07/17/2019 Regular MeetingFIRE PROTECTION AREA NO.I BOARDF
REGULAR MEETING'
July 1711, 2019 6:00 p.m. I
BAYSIDE FIRE HALL I J U L 2 6 2019
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chair Paul VanDyke called the regular meeting to order at 6:02 PM.
2. ROLL CALL
Board Members present were Chair Paul VanDyke, Richard Carstens, Mike Dolph, Arron
Griffin, and Craig Walton. A quorum was established. Also present were Chief Howard Rue,
Project Manager Matt Gandel and E/F staff Martha Barnett and Patricia Valerio.
3. ACCEPTANCE/APPROVAL OF AGENDA
CARSTENS MOVED to approve the Agenda. DOLPH seconded.
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4. APPROVAL OF MINUTES
GRIFFIN MOVED to approve the minutes of May 23'u, 2019. CARSTENS seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGE RECEIPT OF FINANCIAL REPORT
CARSTENS MOVED to accept the financial report. DOLPH seconded.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITOR COMMENTS - Limited to 3 minutes.
7. FIRE CHIEFS REPORT
Chief Rue presented his PowerPoint for the month of May and June; reviewed were run and
types of calls, run types per hour, day of the week, run breakdown for the year so far, hydrant,
non -hydrant run percentages, bum permits, training hours and station work. Fire engine "Miss
Linda" has been well received by the public. Event with "Miss Linda" at the end of the month
for Relay for Life.
8. CHAIRS REPORT
Paul discussed he is still pursuing the security cameras. Borough Manager is in favor of bringing
in a different contractor rather than using the same contractor for the current lock system.
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9. NEW BUSINESS
a. Paving
Matt Gandel presented information. There was a bid received by Brechan for $68,000, which
was higher than their original estimate ($49,000). After meeting with them the reasons for the
price raise seem reasonable.
Assembly approved the project at $60,000. There was discussion among all board members on
how to save money on the project.
VanDyke asked to hear a motion to approve the paving project and ask Assembly to increase
project budget to $80,000.
More discussion of where and how to scale down the project.
GRIFFIN MOVED to postpone adoption or approval of the approval vote of the $68,000 bid.
GRIFFIN MOVED to ask that the projects department propose the amendments put forth here
being that the 35'x20' foot area also and estimate from the company on the difference between
the 3" and 5" overlay. Just so we have all the information to be able to talk about it and once we
have all three of the additives/alternatives and we can decide based on all the numbers
collectively. DOLPH Seconded.
More discussion of who needs to approve the project and timing of making the decision. Also
more discussion of where and how to scale down the project.
GRIFFIN MOVED to recess to physically look and measure, so everyone has a clear image of
what is being discussed. WALTON seconded.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY.
RESUMED REGULAR MEETING at 7:22pm
GRIFFIN MOVED TO AMEND original motion to restrict the re -estimate just subtracting a
20x20 directly in front of the garden between the two buildings. CARSTENS seconded.
More discussion on aesthetics.
ROLL CALL VOTE ON AMENDED MOTION CARRIED UNANIMOUSLY.
ROLL CALL VOTE ON MOTION TO REQUEST NEW QUOTES FROM MATT GANDAL
CARRIED UNANIMOUSLY.
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b. Exterior Upgrade Update
The board looked at the drawings/plans that Matt Gandel provided. Matt Gandel presented
information and asked to clarify that the roof is included, and school room expansion excluded,
doors and windows have become an alternate, canopy above main entrance as an additive. Board
discussed and decided that yes, the roof is included in the base bid, and will be shingles not
metal. Doors are included in the base bid; windows are still an alternative. Canopy is to be left as
and additive. They would like to go out to bid in the fall, to be able to start the project in the
spring. Discussion ensued and the board decided to wait to vote for the new quote from Matt
Gandal with the updated clarifications.
10. VISITOR COMMENTS
11. BOARD MEMBERS COMMENTS
C. Walton — I like where we are going with this. Productivity.
R. Carstens — I am glad we are moving this forward. I would like to reiterate increase in salaries.
M. Dolph — continues to be delighted with the teamwork.
P. VanDyke — Thank you for showing up and we will work on getting a quick turnaround to be
able to decide on all this.
12. NEXT MEETING SCHEDULE
Try to get this paving project approved quickly let's reconvene next Tuesday (July 23, 2019).
13. ADJOURNMENT
VAN DYKE MOVED to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
The meeting was adjourned at 8:00 p.m.
7S MITTED BY:
P tricia Valerio, Board Secretary
KIB Engineering/Facilities Department
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Date:
APPROVED BY:
Chair Paul VanDyke
Fire Protection Area #1
ATTESTED BY:
C 1' lU —A
Ta a Welinsky
Borough Clerk
Date: / Zc /
Date: