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1982-02-04 Regular Meeting1 0 ; '1 KODIAK ISLAND BOROUGd ASSEMBLY M - EETING - FEBRUARY 4, 1982 (A Verbatim Record is on File in the Clerk's Office) I CALL TO ORDER Mayor Herrnsteen called the meeting to order at 6:45 P.M. in the Borough Assembly Chambers. II ROLL CALL Present Mayor Tierrnsteen Mr. Arndt (arrived 6:55) Mr. Beaty Mr. Murray Mr. Wakefield Mr. White Absent Tr—.-A—nderson (excused) Mr. Peotter (excused) A quorum was established. Mr. Murray moved to excuse Mr. Anderson and Mr. Peotter. There was no objection. III ACCEPTANCE OF AGENDA Mr. Wakefield moved to accept the agenda. Seconded by Mr. Beaty. Motion carried with no objection. IV MINUTES OF PREVIOUS MEETINGS A. Assembly - Reg. - Jan. 6, 1982 B. Assembly - Spec.- Jan. 21, 1982/Assembly - Spec.- Jan. 25, 1982 Mr. Wakefield moved to accept Items A & B. Seconded by Mr. White. Motion carried with no objection. V MINUTES OF OTHER MEETINGS A. KIBSD - Reg. - Jan. 6, 1982/Spec.- Jan. 16, 1982 B. Architectural Review Board - Jan. 12, 1982 C. Personnel Board - Oct. 12, 1981 D. O.C.S. - Reg. - Nov. 17, 1981 E. P & Z Mr. Murray moved to acknowledge receipt of Items A, B, C, D & E. Seconded by Mr. White. Motion carried by unanimous voice vote. VI COMMUNICATIONS & APPEARANCES A. Delores Ossowski's Resignation/Kodiak Is. Hospital Adv. Brd. Mayor Herrnsteen appointed Mrs. Gaynell Hatcher to the unexpired vacancy. Mr. Murray moved to ratify the appointment of Gaynell Hatcher to serve on the Hospital Advisory Board. Seconded by Mr. White. Motion carried by unanimous voice vote. B. Appointment to P & Z Fishing Gear Storage Committee Mayor Herrnsteen appointed Mr. Beaty. There was no objection. C. Letter re: Santa to the Villages Project No action taken. (Mayor Herrnsteen read the letter.) D. Karluk Village Council re: Revenue Sharing Staff was directed to write Mr. Pavloff and inquire if he has re- ceived correspondence from the State that he seems to indicate he has, maybe that would clarify the situation. Also, that Staff work at and clarify for the Assembly the difference between General Revenue Sharing Funds and Municipal Assistance and how we spent the money last year and whether not we should consider with this next years entitlement specific allocations for Karluk. E. Port Lions Health Clinic Expansion/Endorsement Mr. Murray moved to endorse the application of the Port Lions Health Clinic to the Rural Development Administration for an expan- KIB Mtg. - 2/4/82 O3 Sion of their Clinic. unanimous voice vote. Page 2 7 r Seconded by Mr. Arndt. Motion carried by VII PUBLIC HEARINGS A. Ord. No. 82-1-0 Amending Ord. No. 81-24-0, Of The Borough For The Fiscal Year Commencing On The First Day Of July, 1981, And Ending On The Thirtieth Day Of June, 1982. Mr. Murray moved to adopt Ordinance No. 82-1-0. Seconded by Mr. White. Regular Session closed: Public Hearing opened: NO COMMENTS. Public Hearing closed: Regular Session opened: Motion carried 4-1 with Mr. Wakefield casting the NO vote. B. Ord. No. 82-2-0 Amending Title 2 Of The KIB Code. Mr. White moved to adopt Ordinance No. 82-2-0. Seconded by Mr. Beaty. Regular Session closed: Public Hearing opened: NO COMMENTS. Public Hearing closed: Regular Session opened: Motion carried by unanimous voice vote. C. Ord. No. 82-3-0 Establishing The Policy For Water And Sewer Activities. Mr. Murray moved to adopt Ordinance No. 82-3-0. Seconded by Mr. White. Regular Session closed: Public Hearing opened: Mary Jo Simmons: It might be nice if all the people in Service District 1, who own property, were to get a copy of this cause they are going to be definitely effected by it. Under 13.01.130 a person living in this area would certainly like to have a say if their rates were going to be changed. Under 13.01.170 B. six mos. seems like an awful lonq time to have to keep paying your bill on a vacancy. Also, under 13.02.050 I realize there are times when really good notice that the water has to be shut-off is not possible, but I think some provision could be made at least with announcements over the radio. Tony Perez: This ordinance is long over -due and if the community is going to grow this ordinance should be passed. I think you should be commended on the job you did on this. Public Hearing closed: Regular Session opened: Mr. Murray moved to amend on page 3, Section 13.01.040 paragraph D, line 5 insert