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1982-05-06 Regular MeetingKODIAK ISLAND BOROUGH ASSEMBLY MEETING - MAY 6, 1982 (A Verbatim Record is on File in the Clerk's Office) I CALL TO ORDER Mayor Herrnsteen called the meeting to order at 6:45 P.M. in the Borough Assembly Chambers. II ROLL CALL Present Mayor Herrnsteen Mr. Anderson Mr. Arndt Mr. Beaty Mr. Murray Mr. Peotter Mr. Wakefield Mr. White A quorum was established. III ACCEPTANCE OF AGENDA Absent The agenda was accepted as presented. IV MINUTES OF PREVIOUS MEETINGS A. Assembly - Reg. - April 1, 1982 Mr. Peotter moved to approve the minutes as presented. Seconded by Mr. Anderson. Motion carried unanimously. V MINUTES OF OTHER MEETINGS A. Health Resources Advisory Council - 11-9-81/12-7-81/1-28-82 B. KIBSD - 3-22-82/4-5-82 C. Architectural Review Board - 4-6-82/4-27-82 D. Kodiak Hospital Advisory Board - April 15, 1982 E. Bells Flats -Russian Creek Rd. & Fire Serv. Dist.- April 8, 1982 F. P & Z - Reg. - March 17, 1982 G. Personnel Advisory Board - April 12, 1982 Mr. Peotter moved to acknowledge receipt of Items A, B, C, D, E, F and G. Seconded by Mr. Anderson. Motion carried by unanimous voice vote. VI COMMUNICATIONS & APPEARANCES A. Kodiak Island Mental Health Center Vacancies Mayor Herrnsteen deferred making any appointments until the June meeting. B. Letter from Mr. William Bulen re: Garbage Proposal Mr. Wakefield moved to acknowledge receipt. Seconded by Mr. Anderson. Motion carried by unanimous voice vote. C. National Nursing Home Week Proclamation Mayor Herrnsteen read the Proclamation into the record. VII PUBLIC HEARINGS A. Ord. No. 82-18-0 Amending Ord. No. 81-24-0, Of The Borough For The Fiscal Year Commencing On The First Day Of July, 1981, And Ending On The Thirtieth Day Of June, 1982. Mr. Wakefield moved to adopt Ordinance No. 82-18-0. Seconded by Mr. Beaty. KIB Assembly Mtg. - May 6, 1982 i n Page 2 Mr. Wakefield moved to amend by inserting #3. Capital Project - Hospital - $60,000. Seconded by Mr. White Amendment carried by unanimous voice vote. Regular Session closed: Public Hearing opened: NO COMMENTS. Public Hearing closed: Regular Session opened: Main motion as amended on Ordinance No. 82-18-0 carried by unanimous voice vote. B. Ord. No. 82-19-0 Creating A Five Member Elected Board For Fire Protection Area Number One. Mr. Anderson moved to adopt Ordinance No. 82-19-0. Seconded by Mr. Beaty. Regular Session closed:' Public Hearing opened: NO COMMENTS. Public Hearing closed: Regular Session opened: Motion carried by unanimous voice vote. Mayor Herrnsteen appointed the following persons to temporarily serve on the Fire Protection Area Number One Board until the next General Election: Ron Chase Barry Still Jim Poulos, Jr. Susan Klemzak Norman D. Wooten Carolyn Briscoe - (Alternate) Mr. Peotter moved to ratify the appointment of Ron Chase, Barry Still, Jim Poulos, Susan Klemzak and Norman Wooten. Seconded by Mr. Anderson. Motion carried by unanimous voice vote. C. Ord. No. 82-20-0 Rezoning An Unsubdivided Portion Of USS 1682 From Conservation To R-2 Two Family Residential. (Len Grothe) Mr. Murray moved to adopt Ordinance No. 82-20-0. Seconded by Mr. Arndt. Regular Session closed: Public Hearing opened: NO COMMENTS. Public Hearing closed: Regular Session opened: Motion carried by unanimous voice vote. D. Ord. No. 82-21-0 Amending Title 15 Of The KIB Code Pertaining To Building And Construction. Mr. Arndt moved to adopt Ordinance No. 82-21-0. Seconded by Mr. Murray. Mr. Peotter moved to amend Ordinance No. 82-21-0 by substituting Ordinance No. 82-21-0(A). Seconded by Mr. Arndt. Regular Session closed: Public Hearing opened: NO COMMENTS. Public Hearing closed: Regular Session opened: The main motion as amended carried by unanimous voice vote. VIII OLD BUSINESS A. Ord. No. 82-5-0 Amending The Class Title And Pay Range Table Of The KIB Personnel Rules And Regulations.(Mental Health)(Tabled) Mr. Murray moved to remove Ordinance No. 82-5-0 from the table. Seconded by Mr. Wakefield. Motion carried by unanimous voice vote. KIB Assembly Mtg. - May 6, 1982 Page 3 Mr. Wakefield moved to table. Seconded by Mr. White. Motion carried 6-1 with Mr. Murray objecting. B. Ord. No. 82-14-0 Revising Ch. 17.51 Of Borough Code On Accessory Buildings. (Tabled) Mr. Wakefield moved to remove Ordinance No. 82-14-0 from the table. Seconded by Mr. Beaty. Motion carried unanimously. Mr. Wakefield moved to table. Seconded by Mr. White. Motion carried unanimously. C. Ord. No. 82-15-0 Amending The Investment Policy Of The KIB. (Tabled) Mr. Murray moved to remove Ordinance No. 82-15-0 from the table. Motion carried unanimously. Mr. Wakefield moved to amend Ordinance No. 82-15-0 by substituting Ordinance No. 82-15-0(A). Seconded by Mr. Anderson. Motion carried by unanimous voice vote. The main motion as amended carried by unanimous voice vote. D. Architect For Long Range Hospital Plan Mr. Arndt moved to enter into a contract with CTA in the amount not to exceed $50,000 to do the architectural study as part of the long range planning process associated with the Hospital. Seconded by Mr. Wakefield. Motion failed 3-4 with Mr. Arndt, Mr. Murray and Mr. Wakefield casting the YES votes. Mr. Peotter moved that the Staff be directed to enter into a contract with ECl/Hyer in the amount not to exceed $50,000 for the _ architectural study as part of the long range planning process associated with the Hospital. Seconded by Mr. Beaty. Motion carried 4-3 with Mr. Arndt, Mr. Murray and Mr. Wakefield casting the NO votes. E. A & E Contract - Alter Entrance to Hospital Mr. Peotter moved to rescind the motion authorizing entering into a contract with Haeg-Bettis for the work at the hospital and enter into a contract with Design Lab, Inc. in the amount not to exceed $5,405. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. F. Bells Flats Gravel Haul Road NO ACTION TAKEN. Staff will handle this in the Material Sales Contract. Mr. Murray moved for a point of privilege and asked for suspension of rules so that Items G, H and U under New Business can be taken up since they are concerning the Hospital and Mr. White is here and prepared to speak to those items as secretary of the Hospital Advisory Board. There was no objection. X G. Purchase of Hospital Equipment Mr. Wakefield moved to award the contract to Medical International in the amount of $6,681.05 for five beds. Seconded by Mr. White. Motion carried by unanimous voice vote. H. Requests For Hospital Equipment Mr. White's basic request was that the Assembly consider aligning the budget for an annual budgetary reception to the hospital for replacement of obsolete equipment and updating. Mr. Peotter moved to acknowledge receipt of Mr. VanWieringen's equipment request and Mr. White's prioritized equipment request for review as part of our budget development process. Seconded by Mr. Arndt. Motion carried by unanimous voice vote. KIB Assembly Mtg. - May 6, 1982 l ? t 0 9 e Page 4 U. Kodiak Island Hospital Financial Statement - Feb. 1982 Mr. Murray moved to acknowledge receipt. Seconded by Mr. Peotter. Motion carried by unanimous voice vote. VIII OLD BUSINESS (continued) G. Emergency Medical Service NO ACTION TAKEN. (Concurred with Staff's recommendation) (Write to the Coast Guard people reiterating the Fire Chief's interpretation of the situation.) H. Deleted I. Material Sales Contract Mr. Murray moved to authorize the Staff to go out for public bid on the material sales contract as presented. Seconded by Mr. Arndt. Motion