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1994-05-10 Regular Meeting I f ORIGINAL WOMENS BAY SERVICE AREA REGULAR BOARD MEETING May 10, 1994 A regular meeting of the Womens Bay Service Area Board was held May 10, 1994 in the Womens Bay Fire Hall, Sargent Creek Road, Kodiak, Alaska. The meeting was called to order at 7:30 PM. ROLL CALL There were present: Jean Barber George Lee David Conrad Bob Tarrant Laurie Madsen Ed Gondek Absent: John Burt - Excused comprising a quorum of the Board. Guests: Mr. Ken Ruch, Mr. Jack Ruch, Mr. John Zbitnoff REGULAR MEETING APPROVAL OF AGENDA The proposed agenda was reviewed and unanimously approve as read. APPROVAL OF MINUTES W.B.S.A. Board meeting minutes of March 14, 1994 Budget Hearing were submitted and approved with no changes. CITIZENS COMMENTS Mr Ken Ruch was introduced and given the floor. Ruch stated that the drainage from Womens Bay Drive is presently diverted through the culvert system on to his property on Lake Orbin Drive and creates a hazard for his children and pets. He requested that the Board look at this situation and if possible correct the problem. a t Conrad stated that the Board would be discussing this issue along with the KEA Line Upgrade Plan later in the meeting. s Mr. Jack Ruch was recognized and asked if the utilities were to remain underground or if they would be placed on poles. Conrad stated that the Board would do everything possible to maintain the utilities underground in the area. OLD BUSINESS FIRE DEPARTMENT Conrad reported that the Mutual Aid Fire Agreement with the Coast Guard was in the final review stages and should be in place in a couple of months. He reported that the Fire Department had purchased several types of fittings to mount the deck gun purchased earlier in the year. He stated that wheel chocks had been purchased for both vehicles. H ROAD SERVICE Conrad reported that the FY 95 Proposed Budget had been submitted to the Borough for review and incorporation into the overall Budget Package. He stated that to date, $13,506.80 had been spent to date. This included items such as Grading and Ditching, Brushing, Sign Maintenance. Mr. Blaus area had been cleaned up by the Contractor. Conrad reported that KEA had contacted him on the proposed start up of the line replacement. KEA had proposed to trench on the north side of Sargent Creek Road which would have ! caused a four to five hundred foot road cut. Conrad contacted Mr. Millard of the Borough and Clay from KEA and proposed that KEA look at the possibility of trenching on the other side of the road to avoid any right of way problems and to eliminate and long road cuts. Conrad stated that as the KEA /PTI Project progressed to the Lake Orbin /Womens Bay Drive area, that the culverts causing Mr. Ruch's problems could be moved diverting the drainage water away from his property. i Discussion was opened pertaining to the Road Sealing Project. Conrad stated that Mr. Gondek had some comments on road sealing. Gondek stated that the road sealing method that is presently being used in Kodiak does not work. He stated that he would like to see several methods tried including the use of several oil and sand and gravel types. Zbitnoff commented that the test strip idea was a good one. He suggested that the area on Sargent Creek Road near the Chiniak Highway would be a good high traffic area. Zbitnoff stated that both emulsion sealer and "AC" sealer was available on Island, as well as sand and gravel. It was decided that the test strips would be tried and that the Board would be the "inspectors" for this project. A question regarding the charge on the Budget for allocated f a salaries line in the budget. Conrad stated that this was probably for Mr. Millard's time on the KEA /PTI Project and that he would inquire about it. f Conrad stated that KEA had contacted him during the Middle Bay Drive Project to complain that Mr. Millard was "bothering" them during the job progression with site visits. This was probably this time in question. i i A discussion on the Panamaroff Park Drainage Project was opened. It was reported that the permits were applied for to deal with channeling and rip rap with this project. The project will take place only when the proper permits are secured. Discussion was opened regarding Alitak Drive. The Board had been contacted by Mr. Geddes who stated that he would like to see the road rebuilt in the area that had washed out in the place. I Barber stated that Geddes had sent her a letter, and had contacted her and stated that when the road had washed out years ago, the intent was to repair the road when the monies were available. i Tarrant commented that Geddes had talked to him as well and confirmed what Barber had stated. i Zbitnoff stated that this had been discussed several years ago by the Board and was never peru4asd. He stated that larger diameter culvert would have to be installed to handle the volume of water. He also commented that in the past the Fire Department had been in favor of this road being replaced. Conrad commented that there are several issues in addition to the culvert installation. on the top side of the road, trees would need to be removed and the road reslopped. The area of the road approaching the Geddes property was washing out and should have some large rip rap installed to prevent further erosion. The Board agreed to table the discussion until the next meeting so that both residents of this road could be present for discussion prior to any decision of the Board. Conrad stated that in the same area, the culvert system at the intersection of Chiniak and Alitak Drives needed to be cleaned out and gravel be added to create ditches. The Lake Orbin Outlet Culvert Project was discussed and approved for the 94 Fiscal Year. The remaining amount of the FY 94 Budget was discussed to examine the remaining funds in the current budget. NEW BUSINESS FIRE DEPARTMENT The RCFP Grant application and acceptance paperwork were reviewed by the Board. It was stated that this is a State matching grant with the Fire Department and the proposed purchase items were discussed. MOTION A motion was made to accept the RCFP Matching Grant and to expend the monies from the Fire Service Budget for the required purchases for the Grant. Lee, seconded by Tarrant. Vote on motion: Ayes: Barber, Gondek, Madsen, Lee, Tarrant, Conrad. Noes: None Motion Carried: Ayes: 6 Noes: 0 Conrad stated that the State contacted the local Fire Departments and would be looking at rewriting the State Mutual Aid Agreement for Wildlands Fires. He also stated that the State had requested a letter of interest for Federal Excess Vehicles and that a letter of interest would be generated to show the Departments interest if any such vehicles were to be made available. Conrad introduced a 7 ro'ect for the Fire House to install a P blacktop sidewalk along the front of the Fire House and to install a containment area around the gas pump area. The Fire Department is also looking at bringing down Smokey the Bear for the Crab Festival. ROAD SERVICE New projects for the Road Service were discussed. The sweeping of intersections and placement of additional gravel and rolling of the new gravel was reviewed and approved at the discretion of the Chairman. The culvert problem near the home of Linda Hinson's property needed to be looked at for upgrading because her property is washing away. Mr. Wells on Pavlof Circle had called Conrad regarding the drainage problem that was created when the warehouse was built in front of his property. Conrad also stated that the cracks in the pavement should be sealed in the paved roads prior to the winter season. BOARD MEMBERS COMMENTS Barber stated that the Board should consider that two seats would be coming open for the next election and that the Board should keep this in mind. The next Board Meeting was tentatively set for Monday, June 13, 1994. MOTION TO ADJOURN Lee seconded by Madsen. VOTE ON MOTION: voice vote, unanimously approved. ATTEST: Presiding officer Acting ecretary