1994-03-14 Regular Meeting o
R%INAL 1
NOMENS BAY SERVICE AREA
SPECIAL BOARD MEETING - BUDGET HEARING
t MARCH 14, 1994
A regular meeting of the Womens Bay Service Area Board was
held March 14, 1994 in the Womens Bay Fire Hall, Sargent
Creek Road, Kodiak, Alaska. The meeting was called to order
at 7:20 PM.
ROLL CALL
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There were present:
Jean Barber
Bob Tarrant
Ed Gondek
John Burt
David Conrad Chairperson
George Lee
Laurie Madsen
Absent:
None
comprising a quorum of the Board.
Guests: Dale Rice, Denise Fontane, Butch Fitzjearl,
Jim Graham, David Rittenhouse
SPECIAL MEETING
APPROVAL OF AGENDA
Agenda approved, unanimous voice vote.
APPROVAL OF MINUTES
Minutes of February 7, 1994 and February 21, 1994 were
reviewed approved as corrected.
MOTION
Lee,
seconded by Burt.
Vote on Motion:
Voice vote, unanimous approval.
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Conrad opened the meeting by stating that the purpose of the
meeting was to review and recommend approval of the F.Y.95
Service Area Budgets to the Borough Assembly for
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incorporation into the F.Y. 95 Kodiak Island Borough Budget.
CITIZENS COMMENTS
Mr. David Rittenhouse was recognized and given the floor.
Rittenhouse stated that since the house across the street
(Kalsin Dr.) had been built and the long steep driveway had
been added, a water problem had developed on his property,
causing a previously dry area to become swampy and at times
cutting a trench in front of his garage.
y He stated that this driveway was causing gravel to block the
culverts, that in the past had drained the road section
above his property and asked if the Board would look into
the problem.
Conrad stated that Rittenhouse had informed him of this
problem and he had discussed it with Mr. Graham of AK
Construction. He added that not much could be done until the
ground had thawed and the ditches were clear of ice, but
that the Board would examine the area and attempt to develop
a satisfactory solution to this situation.
COMMITTEE REPORTS
Fire Department Chief Rice was asked to make a brief report
on the Fire Department at this time.
Rice stated that in the passed year eleven calls had been
responded too. He pointed out that in the past year, several
equipment purchases were made with the help of fund raisers
by the Department and the Community Council which aided in
stretching the budget a little further.
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He stated that the officers of the Department had prepared a
tentative budget for FY 95 and that the insurances were the
major area of increase.
OLD BUSINESS
Conrad requested that the Fire Budget and work plan be
F reviewed and approved first to allow Rice to answer
questions and to be excused early.
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He stated that the proposed Fire Department Budget was
basically the same as the previous year with the exception
of the increases for the three percent accounting fee and a
recommended five percent inflationary increase in the
insurance line items.
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Conrad added that ten thousand dollars was proposed to be
transferred from the Special Revenues Fund Balance for the
t painting of the exterior of the Firehouse and that the Nine
Hundred Dollars ($900.00) placed in the equipment rental
line was from this transfer to cover manlift rental.
In addition, the garage doors would also be replaced with
this fund transfer. He added that Thirty Two Thousand Eight
Hundred Dollars ($32,800.00) was the amount in the Special
Revenues Fund.
K The proposed FY 95 Fire Budget was Fifty Nine Thousand Seven
Hundred Dollars ($59,700.00), which included the Ten
Thousand Dollar ($10,000.00) transfer for building
maintenance.
Lee added that all but a small amount of the cost for the
equipment purchased in the last year had been paid for by
the fund raisers and a Three Hundred Fifty Dollar ($350.00)
3 donation from the Chief Petty Officers Association.
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MOTION
A motion was made to accept the proposed Fire Department
r Budget and work plan for FY 95 as submitted for
recommendation to the Borough Assembly.
Lee,
seconded by Madsen.
VOTE ON MOTION:
Voice vote, unanimously approved.
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Conrad requested that the Board members take a few minutes
to look over the proposed Road District Budget and develop
their questions.
Conrad stated that he had prepared the proposed budget from
the discussions and information from the passed few meeting
and believed that it reflected the direction that the
members wanted to take for the next fiscal year.
Conrad reviewed the proposed project list from the previous
meetings.
Burt stated that with the intent of the Board to improve the
ditching and culverts in conjunction with KEA's ten year
proposed line upgrade, that we should make sure that the
Board was not doing the work that was KEA's to do.
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General discussion of KEA's line replacement plan opened.
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Review of the proposed projects continued.
Conrad stated that seal coating had been discussed and that
this should not be preformed until the Utility Companies had
completed the needed road cuts and patching. He added that
due to the cost of this job, specifications would have to be
prepared and that the job would have to go through the bid
process.
Dust control on the section of Bells Flats Road was opened.
Conrad stated that two experiments had been discussed. The
first to purchase a "dust control" product, and second to
obtain reprocessed asphalt to be placed on top of the
gravel. Short section of both products to be used to see
which would work the best and last the longest.
Installation of additional culverts and improved ditching on
the gravel roads was reviewed.
Conrad recognized Mr. Butch Fitzjearl.
Fitzjearl requested that the Service area install a culvert
at his property on the Chiniak Highway. He stated that his
property was in the Service Area and since the Board had
instaled one culvert per property in the past, that he
should be entitled to a culvert.
Conrad stated that more information would be needed since
Fitzjearl's property adjoined the State Right of Way. He
added that Mr. Jim Rippey had asked him about a culvert for
his property and that he would contact the State for more
information.
The water problem at Panamarof Park was discussed and a copy
of the State Permit was circulated for review. It was stated
that a permit was needed because this was a salmon stream
and that certain time frames are assigned by the State for
work in these areas.
Conrad stated that the Board had decided to recommend that
the Road Service Mill Rate be cut by one half mil (1/2) due
to the balance in the Special Revenues Fund.
Fitzjearl asked why the mil rate was not being cut by a full
mil.
Conrad explained that the Board had examined a one mill cut
and that the members felt that this could be too drastic a
cut as it reflected a twenty eight percent (28 %) cut in
revenue.
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A half mil cut represented a fourteen percent (14 %) cut in
revenues.
Conrad explained how the tax base was calculated and that
the Board had reviewed several options prior to making any
recommendation in cutting the mil rate.
The Board again reviewed the worksheets that compared the
half mil cut to the one mil cut and discussed the options.
Conrad reviewed line by line, the budget worksheets that
reflected the half mil cut and the increases for insurances
and accounting fees, as well as the decreased line items
that would result in the proposed cut.
General discussion of the proposed budget continued.
The Board recommended that Five Hundred Dollars be taken
from the Grading and Ditching line and be placed in the
Allocated Salaries line. The adjustment was made.
MOTION
A motion was made to accept and recommend to the Borough
Assembly, the proposed budget as prepared and corrected
reflecting the half mil cut for the Road Service Area FY 95
Budget and Work Plan by the Womens Bay Service Area Board.
Lee,
seconded by Madsen.
VOTE ON MOTION:
voice vote, unanimously approved.
Conrad stated that he would prepare a corrected draft of the
budget and submit the package to the Borough.
BOARD MEMBERS COMMENTS
Barber thanked Conrad for the work that he had put into the
budget and work plan.
Conrad stated that he had been doing the minutes for the
Board and that he would like Lee to review the tapes of the
} meeting and transpose them for typing. He stated that he
would type the minutes for Lee.
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MOTION —
A motion was made to adjourn.
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4 Lee, MAY 171994
seconded, Gondek
°,Ui GkK1 iSLpiVll 60HOUGH
VOTE ON MOTION:i i= Ri{'S OFFICE
Voice vote, unanimously approved.
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ATTEST:
Presiding Officer
to
Secretary
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