the words established Borou h/Cit , on page 5, Sect. 13.01.110 by adding at t e en of e t paragrap the sentence In any event, multiple connections will be prohibited when water and/or sewer service is reasonabl avai ab e. on page 6, Section 13.01.170 paragraph B Change three months to six (6) months, page 7, Section 13.02.030 change may to shall require installation of a remote readout water meter on any new service and on page 9, Section 13.03.010 line 15 after the words septic tanks add the words and to connect the owner's facility to the sewer line and insert shaTT-e- in line 16 after thereof. Seconded by Mr. Arndt. Amendment carried by unanimous voice vote. Mr. Murray moved to amend Section 13.01.130 changing without to with in the last sentence and adding to the Service District after tfie word notice. Seconded by Mr. Arndt. Amen ment carried by unanimous voice vote. Main motion as amended carried by unanimous roll call vote. KIB Mtg. - 2/4/82 Page 3 D. Ord. No. 82-1-0 lelating To Disposal Of Junk Or Abandoned Vehicles. Mr. Wakefield moved to adopt Ordinance No. 82-4-0. Seconded by Mr. White. Regular Session closed: Public Hearing opened: NO COMMENTS. Public Hearing closed: Regular Session opened: Motion carried by unanimous voice vote. VIII OLD BUSINESS A. Letter from Knox N. Christie Mr. Wakefield moved to direct Staff to take the necessary action that was decided under the Board of Appeals with additional infor- mation the attorney can use to pursue this. Seconded by Mr. Beaty. Motion failed 3-2 with Mr. Arndt and Mr. Murray casting the NO votes. Mr. White moved to reconsider and enter on the minutes. B. Main & East Art Mr. Murray moved to direct the School District to proceed with the items listed: East (Exterior)- Wood Carving Relief Main (Bldg. Front Ext.)- Bronze Sculpture Main (Gym) -,Super Graphics Main (Sunken Play Area)- Etched Graphics Main (General)- Purchases of completed works (local preference) for display in areas to be determined. and place on hold for further discussion and resolution of some identified problems that at Main (Commons)- Suspended Sculpture and Main (Library) - Suspended Sculpture. Seconded by Mr. White. Motion failed 2-3 with Mr. Murray and Mr. White casting the YES votes. Mr. White moved to accept the East (Exterior)- Wood Carving Relief by Hudson for $10,000. Seconded by Mr. Murray. Motion failed 2-3 with Mr. White and Mr. Murray casting the YES votes. Mr. Murray moved to approve all the items recommended at the sum of $48,000. Seconded by Mr. Arndt. Motion failed 2-3 with Mr. White and Mr. Murray casting the YES votes. Mr. Murray moved to reconsider and enter on the minutes. C. Memo re: Akhiok School Fuel Storage Mr. Murray moved to amend the Haeg-Bettis contract in the amount not to exceed $10,440 for the final design and preparation of working drawings for the bulk fuel storage. Seconded by Mr. Wakefield. Motion carried by unanimous voice vote. D. Deleted. E. Kodiak Island Housing Authority re: Tracts B & E Kadiak AK Subd Mayor Herrnsteen closed the regular meeting and reconvened as the Board of Adjustment. Marlin Knni ht:(Exec. Dir. of Kodiak Island Housing Authority) I am here tonight to make a request for an amendment to an earlier action on July 2, 1981 establishing conditions that this project be annexed to the City of Kodiak. The request is made on several accounts. At the time this condition was established the Borough was unaware that they were to receive approximately seven million dollars for this Service District. At this point and time the Housing Authority is ready to present to the Borough satisfaction of all the conditions that were established at that time. I am requesting that we will be given the go ahead to allow construction of this project and that the annexation issue be provided for at the time of occupancy of this building. LouAnn S. Nelson: I can't believe that anyone would not be in favor of putting in a ousing project of this kind. All of us agree that KIB Mtg. - 2/4/82 Page 4 we have a great �ousing shortage. All of us have to agree that we have a great need for affordable housing. I can't help but think that any monies that would have to be expended would be re-couped in these ways. Walt Ebell: You have here in front of you a three and three-quarter million -dollar project which will alleviate housing shortage in Kodiak. I would encourage you to drop