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1980-01-03 Regular MeetingKODIAK ISLAND BOROUGH ASSEMBLY MEETING-JANUARY 3, 1980 (A Verbatim Record is on File in the Clerk's Office) I CALL TO ORDER The Meeting was called to order by Mayor Betty J. Wallin at 6:40 P.M. in the Borough Assembly Chambers. II ROLL CALL Present Mr. Phil Anderson Mr. Pat Cannon Mr. Arnold T. Hansen Mr. Dave Herrnsteen Mr. Dan Ogg Mr. James Peotter Mrs. Betty J. Wallin, Mayor Absent Mr. Edward B. Jack - excused (working) Mayor ordered the absent member excused. A quorum was established. III ACCEPTANCE OF AGENDA Two. requests under Communications and Appearances, Item VI: 1) It has been requested by the Chairman of the School Board that Item A and C be combined as one Item so that discussions can be done for both. 2) New Item (D), a group of citizens from Bells Flats wish to appear before the Assembly to make a presentation. 3) Mr. Ogg asked that Ordinance No. 80-2-0 be added to the agenda under Item X (D) for first reading. Mr. Hansen moved to accept the agenda as amended. Seconded by Mr. Herrnsteen. Motion carried by unanimous roll call vote. IV MINUTES OF PREVIOUS MEETINGS A. Assembly - Regular - December 6, 1979 B. Assembly - Special - December 17, 1979 Mr. Peotter moved to accept the minutes. Seconded by Mr. Herrnsteen. Motion carried by unanimous roll call vote. Mayor noted some corrections: 1) On page 2, Item C, last word should be "ordered" rather than "moved". 2) On page page 3 there isn't a beginning sentence. 3) Page 3, Item VIII A, "motion carried" should read "amendment" carried. 4) Page 5, Item X K, fourth line down, "motion" should be changed to "amendment died due to lack of second". 5) Next sentence down should be "motion to table died". 6) Last sentence in Item K, "amendment died for lack of second". Mr. Ogg noted correction: On page 6, Item Q, the word "Creed" should be deleted after "Russian Creek" on the first line. Mr. Ogg made a motion to accept as amended. Seconded by Mr. Cannon. Mayor Wallin directed the corrections be made. Motion carried by unanimous voice vote. V MINUTES OF OTHER MEETINGS A. School District - December 13, 1979 B. OCS - Sept. 11 (re -scheduled to Sept. 13), Oct. 10 &Nov. 13, 1979 Mr. Peotter moved to acknowledge receipt of Item A and B. Seconded by Mr. Herrnsteen. Motion carried by unanimous voice vote. VI COMMUNICATIONS & APPEARANCES A. Resolution No. 80-1-R, setting up and appointing an Architectural Review Board. C. Memo from School District re: Establishment of a Facilities Development Steering Committee ` n 4 KIB ASSEMBLY1MINUTES:JANUAR 3,) 1980 PAGE 2 Mr. Ogg moved for adoption of Item A. Seconded by Mr. Cannon. Mrs. Collins explained the School Board's reason for wanting Item C considered with Item A. She asked that the committee be increased by one and also put on a School Board Member. Mr. Cannon moved to amend Resolution No. 80-1-R to ten members and changing the three to four and adding the fourth one as one member of the School Board. Item I will say the School Superintendent or his representative and Item II will be the Borough Manager or his representative. All are additions to Item I Section I. Seconded by Mr. Hansen. Motion carried by unanimous roll call vote. Mr. Hansen moved to amend B Section I to read, "the Board shall review all Architectural Proposals for the Borough owned buildings." Seconded by Mr. Ogg. Motion carried by unanimous roll call vote. Mayor Wallin appointed Committee Members: 1) School Superintendent or Designee 2 Borough Manager or Designee 3) Borough Assembly Member - Mr. Phil Anderson 4) Borough School Board Member - to be appointed by School Board 5) Mr. Ed Kozak - 3 year term 6) Mr. Wayne Coleman - 3 year term 7) Mr. Lou Schneider - 2 year term 8) Mr. Ron Chase - 1 year term 9) Mr. Art Bors - 2 year term 10) Mr. Larry Chickering - 1 year term Mr. Ogg moved to accept the apointments. Seconded by Mr. Herrnsteen. Motion carried by unanimous roll call vote. Motion made by Mr. Peotter that the Borough Mayor, Borough Manager, School Board President and School Board Superintendent get together as a committee to come up with a proposal on a way to address the problems that are outlined in the Board of Education letter of December 19, 1979. Seconded by Mr. Herrnsteen. Second withdrawn. Motion died. B. OCS - Proposed Lease Sale No. 46 public hearing & DEIS assignments: -- Information Only. D. Presentation from Citizens of Bells Flats: 1. Dave Geddis: Land should be resurveyed before it is leased, to bring it back into boundaries. Also, the State leases land for 6t a sq. ft. and why isn't the Borough doing the same. 2. Bill Williams: Major interest is Fair Market Value. Assessment value of land in the college area is $55,000 an acre, this seems high but in ratio to the Borough's $3,500 an acre this is 16 to 1. The State leases its land for 6t a sq. ft. which is about $2,600 an acre per year. 3. Glenn Mathis (Advisory Board Member): When the lease issues came up before work sessions I told the Borough Engineers that the Advisory Board would be glad to help them know more about Bells Flats. The Advisory Board is still anxious to help and would like the Borough to try to reconcile some of the problems instead of passing the "buck". Mr. Cannon agreed to meet with a resident for a tour January 4, 1980 at 1:00 P.M. Mr. Ogg moved to take Item 7 out of the Manager's Report up to Item E of Communications & Appearances. Seconded by Mr. Herrnsteen. Hearing no objection the mayor so ordered. E. Parcel P-1 Lease Auction - Jan. 19, 1980 Mr. Hovanec stated that on Parcel P-1, Mr. Tubbs the Land Consultant, advised to replat the whole area that involves all the tracts that enter into the Bells Flats Issue. The property that is up for lease is strictly a lease and not a sale, therefore the Borough still owns the land. P-1 will come up for lease auction as advertised and the development plan has been submitted by Mr. Brechan within the time KIB ASSEMBLY MINUTES-JANUARY 3, 1980 PAGE 3 limits required by Section 18.6. Two drafts prepared by Attorneys on the lease agreement between the Borough and the successful bidder were mailed out. Mr. Cannon questioned whether the development plans were submitted to Mr. Hovanec prior to December 28, 1979 by bidders. Mr. Hovanec replied they were. Draft #2 was thought to be more appropriate and wanted it reviewed to see what would be a most equitable lease. Mayor Wallin asked if it was zoned Industrial Reserve being leased now as a Borrow Site. Mr. Hovanec replied yes, and that is being proposed for a ten year long term development lease for more than Borrow Site purposes. Mr. Ogg made a motion taking the last paragraph in the ten year Industrial Lease offering and move to vacate this offering in whole because it does not appear to protect the best interest of the Borough. Seconded by Mr. Hansen. Mr. Anderson moved to amend Mr. Ogg's motion to give Mr. Brechan a temporary lease until such time it comes up to sell. Seconded by Mr. Peotter. Mayor called for a ten minute recess and asked the attorney to review the two documents and have a Draft Resolution in front of the members, -if possible, after recess. The Meeting recessed at 9:05 P.M. and reconvened at 9:30 P.M. Mayor Wallin read Resolution 80-3-R pertaining to the motion of Mr. Ogg. Mr. Ogg rescinded his motion. Second withdrawn. Mr. Anderson withdrew his amendment. Second withdrawn. Motion by Mr. Hansen to substitute Resolution 80-3-R. Seconded by Mr. Ogg. Unanimous roll call vote. Mr. Peotter excused at 9:30 P.M. Mr. Ogg moved that the Borough place, with the advice of its Land Council, all excess lands for sale except for School Sites and Parks in August and that a list