carried 5-2 with Mr. Wakefield and Mr. White casting the NO votes. J. Fuel Oil Delivery NO ACTION TAKEN. K. Report on Akhiok Housing NO ACTION TAKEN. IX MANAGERS REPORT A. Work Sessions 1. Saturday, May 8, 1982 at 9:00 AM - trip to Karluk & Larsen Bay 2. Tuesday, May 11, 1982 at 7:30 PM, Conference Room - Budget 3. Thursday, May 13, 1982 at 7:30 PM, Conference Room - Budget 4. Saturday, May 15, 1982 at 9:00 AM - trip to Akhiok & Old Harbor 5. Monday, May 17, 1982 at 7:00 PM High School Library - Architectural selection for the Junior High project 6. Tuesday, May 18, 1982 at 7:30 PM Assembly Chambers - Budget 7. Wednesday, May 19, 1982 7:00 PM High School Library - Architectural selection for the Junior High project 8. Thursday, May 20, 1982 at 7:30 PM Assembly Chambers - presentations by social agencies for requested funding 9. Wednesday, May 26, 1982 - Ground -breaking at Karluk in afternoon and Dedication at Akhiok at 7:30 PM 10. Thursday, May 27, 1982 at 7:30 PM Conference Room - Budget and review of June meeting agenda X NEW BUSINESS A. Res. No. 82-33-R Authorizing The Finance Officer To Effect Certain Line Item Changes In FY 81-82 Budget Ord. No. 81-24-0. Mr. Anderson moved to adopt Resolution No. 82-33-R. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. — B. Ord. No. 82-22-0 Levying Taxes On All Taxable Real And Personal Property Within The Borough For The Expenses And Liabilities Of The Borough For The Fiscal Year Commencing On The First Day Of July, 1982, And Ending On The Thirtieth Day Of June, 1983. (1st Rdg.) Mr. Anderson moved to adopt Ordinance No. 82-22-0. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. C. Ord. No. 82-23-0 Amending The Moving Policy Contained In The Personnel Rules And Regulations. (1st Rdg.) Mr. White moved to adopt Ordinance No. 82-23-0. Seconded by Mr Anderson. Motion carried by unanimous voice vote. KIB Assembly Mtg. - May 6, 1982 Page 5 D. Ord. No. 82-24-0 Amending The Class Title And Pay Range Of The KIB Personnel Rules And Regulations. (1st Rdg.) Mr. Anderson moved to adopt Ordinance No. 82-24-0. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. E. Res. No. 82-34-R Requesting The Utilization And Allocation Of Local Service Roads And Trails Funds For Preliminary Engineer- ing And Design Of Birch Street, Cove Drive And Beach Drive Within The City Of Port Lions. Mr. Wakefield moved to adopt Resolution No. 82-34-R. Seconded by Mr. Arndt. Motion carried by unanimous voice vote. F. Res. No. 82-35-R Authorizing Participation In The State Day Care Assistance Program Pursuant To AS 44.47.250-310. Mr. Wakefield moved to adopt Resolution No. 82-35-R. Seconded by Mr. Anderson. Motion carried by unanimous voice vote. I. Financial Reports of Mental Health Agency Mr. Anderson moved to acknowledge receipt. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. J. Res. No. 82-36-R Adopting A Minority And Womens Business Enterprise Program. Mr. Murray moved to adopt Resolution No. 82-36-R. Seconded by Mr. Beaty. Motion carried 4-3 with Mr. Arndt, Mr. Beaty and Mr. Peotter casting the NO votes. K. Abandoned And Junked Vehicle Removal Program Staff prioritized the following areas for the removal of abandoned and junked vehicles: 1. Mission Road - Spruce Cape 2. Monashka Bay - Miller Point 3. Bells Flats - Russian Creek 4. Salonie Creek 5. Anton Larsen The following expenses are projected: 1. Towing of 300 abandoned vehicles $ 18,000 2. Impoundment of 300 vehicles $ 18,000 3. Borough land cleanup $ 98,420 $13 The Assembly concurred with the proposal and stated the towing and impoundment contracts should go out for bid. L. Res. No. 82-37-R Authorizing The Temporary Disposal Of Borough Land And A Material Sales Contract For The City Of Kodiak's Monashka Creek Reservoir Project. Mr. Wakefield moved to adopt Resolution No. 82-37-R. Seconded by Mr. Arndt. Motion carried by unanimous voice vote. M. Memo re: Acting Clerk Mr. Wakefield moved that the Assembly designate Lillian Bates as Acting Clerk at pay range 11 during the absence of the Borough Clerk. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. N. Topographic And Boundary Survey Contract, Municipal Land Disposal Grant Program. Mr. Arndt moved to award the topographic and boundary survey contract to Arthur H. Whitmer Associates in amount not to exceed $99,268.00. Seconded by Mr. Murray. Motion carried by unanimous voice vote. 0. Authorization to Conduct A Census Count KIB Assembly Mtg. - May 6, 1982 Page 6 Mr. Peotter moved that the Manager be authorized to proceed with the census count at a cost not to exceed $20,000 and the money is to be taken out of this years' budget. Seconded by Mr. Wakefield. Motion carried by unanimous voice vote. P. A & E Selection in Professional Engineering Services Contract Administration Procedures For School Facilities. Mr. Peotter moved to approve the concept in draft of the Architectural Board and direct the Manager to clarify the language. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. Q. Ouzinkie Power Unit Mr. Peotter moved to authorize the Manager to repair the generators in Ouzinkie with the expended amount not to exceed $12,000. Seconded by Mr. Anderson. Mr. Murray moved to amend the motion to reflect that the monies would be taken from Buildings and Grounds of the FY 82 budget and that management negotiate a contract or whatever is necessary that would allow the Borough to recoup the initial investment in the production of heat. Seconded by Mr. Wakefield. Amendment carried by unanimous voice vote. Main motion as amended carried by unanimous voice vote. R. Status Report on Construction Projects NO ACTION TAKEN. S. Chiniak Wind Generator Mr. Murray moved to authorize Staff to negotiate a bid for the purchase and installation of a wind generator at the Chiniak School site in the amount not to exceed $14,800. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. T. KIBSD Report of Revenues And Expenditures - Feb. 1982 Mr. Wakefield moved to acknowledge receipt. Seconded by Mr. Peotter. Motion carried by unanimous voice vote. V. KIB Detailed Budget & Revenue Report - March 1982 Mr. Wakefield moved to acknowledge receipt. Seconded by Mr. Anderson. Motion carried by unanimous voice vote. XI MAYORS COMMENTS 1. The new Board of Fire Protection Area Number One should meet as soon as possible and be sure the alternate is invited also. Chuck Lewis, Sr. should also be notified if he is available. I think the main thing in my mind that needed to be looked at is the financial feasibility of operating. We might meet with Mr. Magnussen possibly in a work session to review and see that it will be financially feasible to operate the facility before we go ahead and build it. 2. Just a few brief comments about our village tours to Ouzinkie and Port Lions. It was a very productive trip and well worth the time and expense of the plane. Some of things that impressed me were the cleanliness and the attitudes toward the schools in both communities. I felt that both facilities needed playgrounds. 