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2020-08-06 Regular MeetingKODIAK ISLAND BOROUGH Assembly Regular Meeting August 6, 2020 A regular meeting of the Kodiak Island Borough Assembly was held on August 6, 2020 in the Assembly Chambers of the Kodiak Island Borough, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Andy Schroeder, and Rebecca Skinner. Also present were Borough Manager Michael Powers, Borough Clerk Alise Rice, and Acting Deputy Clerk Lina Cruz. ARNDT moved to excuse Assembly members Symmons and Turner who were absent due to personal leave. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (')are considered to be routine and non -controversial. SKINNER moved to amend the agenda and consent agenda by adding an item under other items. SKINNER moved to approve the agenda and consent agenda. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. APPROVAL OF MINUTES • "Regular Meeting Minutes of July 16, 2020. CITIZENS' COMMENTS None. AWARDS AND PRESENTATIONS • Chief Rue II - Year End Report • Assessing, Process of Exemptions - Seema Garoutte, Assessing Director COMMITTEE REPORTS • Assembly member Kavanaugh gave an update on the Consolidation Committee meetings and reported that they will be having weekly meetings beginning in September. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 1 of 15 • Nick Szabo, Solid Waste Advisory Board Chair, gave an update regarding the new roll carts. PUBLIC HEARING 1. FY2021-03 Determining The Disposition Of Tax Year 2010 Foreclosed Property KIB/Hardy Hofstad Etal And Establishing Intention To Surplus And Sell Said Property By Finding That A Public Need Does Not Exist For the Property And Authorizing The Property For Immediate Disposal. KAVANAUGH moved to adopt Ordinance No. FY2021-03 This ordinance establishes the Borough's findings that a public need does not exist for this property and classifies it as surplus. KIB Planning and Zoning Resolution No. FY2020-04 shows there is no public need for this property. As surplus property, this property could be made available for sale by the assembly at a later date. This property was acquired by the Borough on January 31, 2013 through the tax year 2010 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ARNDT moved to amend by striking the word "immediate." ROLL CALL VOTE ON THE MOTION TO AMEND CARRIED FOUR TO ONE: Arndt, Dvorak, Kavanaugh, and Schroeder (AYES); Skinner (NO). ROLL CALL VOTE ON THE MOTION AS AMENDED CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, and Arndt. 2. Ordinance No. FY2021-04 Determining The Disposition Of Tax Year2012 Foreclosed Properties KIB/Marjorie Anderson, and KIB/Alfred Hansen Jr. And Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-04 with the word "immediate' struck out. This ordinance establishes the Borough's findings that a public need does not exist for the properties and classifies it as surplus. KIB Planning and Zoning Resolution No. FY2020-04 shows there is no public need for these properties. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 2 of 15 As surplus property, these properties could be made available for sale by the assembly at a later date. The properties were acquired by the Borough on October 29, 2014 through the tax year 2012 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak. 3. Ordinance No. FY2021-05 Determining The Disposition Of Tax Year 2014 Foreclosed Properties KIB/Edwina Mae Anderson, And KIB/Charles F. Lorenson, Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-05 with the word "immediate' struck out This ordinance establishes the Borough's findings that a public need does not exist for the properties and classifies it as surplus. KIB Planning and Zoning Resolution No. FY2020-04 shows there is no public need for these properties. As surplus property, these properties could be made available for sale by the assembly at a later date. The properties were acquired by the Borough on August 08, 2017 through the tax year 2014 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Arndt, Dvorak, and Kavanaugh. 4. Ordinance No. FY2021-06 Determining The Disposition Of Tax Year 2015 Foreclosed Properties KIB/ Joseph David Henderson Etal, (Two Properties) KIB/Joan Denise Lucas, KIB/Lydia Tania-Bird Malutin, And Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-06 with the word "immediate" struck out Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 3 of 15 This ordinance establishes the Borough's findings that a public need does not exist for the properties and classifies it as surplus. KIB Planning and Zoning Resolution No. FY2020-04 shows there is no public need for these properties. As surplus property, these properties could be made available for sale by the assembly at a later date. The properties were acquired by the Borough on February 12, 2018 through the tax year 2015 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Skinner, Arndt, Dvorak, Kavanaugh, and Schroeder. 