the annexation requirement because simply it is no longer necessary. Not only that the project will provide substantial monies to the service district and will save the service district those monies. Elaine Loomis: (Social Worker for KANA) I hope the Borough does not e ay t is project any more and let it go forward. Plary Jo Simmons: I really don't understand why there is so much pro em wit even talking about annexation. We do have a service district. They have said they are going to put in water and sewer. I would hope that you would look at the common good of the whole community and let this project go ahead. Mayor Herrnsteen asked if there was anyone wishing to speak against the annexation requirement and there were none. Mayor Herrnsteen entered letters into the record from the following who were in favor of the project: 1. Robert Taylor, Pres., Local Union No. 2162(Carpenters & Joiners) 2. Ann Marshall 3. Dan Maciak, Social Worker, State of Alaska 4. Wayne Marshall 5. Carol Hagel, Dir. of Academic Affairs, Kodiak Community College Mr. Wakefield moved to remove the condition on Tract B & E Kadiak Alaska Subdivision to be annexed to the City of Kodiak. Seconded by Mr. Murray. Motion carried 4-1 with Mr. Arndt casting the NO vote. A. Other Business 1. Res. No. 82-16-R Supporting And Requesting The Selection, Acquisition And Development Of Several Scenic Waysides And Overlooks On Pillar Mountain, By The State Of Alaska Dept. Of Natural Resources, Division of Parks. Mr. Murray moved to adopt Resolution No. 82-16-R. Seconded by Mr. White. Motion carried by unanimous voice vote. 2. Schedule of Work Session for February. a. Thursday, Feb. 11, 1982 at 7:00 P.M. with P & Z Comm. b. Thursday, Feb. 18, 1982 at 7:00 P.M. with Dean Tirador. c. Thursday, Feb. 25, 1982 at 7:00 P.M. with Representative from Dept. of Transportation. B. Attorney's Report 1. Neal Litigation: A settlement has been reached. Under the agreement the Borough was to share in the proceeds of any settlement if the amount was above a certain level, which is spelled out in the agreement. The settlement amount is not at that level; therefore, the Borough is not due any financial part of the settlement. The only news is that it is over. X NEW BUSINESS A. Ord. No. 82-5-0 Amending Personnel Regs (Mental Hlth)(lst Rdg) Mr. Arndt moved to adopt Ordinance No. 82-5-0. Seconded by Mr. Wakefield. Motion carried 4-1 with Mr. White casting the NO vote. B. Res. No. 82-2-R Authorizing The Finance Officer To Effect Certain Line Item Changes In FY 81-82 Budget Ord. No. 81-24-0. Mr. Murray moved to adopt Resolution No. 82-2-R. Seconded by Mr. Arndt. Motion carried by unanimous voice vote. C. Kodiak Women's Resource Center re: Tax Exempt Status KIB Mtg. - 2/4/82 Page 5 Mr. Murray moved to grant the exemption for property taxation to Women's Resource Center for their shelter facility. Seconded by Mr. White. Motion carried by unanimous roll call vote. D. Res. No. 82-11-R Designating An Acting Manager During The Duly Designated Manager's Absence Or Disability. Mr. White moved to adopt Resolution No. 82-11-R. Seconded by Mr. Beaty. Motion failed 1-4 with Mr. Beaty casting the YES vote. E. Res. No. 82-13-R Authorizing Approval Of A Contract For Engineering Services With URS Co. For Water & Sewer Improve- ments in Service District No. 1. Mr. Murray moved to adopt Resolution No. 82-13-R. Seconded by Mr. Arndt. Motion carried by unanimous voice vote. F. Ord. No. 82-6-0 Amending The Schedules Relating To Pay Ranges And Class Titles For Employees Of KIB And Providing An Effective Date. (1st Rdg.) Mr. Murray moved to adopt Ordinance No. 82-6-0 and insert 6% in the blank in the first paragraph. Seconded by Mr. Arndt. Motion carried by unanimous voice vote. G. Ord. No. 82-7-0 Amending Title 3 Of The KIB Municipal Code In Regard To Property Taxes. (1st Rdg.) Mr. Wakefield moved to adopt Ordinance No. 82-7-0. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. H. Ord. No. 82-8-0 Revising Ch. 2.26, Planning Dept., Of The KIB Code. (1st Rdg.) Mr. Wakefield moved to adopt Ordinance NO. 82-8-0. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. I. Ord. No. 82-9-0 Revising Section 2.24.030(E) Of Borough Code Pertaining To The Planning & Zoning Commission's Date To Submit An Annual Capital Improvements Program To The Assembly(lst Rdg) Mr. Murray moved to adopt Ordinance No. 82-9-0. Seconded by Mr. White. Motion carried by unanimous voice vote. J. Ord. No. 82-10-0 Establishing Ch. 2.22 Of Title 2 Of The KIB Code Of Ordinances. (Finance Dept.)(Ist Rdg.) Mr. Murray moved to adopt Ordinance No. 82-10-0. Seconded by Mr. White. Motion carried by unanimous voice vote. K. Res. No. 82-14-R Supporting House Bill 201 In The Twelfth Legislature Of The State Of Alaska. Mr. White moved to adopt Resolution No. 82-14-R. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. L. Res. No. 82-15-R Supporting An Amendment To Alaska Statute 18.56.095 For Mortgage Insurance To Insure Land Titles On Lands Conveyed By Tentative Title. Mr. Wakefield moved to adopt Resolution No. 82-15-R. Seconded by — Mr. White. Motion carried by unanimous voice vote. M. Report On Main Elementary School Mr. Arndt moved to approve the following recommended changes: Item #2. Waste Line Clean Outs (approx. $4,000) #4. Water Hammer Arrestors ($1,427) #5. Purge Connections/Valves (materials only $1,500) #6. (3) Traps (sewer gases) ($1,100) Seconded by Mr. Murray. Motion carried 4-1 with Mr. Wakefield casting the NO vote. N. Payment of Moving Expenses (Facility Coordinator) . Mr. Wakefield moved to authorize reimbursement for moving expenses in the amount of $3,400 to Mr. Waldron. Seconded by Mr. Arndt. KIB Mtg. - 2/4/82 Page 6 -1 P) � ' i� flotion�carried by unanimous voice vote. 0. Quarterly Report By Arthur Young Mr. Arndt moved to accept the quarterly report prepared by Arthur Young and request the Finance Director to prepare written comments on items raised in the report. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. P. Architectural Review Brd. Recommendation re: Arch. Firm Q. Kodiak Island Hospital Long Range Plan Dan Van Wieringen: (Hospital Administrator) Some of the staff would like to speak on the patient care issue of the present facility. Bob Breen: (Radiology Dept. Head) Some of the problems I have in t ei� r�ioTogy department, which is a problem of the building, our whole plumbing system is completly shot. The present x-ray equip- ment is the smallest possible. It is designed more for a clinic type setting. Allison Johnson: (Head Nurse of Acute Care) We have a total bed capacity of 25 patients. Last summer we had patients in the library and patients in beds in the hall. This summer I anticipate we won't even have enough beds to put patients in. I think that any delay in remodeling and expanding the hospital really jeopar- dizes medical and nursing care for the community. Barbara Carberry: Gentlemen it is inadequate, we need changes, we nee extra room, we need new areas for storage, not only for nursing storage, but for the Anesthesia Dept., the Surgery Dept., X-ray,and every place else. You can't afford to wait. Dr. Halter: The more we procrastinate and delay our building the worst we are going to be for the future. I still think the bottom line is patient care. Therefore, I urge you to act with utmost haste on this vital issue that is before us. Mr. Murray moved to send the proposed five year plan back to the present Hospital Board to be examined by them together with the management of the hospital and the Borough management and that we direct them to do this in a period of four months and during this four months that we see some substantial change in accounts receiv- able. Seconded by Mr. Arndt. Motion carried by unanimous voice vote. The manager suggested that he be instructed to notify the firms that participated in the RFP that no action is being taken at this time until the plan is finalized. At a later date we will go out and readvertise. There was no objection. R. Proposed Re -Draft of Park and Refuge Bill Mr. Murray moved to amend the bill concerning an act establishing the Aleksandr Baranov State Game Refuge on page 2 paragraph (3) to read All tide and submer ed lands adacent to the lands described in (a)(1) an of t is section s je art of the parkto mean low water. Seconded by Mr. Arndt. Motion carried 4-1 with Mr. White castinga NO vote. Mr. Murray moved to accept the proposed legislation as amended and direct management to transmit to our area representative. Seconded — by Mr. White. Motion carried by unanimous voice vote. S. KIB School District Long Range Plan Mr. Murray moved to acknowledge receipt. Seconded by Mr. Arndt. Motion carried by unanimous voice vote. T. Purchase of IBM Computer Peripheral Equipment 1 Cathode Ray Tube (CRT) $2,420 1 Keyboard 4600 300 2 Cable thru features 2680 @$115 230 1 Printer Model 3 Total 7, 885 Mr. Murray moved to authorize the Manager to proceed with the purchase of the items in the amount of $7,985. Seconded by Mr. KIB Mtg. - 2/4/82 Page 7 r) 7 r Beaty. Motion carried by unanimous voice vote. U. CEIP Grant Applications 1. Development plans for the Villages of Akhiok, Karluk, Larsen Bay, Old Harbor and Ouzinkie. 