06/09/2020 Regular MeetingFIRE PROTECTION AREA NO.1 BOARD
REGULAR MEETING — — — -
: PANNED June 9, 2020 6:00pm. 4. ;
BAYSIDE FIRE HALL
JUN 1 ; 2020
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chair Paul VanDyke called the regular meeting to order at 6:00 PM.
2. ROLL CALL
Board Members present were Chair Paul VanDyke, Richard Carstens, Mike Dolph. Craig
Walton and Aaron Griffin were absent. A quorum was established. Also present were Fire Chief
Howard Rue and E/F staff Patricia Valerio. Visitor's present were Scott Arndt, Charles
Waggoner, Judy Carstens, Duane Dvorak, and Lauri Whiddon, Kodiak Island Borough Human
Resources Specialist.
3. ACCEPTANCE/APPROVAL OF AGENDA
CARSTENS MOVED to accept the agenda. DOLPH seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF MINUTES
CARSTENS MOVED to approve the minutes of April 15, 2020. WALTON seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGEMENT OF FINANCIAL REPORT
CARSTENS MOVED to accept the financial report as submitted. DOLPH seconded.
6. VISITOR COMMENTS - none
7. FIRE CHIEFS REPORT
Chief Rue reported on the exterior renovations: roof shingled, foundation painted, trim mostly
done, electrical trim and boxes need to be done. Chair Van Dyke brought up that there needs to
be outlets and proper fixtures on the outside for Christmas lights because that was an issue that
was presented to him. Chief said that the project is estimated to be finished in three to four
weeks.
8. CHAIR PERSON'S REPORT
Paul Van Dyke said there was nothing to report, it would be covered in the meeting.
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9. NEW BUSINESS
HIRING NEW CHIEF
Chair Van Dyke briefly went over what was available in the packets and asked
Lauri Whiddon, Kodiak Island Borough Human Resources Specialist, if she
would like to speak about this topic. Lauri summarized the process up to present
date. Created binders for the Board with instructions for the review process. There
were 10 applicants total. She needs to check with the Borough attorney before
releasing to publish online. All applicants were made aware that this is a fully
public process and all of them were okay with Executive Sessions happening.
Lauri reiterated that the process will be as transparent to the public as they can
possibly make it. She asked the Board to not share these binders with anyone or
make any phone calls to references or anything like that. Want to make sure the
process is done correctly. After final scores are in the Board will make a motion
to select the top three candidates and send selection to the Borough Manager.
There will be an Essential Employee letter to make travel easier once the top three
candidates have been selected.
The Board discussed the Fire Fighter III certification and whether that was an
error or if it deterred other candidates from applying. Lauri clarified that the
position is open until filled and is still listed on the Kodiak Island Borough
website. Chair clarified the goal tonight was to get the applications to the Board
members to begin review.
Non -bias and conflict of interest were discussed by the Board.
CARSTENS MOVED to declare non -conflict with board member Aaron Griffin's
and his position as a fire chief on the Coast Guard Base.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY. (Excluded
Aaron Griffin from vote)
Chair Van Dyke asked the Board if they would be able to review and rate the
applicants that they have received by next Tuesday. Board confirmed yes, they
will be ready to discuss at next meeting.
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Chair Van Dyke discussed the memorandum that he sent to the Manager and that
the Manager had not responded yet. Chief Rue was tasked with contacting Western
Springs to find out more on that end. Chair Van Dyke and Chief Rue will both try
to follow up with their tasks.
10. VISITOR COMMENTS
Judy Carstens — Discussed the concern of the locale of the candidates.
Lauri was asked how many local applicants there were — 4 Kodiak applicants.
Jason Waggoner — Concerns with conflict of interest. And recognized Chief Rue and all that he
has done for the department since he has been here.
Mike — Asked that the fire fighters get a chance to meet the applicants for an understanding of
personalities. Keep the good momentum that Chief Rue has started going.
11. BOARD MEMBERS COMMENTS
P. VanDyke — Thank you to Scott Arndt for bringing Chief Rue to Kodiak. All please remember
that the meetings and interviews are open to the public, so please come and participate.
H. Rue — This has been the best 5 years of my life, thank you. It has been fun to watch this place
grow and my heart is with you all.
R. Carstens — Its been a good 5 years. I wish for the future that we build on what we have going
here. Good job guys.
M. Dolph — Representation of the Board is that we will work together. This will be an intense
process, but we will come up with a positive result.
A. Griffin — Appreciate the Board's support — looking forward to working on this. Public, please
do not read into the banter between Chief Rue and I — it is Chiefs being Chief s. Jason, I wasn't
involved last time, but the Fire community knew things were rocky and ultimately the process
worked, and we received a stellar fire Chief. Process does its job — this one will to. We all want
the best candidate for the job and the department.
13. NEXT MEETING SCHEDULE — Tuesday June 16, 2020.
14. ADJOURNMENT
GRIFFIN MOVED to adjourn the meeting. CARSTENS seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
The meeting was adjourned at 6:53 p.m.
SUBMITTED BY:
Ptncia Valerio, Board Secretary
KIB Engineering/Facilities Department
APPROVED BY:
Chair Paul VanDyke
Fire ProtectionArea #1
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Date: C//6/ -,u