3. Pursuant to the work session the Assembly had, I would like to request that the Personnel Board meet to review their current policy pertaining to the employee salary increases for the FY 1984. Including looking at different policies of step increases, COLA increase, longevity, merit increase, comp time and consideration of possibly sometimes using percent raise versus flat -rate dollar raise in some instances. Also, KIB Assembly Mtg. - May 6, 1982 Page 7 consider some of the positions as well. XII ASSEMBLY COMMENTS Mr. Anderson: No Comments. Mr. Wakefield: I appreciated getting to take the tours also. It is goo t� o FEar of the concerns the villagers have with relation to the Borough. Mr. Beaty: I would like to request that the Architectural Review Board review Title 15 and see if we can't get that updated with the — latest codes and any amendments. Mr. White: I would like to direct Staff to draft a resolution that allows Kodiak Island Borough Service Districts a fifty cents (50Q) per yard reduction for gravel. I would also direct Staff to draw up a resolution that addresses the maintenance and responsibilities of the Bells Flats haul road. I also have a concern about land sales, we haven't moved on any land for sometime now and I think it is about time that we have the Staff plan for a land sale either this summer or this fall. We need to proceed with subdividing. Mr. Arndt: I agree with Lonnie on looking into the land disposal. Mr. Murray: I wonder if Staff got the earlier discussion concerning t ei�hospital incoming balance sheet? I think we should have a closer cooperative working relationship between our management and the hospital's management so that we don't spend our time both as decision makers from the Assembly and also the hospital board on things that really staff could more appropriately handle and bring solutions and recommendations to us. I certainly enjoyed the trip to Port Lions & Ouzinkie and feel it's a valuable part of our task as Assemblymen to get out and to visibly see some of the project that come across our desk. I would like to direct Staff to write letters to the second class cities and ask to receive copies of their FY 82 budget and draft FY 83 budgets if those are available. I also think, if we aren't doing it already, perhaps it would be a good policy to send draft copies of our budget to those municipalities for their review and comments. Mr. Peotter: I would like to have the Manager write to the villages of Ouzin ie and Port Lions telling them we appreciated their hospitality. On the 50t per yard for gravel extraction, I think we should be cautious and state in there something to the affect the amount of money the Borough receives for that gravel because we have a clause in there that is amended annually and if we do it in an ordinance I think it should reflect that. Mr. Peotter moved to reconsider the action taken on Item D under Old Business (Architect For Long Range Hospital Plan). Seconded by Mr. Arndt. Motion carried 6-1 with Mr. Beaty casting the NO vote. (Mr. Peotter moved that the Staff be directed to enter into a contract with ECl/flyer in the amount not to exceed $50,000 for the architectural study as part of the long range planning process associated with the Hospital. Seconded by Mr. Beaty.) Mr. Murray moved to amend the motion by substituting the firm CTA for the firm ECl/Hyer. Seconded by Mr. Arndt. Amendment carried 4-3 with Mr. Anderson, Mr. Beaty and Mr. White casting the NO votes. -- The main motion as amended carried 5-2 with Mr. Anderson and Mr. Beaty casting the NO votes. XIII AUDIENCE COMMENTS Leroy Cossette: (Property owner of Lot 8 Block 5 Miller Point) I am concerned about the location of the fire station and would hope they consider the privacy of the adjacent property owners when they clear the property and locate the building. I don't oppose having a fire station there at all it's just having consideration for the other property owners. Lorna Arndt: I am wondering, under your abandoned and junk vehicle program, do I have to haul the ones on my property onto a right- of-way in order to get rid of them. KIB Assembly Mtg. - May 6, 1982 Page 8 XIV ADJOURNMENT Mayor Herrnsteen adjourned the meeting at 10:40 PM. Aw--O/ L1I -» Voilffigh MayV ATTEST: