeting. WALTON seconded. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 7:28 p.m. SUBMITTED BY: Pa 'cia Valerio, Board Secretary KIB Engineering/Facilities Department APPROVED BY: �l� Chair Paul VanDyke Fire Protection Area #1 Date: U ZMy Date: /Z 2 d 7!