2019-06-13 Special Meeting
Kodiak Island Borough
Assembly Special Meeting Agenda
Thursday, June 13, 2019, 6:30 p.m.
School District Conference Room
This meeting was called by the Deputy Presiding Officer.
Page
1.ROLL CALL
2.CITIZENS COMMENTS (Limited to Three Minutes per Speaker)
3.CONSIDERATION OF MATTERS IN THE CALL FOR THE SPECIAL
MEETING
2-240A.Discussion of Waste Collection Contract
Denali -Waste Collection Contract
Protest on Intent to Award_
4.ADJOURNMENT
Visit our website at
www.facebook.com/Kodiakislandborough@KodiakBorough
www.kodiakak.us
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CONTRACT NO. FY2019-25
RESIDENTIAL AND COMMERCIAL
SOLID WASTE COLLECTION AND
RECYCLING SERVICES
BETWEEN
KODIAK ISLAND BOROUGH
AND
WASTE CONNECTIONS OF ALASKA, INC. dba ALASKA WASTE
MAY 2019
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TABLE OF CONTENTS
RECITALS............................................................................................................................ 5
SECTION 1 EXCLUSIVE CONTRACT................................................................................ 5
SECTION 2 REPRESENTATIONS AND WARRANTIES.................................................... 6
2.01 Contractor’s Representations and Warranties........................................................ 6
2.02 Integration............................................................................................................... 7
SECTION 3 TERM OF CONTRACT.................................................................................... 7
3.01 Initial Term.............................................................................................................. 7
3.02 Specific Provisions to Survive Term........................................................................ 8
3.03 Contractor's Obligations Upon Expiration or Termination........................................ 9
SECTION 4 TRANSITION PLANNING................................................................................ 7
4.01 Transition Plan........................................................................................................ 9
SECTION 5GENERAL SCOPE OF CONTRACTOR DUTIES..........................................10
5.01 Collection and Transfer of Refuse.........................................................................10
5.02 Customer Service................................................................................................. 10
5.03 Fee Collection and Financial Reporting................................................................10
5.04 Colletion and Transfer of Recyclable Cardboard Material.....................................40
SECTION 6SPECIFIC COLLECTION DUTIES................................................................11
6.01 Mandatory Service................................................................................................11
6.02 Collection from Refuse Carts................................................................................11
6.03 Collection from Dumpsters, Roll-Off Containers, or Compactors..........................12
6.04 Bulky Items...........................................................................................................14
6.05 Emergency Services.............................................................................................14
6.06 On-Call, Temporary Dumpster, and Roll-Off Collection Service............................15
SECTION 7 DISPOSAL OF COLLECTED REFUSE........................................................15
7.01 Transportation of Collected Refused to KIB Landfill..............................................16
SECTION 8 FUTURE RECYCLING PROGRAM SERVICE..............................................16
8.01 General.................................................................................................................16
8.02 Prospective Services............................................................................................16
8.03 Methods................................................................................................................17
8.04 Equipment and Personnel.....................................................................................17
8.05 Final Disposition of Recyclable Materials..............................................................17
8.06 Documentation......................................................................................................17
8.07 Records and Reporting.........................................................................................18
8.08 Recyclables Processing and Marketing................................................................18
SECTION 9GENERAL OBLIGATIONS AND PERFORMANCE STANDARDS...............18
9.01 Procedures for Missed Collections........................................................................18
9.02 Customer Complaints...........................................................................................18
9.03 Unpermitted Waste Screening (or Recyclables if Applicable)...............................19
9.04 Contract Service Exceptions.................................................................................20
9.05 Other Special Customer Services.........................................................................20
9.06 Contract Service Assets........................................................................................21
9.07 Service Standards................................................................................................23
9.08 Billing and Accounting Practices...........................................................................24
SECTION 10RECORDKEEPING AND REPORTING......................................................25
10.01 Acknowledgement............................................................................................25
10.02 Records............................................................................................................26
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10.03 Reporting..........................................................................................................26
10.04 Financial Records and Reports........................................................................27
SECTION 11CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES................27
11.01 Contractor Service Fee Schedule.....................................................................28
11.02 Contractor’s Costs Covered by Service Fee.....................................................30
11.03 Adjustment of Contractor Service Fee..............................................................60
SECTION 12MISCELLANEOUS PERFORMANCE OBLIGATIONS...............................36
12.01 Compliance With Applicable Laws....................................................................65
12.02 Contractor’s Personnel.....................................................................................67
12.03 Communication With KIB..................................................................................67
SECTION 13 INDEMNIFICATION, INSURANCE, LETTER OF CREDIT..........................38
13.01 Indemnification................................................................................................. 67
13.02 Required Insurance..........................................................................................68
13.03 Payment Security.............................................................................................44
13.04 Guaranty Agreement......................................................................................433
13.05 Assurance of Performance...............................................................................44
SECTION 14 CHANGES IN SCOPE OF CONTRACT OBLIGATIONS ............................45
14.01 Changes to Performance Obligations.............................................................454
14.02 Proposal Requirements....................................................................................45
SECTION 15BREACH OF AGREEMENT, DAMAGES, AND DEFAULT.........................46
15.01 Liquidated Damages.........................................................................................46
15.02 Compensatory Damages..................................................................................47
15.03 Defaults............................................................................................................47
15.04 Excused Breaches and Defaults.......................................................................47
15.05 Remedies Upon Breach....................................................................................80
15.06 Additional Compensatory Damages................................................................. 82
15.07 Waivers............................................................................................................83
15.08 Costs................................................................................................................83
15.09 KIB Right To Perform.......................................................................................84
SECTION 16 SUSPENSION OR TERMINATION OF CONTRACT...................................55
16.01 KIB’s Right to Suspend or Terminate................................................................56
16.02 Criminal Activity................................................................................................57
SECTION 17 TRANSFER OF CONTRACT......................................................................58
17.01 Transfer by Contractor......................................................................................58
SECTION 18THE PARTIES.............................................................................................59
18.01 Independent Contractor....................................................................................59
18.02 Parties in Interest..............................................................................................59
18.03 Binding on Successors.....................................................................................59
18.04 Further Assurances..........................................................................................59
18.05 Actions of KIB in Its Governmental Capacity....................................................59
18.06 Contractor’s Obligations Performed at Its Sole Expense..................................59
18.07 Parties’ Representative.....................................................................................59
18.08 Due Diligence...................................................................................................90
18.09 No Use of KIB Name........................................................................................90
18.10 Subcontractors................................................................................................. 90
SECTION 19 AMENDMENT..............................................................................................62
19.01 Amendments. ...................................................................................................62
SECTION 20 NOTICES, CONSENTS, AND APPROVALS..............................................63
20.01 Notices.............................................................................................................63
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20.02 Writing Requirements.......................................................................................63
20.03 Exercise of Options..........................................................................................63
SECTION 21INTEGRATION, GOVERNING LAW, AND VENUE.....................................63
21.01 Integration........................................................................................................64
21.02 Governing Law................................................................................................. 64
21.03 Severability.......................................................................................................64
21.04 New Contract....................................................................................................65
21.05 Venue...............................................................................................................65
21.06 Costs................................................................................................................65
SECTION 22 ADDITIONAL TERMS AND CONDITIONS.................................................65
SECTION 23 DEFINITIONS..............................................................................................66
SECTION 24 EXECUTION................................................................................................86
EXHIBIT A: REQUEST FOR PROPOSAL
EXHIBIT B: LIQUIDATED DAMAGES
EXHIBIT C: CONTRACTOR'S PROPOSAL DOCUMENTS
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CONTRACTFORRESIDENTIALANDCOMMERCIALSOLID
WASTECOLLECTIONANDRECYCLINGSERVICES
ThisContractforSolid WasteCollectionandRecyclingServices("Agreement")ismadeand
enteredintothis_____________________ dayof_____________________, 2019
("Effective Date")byandbetweentheKodiakIslandBorough("Borough"or "KIB"), a
second class boroughorganizedunderandlawsoftheStateof Alaska, andWaste
Connections of Alaska, Inc.dba Alaska Waste ("Contractor"), anAlaska corporation
authorizedtodobusinessintheStateofAlaska,collectivelyreferredtoasthe Parties.
RECITALS
WHEREAS,theBorough,pursuantto AS. 29.35.210(a)(4),is authorizedtoprovidefor
garbage,solidwaste,andsepticcollection anddisposalon a non-areawidebasis;and,
WHEREAS,theBorough,pursuanttoChapter 8.25oftheKodiakIslandBoroughCode,
regulatesthemanagementofmunicipalsolidwaste,includingitsstorage,collection,
processing,recovery, anddisposal;and,
WHEREAS,theBoroughdoes so toprotectthepublicsafety,healthandwelfareof the
peopleoftheBorough,toprotect,preserve,aridenhancetheenvironmentwithinthe
Borough,andtoprovideforfiscallyresponsiblesolidwastemanagement;and,
WHEREAS,theContractorsubmitted a proposaltotheBoroughinresponsetoanRFP
thatwas issued toidentifypartiesqualifiedtoadministerthesolidwaste services and
recyclingprogram;and,
WHEREAS,basedupontheinformationandrepresentationsset forthintheContractor's
proposal,theBoroughhasdeterminedthattheContractoristhelowestresponsiblebidder;
and,
WHEREAS,thePartieswishforContractortoadministertheBorough'ssolidwasteand
recycling program,subjecttothetermsandconditionssetforthinthisAgreement;and,
NOW,THEREFORE,inconsiderationofthemutualpromises, covenants,andagreements
containedherein,andthemutualbenefitsconferredhereunder,thereceiptandsufficiency
ofwhichareherebyacknowledged,theBoroughandtheContractoragreeasfollows:
SECTION1:EXCLUSIVE CONTRACT
1.01Exclusive Right and Privilege to Provide Contract Services.The KIB grants
Contractor the exclusive right and privilege, together with the obligation to provide, Contract
Service in the Contract Service Areaconditioned on Contractor being at all times ready,
willing, and able to meet each and every Performance Obligation.
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SECTION2: REPRESENTATIONS AND WARRANTIES
2.01Contractor’s Representations and Warranties.
a.Status.Contractoris a corporationdulyorganized, validlyexistingandingood
standingunderthelawsoftheStateofAlaska andisinallrespectsqualifiedto
dobusinessandperformtheContract Services withintheState.
b.Authorityand Authorization.Contractorhasfulllegalright,power and
authoritytoexecuteanddeliverthisContractandsatisfyitsPerformance
Obligations.ThisContracthasbeendulysignedanddeliveredbyContractorand
constitutes a legal,validandbindingobligationof Contractorenforceableagainst
Contractorinaccordancewithits terms.
c.NoConflicts.NeithertheexecutionnordeliverybyContractorofthisContract,
the performancebyContractorofitsPerformanceObligations,northefulfillment
byContractorofthetermsandconditionsofthisContract:
(1)Conflictswith,violatesorresultsinbreachofanyApplicable Law;
(2)Conflictswith,violatesorresultsin a breachofanytermorconditionsof
anyjudgment,orderordecreeofanyRegulatoryAuthorityorany
agreementorinstrumenttowhichContractororanyofitsAffiliatesisa
partyorbywhichContractororanyofitsAffiliates'propertiesorassetsare
bound,orconstitutes a defaultthereunder;or
(3)Willresultinthecreationorimpositionofanylien,chargeorencumbrance
ofanynaturewhatsoeveruponanyofthepropertiesorassetsof
Contractor.
d.NoApprovalsRequired.Noapproval,authorization,license,permit,order,
consent,declaration, registrationorfilingwithanygovernmentalor
administrativeauthority, commission, GoverningBody,agencyorinstrumentality
isrequiredforthevalidexecutionanddeliveryofthisContractbyContractor,
exceptthosethathavebeendulyobtainedfromitsBoardofDirectorsorother
governingbody.
e.NoLitigation.Contractorwarrantsthatthereisnocurrent,pending,or,tothe
bestofContractor'sknowledge,threatenedaction,suit,proceedingor
investigation,eitheratlaworinequity,beforeorbyanycourt,governmental
authority, commission, governingbody,agencyorinstrumentality,byoragainst
Contractorwhereinan unfavorabledecision,rulingorfinding,inanysingle case
orintheaggregate,wouldadverselyaffecttheperformancebyContractorofits
obligationsunderthisContractorinconnectionwiththetransactions
contemplatedbythisContract,orwhichinanywaywouldadverselyaffectthe
validityorenforceabilityofthisContractoranyotheragreementorinstrument
enteredintobyContractorinconnectionwiththetransactionscontemplatedby
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thisContract.
Contractorfurtherwarrantsthatthereisnoaction,suit,proceedingor
investigation,eitheratlaworinequity,beforeorbyanycourt,governmental
authority, commission,board,agencyor'instrumentalitypendingorthreatened,by
oragainst KIB byContractor.
f. DueDiligence.Contractorwarrantsthatithasconductedsuchindependent
investigation,examinationandresearchoftheconditionsand circumstances
surroundingthis Contract,includingthebestandpropermethodsofprovidingthe
Contract Services (includingthetypesofContract Services),labor,equipmentand
materialstoensureitsabilitytoprovidetheContract Services accordingtothe
termsandconditions setforthherein. Contractoragreesthat itwillmakenoclaim
against KIB basedonanygoodfaithestimates,statementsorinterpretations
madebyanyofficer,employeeoragentofKIBthatproves tobeinanyrespect
erroneous.
g.CompliancewithApplicableLaws.Contractorfurtherrepresentsandwarrants
thatithasfullycompliedwithallApplicableLaws,includingwithoutlimitation
anyandalllawsrelatingtoconflictsofinterest,inthe course ofprocuringthis
Contract.
h.TruthandAccuracyofApplication.Contractorwarrantsthattheinformation
providedintheproposalitsubmittedinresponseto KIB' s RequestforProposals
forthisContract,togetherwithanyaddendathereto,includingallamendments,
clarifications,andothercommunicationsfurnishedto KIB aspartofthat
proposal,istrue,accurateandcomplete.
i.UpdatestoContractorDocumentation.Contractoragreestopromptlynotify
KIB ofanychangein circumstance thatrendersuntrueanyinformation
representedto KIB aspartofthecompetitiveprocurementprocessgivingrise
totheawardofthisContract,andshallalsodo so intheeventthatit discovers
thatanyrepresentationto KIB wasotherwiseerroneous.
2.02Integration.
Thisinstrument,aswellasallappendicesandamendments,setforththeentire
agreementoftheparties.Thereexistnootherpromises,terms,conditions,or
obligationsotherthanthosecontainedherein,andthisContractshallsupersede
allpreviouscommunications,representationsoragreements,eitheroralorwritten,
betweenthepartieshereto.
SECTION3:TERM OF CONTRACT
3.01 Initial Term.
a.Contract Commencement Date and expiration of Term. The Contract Term
shall commence on July 1, 2020(“Commencement Date”) and, unless extended,
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shall expirein 7 years on June 30, 2027(“Termination Date”).
b.Collection Commencement Date.The Collection Commencement Date is July
1, 2020.
c. Short-term extension. On or before 30 days prior to the expiration of the Term
whether original under subsection a) or extended under subsection d), KIB, in its
sole discretion, may extend the Term for up to six months.
d. Mutual Option to Extend Term. On or before 60 days prior to the following
dates:
(1) expiration of the Initial Term under subsection a),
(2)the extended Term under subsection b), or
(3)a portion of the maximum allowable extended Term under this subsection,
with KIB and Contractor’s mutualagreement, may incrementally extend the
Term for up to 3 years in any combination of the following number of years
(such as 1 +2, 1+1+1; 2+1).
3.02Specific Provisionsto Survive Term.
The following provisions of this Contract will survive the Term:
a.all acknowledgements, representations and warrantiesof the Parties in this
Contract;
b.all Indemnities;
c.Contractor Payment Obligationsor claims therefore;
d.all Contractor’s Performance Obligations and KIB’s rights with respect to
Records, including giving KIB a copy of Records, or allowing KIB to copy, inspect
and audit Records, including:
certificates of Insurance or other evidence of Insurance coverage (such as
endorsements extending coverage of claims made insurance policies),
and
Contract Service Asset Inventory and Contract Service Asset
Documentation (for example, with respect to Refuse Carts that KIB has the
right to acquire).
e.all Contractor’s Performance Obligations and KIB’s rights with respect to Reports;
including submitting final Reports;
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f. providing endorsements extending coverage of claims made insurancepolicies,
if IB waives the claims made requirement and allows claims made insurance
policies;
g.any other provision that expressly states that it survives the Termination Date
(such transfer of Cart ownership to KIB); and
h.any right of either Party vested and any obligation of either Parties accrued before
the Termination Date.
3.03Obligations Upon Termination or Expiration.
a.SaleorLeaseofContractServiceAssets.Upon termination or expiration of
this Agreement, Contractor maywithin 10 days enter into good faith negotiations
to permit KIB or its newly selected contract hauler to purchase or leasethose
Contract Service Assets, including Refuse Containers, used and owned by
Contractor within the Service Area. As part of any such purchase or lease
agreement, Contractor shall deliver any and all Contract Service Asset
Documents, including, but not limited to: manufacturers warranties, maintenance
agreements, financing documents, and recorded financing statements, if any.
b. ContractorRemovalofRefuseContainers.If the Contract Service Assets
are not sold or leased to KIB upon termination of this Agreement, Contractor shall
remove all its Refuse Containers from the Service Area within 90 days
c.SurvivalofObligations.Contractor'sobligationsunderthisSectionshall
survive theterminationorexpirationofthisAgreement,oranyextensionthereto.
SECTION4: TRANSITION PLANNING
4.01Transition Plan.
a.Contractor'sAcknowledgement.Contractoracknowledgesthatitisofthe
utmostimportanceto KIB thatthetransitionfromKIB' s currentsolidwaste
servicesprovidertotheContractorproceedssmoothly,andwithoutany
significantinterruptionin services. Toensurethecontinuedsatisfactionof
Customers, itshall,submit their transition plan along with their proposal. To be
reviewed and taken into consideration when scoring is done.
(1)TimelyCollection ateachCustomer's Premise;
(2)Accurate billingforSpecial Service Surcharges;
(3)EfficientdistributionofRefuseContainers;
(4)ThatCustomerpreferencesaretakenintoaccountwithrespecttoany
modificationstopick updaysortimes,thescopeof services, orprogram
specifications;and
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b.ContractorTransition Plan. The Contractor shall submit a Preliminary
Transition Planfor KIB' s approval at the time of the submission of their proposal.
The Final Transition Plan will be submitted for KIB’sapproval within sixty (60)
days of the Notice of Intent to Awardwhich theContractorshallbe able to
implementin a manner satisfactory toKIB at the commencement of the contract.
The Transition Plan will provide details for responding to Customer complaints
and inquiries.
c.Compliance with Transition Plan.Contractor will fully implement itsTransition
Plan,andshalldoso in atimely manner. Contractor will directemployeesto
workovertimeand/oraddextra shifts. as necessary, withoutany increase toits
Contractor ServiceFee to ensure compliance with the Plan.Contractor agrees
that it will, ona weekly basis. submittoKIBwrittenstatusreportsin a formand
containing such informationasissatisfactorytoKIB.whichshallcommence no
laterthantheFridayof the week following the ContractCommencement Date.
OnthefirstKIB BusinessDayeach week. andpromptlyupon KIB request
thereafter. Contractorwillmeetwith KIB toreviewthestatusofits
implementationoftheTransitionPlan.
SECTION 5:GENERAL SCOPE OF CONTRACTOR DUTIES
5.01Collection and Transfer of Refuse.Subject to the conditions contained herein,
Contractor shall, among other things:
a.ProvideRefuse ContainerstoCustomers;
b.ProvideResidentialandCommercialCollection service;
c.CollectMunicipalSolidWastegeneratedinthe Service Area;
d.DeliverMunicipalSolidWastetotheKIBLandfill.
5.02 Customer Service.Subject to the conditions contained herein, Contractor shall,
among other things:
a.ServeastheprimarypointofcontactforCustomers;
b.ResolveCustomercomplaintsin a timelymanner;
c.ReportCustomercomplaintsto KIB; and,
d.PerformitsCollectionandTransferdutiesin a professionalandcourteous
manner.
5.03 Fee Collection and Financial Reporting. Subject to the conditions contained
herein, Contractor shall, among other things:
a.OnbehalfofKIB,chargeCustomers a feeorfeesinthe amountsdirectedby
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KIB;
b.Remitto KIB such portionsofthosefeesasdirectedherein;
c.Maintaindetailedfinancialrecordsregardingthebillingandcollectionoffees;
and,
d. Issue Reportsto KIB inthemannerandatthetimesdirectedherein.
5.04Collection and Transfer of Recyclable Cardboard Material.Subject to the
conditions contained herein, Contractor shall, among other things:
a.ProvideCardboard Recycling ContainerstoCustomers;and
b.Deliver Cardboard Recycling Containers to the KIB designated recycling
facility for processing.
SECTION6:SPECIFIC COLLECTION DUTIES
6.01Mandatory Service.
a.ContractoracknowledgesthatContractorisrequiredto chargetheowneror
occupantof a Premises a Service Fee,regardlessofwhetherthatowneror
occupantself-haulsSolidWasteanddiscardsitintheDumpsterandRollOff
Containerat KIB landfill, orutilizes Services atCustomer's Premises.
b.IfanyonenotifiesContractorinwritingthatheorshewishestopersonallystore,
collect,transportanddisposeofSolidWastegeneratedonthatperson's
Premises,(referred toas"self-haul"),Contractormayneverthelesschargethat
person aContractor Service Feecommensuratewiththegallonequivalent(32,
64or96 gallons)ofSolidWastethattheself-haulCustomerdiscardsatthe
RollOffContainerlocatedatKIBLandfill,asestimatedby a KIB
Dumpsteror
employee.
c. MandatoryServiceNotice.Withinseven (7) Service Daysafterreceivingnotice
(basedonContractor'sdrivers'observations,informationandbelief,orotherwise)
that a formerlyunoccupied Premise becomesoccupied,orthattheindividuals
occupyingthe Premises havechanged, Contractorwillgivewrittennoticetothe
owneror occupantofthat Premises that Service isrequiredunlessContractor
hasalready received a requestfor Service atthatPremise, orKIBrevokes
suchprovisionsoftheKIBCodethatrequiremandatory Service.
6.02Collection From Refuse Carts.
a.AutomatedorSemi-AutomatedCollection.ContractorwillCollectallRefuse
CartsusinganAutomatedorSemi-Automatedmanner."Automated"means
thatRefuseCartsareliftedfromtheirSet-OutSite, emptiedandset backdown
attheirSet-OutSitebymechanicalmeans. "Semi-Automated" meansthat
RefuseCartsarerolledbyContractor'semployeesfromtheirSet-OutSites
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intopositionneartheCollectionVehicle;lifted,emptiedandsetbackdownby
andreturnedby such employeestotheirSet-OutSites.
mechanicalmeans;
b.MandatoryCollectionfromRefuse Carts.BeginningontheCollection
CommencementDate,andon a weeklybasisthereafter,Contractorshall
collectallRefuseplacedinCartslocatedatResidential,Multi-familyand
Commercial PremiseswithintheCityofKodiak,or such otherareasasmaybe
designatedbyKIB in a NoticetoContractor,ontheRegularlyScheduled
CollectionDay.
c.Refuse Cart Options.
(1)StandardOption.UnlessContractormustprovideRollOffContainers
pursuanttoSection6.02,itshall provideeach Premises withone95-gallon
capacityBear-ResistantRefuseCartforthechargelistedonthe
Service FeeSchedulein Section 11.01,exceptiftheowneroroccupant
ofthat Premises directsContractortoprovide a differentnumberofCarts
underfollowingSubsectionc..(2).
(i)Ifa Premise fallswithin a Borough-designated"BearAware"area,
itshallwithoutexceptionbe excluded from receiving arollcart.
(2)CustomerRequestsforAdditionalRefuse Carts. Contractorwillprovide
CustomerswithBear-Resistant RefuseCarts. Additional carts shallbe
provideduponrequest,witheachadditional cart pricedatthe
correspondingService Fee.
d.Cart Rollout Service.
(1)Scopeof Service. Uponrequest,ContractorwillprovideRollout Service
toCustomers,asfollows:
(i)WithoutSurcharge.RolloutserviceshallbeprovidedtoSenior
CitizensandDisabledCustomers withoutsurcharge,ifthe Customer
certifiesthatnoable-bodiedpersonresidesatCustomer'spremise.
(ii)WithSurcharge. Ifrequested,rollout service shallbeprovidedtoall
other Customers, whoshallbechargedthesurchargesetforthonthe
Contractor Service FeeSchedule.
6.03Collection FromDumpsters, Roll-Off Containers, or Compactors.
a.Residential, Commercial, or Multi-Family Collection.Generally beginningon
theCollectionCommencementDate,ContractorwillprovideallMulti-Family
andCommercialCustomerswithinthe Service Area witheitherResidentialRoll-
OffContainersorDumpsters,forwhichCustomersshallbechargedin
accordancewiththeContractor Service FeeSchedulein Section 11.01.
ResidentialCustomerswhose Premises arelocatedwithintheportionofthe
Service AreaoutsidetheCityofKodiakshallalsobeprovidedwith a
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ResidentialRoll-OffContainerorDumpster. Contractorwill collect Refuse
discardedthereinatleast weekly, on the RegularlyScheduledCollection Day(s)
or on alternateoradditionaldaysasagreedtobetweenContractorandthe
Customer.
b.DumpsterOptions.
(1)StandardOption.ContractorwillprovideeachCommercial Premise andMulti-
Family Premise withone2.0cubicyard capacity dumpstertobeCollected
onceweeklyforthechargelistedontheServiceFeeSchedulein Section 11.01,
subjecttothefollowingexceptions:
(ii)Ifa Premise fallswithin a Borough-designated"BearAware"area,itshall
withoutexception receive a bear-resistantDumpster.
(iii)ACustomermaydirectContractortoprovide a Dumpsterofalternate
capacity,oroneormoreRefuseCartsorRoll-Off Containers,subject
tothechargesprescribedbytheContractorService FeeSchedule. A
CustomermayalsodirectContractorto, notwithstandinganyRegularly
ScheduledCollection Day(s), collectrefusefromtheCustomer's
Premises onalternateoradditionaldaysasagreedtobetweenthe
ContractorandCustomer,andsubjecttotheContractor Service Fee
Schedule.
(iv)ShouldtheContractor,inits sole discretion,determinethatthereis
insufficientroomat a premise toplaceorsafelycollectone or more
dumpstersforeachcustomerusingthecorrespondingset- outsite,the
Contractorwilleither:
A. Provideoneormore carts ofthecapacityandnumberthateach
Customerrequirestosafelyandadequately store itsdiscarded
RefusependingCollection;or.
B. AllowoneormoreCustomers toshare a Dumpster.
(2)Dumpster Locks.Should a Customer so request,Contractorshall
promptlyprovidedumpster Locks, whichshallbesubjecttoanysurcharge
setforthontheContractor Service FeeSchedule.
b.Compactors.Contractorisnotobligatedtoprovide a Compactortoany
Customer.However,onrequestoftheowneroroccupantof a Commercial or
Multi-family Premise, ContactorwillCollectallRefuseplacedinsideeach
CompactoratthefrequencyrequestedbythatCustomerandforthecharge
listedonthe Service FeeSchedule in Section 11.01.
c.Roll-Off ContaineratKIBLandfill.BeginningontheCommencementDate,
Contractorwilldeliver a DumpsterorRollOffContainerinanycapacityprovided
onthe Service FeeSchedulein Section 11.01, asrequestedby KIB, tothe
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locationspecifiedby KIB atthe KIB Landfill. Contractorwillreplacethat
DumpsterorRoll-offContainerwith anotherDumpsterorRollOffContainerof
anyothercapacity providedonthe Service FeeSchedule,withintwo(2) Service
DaysofKIB' s request.Contractorwillprovide KIB withthe Service prescribed
inSection 6.03(a)(includingcontainerrepairandmaintenance),asif KIB were
a Customer.BeginningontheCollectionCommencementDate,Contractorwill
CollectallSolidWasteplacedthereinatthefrequencyagreedtobyKIBandthe
Contractor, anddisposeofitatthe KIB Landfill,withoutchargeto KIB.
d.Cardboard Recycling Containers.BeginningontheCommencementDate,
Contractorwilldelivera specially fabricated Cardboard Recycling Container in
any capacity providedonthe Service FeeSchedule in Section 11.01, at the
designated locations specified by the KIB. Contractorwillcollectcardboard
recyclable material discarded thereinatleast weekly, on the Regularly
ScheduledCollection Day(s) or onalternateoradditionaldaysasagreedto
betweenContractorandtheKIB to ensure that each Cardboard Recycling Container is
promptly emptied when container is at capacity.
6.04Bulky Items.
a.ReportingBulkyItems.Contractor'semployeesmustpromptly notify
ContractorofanyBulkyItemsthattheyobservediscardedat a DumpsterSet-
OutSite.
b.On-CallCollectionServiceandFees.Contractormust,withinthree(3)days
of a Customer'srequest,collect Bulky Itemswith maximum allowable
dimensions of 4 × 5 × 6 cubicfeetthatare discardedat a Set-OutSite.
Customersshallbeentitledtoone such pickupeachmonth;however,Contractor
shallchargeCustomersthesurchargelistedonthe Contractor Service Fee
Schedulein Section 11.01 foreachadditionalpickupof Bulky Itemsthat
occurs withinthesamecalendarmonth.
c.DiversionProgram forBulkyItems.Contractorwillusereasonablebusiness
effortstodivertallbulkyItemsthatitcollects. Contractorshalldeliverallbulky
Itemsthatitdoesnotdivertto a facilityapprovedby KIB.
6.05Emergency Services.
a.NatureofEmergencyServices.Within24hoursofnoticeby KIB, whetheroral
orwritten,Contractorwillprovideemergencyservicesbeyondthe scope ofthe
ContractServicesatthetimesandtotheextentdirectedby KIB, including
providingvehicles, drivers andotherequipmentandpersonneltocleanupSolid
Wasteandotherdebrisconsequentuponnaturaldisasters such as
earthquakes,storms, floods,riotsandcivildisturbances,forwhichContractor
willbecompensatedContractor'sreasonableReimbursement Costs. Tothe
fullestextentpossible,Contractorshallseek KIB' s preapprovalpriorto incurring
anyexpensesrelatedtotheprovisionofemergency services.
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b.Reporting.Contractorwillcooperatewith KIB, theState,andfederalofficialsin
filinginformationrelatedto a regional,stateorfederaldeclaredstateof
emergencyordisasterastowhichContractorhasprovidedservicesunderthis
Chapter.
c.EmergencyBackupServicePlan.Contractorwillsubmitanemergency
backupservice planto KIB sixty(60)dayspriortotheContractCommencement
Date,whichshallbesubjectto KIB's approval. Contractorshallimplementthat
planif, duetoUncontrollableCircumstancesorforanyreasonwhatsoever,
Contractorfails, refuses, oris unablefor a periodof48hourstocollectand/or
atanytimetransportSolidWasteoranyportionthereofto theapplicableSolid
WasteManagementFacility,andthe KIB Managerdetermines such failure
reasonablypresents a dangertothepublichealth,safety,orwelfare.
6.06On-Call Temporary Dumpster and Roll-Off Collection Service.
a.ContainerDelivery.Uponrequest,Contractorwilldeliver a DumpsterorRoll-
OffContainer,inanynumberandsizeavailablepursuanttotheContractor
Service Fee Schedule, at the following times:
(1)Onthesame Service DayifContractorreceives a requestbefore10 a.m.
onthat Service Day;
(2)Onthenext Service DayifContractorreceives a requestafter10 a.m. but
before 4 :00p.m.on a ServiceDay;and,
(3)Withintwo Service Days, ifContractorreceives a requestafter4:00 p .m.
on a Service Day.
b.Collection.BeginningontheCollectionCommencementDate,Contractorwill
collect allRefuseand/orConstructionandDemolition(C&D) Debrisdeposited
ina DumpsterorRoll-OffContaineratthefrequencyrequestedbytheCustomer
for thecorrespondingchargeslistedontheContractor Service FeeSchedulein
Section 11.01.
c.DiversionofConstructionandDemolitionDebris to KIBLandfill.The
ContractorshalluseReasonable BusinessEffortstoDivertConstructionand
DemolitionDebrisfromdisposal.IfContractorcannotdivertConstructionand
DemolitionDebrisfromdisposalusingReasonableBusiness Efforts, itwilldeliver
itto KIB Landfill,subjecttothesameobligationsthatContractorhas withrespect
toRefuseunderSection7.
d.ContainerPickup.Contractorwillpickup such DumpsterorRollOffContainer
withintwo(2) Service Daysof a Customer'srequestorothertimeagreedto
betweenContractorandCustomer.
SECTION7:DISPOSAL OF COLLECTED REFUSE
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7.01Transportation of Collected Refuse to KIB Landfill.
a.KIBLandfill.ContractorwilltransportanddeliverallRefusethatitCollectsto
the KIB Landfill.ContractorwillcoordinatethatdeliverywithHolidayCollection
schedulesandclosuresforrepairandmaintenance. Contractorwillkeep
RefusethatitCollectsatResidential Premises, whetherin Carts, Dumpsters,or
Roll-Offs,separatefromRefusethatitCollectsat Commercial orMulti-Family
Premises andwillnotcomminglethatRefuseinone Vehicle.
b.ComplianceandCooperation. ContractorwillensurethatitsVehiclesare
capableofpassinginandoutofthe doorofthebalerbuildingatthe KIB
Landfill.Contractorwillcooperatewith KIB Landfilloperators, andshallcomply
withallrulesineffectatthe KIB Landfill,including,butnotlimitedto:
(1)DeliveringRefuseonlyatthetimesandonthosedaysspecifiedby KIB;
(2)FollowingdirectionstounloadCollectionVehiclesindesignatedareas;
(3)Accommodating KIB Landfilloperationsandmaintenanceactivities;and,
(4)Complyingwith KIB's UnpermittedWasteexclusionprograms.
c.DisposalFees. Contractorwillpayall KIB LandfillDisposalfees,including the
feesforDisposalofRefusethatContractorCollectsfromRoll-OffContainers
andDumpsterslocatedatthe KIB landfill.
SECTION8:FUTURE RECYCLING SERVICES PROGRAM
8.01General.Contractoracknowledgesthat,subjecttotheprotocolssetforthatSection
14ofthisAgreement, KIB mayalsorequireContractortoimplement a Recycling
collectionprogram.Inthatevent, KIB will requestthatContractorsubmit a proposal
toimplement such Recyclingcollectionprogram,whichitshallreviewandconsider
priortorequesting proposalsfrom,ornegotiatingwith,anyother Person forthe
provision ofthese services. However, if KIB andContractordonotreachagreement
bytheendoftheperiodspecifiedinSection14, KIB shallbeentitledtotakeany such
otheractionsasmaybepermissiblepursuanttothetermsofthisAgreement.
8.02 Prospective Services.IfKIB selectsContractortoprovideRecycling services,
Contractorshallsupplyalllabor,equipment,personnel,quarterlyreports,and
paymentinvoicesin a timelymannerasoutlinedinthisAgreement.TheContractor
shallagreetoperformall services necessaryfortheprocessingandshipmentof
recyclablematerialsthatitcollectswithintheCityofKodiakand KIB. Contractor
willcollectand processcardboard,mixedpaper/paperboard,newspaper,plastic,
aluminumcansandofficepaper.Recyclablematerialdoesnotincludelargemetal
items such asvehicles,partsofvehicles,appliancesorhomeconstructiontype
ofsiding. ContractorwillimplementtheprocessingmethodsandRecyclables
collectionasdescribedinits Proposalandthefinaladdendumandcoverall costs
associatedwithContractor'scollection andhandlingofRecyclables.
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8.03 Methods. Contractorwilladheretothecollectionplanand processing methods
baseduponitsProposalandanyaddendathereto.
8.04 Equipment and Personnel.TheContractorhasidentified,initsProposalandany
addendathereto,theequipmenttobeusedinthecollectionandprocessingof
Recyclables.Thisidentificationshallincludetheminimumfollowinginformation:
a.Equipmenttype;
b.Equipmentquantities;and,
c.Availabilityofbackupequipment.
TheContractorhasalsoidentifiedinitsProposalthenumberofpersonnel
necessarytomeettherequirementsofthisAgreement.Personnellistedshall
includemanagement,supervisory,customerservice,equipmentoperators,
collectionpersonnel,etc. Anychangestomanagementpersonnelshallbe
promptlycommunicatedtoKIB.
8.05 Final Disposition of Recyclable Materials.It shallbetheresponsibilityofthe
Contractortoensurethatcollectedmaterialisprocessedand recycled. Tothis end
theContractorshalldocumentthefinaldispositionofthecollectedmaterialaspart
ofitsquarterlyreportingrequirement.
8.06 Documentation. Contractorshallmaintainthroughoutthedurationofthe
Agreement,andfortwo(2)additional years, documentationonalloftheContract
Servicesprovided.Contractorshallmaintainrecordstosubstantiateallwork
performedandfeesrequested. Such recordsshallinclude,butnotbelimitedto,daily
recordsonthe poundsofprocessed recyclables, shipment records, andrecyclable
pickuplocations.KIB mayrequestthatcopiesorportions ofthisdocumentation
beincluded withContractor's monthlyrequests forpayment.
8.07 Records and Reporting.
a.Records.Contractorwillcollectandrecord,on a dailybasis,tonnage
information,includingthe gross, tare,andnetweightofeachloadofRecyclables
it collects, aswellasthereceiptsfromtheRecyclablesprocessingfacilities,
insuch a mannerthatContractorand KIB mayreviewtheamountof
Recyclablescollectedanddeliveredby Contractor onanygiven day.
b. Reports.Contractorwillinclude a summaryoftherecordsfortonnage,andany
additionalinformationrequestedby KIB initsQuarterlyReport,asdescribedin
the KIB Residential and Commercial Solid Waste Collection and Recycling
ServicesRFPandContractor'sProposal.
c.Inventory.Contractorwillsubmitanupdatedinventoryof Service Assets toKIB
onJuly 1 ofeachyearduringtheContractTerm,whichshallincludethe
following:
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(1)Ageneraldescriptionofitsmaintenanceyards,operationsfacilities,drop
off locations,ContractorOffice,andanyotheradministrativeandcustomer
service offices;and,
(2)AlistofVehiclesdescribedbytype,includingmanufactureandmodel
numberforcab,chassisandbody; descriptive notation (i.e. front-end
loader,compactor,etc.);number;DMVlicensenumber;theageofthe
chassis andbody;typeofbody(i.e.,open-top,closed,etc.); typeoffuel
used; thedateofacquisition; themaintenanceandrebuildstatus;and,
leaseorinstallmentpurchaseinformation.
8.08 Recyclables Processing and Marketing. Contractormaychangeitsselectionof
Recyclables Processing Facilityandnotify KIB within30daysofdoingso.If the
Recyclables Processing Facilityiswhollyorpartiallyinoperableforanyreason,
includinguncontrollable circumstances, Contractorwillmakeotherarrangements
toprocessRecyclablesortotransportthe Recyclablestothe Recyclables
ProcessingFacilitywithoutincreaseoftheContractorcompensationdespite any
consequentadditionalcoststoContractor.
SECTION9:GENERAL OBLIGATIONS AND PERFORMANCE STANDARDS
9.01Procedures for Missed Collections.
a.CorrectiveActionRequired.AbsentContract Service Exceptions,onthenext
Contract Service DayfollowingtelephonicorothernoticetoContractor,
ContractorwillCollectwithoutchargeanycontainerthatContractorshouldhave
Collected,delivered,exchanged, orrepairedbutdidnot. IfContractorfails todo
so, KIB mayprovidetheContract Service itselforthrough a thirdpartyand
Contractorwillreimburse KIB' s ReimbursementCoststhereof.
9.02Customer Complaints.
a.Response.ContractorwillrespondtoallCustomerinquiriesandcomplaints
(includinganyinquiryorcomplaintleftwiththetelephoneanswering service)
within24hoursfollowingnoticetoContractor, andhandleallcomplaints
consistentwiththerequirementsof theCustomerComplaintProtocolsetforth
inthis Section.
b.CustomerComplaintProtocol.Contractorwillmaintain,updateasnecessary,
andfollowtheCustomerComplaintProtocol.Uponcommencementofthis
Agreementandinadvanceofallupdates,Contractorwillprovide KIB witha
copyoftheCustomerComplaintProtocolforitsapproval, whichshallnotbe
unreasonablywithheld.
c.ReferraltoKIB.ContractorwillnotreferorforwardanyCustomerto KIB for
resolutionofcomplaintsoranswerstoinquiriesunlessContractorhasmade
all reasonableeffortstoresolvethematter,hasfailed toreachresolution,and
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theCustomer insists. In such event,ContractorshallrefertheCustomerto
individualspecifiedasthe KIB Representative.
the
d.EmployeeTraining.ContractorwilltraineachofitsCustomerservice
employeestofollowtheCustomerComplaintProtocoluponstarting
employment,andperiodicallythereafter.
e.RecordkeepingandKIBAccesstoRecords.Contractorwillmaintain a
writtenrecordofeveryinquiryandcomplaintthatitreceivesrelatedtoits
provisionoftheContractServices,includinginformationrequiredbyKIB,
andprovideKIBwitha copyof anysuchinquiriesandcomplaintsthat
occurredina monthbythe15thdayofthesubsequentmonth.Contractorwill
allowKIBaccesstocomplaintrecordsatContractor'sOfficeduring
ContractorOfficeHours.ContractorwillprovidecopiesofanyCustomer
complaintsandtheresolutionofthosecomplaints,andotherrelated
Records, toKIBwithintwohoursofKIB'srequest.
f.Certain Customer complaintsmay be directly related to, or require direct input
from, the KIB, and Contractor should not be penalized or incur costs for such
matters.
KIB'sinvoiceforKIB' s ReimbursementCostsshallindicate the following:
(1)thenameandaddressoftheCustomer;
(2)natureofcomplaintorinquiry;
(3)amountof timespentby KIB employeeorrepresentative;
(4)hourlyfeesfor KIB employeesorrepresentatives;and,
(5)cost ofmaterialsorother disbursements,includingphoneand postage
costs, requiredtoresolvethecomplaintoranswerthequestion.
9.03Unpermitted Waste Screening (or Recyclables if Applicable).
a.Protocol.Contractorwilldevelopandimplementan UnpermittedWaste (or
recyclables if applicable)ScreeningProtocolincompliancewithApplicableLaw,
whichshallbesubmittedto KIB 60 dayspriortothe CommencementDate.
Any amendments to Contractor'sUnpermittedWasteScreeningProtocolshall
besubjecttoapprovalby KIB priortoimplementation.
b.InadvertentDeliveryofUnpermittedWaste to KIBLandfill.If Contractor
inadvertentlydeliversUnpermittedWaste (or recyclables if applicable)to a Solid
WasteManagementFacility,Contractorwilluseitsbesteffortstoidentifythe
CustomerthatdiscardedtheUnpermittedWaste (or recyclables if applicable)
andcooperatewiththeSolidWasteManagementFacilityinanyrelated
investigations.ContractorwillcontactanyidentifiedCustomerandprovidethat
CustomerwithinformationonsafedisposalofUnpermittedWaste (or recyclables
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if applicable).
9.04Contract Service Exceptions.
a.CollectionException.ContractorshallnotbeobligatedtoCollectanySolid
WasteintheeventofanyContract Service Exception,asdefinedin Section 23
ofthisAgreement.
b.NoticeofNon-Collection.If ContractordoesnotCollectanySolidWaste (or
recyclables if applicable)dueto aContract Service Exception,Contractormust
completeandleave a Non- CollectionNoticesecurelyattachedto a container
atorneartheSet-OutSite;however,in theeventthatunsafeconditionsdo
notpermitContractortodoso,itwillinsteadusebesteffortstoimmediately
notifytheCustomeroftheunsafecondition,includingleaving a Non-Collection
Noticeonthedoorofthe Premise,ifsafetodoso,ortelephoningtheCustomer.
(1) A Non-CollectionNoticewithrespecttoSolidWaste (or recyclables if
applicable)thatisnotproperlyplacedinsidecontainersmustcontainthe
followinginformation:
(i)A reminderthattheCustomermustplaceSolidWaste (or recyclables
if applicable),exceptfor BulkyItems,in a closed container;
(ii)AnoticethatContractorisauthorizedtochargetheCustomerthe
surchargelistedonthe Service FeeSchedulein Section 11.01
eachtimethe Customersetsout a containerthatisfilledabovethe
containerrimsuch thatitwillnotfullyclose;
(iii) A noticethatContractorisauthorizedtochargetheCustomerthe
surchargelistedonthe Service FeeScheduleeachtimetheCustomer
setsouta containercontaininghouseholdwastethathasnotbeen
placedwithin a bag; and,
(iv)InstructionsonhowtheCustomercanacquireadditionalRefuse (or
recycling if applicable) ContainersfromContractor,includingany
additional surcharges, orrequeston-callCollectionof Bulky Items.
(2) A Non-CollectionNoticewith respect toUnpermitted Waste (or recyclables
if applicable), suchashazardouswaste,(items not able to be recycled
within the program if applicable), orunsafematerials,mustdescribe
whereCustomercan disposeoftheUnpermittedWaste (or recyclables if
applicable)orthosematerials, such asatthe KIBLandfillorsomeother
locationasdesignatedby KIB.
(3) Promptly upon KIB request,Contractorwillinform KIB ofeachCustomer
towhichContractorgave a Non-CollectionNotice.
9.05Other Special Customer Services. UponCustomerrequest,Contractormay
provide special services inadditiontoanyprescribedContract Services following
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approvalbyKIB basedonthefollowinginformation:
a.A descriptionof services, includingtheirproposedscope;and,
b.Anyadditional surcharge tobechargedfor such service.
9.06Contract Service Assets.
a.Contractor Operations and Maintenance Facilities.
(1)Location. Prior totheContractCommencementDate,Contractorwill secure
possessionanduseof suchoperationsandmaintenancefacilities,including
a localContractorOffice,whichshallbelocatedonpubliclymaintainedroads
withintheBorough.Contractor'sOfficeshallbelocatedinthe KIB orCity of
KodiakattheaddressprovidedinContractorDocumentation.IfContractor
sitesitsoperationsandmaintenancefacilitiesinthe KIB orCityofKodiak,it
willdo so inaccordancewithapplicablelaws,includingzoninglaws,with
ampleingressandegressforvehicles. Contractorwillmaintainitsfacilityin a
neat,cleanandpresentablemanner, includingregularsweepingofrelated
groundsforlitter.
(2)KIB Access. KIB anditsdesigneesshallbepermittedtoenterContractor's
operationsandmaintenancefacilitiesorContractorOfficeduringContractor
OfficeHoursupontwo (2) hourspriornotice,andshallbepermittedto
investigate,observe,inspectandreviewContractor'soperationsand
Contract ServiceAssets. Contractorwillmakeavailablea management
representativeorotherauthorizedpersonto escort eachKIBrepresentative
throughfacilities. Thisrightdoesnotlimit KIB' s righttoinspectContractor's
Vehicles.
b.Refuse Containers.
(1)RefuseCartsand Dumpsters. Contractorwillmaintainatalltimesa
sufficientnumberofcontainerstoexecuteitsobligationsunderthis
Agreement.Allcontainersshallbeonhandandreadyfor service nolater
thanthedateprovidedinContractorTransitionPlan,andshallensurethat
allCartsandDumpstersconformwiththespecificationsdescribedin
ContractorDocumentation,asapprovedby KIB, includingBear Carts. In
addition,Contractorshalllabel carts withuseinstructionsapprovedbythe
KIB foranynew cart user. Basic operatinginstructionswillbehotstamped
onto carts. Contractor provides no express warranty of duration for the roll
carts, and Contractor’s only obligation with regards thereto shall be to provide
andmaintain such roll carts in accordance with the contract.
(2)Roll-OffContainers.ContractorwillprovideRoll-OffContainersnolaterthan
thedateprovidedintheContractorTransitionPlan. Contractormayprovide
Roll-OffContainersthatarenotnewif,inthesolejudgmentoftheKIB
Representative,theyareingoodrepairandappearance.
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(3)ReplacementContainers.Contractorwillprovide additional andreplacement
containers(otherthanCompactors)asnecessarytoensurethatCustomer
alwayshas a container.
(4)Inventory.Contractorwillprepare a preliminaryinventoryofRefuseCarts
andDumpstersthatContractorwillacquireorsupplyasrequiredbythe
TransitionPlanasContractorDocumentation. InitsnextMonthlyReport
followingdeliveryofanyCart asrequiredbytheTransitionPlan,Contractor
willcompleteandfinalizetheinventory.IneachAnnualReportfollowing
completionof theTransitionPlan,orwithinten (10)businessdaysupon
requestby KIB, Contractorwillupdatetheinventorytoreflectacquisitionor
replacementofRefuseCartsandDumpsters,accompaniedbya
representationandwarrantysignedbyContractorthatallRefuseCartsand
Dumpstersmeetspecifications.
(5)Changesin Service, RepairandReplacement.Contractorwillexchange,
removeand/ordelivercontainersatthetimedirectedby KIB, and
compensatedbysurcharges,ifany,listedontheContractor Service Fee
Table, including forthefollowing:
(i)Changesin Service;
(ii)RepairofDamagedContainers;and,
(iii)Replacementofdamaged orstolenContainers.
(6) Locks. WithinoneweekofCustomerdirection,Contractorwillprovide locks
on a DumpsterforthesurchargeslistedontheContractor Service Fee
Schedule.
(7)RequiredLabelingforRoll Carts. ContractorwilllabelRollCartswith
messageanduseinstructionsapprovedbythe KIB foranynewCart
user.Basic operatinginstructionswillbehotstampedonto carts.
Contractor provides no express warranty of duration for the roll carts, and
Contractor’s only obligation with regards thereto shall be to provide and
maintain such roll carts in accordance with the contract.
c.UseandPossessionofContractServiceAssets. Contractorwilleitherown
eachContract Service Asset orensurethatanylease,financingdocumentation,
rentsor purchasesbyinstallmentorconditionalsaleagreementwithrespectto
eachContract Service Asset allows KIB'sacquisitionor purchaseofContract
Service Assets, pursuanttoSection 3.03ofthisAgreement.Contactorwill
providea copyoftheContract Service Asset Documentupon KIB' s request. Any
Contract Service Asset Documentshall:
(1)PermittheGuarantortoassumeContractor's obligationsandtocontinue
useofContract Service Assets inperformingContract Services; and,
(2)Permit KIB oritsdesignee toassumeContractor'sobligationsandto
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continueuseofContract Service Assets inperformingContractServices.
9.07Service Standards.
ContractorwillprovideContract Services inaccordance with thefollowingprovisions:
a.Litter,SpillsandLeaks.
(1)Litter.ContractorwillensurethateachcollectionVehicle carries a broom
andshovelatalltimessoastoensureitsabilitytoperformitsobligationswith
respecttomaterialspillsandliquid leaks, asprovidedinthissection.
(2)MaterialSpills.Contractorwillonlytransportcollectedwaste andrecyclables
incoveredvehicles. Contractorwillpreventmaterialsfromescaping,
dropping,spilling, blowingorscatteringfromVehiclesduringcollectionand
transportation.Contractorwillimmediatelyremoveanymaterialsthatare
dropped,blown, spilled,scattered,or tracked ontoany alley,streetorpublic
orprivateplace,anddisposeof such materialsconsistentwiththe
requirementssetforthinthisAgreement.
(3)LiquidLeaks.Duringcollectionandtransportation,Contractorwillalso
preventoil, hydraulicfluid,paintorotherliquidfrom leakingoutof Vehicles.
Contractorwillensurethateachcollectionvehicle carries petroleum
absorbentmaterials.Contractorwillimmediatelycoverleakedfluidswith
absorptivematerials, removethose materialsfromthe groundandapply a
cleaningagenttocleansethesoiledspot.Contractorwillassurethatno
hydraulicfluidorotherliquidleaksfromanyVehicleontothepavement.If
a leakdoes occur,Contractorwill immediatelycleanitup.
b.CustomerPrivacy.Contractorwill strictly observeandtake such actionsinits
provision ofContractServicesasarereasonablynecessarytopreserveits
Customers' privacyrights. Contractorwillnotrevealinformationidentifying
individual customers orthecompositionorcontentsofa Customer'swaste
streamtoanypersonotherthan KIB, unlessotherwisedirectedbymeansof a
validcourtorder,unlessrequiredtodo so bysomeapplicablelegalduty, or
uponthevalidauthorizationoftheCustomer. Further, Contractorwilluse
reasonablebusiness effortstokeepthatinformationconfidentialamongitsown
staff,consultants, representatives,agents,andanyotherpersonsactingon
Contractor'sbehalf.
ThisprovisionwillnotbeconstruedtoprecludeContractorfrompreparing,
participatingin,orassistinginthepreparationof,wastecharacterizationstudies
orwaste stream analysesthatmayberequiredbylaw.Inaddition,Contractor
willnotmarket,sell,convey,ordonatetoanypersonanylistwiththenameor
addressof Customers. Therightsaccorded customers pursuanttothissection
are inadditiontoanyother privacy rightaccordedCustomerspursuantto
applicablelaw.Contractorwillusereasonablebusinesseffortstokeep
informationwith respect toCustomersand customer service information,
including,butnotlimitedto,accounts serviced, containers,special services,
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recyclablesinventory,salesofrecyclablesandcontaminants,confidentialamong
aspermittedbyapplicablelaw.
staffand itsconsultants,ifany,
c.VehiclesandDrivers.
(1)Leak-ProofVehicles.Vehiclesusedincollectionortransportationof
recyclablesmusthavewatertightbedsofmetalorimperviousmaterialthat
canbecleaned.
(2)VehicleIdentification.Contractorwillensurethatitsnameandtelephone
numberareclearlyshownoneachVehicle, so astoindicatethatitisowned
andoperatedbyContractor.
d.PavementandUtilities.Contractorisresponsiblefordamagetopavementand
drivingsurfacesifcollectionsites arelocatedonpublicor privateproperty,other
thanordinarywearandtear,ifthedamageistheresultofvehiclesexceeding
themaximumweightlimitsallowedbyapplicablelaworContractor's negligent
operationofvehicles.CustomerorKIBmaydirectContractortopromptlyrepair
orreplacedamageddrivingsurfacesorutilitiesorrepairandreplacethemitself
orthrough a thirdparty,tosatisfactionofcustomerorKIB,asthe case may
be.Contractorwillreimbursecustomerforhisorher costs ofrepairor
replacementand KIB orCityofKodiakthereimbursement costs ofrepairor
replacement.Contractorisresponsiblefordamagetopublicandprivateutilities,
whetherlocatedonpublicstreetsorpropertyorprivateproperty,if damageisthe
resultof theinattention,carelessnessornegligenceofContractor.
e.Damage to Property or Personal Injury.Contractor shall not intentionally or
negligently cause damage to property or personal injury in conjunction with the
provision of Contract Services. Contractor agrees to repair or replace any property
that sustains damage as a result of Contractor’s negligence during the course of
its performance of the Contract Services, whether the property is public or private,
to the satisfaction of the owner, and will reimburse to the satisfaction of an injured
individual, the cost of any personal injury caused by the negligent or willful acts or
omissions of Contractor. Notwithstanding any rights KIB may have in such
instances for breach of contract and to indemnification by Contractor, any and all
disputes between Contractor and any other Person regarding damage to private
property or any other injury arising out of Contractor’s negligence or willful
misconduct are civil matters between the Contractor and that Person.
9.08Billing and Accounting Practices.
a.CustomerBillingandFeeCollection.
(1) Service FeesandSurcharges.Contractorwillprovidebillingandbill
collection services atthetimeandin a manner satisfactory to KIB, consistent
withtheContractor Service FeeSchedule,SeniorDiscount,Adjusted
TonnageAmount, andanyotherfeesdirectedbyKIB.
(2)KIBFees.
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(i)Amount.Onbehalfof KIB, ContractorwillchargeCustomers a feeor
feesintheamountdirectedby KIB. Contractorwillnotseparately
itemizethat feeorfeesoninvoicestoCustomersoranyother
correspondencewith Customers, unlessauthorizedby KIB.
(ii)Recording Fees.UponreceiptofanyCustomer'spaymentoffeesfor
Contract Service, Contractorwillsimultaneously record receiptofKIB'
sfees inseparateaccountswithinContractor'sdetailedgeneralledger.
Thosefeesbelongto KIB andnottoContractor.
(iii)RemittingFeestoKIB.Contractorwillremitto KIB amountsequalto
KIB's fees atthetimedirectedbyKIB. Contractormayretainthe
remainingamountsreceivedfromCustomersascompensationfor
fullyand timelysatisfyingContractor'sobligationsunderthisAgreement.
b.CustomerService Subscription.
(1)FormandContent.BeforecommencingContract Service for a new
Customer, orchangingContract Service levelsorfrequencyforanexisting
Customer,ContractorwillprovidetheCustomerwith a writtenSubscription
Summary. Contractormayinclude a waiverofdamageliabilityand/or
Customerindemnityin connectionwithCollectionon a Customer'sprivate
driveway orpavementinformandcontentsatisfactorytoKIB.
(2) Service Requests.ContractorwillacceptCustomer'srequestsfor
commencementoforchangesinregularorspecialContract Service by
phone,mail,faxor E-mail.
(3)Copies.Contractorwillprovide KIB with a copyofanySubscription
Summary promptlyuponrequest.
SECTION 10: RECORDKEEPING AND REPORTING
10.01Acknowledgement.Contractorunderstandsandacknowledgesthat KIB shall
have arighttoreviewcertainContractor's Records,andtoreceiveReports,for
variousreasonsincluding:
a.TheenforcementofCustomers'rights;
b.TheevaluationofContractor'sperformanceofitsdutiespursuanttothis
Contract;
c.Topreserve KIB's righttoperformanceofContractor'sPerformance
Obligations,ortoensurethat a third Person orSubcontractorperforms itsduties
pursuanttothisContract;and,
d.Toconfirmand/ordeterminetheamountofany ContractorPaymentObligation
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Contract No. FY2019-25
10.02Records.
a. Maintenance. ContractorwillkeepaccurateandcompleteRecords.
b.PreservationandRetention.Unlessotherwisedirectedby KIB, specifiedin
thisContract,ormandatedbyApplicableLaw,Contractorwillpreserveand
retainallRecordsrelatedtoitsPerformanceObligations forthefullContract
Term,includinganyextensions,andforatleasttwo (2) yearsfollowingthe
TerminationDate.
c.KIBRight to InspectionandAuditofContractorRecords.
(1)Location.
(i)Contractor acknowledges the KIB’s right of inspection, but such
inspection shall be of the KIB’s own actions and efforts.
(ii)Inspection or Audit at Contractor’s Office. Upon at least 7 days’ prior
written request, Contractor will make the Records available to KIB or its
designees for inspection, review or audit at Contractor Office during
Contractor Office Hours.
(2)Scopeof KIB's RighttoInspectorAudit.
KIB shallhave a righttoinspectanyofContractor'sRecordsrelatedto
Contractor'sexecutionofitsPerformanceObligationsatanytimewith
reasonablenotice,andtocomplete anauditof such Recordsonceper
ContractYear. KIB's righttoinspectorauditinclude,but arenotlimitedto,
Recordspertainingto:
(i)CustomerSpecial Service SurchargesthatContractorchargedtoand
collectedfromCustomers;
(ii)ContractFees;
(iii)TonnageofSolidWasteCollected, Processed, DivertedorDisposed;
(iv)Customercomplaints;and,
(v)OtherRecordsnecessarytoconfirmContractor'scompliancewithits
PerformanceObligations.
10.03Reporting.
a.Annual Report. Contractorwillsubmit a completeAnnualReportto KIB no
laterthanFebruary15ofeachContractYear,whichshalladdressthepreceding
CalendarYear. At a minimum,theAnnualReportshallincludethefollowing
information:
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Discussion of Waste Collection Contract
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Contract No. FY2019-25
(1)NumberofpersonnelemployedbyContractorduringreportingperiod,and
a descriptionofhowmanypersonnelareassignedtospecificfunctions
(e.g., drivers, mechanics,administration);
(2)NumberofVehiclesbytype
(3)NumberofContainersinservice,identifiedbysizeofcontainer;
(4)Location ofresidentialRoll-OffContainers;
(5)Disposalloadcount,weight,and cost forC&D,CommercialMSW,
ResidentialMSW,metal,trash;
(6)AnnualsummaryofquarterlyRecyclingreports;and,
(7)ContractorRecommendations.
b.Monthly Meeting. Contractorshall participatein a monthlymeetingwithKIBat
a timeandlocationof KIB's choosing.
10.04Financial Records and Reports.
a.MaintenanceofRecords.
(1)Content.ContractorwillmaintaininContractor'sOfficeaccurateandcomplete
financialRecordsofthefollowing:
(i)Customerreceipts;
(ii)Paymentsto KIB (includingContractorPaymentObligations, such asany
ContractFee);and,
(iii)CostsandexpensesassociatedwithsatisfyingPerformanceObligations,
whetherbyContractor,itsSubcontractor,oranotherAffiliate. Contractor
maymaintainfinancialRecordsassociatedwithGoodsor Services
providedbyanAffiliateinthe officeoftheAffiliatebutwillprovide KIBwith a
copyofthoseRecordswithinten (10)daysof KIB request.
(iv)Form.ContractorwillmaintainitsfinancialRecordson anaccrualbasisand
in accordancewithGenerallyAcceptedAccounting Principles. Such
RecordsshallsetforthfinancialinformationregardingContractor's
operationsunderthisContractseparatelyfromanyotheroperationsunder
othercontractsorinotherlocations,asifContractorwereanindependent
entityprovidingservice onlyto KIB.
SECTION 11: CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES
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Contract No. FY2019-25
11.01Contract Service Fee Schedule.
Contractor Service Feesadoptedby KIB asoftheContractCommencementDate
areappendedforconvenienceofthePartiestothisAgreement. KIBmayamend
theseFeespursuanttoApplicablelaw,andconsistentwith thisAgreement.