5. Ordinance No. FY2021-07 Determining The Disposition Of Tax Year 2015 Foreclosed Property KIB/Ada L. And Susan K. Panamarioff, And Establishing Intention To Surplus And Sell Said Property By Finding That A Public Need Does Not Exist For The Property And Authorizing The Property For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-07 with the word "immediate" struck out KIB Planning and Zoning Resolution No. FY2020-04 shows there is public need for this property by the City of Kodiak. The City was offered this property per Alaska State Statute Sec 29.45.450. The city did not purchase the property for the taxes due. Therefore, this ordinance establishes that a public need does not exist for this property and classifies it as surplus. As surplus property, this property could be made available for sale by the assembly at a later date. This property was acquired by the Borough on February 12, 2018 through the tax year 2015 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 4 of 15 6. Ordinance No. FY2021-08 Determining The Disposition Of Tax Year2016 Foreclosed Properties KIB/James Clifford Cole Trust, KIB/Kimberly Edman, KIB/ Dale Stratton, And KIB/John Wick (Two Properties) And Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-08 with the word "immediate" struck out This ordinance establishes the Borough's findings that a public need does not exist for the properties and classifies it as surplus. KIB Planning and Zoning Resolution No. FY2020-04 shows there is no public need for these properties. As surplus property, these properties could be made available for sale by the assembly at a later date. The properties were acquired by the Borough on February 12, 2018 through the tax year 2015 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing. Hearing none and seeing none. Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, and Arndt. 7. Ordinance No. FY2021-09 Determining The Disposition Of Tax Year2017 Foreclosed Properties KIB/Ronald Eads And KIB/Charles Nellist And Establishing Intention To Surplus And Sell Said Properties By Finding That A Public Need Does Not Exist For The Properties And Authorizing The Properties For Immediate Disposal. ARNDT moved to adopt Ordinance No. FY2021-09 with the word "immediate" struck out KIB Planning and Zoning Resolution No. FY2020-04 shows there is public need for this property by the City of Kodiak. The City was offered this property per Alaska State Statute Sec 29.45.450. The city did not purchase the property for the taxes due. Therefore, this ordinance establishes that a public need does not exist for this property and classifies it as surplus. As surplus property, this property could be made available for sale by the assembly at a later date. This property was acquired by the Borough on February 12, 2018 through the tax year 2015 foreclosure process. The acquisition of this property followed both the Borough and State of Alaska codes regarding the foreclosure process. Mayor Roberts opened the public hearing Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 5 of 15 CITIZENS' COMMENTS The following spoke under citizens' comments: • Beverly Eads Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak. 8. Ordinance No. FY2021-12 Of The Assembly Of The Kodiak Island Borough Amending KIBC Title 3 Revenue And Finance, Chapter 3.80 Excise Tax On Cigarettes And Tobacco Products Section .020 Definitions and Section .030 Excise Tax On Cigarettes And Tobacco Products. ARNDT moved to adopt Ordinance No. FY2021-12. Arndt moved to postpone to public hearing at the next regular meeting of the Assembly on August 20, 2020. ROLL CALL VOTE ON THE MOTION TO POSTPONE CARRIED UNANIMOUSLY: Skinner, Arndt, Dvorak, Kavanaugh, and Schroeder. ORIGINAL This ordinance was sponsored by Assembly member Symmons during the regular meeting of June 18, 2020. The request was to increase the tobacco excise tax for products brought into the borough for distribution or sale as follows: • cigarettes from $0.05 to $0.075 per cigarette; and • other tobacco products from 25% to 37.5% of wholesale price VERSION 2 During the July 16th Regular Assembly Meeting, staff was directed to include the taxation of vaping into our code. During the research process, staff collected the following information: Tobacco Excise Tax Rates for: • Juneau Borough - $3/pack and 45% on other tobacco products • Matanuska- Susitna Borough - 110 mils/cigarette and 55% on other tobacco products • Anchorage - 124.6 mils/cigarette and 55% on other tobacco products • Fairbanks - 8% on all tobacco products 9. Ordinance No. FY2021-13 Adding A Ballot Proposition At The Next Regular Municipal Election To Be Held On October 6, 2020. KAVANAUGH moved to adopt Ordinance No. FY2021-13. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 6 of 15 DVORAK moved to amend by substituting Version 3. ROLL CALL VOTE ON MOTION TO AMEND BY SUBSTITUTING VERSION 3 CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, and Arndt. An ordinance of the Assembly of the Kodiak Island Borough adding a Ballot Proposition at the next Regular Municipal Election to be held on October 6, 2020, on whether to authorize the Assembly to draw from the Facilities Fund over the next five (5) fiscal years, FY2022 to FY2026, to be applied towards the payment of Borough Bond Debt. Mayor Roberts opened the public hearing. CITIZENS' COMMENTS The following spoke under citizens' comments: • Howard Rue II • Kent Cross Mayor Roberts closed the public hearing and reconvened the regular meeting. ROLL CALL VOTE ON THE MOTION TO ADOPT VERSION 3 CARRIED FOUR TO ONE: Dvorak, Kavanaugh, Schroeder, and Skinner (AYES); Arndt (NO). Mayor Roberts recessed the meeting at 8:05 p.m. Mayor Roberts reconvened the meeting at 8:15 p.m. BOROUGH MANAGER'S REPORT Manager Powers reported on the following: • Worked on various emergency management issues including staffing, interactions within the Borough Building. • Responded to the earthquake and tsunami alerts. Reported to the EOC and monitored information streams. • Reviewed various personnel rules and personnel issues. • Met with the union to discuss a couple of situations. • Researched, then discussed sales tax with the Borough Attorney and Financing Director. • Interviewed two Bayside Fire Chief candidates and met with the Fire Protection Area No.1 Board for discussion. • Enjoyed some time off in beautiful Pasagshak, thank you to my staff. • Checked on several complaint issues including illegal dumping, bridge issues in Chiniak, and improvements at the Long -Term Treatment Center. • Attended the Emergency Services Council Meeting. There was significant discussion about mandating masks, tests for all travelers to the island, and enforcement. MESSAGES FROM THE BOROUGH MAYOR Mayor Roberts gave an update on the Coronavirus. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 7 of 15 UNFINISHED BUSINESS 1. Ordinance No. FY2021-14 Assembly Of The Kodiak Island Borough Appropriating $--- For Purposes Of Advocating In Favor Of A Ballot Proposition At The October 6, 2020 Regular Municipal Election. Clerk's Note: Motion on the floor "Move to public hearing at the next regular meeting of the assembly, August 6, 2020." ARNDT moved to postpone indefinitely. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Arndt, Dvorak, and Kavanaugh. NEW BUSINESS Contracts 1. Contract No. FY2021-05 Providence Kodiak Island Medical Center & Baler Building Fuel Tank Installation. ARNDT moved to authorize the Borough Manager to execute Contract No. FY2021-05 with Scott's Heating and Plumbing Service, Inc. for the Providence Kodiak Island Medical Center & Baler Building Fuel Tank Installation project in an amount not to exceed $187,500. Kodiak Island Borough Code 3.30.020 Limitation on Manager's Authority, states that a contract exceeding $25,000 requires Assembly approval. This contract is for installation of new fuel tanks at Providence Kodiak Island Medical Center (PKIMC) and the Landfill Baler Building. Design was completed by Jensen Yorba Wall and RSA Engineers and approved by the Architectural/Engineering Review Board. The scope of work for this project is completing the necessary site work and installing new fuel tanks and fuel piping. Procurement of the tanks was previously bid and awarded; the tank for the Baler Building is already on site, and the tank for PKIMC is scheduled to arrive in mid -August 2020. Both facilities previously had underground fuel tanks/lines that experienced leaks and were decommissioned. Temporary above ground tanks and piping are in place but these tanks are undersized for long term usage. This project will install new tanks with the proper concrete footings and fuel piping. An invitation to bid was issued on July 13, 2020 and bids were due and opened on July 28, 2020. Two bids were received, and the apparent low bidder was Red Hook Construction LLC (see attached bid tabulation). On July 30, 2020, Red Hook sent a letter withdrawing their bid because they failed to include the cost of a new leak detection panel at the PKIMC fuel tank. The next lowest bidder was Scott's Heating and Plumbing Service, Inc. Staff has confirmed with Scott's that they have the entire scope of work included in their bid. Based on discussions with the design team and other contractors who were involved in the bidding process, staff is comfortable recommending award of the contract to Scott's for their bid amount. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 8 of 15 This work is scheduled to be complete by September 15, 2020. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Skinner, Arndt, Dvorak, Kavanaugh, and Schroeder. 2. Change Order No. 10 Amending Contract No. FY2019-10 Architectural And Engineering Services Term Contract For Design For The Kodiak Fisheries Research Center Fume Hood Exhaust System Project. ARNDT moved to authorize the Borough Manager to execute Change Order No. 10 Amending Contract No. FY2019-10 with Jensen Yorba Wall, Inc. for Architectural and Engineering Services Term Contract in an amount not to exceed $14,915. Kodiak Island Borough Code 3.30.100 Change Orders - Manager Authority states that a change order greater than five percent of approved contract amount or $50,000, whichever is lower, requires Assembly approval. This is a change order to the Borough's term contract with Jensen Yorba Wall (JYW) to include design services for the KFRC Fume Hood Exhaust System project. The fume hoods at KFRC currently have issues maintaining sufficient air flow when a certain number of hoods are in use. This is a life safety issue as the hoods allow for safe use of chemicals during lab work. The design process for this project will look at potential remedies such as replacing the exhaust fan, modifying existing ductwork, or both. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. Resolutions 1. Resolution No. FY2021-08 Alaska Department of Public Safety, Coronavirus Emergency Supplemental Funds For Local Public Safety Agency Grant. ARNDT moved to authorize the Borough Manager to accept the Alaska Department of Public Safety, Coronavirus Emergency Supplemental Funds for Local Public Safety Agency Grant in the amount of $1,500 for the Womens Bay Volunteer Fire Department. An application was submitted to the Department of Public Safety program to purchase PPE and Decontamination Supplies. A grant in the amount of $1,500 with no matching funds required was awarded. Resolution No. FY2021-08 authorizes the acceptance of a $1,500 grant on the behalf of the Womens Bay Volunteer Fire Department to assist in the purchase of Coronavirus Personal Protective Equipment (PPE) and Decontamination Supplies. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, and Arndt. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 9 of 15 2. Resolution No. FY2021-11 Establishing by Mail Precincts. ARNDT moved to adopt Resolution No. FY2021-11. ARNDT moved to amend by substituting Version 2. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Schroeder, Skinner Arndt, Dvorak, and Kavanaugh. ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak. 3. Resolution No. FY2021-13 Authorizing The Borough To Issue A Refunding Revenue Bond To Refund All Or A Portion Of The Principal Installments Of The Outstanding Long -Term Care Center Revenue Bond, Series 2013 (Providence Kodiak Island Medical Center), Of The Borough And To Pay Costs Of Issuing The Bond; Fixing Certain Details Of Such Bond; Authorizing Its Sale; Providing For Related Matters; And Repealing Resolution No. FY2020-07. DVORAK moved to adopt Resolution FY2021-13. ARNDT moved to amend by substituting Version 2 ORIGINAL Due to the current interest rate environment, the State of Alaska has determined it is beneficial to refund (refinance) the callable portion of our long-term care center bonds. Since advance refunding is no longer legal for non-taxable bonds, and the interest rates for taxable and non-taxable bonds are similar, changing the tax status of the bonds enables us to capture future savings now. By participating in the mass refunding the State is conducting with other municipalities, the costs of refunding is less versus the cost of refunding a single issue on our own. Staff has consulted with the current tenant of the long-term care center and they do not have any concerns with the change in the tax status of the bonds. This resolution gives approval to do two things; 1. Refund (refinance) the long-term care revenue bonds and changing their tax status from non-taxable to taxable, and 2. Repeals Resolution FY2020-07 which gave permission to refund the long-term care revenue bonds from non-taxable to non-taxable. VERSION 2 Due to continuing changes in the interest rate environment, the present value cost benefit are positive for refunding additional long-term bonds. Previously the benefits were positive for bonds for 2025-2030, however this revised resolution includes years 2024 and 2031-2033. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 10 of 15 ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Skinner, Arndt, Dvorak, Kavanaugh, and Schroeder. Ordinances for Introduction 1. Ordinance No. FY2021-01C Amending Ordinance No. FY2021-01, Fiscal Year 2021 Budget, By Amending Budgets To Account For Federal CARES (Coronavirus Aid, Relief, And Economic Security) Act Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. ARNDT moved to advance Ordinance FY2021-01C to public hearing at the next regular meeting of the assembly on August 20, 2020. The Borough is eligible to receive up to $5,792,500.90 in Federal CARES Act (Coronavirus Aid, Relief, and Economic Security) grant funds via the State of Alaska. The funding occurs in three payments: $4,836,892.90 (83.5% of total amount) received on 06/26/2020 $477,804.00 (8.25% of total amount) will be received after 80% ($3,869,514) of 1st payment is expended $477,804.00 (8.25% of total amount) will be received after 80% ($382,243) of 2nd payment is expended Any money not expended prior to December 31, 2020 must to returned to the State of Alaska. Although Resolution No. FY2021-07 created an initial, broad spending plan for the total $5.7 million of CARES Act funding, this ordinance directs staff how to expend the first payment amount of $4,836,892.90. • $1.57 million is to be paid to the Kodiak Island Borough School District o $1.57 million qualifies as expended (once a signed recipient agreement has been received) $1.2 million is to be put in a Borough project budget to reimburse the Borough o As of 7/17/2020 $216,000 qualifies as expended • $500,000 is to be put in the Borough's non-profit budget for future grants o As of 7/17/2020 $0.00 qualifies as expended • $1,000,000 is be put in a Borough project budget for the KEDC (Kodiak Economic Development Corporation) grant program o As of 7/17/2020 $0.00 qualifies as expended The above budgeted expenditures total $4,270,000. The above actual expenditures that would quality as expended toward the $3,869,514 needed to to receive the second payment (assuming the ordinance passes as is) total $1,786,000: Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 11 of 15 • $1.57 Million to KIBSD • $216,000 to KIB (as of 7/17/2020) • $0 Non -Profits (until the recipient distributions are made) • $0 KEDC (until the recipient distributions are made) ROLL CALL VOTE ON MOTION CARRIED FOUR TO ONE: Dvorak, Kavanaugh, Schroeder, and Skinner (AYES); Arndt (NO). 2. Ordinance No. FY2020-01D Amending Ordinance No. FY2020-01, Fiscal Year 2020 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects. ARNDT moved to advance Ordinance No. FY2021-01D to public hearing at the next regular meeting of the assembly on August 20, 2020. This ordinance details changes and accounts for additional funding requests that have occurred during the current fiscal year for items or circumstances that were not known or expected during the initial creation of the FY2020 Budget. Funds Funds are accounts established to collect money that must be used for a specific purpose. The following funds are being changed with this budget amendment. Fund 100 General Fund : o Department 125 Information Technology ($100,000 to Capital Project Fund - CAMA/Collection Software Upgrade) Fund 220 Building & Grounds: o Department 237 Chiniak School (transfer $75,000 to Capital Project Fund - Chiniak School Water System) Fund 555 - Kodiak Fisheries Research Center (transfer $110,000 to Capital Project=. Fund - Fire Alarm Replacement & Upgrade) Projects: Since most projects cover multiple years, the borough does not create annual budgets for them. Instead, each project budget is created individually when the project itself is created. Throughout the life of a project, funds may be moved into or out of the project due to additions and subtractions to changes to the scope work, expenses that come in over/under original estimates, or funds that remain at the completion of the project. The projects being amended by this budget amendment are: • Fund 415 - CAMA/Collection Software Upgrade (increasing by $100,000) • Fund 426 - KFRC Fire Alarm Replacement & Upgrade (increasing by $110,000) • Fund 450/455 - Chiniak School Water System (increase by $75,000) • Fund 495/497 - PKIMC redirect funds for the Fire Suppression project and Roof project into new Fire Alarm Replacement and Upgrade project (net change $0) Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 12 of 15 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak. 3. Ordinance No. FY2021-15 Rezoning Lots 1 And 2, Isthmus Bay from RR2 —Rural Residential Two District To C — Conservation District (P&Z Case No. 20-007). KAVANAUGH moved to advance Ordinance No. FY2021-15 to public hearing at the next regular meeting of the assembly on August 20, 2020. The intent of the applicant is to establish a lodge -style business occupation on the subject lots. The business would consist of small vacation homes, day -use areas and support facilities such as a spa and recreation/athletic facilities. In addition to the lots described in this application, the applicant owns the two lots north of lot 2 and plans to use all four lots for the business. Isthmus Bay Subdivision Lots 1 & 2 are currently zoned RR2 (Rural Residential Two). Lodges are not permitted under RR2 (Rural Residential Two) which prohibits lodges and lodge -style businesses. Lodges and lodge -style business are permitted in C (Conservation) zoning districts. The rezone of Isthmus Bay Subdivision Lots 1 & 2 from RR2 (Rural Residential Two) to C (Conservation) would allow the applicant to develop and operate a business that is consistent with the development goals outlined in the 2008 Kodiak Island Borough Comprehensive Plan Update and the 1987 Chiniak Comprehensive Plan. The rural residential designation of the Comprehensive Plan provides for large lots and residential development at rural densities. Businesses should be permitted if they can ensure that the rural character of the area is maintained. The RR2 (Rural Residential Two) zoning district requires lots to have a minimum area of 2 acres, C (Conservation) district