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2020-04-16 Regular MeetingKODIAK ISLAND BOROUGH Assembly Regular Meeting Teleconference April 16, 2020 A regular meeting of the Kodiak Island Borough Assembly was held on April 16, 2020 via teleconference. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present via teleconference were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Andy Schroeder, Rebecca Skinner, and James Turner. Also present were Borough Manager Michael Powers, Borough Clerk Tara Welinsky and Deputy Clerk Alise Rice. Assembly Member Symmons was absent due to work. He was excused by Mayor Roberts. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. ARNDT moved to approve the agenda and consent agenda. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, Turner, and Arndt. The following items were approved under consent agenda: • *Week of the Young Child Proclamation APPROVAL OF MINUTES Regular Meeting Minutes of April 2, 2020 were approved under consent agenda. CITIZENS' COMMENTS • Dave Conrad AWARDS AND PRESENTATIONS • Mayor Robert's proclaimed the Month of April 2020 as Month of the Military Child and Encouraged all Kodiak Residents to Show Appreciation, Support, and Understanding to the Military Children in our Community. COMMITTEE REPORTS • Assembly Member Turner reported the interviews for the Kodiak Community College Director are moving forward with the anticipation of hiring soon. Kodiak Island Borough Assembly Regular Meeting Minutes April 16, 2020 Page 1 of 5 PUBLIC HEARING None. BOROUGH MANAGER'S REPORT Manager Powers reported on the following: • Spoke with the Borough's Lobbyist about the slow progress of the School Bond Debt. • Oil is currently trading around $20.00 dollars a gallon. • Brother Francis Shelter and Marion Center are open and helping those in need. • Providence Hospital has requested a 1 year extension on the Mental Health Facility Lease. • The Long Term Care Center is still in the hands of Spill Prevention and Response Division of Alaska Department of Environmental Conservation (ADEC). • KIB continues to monitor and collect oil in sewer manholes at the site. There is still work to be completed on the soils that were removed from the Providence Hospital site. • A plan has been submitted to Alaska Department of Environmental Conservation for review. Anticipate both jobs will go to ADEC Contaminated Sites for long term monitoring. • Covid-19: There is one case on the island, the individual is isolated and proper actions are being taken with the individual and those he came into contact with. Play equipment at all parks are closed. Mandatory masking of employees with any symptions. MESSAGES FROM THE BOROUGH MAYOR Mayor Bill Roberts reported on the following: • Attending Emergency Operations Center Meetings. They announced their plan for managing the Harbor as boats come in. • The Emergency Operations Center is continuing to work with the State of Alaska on obtaining an authority at the Kodiak Island Airport. The Airlines are not providing information or paperwork on their passengers citing it is private information. • There is one confirmed case of Covid-19 on the island. Public Health is tracking this persons contact to see how they were infected and whom they have been in contact with since. • The winner for the Kodiak Stay Strong poster contest will be announced in the morning. UNFINISHED BUSINESS None. NEW BUSINESS Contracts Contract No. FY2020-19 Aerial Imagery Acquisition. ARNDT moved to postpone Contract No. FY2020-19 to the Assembly Work Session on June 11, 2020. ROLL CALL VOTE ON MOTION TO POSTPONE TO JUNE 11, 2020, CARRIED FOUR TO TWO: Schroeder, Skinner, Turner, and Arndt (AYES); Kavanaugh and Dvorak (NOES). 2. Contract No. FY2020-30 Anton Larsen Bay Dock Concrete Pad Extension Project. ARNDT moved to reject all bids. Kodiak Island Borough Assembly Regular Meeting Minutes April 16, 2020 Page 2 of 5 ROLL CALL VOTE ON MOTION TO REJECT ALL BIDS FAILED TWO TO FOUR: Turner and Arndt (AYES); Schroeder, Skinner, Dvorak, and Kavanaugh (NOES). DVORAK moved to authorized the Borough Manager to execute Contract No. FY2020-30 in an amount not to exceed $27,0005. ROLL CALL VOTE ON MOTION TO EXECUTE CONTRACT NO. FY2020-30 CARRIED UNANIMOUSLY: Skinner, Turner, Arndt, Dvorak, Kavanaugh, and Schroeder. 3. Contract No. FY2020-31 Landfill Baler Building Septic System Replacement Project. KAVANAUGH moved to authorize the Borough Manager to execute Contract No. FY2020-31 with Red Hook Construction, LLC for the Baler Building Septic System Replacement project in an amount not to exceed $18,399. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Turner, Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. 4. Contract No. FY2020-32 Providence Kodiak Island Medical Center Fuel Tank Procurement. KAVANAUGH moved to authorize the Borough Manager to execute Contract No. FY2020-32 with Pinnacle Construction, Inc. for the Providence Kodiak Island Medical Center Fuel Tank Procurement in an amount not to exceed $62,000. ARNDT moved to amend the motion to award to Premiere Mechanical, the local bidder, for $66,114.45. ROLL CALL VOTE ON AMENDED MOTION TO AWARD TO PREMIERE MECHANICAL FAILED THREE TO THREE: Arndt, Skinner, and Turner (AYES); Dvorak, Kavanaugh, and Schroeder (NOES). Mayor Roberts broke the tie and voted no. ROLL CALL VOTE ON MAIN MOTION CARRIED FIVE TO ONE: Dvorak, Kavanaugh, Schroeder, Skinner, and Turner (AYES); Arndt (No). 5. Contract No. FY2020-33 North Star Elementary Gym Siding Replacement Project. DVORAK moved to authorize the Borough Manager to execute Contract No. FY2020-33 with Wolverine Supply, Inc. for the North Star Gym Siding Replacement project in an amount not to exceed $244,000. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Turner, Arndt, and Dvorak. 6. Service Area No. 1 - Chip Seal Project. ARNDT moved to approve Memorandum of Agreement with Alaska Department of Transportation, South Coast Region in an amount not to exceed the amount of $156,996.00 for the Service Area No. 1 chip seal project. Kodiak Island Borough Assembly Regular Meeting Minutes April 16, 2020 Page 3 of 5 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Turner, Arndt, Dvorak, and Kavanaugh. Resolutions 1. Resolution No. FY2020-02B Amending The Fees Of The Kodiak Island Borough. ARNDT moved to postpone to June 11, 2020. ARNDT withdrew his motion to postpone. ARNDT moved to approve Resolution No. FY2020-02B ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Turner, Arndt, Dvorak, Kavanaugh, and Schroeder. Ordinances for Introduction 1. Ordinance No. FY2020-19 Amending Kodiak Island Borough Code Section 2.30.020, General Rules. KAVANAUGH moved to advance Ordinance No. FY2020-19 to public hearing at the next Assembly Regular Meeting of May 7, 2020 TURNER moved to substitute Ordinance No. FY2020-19 Version 2 to advance to public hearing at the next Assembly Regular Meeting of May 7, 2020 ROLL CALL VOTE ON MOTION TO AMEND BY SUBSTITUTION OF VERSION 2 FAILED TWO TO FOUR: Turner and Arndt (AYES); Dvorak, Kavanaugh, Schroeder, and Skinner (NOES). ROLL CALL VOTE ON MAIN MOTION TO ADVANCE TO PUBLIC HEARING CARRIED FOUR TO TWO: Dvorak, Kavanaugh, Schroeder, and Skinner (AYES); Turner and Arndt (NOES). Other Items None. CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS • Assembly Member Schroeder spoke of the villages and meeting their needs during this time of Covid-19. Encouraged to see the Emergency Operations Center putting out guidelines for the boats coming into our harbor. • Assembly Member Kavanaugh thanked the Mayor for his video message that was put out to the public encouraging them during this difficult time. Division of Homeland Security has put out a one year extension to 1-12A workers. Spoke on the Governor's veto on the Ferry System, School District, and School Bond Debt Funding. Concerned for the coastal communities that rely on the Ferry. • Assembly Member Turner had no comment. • Assembly Member Arndt expressed concerned about the oil spill at the hospital and requested a full report be submitted to the Assembly as soon as possible. Kodiak Island Borough Assembly Regular Meeting Minutes April 16, 2020 Page 4 of 5 Assembly Member Dvorak had no comment. Assembly Member Skinner is preparing to send the Assembly members evaluation packets for the Borough Manager's annual review. There are two executive session scheduled for discussion of the evaluation. Requested that the information for attending the Borough Assembly Meetings be more prevalent on the Agendas and the Borough Website. Thanked the Assembly, staff and any public tuned in. ANNOUNCEMENTS There will be a Special Meeting on the 231 of April to discuss the applicants for the Borough Clerks position. The next Assembly work session is scheduled on Thursday, April 30, 2020 at 6:30 p.m. The next regular meeting is scheduled on Thursday, May 7, 2020 at 6:30 p.m. via teleconference. EXECUTIVE SESSION ADJOURNMENT ARNDT moved to adjourn the meeting. ROLL CALL VOTE ON THE MOTION CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, Turner and Arndt. The meeting adjourned at 8:22 p.m. ATTEST: (1;�xe� IIIX14CV41�- Ta a Welinsky, o ough C(erkv Kodiak Island Borough April 16, 2020 KODIAK I AN OROUGH I m oberts, Mayor Approved on: May 7, 2020 Assembly Regular Meeting Minutes Page 5 of 5