AmendedFeeswillautomaticallybedeemedtoapplytothisContractwithoutany
furtheraction.ContractorisdeemedtohaveknowledgeofApplicableLaw,
including KIBresolutionsandordinances.However,forconvenienceof
administeringthisContract, thePartiesmayfromtimetotimeamendthisSection
byattachingthemostrecentdatedcurrentContractor Service Feeresolutionor
ordinancetothisSection.
Inaddition,if a CustomerRequests Service of a capacityand/orfrequencynot
providedintheContractor Service Feesadoptedby KIB, Contractormaycharge
an appropriateFeeforthat service following KIB approvalandCustomer
agreement.
a.Amounts PaidbyCustomers for SubscribedService.Contractormay
chargeContractor Service FeestoCustomersascompensationforproviding
ContractServicesincompliancewithallPerformanceObligations. The
Contractor ServiceFeewillnotchangeexceptunderSection11.03.The
TonnageAdjustmentAmountwillbeaddedtoorsubtractedfromtheContractor
Service FeeunderSection 11.03(b).
b.AmountsPaidbyKIB for SeniorDiscount.OneachJuly 1 (orotherday
designatedby KIB butnolessfrequentlythanannually) KIB willpayContractor
theaggregateamountofSeniorDiscountsthatContractorgaveCustomers
duringtheperiodbeginning April 1 oftheprioryearandending March 31of
thatyear (orperiodcommensuratewithanotherpaymentdatedesignated by
KIB).
Contractor Service Fee For Cart Service
ContainerMonthlyServiceFeeSeniorDiscount
95-gallon Bear-
ResistantRollCart
EachadditionalRollCart
ResidentialRoll-Offor
Additional Set-OutFee
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Contract No. FY2019-25
Contractor Service Fee Surcharges for Services SHALL NOT EXCEED
Contractor Service Fee(per occurrence)
Activity
( )
On call Collection of Bulky Waste$20.00 per call (not item) plus Direct Cost
of Disposal
Distance Charge$3.50 per mile beyond United States Coast
Guard base
Rollout Service for Non-Eligible $7.36
Customers –Initial 30feetor fraction
Rollout Service for Non-Eligible $6.13
Customers –Each additional 30feet
Beginning 7 months after Collection $25.00 plus Direct Cost of Cart
Commencement Date, replacement of
Cart in excess of once percalendar
year
Bear lock for Customers in portion of One-time difference between Direct Cost of
Contract Service Area not required to Cart with orwithout bear lock
have bear locks
Lock on dumpster$25.00 to install, no charge thereafter
Collection of residential material that $6.87
does not fit in roll-cart
Residential Roll-OfforDumpster $5.00
Clean-up Costs
Contractor Monthly Service Fee for Dumpsters
Number of Dumpsters
Dumpster Size*
12345
2 cubic yards
2.6cubic yards
3cubic yards
3.6cubic yards
4cubic yards
5cubic yards
5.5cubic yards
6cubic yards
8cubic yards
*Contractor Service Fee for multiple Dumpsters is equal to the above scheduled
amounts multiplied by the number of Dumpsters
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Contract No. FY2019-25
Contractor Service Fee Surcharges for Dumpsters
Service DescriptionAgreement SectionAmount
Change in size and number of Section 6.02$________ per exchange
Dumpster more frequently than per Dumpster
once per Contract Year
Locks on DumpsterSection 6.02Additional $________ per
month
Contractor Monthly Service Fee for Roll-Off Service
10-20cubic 30-40cubic10-20 cubic yard 30-40 cubic yard
yardsyardsCompactorCompactor
$________$________$________plus disposal$________plus disposal
plus plus feeplus $________fee plus $________
disposalfeedisposalfeedisconnect feedisconnect fee
Contractor Monthly Service Fee for Cardboard Recycling Service
10cubic yards20cubicyards30cubic yards40cubicyards
$________plus $$________plus $$________plus $$________plus $
________feefor ________feefor ________feefor ________feefor
each pulleach pulleach pulleach pull
11.02Contractor’s Cost Covered By Service Fee.
a.TheContractor Service FeeincludesallContractor'sdirect costs, indirect costs,
aswellasanyprofitorreturnoninvestmentforprovidingContract Services,
includingthefollowing:
(1)Labor,includingwagesandfringebenefits, drivers, Customer service
personnel, supervisors, andadministrators;
(2)Acquisition, repair and maintenance ofContract ServiceAssets, including
buildingsgrounds,andVehicles;
(3)Toolsandsupplies;
(4)Fuelandutilities;
(5)InsurancepremiumsandfeesfortheLetterofCreditoranyfurther
assuranceofperformance;
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Contract No. FY2019-25
(6)Taxes;
(7)SecuringandmaintainingPermitsandcomplyingwithApplicableLaw;
(8)FinesandpenaltiesforviolationofPermitsorApplicableLaw;
(9)HandlingUnpermitted WastediscoveredinSolidWaste, including
disposalthereofasrequiredbyApplicableLaw;
(10)Negligence or misconduct;
(11)Fees imposed by Regulatory Agencies, including any Contract Fee;
(12)Fees charged by Solid Waste Management Facilities, such as tipping fees
a KIB Landfill; and
(13)Any other costs associated with the provision of Contract Services not
explicitly compensated by surcharge to Customer or charge to KIB.
b.Contractor Service Feeisnotadjustedforchangesinthese costs, except
underSection 11.03.ReferenceinthisContracttoprovidingContract Services
"withoutsurcharge"orsimilarlanguagedoesnotinferthatabsenceof those
words,"withoutsurcharge",elsewhereinthisContract,meansthatContractoris
entitledtoeither ofthefollowing:
(1)compensationinadditiontotheContractor Service Feelistedonthe
Contractor Service FeeSchedule;or,
(2)reimbursementofDirectCostsorContractor'sReimbursementCosts.
11.03 Adjustment of Contractor Service Fee.
a.Adjustmenteventsandtiming.TheContractor Service Feewillbeupon
directionoftheKIB,initssolediscretion.
b.AnnualAdjustment.OnJuly1,2020, andeachfollowingJuly1,theContractor
Service Feewillbeadjustedso astomakeitequaltotheContractor Service
FeethatisineffectduringthepriorContractYear(or portionofthatContract
Year),plusorminustheWeightedAdjustmentPercentagetimesthatContractor
ServiceFee.
Between April 1 andApril15ofeachContractYear,Contractorwillpreparea
statementsettingforthContractor'sdetailedcalculationofContractor'srequested
annualadjustmentinContractor Service Feeintheformofthefollowing
examplesorotherformatprescribedby KIB (see,forexample,subsection
h).Contractor'sstatementisforconvenienceof KIB butisnotbindingon KIB.
KIBmaymakecorrectionsoradjustmentstothatstatement.Themethodused
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Discussion of Waste Collection Contract
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Contract No. FY2019-25
tocalculatethe annual service feeadjustmentissetforth inthe following
c.
subsection
c.CalculationofAnnualServiceFeeAdjustment.Theannualadjustmentwill
becalculatedforfiveCollectionRateCost Components andRecyclingasfollows:
(1)Collection & AdministrativeCostComponent: Annual Changes in theCPI.
TheoperationalcomponentidentifiedbytheContractorforeachlevelof
service willbeadjustedby75%oftheCPIpercentchangefromsecondhalf
ofoneyeartothenext(i.e.,fromthesecondhalfofyear n-1 tothesecond
halfofyearn,with n beingthemostcurrentyearavailable), butnogreater
than5%,asconfirmedby KIB.
“CPI" meansthesecondhalfconsumer price index (CPI-U)forAnchorage,
Base Period1982-84=100,SeriesID:CUUSA427SAO, notseasonally
adjusted,aspublishedbytheU.S.DepartmentofLabor,BureauofLabor
Statistics atwww.bls.gov.
(2)Fuel Cost Component: Annual Changes in the PPI. Thefuel component
identified by the Contractorforeachlevelof service willbeadjustedby
75%ofthe PPIpercentchangefromFebruary to February (i.e. from
February of year n-1 toFebruary of year n with n beingthe currentyear), but
nogreaterthan5%,asconfirmedby KIB.
"PPI"meanstheannualProducerPriceIndexforNo. 2 dieselfuel,
Base Period1982=100, SeriesID:WPU057303,notseasonally
adjusted, aspublishedbytheU.S.DepartmentofLabor, BureauofLabor
Statisticsatwww.bls.gov.
(3)FixedCostComponent:NoChangeOvertheInitialContract.Thefixed
costs identifiedbytheContractorforeachlevelof service willnotbe
adjustedandremainconstantoverthetermoftheinitialcontract.These
costs include,butarenotlimitedtovehicledepreciation, leases, cart and
containerrent(asnecessarytomaintaincontainersprovidedtoContractor
atthe start ofthiscontract,andforanynewcontainerspurchasedbythe
Contractor).
(4)DisposalCostComponent:ChangeinDisposalFeeandTonnagePer
Customer.Thedisposal cost identifiedbytheContractorforeachlevelof
service willbeadjustedby100%ofthechange,ifany,inthetonnage
ratechargedContractorat KIB Landfill (compared totherateineffecton
April 15,2016), andforthechange,ifany,intheratiobetweentons
disposed andthenumberof customers served(comparedtotheratioas
calculatedon April15,2016).
(5)Profit: NoChangeOvertheInitialContract.Thepercentageofprofit
(operatingmargin)identifiedbytheContractorforeachlevelofservice
willnotbeadjustedandremainconstantoverthetermoftheinitialcontract.
Profit iscalculatedas a percentageofthetotalCollectionrate.
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Contract No. FY2019-25
(6)Recycling:AnnualChangesintheCPI.TheContractor Service Feefor
Recyclingwillbeadjustedby75%oftheCPIpercentchange, ifany, from
secondhalfofoneyeartothenext(i.e., fromthesecondhalfofyear
n-1 tothesecondhalfofyearn,with n beingthemostcurrentyear
available),intheCPIduringtheperiodcommencing April 1 oftheprevious
yearandendingMarch31ofthecurrentyear,butnogreaterthan5%,as
confirmedbyKIB.
d.SummaryofServiceFeeAdjustments. Thefollowingtablesummarizes
theContract ServiceFeeadjustmentsforeachCollectionRateCost
Component:
Rate Cost ComponentAdjustment
1)Collection and Administrative CostsCPI
2)FuelPPI
3)Fixed CostFixed
4)Disposal CostTonnage rate and tonsper
customer
5)Profit% of Rate
Total Collection RateSum of Above
e.Adjustment for ChangesinOperations. Assoonaspossiblefollowing
agreementofthePartiesunderSection14,theContractor Service Feewillbe
adjustedfor a changeinContractor'sDirectCostsofproviding Contract
Servicesdueto changesinPerformanceObligations. Totheextent permitted
byApplicableLaw,anadjustmentwillreflectContractor's costs fromthedate
incurred.TheContractor Service Feewillnototherwisebeadjusted(for
example,noadjustmentwilloccurforanychangesinthe price offuel).
f.Rounding.
(1)Calculations.Interimcalculationsshallberoundedtothenearest
hundredthi.e.,0.499and0.510shallberoundedto0.50,excepting
percentagechangesusedincalculations,whichshallberoundedtothe
nearesthundredthpercenti.e., 0.50%
(2)Dollars.Thefinal adjustmentinContractor Service Feeshallberounded
tothenearestpenny.
g.NoAdjustmentifAnyBreachorDefaultRemainsUncured.TheContactor
Service FeewillnotbeadjustedupwardsifContractorhasBreachedthis
AgreementorDefaultedonanyPerformanceObligation,and such Breachor
Defaultremainsuncured:
h.ExampleCalculationsofAnnualAdjustmentsinContractorServiceFee.
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Contract No. FY2019-25
ThefollowingisanexampleofhowannualadjustmentstotheContractor
Service Feewillbecalculated.Theescalation,tonnage,anddollaramounts
shownareexamplesonly.
(1)AnnualadjustmentofCollectionandAdministrationCostComponentDue
toChangeinCPI.
nd
Calculation of %
2half, current year -1223.83
change inCPI
nd
2half, current year -2220.62
1.45% (not more than
Percent Change
5%)
Portion of %
75%1.09%
change
(2)AnnualAdjustmentofFuelCostComponentDuetoChangein PPI.
Calculation of
February, current year120.5
change in PPI
February, current year -1122.3
-1.47% (not more than
Percent Change
5%)
Portion of %
75%-1.10%
change
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Discussion of Waste Collection Contract
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Contract No. FY2019-25
(3)DisposalCostAdjustment
EXAMPLE ONLY
Row2018201920202021
Tonnage Rate Adjustment
Base Tonnage Rate ($/ton
1 $362
when proposal submitted)
Tonnage Rate in next contract
2 $398$398$398
year (July1-June30)
Percent increase (decrease)
3 4.65%8.53%8.53%
from contract start
Disposal Ton-per-Customer
Adjustment
Prior year tons, actual
4 8,588.19 8,766.58 8,843.25 8,972.45
(January1-December31)
Customer actuals (as of April
5 3,115 3,150 3,245 3,240
1)
6Ratio, tons / customer2.757 2.783 2.725 2.769
Percent increase (decrease)
7 0.94%-1.16%0.44%
from contract start
Disposal Cost Component
Adjustment, effective July 1
(1 + Row 3) x (1 + Row 7) -1,
8 5.64%7.27%9.01%
rounded to hundredths
9 Disposal Cost Component$14.83$15.67$15.91$16.17
Note: Green cells are the contract start, which is used as the basis for calculations in all
future years. Yellow cells are data that would be input each year based on tonnage rate,
customer accounts, and scale house records.
“
tons and customers refer to residential accounts + commercial dumpsters. The number
of commercial "customers" refers to the number of containers in service. It excludes
commercial roll offs where customers are billed for the actual cost of disposal. All numbers
shown are examples (not actuals) shown for illustrative purposes.
In this example, the disposal component of rates in initial proposal would be adjusted by
5.64% to take effect on the contract start date. The initial proposal rates would be adjusted
by 7.27% and would take effect on July 1, 2020, and 9.01% on July 1, 2021.
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Contract No. FY2019-25
(4)ExampleApplicationofAnnualUpdate toRateComponents.
Cost Components Rate Component ProposedRate Next Year
Adjustment MethodRateAdjustmentsRate
Collection and
CPI$13.57 $0.15$13.72
AdministrativeCosts
FuelFuel PPI$3.30 ($0.04)$3.26
Fixed (rent,
No Inflators$9.00 $0.00 $9.00
depreciation, lease)
Disposal Cost (Pass Tonnage rateand
$14.83 $0.84 $15.67
Through)tons/customer
Subtotal$40.70 $0.95$41.65
Profit (7.5% of Rate)$3.30 $0.08$3.38
Example Rate $44.00 $1.03$45.03
(5)Adjusted Contractor Service Fee.Theadjustedcontractor service feewill
bethecurrentrateplusthesumoftherateadjustments.
SECTION 12: MISCELLANEOUS PERFORMANCE OBLIGATIONS
12.01Compliance WithApplicableLaws.
a.In General. AllactionstakenbyContractorunderthisContractshallcomply
withallApplicableLaws.NoPerformanceObligationmaybeconstruedto
relieveContractorofanyobligationsimposedbyApplicableLaw.Contractor
shallacquire and maintainingoodstandingallpermits,licenses,andother
entitlements necessarytocompleteitsPerformanceObligations. If a Permit
issuedby KIB remainsineffectaftertheexpirationorterminationofthis
Contract,Contractorneverthelessmaynotoperatewithin KIB forcollectionof
SolidWasteformerlycollectedunderthisContract.THISPROHIBITIONWILL
SURVIVE THETERMINATIONOFTHISCONTRACTand KIB mayseek
specificenforcementofthisprohibitionpursuanttotheprovisionsofthis
Agreementandasotherwiseauthorizedbylaw. At least60dayspriortothe
ContractCommencementDate,andthereafterasrequested,Contractorshall
promptlydelivertoKIBcopiesofanyandall Permits, aswellasother
documentation,sufficienttoevidencethatContractorhascompliedwithall
permittingandlicensingrequirementsmandatedbyApplicableLaw.Contractor
shallpayalltaxespertainingtoitsPerformanceObligationsunderthisContract.
b.NoLimitationonDuty to Comply. ReferencesinthisContracttoparticular
provisionsorrequirementsofApplicableLawmaynotbeconstruedtolimit
Contractor'sobligationtocomplywithallprovisionsofApplicableLaw. Those
referencesareintendedtofacilitateContractor'ssatisfactionofitsPerformance
Obligationsand KIB's administrationandspecificenforcementofthisContract.
Thosereferencesmaynotbeconstrued to constitutelackofContractorobligation
tocomplywithotherprovisionsorrequirementsofApplicableLawthatarenot
specificallyreferredtoorcitedinthisContract.IfanyprovisionofthisContract
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ismorestringentthanApplicableLaw,Contractorwillcomply with thatprovision.
c.FinesandPenalties.Contractorissolelyliableforallfinesandpenaltiesthat
areimposedduetoContractor'sactions, includingfinesandpenaltiesthat
aretheresultofContractor'sViolationofApplicableLaw. Contractorwillnot
seekreimbursementfrom KIB oranyCustomerforanyfinesorpenalties so
imposed.Contractorwillinform KIB within24hoursupon receiving any
violations, finesorpenalties.
d.ContractualObligations.AllApplicableLawsareincorporatedinthisContract
byreferenceasifsetforthfullyherein,andContractor'scompliancewith such
shallbeconstruedaspartofContractor'sPerformanceObligations. Ifany
ApplicableLawisinconsistent withthisContract, themorestringentwillapply.
(1)Breaches.Inadditiontoorinlieuofprosecutingviolationsofthe KIB Code
as misdemeanors,infractions,or othermannerprovidedunderthe KIB
Code,KIB mayenforceContractor'sobligationsunderApplicableLaw
(includingthe KIB Code)inthesamemannerasitmayenforceContractor
's othercontractualobligationsunderthisContract(includingspecific
performanceandasBreachessubjectto cure), whetherornot
noncompliancewiththoseprovisionsofApplicableLawhasbecome a
Violation. NeitherprosecutionofContractorfornoncompliancewith
ApplicableLawnorenforcementofApplicableLawshallbe a condition
precedenttoenforcingthosePerformanceObligations. Indetermining
whetherornotContractorisinnoncompliancewiththoseprovisions,the
standardofproofapplicabletobreachof contractwillapply. KIB hasno
obligationtoenforceanyApplicableLaw.
(2)Violation. Contractor's ViolationofApplicableLawis a Defaultsubjectto
contestpursuantto Section15ofthisContract.
e.KIB'sProtectionof PublicSafety,Health,andWelfare.Contractor
acknowledgesthat KIB isauthorizedtomakeallnecessaryandreasonable
rulesandregulationsregardingallaspectsofMSWManagement Services to
protectthepublic'shealth, safety,andwelfare. NoprovisioninthisContract
maybedeemedtolimitKIB's powertotakeanyactionthatKIB, initssole
discretion,deemsnecessaryorappropriatetoprotectthepublic'ssafety,health,
andwelfare.
f.Compliance With KIB Code.Contractor must comply with the KIB Code,
subject to possible adjustments in Contractor Service Fee in the event of
Changes in Law. Contractor warrants and represents that it is fully acquainted
with the provisions of KIB Code. Contractor must pay Liquidated Damages with
respect to non-compliance with specified provisions of the KIB Code, including
failure to remedy any Violation of KIB Code within five (5) days of the date of
notice of Violation, and in the event of conviction of a Violation.
g.Inspection or Audit at Contractor’s Office. Upon at least 7 days’ prior written
request, Contractor will make the Records available to KIB or its designees for
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inspection, review or audit at Contractor Office during Contractor Office Hours.
12.02Contractor's Personnel.
a.Identification,Appearance, andConduct.Contractorwilltrainandrequireeach
ofitspersonneltopresent a neat,tidyandorderlyappearance,andshall
requirethosepersonnelresponsibleforCollecting,Delivering,andDisposing
ofRefuseorRecyclablestowearuniformsandsafetyvestsidentifyingthemas
Contractor'semployees. Employeesshallbedirectedtoconductthemselves
in a courteousmanner,refrainfromusing loudorprofanelanguagewhileon
duty, andtoperformCollectioninasquiet a manneraspossible.
b.NoGratuities.Contractorwillnotpermititspersonneltodemandorsolicit,
directlyorindirectly,anyadditionalcompensationorgratuityfrom anyCustomer
ormember ofthepublic.
c.CompliancewithOSHA.Receiptof a citationorfailure-to-abatenoticefrom
theStateDivisionofOccupationalSafetyandHealthoranyothersimilar
RegulatoryAuthority shallconstitute a Breach ofthisAgreement.
12.03Communication With KIB.
a.KIBPointof Contact. AllofficialcommunicationsfromContractortoKIB
regardingthisAgreement,oranyofthe Parties' respective rightsandobligations
thereunder,shallbedirectedtothe Project Manager.
b.Responsiveness to KIB.
(1)TelephoneCalls.Contractorwillreturnanytelephonecallsitreceivesfrom
KIB, totheindividualwhomadethatcall,nolaterthanthenext KIB Business
Day.
(2)Meetings.Withinoneweekoforalorwrittendirectionby KIB, Contractor
willmeet with KIB during KIB OfficeHoursatthelocationdirectedby KIB.
(3)E-mails.Contractorwillrespondtoall e-mailsfromKIBwithintwo (2) KIB
businessdays.
(4)WrittenCorrespondence.Contractorwillrespondtowrittencorrespondence
fromKIB withinoneweekofreceipt,orat such othertimeasmaybespecified
by KIB.
SECTION13: INDEMNIFICATION, INSURANCE, LETTER OF CREDIT
13.01Indemnification.
a.Contractor’s Agreement to Indemnify KIB. To the extent allowable under
Applicable Law, Contractor agrees that it will Indemnify and hold harmless, defend
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Contract No. FY2019-25
with counsel approved by KIB, and release KIB and KIB’s Related Parties from
and against all Liabilities and Losses paid, incurred or suffered by, or asserted
against, KIB or KIB’s Related Parties arising out of or in connection with this
Contract, including in connection with any alleged failure of KIB or KIB’s Related
Parties to enforce provisions of this Contract or of Applicable Law. Contractor
understands and acknowledges that this is intended to operate as an agreement
pursuant to 42 U.S.C. Section 9607(e), and any corresponding provisions of the
laws of the State of Alaska, to insure, release, protect, hold harmless and
indemnify KIB from Liabilities and Losses set forth herein.
b. Indemnity for Liabilities and Losses Arising from Contract Services.
Contractor’s Indemnity is limited to Liabilities and Losses resulting from Contract
Services provided by Contractor from the Contract Commencement Date through
the Termination Date. However, CONTRACTOR’S OBLIGATIONS UNDER THIS
SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS
CONTRACT.
c.Reimbursement of Enforcement Costs. If Contractor fails to pay any
Indemnities and that failure results in any costs to KIB, within fifteen (15)days of
KIB request, Contractor will pay KIB’s Reimbursement Costs.
13.02Required Insurances.
a.CoverageRequirements.WithoutlimitingitsIndemnities,Contractor will
secure andmaintaininsurancecoveragemeetingtherequirementsinthis
Section.KIB mayrequireContractorto secure andmaintainlargeramounts
ortypesofcoverageifitcompensatesContractortheDirectCostsofthe
additionalpremiumforthatcoverage underSection11.02. Contractormayuse
a combinationofprimaryand excess insurancecoverageto satisfy these
requirements. KIB mayreduceinsurancerequirementsifitdeterminesthatthe
reductionisin KIB' s bestinterest.Each liabilitypolicymustprovidecontractual
liabilitycoverageforContractor'sIndemnities,includingany necessary
endorsement,scheduleorotherdocumentation.
(1)GeneralLiabilityInsurance.Writtenon ISO policyformCG0001
(occurrence) oritsequivalent(andnotCG0002 claimsmade)withlimits
ofnotlessthanthefollowing:
General Aggregate:$4 million
Products/Completion Operations Aggregate:$4million
Personal and Advertising Injury: $1 million
Each Occurrence $2 million
(2)LiabilityCoverageforPollutionConditionsResultingfromTransported
Cargo.With a limitofnotlessthan$2millionper occurrence covering
LiabilitiesandLossesthattheContractorbecomeslegallyobligatedtopay
as a resultofclaimsforbodilyinjury,propertydamage,cleanup costs and
otherfines,feesorexpenses assessed byfederalorstateagencies,
KIB, orthird parties, whichresultfrompollutionconditionscausedby
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transportedcargo,includingwaste.Forthepurposesofthissubsection,
"pollutionconditions"includesthedispersal, discharge,release,or
escapeofanysolid,liquid,gaseousorthermalirritantorcontaminant-
such assmoke,vapors,soot,fumes,acids,alkalis,toxicchemicals,
medicalwaste,andwastematerials-intooruponland, any structure
onland,theatmosphere, oranywatercourseorbodyofwater,including
groundwater, providedtheconditionsarenotnaturallypresentinthe
environmentintheamountsorconcentrationsdiscovered. Contractor's
generalliabilitypolicymaybeendorsedtoprovideforthispollutionliability
coverage.
(3)AutomobileLiabilityCoverage. Such insurancecoverageshallbe: written
on ISO policyformsCA0012orCA0020(ortheirequivalent)with a limit
ofliabilitynotlessthan$2millionforeachaccident;endorsedtodelete
the pollutionand/ortheasbestos exclusionandincludepollutionliability
(usingformCA9948oritsequivalent)foraccidentalspillsand
dischargeswhiletransportingand/orprocessingmaterials;and,must
coverallVehiclesthatContractoroperatesonpublicroads.
(4)FinancialResponsibilityCoverage.IfContractorissubjecttofederal
regulations, Contractoralsowillmaintainanyothercoveragenecessary
tosatisfystateorfederalfinancialresponsibilityrequirements.
(5) Workers' CompensationandEmployers'Liability.Contractorshallmaintain
coveragethatmeetsthefollowingrequirements:
(i) Workers' compensationbenefitsrequiredbyApplicableLaw(including
theStateLaborCodeorbyanyotherstatelaborlaw), andfor
whichContractorisresponsible;and,
(ii)Employers'Liabilitycoveragewithlimitsofnotlessthanthefollowing:
Each accident: $1 million
Disease – policy limit: $1 million
Disease – each employee:$1 million
b.Insurerqualifications. Contractorwillsecureinsuranceprovidedbyaninsurer
that:
(1)Isdeemedacceptableby KIB;
(2)IsanadmittedcompanyauthorizedtodobusinessintheStateof Alaska;
(3)Has a size categoryof VII orlargerbyAM. Best Company,Inc.; and,
(4)Has a ratingof A orbetterbyAM.BestCompany,Inc.
c.InsuranceCoverageRequirements for Subcontractors. Contractorwill
insureeachSubcontractorperformingContract Services ortransportationofSolid
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Wastebyprovidingevidencethateither:
(1)Contractorismaintaining insurancerequired bythisSection covering
theactivitiesoftheSubcontractor;or,
(2)TheSubcontractorismaintainingthatinsuranceitself
d.EvidenceofCoverage. Contractorwillprovidecertificatesofinsurance,
endorsements,schedulesandotherevidenceofinsurancecoveragerequested
byandacceptabletoKIBatthefollowingtimes:
(1)OnorbeforetheContractCommencementDate,
(2)WithsubmissionofeachAnnualReport,
(3)Promptly uponrenewalofpolicies,and
(4)Withinten (10)daysof KIB's request.
e.CertificatesofInsurance. Contractorwillprovidecertificates(orotherevidence
ofcoverage)containing,at a minimum,the followinginformationwithrespectto
ContractorandanySubcontractor:
(1)ContractName.CertificatesofInsurancemustexplicitlyidentifythis
Contract(forexample,UNDERDESCRIPTIONOF OPERATIONS), and
ifnecessaryto secure contractualliabilitycoverageasan"insured
contract"orotherwise,including a schedule orendorsementthat
specificallyidentifiesthisContract;
(2)PolicyDetails.Coverage type(s), policynumbers,policyeffectiveand
expirationdates,policylimits,andidentificationofeachrequired
insuranceservices office (ISO) policyformorconfirmationofits
equivalencyto ISOpolicyformsrequiredunderthisContract (such as
"autoliability ISO formCA0012"). WherethisContractdoesnotrequire
a specificISOpolicyform,the certificate ofinsurancemustspecifically
referencetherequiredtypeofcoverage (such as"pollutionliability"under
TYPEOFINSURANCE-OTHER)togetherwith a summary description
ofitscoverage (such as"pollutionconditionscausedbytransported
cargo"under SPECIALPROVISIONS);
(3)Thirty-Day Cancellation NoticeRequirement. CertificatesofInsurance
shallcontainthe express conditionthat KIB must begivenwrittennotice
bymailatleastthirty(30)daysinadvanceofcancellationforallpolicies
evidencedonthe certificate ofinsurance.Endorsementscannotcontain
mere"besteffort"modifiersorrelievetheinsurerfromitsresponsibilityto
givethatnoticeandtheCANCELLATIONinformationonthe certificate of
insurancemustdeletelanguage such as"failuretodo so shall impose
noobligationorliabilityofanykindupontheinsurer,itsagentsor
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representatives".
(4)DeductiblesandSelf-InsuredRetentions.CertificatesofInsuranceshall
identifyanydeductibleandself-insuredretention.Upon KIB request,
Contractor willreduceanyself-insuredretentionasitappliesto KIB or
provide a letterofcredit, certificate ofdepositorotherfinancial
assuranceacceptableto KIB guaranteeingpaymentofallretainedlosses
andrelatedcosts andexpensesrelatedtoinvestigations,claims
administrations,andlegaldefense.Theletterofcreditor certificate of
depositmustbeprovidedby abank satisfactory to KIB; and
(5)ClaimsMade.IfKIB waivestheprohibitiononprocuringclaimsmade
policiesandinsurancecoverageiswrittenon a claims-madeform,then
evidenceisrequiredthatthe"retro date"isbeforetheContract
CommencementDate.Contractormustmaintainthatcoverageforatleast
five (5)yearsaftertheTerminationDate(orlongerasrequiredunder
thisContract). Promptlyupon KIB request,ContractormustprovideKIB
withevidenceofthatcoverage.THIS PROVISION SURVIVES THE
TERMINATIONOFTHISCONTRACT.
f.Endorsements.Contractor mustprovidecopiesofthefollowingendorsementsor
otherdocumentationwithrespecttoContractorandanySubcontractor
satisfactory toKIB:
(1)Additionalinsuredendorsementtoeachliability policy,explicitlyadding KIB
andits "officers, agents,andemployees"asanadditionalinsuredparty;
(2)Waiverofsubrogation;
(3)EstablishingContractor'sinsuranceasprimary,withrespecttoallliabilities
arisingfromContractor'sperformanceofanyand allContract Services; and,
(4)Providingdedicatedlimitsunder a liabilitypolicyinfavorof KIB asan
additionalinsured.
g.Schedules.Contractormustprovideschedulesorotherevidencethatliability
policiesofContractorandanySubcontractorprovidecontractualliability
coverageforIndemnities, such aslistingthisContractasan"insuredcontract".
h.Signatureverification.AtKIB' s request,Contractormustprovide
documentation verifyingthattheindividualsigningor countersigningthe
certificates, policies,endorsements,orotherevidenceofcoverageofContractor
andanySubcontractorisauthorizedtodo so andidentifieshisorhercompany
affiliationandtitle. KIB mayrequirecomplete,certifiedcopiesofContractor's
insurancepoliciesatanytime.
i.Noticeofclaims.Ifany Person makes a claimagainstContractororany
Subcontractorexceedingthe amountofanydeductiblesorself-insuredretentions,
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Contractorwillpromptly notify KIB oftheclaim.
j.Contractoraccounting.Contractorwillinstitute a comprehensiveaccounting
system satisfactoryto KIB to monitorallinsurancerequirementsunderthis
Contract,includingthoseofeachofitsSubcontractors.
k.Contractorcompliance.Contractorwillcomplywithallrequirementsofits
insurancepoliciesand insurers.