requires lots to have a minimum area of 5 acres. The minimum area required for C (Conservation) zoned lands is greater than that required by RR2 (Rural Residential Two) zoning, so the minimum lot area requirement of the requested exceed that of the current zoning requirement. It should be noted that Lot 1 does not meet the C (Conservation) zoning district 5-acre minimum area requirement, but the combined total area of the two lots is 10.39 acres. If the rezone is approved, the applicant would need to modify the lot lines to come into compliance. Rural residential densities would be maintained with the rezone in that RR2 (Rural Residential Two) and C (Conservation) zoning districts only permit single-family dwellings. However, a lodge -style business would increase the transient occupancy with the planned development of small vacation homes, day -use areas and support facilities. Lodging with provisions for no more than six clients are permitted in the C (Conservation) zoning district. More with a conditional use permit, if approved. The increased occupancy would increase the demand on onsite potable water supplies and septic disposal. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Arndt, Dvorak, and Kavanaugh. Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 13 of 15 Other Items 1. Acceptance Of Proposal To Prepare A Kodiak Island Borough Economic Profile And Pandemic Impact Analysis With Authorization For The Borough Manager To Execute Agreements. ARNDT moved to accept the proposal, in the amount of $49,000 to prepare a Kodiak Island Borough Economic Profile and Pandemic Impact Analysis as proposed by the McDowell Group. Authorization should also include approval for the Borough Manager to execute agreements. The Covid-19 pandemic has significant economic impact within the Kodiak Island Borough. The Borough, in conjunction with the City, had previously had the McDowell Group to analyze the economic impact of fisheries on Kodiak. The proposal will build upon that analysis with an update as well as examining other aspects of the Kodiak Economy to better understand the economic impacts of Covid-19 upon Kodiak. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Skinner, Arndt, Dvorak, Kavanaugh, and Schroeder. Clerk's Note: Resolution No. FY2021-14 A Resolution Of The Assembly Of The Kodiak Island Borough Approving A Memorandum Of Understanding With The City Of Kodiak To Outline Records Management Responsibilities For The Emergency Operations Center (EOC) And Establish A Joint Records Retention Schedule For The Emergency Operations Center. ARNDT moved to set aside the rules to take up an item out of order. ROLL CALL VOTE CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, Symmons, Turner, and Arndt. 13.13. Resolutions, 4. Resolution Of The Assembly Of The Kodiak Island Borough Approving A Memorandum Of Understanding With The City Of Kodiak To Outline Records Management Responsibilities For The Emergency Operations Center (EOC) And Establish A Joint Records Retention Schedule For The Emergency Operations Center. KAVANAUGH moved to approve Resolution No. FY2021-14. KAVANAUGH moved to amend line 3G. ROLL CALL VOTE ON MOTION TO AMEND LINE 3G CARRIED FOUR TO ONE: Schroeder, Skinner, Dvorak, and Kavanaugh (AYES); Arndt (NO). ROLL CALL VOTE ON MOTION AS AMENDED CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Arndt, and Dvorak. CITIZENS' COMMENTS The following spoke under citizens' comments: Kodiak Island Borough Assembly Special Meeting Minutes August 6, 2020 Page 14 of 15 • Betty McTavish • Robert Valley ASSEMBLY MEMBERS' COMMENTS • Assembly Member Skinner requested clarification on establishing a "mask" mandate for the City and Borough. • Assembly Member Schroeder thanked those that gave a board/committee report. • Assembly Member Kavanaugh reported that the North Pacific Management Council will be having a web conferences on October 2n1, October 9t", and October 1211 thru 16t". • Assembly Member Arndt thanked Assembly member Schroeder for recognizing the commitment of being a board/commission/assembly member. Reminded the public that the declaration period for running for the Assembly is open. • Assembly Member Dvorak had no comment. ANNOUNCEMENTS • Declaration of Candidacy for the Assembly, School Board and Service Area Boards opened on Monday. You can download the application on our website or pick one up at the Clerk's Office. Declaration deadline is August 17, at 4:30 p.m. • Absentee in Person Voting for the State Primary has begun. You can vote here in the Assembly Chambers until August 17th from 10 - 4. • The next Work Session of the Assembly is scheduled for Thursday August 13, 2020 at 6:30 p.m. in the School District Conference Room. • The next Regular Meeting of the Assembly is scheduled for Thursday, August 20, 2020 at 6:30 p.m. in the Borough Chambers. EXECUTIVE SESSION None. ADJOURNMENT KAVANAUGH moved to adjourn the meeting at 9:50 p.m. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.