03/10/2020 Regular MeetingFIRE PROTECTION AREA NO.1 BOARD
SCANNED MEETING
fir, March 10, 2020 6:0 pm.
tnit.'._ BAYSIDE FIRE HALL
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chair Paul VanDyke called the regular meeting to order at 6:02 PM.
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1 APR 16 2020
2. ROLL CALL
Board Members present were Chair Paul VanDyke, Craig Walton, Richard Carstens, Mike
Dolph, and Aaron Griffin. A quorum was established. Also present were Fire Chief Howard Rue
and E/F staff Patricia Valerio. Visitors present were Lauri Whiddon, Justin Thran, Bruce
McNeil, Curt Law, Dora Cross, Jerrol Friend, and Michael Gibbs.
3. ACCEPTANCE/APPROVAL OF AGENDA
CARSTENS MOVED to amend and accept the agenda with the addition of old business section
`C' regarding volunteer stipends. GRIFFIN seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
4. APPROVAL OF MINUTES
CARSTENS.MOVED to approve the minutes of February 18, 2020. WALTON seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGEMENT OF FINANCIAL REPORT
CARSTENS MOVED to accept the financial report as submitted. DOLPH seconded.
6. VISITOR COMMENTS - none
7. FIRE CHIEFS REPORT
Chief Rue reported his numbers and a brief overview for February calls. He asked the Board to
consider some of the bids that he provided from Premier Mechanical.
8. CHAIR PERSON'S REPORT
Paul Van Dyke thanked the Board for responding over the weekend about the siding color
selections.
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9. PUBLIC HEARING
The Chair reviewed which budget documents were available in the packet and asked if there
were any questions from the Board.
CLOSED Regular Meeting and OPENED Public Hearing
Public Comments:
Scott Arndt asked if the Chair was going to go through the budget in more detail.
Aaron Griffin responded that the Board has had several work sessions where they
gone over the budget in detail.
CLOSED Public Hearing and REOPENED Regular Meeting.
CARSTENS MOVED to accept the budget and move to Assembly for approval. DOLPH
seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
10. OLD BUSINESS
HIRING NEW CHIEF
Chair Van Dyke asked Lauri Whiddon, Kodiak Island Borough Human Resources
Specialist, if she would like to speak about the hiring process. Lauri summarized
the Alaska Public Records and the Open Meetings Act and explained in part what
that means for the Board, the posting of the job, and doing interviews. She and
Chief Rue are working together to update the job description. Lauri and the Board
discussed what would remain confidential, posting dates, timeline of the hiring
process, and what mistakes to avoid from last hiring process.
EXTERIOR PROJECT
Chair Van Dyke asked if Matt Gandel, Kodiak Island Borough Projects Manager,
if he would like to speak about this item. Matt discussed with the Board the siding
selection and the shingle color selection. Jersol Friend, the contractor for the
project, spoke about the quality of the windows and warranty that they chose. Matt
and the Board discussed the price changes.
GRIFFIN MOVED to accept the 20year window recommendation at a rough
estimated cost of $5700 to be added into the project. CARSTENS seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
VOLUNTEER STIPENDS
Chair Van Dyke asked if Chief Rue would like to speak on the subject. Chief Rue
would rather go to doing payroll each week if needed to process their payments in
a timely manner. There was a long discussion with Richard Carstens, Dora Cross
(Kodiak Island Borough Finance Director), and the Board about the history,
process, what is holding up the current payments. Aaron Griffin asked if we could
do a payment with the process that they had before to just get them something, and
then retro the rest once it is figured out. The Board did not vote, Chair will find out
more information.
11. VISITOR COMMENTS
Bruce McNeil — he knows the difficulties of sorting these issues out, but he praises
the board for a job well done.
Michael Gibbs — Appreciate all the Boards efforts. Also informed the Board about
the Hospital strike that will happen soon. And asked for any support that could be
given.
12. BOARD MEMBERS COMMENTS
H. Rue — Appreciate what we have done and keep going for the good.
C. Walton — Glad we are through the budget, stay on task with hiring and projects.
R. Carstens — Very pleased at the way the project is going and that we are a little under budget.
Volunteer stipend issues- the Board promised we followed through, or so we thought. On the
side of the volunteers.
A. Griffm — None.
M. Dolph — Asked Lauri how much lead time she needs for getting ads submitted.
P. VanDyke — Thank you to Lauri Whiddon, Matt Gandel, Dora Cross and all the other visitors
we have. Thank you, Richard Carstens for keeping on the stipend issue. Hiring timeline, we are a
week ahead right now. Assembly will review service area budgets April 11 `h or 18`h.
13. NEXT MEETING SCHEDULE — March 24, 2020.
14. ADJOURNMENT
GRIFFIN MOVED to adjourn the meeting. CARSTENS seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
The meeting was adjourned at 7:43 p.m.
S ITTED BY:
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PaW'cia Valerie, Board Secretary
KIB Engineering/Facilities Department
APPROVED BY:
Chair Paul VanDyke
Fire Protection Area #1
Date: IWO
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