2. Phase II of Solid Waste Facility of the Borough. 3. A coastal sensitivity analysis study for the west coast of the Borough. 4. Continued funding of the OCS Office. Mr. Murray moved to pursue all four items and direct management to indicate to the City that they may endorse our Item 2 rather than submitting their own proposal. Seconded by Mr. Arndt. Mr. White to amend by adding Chiniak Bay under Item 3. Seconded by Mr. Murray. Amendment carried by unanimous voice vote. Main motion as amended carried by unanimous voice vote. V. Mental Health Financial Report Mr. Wakefield moved to acknowledge receipt. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. W. Ord. No. 82-12-0 Establishing Ch. 2.21, Borough Clerk, Of Title 2 Of The Kodiak Island Code. (1st Rdg.) Mr. Wakefield moved to adopt Ordinance No. 82-12-0. Seconded by Mr. White. Motion carried by unanimous voice vote. X. Ord. No. 82-13-0 Establishing Ch. 2.23, Borough Manager, Of Title 2 Of The KIB Code Of Ordinances. (1st Rdg.) Mr. White moved to adopt Ordinance No. 82-13-0. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. Y. General Revenue (Federal) Sharing Hearing Mr. Murray moved to direct Staff to place the necessary ads and hold a public hearing for the General Revenue Sharing Monies in the amount of $135,600. Seconded by Mr. White. Motion carried by unanimous voice vote. Z. Ord. No. 82-11-0 Establishing Ch. 2.25, Assessing Dept., Of The KIB Code of Ordinances. (1st Rdg.) Mr. Murray moved to adopt Ordinance No. 82-11-0. Seconded by Mr. Beaty. Motion carried by unanimous voice vote. aa. Kodiak Island Hospital Financial Report Mr. Wakefield moved to acknowledge receipt. Seconded by Mr. Beaty. Motion carrried by unanimous voice vote. bb. KIB Detailed Budget & Revenue Report - Dec. 1981 Mr. Murray moved to acknowledged receipt. Seconded by Mr. Wakefield. Motion carried with no objection. XI MAYORS COMMENTS 1. One item I think we should discuss at our Work Session is the compensation for various committees of the Borough. XII ASSEMBLY COMMENTS Mr. Wakefield: No Comments. Mr. Beat No Comments. Mrs No Comments. Mr. �Tt-.*- No Comments. Mr. rray I was appointed by the Mayor to be a part of Project asA�and the committee has met a couple of times. The committee is developing several events to correspond with the celebration of Alaska's twenty-fifth anniversary statehood. And also is developing a package of proposed capital projects to which the committee would address to the State Legislature along with the task force in other committees. Kodiak's task force has identified the construction of a Cultural Facility as its first priority. KIB Mtg. - 2/4/82 1 q o `? , ( 7 A! XIII AUDIENCE COMMENTS -'hone. Paae 8 Mr. Murray moved that the Borough Assembly go into Executive Session to discuss personnel and financial matters. Seconded by Mr. Arndt. Motion carried by unanimous voice vote. Mr. Murray reported that the Assembly discussed financial affairs and would like to make the following motion: Mr. Murray moved that Staff be directed from this day forward to collateralize the Borough investments using the language in the ordinance from the Municipality of Anchorage and remove those investments that were placed after January 29th into State Savings & Loan from that institution and use the collateralization concept for their re-invesvent and finally direct Staff to diversify the investments so that no more than one-third of the investments are in any one specific institution and finally that Staff bring back to the Assembly an ordinance concerning col- lateralization. Seconded by Mr. Arndt. Motion carried by unanimous voice vote. Mr. Murray also reported that the Assembly appointed Assemblymen Peotter and Murray to evaluate the Borough Clerk and report back to the Assembly. Mr. Murray made the above into a motion and it was seconded by Mr. Arndt. Motion carried by unanimous voice vote. XIII ADJOURNMENT Mayor Herrnsteen adjourned the meeting at 12:40 PM. roug May r ATTEST: