1994-08-22 Regular Meeting L R E I V D CEP 3 01994 KODIAK ISLAND HOSPITAL rUUTAK i6LANL L30H 7UGH ADVISORY BOARD MEETING i_ERKis QFF1r August 22, 1994 BOARD PRESENT: Betty Springhill, Wayne Stevens, Alan Austerman, Gil Bane, Gretchen Saupe, Judy Trousil EXCUSED: Loren Halter, John Shank, Kevin Creelman STAFF PRESENT: Ed Myers, Donna Milan OTHERS PRESENT: With a quorum present, the meeting was called to order at 12:30 p.m. c NEW BUSINESS A. HDI Proposal to Coordinate Hospital Equipment Fund Raising Campaign. The Board discussed the HDI proposal to plan and direct a fund raising campaign for the Hospital. Concerns were raised about the Internal Gift Solicitation portion of phase 2 of the proposal. Ms. Springhill recommended that this issue be handled with care during the campaign. Discussion then shifted to speculation on expected contributions from local businesses. Mr. Stevens reminded members that giving would take place over a three to five -year period, which will make giving easier for potential contributors. He also suggested that for internal solicitations, a payroll deduction plan would work well. Mr. Myers reiterated that any funds contributed would go toward the purchase of equipment for the new facility, which had not been included in the bond issue. He pointed out that HDI will be paid with money originally earmarked for equipment. The decision of which equipment items to purchase is still being made at this time. Mr. Myers summarized the progress of the project, and after noting several other funding options, concluded that HDI was the Hospital's best choice. He indicated that the campaign would be funded through proceeds from a State lawsuit and the Lamme estate. Discussion then shifted to possible negative public perception, in light of the recent bond issue for new construction. The Board agreed that the public needs to be informed on a regular basis, and that initial positive press is crucial to the campaign's success. The Board then 9 discussed local handling of the campaign, and concluded that HDI, with its experience and past success, would better serve the Hospital. The Board asked if HDI could guarantee the success of the campaign. Mr. Myers stated that HDI expressed no guarantees, but noted that HDI has never failed to reach its goal on a campaign. The Board felt confident that HDI could deliver what it promised, but expressed concern over excessive start up costs. Members asked if HDI could accomplish what needs to be done without so much up -front expense, particularly the full -time staffing. Mr. Myers explained the role of the office manager in facilitating the campaign, and pointed out that this individual would be trained to take over the campaign and make Foundation fund raising a- going concern. Members also wondered if HDI would stay past the nine- month set up period at no additional cost, if the fund raising goal had i not been reached by that time. Mr. Myers said that he would propose that to HDI, along with a fee reduction, before finalizing any contract if the Board votes to go forward with the campaign. The question arose whether HDI was affiliated with LHS. Mr. Myers stated that they are in no way related, but that other LHS- managed facilities have used HDI in fund raising campaigns with great success. The only connection was that Lutheran Health Systems, when asked, Y recommended HDI. z - MOTTONT: Alan Austerman made a motion to recommend proceed inn with 'z HDI's recommendation of coordinating a fund raising campaign, as proposed. SECONDED: Wayne Stevens seconded the motion. THE MOTION PASSED WITH A MAJORITY OF 5 YEAS, AND ONE NAY. BOARD AND AUDIENCE COMMENTS None. ADJOURNMENT The meeting was adjourned at 1:30 p.m. Recorded by Donna Milan. tippfo$ed, Advisory Board Sec�reta y ' HOSPITAL ADVISORY BOARD MINUTES August 22, 1994 —2— d 9 P PI=CE V SEP 3 a 1994 L) 30HOUGH KODIAK ISLAND HOSPITAL stir { ADVISORY BOARD MEETING August 10, 1994 BOARD PRESENT: Betty Springhill, Wayne Stevens, Alan Austerman, Kevin Creelman, Judy Trousil EXCUSED: Gretchen Saupe, Gil Bane, Loren Halter, John Shank a STAFF PRESENT: Pam Foreman, Mary Munk, Pat Till, Ann Wagoner, Stan - Thompson OTHERS PRESENT: With a quorum present, the meeting was called to order at 7:30 p.m. ACCEPTANCE OF AGENDA Motion made and seconded to accept the agenda. F APPEARANCES AND COMMUNICATIONS Pat Till, Registered Dietician, and Ann Wagoner, Dietary Department supervisor, briefed the Board on recent changes in the Dietary Department. The most significant change was a complete ovt of the Hospital menus. The new menus will be in effect beginning August 15, and Pat and Ann have high expectations of its positive effects. The new menus incorporate healthier substitutions and an improved response to patient, resident, and staff food preferences. Additionally, the menus streamline work hours and decrease preparation time. The menus are expected to greptly increase department efficiency and improve customer service. Pat informed the Board that she will hold a cholesterol seminar during National Cholesterol Education month in September. Also, the Hospital is starting work on the 11 5 a Day" program, which encourages people to 3 eat at least five fruits and vegetables per day. This program will take -place from September 11 -17. Pat noted an increase in her outpatient consultations, and is investigating reimbursement possibilities for those services. She is also looking into Medicaid issues. Ann informed the Board that the Dietary department is currently preparing for an inspection. Morale among employees is high, and much effort is going into additional training for the staff. MEETING MINUTES OF JULY 13 1994 MOTION made and seconded to accept the July 13, 1994 minutes. t COMMITTEE REPORTS PR Committee t Pam Foreman briefed the Board on the last PR Committee meeting. August is a slow month for publicity, but September holds many public relations opportunities 1 KIH /CC. September is "Women in Medicine" month, as well as cilianuial Services, Housekeeping, and Environmental Services month. Upcoming Lifeline articles will feature these occasions, and spotlight the contributions of Hospital employees in these areas. Additionally, the move of the Admin. House will be covered, as well as Care Center events and recent Dietary department improvements. Finance Committee No Finance Committee was held during August, but Mary Munk gave an overview of the Hospital's financial performance for FY 1994. The Hospital had a net gain of $5,821 for FY 1994. Ms. Munk informed the Board that the audit has been completed, but the Hospital has not yet received the final report. 9 OLD BUSINESS s A. Need for Additional Finance Committee Member. Wayne Stevens volunteered to fill the position vacated by Ben Ardinger. The Board accepted his offer. i, j NEW BUSINESS r HOSPITAL ADVISORY BOARD MINUTES August 10, 1994 -2- i Aft a A. HDI - Joint Board Meeting. Ms. Trousil reminded the Board of the joint dinner meeting for the Foundation and Advisory Boards on August 11, during which Mike Johns of HDI will present the final results of the feasibility study. Ms. Springhill urged the Board to attend. ADMINISTRATOR'S REPORT Mr. Myers was unable to attend the Board meeting due to his participation in the American Hospital Association convention in Dallas this week. The Administrator's Report was distributed to Board members in their meeting packets. i BOARD AND AUDIENCE COMMENTS Ms. Springhill again asked that the paintings from the Lamme estate be r displayed in the Hospital prior to the construction of the new facility, rather than wait for its completion. She asked Stan Thompson to brief her on the whereabouts of the paintings and the Alut bottle received from the estate. Mr. Austerman commented that another T -Group meeting should be held soon, as he felt more frequent meetings were conducive to establishing trust and opening the door to discussion and resolution of difficult local health care issues. Dr. Creelman questioned the value of another such meeting, and felt the "tough questions" were skirted at the last meeting. Mr. Stevens suggested that having some specific goal and a plan of action in mind before another T -Group meeting might produce better results. Ms. Springhill asked that this issue be placed on the agenda for the next Board meeting. ADJOURNMENT The meeting was adjourned at 8:10 p.m. Recorded by Donna Milan. - 7 - Z� Ap oved, Advisory Board Aecretary HOSPITAL ADVISORY BOARD MINUTES August 10, 1994 -3-