13.03Payment Security.
Contractor shall provide the following to ensure payment of disposal fees and
reimbursement of billing costs incurred by KIB in the event of a Default or Breach by
Contractor:
a.PerformanceBond.Contractor shall provide a PerformanceBond to KIB issued
by an insurance company approved by KIB to secure payment of delinquent
disposal fees in the following principal amounts:
(1)During the first contract year: $348,000.00
(2)During the second contract year: $382,000.00
(3)During the remainder of the contract term: an amount equal to 3 months of the
average disposal fees paid during the previous contract year.
b.Pledged Bank Account. Contract shall deposit with a Bank approved by KIB the
sum of $55,000.00 to be used to reimburse KIB for costs it may incur in billing
refuse Customers in the event of a Default or Breach by Contractor under this
Agreement. KIB shall be named as the only party authorized to make withdrawals
from the account, and Contractor shall direct the Bank that holds the account to
deliver monthly statements to KIB. Any interest on the account shall be payable
to the Contractor.
c.Payment Upon Default.
(1)In the event that Contractor fails to pay disposal fees when due, or is otherwise
in Breach or Default of this Agreement, KIB may draw upon the Performance
Bond, in one or more drawings, any amounts of money due to KIB but unpaid.
(2)KIB may draw on the Pledged Bank Account, in one or more drawings, any
reasonable expenses incurred by KIB in the event that, due to Contractor’s
Default or Breach, KIB assumes responsibility for issuing billing statements to
Customers for refuse services.
d.Return of Security.
1)The PerformanceBond shall terminate, and amounts in the Pledged Bank
Account may be paid to Contractor, no earlier than the date upon which KIB
issues a certificate stating that:
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(i)This Contract has expired; or,
(ii)This Contract has been terminated for a period of 180 days or such other
preference period provided under applicable law with respect to
Contractor’s bankruptcy or insolvency; or,
(iii)Contractor has substituted an alternative letter of credit or other security
document that KIB, in its sole discretion, has deemed acceptable; and,
(iv)Contractor has paid to KIB all amounts to which it is entitled under this
Contract.
e.Survival of Terms.THIS SECTION 13.03 SHALL SURVIVE THE EXPIRATION
OR TERMINATION OF THIS CONTRACT.
13.04Guaranty Agreement. Any Person that served inanywayasthebasisfor KIB' s
evaluationofContractor'sfinancialstrengthandcreditworthinessaspartof
Contractor'sproposalto KIB mustbemade a legal,valid,andbindingGuarantorof
thisContract,andproofof such mustbesubmittedto KIB in a formthat KIB deems
satisfactory.
13.05Assurance of Performance. Inadditiontoanyotherremediesavailableto KIB
pursuanttothisContractoranyotherapplicablelaws,itmayatitssolediscretion
demandfromthatContractorprovidereasonableassurancesthatitwillfully satisfy
anyofitsPerformanceObligations,andthatsuch assurancesbeprovidedby a
specifieddate,inanyofthefollowinginstances:
a.LaborUnrest. Contractoristhesubjectof,orisotherwiseaffectedby,anylabor
unrest,includingworkstoppageorslowdown, sick-out,picketing,lock-out,or
otherconcertedjobaction,whichcontinuesin excess ofsix(6)days.
b.Insolvency. KIB reasonablydeterminesthatContractorisunabletoregularlypay
itsdebtsastheybecomedue,asdemonstratedbyContractor'sfailuretopay:
(1)Anytippingfee(s)atanySolidWasteManagementFacility;
(2)Anyinsurancedeductiblesorself-insuredretention;
(3)Anyemployee'swages;and,
(4)Anyotherbill, such thatitbecomesdelinquentfor a periodofmorethan
60days.
c.MonetaryJudgments,Penalties,orFees.Contractoristhesubjectof
fines,penalties,orcivil orcriminaljudgmentsorordersenteredbyany court,
federalorStateagency,orRegulatoryAuthority,whichareorareestimated
tobeinexcessofthepastthree(3)monthsofContractorServiceFees
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collected byContractor.
SECTION14: CHANGES IN SCOPE OF CONTRACT OBLIGATIONS
14.01 Changes to Performance Obligations.
a.Upon RequestbyKIB. KIB mayrequestthatContractorimplement a change
ofitsPerformanceObligationsunderthisContract.Unlessotherwise directedby
KIB, Contractorshallsubmititsproposalwithin ten(10) KIB Business Days.KIB
maywithdrawitsrequestatanytime,foranyreason.
b.UponContractor'sRequest. Contractor maypropose achange toits
PerformanceObligationsunderthisContractbysubmitting a ProposaltoKIB,
whichshallconformwiththerequirementsofSection14.02.
14.02Proposal Requirements.
a.Contents.Initsproposal,Contractorwillinclude such supportingdocumentation
asKIBdeemsnecessary,andmustdescribeitsdetailedplanforimplementing
therequestedorproposedchanges,and such descriptionshallincludethe
following:
(1)Atasklistandtime-lineimplementation schedule;
(2)GoodsorServices,includinganySubcontractor,necessarytoimplement
thechange;and,
(3)AnychangeinContractor Service Feeand cost substantiationtherefore,
includingContractor'schangesinDirect Costs, takingintoaccountboth
incrementalDirectCostsandsavingsoffsets, such asany:
(i)Vehicle modifications;
(ii)AdditionofReceptacles,Vehicles,orroutes;
(iii)Shorteningorextensionofroutetime;
(iv)Changestopersonnel;and,
(v)Increasesintransportationdistanceortimeto a SolidWaste
ManagementFacility.
b.Contractor'sProposalDeemedanOffer. Contractor's proposal will bedeemed
Contractor'sofferto KIB toimplementthedirectedorproposedchange.
Contractor'sproposalwillremainbindingforat leastthirty (30)daysfrom the date
thatithasbeensubmittedto KIB.
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c.ReviewbyKIB.
(1)Response/Comments.Withinthirty(30) KIB BusinessDaysofreceiving
Contractor'sproposal, KIB mayreview, approve,ordisapprovetheproposal,
orproposeamendmentstoit.IfKIB doesnotrespondwithinthattime,its
approvalwillbedeemeddenied. If Contractor'sproposalincludes a request
forchangeintheContractor Service Feethatmustbeapprovedby the
Assembly, KIB mayreview,approveordisapprovetheproposalwithin
forty-five (45)days.
(2)AcceptanceofComments.Contractorwillacceptorrejectanyproposed
amendmentswithinfifteen(15) KIB BusinessDaysofreceivingthem. If
Contractoracceptstheamendments, KIB willprepare a formalamendment
tothisContractthatwillimplementtheproposal.
(3)RejectionofCommentsI Negotiations.If Contractor rejects KIB'scomments,
thePartieswillnegotiateingoodfaithfor a periodofatleastfifteen(15)
KIB BusinessDaysfollowingContractor'sreceiptofKIBcomments.
SECTION15: BREACH OF AGREEMENT, DAMAGES, AND DEFAULT
15.01Liquidated Damages.
a.Acknowledgements. ThePartiesherebyacknowledgethat:
(1) KIB has incurred considerabletimeandexpensenegotiatingthisContract
tosecure animprovedlevelofCollectionandRecycling service quality,
increasedDiversionandincreasedCustomersatisfaction. Therefore,
consistentandreliableContract Services areofutmostimportancetoKIBand
Customers.
(2)InawardingthisContracttoContractor, KIB consideredandreliedon
Contractor'smunicipalreferences, experience,qualifications, andreputation
asto service quality, andContractor's Breach represents a lossofbargain
to KIB.
(3)Quantifiedstandardsofperformancearenecessaryandappropriateto
ensureconsistentandreliableContractService,andifContractorfailsto
meetPerformanceObligations, KIB willsufferdamagesinsubjectiveways
andinvaryingdegreesofintensitythatareincapableofmeasurementin
precise monetaryterms. Theimpositionofliquidateddamages isnot a
penalty,butisinsteadrecognitionofthedifficultyinascertainingthose
damagesthatmayreasonablyresultfromContractor'sbreachofits
PerformanceObligations.
(4)Terminationof thisContractforDefaultandotherremediesprovidedinthis
Contractare,atbest, a meansoffuture correction andnotremediesthat
makeKIB wholeforpastBreaches.
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b.Non-Waiver. KIB's assessmentofLiquidatedDamagesforContractor's
breachesdoesnotpreclude KIB fromenforcingthe KIB Codeintheeventthat
such breachesconstituteViolations.
c.Procedure.
(1)Notice of Intent to Assess Liquidated Damages.Before KIB may assess
Liquidated Damages pursuant to this Section, for each category of violation
(that is, for each of the categorieslisted in Exhibit B), KIB shall give Contractor
written notice of Contractor’s violation of the performance standard andof
KIB’s intent to assess Liquidated Damages for any future violation of the same
performance standard. The purpose of this provision is to give Contractor
notice that KIB considers Contractor to have violated a performance standard,
and that KIB will assess Liquidated Damages if such violations are repeated.
(2)Procedure for Review of Liquidated Damages.KIB may assess Liquidated
Damages pursuant to this Section monthly. At the end of each month during
the term of this Agreement, KIB shall issue a written notice to Contractor
(“Notice of Assessment”) of the Liquidated Damages assessed and the basis
for each assessment. The assessment shall become final unless, within ten
(10) calendar days of the date of the notice of assessment, Contractor
provides a written request for a meeting with the to present evidence that the
assessment should not be made. KIB shall schedule a meeting with
Contractor as soon as reasonably possible after timely receipt of Contractor’s
request. KIB shall review Contractor’s evidence and render a decision
sustaining or reversing the Liquidated Damages as soon as reasonably
possible after the meeting. Written notice of the decision shall be provided to
Contractor. In the event Contractor does not submit a written request for a
meeting within ten (10) calendar days of the date of the Notice of Assessment,
KIB determination shall be final and KIB may assess the Liquidated Damages,
unless KIB waives this requirement. Liquidateddamagesshallbeassessed
accordingtotheschedulesetforthin Exhibit B.
15.02 Compensatory Damages.IfContractorfails todeliveranytypeofSolidWasteto a
facilityapprovedby KIB (such as a recyclablesprocessingfacilityin connectionwith
anyRecyclablescollectionprogramthatmaybeestablished),theninadditionto
assessing LiquidatedDamages, KIB mayinitssolediscretion assess thefollowing
CompensatoryDamages,andContractorwillpay KIB thefollowingCompensatory
Damages: KlB'sReimbursementCostsformonitoringContractor'scompliancewith
itsdeliveryPerformanceObligations,includingtheassignmentofKlBpersonnelto
followCollectionVehiclesonCollectionroutes;and
a.KlB'sReimbursementCostforenforcingorsecuring specificperformanceof
Contractor'sdeliveryobligation.
15.03 Defaults.ThefollowingactsoromissionsbyContractorshallconstitute a Defaultof
thisAgreement.
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a.ContractServiceDefaults.
(1)UncuredBreach.AnybreachofthisAgreementshallbedeemedtoremain
uncuredif:
(i) KIB notifiestheContractorthat a Breach has occurred; and,
(ii)TheContractorfailsto correct that Breach withintwenty (20)daysof
thatNotice,unlessKlBagreesinwritingtoextend theperiodfor
correction.
(2)RepeatedBreach.KIB determinesthatContractorrepeatedlyorhabitually
BreachesitsObligationsunderthisContract.
(3)Contract Service Failures.Whennotexcusedby a Contract Service
Exception, theContractorfailstoCollectRefuse,eitheraccordingto its
regularscheduleorbyappointment, inthefollowingamounts:
(i)100ormore missed pickupsformorethanseven(7)consecutivedays.
(ii)500ormore missed pickupsduringany12-monthperiod; or,
(iii) At least99.5%ofpickupsscheduledfor a day,formorethanten(10)
cumulativedays.
(4)FailuretoComplywithApplicableLaw.
(i)Violations.
A.Material.Contractordoesnot cure anymaterialViolationof
ApplicableLawtothesatisfactionofKlBorapplicableRegulatory
Authoritywithin30 days ofthenotice, assessment, ordetermination
ofthatViolationof ApplicableLaw.
B.Repeated.In KIB's judgment,Contractorrepeatedlyreceives a
notice,assessmentordeterminationofthesameordifferent
Violation.
(ii)Appeals.IfContractorisentitledtoappealandingoodfaithdoesappeal
a notice,assessment,ordeterminationofViolationofApplicableLaw,no
Defaultwillbedeemedtohave occurred until a finaldecisionadverseto
Contractorhasbeenenteredbytheapplicableauthority.
(5)CriminalActivity.ContractorfailstocomplywiththerequirementsofSection
16.02ofthisContract.
(6)FailuretoTimely Pay ContractorPaymentObligation.Contractorfailsto
payanyContractorPaymentObligationwithinfifteen(15)daysofthedate it
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isdueandpayable.
(7)Chargingin Excess oftheAmountsListedinContractor Service Fee
Schedule.ContractorchargesanyCustomermorethanthescheduled
CustomerSpecial Service Surchargelistedinthe Service Scheduleand
does notreimbursetheexcesswithinthirty (30)daysofContractor's
discoverythereof,KIB noticeorCustomerrequest.
(8)Failuretoallow KIB toperformContract Services. Contractorfailstotimely
allow KIB to exercise anyof KIB's rightsinconnectionwithperforming
Contract Services underSection15.09.
b.PerformanceAssuranceDefaults.
(1)FailuretoProvideAdequate Assurances ofPerformance. Contractorfails
toprovide KIB withadequatePerformance Assurance whenrequested.
(2)Seizure and Attachment.AnyContract Service Asset isseized, attached or
leviedupon(otherthan a pre-judgmentattachment) so astosubstantially
impairContractor'sabilitytotimelyandfullyperformContract Services, and
whichcannotbereleased,bondedorotherwiseliftedwithinforty-eight
(48)hours,exceptingweekendsandHolidays.
(3)Insolvency, Bankruptcy, andLiquidation.Itshallconstitute a Defaultofthis
Agreementifanyofthefollowingevents occur, ortheContractortakesany
actionsinfurtheranceof such events:
(i)Contractorfiles a voluntaryclaimfordebtreliefunderanyapplicable
bankruptcy,insolvency,debtorrelief,orothersimilarlawnowor
hereafterineffect,unlessContractorretainsfullcontrolofContract
Service Assets throughout thependencyofthat claim;
(ii)Contractorconsentstotheappointmentofortakingofpossessionby
areceiver, liquidator,assignee(otherthanas a partof a transferof
Contract Service Assets nolongerusedtoprovideContract Services
orbackup Contract Services), trustee(otherthanas security ofan
obligationunder adeedof trust), custodian,sequestration,administrator
(orsimilarofficial)ofContractorforanypartofContractor'soperating
assetsoranysubstantialpartofContractor'sproperty;
(iii)Contractormakesanygeneralassignmentforthebenefitof
Contractor'screditors;
(iv)ContractorfailsgenerallytopayContractor'sdebtsastheybecomedue;
(v) A courthavingjurisdictionenters a decreeororderforreliefinrespect
ofthisContract,inanyinvoluntarycasebroughtunderany
bankruptcy,insolvency,debtorrelief,orsimilarlawnoworhereafterin
effect,or
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(vi)Contractorconsentstoorfailstoopposeanysimilarproceeding;or,
(vii)Anycourthavingjurisdictionenters a decreeororderappointing a
receiver,liquidator,assignee,custodian,trustee,sequestrator,
administrator(orsimilarofficial)ofContractororforanypartof
Contractor'soperatingequipmentor assets, orordersthewindingup
orliquidationoftheaffairsofContractor.
(4)DefaultunderGuaranty.The occurrence ofanydefaultundertheGuaranty.
(5)Transfer.Contractor makes a Transfer without KIB's consent,asrequiredby
Section17.
(6)Subcontract.Contractorengages a Subcontractororentersinto a
Subcontractwithout KIB's consent,asrequiredbySection18.10,anddoes
notterminatethatSubcontractwithinfifteen (15) KIB BusinessDaysof
KIB's Notice.
c.FalseRepresentationsandBreachofWarranties.
(1)UnderthisContract.
(i)Contractormakes a representationorcertificationinorunderthis
Contract,includingSection2, whichContractor knows, orinthe course
ofdiligentlyconductingbusinessandprovidingContract Services
shouldhaveknown,isuntrue onthe dateContractormadeit.
(ii)Contractorbreaches awarrantyunderthisContract.
(2)AsInducementtoEnter Into ThisContract. Contractormakes a
representationorfailstomake a disclosure, whetherwithinthisContract
orotherwise, to KIB inconnectionwithoras a materialinducementto
enteringintothis Contract oranyfutureamendmenttothisContract,which
representationorfaileddisclosureisfalseormisleadingin anymaterial
respectwhenmade.
15.04 Excused Breaches and Defaults.
a.UncontrollableCircumstances.IftheContractorisunabletoperform, or is
delayedinitsperformanceofanyofits obligationsunderthisAgreementby
reasonofanyUncontrollable Circumstances, or force majeure, such inabilityof
delayshallbe excused atanytimeduringwhichcomplianceispreventedby
sucheventandduring such period thereafterasmaybereasonablynecessary
fortheContractorto correct thequalifyingevent'sadverseeffects.
(1)NoticetoKIB.Tobeentitledto thebenefitofthisprovision,theContractor
mustgivepromptwrittennoticetoKIB,whichspecifiesindetail:
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(i)ThenatureandscopeoftheUncontrollable Circumstance;
(ii)Itsexpectedduration;
(iii)Theways in which the event willadverselyaffect the Contractor's
performanceofContract Services; and,
(iv)ThestepsthattheContractoristakingtomitigate such adverseeffects.
b.KIB's Rights.
(1)PerformContract Services. Notwithstandingthat a Breach dueto
Uncontrollable Circumstancesdoesnotconstitute a Default,afterthe
continuanceofthe Breach forforty-eight (48)hours,initssolediscretion,
KIB mayneverthelessperform(orcausetobeperformed)Contract Services
intheContract Service Area itselfunderSection15.09.
(2)Exercise Other Remedies.Afterthecontinuanceofany Breach for thirty
(30)days,KIB may,initssolediscretion, exercise anyotherremedyunder
thisContract,includingsuspendingorterminatingthisContractunder
Section16.01.
15.05Remedies Upon Breach.
a.AsProvidedbyLaw.EitherPartymayexerciseanyandallremedies
availableunderlaworequitytoremedytheotherParty'sbreachofthis
Contract. A Party'sexerciseofanyoneremedy,includingKIB' s assessing
LiquidatedDamagesor CompensatoryDamages,isnotanelection ofremedies
butiscumulativewithanyotheravailableremedies.
b.KIB'sAdditionalRemedies.Inadditionto exercising anyremedyavailableat
laworequity,uponoccurrenceof a Default,KIBmayexerciseanyorallofthe
followingadditionalremedies:
(1)Termination.TerminatethisContractoranyportionofPerformance
Obligations,pursuanttoSection16.01(a);
(2)Suspension.SuspendthisContract,pursuanttoSection 16.01 (b);
(3)PerformContractServices.KIB mayitselfperformContractor's
PerformanceObligations,orcausethemtobeperformedbyanotherparty,
pursuanttoSection15.09;
(4)Damages.Assess LiquidatedorCompensatoryDamagesagainstthe
Contractor;and,
(5) Exercise Financial Assurances.DrawontheLetterofCredit,demand
paymentundertheGuarantyoranyIndemnity,orsubmitanyclaimunder
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Insurance.
(6)InjunctiveRelief.Contractoracknowledgesthat KIB maybealsobeentitled
toinjunctivereliefinthoseinstanceswhereanawardofdamagesto KIB for
theContractor's Breach orDefaultmaybeinadequateforreasonsincluding
thefollowing:
(i)PublicHealthandSafety.Theurgencyoftimely,continuousandhigh-
qualityContract Services, includingCollection,Recycling,transportation
and/ortransferandDisposalofputresciblesolidwastesthatconstitute
athreattopublichealth;
(ii)ProcurementTimeandExpense. Thelongtimeandsignificant
investmentofmoneyandpersonnel(including KIB' s staff,elected
officialsand KIB Counsel,aswellasprocurementcounseland
consultants)necessaryto:
A.Develop a scopeofContract Services andPerformanceObligations
acceptableto KIB;
B.DraftthisContractandrelatedprocurementdocuments;
C.SolicitcommentsonthisContract andprocurementdocuments
fromKIB(and KIB Counsel)andPersonsinterestedinproposing
toprovide ContractServices
D.Meetwiththosepotentialproposersto discuss theircommentsand
answertheirquestionsaboutthisContractandtheprocurement;
E.FinalizethisContractandprocurementdocuments;
F.SolicitproposalsforContract Services;
G.Reviewandevaluatethoseproposals and seekclarificationsof
thoseproposals.
H.AwardthisContractunder KIB's ApplicableLaw;
I.FinalizeexecutionofthisContract,includingreviewing
commentingonandapproving(if required)Contractor
Documentation; and,
J.ConformKIBCodetotheautomatedRefuseCollectionprograms.
(iii)RelianceonContractor. KIB' s relianceonContractor'smeeting
evaluative criteria onwhichawardofthisContract wasbased, such as
thefollowing:
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A Solidwastemanagementexperience;
B. KIB references;
D/Qualificationsofkeypersonnel;
E/EnvironmentalprogramsandproposedUnpermittedWaste
ScreeningProtocol;
E. Litigationhistory;
F.Contractor'sproposedtransition,Customereducation, diversion
andotherplans;
G.AcceptanceoftermsofthisContract;and,
H.Diversionrecord.
(iv)Re-ProcurementTimeandExpense. Thelengthandsignificant
investmentoftimeandmoneydescribedinitem (ii)todevelop
alternativeMSW Management Services comparabletoContract
Servicesforthe price providedunderthisContract,andtonegotiate
newagreementstherefore.
c.RecoveryofUnpaidContractorPaymentObligations.KIB maycollect
ContractorPaymentObligationsdueandowingbyContractortoKIBbyanyor
allofthefollowingmeans:
(1)DemandingpaymentfromContractororGuarantor;
(2)DrawingontheLetterofCredit;
(3)Submittingclaimsas anadditionalinsuredunderInsurancepoliciesor under
contractualliabilityprovisionsof insurancepolicies;and,
(4)DirectingContractortooffsetContractorPaymentObligationfromContractor
Service FeesthatContractorreceivedfromCustomerstoremitthemto KIB.
d.In the event of default by either party, the non-defaulting party shall provide notice
of the default with specificity. No remedies for such default shall accrue unless
and until the defaulting party shall have failed to cure said default within 10 days
of receipt of such written notice of default, save and except situations that may
impact public health or safety, the environment, or may be a violation of law or any
provision in Section 15.03 which gives greater than 10 days to cure such
particularly identified event of default.
15.06 Additional Compensatory Damages.AdditionalCompensatoryDamages.Without
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limiting KIB' s righttoseekCompensatoryDamages,pursuanttoeitherthisContract
orotherwiseavailableatlaw, KIB mayseekthefollowingadditionalCompensatory
Damages:
a.AmountsequaltoanyContractorPaymentObligationsorotheramountsthat
Contractorhaspreviouslypaidto KIB butaresubsequentlyrecoveredfromKIB
by atrusteeinbankruptcyaspreferentialpaymentsorotherwise;
b.If KIB terminatesthisContractforDefault, KIB' s ReimbursementCoststo
provideor re-procureMSWManagement Services; and,
c.If KIB terminatesthisContractforDefault,KIB'sprojectedDirectCostsof
replacingMSWManagement Services inexcessofContractor Service
CompensationforthebalanceoftheTermremainingifthisContracthadnot
beenterminated,asbasedon service feesunderreplacementagreements
forthose MSWManagement Services.
THIS SECTION WILL SURVIVE THE TERMINATIONOFTHISCONTRACT
FOR180DAYSOROTHERPREFERENCE PERIODPROVIDED UNDER
APPLICABLE LAW WITH RESPECT TO BANKRUPTCYORINSOLVENCY.
KIB maydrawupontheLetterofCredit,Guarantyoranyotheravailable
Performance Assurance topaycompensatorydamages.
15.07 Waivers.
a.WaiverofBreach.Nowaiverofany Breach orDefaultconstitutes a waiverof
anyother Breach orDefault. Failureof KIB toenforceanyprovisionofthis
Contractmaynotbeconstruedas a waiverof KIB' s enforcementrights. KIB' s
subsequentacceptanceofanydamagesorothermoneypaidbyContractormay
notbedeemedtobe a waiverby KIB ofanypre-existingorconcurrent Breach or
Default.
b.ContractorWaiverofCertainDefenses. Contractoracknowledgesthat itis
solelyresponsibleforprovidingContractServicesandbythisContract
irrevocably andunconditionalwaivesdefensestothepaymentandperformanceof
itsobligationsunderthisContractbasedonfailureofconsideration;contractof
adhesion;impossibilityorimpracticabilityofperformance; commercialfrustration
ofpurpose;ortheexistence,non-existence, occurrence ornon-occurrenceof
anyforeseenorunforeseenfact,eventorcontingencythatmaybea basic
assumptionofContractorwithregardtoanyprovisionofthisContract; provided
thatContractordoesnotbythisContractwaiveanydefensesunderthisContract
ofUncontrollable Circumstances.
15.08 Costs.
a.Non-PrevailingParty. Thenon-prevailing Party inanydisputeinvolvingthis
Contractwillpaytheprevailing Party's Reimbursement Costs, including
standardand reasonableattorney's fees.
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b.KIB'sEnforcementCosts. ContractorwillreimburseKIBpromptlyupon
requestforeither orbothofthefollowing KIB' s ReimbursementCosts:
(1)CostsresultingfromKIB'sinvestigationofanyallegedBreach; or,
(2)Costsincurredby KIB as a consequenceofContractor'sBreach.
15.09 KIB Right To Perform.
a.Events. KIB mayperform,orprovidefortheperformanceof,anyorall
PerformanceObligationsifKIBreasonablydeterminesthat:
(1)Contractor,duetoUncontrollableCircumstancesorforanyreason
whatsoever,fails,refusesorisunabletoCollectanySolid Wasteandoperate
theRecyclables Processing Facilityfor a periodofforty-eight (48) hours
aftertheCollectionoracceptancewasrequired underthisContract,and
KIBdeterminesinitssole discretion thatthereis a dangertothepublic
health,safetyorwelfare;or,
(2)KIB suspendsorterminates thisContract.
b.Continuation. KIB hasnoobligationtocontinueperformingorprovidingforthe
performanceofanyorallPerformanceObligationsandmayatanytime,inits
solediscretion,ceasetoprovideanyorallPerformanceObligation. However,
KIB' s righttoperformorprovidefortheperformanceofanyorallPerformance
Obligationswillcontinueuntileither:
(1) ContractordemonstratestoKIB'ssatisfaction thatContractorisready,willing
andableto resume timelyandfullperformanceofallPerformance
Obligations;or,
(2) KIB iscapableofmakingalternativearrangementsforprovidingMSW
Management Services and/orRecyclingservice,initsjudgmentcomparable
toContractServicesinscopeandprice,whichmayincludecontracting
with another service provider.
c.Notice.KIBmaygiveContractor24-houroralnoticethat KIB isexercisingany
orallof KIB' s rightsunderthisSection.Theoralnoticewillbeeffective
immediately,buttoremaineffective,withinanother24hours KIB must confirm
thatoralnoticewith a writtenNotice.
KIB electto exercise its
d.KIBPurchaseorLeaseofServiceAssets.Should
authoritytoperformtheContract Services asprovidedinthisSection15.09,
ContractorshallenterintogoodfaithnegotiationsforthesaleorleasetoKIBof
all Service Assets reasonablynecessarytodoso,consistentwithSection 3.03.
SECTION 16: SUSPENSION OR TERMINATION OF CONTRACT
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16.01KIB’sRight to Suspend or Terminate.
a.Contractoris willing to agree to commercially-standard suspension and
termination provisions tied to the matters of default addressed in Section 15, but
only after the right to cure period in the 16.01 f.
b.Termination Events. KIB may, initssolediscretion,terminatethisContract
shouldanyofthefollowingTerminationEvents occur:
(1)Contractor'sDefault;
(2)Contractor's Breach duetoUncontrollable Circumstances, whichremains
uncuredfor a periodof30days;
(3)AnyContract Provision, asdefinedinSection22,isruledunconstitutional,
illegal,invalid,non-bindingorunenforceablebyanycourtofcompetent
jurisdiction,regardlessofwhetheritisdeemedseverable;or,
(4)AnyGuarantortransferstheGuarantywithouttheconsentrequiredbythe
Guaranty,andonorbefore15daysafterthetransfer,theGuarantordoes
notprovide KIB with a substitute Guarantoror alternativefinancialcredit
supportsatisfactoryto KIB.
c.Suspension Events. Uponthe occurrence ofanyTerminationEvent, KIB may,
inlieuofTermination,andinitssolediscretion,suspendthisContract,inwhole
inorinpart,fornolongerthan30days. DuringthesuspensionperiodContractor
willhavetheopportunity todemonstrate tothesatisfactionof KIB that Contractor
canonceagainfullyperformContract Services. IfContractor so demonstratesto
satisfactionof KIB initssolediscretion, KIB 'srighttosuspendor terminatethis
Contractwill cease andContractormayresumeprovidingContract Services. If
Contractordoesnot so demonstrate, KIB mayterminatethisContractandexercise
itsadditionalrightsandremedies.
d.Notice to Contractor. KIBwillgiveContractor a NoticeofTerminationor
Suspensioneffectiveatthefollowingtimes:
(1)Immediatelyoruponotherperiodstatedby KIB withrespecttothefollowing
Defaults,morefullydescribedinSection 15.03:
(i)FailureofContractortoprovideadequatePerformance Assurances; or,
(ii)Insolvency,bankruptcy,liquidation,totheextentpermittedbyApplicableLaw
(Insolvency, Bankruptcy, Liquidation);
(2)UponContractor'sreceiptofNoticewithrespecttoanyotherDefault,unless
KIB specifiesanalternativedateintheNotice;or,
(3)Such otherdateas KIB mayspecifyintheNotice.