of these lands for sale be submitted to the Assembly by June 1. Seconded by Mr. Hansen. Mr. Herrnsteen amended to change the sale to October. Seconded by Mr. Cannon. Unanimous. roll call vote on main motion as amended. VII PUBLIC HEARINGS A. None VIII OLD BUSINESS A. Res. No. 79-66-R - Lot 21, Block 1 Monashka Bay Subdivision (Bill & Gus Yovino) Mr. Ogg moved for adoption of Resolution No. 79-66-R. Seconded by Mr. Hansen. Motion to take off the table has precedence. Unanimous roll call vote. Mr. Hansen moved for adoption of Resolution No. 79-66-R. Seconded by Mr. Peotter. .Unanimous roll call vote. B. Ordinance 79-39-0, Rezoning Tr. J, USS 3218, Lot 2A, Block 1, Holland Acres, 1st Addn., & Unsubd. Portion of USS 3218 from Unclassified to Business (Parsons/Zimmer/Rasmussen') Mr. Hansen moved to take Ordinance 79-39-0 off the table. Seconded by Mr. Ogg. Unanimous roll call vote. Mr. Ogg moved _ to adopt Ordinance No. 79-39-0. Seconded by Mr. Hansen. Mr. Ogg moved to amend Ordinance 79-39-0. Seconded by Mr. Hansen. Mr. Ogg restated his amendment on the condition Mr. Rasmussen grant a ten (10) ft. Utility Easement connecting Melnitsa Lane South to Melnitsa Lane North of the unsubdivided portion of USS 3218, NW part of property. Seconded by Mr. Hansen. Unanimous roll call vote on main motion as amended. n n KIB ASSEMBLY MINUTES-JANUARY 3, 1980 PAGE 4 IX MANAGERS REPORT 1. School District and Borough Work Session: Mayor Wallin suggested the Staff should check the calendar, set up the meeting and notify the Assembly. 2. Letter from Lenhart J. Grothe: Regarding $5,000 bond for sewer line completion. Motion moved by Mr. Ogg and seconded by Mr. Hansen that the interest the money has earned be turned over to the owner of the bond. Unanimous roll call vote. 3. Community & Regional Affairs Meeting with City Council: Jan. 12, 1980 4. Letter from State Historical Preservation Officer, Mr. William S. Hanable: Regarding monies that are available for the preservation of Historical Resources. No action. 5. Memo from Mr. Hovanec to Mayor Wallin and Assembly: Regarding lease termination of Kodiak Council on Alcoholism. KCA asked that the money budgeted for rent not be taken from them. No action. 6. Kodiak Livestock Confirmation Deed: Mr. Anderson moved for Mr. Hovanec to execute this document. Seconded by Mr. Hansen. Unanimous roll call vote. 11:00 P.M. - It was agreed to take up the attorney related items and adjourn no later than midnite. 11. Akhiok Land Transfer Report: Question about status of Akhiok School site. Mr. Lekisch reported there had been no agreement signed. They should contact the Akhiok representative. Neal and Company: Rick Garnett stated that this matter should be left in Mr. Sharon's hands. Ray Mann: Motion by Mr. Hansen that the map be accepted as delineated r , between the Attorney and our Land Consultants to see that it is correct as far as certain technical changes. Seconded by Mr. Ogg. Unanimous roll call vote. Felton's Borrow Site Lease TR.B-1: This lease and other similar leases will be discussed by Mr. Garnett and Mr. Tubbs. Mr. Cgq moved to jump ahead on the agenda to Item C under New Business. Seconded by Mr. Cannon. Unanimous roll call vote. X C. NEW BUSINESS OCS/DEIS Review - David Hoopes Contract: Mr. Hovanec read memo from Borough Manager regarding contract. Letter with resume attached. Mr. Hoopes was introduced and stated he hoped for and encourages input and participation. Mr. Ogg moved to approve the contract with Mr. David Hoopes. Seconded by Mr. Cannon. Unanimous roll call vote. Mr. Hansen moved to rescind the action taken on August 3 on the purchase application, Felton Construction, K717, and return the $1,200 submitted with the June application. Seconded by Mr. Ogg. Unanimous roll call vote. Mayor Wallin recessed the meeting at 11:40 P.M. until 6:30 P.M., Friday January 4, 1980.