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1994-02-21 Regular Meeting LIAR 23 94 ORIGINAL KODIAK 6LAMU BOROUGH CLERK'S OFFICE WOMENS BAY SERVICE AREA € SPECIAL BOARD MEETING FEBRUARY 21, 1994 A Special Meeting of the Womens Bay Service Area Board was held February 21,1994 in the Womens Bay Fire Hall, Sargent Creek Road, Kodiak, Alaska. The meeting was called to order at 7:12 PM. ROLL CALL There were present: David Conrad Chairperson George Lee Secretary Jean Barber Vice Chair Bob Tarrant Absent: Laurie Madsen, Ed Gondek, John Burt comprising a quorum of the Board. Guests: Mike Jackson SPECIAL MEETING Conrad opened the meeting and stated that this meeting was called to discuss the FY 95 Road Service Budget. He stated that he had contacted the Borough Finance and had the following items to report. The valuation that taxes are based on for taxation was calculated on the following amounts. 1. Real Property $28,900,000.00 2. Personal Property $2,300,000.00 Conrad explained what these amounts represented. He stated that he had done the calculations to reduce the Road Service Budget by 1 mil as requested at the previous meeting. Conrad commented that this 1 mill deduction would equal a $31,200.00 cut in the total budget, or a 28% drop in the budget. Barber stated that she did not realize that a 1 mil drop would effect the budget that drastically. Conrad stated that this would be about a $96.00 reduction per year per one hundred thousand dollar valuation. APN Oft Barber stated that for a two hundred thousand dollar property a resident would the save about $200.00 per year in taxes. A general comment was made that the Borough was looking at raising taxes. Conrad commented that he believed that to be a true statement, however asked that if every time the Borough raised taxes, should this Board cut mil rates to balance residents personal budgets. Barber asked how a 1/2 mil cut would effect the budget. Conrad stated that he had calculated a 1/2 mil cut as well. He stated that this would obviously result in a 14% cut in the total budget. General discussion pertaining to the mil rate drop opened. Conrad stated that he had talked to the Borough Mayor, the Finance Department and that they stated that if a reduction was deemed necessary, a 1/2 mil cut this year would be the most prudent reduction. The budget line items were reviewed one at a time at the 1/2 mil reduction. Conrad stated that he had attempted to distribute the monies in the most utilized lines of the budget. He stated that the members should feel free to make any recommendations for changes in the individual line items. General discussion pertaining to the 1/2 mil reduction estimated budget. Conrad stated that at the last meeting, the Board had discussed the utilization of the Fund Balance monies. He stated that perhaps the Board should consider waiting to transfer the Fund Balance monies until specs for projects are prepared and notice for bid awards go public. This would be the time to request that the Assembly endorse the transfer of the Special Funds into the capital section of the budget to pay for any capital projects the Board commits to. The Board members all agreed that this transfer should wait until the projects were on line. General discussion into the possibility of the release of the ISTEA Monies opened. Aft AMk Conrad stated that he was pessimistic that the monies would be seen in the near future. Conrad stated that he had received a letter from the Borough that said a detailed work plan should be prepared by the Service Area Boards and that this plan was going to be prepared by all of the Board members and not by one person ! alone. He stated that he had done all of the leg work to date for this Board and that it was time that other members become involved. MOTION A motion was made to recommend reduction of the Road Service Budget by one half mil for the FY 95 Womens Bay Road Service District. Lee, seconded by Tarrant Vote on motion: Voice vote, unanimously approved. General discussion by the Board continued regarding the Budget and the budget process.' MOTION A motion was made to forward the Budget as presented with the half mil decrease for the Road Service District to the Budget Hearing for review and approval of the Service Area Board. Lee, seconded by Tarrant Vote on motion: Voice vote, unanimously approved. Conrad opened discussion pertaining to the Work Plan. He stated that at the last meeting the Board had discussed the seal coating of two miles of paved road, and to follow behind KEA and improve the ditches as their work progresses. Conrad stated that the Board should consider performing some work with the monies that have not been spent to date in the present fiscal year rather than carrying monies over to the next year. He stated that all of this years money did not have to be spent but it made sense to do as much work prior to the end of June. APA i The Board began discussion into possible projects for the E next fiscal year. The following projects were listed for consideration: 1. Culvert and ditch improvement along Womens Bay Drive. 2. Culvert installation on Bells Flats Road at proposed "new" driveway. 3. Improve ditching along Bells Flats Road 4. Culvert /Ditch improvement on Pavlov Circle 5. Deal with standing water at the entrance to the Russian Creek Side. 6. Panamaroff Park water situation. (Water at roadway) 7. Water /ditch problem at the end of Noch Drive. (From pavement to the end of the road) 8. Culverts near Beaver Pond. Clean existing if found of install new. 9. Finish work near Eller /Blau properties. 10. Brushing of shoulders where needed or as directed. 11. Dust control on Bells Flats Road. 12. Pursue repair of the "hump" on Russian Creek Road created by Island Cable TV. 13. Pursue use of reclaimed asphalt for road topping. The Board decided to perform the work for Chiniak Drive area, Russian Creek Road entrance area, seal coating 2 miles of pavement, following KEA line replacement with ditch /culvert improvements, and a dust control product for experimental application on Bells Flats Road for the FY 95 budget. The other listed projects to be preformed in 1994 as the budget allows. Discussion of small projects that could be preformed this year were discussed further. Barber suggested that the Board should consider contacting the school bus drivers for any comments on the roads that they drive. Conrad thanked the Board members present for their hard work this evening and that he would prepare the proposed budget and work plan for submission to the Borough. The next meeting, the Budget Hearing, was set for March 14, 1994, at 7:00 PM. 1 3 ' Aft i MOTION A motion was made to adjourn. Lee, seconded by Barber Vote on motion: Voice vote, unanimously approved. ATTEST: PRESIDING OFFICER SECRETARY