1994-11-09 Regular Meeting i
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KODIAK ISLAND HOSPITAL
ADVISORY BOARD MEETING b�9
November 9, 1994
BOARD PRESENT: Betty Springhill, Gil Bane, Loren Halter, John
Shank, Gretchen Saupe, Kevin Creelman
EXCUSED Judy Trousil, Wayne Stevens
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STAFF PRESENT Ed Myers, Donna Milan, Kate Fitzgerald, Mary Munk,
Stan Thompson, Pam Kelly
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OTHERS PRESENT: Brent Barrows
With a quorum present, the meeting was called to order at 7:00 P.M.
ACCEPTANCE OF AGENDA
' Motion made and seconded to accept the agenda.
APPEARANCES AND COMMUNICATIONS
Pam Kelly, Medical Records Department Manager, updated the Advisory
Board on the functions of the Medical Records department and some recent
developments. The Medical Records staff provide support to the Medical
Staff, transcribing physician notes and helping with committee work and
meeting minutes. Pam herself works extensively with TQM (Total Quality
Management) with Kate Fitzgerald and Mary Munk. The department also
generates birth certificates. A new voice dictation system has recently
been installed in the Medical Records department, which is expected to
vastly improve the quality of notes transcription through increase voice
clarity. The new system will enable physicians to call in their notes
from any telephone, which will make the process more convenient for
them.
Gretchen Saupe, Advisory Board member, also reported briefly on Quality
Management and described the TQM process in more detail.
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MEETING MINIJTES OF OCTOBER 12 1994
MOTION made and seconded to accept the October 12, 1994, minutes.
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CO E REPORTS
Finance Committee At the Finance Committee meeting earlier today, Mary
Munk gave an overview of the Hospital's financial performance for the
month of October, 1994. The Hospital had a net loss of $76,000 for the
month, due to low census and revenues. Ms. Munk reported that the
Hospital's cash flow is down to $751,000 because the Hospital paid its
annual malpractice premiums this month ($270,000). Also, some checks
which were delayed last month were released this month, and cash
receipts for the month amounted to $637,000. Accounts receivable are
also still down. The Year -to -Date total gain so far is $95,000,
although the Hospital is not yet meeting its budget.
Ms. Munk informed the Board that Gary Billingsley would be visiting the
{ Hospital on November 10 -11 to discuss ways to reduce malpractice
insurance costs to the Hospital. Currently, the Hospital is being
charged a 5% surcharge for having coverage for its physicians of less
than $1 million apiece.
OLD BUSINESS
None.
NEW BUSINESS
A. Board Action - Courtesy Privileges Application. Paul Zimmer,
Family Practice Physician, has submitted an application for active
privileges. The Medical Staff has approved his application.
MOTION: Alan Austerman made a motion to recommend that the
applications be forwarded to Lutheran Health Systems for
approval.
SECONDED: Gil Bane seconded the motion.
MOTION CARRIED UNANIMOUSLY.
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HOSPITAL ADVISORY BOARD MINUTES
October 12, 1994 -2-
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B. Brent Barrows of Hospital Development, Inc. - Campaign Briefing
Brent Barrows updated the Board on the progress of the fund raising
campaign. A database is currently in place. Also, a Planning Committee
is being formed to help find a broad base of local leadership for the
campaign and provide PR assistance. Brent noted the community's
openness in helping to set up the campaign. Current needs are office
space off Hospital property and open Advisory Board support. Brent
j emphasized educating Kodiak citizens in the course of the campaign about
what health care is available, and encouraging them to use it.
ADNHMSTRATOR'S REPORT
Mr. Myers reminded the Board of its scheduled appearance before the
Borough Assembly at its November 10th Work Session, and urged them to
show their support for obtaining Borough funding to recruit a
psychiatrist.
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Mr. Myers updated the Board on the status of the Lamme estate, noting
that the condominium had not yet been sold. He related that Mr. Walton
of National Bank of Alaska had communicated his intention to paint and
recarpet the condo. He also recommended reducing the price in order to
sell it. The Board discussed the matter,and concluded that Mr. Walton's
suggestions had merit.
Mr. Myers discussed the status of the Care Center bus. It is not being
used because its large size makes it difficult to drive. The Care
Center would be better served by a smaller vehicle. Mr. Myers informed
the Board that a party is interested in the bus, but has not made a
satisfactory offer. No conclusion was reached on this matter.
BOARD AND AUDIENCE COMMENTS
Board members complimented Ms. Springhill on her handling of the
meeting.
ADJOURNMENT
The meeting was adjourned at 8:30 p.m.
Recorded by Donna M' an
Approv Adviso y Board ecretary
HOSPITAL ADVISORY BOARD MINUTES
October 12, 1994 -3-