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2020-05-07 Regular MeetingKODIAK ISLAND BOROUGH Assembly Regular Meeting Teleconference May 7, 2020 A regular meeting of the Kodiak Island Borough Assembly was held on May 7, 2020 via teleconference. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Roberts led the Pledge of Allegiance. Present via teleconference were Mayor Bill Roberts, Assembly members Scott Arndt, Duane Dvorak, Julie Kavanaugh, Andy Schroeder, Rebecca Skinner, Dennis Symmons, and James Turner. Also present were Borough Manager Michael Powers, Borough Clerk Tara Welinsky and Deputy Clerk Alise Rice. ATTENDANCE BY ROLL CALL: Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, Symmons, and Turner. APPROVAL OF AGENDA AND CONSENT AGENDA All items listed with an asterisk (*) are considered to be routine and non -controversial by the Assembly and will be approved by one motion. There will be no separate discussion of these items unless an Assembly member so requests, in which case the item will be removed from the Consent Agenda and considered in its normal sequence on the agenda. * Regular Meeting Minutes Of April 16, 2020. * Special Meeting Minutes Of April 23, 2020. * Special Meeting Minutes Of April 30, 2020. * Municipal Clerks Week Proclamation. * Mental Health Awareness Month Proclamation. * Longevity Awards 10 Years - Martha Barnett, Projects Assistant 10 Years - Eddie Arellano, Kodiak Fisheries Research Center Maintenance Engineer 15 Years - Sheila Smith, Community Development Secretary III ARNDT moved to approve the agenda and consent agenda. ARNDT moved to amend the agenda and consent agenda by moving Municipal Clerks Week Proclamation, Mental Health Awareness Month Proclamation, and Longevity Awards under Awards and Presentations for discussion. ROLL CALL VOTE ON MOTION TO AMEND THE AGENDA AND CONSENT AGENDA CARRIED UNANIMOUSLY: Dvorak, Kavanaugh, Schroeder, Skinner, Symmons, Turner, and Arndt. Kodiak Island Borough Assembly Regular Meeting Minutes May 7, 2020 Page 1 of 8 ROLL CALL VOTE ON MOTION TO APPROVE THE AGENDA AND CONSENT AGENDA AS AMENDED CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Symmons, Turner, Arndt, and Dvorak. APPROVAL OF MINUTES *Regular Meeting Minutes Of April 16, 2020, Special Meeting Minutes Of April 23, 2020, and Special Meeting Minutes of April 30, 2020 were approved under consent agenda. CITIZENS' COMMENTS None. AWARDS AND PRESENTATIONS • *Municipal Clerks Week Proclamation was approved under consent agenda. • Mayor Roberts Proclaimed May 2020 As Mental Health Awareness Month And Urge All Citizens, Government Agencies, Public And Private Institutions, Businesses And Schools In Kodiak To Increase Awareness And Understanding Of Mental Health, Recommit To The Steps Our Citizens Can Take To Protect Their Mental Health, And The Need For Appropriate And Accessible Services For All People With Mental Illnesses At All Stages. • Manager Powers announced the Longevity Award recipients. Ten Year Longevity Award to Martha Barnett, Ten Year Longevity Award to Eddie Arellano, Kodiak Fisheries Research Center Maintenance Engineer, and a Fifteen Year Longevity Award to Sheila Smith, Community Development Secretary III. • Third Quarter Budget Presentation — Received a presentation for the Third Quarter Budget from Dora Cross, Finance Director. COMMITTEE REPORTS None. PUBLIC HEARING 1. Ordinance No. FY2020-19 Amending Kodiak Island Borough Code Section 2.30.020, General Rules. DVORAK moved to adopt Ordinance No. FY2020-19 Amending Kodiak Island Borough Code Section 2.30.020, General Rules. Mayor Roberts opened the public hearing. Hearing and seeing none Mayor Roberts closed the public hearing and reconvened the meeting. DVORAK moved to amend section E line 84 to change to the word Mayor to Manager. Mayor Roberts recessed the meeting at 7:22 p.m. Mayor Roberts reconvened at 7:27 p.m. Kodiak Island Borough Assembly Regular Meeting Minutes May 7, 2020 Page 2 of 8 KAVANAUGH moved to amend the main motion by inserting on line 83 'which makes attendance by the assembly and mayor inappropriate, issued by the President the Governor of Alaska or the Mayor which includes areas within the borough of Alaska and insert on line 84 the word Borough in front of the word Mayor. KAVANAUGH moved to amend the main motion to extend the existing emergency ordinance for an additional 30 days. KAVANAUGH moved to table until next Thursday's work session and call for a special meeting. ROLL CALL VOTE ON MOTION TO TABLE UNTIL NEXT THURSDAY'S WORK SESSION AND CALL FOR A SPECIAL MEETING CARRIED FOUR TO THREE: Skinner, Dvorak, Kavanaugh, and Schroeder (AYES); Symmons, Turner, and Arndt (NOES). KAVANAUGH withdrew her motion to extend the existing emergency ordinance for an additional 30 days. KAVANAUGH withdrew her motion to amend the main motion by inserting on line 83 'which makes attendance by the assembly and mayor inappropriate, issued by the President the Governor of Alaska or the Mayor which includes areas within the borough of Alaska and insert on line 84 the word Borough in front of the word Mayor. ROLL CALL VOTE ON MOTION TO AMEND SECTION E LINE 84 TO CHANGE TO THE WORD MAYOR TO MANAGER FAILED SEVEN TO ZERO: Schroeder, Skinner, Symmons, Turner, Arndt, Dvorak, and Kavanaugh (NOES). BOROUGH MANAGER'S REPORT Manager Powers reported on the following: • Governor Dunleavy's Phase II reopening and how it the affects the Borough. • Working towards re -opening the Borough Building, Kodiak Fisheries Research Center, and the Landfill. • Cares Funding update on how monies can be disbursed, and the guidance received. • The Community of Karluk has been in contact in regards to community assistance. • The number of cruises ships coming to Kodiak is now to six, and expecting more cancellations. • Reminded the public of the budget workshop on Saturday. • The Bayside Siding project has begun. • The travel ban for the Borough employees is still in effect until June 1�' • The Alaska Municipal League Summer Meeting is going forward as 'in person'. • International City/County Management Association Annual Fall Conference will be an electronic event this year. MESSAGES FROM THE BOROUGH MAYOR Mayor Roberts spoke on the Cares Act monies and the school bond debt reimbursement. UNFINISHED BUSINESS None. NEW BUSINESS Contracts Kodiak Island Borough Assembly Regular Meeting Minutes May 7, 2020 Page 3 of 8 Contract No. FY2020-34 Kodiak Outdoor Warning Siren System Replacement Project. ARNDT moved authorize the Borough Manager to execute Contract No. FY2020-34 with Federal Signal Corporation for the Kodiak Island Borough Outdoor Warning Siren Replacement in an amount not to exceed $530,741.54. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. 2. Change Order No. 5 Amending Contract No. FY2018-28 Architectural and Engineering Services Term Contract for the Providence Kodiak Island Medical Center Retaining Wall Repair Project. KAVANAUGH moved to authorize the Borough Manager to execute Change Order No. 5 Amending Contract FY2018-28 with Jensen Yorba Wall, Inc. of Juneau, Alaska for Architectural and Engineering Services Term Contract in an amount not to exceed $112,491. ARNDT moved to postpone indefinitely. SKINNER moved to amend the motion and postpone to the regular meeting of July 2, 2020. Mayor Roberts recessed the meeting at 8:52 p.m. Mayor Roberts reconvened the regular meeting at 9:00 p.m. KAVANAUGH moved to reconsider the vote on the amended motion to postpone to the regular meeting on July 2, 2020. "clerk note: Mayor Roberts called for the vote to amend the motion and postpone to July 2, 2020. ROLL CALL VOTE ON MOTION TO AMEND THE MOTION AND POSTPONE TILL JULY 2, 2020 CARRIED FOUR TO THREE: Skinner, Symmons, Turner, and Arndt (AYES); Dvorak, Kavanaugh, and Schroeder (NOES). ROLL CALL VOTE ON MOTION TO RECONSIDER CARRIED FOUR TO THREE: Dvorak, Kavanaugh, Schroeder, and Symmons (AYES); Arndt, Skinner, and Turner (NOES). ROLL CALL VOTE TO AMEND THE MOTION AND POSTPONE TO JULY 2, 2020 CARRIED UNANIMOUSLY: Turner, Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, and Symmons. Resolutions 1. Resolution No. FY2020-25 Authorizing Terms And Conditions For Sale Of A Tax Foreclosed Property Legally Described As The SE1/4 NE1/4 SE1/4 WITHIN SECTION 30, TOWNSHIP 30 SOUTH, RANGE 29 WEST SEWARD MERIDAN, LARSEN BAY Formally Owned by Dorothy Beeching. As A Result Of The Tax Foreclosure Procedure The Parcel Was Attained by Clerks Deed Case Number 3KO-08-27 Cl Signed June 22, 2009 Recorded As Document 2009-001136-0 on 6/26/2009. DVORAK moved to adopt Resolution No. FY2020-25. Kodiak Island Borough Assembly Regular Meeting Minutes May 7, 2020 Page 4 of 8 ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Symmons, Turner, Arndt, and Dvorak. 2. Resolution No. FY2020-26 Authorizing Terms And Conditions For Sale Of A Tax Foreclosed Property Legally Described As FRACTIONAL W'/z E Yz NE 1/4 SE 1/4 SE %; W'/z NE 1/4 SE /< SE '/4 AND FRACTIONAL NW '/4 SE '% SE '% OF PROTRACTED SECTION 14, T31 S R29W SEWARD MERIDAN; Formally Owned By The Estate Of Willie Norell. As A Result Of The Tax Foreclosure Procedure This Parcel Was Attained by Clerks Deed Case Number 3KO-08-27 Cl Signed June 22, 2009 Recorded As Document 2009-001136-0 on 6/26/2009. KAVANAUGH moved to adopt Resolution No. FY2020-26. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Symmons, Turner, Arndt, Dvorak, and Kavanaugh. 3. Resolution No. FY2020-27 Mandating Electronic -Only Distribution Of Non -Privileged Meeting Materials And Communications. DVORAK moved to adopt Resolution No. FY2020-27. ROLL CALL VOTE ON MOTION FAILED FOUR TO THREE: Symmons, Turner, Arndt, and Kavanaugh (NOES); Skinner, Dvorak, and Schroeder (AYES). 4. Resolution No. FY2020-30 Of The Kodiak Island Borough Assembly Authorizing The Borough To Issue A Refunding Revenue Bond To Refund All Or A Portion Of The Principal Installments Of The Outstanding Solid Waste Disposal Facility Revenue Bond, 2011, Of The Borough And To Pay Costs Of Issuing The Bond; Fixing Certain Details Of Such Bond; Authorizing Its Sale; And Providing For Related Matters. ARNDT moved to adopt Resolution No. FY2020-30. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. 5. Resolution No. FY2020-31 Of The Kodiak Island Borough Assembly Authorizing The Borough To Issue A General Obligation School Refunding Bond To Refund Certain Principal Installments Of Outstanding General Obligation School Bonds Of The Borough And To Pay Costs Of Issuing The Bond, Fixing Certain Details Of Such Bond, Authorizing Its Sale, And Providing For Related Matters. KAVANAUGH moved to adopt Resolution No. FY2020-31. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Turner, Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, and Symmons. Ordinances for Introduction None. Other Items Kodiak Island Borough Assembly Regular Meeting Minutes May 7, 2020 Page 5 of 8 Letter To Alaska Delegation Regarding Assistance To Municipalities Related to COVID- 19. KAVANAUGH moved to approve Letter To Alaska Delegation Regarding Assistance To Municipalities Related to COVID-19. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Dvorak, Kavanaugh, Schroeder, Skinner, Symmons, and Turner. 