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FY2020-03 Kodiak High School and Fisheries Research Center Boiler ReplacementRECORDS RETENTION EXTENSION FORM The Manager and Department Directors can extend the retention period of a record in the records center and delay the disposal of a record for up to five years if there is a valid administrative purpose. REQUESTED BY: Patricia Valerio DATE: 03/10/2025 LOCATION: EF DEPARTMENT: Eng & Fac RECORDS SERIES: CL -09 CONTENT SUMMARY: FY2020-03 KHS & KFCR Boiler Replacement YEARS REQUESTED: 5 (Not to exceed 5 years) EXTENSION EXP. DATE: 06/30/2030 IDENTIFY THE REQUIRED BOROUGH ADMINISTRATIVE PURPOSE BELOW: History of changes to buildings. Has detailed information on boilers. Need time to verify the information has been documented for the O&Ms being held for the building documents. FILL OUT BELOW FOR ANY SUBSEQUENT REQUESTS (MUST be approved by the Manager and Clerk) REQUESTED BY: DEPARTMENT: Select One DATE: CONTENT SUMMARY: YEARS REQUESTED: (Not to exceed 5 years) LOCATION: RECORDS SERIES: EXTENSION EXP. DATE: IDENTIFY THE REQUIRED BOROUGH ADMINISTRATIVE PURPOSE BELOW: APPROVED BY: MANAGER CLERK The Records Management Code can be found here. Rev. 07/25/2024 KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD Project Name: Project Number: KODIAK, ALASKA 99615 KFRC/KHS Electric Boiler Replacement 19002.5A/19001.5A Contractor: Wolverine Supply, Inc. ContractNo.: FY2020-03 Change Order No.: 02 Original Project Budget: $ 775,000.00 Original Contract: $ 642,780.00 Previous Budget Changes: S 0.00 Previous Changes: S 0.00 Adjusted Project Budget: $ 775,000.00 This Change: S 0.00 To -Date Project Expenses: S 189,502.47 % of Original Contract 0.0% To -Date Project Encumbrances: $ 540,163.57 Adjusted Contract: $ 642,780.00 Current Remaining Budget: $ 45,333.96 o Description of Change Cost The current substantial completion date is January 10, 2020. Due to logistical issues with getting the $ 0.00 new electric holler inside Kodiak High School as well as additional Contractor coordination issues, the substantial completion date is now being extended to February 28, 2020. The time provided for completion of the contract is (❑ unchanged) (®increased) (❑decreased) by 49 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or 850,000, whichever is !raver, requires approval by the mayor and deputy presiding officer, the mayor and one assembly »reurber in the absence of the deputy presiding office, or the deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than rive percent of approved contract amount or 850,000, whichever, is lower, require assembly approval Accepted By: Approved By: Borough Mayor and Deputy Presiding Officer Approval (does not exceedfive percent ofthe original contract Approved By: Borough Mayor Date: Deputy Presiding Officer Borough Assembly Approval (greater trot five percent ojapproved contract amount or 550,000, whichever is /rover) Approved By: Date: Attest: Borough Manager Borough Clerk Date: Revised 09119 Page I of I Date: January 16, 2020 Kodiak Island Borough Engineering & Facilities Department Projects Office 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9210 Fax (907) 486-9347 To: Dave Conrad, E/F Director From: Matt Gandel, Project Manager/Inspector/4- RE: Contract 2020-03 Change Order #02 Attached is change order #02 to contract 2020-03 for Wolverine Supply, Inc. for the KFRC/KHS Electric Boilers project. The original completion date for this project was September 30, 2019, however due to an extended bid/award process this was extended to January 10, 2020 in change order #01. Now, due to problems with getting the new electric boiler inside Kodiak High School, as well as a variety of self-inflicted Contractor coordination issues, the completion date is being extended to February 28, 2020. Recent positive construction progress is indicative that this revised completion date is reasonable and achievable. Since both KFRC and KHS still have operable boilers this extension will have minimal impact on the operations of both facilities. KODIAK ISLAND BOROUGH CONTRACT CHANGE ORDER 710 MILL BAY ROAD Project Name: Project Number: KODIAK, ALASKA 99615 KFRCIKHS Electric Boiler Replacement 19002.5.A/19001.5A Contractor: Wolverine Supply, Inc. ContractNo.: FY2020-03 Change Order No.: 01 Original Project Budget: $ 775,000.00 Original Contract: S 642,780.00 Previous Budget Changes: $ 0 Previous Changes: S 0 Adjusted Project Budget: S 775,000.00 This Change: S 0 To -Date Project Expenses: S 57,129.82 % of Original Contract 0.0% To -Date Project Encumbrances: S 659,934.50 Adjusted Contract: S 642,780.00 Current Remaining Budget: $ 57,935.68 Description of Change Cost The substantial completion date in the contract documents is September 30, 2019. Due to the $ 0.00 extended contract award process and long lead times for the boilers and disconnects, the substantial completion date is extended to January 10, 2020. The time provided for completion of the contract is (❑ unchanged) (®increased) (❑decreased) by 102 calendar days. This document shall become an amendment to the contract and all provisions of the contract will apply thereto. Per Borough Code 3.30.100, a change order that does not exceed five percent of the original contract amount or $50,000, whichever is lower, requires approval by the mayor and depnty presiding officer, the mayor and one assembly member in the absence of the deputy presiding office, or lire deputy presiding officer and one assembly member in the absence of the mayor. Change orders greater than five percent or approved contract anoint or $50,000, whichever is lower, require assenrb/y approval. Accepted By: Contractor's Representative Recommend`e y am kAm;� GrcV( yl Date: 103/1e1 Engt a nglFlIc�ilities;Director Finance D ech Approved By: / Date: Attest: orough ager Borough Mayor and Deputy Presiding Officer Approval (does not exceed five percent ofthe original Approved By: Borough Mayor Date: Date: l e)Al l J or S30;F)_00(jvhlediQr/is lower) Deputy Presiding Offt%L-Ki{ {2 Borough Assembly Approval (greater thanfive percent' ofapproved conract amount or 550,000, whichever is lower) Approved By: Borough Manager Date: Attest: Borough Clark Date: Revised 09119 Page 1 of I Date: October 2, 2019 Kodiak Island Borough Engineering & Facilities Department Projects Office 710 Mill Bay Road Kodiak, Alaska 99615 Phone (907) 486-9210 Fax (907) 486-9347 To: Dave Conrad, E/F Director From: Matt Gandel, Project Manager/Inspectort06f RE: Contract 2020-03 Change Order #01 Attached is change order #01 to contract 2020-03 for Wolverine Supply, Inc. for the KHS/KFRC Electric Boiler project. This change order is to modify the substantial completion date from September 30, 2019 to January 10, 2020. Because the bids for this project came in higher than anticipated there was an extended negotiation process that delayed the anticipated contract award date, making the completion date of September 30 unreasonable. Because the installation process for these boilers has minimal impact to the existing building systems there is no concern among KIB or KIBSD personnel about extending this completion date. -- rie•unmelt9a•R va eere OeenTTOMwwnBll lee, 100% TIUY13N9 T19 etl3 2 sBe.nlpl..na lery 10054 Ta s2vla ra ursmueavl9 lut rum - l CmndEseMlaenerd tory 100% Tp Y3Y1B Tpe2v19 612 a NcaeTO Repee Id., 10014 Tue9Y19 Tue7,11119 To T9 'Submittals 53d 9--� NYnmIMna Gorwaals Seam 50% Wee7110,19 Fn920119 1110 IYm _ 9 MBelledal Briberies 5]tlays 25% Wee7n0,19 Fe 9211'19 7110 I9I20 T EktlrcelsWmnm 16 Ears 100% WaE7/101I9 weE7mna m9 7131 - ^SubmlttalRe9kw 55d - B Ele..MSlAmeak teeam IBB% Mon71151111 TIm 0,151111 YIS 9 Ftlnvne4enre BWmillels in ears 5016 M IrMll9 FH921119 - to MecM1anolSWnalYf snw, 75% M..72919 Fri 9127119 - - Metedal Prgcuremmt 91d 11 ". 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Manuel' tday 0% 10u IN= T0u 1/0'20 _ ae sub m -BUN' Iday 0% TtM I2a0 TIM Imat, –.) PmdLLIY 5dM 0% Fn InOM TIw 111980 -al FlnY Colryle6on 1 dry 0% Tim 111980 Thu 1116211 _ TeA ® ROIn!lp Cn"I Ten L Pt*d 6unanary Co ^ MemYTnk ® RnNwYy O Cnial TaskGau+:br� RoledW 1,11.0- O ( pBy SMFmery Pm® ROPeee 1(Wilk HS 6 FIY%Ne R C. 6oler Rep Wbalvle ♦ ROW UP Pnamse InsdYe Tank_ MMMY Summary RdWp Oladlm +l 2Ye: TMOI17119MamYSum SPM ......................... Ind. MMabrc �1 S.,�� ftdbtl UP Tna 1® _. Enemy Taab ... -- Inacera 5u^a^vY - ----' _ 6laduay C Proe2 Contract No. FY2020-03 KODIAK ISLAND BOROUGH, ALASKA CONSTRUCTION CONTRACT KODIAK HIGH SCHOOL AND FISHERIES RESEARCH CENTER BOILER REPLACEMENT #19001 & 919002 PROJECT NAME AND NUMBER This CONTRACT ("Contract"), between the Kodiak Island Borough, Alaska, herein called the Borough, acting by and through its Borough Manager, and Wolverine Supply, Inc. Company Name 5099 E. Blue Lupine Drive. Wasilla. AK 99654 Company Address (Street or PO Box, City, State, Zip) a/an ❑ Individual ❑Partnership ❑Limited Liability Company ❑Sole Proprietorship ❑X Corporation incorporated under the laws of the State of Alaska its successors and assigns, herein called the Contractor, is effective the date of the signature of the Borough Manager on this document. The Contractor, for and in consideration of the payment or payments herein specified and agreed to by the Borough, hereby covenants and agrees to furnish and deliver all the materials and to do and perform all the work and labor required in the construction of the above -referenced project as bid by the Contractor, which bid and prices named, together with the Contract Documents (as hereinafter defined) are made a part of this Contract and accepted as such. It is distinctly understood and agreed that no claim for additional work or materials, done or furnished by the Contractor and not specifically herein provided for, will be allowed by the Borough, nor shall the Contractor do any work or furnish any material not covered by this Contract, unless such work or materials is ordered in writing by the Borough. In no event shall the Borough be liable for any materials furnished or used, or for any work or labor done, unless the materials, work, or labor are required by the Contract or on written order furnished by the Borough. Any such work or materials which may be done or furnished by the Contractor without written order first being given shall be at the Contractor's own risk, cost, and expense and the Contractor hereby covenants and agrees to make no claim for compensation for work or materials done or furnished without such written order. Payment under this Contract shall not exceed Six Hundred Forty Two Thousand Seven Hundred Eighty Dollars and Zero Cents ($642.780.00) for the Base Bid. The Contractor further covenants and agrees that all materials shall be furnished and delivered and all work and labor shall be done and performed, in every respect, to the satisfaction of the Borough, on or before: Member 30. 2019. It is expressly understood and agreed that in case of the failure on the part of the Contractor, for any reason, except with the written consent of the Borough, to complete the furnishing and delivery of materials and the doing and performance of the work before the aforesaid date, the Borough shall have the right to deduct from any money due or which may become due the Contractor, or if no money shall be due, the Borough shall have the right to recover liquidated Damages as described in the General Kodiak Island Borough Construction Contract Page 1 of 3 -0 AUG - 8 2019 Contract No. FY2020-03 Conditions for each calendar day elapsing between the time stipulated for achieving completion of an individual phase and the actual date of completion of that phase in accordance with the terms hereof, such deduction to be made, or sum to be recovered, not as a penalty but as liquidated damages. Provided, however, that upon receipt of written notice from the Contractor of the existence of causes over which the Contractor has no control and which must delay furnishing of materials or the completion of the work, the Contracting Officer may, at his or her discretion, extend the period specified for the furnishing of materials or the completion of the work, and in such case the Contractor shall become liable for liquidated damages for delays commencing from the date on which the extended period expires. The bonds given by the Contractor in the sum of $321.390.00 Payment Bond, and $321.390.00 Performance Bond (50% of Contract Amount), to secure the proper compliance with the terms and provisions of this Contract, are submitted herewith and made a part hereof. The Contractor further covenants and agrees that the entire construction will be done under the administration of and to the complete satisfaction of the Borough subject to the inspection at all times and approval by any regulatory agency, and in accordance with the laws of the State of Alaska and the Borough. For purposes of this Contract, Contracting Officer means Michael Powers or any other person designated by the Borough Manager. The Contractor is an independent contractor and not an employee or agent of the Borough. Contract Documents shall have the meaning ascribed by the General Conditions of the Construction Contract, and include but are not limited to this Contract, the General Conditions of the Construction Contract, the Supplementary Conditions. and the following listed documents: 1) Drawings dated February 27, 2019 2) Project Manual dated March 26, 2019 3) Addendum #1 dated April 4, 2019 4) Addendum 42 dated April 11, 2019 5) Addendum 43 dated April 12. 2019 6) RFP -001 Response dated June J. 2019 Kodiak Island Borough Construction Contract Page 2 of 3 Contract No. FY2020-03 IN WITNESS WI IEREOF the parties hereto have executed this Contract and agree to its terns and conditions. CONTRACTOR Wolverine Supply. Inc. Comnanv Name Representative Middle O.Cp, Vioe R sii� Name and Title Jung 24, 2D19 Date KODIAK ISLAND Signature of Borough Michael Powers Typed Nagle Date TAM Welinsky Borough Clerk (ATTEST) Kodiak Island Borough Construction Contract Page 3 of 3