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e.ReductioninFeeUponPartialSuspension.IfKIB suspends a portionofthis
ContractortheContractor'sPerformanceObligations,Contractorwillcontinueto
fullyperformitsremainingPerformanceObligationsandtheContractor Service
FeewillbeadjustedtoreflectreductionsinPerformanceObligations.
f. Contractor’s Right to Cure.Should KIB at any time, contend that Contractorhas
breached any material provision of this Agreement, KIB shall immediately notify
Contractor in writing of KIB’s contention. Contractor shall have a reasonable time
to cure any such alleged breach, which in all events shall not be less than thirty
(30)calendar days, or any such longer period as reasonably needed to cure said
breach, provided Contractor initiated curing the breach within such thirty (10)
calendar day periodunless agreed to in writing by the borough, and continues to
diligently pursue such breach. If Contractor fails to cure the breach within such
time, KIB may terminate this Agreementand/or pursue any other remedy provided
for in this Agreement, at law or in equity.
Classes of breach that are not subject to the “notice and cure” requirements –
especially breaches resulting from the violation of laws, including laws governing
life and safety.
Contractor shall only have a right to cure if it has not committed the same breach
3 times within the preceding 12 months.
16.02Criminal Activity.
a.Notice.ContractorwillimmediatelygiveNoticetoKIB ofeitherofthefollowing
withrespecttoContractororanyContractManager (except fortheContract
Managerin a Positionof influence):
(1)Convictionof a CriminalActivity ("Conviction"); or,
(2)Pleaofguiltyornolocontendereto aCriminalActivity ("Plea").
ContractorwillpromptlygiveNotice to KIBofanyofthoseconvictionsor
pleaswithrespect to theContractorManagerin a Position ofInfluence.
b.Cure.Uponthe occurrence ofanyconvictionorpleadefinedinSubsectiona,
Contractor immediatelywilldoorcausetobedoneboth ofthefollowing:
(1)Terminatefromemployment anyonein a PositionofInfluenceorremove
fromofficeanyonein a PositionofInfluence,unlessotherwisedirectedor
orderedby a court orRegulatoryAuthorityofcompetentjurisdictionand/or
authority,andunlessterminationwouldsubjectContractor,anAffiliateor
anyofitsContractManagerstosubstantialliabilityforbreachofanylabor
agreemententeredintobeforetheContractCommencementDate;and,
(2)Refrainfrom employingorappointing thatindividualor individualsresponsible
fortheCriminalActivityfromanyotherPositionof influence.
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c.KIBremedies.IntheeventthatContractororanyAffiliatefailstoeffectuatethe
cure describedinSubsectionb,ortheCriminalActivityisrelatedtothisContract
or occurs withinthe KIB' s municipalboundaries, KIB mayeithersuspendor
terminatethisContractasitdeemsproper.
d.LimitationsonContractorManager.Contractorshallnotpermitany Person to
serve asContractorManagerwho haspreviouslybeenconvictedof a Criminal
Activity,orplead"guilty"or"nolocontendere"toanyCriminalActivity.
SECTION 17: TRANSFER OF CONTRACT.
17.01Transfer by Contractor.
a.Acknowledgment. ContractoracknowledgesthatContractorsubmitted
evidenceto KIB withrespecttoContractor'sexperience, expertise and
qualificationstoprovideContract Services, andthatContractor'sexperience,
expertiseandqualificationswerematerialconsiderationsof KIB inenteringinto
thisContractwithContractor.
b.KIB Consent Required.Contractor will not Transfer, in whole or in part, voluntarily
or involuntarily, this Contract, the Guaranty, or any rights or duties in this Contract
or under the Guaranty, without KIB’s Assembly’s prior, written consent, which
consent shall not be unreasonably withheld, conditioned, or delayed. Contractor
may not circumvent KIB’s consent rights by securing Goods or Services from a
Subcontractor.
Contractor acknowledges that in its submitted proposal to provide Contract
Services and enter into this Agreement it described the experience, qualifications,
and operations not only of Contractor itself, but of the following companies that are
wholly owned by Contractor as of the Contract Commencement
Date:___________________ (together, ”Contractor’s Operations”). Furthermore,
initsproposalContractordidnottakeanexceptiontoitsPerformance
ObligationtoprovidetheGuaranty. Therefore,inlieuofprovidingtheGuaranty,
ContractorwillnotTransferinwholeorinpart,voluntarilyorinvoluntarilyany
ofContractor'sOperationswithout KIB consent,givenin KIB's solediscretion.
ForpurposesofthisPerformanceObligationand KIB right,thedefinition of
"Transfer",the"Contractor"isdeemedtoinclude"Contractor'sOperations.
c.Contractorrequest.Withoutobligating KIB togiveconsent,Contactorwill
demonstrateto KIB' s satisfactionthattheproposedtransfereehasthe
operationalandfinancialabilitytosatisfyPerformanceObligations. KIB isnot
obligatedtoconsideranyproposedTransferbyContractorifContractorisin
Breach atany timeduringKIB's consideration.
d.Payment ofKIB's Transfer Costs.
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(1)TransferDeposit.ContractormustmakeanyrequestforKIB'sconsent to
aTransferinthe mannerprescribedby KIB. Contractormustpay KIBthe
TransferDepositbefore KIB willconsiderContractor'srequest. "Transfer
Deposit"meanslesserof thefollowingrefundableamounts:
(i)$1,500or,
(ii)KIB' s anticipatedTransferCosts.
(2)AdditionalTransfer Costs. Within 30 daysof KIB’s request,Contractor
willfurtherpay KIB' s additionalTransferCostsinexcessoftheTransfer
Deposit,whetherornotthat KIB approvestheTransfer."Transfer Costs"
means such KIB ReimbursementCostsresultingfromits:
(i)ConsiderationandreviewofContractor'srequestforTransfer;
(ii)Investigationregardingthesuitabilityoftheproposedtransferee;
(iii)Determinationofwhetherornottoconsent;and,
(iv)PreparationofthosedocumentsnecessarytoeffectuatetheTransfer.
(3)KIB'sReimbursementCostsofEnforcement.Within30days ofKIB's
request,ContractorwillpayKIB'sReimbursementCostsforfeesand
investigationcostsasKIBdeemsnecessarytoenjointheTransferorto
otherwiseenforcethisSection.
e.Novation. IfKIB consentstoTransferofthisContract,uponrequestofthe
transferee, KIB willexecute a novationunderwhichthe Person whichisthe
transfereeContractorassumesalltherightsandPerformanceObligationsof
thetransferorContractor.
SECTION 18:THE PARTIES
18.01Independent Contractor. ThePartiesagreeandtheContractoracknowledges
asfollows:
a.Contractorisanindependententityandcontractorengagedby KIB andnot
KIB'sRelated Party or a partytoanyjointventurewith KIB.
b.NoemployeeoragentofContractorisdeemedtobe KIB's RelatedParty.
c.Contractorwillhavethe exclusive controloverthemannerandmeansof
performingContractServicesandoverallPersonsperformingContract
Services.
d.ContractorissolelyresponsiblefortheactsandomissionsofContractor's
RelatedParties,noneofwhomisdeemedtobe KIB's Related Party.
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e.NothinginthisContractmaybeconstruedascreatingan arrangement for
handlingUnpermittedWaste.
f. Neither ContractornoranyofContractor'sRelatedPartieswillobtainanyrights
toretirementbenefits, workers' compensationbenefits,oranyotherbenefits
thataccrue to KIB employeesandContractorexpresslywaivesanyclaimitmay
have oracquiretothosebenefits.
g.Contractorbearsthesoleresponsibilityandliabilityforfurnishing workers'
compensationandallotherbenefitsrequiredbylawtoanyindividualforinjuries
arisingfromorconnectedwithContract Services.
18.02Parties in Interest. NothinginthisContract,whetherexpressorimplied, isintended
toconferanyrightsonanyoneotherthanthe Partiesandthe Parties' respective
representatives, successorsandpermittedassigns.RelatedPartiesare thirdparty
beneficiariesofprovisionsinthisContractthatreferencethem.
18.03 Binding on Successors.TheprovisionsofthisContractwillinuretothebenefit
ofandbebindingonthesuccessors andpermittedassignsof theParties.
18.04 Further Assurances.Each Party agreestoexecuteanddeliveranyinstruments
andtoperformanyactsasmaybenecessaryorreasonablyrequestedbythe
othertogivefulleffecttothisContract,includingContractorDocumentation.
ContractorwillcompleteContractorDocumentation satisfactoryto KIB bythe
ContractCommencement Date.
18.05 Actions of KIB in Its Governmental Capacity. NothinginthisContractmaybe
interpretedaslimitingtherightsandobligationsof KIB initsgovernmentalor
regulatorycapacity.
18.06 Contractor’s Obligations Performed at Its Sole Expense. Contractorwillperform
Contract Services solelyforthecompensation expressly providedforinthis
Contract.
18.07 Parties Representatives.
a.KIB
(1)Identification.TheKIBRepresentativeistheManagerorhisorherdesignee,
asmaybeamendeduponNoticetoContractorby KIB in KIB' s solediscretion.
(2)Delegation.ByauthorizingtheexecutionofthisContract,KIBdelegatesto
the KIB Representativetheauthoritytoexercise KIB's rights,remediesand
optionsunderthisContractandadministerthisContract,exceptwith respect
tothefollowing,whichmustbeapprovedbythe KIB GoverningBody:
(i)ExtendingtheTermforanadditionalyearormore;
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(ii)SuspendingorTerminatingthisContract;
(iii)ApprovingordisapprovingTransferofthisContract;
(iv)AmendingthisContract,includingamendmentstotheContractor
Service FeeduetochangesinoperationspursuanttoSection l
1.03e,butnottoannualadjustmentspursuanttoSection1l.03b;
(v)Indemnities;and,
(vi)Exercising anydelegation ofauthoritycontrarytoApplicableLaw.
b.ContractorRepresentative.TheContractorRepresentativeisnamed in
ContractorDocumentation.TheContractorRepresentativemusthaveatleast 5
yearsofexperienceinSolidWastecollectionservicesbeforebeingnamed
ContractorRepresentative.TheContractorRepresentativeisauthorizedtoacton
behalfofContractorinthesatisfactionof allPerformanceObligationsandexercise
ofContractor'srights andoptionsunderthisContract.
18.08 Due Diligence. ContractoracknowledgesthatMSWManagementServicesand
Recycling Services, includingContract Services, arehighlyregulatedunder
ApplicableLaw,andthatwastemanagementis a publichealthandsafetyconcern.
Contractoragreesthatitwill exercise duediligence inperformingContract Services.
18.09 No Use of KIB Name. Contractorwillnotconductanybusinessrelatedtoits
PerformanceObligationsunderthisContractusinganynamereferencing KIB, or
otherwiseappliesassociationwithorownershipby KIB.
18.10Subcontractors.
a. Subcontractsexceeding$50,000.Contractorwillnotengageany
Subcontractorinanamountexceeding$50,000foranyindividualSubcontractor
without KIB'spriorapprovaloftheSubcontractandSubcontractor. Any
Subcontractentered intowithout KIB's priorapprovalisvoid. Contractorwill
identifyapprovedSubcontractorsinContractorDocumentation.
b.ContractorResponsibility.Contractorissolelyresponsiblefordirectingthe
workofSubcontractorsandpayingSubcontractors'compensation.
c.Removal.KIB mayrequireContractortoremoveanyapprovedSubcontractor
foranyofthefollowingreasons:
(1)ItsfailuretoprovideContract Services;
(2)Itsnon-compliancewithApplicableLaw,or
(3)Itsengagementinconductthat,in KIB's judgment,isabusive,rudeor
unsafe.
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d.Reference to Subcontractors.SpecificreferencetoSubcontractorsunderthis
Contract (such aswithrespecttocompliancewithApplicableLawandmeeting
Insurancerequirements)doesnotimplythatlackofspecificreferenceto
SubcontractorselsewhereunderthisContractExemptsSubcontractorsfrom
complyingwiththisContract.
SECTION19:AMENDMENTS
19.01Amendments.
a.MeansofAmendment.AmendmentstoContractrights,remediesandoptions,
unlessdelegatedtothe KIB Representative,willbeeffectiveuponcompletionof
thefollowingactions:
(1)AuthorizationanddirectionofKIBGoverningBody;
(2)ConsentoftheContractor;and,
(3)Dueexecutionby theParties of a written amendment to thisContract
reflectingthosechanges.
b.ConsentbyRepresentatives.AllotherAmendmentstothisContractwillbe
effectiveuponcompletionofthefollowing:
(1)Consentofthe KIB Representative,exceptforContractor'samendmentsto
ContractorDocumentationthatdonotrequire KIB consent;
(2)Consent oftheContractorRepresentative,exceptforamendments tothis
Contractthat donotrequireContractorconsent;and,
(3)DueexecutionbythePartiesoftextreflectingthosechanges.Examples
ofthoseamendmentsincludethefollowing:
(i)AmendmentsnotlistedinSubsectiona;
(ii)ContractorDocumentation;and,
(iii)Exhibits orAttachmentsto this Contract (except withrespectto
Contractor Service Feeotherthanannualadjustments).
c.Dueexecution. ForpurposesofthisSection,"dueexecution"ofamendments
tothetextofthisContractmeansthatthe Parties' authorizedrepresentatives:
1)Witnessandsignthewrittenamendmentintheformprovidedonthesignature
(
pageofthisContract; and,
(2)Warrantthattheyareauthorizedtoexecutetheamendment.
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SECTION20: NOTICES, CONSENTS, AND APPROVALS
20.01Notices. NoticesmustbegivenattheaddressesprovidedinContractor
DocumentationattachedtothisContract,asfollows:
a.By Emailorfacsimile,promptlyfollowedbypersonalormaileddelivery;
b.By personaldeliverytotheContractorRepresentativeor KIB Representative,as
the case maybe;
c.By depositintheUnitedStatesmail first class postageprepaid(certifiedmail,
returnreceiptrequested);or,
d.By commercial delivery service providingdeliveryverification.
Noticeby KIB toContractorof a missed pick-upor a Customerproblemor
complaintmaybegiven toContractororallybytelephonetoContractor
RepresentativeorotherContractorpersonnelresponsiblefortakingcomplaints
fromKIBorthepublic.
PartiesmaychangetheiraddressuponNoticetothe other Party.
20.02Writing Requirements. AllNotices,reports,demands,requests,directions,
selections,option exercises, orders,proposals, reviews, comments,
acknowledgments,approvals,agreements,consents, waivers, certificationsand
othercommunicationsmadeunderthisContractmustbeinwriting,exceptthe
following:
a.Oralcommunicationisexplicitly authorized; and,
b.CommunicationwithrespecttoroutineContractadministration, such as
submitting RecordsorReports, correcting Reportsor, discussing Customer
complaints.
20.03Exercise of Options.Partieswillexerciseanyapproval,disapproval,consent,
acceptance,option,discretion,election,opinionorchoiceunderthisContract,make
arequirementunderthis Contract,orinterpretthisContract("DiscretionaryAction")in
a mannerthatisreasonable.Recognizing theessentialpublichealthandsafety
protectionsthisContract serves, wherethisContractspecificallyprovidesthatthe
exercise ofanyDiscretionary Action isineither Party's independent,sole,exclusive
orabsolutediscretion,controlorjudgment,theother Party willnotquestionor
challengetheotherParty's exercise thereof.Partieswillnevertheless exercise their
rightsandremediesingoodfaithasrequiredbyApplicableLaw.Anymediatoror
courtmustfindthe Party's exercise tobereasonable.
SECTION21: INTEGRATIONS, GOVERNING LAW, AND VENUE
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21.01Integrations. ThisContractcontainstheentireagreementbetweentheParties with
respecttotheirrightsandobligationsunderthisContract.ThisContract completely
andfullysupersedesallpriorunderstandingsandagreementsbetweentheParties
withrespecttotheir respective rightsandobligations,includingthose containedin
eachofthefollowing:
a.Requestsforproposals;
b.Proposals;
c.Memoranda;
d.Correspondence;
e.Telephone calls;
f. Field trips;
g.Interviews;
h.Negotiations;and,
i.Meetingsofthe KIB Assembly,andother commission, committees,andboards.
21.02Governing Law.The Parties' respective rightsandobligationspursuanttothis
Contractshallbedeterminedaccordingto,andgovernedby,thelawsoftheState
ofAlaska
21.03Severability.
a.Generally.Shouldanycourtofcompetentjurisdictionholdthatanyclause,
sentence,provision,section,subsection,exhibit,orattachmentofthisContract
isunconstitutional,illegal,invalid,non-binding,orotherwiseunenforceable, such
determinationshallnotaffectanyoftheremainingprovisionsofthisContract.
ThisContractwillbeconstruedandenforcedasiftheContract Provision did
not exist, andthePartieswillas a result:
(1)Promptly meetandnegotiate a substitutefortheContractProvisionand
anyrelatedamendments,deletionsoradditionstootherprovisionsofthis
Contractwhichtogethereffectthe Parties' originalintenttothegreatest
extentallowableunderApplicableLaw;and,
(2)Ifnecessaryordesirableto accomplish precedingitem(1),applytothe
courtthatdeclaredsaidinvalidityfor a judicialconstructionofthesubstituted
Contract Provisionandany amendments,deletionsoradditionstothis
Contract.Within10daysofany KIB' s request,Contractorwillpay KIB half
oftheDirectCostsofthatapplication.
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However,ifanyContractProvisionwithrespectto KIB directionto a SolidWaste
ManagementFacilityisruledunconstitutional,illegal,invalid,non-bindingor
unenforceablebyanycourtofcompetentjurisdiction,then KIB initssole
discretionmayeither:
(1)SeverthatContract Provision andconstrueandenforcethisContractunder
thisSection;or,
(2)TerminatethisContract.
b.Contractor'sWaiverofCertainLegalChallengesContractoragreesnotto
challengetheconstitutionality,legality, validity,enforceabilityorbindingnature
ofeitherofthefollowingprovisionsofthisContract:
(1)Contractor'sobligationtodeliverRefusetoKIBLandfill;and,
(2)Contractor'sobligationtodeliveranyothertypeofSolidWaste (such as
recyclables)toanyotherSolidWasteManagementfacility as directedby
KIB.
21.04New Contract.ThisContractis a newobligationbetweenthePartiesand is a
novation,substitutionandreplacementforanypresentor priorcontracts or
agreementsbetweenthePartiesconnectedwithorrelatedtoMSWManagement
Services.
21.05Venue. AnycivilactionarisingfromthisContractshallbebroughtintheSuperior
Court,ThirdJudicialDistrict,Stateof Alaska
21.06Costs. Thenon-prevailing Party inanydisputeinvolvingthisContractshallpaythe
prevailing Party's reasonableReimbursement Costs, includingattorney'sfees.
SECTION 22:ADDITIONAL TERMS AND CONDITIONS
1.Notwithstanding anything herein to the contrary: (a) Contractor shall have no
obligation to collect or transport any material which is or contains, or which
Contractor reasonably believes to be or contain, radioactive, volatile, corrosive,
highly flammable, explosive, biomedical, infectious, biohazardous, toxic or
hazardous material as defined by applicable federal, state or local laws or
regulations (“Excluded Waste”); (b) if Contractor finds what reasonably appears to
be discarded Excluded Waste, Contractor shall promptly notify the KIB and the
producer of the Excluded Waste, if the producer can be readily identified; and (c)
title to and liability for any Excluded Waste shall remain with the producer of the
Excluded Waste, even if Contractor inadvertentlycollects or disposes of such
Excluded Waste.
2.Customers and the KIB must comply with any description of and/or procedures
with respect to removal of contaminants or preparation of recyclable materials as
reasonably provided by Contractor. If any customer or the KIB fails to do so,
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Contractor may decline to collect such materials without being in breach of the
contract. Contractor shall not be responsible for and has not made any
representation regarding the ultimate recycling of such recyclable materialsby any
third-party facilities.
3.Notwithstanding anything herein to the contrary, to the extent supplied by
Contractor, in the event that a container becomes lost, unsightly, unsanitary,
broken, or unserviceable because of the acts or omissions of a customer or the
KIB (excluding normal wear and tear), the customer or KIB (as the case may be)
will be charged for the resulting repairs or replacement and such amounts will be
paid to Contractor upon demand.
4.Any equipment furnished hereunder by Contractor shall remain the property of
Contractor; however, the customers and the KIB (as applicable) shall have care,
custody and control of the equipment while at the service locations. Customers
and the KIB shall not overload (by weight or volume), move or alter the equipment,
and shall use the equipment only for its proper and intended purpose. Customers
and the KIB must provide unobstructed access to the equipment on the scheduled
collection day. The word “equipment” as used in the contract shall meanall
containers used for the storage of non-hazardous solid waste.
5.Except for the payment of amounts owed hereunder, neither party hereto shall be
liable for its failure to perform or delay in its performance hereunder due to
contingencies beyond its reasonable control including, but not limited to, strikes,
riots, compliance with laws or governmental orders, inability to access a container,
fires, inclement weather and acts of God, and such failure shall not constitute a
breach under the contract.
SECTION 23:DEFINITIONS
Affiliatemeans a Person that,directlyorindirectly,throughoneormoreintermediaries,
controls,oriscontrolledby,orisunder common controlwith,Contractor.Forthepurpose
ofthisdefinition,"control"hasthemeaningprovidedinRule144oftheSecurities Act of 1993.
Affiliate ParentmeansanAffiliatethat,directlyorindirectly,throughoneormore
intermediaries,controlsContractor.
AnnualReportmeanstheReportrequiredunderSection10.03informandcontent
satisfactoryto KIB.
ApplicableLawsmeansanyor all ofthe followingenacted,adopted,promulgated,issued,
ruled,ordered,determinedorotherwisemadebyanyRegulatoryAuthoritythatapplyto
orgovernContract Services ortheperformanceofthe Parties' obligationsunderthisContract:
(1)Laws, statutes
(2)rules, regulations
(3)guidelines,
(4)Permits,
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(5)actions,determinations,orders,or
(6)otherrequirements,includingApplicableLawconcerningthefollowing:
(7)health,
(8)safety,
(9)fire,
(10)laborrelations,
(11)mitigationmonitoringplans,
(12)buildingcodes,
(13)zoning,
(14)non-discrimination,
(15)Vehicles: such as:
(i)airemissions(smog checks); tires; documentationthroughmaintenance
logor otherwiseof asafetycompliancereport;Vehicle highway lighting,
flashingand warning lights, clearance lights,andwarningflags;
registration;weightlimits;cleaning; enclosureI water-tightbeds;
(ii)Theappropriate class of drivers' licensesissued bytheStateDepartment
ofMotorVehicles;
(iii)anyStatelawsrelatingtooperating equipment construction, safety,and
parkingandidentification,
(16)Carts: such as:
a.maintenanceandplacementof Carts;
b.placingContractor'snameandtelephonenumberonReceptacle;
(17)Labor:
(i)Drugandalcoholtesting;
(ii)TheOccupational SafetyandHealth Act, (29U.S.C.§651etseq.),
includingtheSolidWasteDisposalFacilityCriteriapromulgated bythe
U.S. EPA onOctober9,1991 (40 C.F.R., Parts 257and258);and
corresponding Staterequirements;
(iii)immigrationReformandControl Act of1986(PL.99-603);
(18)Environmental Protection:
(i)CERCLA;
(ii)RCRA;
(iii)CleanAir Act, (42U.S.C.§1351etseq.,42U.S.C.§7401-7642)andClean
Water Act, and;
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(iv)corresponding Staterequirements;
(v)EmergencyPlanningandCommunityRighttoKnow Act, (42U.S.C.
§11001etseq.);
(vi)regulationsgoverningtherecoveryofozone-depletingrefrigerantsduring
theDisposalofairconditioningorrefrigerationequipment,including40
C.F.R. Part 82;
(vii)anywash-downrequirementsforcontainers, trucks orfacilities,
(19)KIB Code,
(20)Miscellaneous:
(i)CivilRightsAct of1964(Sub chapter VI orChapter21ofTitle42);
(ii)Customer'sprivacyrights.
Reference to ApplicableLawincludesamendmentsandsupplementsto or
replacement,restatementorrecodificationoccurringaftertheContractCommencement
Date.
BaseServiceLevelisdescribedontheContractor Service FeeSchedule.
BearCartmeans a cart designed toberesistanttoopeningbybears.
BreachmeansContactor'sfailuretofullyandtimelymeetanyPerformanceObligation.
Bulkyitem(s)meansanylargeitemofSolid Waste thatcanbesafelylifted bytwoindividuals
using a dolly,generatedatResidential Premises anddiscardedatResidentialSet-out Sites,
such asthefollowing:
(1)furniture,includingmetaldesksandstoragecabinets,
(2)pianosandorgans,
(3)televisions,
(4)largeappliances,includingwashers, driers, refrigerators,freezers,dishwashers
andstoves,
(5)toys,bikesanddismantledswing sets,
(6)lawnmowersandsnowblowerswithnogasoroilinthem,upto 4 autoorpickup
tiresperCustomereachcalendarmonth,withrimsremoved,
(7)anyitem (otherthanlumber)thatcanbecutorbroken-downmeetingthe following
requirements:
(i)nolongerthan 4 feetinlength,
(ii)weighingnomorethan70pounds.
BulkyItemsdoesnotmeanthefollowing:
(1)materialgeneratedatnon-Residential Premises,includingcommercialbusiness
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operations,
(2)bundledYardWaste,branches,
(3)sod,soiland rock,
(4)brokenconcreteandasphalt,
(5) brick, block andstone,
(6)railroadtiesorsimilartypeofretaining wall timbers,
(7)remodelingdebris,includingshingles,
(8)carpeting,
(9) sinks, concretelaundrytubsand cast-ironplumbingfixtures,
(10)windowsanddoors,
(11)lumber,
(12)animalwaste,including allexcrementfromdomesticanimalsandfowl,andall
hay, straw orothermaterialsthathavebeenusedforanimals'orfowls'bedding,
(13)liquids,includingpaint,
(14)hazardouswaste, includinghouseholdhazardouswaste,
(15)fueloiltanks,
(16)anyautomotiveparts(includingvehiclebatteriesand tires).
C&D DebrismeansanySolidWastediscardedinDumpstersorRollOff Containersthat
ContractormustCollectunder Section 6.05, such asthefollowing:
(1)bundledYardWaste,branches,
(2)sod,soiland rock,
(3)brokenconcreteandasphalt,
(4) brick, blockandstone,
(5)railroadtiesorsimilartypeof retainingwalltimbers,
(6)remodelingdebris,includingshingles,
(7)carpeting,
(8) sinks, concretelaundrytubsand cast-ironplumbingfixtures,
(9)windowsanddoors,
(10)lumber.
CalendarYearmeans a periodof12monthsof365or366consecutivedaysbeginning
January1 andendingDecember31.(Compare''ContractYear")
Cardboard Recycling Containermeans a roll off container or dumpster with a narrow
opening or slot on the side of the container that will require cardboard boxes to be
first flattened in order to allow the cardboard material to be inserted into the container.
Cartmeans a wheeledreceptacle thatcanbe emptiedbyeithersemi-or fully-automated
vehicles.
ChangeinLawmeansthefollowingchangesoccurringaftertheContract
CommencementDate:
(1)theadoption,promulgation,repeal,modification,amendmentorotherchange
inApplicableLaworchangeinjudicialoradministrativeinterpretationthereof
occurring,otherthan:
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(i)lawswithrespecttotaxesbasedonormeasuredbynetincome,or
(ii)anyunincorporatedbusiness,payrollorContracttaxesleviedbyanytax
governmentalauthority(otherthananytaxesleviedby KIB that are
obligationsofContractorandnotmerelyfeesthatContractormustcollect
onbehalfof KIB), or
(iii)employmenttaxes;
(2)anyorderorjudgmentissuedby a RegulatoryAuthoritythatbindsContractor
orhas a materialimpactonContract Service:
(i)iftheorderorjudgmentisnotalsotheresultofthewillfulmisconductor
negligentactionorinactionofthe Party relyingthereonorofanythird
partyforwhomthe Party relyingthereonisdirectlyresponsible;and
(ii)unlessexcusedinwritingfrom so doingbytheother Party, the Party
relyingthereonwillmakeorhavemade,orwillcauseorhavecaused
tobemade,ReasonableBusinessEfforts(such asretainingcounsel)to
contesttheorderorjudgment(itbeing understoodthatcontestingingood
faithanorderorjudgmentwillnotconstituteorbeconstruedas a willful
misconductornegligentactionofthat Party); or
(3)theimpositionby a RegulatoryAuthorityofanynewor different material
conditionsinconnectionwiththeissuance,renewal, ormodificationofany
Permit;or,
(4)a RegulatoryAuthority's
(i)failuretoissueorrenewanyPermit,
(ii)delayinissuingorrenewinganyPermit,or
(iii)suspension,interruptionor terminationof,anyPermit;
providedthefailure,delay,suspensionorterminationisnotduetothe
willfulmisconductornegligentactionorinactionofthe Party relying
thereonoranythirdpartyforwhomthe Party relyingthereonisdirectly
responsible.
Collect,CollectionorCollectingotherformthereofmeanspick-upandremovalof
discardedSolidWasterequiredunderthisContract.
CollectionCommencementDatemeansthedatedescribedin Section 3.01,onwhich
ContractorshallbeginprovidingcertainCustomerCollectionservices. (Compare"Contract
CommencementDate".)
CollectionHoursmeansthetimeduringwhichContractormaycollect solidwasteunder
the KIB Code.
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CommercialdescribesPersons (such as Customers) orthings (such as Carts, Premises
ofSolidWaste)intheContract Service Area thatarenotResidentialorMulti-
ortypes
family.
CommercialCustomermeans a Customerwhoownsoroccupies a Commercial Premise.
CommercialPremisemeanseach Premise containingthatisnota Residential Premise
orMulti-familypremise, such asbusinesses.
Compactormeans a receptaclecontaining a ramthatpushesand compresses wasteinto
acontainerorbale.
CompensatoryDamagesmeans"CompensatoryDamages"describedinSection15.
Contractmeansthisagreement, includingall:
(1)Sections;
(2)Exhibits; and,
(3)Otherappended documentation, including Attachments, Exhibitsand
documentation,whichareincorporatedinthisContractbyreferenceasiffully
setforthherein.
ContractCommencementDatemeansthedateonwhichthisContractissignedbyboth
Contractorand KIB. (Compare"CollectionCommencementDate".)
ContractManagermeansthefollowing:
(1)Contractor Representative
(2)Contractor'sofficers
(3)Contractor's directors,and
(4)anyindividualin a Positionof influence.
Contract Servicemeans the MSWManagementServicesthat Contractormustprovide for
CustomersunderthisContract, includingallPerformanceObligations,thefutureCollection
ofRecyclablesifagreedtobytheParties, CollectionfromRoll-offs,Customerbillingand
collection,andTransportationofCollectedMSWtothe KIB landfill). (Compare''MSW
Management Services ".)
ContractServiceAreameansalllandwithintheboundariesofKIBwhereCustomer's
premisescanbe served byroads.
ContractServiceAssetDocumentmeans a documentthatencumbersorlimits
Contractor'sinterestin a Contract Service Asset orthatevidencesContractor's ownership
interestinthe Contract Service Asset, such as:
(1)lease-purchaseagreement,
(2)installmentpurchaseagreement,
(3)financingstatement,mortgageorotherinstrumentestablishing a security interest
toorbyContractor,
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(4)ifrequestedby KIB, documentsrelatedtoContractor'srightswith respect tothe
Contractor Service Asset, such asCartwarranties,and
(5)ifrequestedby KIB, documentsrelatedtooperationandmaintenanceofthe
Contractor Service Asset.
ContractServiceAssetsmeansallproperty,bothtangibleandintangible (such asfacility
leasesorequipmentinstallmentpurchaseagreements)useddirectlyorindirectlyin
performingContractServices, includingthefollowing:
(1)vehicles,
(2)receptacles,
(3)operationI maintenanceequipmentandfacilities,
(4)administrative /officeequipment (such as computer hardware andsoftware,
telephones/telefax) andoffices.
ContractServiceAssetInventorymeans a listingofallContract Service Assets that
includes adescriptionofthe type, size, yearin service, comments regardingcondition(if
relevant), anduseful service lifeforeachasset.
ContractServiceDaymeans a weekdayorSaturdayonwhichContractormustperform
Contract Services, Holidaysexcepted.(Compare "day'' and"KJBBusinessDay".)
ContractServiceExceptions means:
(1)SolidWasteNotProperlyPlacedinReceptacles: discardedSolidWaste(other
thananyBulkyItem)thatisnotplacedinside a Receptacle.
(2)AnyReceptaclethatweighsmorethanlimitsprescribed onReceptacle's
manufacturerwarrantyorotherdocumentationacceptableto KIB andnotedon
theReceptacle.
(3)ReceptacleorBulkyItemsNotPlacedatProperSet-outSite: a Receptacle
isnotdiscardedattheSet-outSite,or aBulkyItemorexcessRefuseisnot
discarded attheSet-outSiteunder 4.04.
(4)Unsafe Condition: TheSet-out Siteisnot safelyaccessible to Vehicles or
Contractor'semployees.
(5)Unpermitted Waste or UnsafeMaterials: ContractorobservesUnpermitted
Wastein a ReceptacleorattheSet-out Site.
(6)Any customer with a past due balance of 90-days or greater will no longer be
offered a refuse cart for curbside collection and will instead be billed the rate for
residential roll-off container service. Once the customer’s balance is paid in full, the
customer will again be offered a refuse cart for curbside collection.
Contractormeans:
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(1)The Person namedandsigningthesignaturepageofthisContract;
(2)AnyTransfereeapprovedby KIB pursuantto Section 17;
(3)Forthepurposesof indemnities,ContractorandContractor'sRelatedParties.
Contractor'sactions and PerformanceObligationsincludereferencetoanySubcontractor's
actionsunderthisContract, asapplicable,withoutspecifyingineachinstancethat
Contractormustdirectlytakethoseactionsitself,orcauseitsSubcontractorstotake
thoseactionsonContractor'sbehalf.
ContractorDocumentationmeansdocumentationprovidedby Contractorto KIB under
thisContractinformandcontent satisfactory to KIB, includingthosedocumentssetforthin
ExhibitB.
ContractorOfficemeansany officeandotherbasesofoperationlocatedinKIB.
ContractorOfficeHoursmeansatleast8:00 a.m. to5:00 p.m.MondaythroughFriday
(Holidaysexcepted).
ContractorPaymentObligationsmeansamountsContactorowesto KIB, including:
(1)damages,includingLiquidatedDamagesandCompensatoryDamages;
(2)reimbursementstoKIB,including KIB' s ReimbursementCosts;
(3)anyotheramountsprovidedinthisContract, such as costs ofapplyingtocourts
forjudicialconstructionofContract Provisions.
ContractorPhoneHoursarehours(exceptingHolidays)betweenthefollowingtimes:
(1)8:00 a.m.and5:00p.m.,MondaythroughFriday,
ContractorRepresentativemeanstheindividualorindividualsauthorizedbyContractor
underSection 18.07andlistedinContractorDocumentation. (Compare"KIB
Representative".)
Contractor's ReimbursementCostsmeansContractor'sDirectCosts plus10% thereof.
(Compare"KIB's Reimbursement Costs.)
Contractor'sRelatedPartiesmeansContractor'semployees, partners, officers, agents,
Subcontractors,attorneys,consultants,licensees,inviteesandAffiliates. Contractor's
Related Partiesarethirdpartybeneficiariesofprovisionsthatreferencethem. (Compare
"KIB's Related Parties".)
ContractorServiceFeemeanstheamountlistedontheContractor Service FeeSchedule.
ContractorServiceFeeSchedulemeanstheschedulesetforthat Section 11.01.
ContractorTransitionPlanmeansContractorDocumentation consisting oftheplan
requiredbySection4,whichhasbeenapprovedby KIB.
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ContractYearmeanseach12-monthperiodcommencingJuly1 andendingJune30,or
respecttolessthan12-monthperiodsfollowingexecution,terminationorexecution
with
ofthe Agreement,theportionofthat12-monthperiod.(Compare"CalendarYear".)
CriminalActivitymeansanyofthefollowing:
(1)fraudorcriminalfelonyoffensesinconnectionwithobtaining,attemptingtoobtain,
procuringorperforming a publicorprivateagreementrelatedtorecyclables,yard
waste, construction anddemolitiondebris,garbage,refuse,oranyothersolid
wasteorMSWManagement Services ofanykind(includingcollection,hauling,
transfer,processing,compostingordisposal),includingthisContract;
(2)briberyorattemptingtobribe a publicofficeroremployeeof a Regulatory
Authority;or
(3)embezzlement,extortion,racketeering,falseclaims,falsestatements,forgery,
falsificationordestructionof records, obstructionofjustice,knowinglyreceiving
stolenproperty,theft,or misprision (failuretodisclose)of a felony;or
(4)unlawfuldisposalofhazardous,designatedorotherwaste;or
(5)violationofthefollowing:
(i)securitiesorantitrustlaws (such aslawsrelatingto price-fixing,bid-rigging
andsalesandmarketallocation), and
(ii)unfairand anti-competitivetrade practice laws,includingwith respectto
inflationofwastecollection,haulingordisposal fees.
CubicYardmeans46,656cubicinches.
Customeror Customersmeans a Person whosubscribesforContractServices from
Contractor.
CustomerComplaintProtocolmeanstheprotocolunderSection9.03informand
contentsatisfactory to KIB. ItisContractorDocumentation.
CustomerServiceSubscriptionisContractorDocumentation consisting ofthe service
orderformprescribedbySection9.08,asapproved byKIB.
Daymeans a calendarday. (Compare "KIB Business Day"and"Contract Service Day".)
Defaultmeans "Default"asdefinedanddescribedinSection 15.
DirectCostsmeansthesumofthefollowing:
(1)payroll costs directlyrelatedtotheperformance,ormanagementorsupervision
ofanyobligationundertheprovisionsofthisContract, comprised of
compensationandfringebenefits,includingvacation, sick leave,holidays,
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retirement, workers' compensationinsurance,federalandstateunemployment
healthinsurancebenefits,plus
taxesandallmedicaland
(2)the costs ofmaterials,services,directrental costs andsupplies,plus
(3)travelandsubsistence costs, plus
(4)thereasonable costs ofanypayments toSubcontractors(withrespectto
Contractor) or contractors (withrespectto KIB) orthirdparty’s necessary toandin
connectionwithPerformanceObligations; plus
(5)anyother cost orexpensewhichisdirectornormallyassociatedwith a task
performed;plus
(6)reasonablelitigation costs andexpenses,includingattorneys'fees(including
thereasonablevalueofthe services renderedby KIB Counsel'sOffice)
investigationfeesandexpertwitnessfees.
WhichDirect Costsaresubstantiatedby:
(7)a certificate signedbytheprincipalfinancialofficerofContractororanauthorized
representativeofKIB,asthe case maybe:
(i)settingforththeamountofthe cost andthereasonwhythe cost isproperly
chargeabletoKIB orContractor,asthe case maybe,and
(ii)statingthatthe cost isanarm'slengthand competitiveprice,ifthereare
competitive prices, forthe service ormaterialssupplied; andif KIB or
Contractorrequests,asthe case maybe,theadditionalback-up
documentationtosubstantiateanyDirectCost,includinginvoicesfrom
suppliers,Subcontractorsand contractors.
DirectCostsexcludesprofitorreturnoninvestment.
DisposalorDisposeorotherformthereofmeansfinal depositionordestructionofSolid
Waste.
DiversionorDivertmeansactivitiesthatreduceoreliminatetheamountofSolidWaste
fromdisposal.
Drive-inServicemeanswhenthecontractorisrequiredtoleavethepublicright-of-way
andenter a driveway, private road,orprivateproperty.
Dumpstermeans a receptaclefordiscardedsolidwastethathasslotstoallowpick-up
bythe forklifts, generally a metalboxwithlid alsoreferredtoas"bin"or"container".
ElderlyorHandicappedmeans anyResidentialCustomerwhomeetsthefollowing criteria:
(1)hashandicappedstatusrecognizedbytheStateDepartmentofMotorVehicles,or
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(2)isover65yearsoldasevidencedbybirthdatesondriver's licenses, birth
certificates, passports,greencardsorotherdocumentationissuedby a
Regulatory Authority,and
(3)provideswrittenrepresentationthatheorsheisfunctionallyunabletorollhisorher
RefuseCarttothe curb, andthatthereisnooneelseresidinginthatCustomer's
premiseswho isfunctionallyabletorollthatRefuseCarttothecurb.
ElectronicWastemeansdiscardedcomputers/monitors/equipment,officeelectronic
equipment,entertainmentdevice electronics, mobilephones,television sets, andother
materialswithelectronicsthatmaybeRecyclable.
GoodsorServicesmeansgoodsor services usedinprovidingContract Services,
includingthefollowing:
(1)labor,
(2)leasesandsubleases,
(3)equipment,
(4)supplies,
(5)capital,
(6)insurance,iftheinsurerisanAffiliate,
(7)bondsorothercreditsupportifthesuretyorotherproviderisanAffiliate;and
(8)legal, risk management,generalandadministrative services.
GuarantormeansthePersonexecutingtheGuaranty.
Guarantymeanstheguarantyin a formapprovedby KIB, andsignedbyGuarantor.
Herein,Hereof,Hereunderandvariationsmean"inthisContract","ofthisContract",
"underthisContract";"hereinbefore"and"hereinafter"meanbeforeandafterthe
ContractCommencementDate,respectively.
Holidaysmeansdaysonwhich KIB officesareclosedfor businessto thepublic,comprised
ontheContractCommencementDateofthefollowingdays:
(1)NewYear'sDay,
(2)MartinLutherKingDay
(3)President'sDay
(4)Seward'sDay
(5)MemorialDay,
(6)IndependenceDay,
(7)LaborDay,
(8)Veteran'sDay
(9)ThanksgivingDayandthedayafterThanksgivingand,
(10) Christmas.
IncludingorIncludeorvariationsthereofmeans"includingwithoutlimitation, "including,
butnotlimitedto"and"including,at a minimum".
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IndemnitiesorIndemnityorIndemnificationorvariationsthereofmeans Contractor's
obligationtohold KIB harmless,andall such relateddefenses,indemnitiesandreleases
under thisContract.
InsurancemeanstheinsurancecoveragesrequiredbySection 13.
KIBmeansthefollowing:
(1)theKodiakIslandBorough;
(2)anytransfereeofKodiakIslandBorough; and,
(3)forpurposeofIndemnities,KodiakIslandBorough'sRelated Parties.
KIBBusinessDaymeansanydayonwhich KIB Administrationofficeisopentodo
businesswiththepublic. (Compare"Contract Service Day".)
KIBCodemeansmunicipallawofKIB.
KIBGoverningBodymeans KIB Assembly.
KIB Office Hoursmeansthehoursofany KIB BusinessDayonwhich KIB Administration
officeisopentodobusinesswiththepublic. (Compare"ContractorOfficeHours".)
KIBRepresentativemeanstheindividualholdingthepositionnamedby KIB under
Section18.7 (Compare"ContractorRepresentative".)
KIB'sReimbursementCostsmeansKIB'sDirectCostsplus15%. (Compare
"Contractor'sReimbursement Costs".)
KIB'sRelatedPartiesmeansKIB's officers, employees,agents, contractors, attorneys,
administrators,affiliates, representatives, servants, insurers, heirs,assigns,volunteersand
eachandeveryoneofthem. Theyarethirdpartybeneficiariesofprovisionsinthis
Contractthatreferencethem. (Compare"Contractor's Related Parties".)
KIBLandfillmeansthelandfillownedbyKIB.
LetterofCreditmeanstheletterofcreditdescribed m Section13.03. ItisContractor
Documentation.
LiabilitiesandLossesmeansallofthefollowing:
(1)liabilities;
(2)lawsuits;
(3)claims;
(4)complaints;
(5)causesofaction;
(6)citations;
(7)investigations;
(8)demands;
(9)clean-uporders;
(10)damages (including actual,special,consequentialandpunitive)whetherin
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contractorintort, such asnaturalresource,propertyandpersonalinjurydamages;
(11) costs andexpenses,including
(i)all costs andexpensesoflitigation,mediationorarbitration,accountant
fees,engineer’sfees,attorney’sfees(whether KIB's orContractor's staff
attorneysoroutsideattorneys)andotherconsultant'sfees,expertwitness
fees,andcourt costs;and,
(ii)responseremediationandremoval costs.
(12) losses;
(13)debts;
(14)liens;
(15)mediation, arbitration, legal or administrative proceedings;
(16)interest;
(17)fines,charges,penalties;and,
(18)otherdetriments ofeverynatureanddescription,whetherunderstateorfederal
law.
LiquidatedDamagesaredescribedin Section 15.01andExhibit C.
MonthlyMeetingmeansthemeetingprescribedbySection10.03.
MSWManagementServicesmeans:
(1)collection,transportation,storage,transfer,or processing ofsolidwaste;and/or
(2)arrangingfordisposal ofsolidwaste.
Multi-familydescribesPersons(such asCustomers)orthings(such asCartsortypesof
SolidWaste)intheContract Service Area thatarenotResidential.
Multi-familyCustomermeans a Customerwhoownsoroccupies a Multi-Family Premise.
Multi-familyPremisesmeanspremisesthatarenotresidentialpremises(andtherefore
contains4 ormoredwellingunits)includingapartmentcomplexesandtrailer courts.
Non-Collection Notice means a noticeinformandsubstancesatisfactory to KIB leftby
ContractorineventofContract Service Exceptions, such as Discard ofUnpermitted Materials.
NoticeorNotifyorothervariationthereofmeansnoticegivenunderSection20. "Due
Notice"or"Noticedulygiven",refers toNoticegivenunder Section 20.
Own,OwnerorOwnershiporothervariationthereorhasthemeaningprovidedinthe
constructive ownershipprovisionsofSection318(a)oftheInternalRevenueCodeof1986,
asineffectontheContractCommencementDate,exceptthat
(1)10%issubstitutedfor50%inSection318(a)(2)(C)andinSection 318(a)(3)(C)
thereof;
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(2)Section318(a)(5)(C)isdisregarded,and
(3)ownership interestoflessthan10percentisdisregardedandpercentageinterests
isdeterminedonthebasisofthepercentageofvotinginterestorvaluewhich
theownershipinterestrepresents,whicheverisgreater.
PartyandPartiesmeansthefollowing 2 Persons, individuallyandtogether:
(1) KIB, and
(2)Contractor.
PerformanceAssurancesmeanseachandeveryIndemnity,Insurance,LetterofCredit
andGuaranty,andanyotherinstrumentdescribedinSection13.
PerformanceObligationsmeanseachandeveryobligationandliabilityofContractorunder
thisContract.
Permitmeansanyofthefollowing,ofwhateverkindandhoweverdescribedthat
ApplicableLawrequiresContractortoobtainormaintainwithrespecttosatisfactionof
PerformanceObligations,asrenewedoramendedfromtimetotime:
(1)permit;
(2)registration;
(3)order;
(4)license (including business license);
(5)approval;
(6)authorization;
(7)consent; and,
(8)entitlement
Personmeansany ofthefollowing:
(1)individual;
(2)sole proprietorship
(3)firm;
(4)association;
(5)organization;
(6)partnership(whetherlimitedorgeneral);
(7)corporation;
(8)trust;
(9)joint venture;
(10)Regulatory Authority’ or,
(11)any other entity
Position ofInfluencemeans a positionofauthorityorresponsibilitytodirectlyor
indirectlyadminister,manage,direct,superviseor oversee Contract Services orthis
Contract,includingthe following:
(1)AffiliateParents' officers;
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(2)AffiliateParents'directors;
(3)individual whoreviews or negotiates Contractor'scontracts(including this
Contract);
(4)individualwhoprovidesin-houselegalservices;
(5)Affiliateinsurer(captiveinsurance),
(6)Guarantor,and
(7)Affiliatesuretyorother Person providingPerformance Assurance.
Premisesmeans a tractoflandwithhabitablebuildingslocatedintheContract Service Area
andsafely accessible byVehicles.
Processingmeanssolidwaste:
(1)reduction;
(2)separation;
(3)recovery;
(4)conversion;
(5)recycling;and,
(6)composting.
Processingmeans "processing"ofSolid Waste:itdoesnotmeanbalingrefuse.
PromptlyorPromptmeansassoonaspracticable,butnotmorethantwodays.Quarter
meansanyofallofthefollowingperiods,asthe contextdemands:
(1)January, February, March ("1stQuarter"),
(2)April,May,June("2ndQuarter"),
(3)July, August,September("3rdQuarter"),
(4)October,November,December("4thQuarter").
Proposalmeans the response provided by the Contractor to the Residential and Solid Waste
Collection and Recycling Services Request For Proposal.
RCRAmeansthe Resource ConservationandRecovery Act (42U.S.C.Section6901et seq.
ReasonableBusiness Efforts meansthoseefforts a reasonablyprudentbusiness Person
wouldexpend underthe same orsimilar circumstancesinthe exercise ofthatPerson's
business judgment,intendingingoodfaithtotakestepscalculatedto satisfy theobligation
whichthat Person hasundertakento satisfy.
ReceptaclemeansanyCart,Dumpster,RollOffContainerorotherreceptacle (such as
bagsdesignedforsolidwastediscard,butnotshoppingorgrocerybags)forstoring
discardedRefuse.
Recordsmeansinformationrelating toContract Services andotherPerformance
Obligations,includingdocumentationinanyformormedia,including:
(1)ledgersandbooksofaccount;
(2)invoices, vouchersandcanceled checks;
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(3)logsandcorrespondence;
(4)dataandcomputations;
(5)files;
(6)reports;
(7)drawings,plansand designs(otherthanthoserespectingfacilitiesorfacility
operationsthatdonotinvolveCollection, such asmaterials recovery facility
plansandspecifications); and,
(8)photographs.
RecyclablesmeansSolidWastethatisrecyclable.
RecyclablesProcessingFacilitymeanstheContractor-operatedfacilitywhereit
processesrecyclablesforshipmenttomarkets.
Recycle,RecyclingorRecyclablemeanstheprocessofcollecting,sorting, cleansing,
treating,andreconstitutingmaterialsthatwouldotherwisebecomesolidwasteand
returningthemtotheeconomicmainstreamintheformofrawmaterialfornew,reused,
orreconstitutedproductsthatmeetthequalitystandardsnecessarytobeusedinthemarket
place.
RecycledContentProcurementPolicymeans KIB'S currentbuy-recycled policy,ifany.
RecyclingorRecyclingServicesmeansallactivitiesrelatedtomanagingRecyclables.
RefusemeansSolidWaste comprised ofrubbish, trash andgarbage, excludinganyBulky
ItemthatContractorDiverts.
RegularlyScheduledCollectionDay(s)meansthesameday(s)eachweekonwhich
ContractorprovidesCollectionto a Customer.
RegulatoryAuthoritymeanseachof thefollowingthathas jurisdictionovereither Party
or thisContract:
(1)theUnitedStates;
(2)theStateofAlaskaand otherstates;
(3)KIB;
(4)governmentalauthorities,agenciesand districts;
(5) governmentalboardsand commissions;
(6) federal, stateandlocalcourts;and,
(7) anyothermunicipal,governmentalorpublicbodies.
ReportmeansanyreportthatContractorisobligatedtoprovideunderthisContract,
including Section10.
Residentialdescribes Persons (such as Customers) orthings (such as Carts, Premises or
typesofSolidWaste)intheContract Service Area thatresideorarerelatedtoResidential
Premises.
ResidentialCustomermeans a Customerwhoownsoroccupies a Residential Premise.
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ResidentialPremisemeans a premisesmeetingbothofthe followingconditions:
(1)Itcontainsone,twoorthreedwelling unit(s); and,
(2) Each dwellingunitisoccupiedbyrelatedindividualsorby 5 orfewerunrelated
individuals.
Roll Off Containermeansanopen-toppedrectangularcontainerforstorage,collectionand
transportofSolidWastethatarerolledonandoffflatbedcollectionvehicles viawinchesor
reevingcylinders(hooks).
RolloutServicemeanstakingthefollowingactionsbymanualmeans:
(1)dismountingfromtheCollectionVehicle,
(2)moving a Receptaclemorethanfivefeet(5')fromitsstoragelocationindicated
onthatCustomer'sService Subscription (such aswithinenclosuresorby
garages)totheCollectionVehicleforemptying, and
(3)returningtheReceptacletoitsstoragelocation.
SeniorDiscountmeanstheamountbywhichtheContractor Service Feeisreducedfrom
timeto timeby KIB forprovidingContract Service toanyResidentialCustomerwhoisover
65yearsoldasevidencedto KIB bybirthdatesondriver's licenses, birth certificates,
passports,greencardsorotherdocumentationissuedby a RegulatoryAuthority.
ServiceDaymeans a weekdayorSaturday,Holidaysexcepted,whenContractormust
provideContractService. (Compare"KIBBusinessDay".)
Set-outSitemeansthelocationagreedtobyContractorandtheCustomerandindicated
onthe Customer Service Subscriptionorrequiredby KIB, whereCustomermustplace
itsCartsforCollection,including:
(1)Residentialcurb: onthe curb infrontofResidential Premises; inthestreet
immediatelyadjacenttothat curb or;ifthereisnocurb,attheedgeofCustomer's
propertyabuttingthestreet,unlessContractorprovidesRoll-out Service orUp-
the-DriveService;
(2)Roll-out Service: at the storagelocationagreeduponbetween a Residential
CustomerandContractorandincludedontheCustomer Service Subscription;
and.
(3)Up-the-DriveCollection:atthestoragelocationagreeduponbetween a
ResidentialCustomerandContractor.
Solidwastemeans"municipalsolidwaste"definedunder AS 46.03.900.
SolidWastemeans"municipalsolidwaste"discarded inReceptacles,otherthan
UnpermittedWaste,locatedintheContract Service Area thatContract MustCollect,
including:
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(1)Refuse;
(2)Recyclables;
(3)Bulky Items;and,
(4)C&DDebris.
SolidWasteManagementFacility meansthefollowingfacilities, individual andtogether,
as thecontextdemands:
(1)KIB Landfill;and,
(2)anyotherfacilitythathandlesSolidWasteandthatisapprovedbyKIB.
State meanstheStateof Alaska.
Subcontractmeansanyarrangement,formalorinformal,writtenormerelyinpractice,
betweenContractorand a Subcontractor,including:
(1)contractsoragreements;
(2)lettersormemorandumofunderstandingorintent;and,
(3)subscriptionorpurchaseorders.
Subcontractormeansanyone Person thatprovidesGoodsorServices relatedto
Collection,transportationorstorageofSolidWasteorrelatedto Service Assets, including
theiroperation,maintenanceandrepair,tooronbehalfofContractor.
Suchasmeansforexample.
Term ofthisContractmeanstheperiod beginning ontheContractCommencementDate
andendingontheTerminationDate.
TerminationDatemeansthedatethisContractexpiresorisearlierterminated.
Termination Events are such instancesasdescribedinSection16.01.
Ton(orTonnage)means a shorttonof2,000poundsavoirdupois.
Transfermeansanyofthefollowing:
(1)selling, exchangingorotherwisetransferringOwnershiporcontrolofContractor
(throughsale,exchangeorothertransferofoutstanding stock, partnershipshares,
equityinterestorotherwise);
(2)issuingnew stock orselling,exchangingorotherwisetransferring20%ormore
ofthethenoutstandingcommon stock of,orpartnershipsharesorequityinterest
in,Contractor;
(3)anydissolution,reorganization,consolidation,merger, re-capitalization, stock
issuanceorre-issuance,voting trust, poolingagreement, escrow arrangement,
liquidation, buy-outorothertransaction whichresultsin a changeofOwnershipor
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controlofContractor;
(4)anyassignmentbyoperationoflaw,includinginsolvencyorbankruptcy,making
assignmentforthebenefitofcreditors, writofattachmentofanexecution,being
leviedagainstContractor,appointmentof a receivertakingpossessionofany
ofContractor'stangibleorintangibleproperty
(5)any saleorothertransferof50%ormoreofthevalueofassetsofContractor
exceptforsalesortransferstoparents,grandparents,siblings,children,and
grandchildrenofpersonshaving a shareholder,partnershiporotherequity
interestinContractorontheContractCommencementDate("Immediate
Family")or trust createdprimarilytobenefitmembersoftheImmediateFamily;
(6)substitutionby a suretycompanyprovidinganyperformancebondofanother
Person forCollectortoperformContract Services; and
(7)assumptionofanyofContractor'srightsunderthisContract,or
(8)assumptionby, delegationtoortakeoverofanyPerformanceObligationsorany
otherContractor'sdutiesorresponsibilitiesunderthis ContractbyanyPerson
otherthanContractor,whetherbySubcontract, unlessapprovedby KIB pursuant
totherequirementsofthisContract,oranyothermechanism.
(9)anycombinationoftheforgoing(whetherornotinrelatedorcontemporaneous
transactions),withoutconsideration,whichhastheeffectofanytransferor
changeofOwnershiporcontrolofContractor.Forthepurposeofthisdefinition,
"control"hasthemeaningprovidedinRule144ofthe Securities Act of1993
TransitionPlanmeanstheContractorDocumentationconsistingoftheplansubmittedby
theContractorpursuanttoSection4,asapprovedby KIB.
UncontrollableCircumstance(s)meansanyofthefollowingevents:
(1)anynaturaldisaster such aslandslide,lightning, earthquake,fire, flood, tsunami,
(otherthanreasonablyanticipatedweatherconditionsforthegeographicarea
ofKIB, such aswind,rainorsnow);
(2)sabotage, explosion;
(3)insurrection,riotorcivildisturbance,warorotheremergencyaffectingKIB
declaredbythePresidentoftheUnitedSatesorCongressoftheUnitedStates,
theStateGovernororKIBGoverningBody;
(4)failureofpublicagencyorprivateutilitytoprovideandmaintainwater,poweror
service in KIB oratContractor'soperationsandmaintenanceyardor
administrativeoffices;
(5)othercatastrophiceventsbeyondthereasonablecontrolofthat Party andnot
theresultofwillfulornegligentactionorinactionofthat Party (otherthanthe
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contestingingoodfaithorthefailureingoodfaithtocontestthatactionor
inaction),whichmateriallyandadverselyaffectstheabilityofeither Party to
performanyobligationunderthisContractdespitethat Party's exercise ofdue
diligence.
UncontrollableCircumstancesexcludes,withoutlimitation:
(1)Breach,DefaultorContractor'sfinancialinabilitytosatisfyitsPerformance
Obligations;
(2)strikes, workstoppagesorotherlabordisputesordisturbancesofany
SubcontractororContractor'sinabilitytohireadequatenumbersofpersonnel
whoarecompetentandskilledintheworktowhichtheyareassigned;
(3)failureofContractortoobtainPermitsandpatents,licenses, ortrademarks
necessarytoperformContract Services; and
(4)thefailureofanyContract Service Asset tofunctionunderanywarranties,
unlesscausedbyUncontrollableCircumstances.
UnpermittedWastemeansmaterialsthatcannotbedisposedof inthe KIB Landfillunder
ApplicableLawoftheStateorKIBrules.
UnpermittedWasteScreeningProtocolisContractorDocumentation cons1stmgof the
protocolthatContractorhassubmittedpursuanttoSection 9.03,which hasbeenapproved
by KIB.
Vehiclemeansany truck usedtoprovideContract Services.
Violation meansanynoncompliancewithApplicableLawasevidencedbywrittennotice,
assessmentordeterminationofanyRegulatoryAuthoritytoContractor,whetherornot a
fineorpenaltyisincluded,assessed,leviedorattached.
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SECTION 24:EXECUTION
24.01Execution in Counterparts. ThisContractmaybesignedinanynumberoforiginal
counterparts. All counterpartswillconstitutebutoneandthesameContract.
24.02Authority to Execute.
a.KIB. KIBwarrantsthatitsofficerslistedbelowhavebeendulyauthorizedto
executethisContractonitsbehalf
b.Contractor. Contractorwarrantsthattheindividualslistedbelowhavebeenduly
authorizedtoexecutethisContractonbehalfofContractor.
KODIAK ISLAND BOROUGH CONTRACTOR
Alaska, a political subdivision
By: ______________________________ By: ______________________________
Name: Michael Powers Name: ____________________________
Title: Borough Manager Title: _____________________________
Dated: ___________________________ Dated: ___________________________
ATTEST: ATTEST:
By: ______________________________ By: ______________________________
Name: Tara Welinsky Name: ____________________________
Title: Borough Clerk Title:______________________________
Dated: ___________________________ Dated: ____________________________
APPROVED AS TO FORM:
_________________________________
KIB COUNSEL
Name: ____________________________
Title: Borough Attorney
Dated: ____________________________
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Contract No. FY2019-25
EXHIBIT A
REQUEST FOR PROPOSAL
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EXHIBIT B
LIQUIDATED DAMAGES
1.Liquidated Damages. Pursuant to Section 15.01 of the Exclusive Service Contract for
Residential and Commercial Solid Waste Collection and Recycling Services (“Contract”)
executed by and between the Kodiak Island Borough (“KIB”) and __________________
(“Contractor”), Contractor shall be liable to KIB for liquidated damages in the amount of
$75.00 for any first incident, $100.00 for any second incidentwithin 12 months, and $200.00
for every similar incident thereafterwithin 12 months, should KIB determine that Contractor
has committed certain breaches of its Performance Obligations. KIB’s assessment of
Liquidated Damages does not preclude KIB from enforcing the KIB Code for corresponding
Violations.
2.Breaches for Which Liquidated Damages May Be Assessed.
a.Failure to provide Contract Services to any Customer, including missed pickups;
b.Failure to return emptied Containers to its Set-out site;
c.Failure to deliver any collected Solid Waste to a disposal facility approved by KIB;
d.Failure to maintain Records, including but not limited to Contractor’s failure to record
a complaint;
e.Failure to timely respond to and resolve a customer complaint;
f. Failure to deliver, repair, replace or pick up Carts, Dumpsters or Roll-offs;
g.Failure to observe Collection schedule;
h.Failure toobserve Contractor’s Office Hours;
i.Failure to clean up litter, spills, and leaks;
j.Transportation of collected waste and recyclables in uncovered Collection Vehicles;
k.Failure to provide KIB with timely access to Records;
l.Failure to display its telephone number on Vehicles;
m.Failure to return KIB telephone calls;
n.Failure to meet with KIB;
o.Failure to remedy any violation of KIB code within five (5) days of any Notice of
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Violation;
p.Failure to submit Reports, or any other required documentation, to KIB;
q.Failure to charge Customers consistent with the Contractor Service Fee Schedule;
r.Engaging in discourteous behavior toward Customers;
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Contract No. FY2019-25
EXHIBIT C
CONTRACTOR’S PROPOSAL DOCUMENTS
90
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KIB Collection Services Proposal Evaluation Form
Proposal Scoring Results
Alaska Denali Emerald
Points
WasteDisposalSanitation
Total Points10090.369.070.2
Rate Proposal (Solid Waste Collection/Cardboard Recycling Containers)
Proposed Approach: Assign full points to lowest cost proposal, then deduct points from other proposals according
2525.019.921.7
to the percent added cost of the other proposal. Example: Low Cost = 100, next lowest cost = 120, maximum
points = 25. Low cost proposer gets 25 points, next lowest proposer gets 20 points (25 - (120 / 100 - 1) x 25)
SUBTOTAL2525.019.921.7
Rate Proposal (Recycling Services)
Proposed Approach: Assign full points to lowest cost proposal, then deduct points from other proposals according
to the percent added cost of the other proposal. Example: Low Cost = 100, next lowest cost = 120, maximum 109.54.310.0
points = 10. Low cost proposer gets 10 points, next lowest proposer gets 8 points (10 - (120 / 100 - 1) x 10)
109.54.310.0
SUBTOTAL
Qualifications and References
At least one individual with 5+ years of solid waste collection industry experience with projects of similar
32.82.31.4
size/complexity
Company experience providing solid waste collection services to public agency of similar size/complexity33.01.30.0
Qualifications of key staff (transition, daily operations, vehicle repair/maintenance, customer service, dispatch,
2.01.10.4
2
billing)
References demonstrating good long-term relationships and satisfied agencies77.03.91.3
SUBTOTAL1514.88.53.0
Safety
No citations or failure-to-abate notices from any OSHA office11.00.90.5
Proposer's experience modification factor (worker's comp insurance premium)22.00.80.3
Relative lack of fatalities and OSHA citations and evidence of corrective action11.01.00.8
Relative extent to which responses indicate the likelihood that proposer has a strong safety culture (e.g., program
11.01.01.0
to discipline workers that perform unsafe work practices, tailgate/toolbox safety)
SUBTOTAL55.03.62.5
Technical
Appropriateness of customer service plan - number of phone lines, how quickly calls will be answered, how
43.32.93.0
customers interact on website
Coordination of billing, customer service and dispatch43.82.31.8
Strength of proposed protocols and procedures for receiving, prioritizing, and resolving customer service
32.01.41.9
complaints
Age and type of vehicles used32.11.52.5
32.01.61.3
Demonstrated ability to acquire needed vehicles
Will equipment meet technical specs in draft agreement?33.01.81.5
Is proposer's transition plan well considered? (e.g., see topics on page 23 of RFP)52.92.83.0
SUBTOTAL2519.014.114.9
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KIB Collection Services Proposal Evaluation Form
Proposal Scoring Results
Alaska Denali Emerald
Points
WasteDisposalSanitation
Total Points10090.369.070.2
Litigation, Regulations & Liability
Any litigation in past 5 years that might affect company's ability to provide service, including actions relevant to
22.01.81.4
this contract?
Litigation determinations, criminal actions, fines, code violations, violation of conflict of interest provisions, or
11.00.90.7
charges of $10,000 or more in past 5 years?
Has company experienced claims against bid, proposal, or performance bonds; contractual defaults or
10.81.00.7
terminations?
11.01.00.6
Enforcement actions or similar related to environmental laws, regulations, or permits
SUBTOTAL54.84.63.4
Contract Exceptions
Deduct points to represent likely difficulty in negotiations (and/or price increases) resulting from proposed
1512.314.014.8
contract exceptions
SUBTOTAL1512.314.014.8
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AGENDA ITEM #3.A.
KODIAK ISLAND BOROUGH, ALASKA
REQUEST FOR PROPOSALFOR
RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION
ANDRECYCLINGSERVICES
October2018
Amended December 2018
For More InformationContact:
Kodiak Island Borough
710 Mill Bay Road
Kodiak, AK 99615
Phone: 907-486-9343
By Fax or Email Only after RFPis Released:
907-486-9394 or pkovacs@kodiakak.us
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Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
KODIAK ISLAND BOROUGHREQUEST FOR PROPOSALFOR
RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION
AND RECYCLING SERVICES
TABLE OF CONTENTS
Contents Page
1.0 General Information.................................................................................................... 5
2.0 Scope of Services....................................................................................................... 5
2.1 Solid Waste Collection Service.................................................................................. 6
2.1.1 Residential Roll Cart and Dumpster/Roll-Off Service.......................................... 6
2.1.2 Commercial Dumpster (Front Load) Service....................................................... 7
2.1.3 Roll-Off (Drop Box) Service................................................................................. 7
2.2 Potential Future Recyclables Processing and Other Recycling Services................... 8
2.2.1 Recyclables Processing...................................................................................... 8
2.2.2 Central Recyclables Processing Facility.............................................................. 9
2.2.3 Recycling Drop-offCenters................................................................................. 9
2.2.4 Recyclables Collection Service ..........................................................................10
2.2.5 CommunityOutreach andEducation................................................................. 10
2.2.6 RecyclablesfromKIBLandfill............................................................................10
2.2.7 Quarterly Quantity BenchmarkSubmittaland Presentation tothe KIB
Assembly..........................................................................................................11
2.2.8 Future Recycling Options..................................................................................11
2.2.9 Payment and Reporting....................................................................................12
2.3 Customer Service....................................................................................................12
2.4 Disposal...................................................................................................................12
2.5 Service Invoicing......................................................................................................12
2.6 Borough’s Discretionary Options with Respect to this RFP......................................13
2.7 Respondent Responsibilities with Respect to this RFP............................................14
2.8 Consequence of Submission of Proposal................................................................14
2.9 Proposal Costs........................................................................................................15
2.10 Procurement Schedule..........................................................................................15
2.11 Process Integrity Guidelines..................................................................................16
3.0 Background Information..........................................................................................17
3.1 Geographic and Demographic Information..............................................................18
3.2 Residential Solid Waste Collection...........................................................................18
3.3 Recycling Collections and Processing.....................................................................19
3.4 Current Commercial Solid Waste Collection Service and Amounts Collected..........19
4.0 Required Information...............................................................................................20
4.1 Documentation.........................................................................................................20
4.2 Company Profile......................................................................................................21
4.3 Management Experience.........................................................................................21
4.4 Customer Service....................................................................................................22
4.5 References..............................................................................................................22
4.6 Safety Information....................................................................................................22
4.7 Litigation and Regulatory Compliance......................................................................23
i
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Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
KODIAK ISLAND BOROUGH REQUEST FOR PROPOSALFOR
RESIDENTIAL AND COMMERCIAL SOLID WASTE COLLECTION
AND RECYCLING SERVICES
TABLE OF CONTENTS(CONTINUED)
Contents Page
4.8 Technical Proposal..................................................................................................24
4.9 Rate Proposal..........................................................................................................25
4.10 Insurance..............................................................................................................25
4.11 Contract Exceptions..............................................................................................25
5.0 Process and Methodology.......................................................................................26
5.1 Written Questions....................................................................................................26
5.2 Proposal Submission...............................................................................................26
5.3 Clarification/Interviews.............................................................................................26
5.4 Minimum Content Requirements..............................................................................27
5.5 Accuracy in Reporting Requested Information.........................................................27
5.6 Evaluation Procedure...............................................................................................27
5.7 Evaluation and Selection Methodology....................................................................28
5.8 Negotiations and Preliminary Award........................................................................29
5.9 Protest Provision......................................................................................................29
5.10 Contract Award.....................................................................................................30
APPENDIX A – SAMPLE COMMERCIAL COLLECTION CONTRACT.............................31
APPENDIX B – CURRENT ACCOUNT DATA, PER-TON DISPOSAL RATE, AND
COLLECTION RATES.............................................................................................117
APPENDIX C – RATE PROPOSAL FORMS AND CUSTOMER LIST.............................125
APPENDIX D – SOLID WASTE MANAGEMENT PLANNING MAP................................126
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
REQUEST FOR PROPOSAL
The KODIAK ISLAND BOROUGHwill receive sealed bids until 3:00 p.m. (local time),
January 25, 2019, for the Residential and Commercial Solid Waste Collection and
Recycling ServicesContract.
The Kodiak Island Borough (KIB) is seeking a qualified contractor to provide solid waste
collection and recycling services after the expiration of theBorough’s existing collection
contract. All work to be performed is as described in the Scope of Work and includesproviding
labor, equipment, and materials required to provide residential and commercial solid waste
collection and recycling services within the boundaries of the KIB where Customer’s premises
can be served by roads.
This contract commences from July 1, 2020through June 30, 2027 with the option toextend,
upon satisfactory performance, determined solely by the Borough Manager, for up to three
(3) additional years upon the offering of the Borough Manager or designee. If the Borough
makes such an offer, the Contractor will have no more than thirty (30) days to accept or refuse
the offer.Equal employment opportunity requirements prevail.
TheKIB reserves the right to reject or accept any or all bids, to waive irregularities or
informalities in the bid or in the bidding, and to give particular attention to the qualifications of
the Respondent. The attention of Respondentsis directed to the applicable Federal and State
requirements and conditions of employment to be observed and minimum wage rates to be
paid under the Contract.
There will be a mandatory pre-bid conferencein the Kodiak Island Borough Main Office
Building Conference Room 121,710 Mill Bay Road, Kodiak, Alaska, on Friday, November
16, 2018 starting at 1:00 p.m. (local time). All potential bidders are required to attend this
conference.All firms requesting a bid package are required to register through the KIB
website.
Bid Documents are available October 19,2018electronically at: http://www.kodiakak.us.
Or:
EngineeringandFacilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9343
Fax: (907) 486-9394
Contact Person
Phil Kovacs, Director
EngineeringandFacilities Department
pkovacs@kodiakak.us
Publish:Kodiak Daily Mirror and Anchorage Daily News
October 19,22, and 24, 2018
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
IMPORTANT
BIDDER REGISTRATION FORM
In order to receive addenda and any other information which may impact the bid time or
quantities, bidder shall fill out the contact information below and return to the Kodiak Island
Borough.
ONLY REGISTERED BIDDERS WILL RECEIVE NOTIFICATIONS.
Bidder’s Contact Information
Name of Company:_________________________________________________________
Contact Name:____________________________________________________________
Street Address:____________________________________________________________
City, State, Zip:____________________________________________________________
Phone Number:____________________________________________________________
Fax Number:______________________________________________________________
Email:___________________________________________________________________
Return this form via fax, email, regular mail, or hand delivered to the following location:
Phil Kovacs, Director
EngineeringandFacilities Department
Kodiak Island Borough
710 Mill Bay Road
Kodiak, Alaska 99615-6398
Phone: (907) 486-9343
Fax: (907) 486-9394
pkovacs@kodiakak.us
END OF BIDDER REGISTRATION FORM
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
INSTRUCTION TO BIDDERS
1.0 General Information
The Kodiak Island Borough (KIB; Borough) is seeking a qualified contractor to provide solid
waste collection and recycling services after the expiration of the Borough’s existing collection
contract. The KIB plans to execute a new 7-year service agreement byJune 21, 2019. In
conjunction with the procurement of collection services, the KIB has developed a Solid Waste
Management Plan (SWMP). The SWMPdetails all the system background information of the
KIB as well as the strategic approach adopted by the Borough Assemblyformanaging waste
over the next twenty years. IT IS STRONGLY RECOMMENDED THAT ANY POTENTIAL
RESPONDENT REVIEW THE SWMPPRIOR TO THE SUBMISSION OF THEIR
PROPOSAL.
The SWMP can be accessed at the Borough’s website (www.kodiakak.us). Proposals are
due on February 22, 2019.The Request For Proposal (RFP), Draft Agreement, and any
Addenda will be posted on the Borough's website. Note that theSWMPcalls for future
collection of recyclable materials; however, the specific details for the recycling program are
currentlybeingdeveloped by the Borough. The contract however, does include providing and
transporting containers dedicated for cardboard recycling at various locations within the
contract service area to the existing Recycling Contractor for processing. The KIB retains the
right to change the scope of services and add the regular collection of residential and
commercial recyclable materials.Cost proposals for extended recycling collection and
processing services are not mandatory but are highly recommended.
Inaddition, other background information is posted on the website. If you have any problems
reading the files on the website, please email the Borough’s Engineering and Facilities
Director, Phil Kovacsatpkovacs@kodiakak.usor by fax at 907-486-9394to have a copy
forwarded to you in a compatible format.
Respondentsare encouraged to check the website at least weekly after the release of this
RFPuntil the final award of contract(s) by the Borough Assembly. The KIB will post any
Addenda on the website asthey are issued and Borough staffwill email all procurement
documents to firms that have officially expressed interest in participating in this procurement
process. If you have not already officially expressed such interest, please email Mr. Kovacs
at pkovacs@kodiakak.usto submit the appropriate form to make sure that you are fully
involved in this process.
2.0 Scope of Services
The KIB has adopted the following objectives, which will be used as selection criteria with
respect to this RFPprocess, andshall serve as the overarching goals of resultingservice
agreements:
Provision of safe and reliable service at a competitive price;
Minimization ofthe administrative burden on KIB staff; and,
Collaboration with the KIB to solvechallenges posed bysolidwaste and recycling
services.
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AGENDA ITEM #3.A.
Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Below is a summary of the Scope of Services. These services are more fully described in the
Draft Contractin Appendix A(Sample Commercial Collection Contract). In the event that
there is a conflict between the summary belowand Appendix A, Appendix Ashall take
precedence over this summary.
The scope of services includestwo main types of services: (1) solid waste collection; and (2)
future recyclables processing and other recycling services. This RFPprocess will result in
the award of a contract for the provision of solid waste collection and disposal services only,
andwith the exception of cardboard recycling container transport/monitoring(Section 2.2.4,
Recyclables Collection Services)any services related to recycling are purely speculativeand
not be used as a factor for decision. The technical capabilities of the respondent for providing
and managing solid waste (including cardboard recycling at various drop-off locations)
collection and transport services as well as potential recycling collection and processing will
be used as a factor for decision. The scope of work may increase during the term of the
contract to include the provision of recycling services and the processing of recyclable
materials as outlined in Section 2.2 (Potential Future Recyclables Processing and Other
Recycling Services). On this occasion, the KIB will negotiate with the Contractor for an
adjustment of the fee schedule if necessary, for the processing of recyclable materials and
other recycling services that is being requested in Appendix C as part of this RFP.
2.1Solid Waste Collection Service
Contractor will provide collection service to residential and commercial customers. TheKIB
will facilitate making the roll carts and dumpsters currently in use available to the contractor
to use in providing service. For the purpose of responding to this RFP, the Respondent should
assume that the roll carts, dumpsters, and “roll-off” bins (roll-offs) will be provided by the
Contractor. The Contractorwill be responsible for themaintenance and replacement of roll
carts, dumpsters, and roll-offs throughout the term of this contract. At the end of the contract
term, Contractor will be obligated to enter into negotiations with the KIB to sell or lease all or
a portion of roll carts and dumpsters in service to KIB for no more than fair market value.
2.1.1Residential Roll Cart and Dumpster/Roll-Off Service
Contractor will provide roll cart service to every single-family household for solid wastewithin
thedesignated areas of roll cartsand provide roll-off or dumpster service in the areas outside
the roll cart areas. Currently, the majority of the containers outside the roll cart area are 20
cubic yard (cy) roll-offs, with a few dumpsters in areas with space constraints (see listing in
Appendix B – Current Account Data, Per-Ton Disposal Rate, and Collection Rates).
Containers in the areas frequented by bears (i.e. “bear aware”areas)shall be bear-resistant.
No rollcarts will be allowed in bear aware areas. A map of the bear aware areas is provided
on the Borough’s websiteand Appendix D of this RFP.Businesses and multi-family dwellings
that generate small quantities of waste that opt for a roll cart will also be servicedproviding
these businesses and multi-family dwellings are not located in bear aware areas.
Contractor will ensure that all containers are labeled with applicable policies and use
instructions approved by the KIBfor any new roll cart user. Basic operating instructions will
be hot stamped onto roll carts. Any new or replacement roll carts provided shall be warranted
for 10 years of service.
Currently, roll carts in service are a mix of 32-, 64-, and 96-gallon sizes and residents are
currently charged rates according tocontainer size.Respondents should provide a single
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AGENDA ITEM #3.A.
Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
monthly rate that would be paid by all residential customers (for weekly service of a roll cart
of any size or roll-off/dumpster service) with those rates to go in effect on the day that service
commences. At that time,residents with roll cart service may request a change in cart size to
either a 64- or96-gallon cart.Thereafter, residents will be allowed to change their cart size at
no charge at least once per year.
Multi-family (apartment) complexes will receive commercial container service from the
Contractor with one exception. Multi-family complexeswith 5 or less units (apartment
dwellings) will be eligible for roll cart serviceprovided that these multi-family complexes are
not located in a bear aware area; however, complexes with greater than 5 units will be
required to obtain container service from the contractor if space for container storage is
available.
Garbage will be collected weekly. Routing of collection vehicles should maintain existing route
schedules;however, route days may be changed for some customers if meaningful
efficiencies can be achieved. A map of the existing refuse service area is provided in
Appendix D.The Contractor’s proposed monthly fee for residential solid waste collection
service shall be provided in the rate proposal form included in Appendix C.
2.1.2 Commercial Dumpster (Front Load) Service
The contractor shall collect all garbage set out for disposal by commercial customers in
acceptable front-loadingcollection containers. Thecontractorshall provide, when requested,
all customers with assistance in determining container needs for garbage(andfuture
recyclables). The Contractor shall providebear resistant dumpsters in designated bear aware
areas.
Contractor-provided containers shall be delivered by the contractor to commercial customers
within five (5) business days of the customer’s initial request. Receptacles shall be clearly
identified by displaying the contractor’s name and telephone number prominently and
conspicuously on the container. Receptacles must be clean and serviceable when delivered
to the customer.The Contractor’s proposed fee for commercial dumpster service shall be
provided in the rate proposal form included in Appendix C.
2.1.3 Roll-Off (Drop Box)Service
The Contractor shall provide roll-offcontainersto commercial customers, andas necessary
to residential customerswhen requested (e.g., cleanup or remodel), in accordance with the
service level selected by the customer.The Contractorshall provide and maintain roll-off
containersas required throughout the term of this contract.
Both customer-owned and Contractor-owned roll-offcontainers shall be serviced. The
Contractor is not required to service customer containers that are not compatible with the
Contractor’s equipment.
The Contractor shall maintain a sufficient number of roll-off containersto provide delivery of
empty containers by the contractor to new and temporary customers within three (3) business
days after the customer’s initial request.
Thecontractorshall provide dispatch service and equipment capableof collecting full roll-off
containers (and replacing it with an empty roll-off if requested) on the same business day if
the customer’s initial request is received before 10:00 a.m., and no later than the next
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AGENDA ITEM #3.A.
Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
business day if the customer’s initial call is received before 4:00 p.m.The Contractor’s
proposed fee for commercial roll-off service shall be provided in the rate proposal form
included in Appendix C. The customers will be billed the actual cost of disposalin addition to
the proposed fee for commercial roll-off service.
2.2 Potential Future Recyclables Processing and Other Recycling Services
TheKodiakIslandBorough (KIB) hasadopted aggressive goalsforincreasingdiversion
fromthewaste stream disposedofinthelandfill.Toachievethesegoals,theKIBis
seeking a qualifiedcontractortoprovide recycling services inordertodivert / reducethe
volumeofrecyclablematerialsdisposedofattheKIBLandfill.Thecontractorwill,in
cooperationwiththeKIB,promoteand raise awarenessalongwithincreasingparticipation
inthevoluntary recycling / diversionprogrambyreachingoutandeducating theKodiak
community.
KIB may elect to continue using its existing provider of recycling processing and other recycling
services. If so, the KIBwill not execute the recycling processing and other recycling services
described in this section of this RFP. Even if the KIB continues to use the existing provider of
recycling processing and other recycling services, the Contractor will still be expected to
provide dedicated roll-off containers for the collection of cardboard at strategic locations
throughout the service area. These containers will be designed with narrow access slots so
that users will be required to breakdown and flatten cardboard boxes to allow the cardboard
material to be inserted into the container. The Contractor will be responsible for servicing these
cardboard recycling containers by transporting these containers to KIB designated recycling
contractor (if existing), for processing. The cardboard recycling containers should be emptied
at a regular frequency that will accommodate the general public by providing sufficient volume
for the recycling of cardboard materials.
2.2.1Recyclables Processing
Currently, The Borough offers limited recyclables processing and other recycling services
through a contract with Threshold Recycling Services, Inc. located on Von Scheele Way in
Kodiak. Should KIB elect to award a contractfor the provision of recycling services to the
Contractor selected through this RFP process, such services wouldgenerally speaking, be
as follows.
Contractor would be required toprocessanaverageof650tonsperyear,while
guaranteeingdiversionofthismaterialtoanestablishedmarketorprocessor.Contractor
musthaveadequateequipmentandsitecapacitytoaccommodatefluctuationsinthis
average,especially during thepeakseasons,whichmayrequirecapacitytoprocessand/or
store.
Contractorwillprocess,market,andshiprecyclablematerialsoff-island. Processing will
include,butisnotlimitedto,screeningofnon-recyclable materialsandwastedisposed
withrecyclablematerials,balingorpackagingmaterialsforshipment,andshippingof
materialstomarketsorhigh-grade processors. The Contractor would be required to process
the following classes of materials:
1)CorrugatedCardboard
2)Mixed paperandPaperboard
3)Newspaper
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AGENDA ITEM #3.A.
Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
4)Plastics (including butnotlimitedto#1 PETEand #2HDPE,plasticsheeting / film)
5)Non-ferrousmetalsincluding butnotlimited toaluminum,aluminumcontainers
6)Bi-metalcontainers
7)Electronicwaste
The Contractormayalsoproposeexpandingtherecycling / diversioneffortsbycollecting
and/or recycling otherwastestreamsnotlistedabove,suchasusedcookingoil,usedmotor
oil,fluorescentlighttubes,usedbatteries,andusedtonerorprintercartridges.
Respondents shouldspecifyinproposalswhether theyintendtoexpandthe services
provided in thefirstyear.
From2013through2017, theKIBRecycling Processor shippedthefollowingquantitiesof
materials,intons,off-island forrecycling:
Table 1 – Quantity of KIB Recyclable Materials Processed From 2013 to 2017
Annual Quantity of Recyclable Materials Generated by the Kodiak Island Borough
2013 2014 2015 2016 2017
Recyclable
Material
Pounds Tons Pounds Tons Pounds Tons Pounds Tons Pounds Tons
#1 PETE Plastic 18,300 9.15 17,534 8.77 18,963 9.48 17,965 8.98 19,259 9.63
#2 HDPE 16,968 8.48 14,807 7.40 11,709 5.85 11,657 5.83 12,278 6.14
Mixed Paper 285,309 142.65 287,995 144.00 333,596 166.80 277,783 138.89 323,570 161.79
Newspaper 70,071 35.04 21,677 10.84 67,339 33.67 63,401 31.70 52,687 26.34
Office Paper 170,454 85.23 142,657 71.33 140,211 70.11 142,810 71.41 126,716 63.36
Plastic Film 27,019 13.51 34,736 17.37 44,386 22.19 23,164 11.58 35,002 17.50
Cardboard 822,654 411.33 819,994 410.00 981,162 490.58 740,454 370.23 745,452 372.73
Aluminum 15,659 7.83 13,939 6.97 15,493 7.75 15,661 7.83 14,589 7.29
Bi-Metal Cans 17,422 8.71 16,542 8.27 16,491 8.25 16,445 8.22 15,213 7.61
Total: 1,443,856 721.93 1,369,881 707.54 1,629,350 814.68 1,309,340 654.67 1,344,766 672.38
2.2.2Central RecyclablesProcessingFacility
Thecontractorwillestablish a centralizedbase of operationswhereallrecyclables
collectedfromthecommunitywillbesorted / stored forshipmentoff-islandfor recycling.
ThefacilitywillbeoperatedincompliancewillallapplicableStateand Federal regulations.
2.2.3Recycling Drop-offCenters
The Contractorwillprovidefacilitiesthatarereadily accessible bythepublictodropoff
recyclables (Drop-offCenters).With the exception of electronic waste, all materials shall be
accepted free of charge.The Contractor’s proposed fee for electronic wasterecycling shall
be provided in the rate proposal form included in Appendix C.Aminimumoffour(4)
locations,notincludingthecentralprocessingfacilitydescribedinSection 2.1willbe
provided,locatedbothwithinandoutsidetheKodiakurbanarea.Thecontractorwillbe
responsibleformaintaining / cleaningthedrop-offcenters.Thecontractorwillregularly
inspectthecenters;centersmustbeinspected a minimumofthree(3)timesperweek.The
central processing facility, preferably locatedwithintheurbanarea,mustbestaffedby
Contractorpersonnelto assist thepublicfive(5)daysperweek,two(2)ofthefivedays
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Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
mustbeSaturdayandSunday(excludingobservedBoroughholidays);thestaffeddrop-off
centermustbeopentothepublic a minimumofsix(6)hoursperdaybetweenthehours
of 8:00 a.m. and 8:00 p.m.
Upon one month’s notice from KIB,contractorwill begin accepting glass at the processing
facility. Once full, bins shall be transported to the KIB Landfill and unloaded at a location
specified by KIB. The Contractor will be compensated for transportation of glass to the landfill
at a rate to be negotiated with KIB.
2.2.4Recyclables CollectionService
The Contractorshallprovide a fee-basedrecyclablescollectionservicetobusiness/
commercial/ residentialcustomers.The Contractorwillpickuptherecyclablesatthebusiness
/ residence asdeterminedbythe Contractorandcustomeranddeliverthematerialstothe
Contractor’srecyclingfacilityfor processing.
The Contractorshall provide prices for pickup service in the rate proposal form included in
Appendix C (Rate Proposal Forms and Customer List). The supply and transport of containers
dedicated for cardboard recycling is included separately in Appendix C.
2.2.5CommunityOutreach andEducation
The Contractorshallprovide community outreach / educationprogramstopromote
recycling inthecommunityand educatethepublicregarding recycling sustainablepractices.
The Contractor shall provide the following services:
One event per school annually.
Two community events, annually.
A website with real-time notices of future events, information about available services,
and contact information.
Flyers in all local newspapers at least monthly.
At least one radio advertisementweekly.
Quarterlypresentations to the KIB Assembly (Section 2.2.7).
Donation of collectionbins and pickup service at annual Spring cleanup event.
Participate in regularlyscheduled Solid Waste Advisory Board meetings.
Contractor shall provide an annual price for providing community outreach and education
services in the rate proposal form included in Appendix C.
2.2.6RecyclablesfromKIBLandfill
TheKIBprocesses recyclablessuchascardboardand electronicwastethat is diverted /
removedfromtheKIBLandfillBalerbuilding tippingfloor.The Contractorwillberequired
toreceivetherecyclablesprocessedbytheKIBLandfillstaff.Thecardboardwillbealready
separated,sorted,andbaledby landfill staff. Theelectronicwastewillbeseparated,sorted,
andcontainerized(placedineitherplastictotesorbulkcardboardcontainers \[Gaylord
boxes\]) by landfill staff. Thecardboardbalesandtotes / boxeswillbetransportedweekly,by
the Contractor, fromtheKIBLandfillBalertothe Contractorcentralrecyclingfacilityor other
designated recycling facility. The Contractorshall accept cardboardat its processing
facility atno cost to the KIB. KIB will pay the rate charged for delivery of electronic waste.
The Contractorwilltransport thematerialsfrom the landfill at noadditionalchargetothe
KIB.
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
2.2.7Quarterly Quantity BenchmarkSubmittaland Presentation to the KIB Assembly
Aquarterlyreport,submittedonemonthfollowingtheendoftheCalendarQuarter,
summarizingtherecyclingactivitieswillbesubmittedtotheKIBEngineeringandFacilities
Department.For the purposes of reporting, quarters will be July-September, October-
December, January-March, and April-June. As an example, the July-September report will be
due the last day of October. Thereportwillinclude thevolumeandtypeof recyclables
processed andthenshippedoff-island,theshippingmethod,andthedestinationofthe
recyclables.Thereportwillalsoinclude a summary ofthecommunityoutreach / education
programactivities.
The Contractorshallpresent a summary ofitsquarterlyactivitiestotheKIB Assembly
at the secondmonthly meeting thefollowing the end oftheCalendarQuarter. For example,
presentation of the July-September summary will occur at the second Assembly meeting in
October. Thesummary shall include, but notbe limitedtothevolumeof recyclables
processed andthenshippedoff-island,communityoutreachandeducationefforts,and
overallstatus.
2.2.8Future Recycling Options
At present, the KIB and its contractor do not provideregular weekly recycling collection
services to either residential or commercial customers: only limited subscription service is
provided.It is anticipated that with the adoption of the SWMP, future collection of recyclable
materials maybe integrated into the services provided by the contracted waste hauler. The
SWMP discusses a range of recycling and other waste diversion activities that the KIB may
seek to implement within the designated contract periodbeyond those outlined in Section 2.4
(Disposal). Those activities are described in the following sections of the SWMP:
Section 4.5 (Diversion – Waste Reduction, Recycling, Composting
Section 5.1.3 (Observations and Findings – Recycling)
Section 5.2.1 (Needs, Challenges and Opportunities – Recycling)
Section 5.3(Guiding Priorities / Principles for Future Waste Management Practices)
Section 6.4 (Diversion – Waste Reduction, Recycling, Composting)
Section 7, Table 20, Scenario C(Maximize Diversion)
As part of their response to this RFP,respondents shoulddescribe any resources, expertise,
and background they possess relevant to the recycling and other diversion activities
discussed in the SWMP sections noted above. This information shouldbe included as an
appendix to the main proposal submitted by prospective service providers. Comments on
the recycling and other diversion activities are welcome as welland may be included in that
appendix.Cost estimates for residential or commercial recycling collection services and other
future recycling options are not being requested at this time. The cost of any recycling
services requested by the KIB will be negotiatedwith the Contractor.
Therecycling information will be considered in evaluating the proposer’s overall ability to
meet the existing and potential solid waste management service requirements of the KIB. As
portrayed in the SWMP sections noted above, those services could include but are not limited
to, the following:
Regular collection of commingled recyclables (excluding glass) from residential and
commercial customers.
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Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Separate collection of yard waste.
Operation of a composting facility / technology.
2.2.9Paymentand Reporting
Paymentfor recyclingserviceswouldbe a monthlyflatrate.The Contractorwillbe
responsibleformonthlyinvoicingtothe KIBEngineering/FacilitiesDepartment.
ContractorshallprovidetheKIBwithcertifiedscale records indicatingtheweightof recyclable
materialsshippedofftheislandtomarketor processor withtheirmonthlyinvoice.Weight
records shallbein a formatacceptabletotheKIBtoinclude a printoutofeachcertified
scale entryinvoiced. Typicalinformationtobeincludedinan Excel spreadsheetformat
includes,butisnotlimitedto:materialtype,weight,shippingdate,shippingmanifest
number,shippingmanifest,amountpaidorreceivedfrommarketorprocessor,and source
oftherecyclablematerial.Shippingmanifest,amount recycled, andresidualamount
disposedof willbeusedtoverifyinvoiced amounts.
