11/12/2020 Regular MeetingFIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING
November 12, 2020 6:00pm.
CJ BAYSIDE FIRE HALL
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chair Paul VanDyke called the regular meeting to order at 6:00 PM.
2. ROLL CALL
Board Members present were Chair Paul VanDyke, Richard Carstens, Craig Walton, and Mike
Dolph. Aaron Griffin was absent. A quorum was established. Also present were Fire Chief
Howard Rue, and Fire Chief Chris Smith.
3. ACCEPTANCE/APPROVAL OF AGENDA
DOLPH MOVED to amend and approve amended agenda to add discussion about Santa event.
VAN DYKE seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF MINUTES
CARSTENS MOVED to amend and approve amended the minutes of October 13, 2020. VAN
DYKE seconded.
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VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGEMENT OF FINANCIAL REPORT
CARSTENS MOVED to accept the financial report as submitted. DOLPH seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITOR COMMENTS - none
7. FIRE CHIEFS REPORT
Chief Rue presented call numbers for the month of October 2020. He covered training hours
(587hrs), station work (26 hours), and public contact (9hrs). Not much has happened due to
COVID but they have put advertisements out for the Fire Prevention Open House. Building
renovations are great, but he wanted to point out that the damage from where the old tsunami
siren used to be has still not been fixed. Election went well, community seemed happy with the
layout. Chief Rue also discussed the car quotes he provided to the board. There are state pricing,
lighting, size, and capability options to consider.
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Chief Smith noted that it has been a real benefit to have the time to cross train with Chief Rue. It
has been very valuable learning experience. He thinks it has gone well. There is lots of history
here and he wants to keep working in a positive direction.
S. CHAIR PERSON'S REPORT
Paul Van Dyke reported that the Stipend proposal will be on the next Assembly Work Session,
December 3'a. Suggested that some of the Board show up to support.
9. NEW BUSINESS
A. K-Line Quote
Chief Rue gave a little history on the upkeep of the asphalt. He reviewed the quote with
the Board. Currently the station has material on -hand to do the job (250 Gal tote and two
55 Gal drums). Work will happen after July 1, 2021 — they realize that it is in the next
fiscal year. There was some discussion among the board.
CARSTENS MOVED to contract with K-Line to do fire station maintenance on asphalt and
restriping not to exceed $7000 after July 1", 2021 to be completed by August 30, 2021. DOLPH
seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
B. Bayside Apartment
The Board began discussion about the apartment for the Chief. This is a resolution that
the Borough attorney would like to have resolved regarding the rental agreement. There
was discussion among the Board of what changes they would like to see.
VAN DYKE MOVED to change the resolution as follows. DOLPH seconded.
6 KODIAK ISLAND BOROUGH
7 FIRE PROTECTION AREA NO. 1
g RESOLUTION NO. FY2021-XX
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10 A RESOLUTION OF THE FIRE PROTECTION AREA NO. 1 BOARD APPROVING
11 AMENDMENT TO THE FIRE CHIEF JOB DESCRIPTION AND TERMS OF EMPLOYMENT TO
12 REQUIRE THE FIRE CHIEF TO RESIDE IN THE FIRE STATON APARTMENT FOR THE
13 CONVENIENCE OF THE FIRE DISTRICT
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16 WHEREAS, Fire Protection Service Area No. 1 is a service area of the Kodiak Island Borough,
17 and
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19 WHEREAS, Fire Protection Service Area No. 1 has leased the Bayside Fire Station from the
20 Kodiak Island Borough on a fitly -five (55) year lease which currently runs until April 30, 2038,
21 and
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23 WHEREAS, In the past Fire Protection Service Area No. 1 has made the apartment in the
24 Bayside Fire Station located at 4606 Rezanof Drive East available ferient to the Fire Chief, hat
25 hestrottrerFenvfheietpelicyreerdtin l ire Chief toreside-°H+re-Bayside-Fir'e6tatien for the
26 benefit of the Service Area, and
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ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
C. Final Payment for Exterior Project
C Chair Van Dyke reviewed the final accounting for the Board. The final payment amount
is $44,756.36. Discussions began among the Board regarding the repairs needed for
where the tsunami siren was taken off. The Board is disappointed with how it was
handled. Friend contractor did a very nice job at putting it all back together during their
renovations. When the tsunami siren project happened, the contractor did not do a very
nice job at buttoning the area back up. It was distinguished that the two projects are from
different offices at the Borough. There were concerns of who would pay for the repairs.
CARSTENS moved to hold the final payment for the renovation project until damages (interior
and exterior) on the building from removal of the tsunami siren is repaired to their satisfaction.
Repairs should also be similar to the new exterior of the building. DOLPH seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
D. Santa Event
Mike Dolph began the discussion with the Board. The Board discussed past events,
current COVID events, and possible options to make the event the safest it can be. The
outcome was that there would be more discussion with the volunteers and monitoring of
COVID situation.
E. Election of ChairNice Chair
VAN DYKE opened nominations for CHAIR.
CARSTENS MOVED to nominate Paul Van Dyke. WALTON seconded.
DOLPH thirded.
DOLPH moved to close nominations for CHAIR.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
VAN DYKE opened nominations for VICE CHAIR
WALTON MOVED to nominate Richard Carstens. DOLPH seconded. VAN
DYKE thirded.
VAN DYKE moved to close nominations for VICE CHAIR.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
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10. VISITOR COMMENTS —Michael —Thank you Chief Rue.
11. BOARD MEMBERS COMMENTS
H. Rue — This is it boys. Thank you, good ride.
C. Smith — Looking forward to many more meetings like this.
C. Walton — I like where we are going. Welcome Chief Smith and looking forward to keeping up
what we are doing.
R. Carstens — Also looking forward to working with Chief Smith as we keep working toward the
future.
M. Dolph — Welcome abord Chief Smith.
P. VanDyke — Thank you Chief Rue for the fun times. Really appreciate what you have brought
to this station. We will have lots of stories about you. Appreciate your leadership. Thank you,
Chief Smith for stepping up and making comments to the Board. Thank you, Board.
Congratulations Richard and Craig - your efforts on the board have gotten us to where we are.
Looking forward to another great year!
12. NEXT MEETING SCHEDULE — December 151h, 2020.
13. ADJOURNMENT
CARSTENS MOVED to adjourn the meeting. WALTON seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
The meeting was adjourned at 7:50 p.m.
SUBMITTED BY:
Patricia Valerio, Board Secretary
KIB Engineering/Facilities Department
APPROVED BY:
Chair Paul VanDyke
Fire Protection Area #1
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