2. Salary Range Adjustment For Hiring Of New GIS Analyst. ARNDT moved approve salary Range 19 Step D for hiring of new GIS Analyst. DVORAK moved to amend the motion to reflect Range 19 Step F. ROLL CALL VOTE ON MOTION TO AMEND TO RANGE 19 STEP F CARRIED FOUR TO THREE: Dvorak, Kavanaugh, Schroeder, and Skinner (AYES); Symmons, Turner, and Arndt (NOES). ROLL CALL VOTE ON MAIN MOTION AS AMENDED CARRIED FOUR TO THREE: Kavanaugh, Schroeder, Skinner, and Dvorak (AYES); Symmons, Turner, and Arndt (NOES). CITIZENS' COMMENTS None. ASSEMBLY MEMBERS' COMMENTS • Assembly Member Dvorak commented on the Managers budget and protocols for re- opening the Borough. • Assembly Member Kavanaugh spoke on the Cares Act and mental health advocates due to COVID-19. Thanked the Borough Manager for his work on the mitigation plan for re -opening the Borough building. Encouraged that they will be able to meet in person again. • Assembly Member Turner spoke about his activities with the City of Kodiak to create grants from the Cares Act monies. • Assembly Member Arndt suggested meeting in person for the budget work session on Saturday or postpone till the following Saturday. • Assembly Member Schroeder expressed his concern that the Assembly may be postponing meetings to often. Supportive of Assembly Member Turner's participation with the city in creating grants from the Care Act. Requested the Assembly bring the fire station location discussion back to the agenda for discussion. • Assembly Member Skinner shared her concerns on the Governor's new mandate for meeting in person. Spoke on the budget and the time constraints they are facing. • Assembly Member Symmons thanked the Assembly for their dedicated participation over the past few months. Kodiak Island Borough Assembly Regular Meeting Minutes May 7, 2020 Page 6 of 8 SKINNER moved to extend the meeting to 11:00 p.m. ROLL CALL VOTE ON MOTION CARRIED FOUR TO THREE: Kavanaugh, Schroeder, Skinner, and Dvorak (AYES); Symmons, Turner, and Arndt (NOES). ANNOUNCEMENTS The next Assembly work session is scheduled on Thursday, May 14, 2020 at 6:30 p.m. The next regular meeting is scheduled on Thursday, May 21, 2020 at 6:30 p.m. in the Borough Assembly Chambers. Notice of Public Meetings and Assembly meeting agendas are available on the KIB website, posted on the KIB Facebook page, and posted at Safeway. For those who do not have internet, you may call the Borough meeting notification line at (907) 486-9315. EXECUTIVE SESSION 1. Execution Session - Borough Manager's Performance Evaluation. SKINNER moved to convene into executive session to discuss the Borough Manager's Performance Evaluation. A subject that qualifies for executive session under the authority of KIBC 2.30.030(F)(1 )(c) for the purpose of discussing matters which may tend to prejudice the reputation or character of a person. ROLL CALL VOTE ON MOTION CARRIED FOUR TO THREE: Schroeder, Skinner, Dvorak, and Kavanaugh (AYES); Symmons, Turner, and Arndt (NOES). The Mayor inquired whether each member was situated such a location where they were able to participate in the executive session without breaching the security of the executive session by allowing other persons who are not authorized to be in the meeting to hear the executive session. All Assembly Members stated that they were in a secure location. KAVANAUGH moved to invite the Borough Mayor and those members of the Assembly who chose to participate from a secure location into executive session. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Symmons, Turner, Arndt, Dvorak, Kavanaugh, and Schroeder. After the vote, Mayor Roberts recessed the regular meeting and convened the executive session. Upon returning from the executive session, Mayor Roberts reconvened the regular meeting and announced that no action was to be taken as a result of the executive session. ADJOURNMENT KAVANAUGH moved to adjourn the meeting. ADJOURNMENT BY ROLL CALL: Symmons, Turner, Arndt, Dvorak, Kavanaugh, Schroeder, and Skinner. Kodiak Island Borough Assembly Regular Meeting Minutes May 7, 2020 Page 7 of 8 The meeting adjourned at 11:00 p.m. KODIAK ISLAND BOROUGH ATTEST: i — i liam Roberts, Mayor LAIi . Rice, Clerk, Acting Clerk Kodiak Island Borough Assembly Regular Meeting Minutes May 7, 2020 Page 8 of 8