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1994-01-17 Regular Meeting t ORIGINAL WOMENS BAY SERVICE AREA REGULAR BOARD MEETING JANUARY 17, 1994 A regular meeting of the Womens Bay Service Area Board was held January 17,1994 in the Womens Bay Fire Hall, Sargent Creek Road, Kodiak, Alaska. The meeting was called to order at 7:10 PM. `s ROLL CALL There were present: David Conrad Chairperson Laurie Madsen George Lee Secretary Jean Barber Vice Chair John Burt Ed Gondek Absent: Bob Tarrant comprising a quorum of the'Board. Guests: None REGULAR MEETING APPROVAL OF MINUTES / W.B.S.A. Board meeting minutes of December 6, 1993 were read by all members and were approved with no changes. Conrad opened the regular meeting. t OLD BUSINESS Conrad opened the floor to discussion of old business. Lee asked if a letter had been sent to the utility companies regarding flagging their above ground devices to prevent damage from snow removal. Conrad stated that he had drafted a letter for approval of the Board. The letter was read to the Board and approved as written. Conrad stated that he would type and send copies out. F x Conrad opened the subject of the agreement with the property owners on the recently annexed parcel of land. He stated that he went to speak with the Mayor and was of the opinion that the roads that are within the annexed portion would in the future be platted and that the Service Area would be responsible for maintenance. Conrad stated that the Mayor suggested that the Board could go to the owners and work out a payment arrangement to help s pay the cost for maintaining the " Driveway portion ". a Conrad stated that what the question boiled down to is that if there is enough money being expended on this road section to hassle with another agreement. He asked for the Boards general consensus on this matter. Barber stated that her opinion was that since the annexed portion had gone before the voter and had passed that the area should be maintained. Madsen stated that she believed that the election had settled the issue that the area would be serviced if annexed. Conrad stated that he had questions on the entire process. He said that he did not want to go through the entire discussion again. Burt stated that he thought that the service should be done on the lower road only. Gondek stated that both sections of the road should be maintained. Lee stated that the roads should be maintained to the property lines. General discussion opened pertaining to the possible sale of lots in the annexed portion to add revenue from this area. Conrad stated that the consensus was to maintain the road sections and that he would inform the contractor of the decision. Conrad stated that he had signed and obtained the bills from A.K. and the total was $5460.70 to date for snow removal and maintenance. Conrad reviewed the invoices and commented on the expenditures. Aft The culvert problem at the "Eller" property was brought up. Conrad stated that the culvert at Forest Blau's duck pond had helped to back up the culvert. He had A.K. pullout a short section of culvert to eliminate the problem. Mr. Blau had called Conrad and requested that from now on that if the Service District was going to do a project near a residence that the property owners be notified prior to the work being preformed. Conrad stated that he told Mr. Blau that was a reasonable request and that he would attempt to do that from now on. Gondek stated that he believed that if the ditches were sloped this summer the drainage problem would be solved. s Discussion into placing a culvert in the area. Past placement of culverts in the District was discussed. Conrad stated that the Snow Bruins had contacted him pertaining to the collection of Christmas Trees. They asked where they could stockpile trees in the Jack Lake area. Conrad suggested that the trees could be placed in the turnaround area at the end of the road. He stated that the trees were to be placed in the lakes for habitat enhancement. Conrad asked if there was any old business or discussion of road maintenance to date. Burt stated that he had someone state that they had got a flat due to the size of the gravel being used on the roads. Conrad stated that he was asked if the roads were to be swept due to the gravel on the roads. He also stated that a resident had requested that the roads to their residence be graveled for a funeral reception. He told the residents that he could not authorize that. A.K. was called out to gravel the intersections and hills in the entire Service Area to avoid any accidents. NEW BUSINESS Conrad opened the meeting to discussion of new business. Madsen asked if an agenda for the meetings could be made. She also stated that she would be willing to help with the preparation of an agenda. Conrad stated that all members would have to get any business to him for the meeting prior to preparation of the agenda. Conrad stated that he could prepare an agenda. z The budget package was introduced and the process was t discussed. Conrad stated that the Borough wanted the budget in by the 4th of February. He told the Board that he did not see how this date could be met due to when the package was received. He stated that he would contact the Finance Department and ask about this date for requested completion. Conrad reviewed the Budget process and asked if a date for a Budget Worksession could be set. Madsen asked if the meeting could be set for the middle of February with the budget hearing in the middle of March. Discussion pertaining to the budget changes opened. This discussion included possible mill rate cuts, road projects for the next fiscal year, fees for administration by the Borough, excess funds in the Borough General Fund. Madsen requested that the planning meeting be held the February 21, and the Budget Hearing be held March 21. Conrad suggested February 7th for the worksession and set the Budget Hearing at the first meeting. Discussion into the need for a worksession opened. With the amount of discussion it was decided that a meeting was needed. Conrad stated that he would obtain more information on the budget process prior to the next meeting. Work session was set for February 7, 1994, and the Budget hearing tentatively for March 21, 1994. Lee stated that he had received a complaint from Mr. Schwantes that the run off from Otter Ave. was flooding the lower part of his property. Conrad stated that he would contact A.K. about this. Gondek reported that in the area of his house the pitch of the road had been changed towards the creek. He asked that this be corrected in the future. Conrad opened discussion pertaining to the purchase of a PPV Fan for the Fire Company. He asked that $1500 purchase be approved. Discussion of the purchase was held by the Board. MOTION A motion was made to approve the expenditure of up to $1500.00 for the purchase of a PPV Fan by the Fire Department. Lee, seconded by Burt Vote on motion: Ayes: Barber, Gondek, Lee, Burt, Madsen, Conrad Noes: None Motion Carried: Ayes: 6 Noes: 0 Conrad asked for any additional business. No further business. MOTION A motion was made to adjourn. Lee, seconded by Burt. Vote on motion: Voice vote, unanimously approved. ATTEST: QJ PRESIDING OFFI R SECRETARY