The Contractorshallprovidedocumentationthatsatisfiesthe KIB andwillprovide
easilyunderstandableandreproducibleformsofbackupinformationthatisaccurateand
minimizesreviewtimebythe KIB.Thecontractorshallprovideanyadditionalinformation
tothe KIBwhichmaybereasonableinsupportofanypaymentrequest.Monthlyinvoices
andbackupshallbedeliveredto the KIB no laterthan theend ofthefollowingmonthand
shallbepaid withinthirty(30)daysfromthedateoftheinvoiceunlessthe KIB notifiesthe
Contractorinwritingofitsreasonfornotmakingpaymentofthesums requested.Invoicing
olderthan30days will notbepaidbythe KIB. The Contractorwillberesponsiblefor
monthlyreportinganddisposalofallresidualwastematerialsnot recycled.
Contractorwillallow KIB representativesoritsagent access toinspectfacilitiesandrecords
supportingtheinvoicedamountsduringnormaloperatinghoursto assure compliancewith
thetermsofthe contract. Inordertoensuretheintegrityoftheamountsinvoiced to theKIB
forpayment,anycontractorthatprovidessimilar recycling servicestoothercustomers
willberequiredtoaccountforallmaterials processed. TheKIBwill reserve therightto
inspecttheserecords usedtogeneratethemonthlyinvoicesaswellasany othersupport
documentsthatvalidatetheclaimforpayment.
2.3 Customer Service
Contractor shall have on-island office staff or service available to accept customer calls and
complaints at all times. Phone lines must be dedicated customer service phone lines with
the Contractor’s business name listed as a business in the telephone directory.
2.4 Disposal
All waste collected under this contract shall be disposed of at the Kodiak Island Borough
Landfill/Baler Facility. The Contractor will be responsible for the payment of all disposal
invoices to the KIB.
2.5 Service Invoicing
Invoicing of all customerswill be the responsibility of the Contractor.The customer will be
invoiced for collection services, waste disposal, container rental, taxes andfees, and any
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AGENDA ITEM #3.A.
Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
additional selected services. All invoices will include service address, coverage of dates
invoiced, and the rate for the customer’s level of service.
Some of the key terms in the Draft Agreement are summarized below. The Draft Agreement
makes reference to a number of Exhibits that are not currently included in the Exhibits to the
Draft Agreement. These Exhibits will be based on the submittals from Respondentsand will
be inserted after award of the contract. If there are any discrepanciesbetween this RFPand
the Agreement, the requirements in the Agreement take precedence.
The initial term of the Agreement will be for seven years. At the end of the fifth year, the
KIBwill consider extending the initial 7-year term of the Agreementforone or more
additionalterms (one, two, or three years) up to a total ofthreeyears.The maximum
term of this agreement will be for 10 years.
The Contractor’s rates for solid waste will be adjusted on the contractstart date (July 1, 2020),
and annually thereafter onJuly 1, based on the change in a cost of living adjustment formula,
including a fuel index and the consumer priceindex for the Anchoragemetropolitan area
(CPI-U).The Contractorwill pay the KIB for disposal of solid waste at the KIB Landfill.
Collection rates will be adjusted each year in accordance with a disposal cost adjustment
method. The Agreement also includes a contingency for acts of God and other uncontrollable
circumstances. Details regarding the calculation of the cost of living adjustment and disposal
cost adjustment formulasare provided in the Draft Agreement.
The KIBwill have the right to approve the assignment of the Agreement. Any change in
ownership without prior written approval from the KIBis cause for voiding the agreement.
2.6 Borough’s Discretionary Optionswith Respect to this RFP
KIB may, at its sole discretion:
Issue Addenda to thisRFP, including extending or revising the time line for submittals,
and modifying the terms of the RFPand/or Draft Agreements.
Withdraw, reissue or modify the RFPand Draft Agreements.
Waive any irregularities in the proposals themselves, or in the procurement process.
Cancel the RFP, and elect not to award the subject contract, at any time prior to final
approval by the Borough Assembly.
Discontinue negotiations with any Respondentat any time when the Borough, in its
sole discretion, determines that such negotiations will not result in a contract
advantageous to the Borough.
Withdraw the recycling processing and other recycling services part of this RFP
(Section 2.2 – Potential Future Recyclables Processing and Other Recycling
Services).
Request clarification and/or additional information from any Respondentat any point
prior to the Borough Assembly’s approval of a contract awarded pursuant to this RFP.
Arrange site visits to thefacilities maintained by any Respondentfor purposes of
evaluation.
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Negotiate with more than one Respondentsimultaneously for the services in this RFP.
Request Best and Final Offers (BAFOs) from one ormore Respondent, sequentially or
concurrently, for the services in this RFPand related tasks proposed. It is the Borough’s
intent NOT to solicit BAFOs for the original scope of services. BAFOs may be used to
request additional price clarification for arevised scope of services based on
enhancements proposed by one or more of the Respondents.
Accept a proposal that may not offer the lowest cost but offers the best overall value
based on the company’s qualifications, technical aspects, and willingness toaccept
contractual terms as well as its rate proposal.
Discontinue negotiations after they are commencedwith a selected Respondent, if the
KIB, in its sole discretion, determines that progress is unsatisfactory, and commence
discussions with another qualified Respondent.
Execute an Agreement with a Respondenton the basis of the original proposals and/or
any other information submitted by the Respondentsduring the procurement process.
Reject any or all proposals, waive irregularities in any proposals, accept or reject all
or any part of any proposals, and/or waive any requirements of the RFP, asthe KIB,
in its sole discretion, deemsto be in the Borough’s best interests.
2.7RespondentResponsibilitieswith Respect to this RFP
Before submitting any proposalin response to this RFP, each Respondentmust:
Thoroughly examine this RFP, including all enclosures and the Agreement;
Become familiar with local conditions that may affect cost, progress, performance, or
services described in thisRFP, including inspection of the KIB’s terrain, streets and
alleys;
Consider all federal, state and local laws, statutes, ordinances, regulations and other
applicable laws that may affect costs, permitting, progress, performance, or services;
Inform KIB ofany conflicts, errors, or discrepancies believed to exist in this RFP;
Refrain from discussing or otherwise collaboratingwith other Respondentsregarding
the content of any proposalprior to award, including anyproposedrates; and,
At the Respondent’s sole expense, make or obtain any additional examinations,
investigations, studies, or inquiries as may be necessaryto obtain such additional
information and data that may affect costs, permitting, progress, performance or
furnishing of the service and that the Respondentdeems necessary to prepare its
proposal.
2.8Consequence of Submission of Proposal
Each proposal submitted in response to this RFPwill constitute a binding representation and
warranty by the Respondentthat the Respondenthas investigated all aspects of theRFPand
its proposal; that the Respondentis aware of the applicable facts pertaining to the RFP
process; its procedures and requirements; that the Respondenthas read and understands
the RFPand has complied with every requirement; that without exceptionthe proposal is
premised upon performing and furnishing the services and equipment required by this RFP
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and the Agreement and such means, methods, techniques, sequences or procedures as may
be indicated in or required by this RFPand the Agreement; and that the RFPis sufficient in
scope and detail to indicate and convey understanding of all terms and conditions for
performance and furnishing of the project.
The submission of a proposal shall not be deemed an agreement between the Respondent
and the Borough. The proposal is a contractual offer by the Respondentto perform services
in accordance with the proposal. Specifically, the following provisions apply:
The KIBshall not be obligated to respond to any proposal submitted nor be bound in
any manner bythe submission of a proposal.
Acceptance of a proposal by the KIBobligates the Respondentto enter into good faith
negotiations based on the proposal submitted and ultimately to enterinto an
Agreement with the KIBfor the performance ofthe services chosen by the KIBin its
sole discretion.
The Agreement shall not be binding or valid unless and until it is executed by the KIB
and the selected Respondent, and any conditions precedent to its effectiveness have
been satisfied.
2.9Proposal Costs
The cost ofinvestigating, preparing and submitting a proposal is the sole responsibility of the
Respondentand shall not be chargeable in any manner to the KIB. The KIBwill not reimburse
any Respondentfor any costs associated with the preparation and submission of proposals
or expenses incurred in making an oral presentation, participating in an interview, or
negotiating an Agreement with the KIB.
2.10 Procurement Schedule
The KIBhas set the procurement schedule shown in Table 2.Thisschedule may change
at the KIB’s discretion.
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Table 2 – Procurement Schedule
Stage Within the RFPProcessMilestone
1. Issue RFPFriOctober 19, 2018
2. Respondentcomments due to KIBFriNovember 30, 2018
3. Issue Final Addenda/RevisionsFriDecember 28, 2018
4. Proposals DueFriFebruary 22, 2019
5. Clarifications and InterviewsFriMarch1, 2019
6. Complete Proposal Review and EvaluationFriMarch15, 2019
Contract Award
1. Commence NegotiationsMonApril 8, 2019
2. Assembly ContractAward Work SessionThursApril 25, 2019
3.Contract Award by AssemblyThursMay 2, 2019
4.Notice of Intent to AwardFriMay 3, 2019
8.Final Day to Submit Protest of Intent To AwardMonJune 3, 2019
9. Final Agreement executedFriJune 21, 2019
10. Startup of New ServicesMonJuly 1,2020
Price Escalation Details
KIB to establish new tonnage rateWedApril 15, 2021
Disposal Cost Adjustment to existing rates in effectWedJuly 1, 2021
Contractor calculate CPI/PPI/new rate sheetsWedApril 15, 2021
First CPI/PPI adjustment with new tonnage rate in effectWedJuly 1, 2021
2.11Process Integrity Guidelines
These guidelines impose restrictive administrative controls on the procurement process to
help ensure both the reality and the perception ofa fair and open process. Each Respondent
is individually and solely responsible for ensuring compliance with the following specific
guidelines. This responsibility extends to the Respondent's employees, agents, consultants,
lobbyists, or other parties or individuals engaged for purposes of developing or supporting
the Respondent's proposal.
1.Conflicts of Interest and Disclosure: Respondents shall comply with all KIB
ordinances and State requirements regarding conflicts of interest and financial
disclosure.
2.Collusive ActivitiesForbidden:Collusive activities among Respondents are
expressly forbidden and will likely result in immediate disqualification of any involved
parties. If two or more Respondents are developing a joint proposal, thejoint
Respondents must notify the KIB in writing no later than thirty (30) days prior to the
deadline for submission of proposals. This notification will be kept confidential until
after submission of all Technical and Rate proposals.
3.Entertainment, Gifts, Etc.: Each Respondentis separately prohibited under these
guidelines from promotional outreach, hospitality, entertainment, gifts, or other like
activities directed toward KIB staff, elected or appointed officials, or proposal
reviewers. After the KIBissues the RFP,Respondents shall warrant that no such
gratuities have or will be offered or given by the Respondent, or any agent of the
Respondent, to any KIB staff, elected or appointed officials, proposal reviewers, or to
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a consultant in order to secure the contract or favorable treatment concerning the RFP
process. The Respondentshall disclose and describe any relationship or arrangement
with the RFPor a consultant that could be deemed inconsistent with these guidelines,
or with any state or local laws, prior to the submission of itsproposal.
4.Award Guarantees: Respondents shall list anyone from the KIB or associated with
the KIB, or anyone who has called the Contractorto guarantee the contract would be
awarded to them, if that person would receive anypercentage of the contract value.
5.All-Inclusive, Written Proposals:Any information and materials to be utilized by the
KIB during the proposal evaluation and selection process must be included as part of
the original Technical and Rate proposals or submitted in response to a specificwritten
request from the KIB.
6.Only RFPInformation: Only KIB-provided information and materials in the RFPand
Addendum, which are provided in writing to all Respondents and are posted on this
project’s portion of the KIB’s website (athttp://www.kodiak.us) are to be utilized in
developing the proposal. Any Respondent's reliance on otherinformation and
materials may result in non-responsive proposals due to inaccurate or incomplete
information.
7.Written Inquiries: After the release of the RFP, all RFP-related communication with
the KIB prior to the award of contracts must be in writing tothe KIB by emailto:
Email:pkovacs@kodiakak.us
Please include the phrase "Kodiak SWRFP" prominently in the Subject line. Any
questions received will be sent to all Respondents (absent the name of the firm
submitting it) with a response from the KIB. These may be sent as informal
clarifications of the RFPdocuments, or as formal RFPAddenda.
8.Constraintson Contacts with Borough Officials:Contacting any KIBstaff
member, Boroughelected or appointed officials, appointees of Assembly to advisory
committees, or proposal reviewers will result in disqualification of the Respondent.
This includes disallowing contact through another person (as a messenger) or former
assembly member, contact via any form of media such as e-mailortelephone, or in
person.
9.Disqualification: Any evidence that indicates a Respondenthas failed to comply with
these specific Process Integrity Guidelines, or has otherwise substantially diminished
the KIB's ability to award contracts in a timely manner and free of contention, will result
in that Respondent’s disqualification and forfeiture of the Respondent’s proposal bond.
The KIBreserves the sole right to disqualify any Respondentat any point in the
process prior to contract award for failure to comply with this document.
3.0 BackgroundInformation
This section includes background information that provides customer information and waste
quantity and disposal information. This data is provided for informational purposes only. The
KIB does not certify the accuracy of the information provided. Respondents should not rely
solely on this section for developing proposals and service costs. Respondents are
responsible for an independent assessment of the KIB’s needs and of the Respondent’s
ability to provide services to meet those needs. The KIBwill not be liable for any losses due
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to the Respondent’s reliance on the operational information in this RFP.
3.1Geographic and Demographic Information
There are two political entities on Kodiak Island; the Kodiak Island Borough is the general
government unit for the archipelago known as Kodiakand; the City of Kodiak.Both have a
mayor and legislative body. The Kodiak Island Borough extends over 180 milesby 70 miles
with a total land area of approximately 5,000 square miles and encompasses approximately
200 islands. In 1989, additional lands were annexed on the Alaska Peninsula from Cape
Douglas to Wide Bay.
Moderate seasons, cloudy skies, and moderately heavy precipitation characterize climatic
conditions. Average yearly rainfall is 70 inches with an average of 77.5 inches of snowfall.
Wind is asignificant presence in the community. Winds average 10-20 miles per hour, and it
is not unusual or uncommon for Kodiak to experience wind gusts exceeding 50 miles per
hour.
Kodiak Brown Bears also have a significant presence in the community. Trash day along the
roll cart areas offers a number of opportunities for bears (and other vectors) to access
garbage because waste that is placed on the curbisin non-bear resistant roll carts. In the
areas of the Borough that do not have curbside pick-up there are roll-off containers being
used that are bear resistant. However, these containersare not very customer friendly. The
concern of the KIB regarding the bear population in the community, especially for the outlying
areas of the Borough on the road system, will need to be considered by a Respondent. In
response, the KIB has designated bear aware areas that require the use of bear resistant
containersand exclude roll carts.In addition, Respondentwill be expected to provide bear-
resistant roll carts to elderly and other customers upon requestprovided that the customers
are not located in a bear aware area. Thebear aware areas are shown in Appendix D. Areas
requiring bear resistant containers may be adjusted during the term of the contract should
circumstances change.
The KIB is authorized to operate as a public utility as defined by AS 42.05.701 (2)(f) for the
purpose of furnishing refuse services under Certificate of Convenience and Necessity No.
222. The KIB also operates theClass I landfill; the only landfill permitted in Kodiak to accept
solid waste for disposal that servesa population of nearly 13,000.This population is small
and stable with minimal growth forecasted over the next 30 years. Therefore, the annual
quantity of solid waste collected and disposed of in the landfill isexpected to be relatively
uniform. The KIB provides collection, disposal and recycling services for residential,
commercial, and industrial/institutionalneeds along the road system within the City of Kodiak,
the Boroughbeyond the city limits, United StatesCoast Guard (USCG) base(disposal only;
USCG has their own collection contract)and Port of Kodiak. The KIB Landfill is operated in
accordance with all federal, state, and local regulations and statutory guidelines.
3.2Residential Solid Waste Collection
Solidwaste is generally collected bytwo methods. Individuals can self-haul their solid waste
directly to the Landfill; however,the primary method of collection is by a solid waste collection
company under contract to KIB to collect solid waste from residential, commercial, industrial,
and institutional entities along theregularly maintained public road system connected to the
City of Kodiak. The general area of service(Appendix D) extends along the road system from
Chiniak, the Rocket Launch Facility past Pasagshakto the KIB Landfill. Approximately 3,000
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KIB residents are served by the collections contract. The USCG base maintains a separate
and different collection contractfrom that of the KIB.
There are two methods of residential collection: 1) non-mandatory curbside pickup within
Kodiak city limitsand one outlying area(excluding areas designated as bear aware areas)
utilizing roll cartsand2) public roll-offcontainersor dumpsters inside and outside the Kodiak
city limits.Bulky item pick-up is available for residential customersas a fee-basedon-call
service. Bulky items include water heaters, major appliances, furniture, and similar household
items from residences. Only households within the City of Kodiak and the road system
between the Landfill and Salonie Creek are eligible for the bulky item pick up service.
The Contractorhauls and delivers all collected garbage, construction/demolition debris, and
bulky household items to the KIB Landfill. The collection contractor’s trucks are weighed
before emptying municipal solid waste (MSW)loads on the baler building tipping floor.
Billing for solid waste collection fees from residential and commercial customers is the
responsibility ofthe Contractor. The KIB Landfill is operated as an Enterprise Fund; therates
that the public shall be charged for collection and disposal of garbageare established by the
Contractor. The Contractorshall establish the rates in accordance with the Draft Agreement,
the KIB’sestablishment ofthe per-ton ratefor disposal, and any applicable fees and taxes(at
this time, there are no fees or taxes assessed). A portion of the fees collected by the
Contractorare returnedto the KIB for the per-ton rate that is used to cover operational and
disposal costs at the Landfill.
The current per-ton rate for disposal and collection rate schedulesare provided in Appendix
B(Current Account Data, Per-Ton Disposal Rate, and Collection Rates) of thisRFP.
3.3Recycling Collections and Processing
Recycling is completely voluntary and includes cardboard, mixed paper, paperboard,
newspaper, plastic #1 & #2, and aluminum cans. There are a finite number of dumpsters
available for cardboard collection. The KIB pays the current recycling collection contractor,
Threshold Recycling, Inc. (Threshold)for these dumpster rentalsand tips. Threshold monitors
and transports their dedicated recycling cardboard containers to their recycling center for
processing. Threshold is a non-profit group partially funded by the KIB to manage arecycling
program in the Borough.The KIB has a contract with Thresholdto shiprecyclablematerials
off-island.
3.4Current CommercialSolid WasteCollection Service and Amounts Collected
Commercial establishments have three types of solid waste containersavailable to them: roll
carts (charged at the residential rate), dumpsters, and roll-off containers, at varying sizes and
collection frequency. The KIB is reimbursed for the disposal component of the rate by the
actual tons delivered by the solid waste collection contractortimesthe per-ton disposal rate
established by KIB.
Thecurrent KIB solid waste management system is funded from two primary sources:
collection rates charged to residents and businesses plus disposal rates charged at the
landfill. The totalcount ofcommercial customer accountsis rather stable at 271.On average,
176 of the commercial accounts are serviced a minimum of once per week via a variety of
container sizes.Details of the current commercial collection accountsare provided in
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Appendix C of this RFPalong withthe current per-ton disposal rate and frequency of
collection.
4.0Required Information
This section describes the information that Respondents should include in their proposals for
the procurement process.
Respondentsmust submitinformation in sections numbered as follows:
1.Company Profile
2.Management Experience
3.Customer Service
4.References
5.Safety Information
6.Litigation and Regulatory Compliance
7.Technical Proposal
8.Proposed Rates
9.Insurance
10.Exceptions to Contract
4.1Documentation
Instructions on completing the rate proposal forms in AppendixC are included on each of the
forms themselves. The combination of the responses outlined in this section(includingthe
RateProposal Forms in Appendix C) are considered to be the Minimum Content
Requirements that Respondents must submit for all proposals. Failure to provide all Minimum
Content Requirements in this section may be grounds for rejection of proposal.
Respondents are requiredto provide this information in the same order as it is described
below.
Respondents are requiredto submit 3 copies(1 unbound and 2 bound)of this proposal and
one electronic copy on thumb drive or CD. TheKIB must receive ALL such materialsby
the due date.UseMSWord or PDF for the written technical proposal and MSExcel for the
rate proposal. For nationwide firms, responses should pertain only to the local operating
division that will provide service to the KIB.
The Borough expressly reserves the right to waive minor informalities, negotiate changesor
reject any and all proposals and to not award the proposed contract, if in its best interest.
"Minor Informalities" means matters of form rather than substance which areevident from the
submittal, or are insignificant matters that have a negligible effect on price, quantity, quality,
delivery, or contractual conditions and can be waived or corrected without prejudice to other
Offerors.
The Required Information is designed to consider all aspects that will impact the quality and
level of service. Criteria were formulated to consider qualifications, technical, contractual and
financial factors. Selection criteria were intentionally designed to allow smaller haulers to
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compete, as the KIB does not wish to limit competition to a few big companiesonly.
4.2 Company Profile
Respondents shall provide the following information about their firm:
Name of the entity that would sign the agreement if the Respondentis
selected
Any other names under which the Respondentdoes business
Primary contact name and title
Secondary contact name and title
Business office address
Phone numbers
E-mail address and website address (if available)
Address where vehicles and containers would be kept for serving Kodiak
Form of ownership (sole proprietorship, partnership, corporation, etc.)
State of organization/incorporation
Number of years in business
Names and addresses of principals, corporate officers, and individuals with
an ownership interest of greater than 10%
Number of employees
Name of local of union representing the Respondent’s employees (if any)
Name of all entities involved in proposal
Names of all partners in proposal if joint venture
Federal Tax I.D. Number
4.3 Management Experience
Respondents should have at least one individual on staff with at least 5 years of experience
in the solid waste collection industry with projects of comparable size and complexity. Two
(2) individuals are to be designated that will serve as the primary and secondary contact
persons in the event the Respondentis awarded the contract. Provide an organization chart
that highlights key staff that would beresponsible for providing services to the KIB.
Respondentswill promptly provide the Borough with evidence of qualifications stated in
proposals, in a form satisfactory to the Borough, upon the Borough’s request.
Briefly describe relevant technical experience of individuals highlighted in your organization
chart including at a minimum, theindividualwho would be responsible for one or more of
transition services during startup, daily operations, vehicle repair and maintenance, customer
service, dispatch, and billing. Additionally, Respondents should provide the KIB with
professional résumés (including work history) for these individuals. Technical experience with
recycling operations should be highlighted for relevant individuals.
Highlight experience providing comparable service under the direction of at least one other
public agency and a total comparable number of accounts inKodiak.
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4.4 Customer Service
Highlight how many phone lines will be available during transition and on-going, and how
quickly calls are answered and responses provided. Provide a description of how customers
may interact with the Respondentvia the Respondent’swebsite. Highlight how KIBbilling
services, customer service and dispatch are to be coordinated.
4.5 References
Respondents should provide the following information for three (3) customers to whom they
currently provide or have previously provided similar services including at least one public
reference.At least one of the references should include the provision of recycling collection
and processing services.
Jurisdiction / Company name and address
Contact person name and title
Phone and fax number
Length of service
Description of service (i.e., number of customers, services provided, etc.).
References may be contacted by the KIBto evaluate the Respondent’s ability to maintain
long-term relationships with customers and to ensure that citiesand or Boroughsare satisfied
with the service received. The KIB may contact other public or private individuals known to
have contracted with the Respondentfor additional background information.
4.6 Safety Information
The KIB would like to ensure safe and reliable service is provided to Borough residents and
businesses.Respondents should provide the following safety information:
Provide an affirmative statement that the Respondenthas not received a citation or
failure-to-abate notice in the last three (3) years from any Occupational Safety and
Health (OSHA) Office. If this is not the case, Respondents should provide an
explanationof the circumstances surrounding any such occurrence.
Provide a copy of the Experience Rating Form used to determine the Respondent’s
experience modification factor (used to calculate the Respondent’s workers
compensation insurance premium).
Pleaseprovide a list of any accidents in thepast three years in which the Respondent
was involved and in which the personal injury and/or property damage amount
exceeded $10,000.
Has your company experienced a workplace fatality within the past ten (10) years?If
so, describe the circumstances that led to the fatality and actions taken by your firm
to prevent future occurrences.
Does your company have a program in place to discipline workers that perform unsafe
work practices? If so, please provide a description ofthat program.
Does your company hold “tailgate/toolbox” safety meetings? If so, please describe
what they include and how frequently such meetings are held.
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4.7 Litigation and Regulatory Compliance
The KIBwould like to minimize the KIB’s long-term liability and contract administration burden
on staff. To highlight how that will be done, Respondents should provide the following
documentationrelated to its company, partner or subsidiary in this venture, subcontracted
hauler, or any corporate officer:
1) Highlight the nature of any current or litigation within the past five (5) years that might
have any bearing on the Respondent’s ability to provide service in the Borough.
2)List any liquidated damages, administrative fines, charges or assessments that total
Ten Thousand Dollars ($10,000) or greaterduring the past five (5) years related to
collection services provided by the Respondent.
3)List any violations of conflict of interest provisions related to collection services
provided by the Respondent.
4)List any convictions of (or plead ‘no contest’ to) any criminal activity, or significant
municipal code violation, within the last 10 years.
5)Document if any company or any corporate officer has voluntarily or involuntarily
declared bankruptcy or has been involved within the past five years in litigation: arising
out of performance of a solid waste or recyclables collection contract or violation of
environmental laws, regulations or permits; arising out of or connected with violation
of state or federal antitrustlaws; or arising from or connected with allegation of corrupt
practices.
6) Information about any enforcement actions, order, decree,or notices of violation of
any environmental laws, regulations or permits received by the Respondentor
received by local facilities operated by the Respondentduring the past five (5) years.
For each violation, if any, please provide the following information:
The agency that issued the notice of violation.
A description of the violation.
The dollar amount of any fine associated with the violation.
The reason the violation occurred.
The corrective action taken to prevent re-occurrence of the violation and any
measures taken to mitigate the violation.
Respondents should not have:
Incurred any significant adverse regulatory enforcement actions.
Committed any significant breaches of agreements with any governmental
agency or found liable for any conflict of interest violations.
Been convicted of (or plead ‘no contest’ to) any criminal activity, or significant
municipal codeviolation, within the last 10 years.
The KIB shall determine, in its sole discretion, whether an enforcement action or
breach of agreement is “significant.”
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4.8 Technical Proposal
Respondents are requested to provide information to address the following components of
the service to be provided to the KIB. Allequipment, and vehicle specifications should provide
for sound, reliable servicethat satisfiesthe minimum requirements of the Agreement and
contingencies.
Provide a description of the methods being proposed for solid waste and recyclables
collection. This should include the collection method, number of trucks used, crew size, and
service days. Provide a description of any special equipment that is proposed for solid waste
and recyclables collection. Provide a description of the age and type of vehicles that will be
used in the KIB.Respondentmust demonstrate their capabilities to obtain the vehicles
needed. Equipment must meet the technical qualifications detailed in the Draft Agreement,
including performance standards for safety, quality, painting and cleanliness of trucks and
storage containers.
Provide a Preliminary Transition Plan that includes a narrative description andschedule that
highlights your planned activities for the transition of the contract for solid waste collection
and cardboard recycling container management. Include the following activities (where
applicable):
Account verification
Account transfer, set-up, and billing
Problem resolution resources and procedures
Telephone system
Website
Other information technology requirements
Vehicle acquisition
Container removal(where required)
Container procurement, preparation, and delivery (roll carts, dumpsters, roll-offs) for
refuse (as needed) and recyclables
A map and description for anticipated changes to days of week service is provided
When and how you will contact customers to introduce your firm and any service
changes
Start of service
For recycling, address the following:
Provide a descriptionofthemethod(s)beingproposedfortheprocessingof
recyclable materials.
Provide a description oftheproposedmarketsor processers thatwillbeutilizedinthe
executionofthisagreement,anyspecialequipmentthatisproposedforprocessing,
andthearea(s)wherematerialswillbestored priortoshipmentoff-island.
Provide the addresswherematerialswillbeprocessed(facilityzoningcompliance).
Provide a detailedinventoryofequipment,facilities,andhumanresourcesneededto
performthe tasks proposed.
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Listprobable subcontractors, along with their inventory of resources(labor, equipment,
other) dedicated totheproject.
TheKIBhassupportedtherecyclingactivitiesinthepastbyprovidingfinancialand
operationalsupportofthisprogramandexpectsallRespondents tomaintainthecurrent
levelofdiversion.TheRespondentisrequiredtosubmit a briefplanwhichdemonstrates
theabilitytomeetquarterlyquantitybenchmarks.Theplanneedstoincludetheproposed
recycling activitiessuchascommunityandbusinessoutreach,recycling services,and
expectedmaterialquantities.
4.9 Rate Proposal
The Respondentis required to submit a RateProposal using the worksheetsincluded in the
Excel file Appendix C - Rate Proposal.xlsxattached asAppendix C.Respondents are
required to enter their proposed unit rates.Respondents should refer to the instructions inthe
Excel filefor completing the forms.
Thefile will calculate an estimate of the total annual cost for collection and recycling service
in a representativeyear. This will be the basis for comparing costsamong Respondents.
When complete, Respondents should rename the file with your firm name at the end of the
file name (e.g., Appendix C - RateProposal ABC Collection.xlsx), and submit the file on a
thumb drive or CD as part of your submittal.
The RateProposal should be consistent with the technical proposal highlighting the services
to be performed. Annual costs should be reasonable and consistent with the technical
proposal. Assumptions used in developing costs should be documented and should be
reasonable as well.
4.10Insurance
Respondents should provide evidence of the ability to procure the required insurance
described in the Draft Agreement in Appendix A.Respondents should submit certificates of
insurance demonstrating that they currently carry the types of insurance and levels of
coverage described in the Draft Agreement. Alternatively, Respondents may submit a letter
from their insurance broker that they are able to obtain the types of insurance and levels of
coverage described in the Draft Agreement.
4.11Contract Exceptions
The Draft Agreement in Appendix Ais provided to inform Respondents of the KIB’s intentions
regarding the roles, responsibilities, and obligations of the Respondentandthe KIB. The KIB
is interested in selecting acontractorthat is prepared to agree to the KIB’s terms.
Respondents may, if necessary, take exception to one or more business terms in the Draft
Agreement. Any exception should be accompanied by proposed specific alternative
language.
However, the number, and more importantly, the substantive nature of the exceptions will be
compared to those noted by the other Respondents during proposal evaluation. Respondents
will rate higher with respect tothis criterionif the exceptions are not significant and are not
likely to extend negotiations, make contract management more difficult, or cause the KIBto
incurmore cost or risk. If, in KIB’s sole opinion, the exceptions are significant, the KIBmay
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AGENDA ITEM #3.A.
Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
reject the proposal regardless of its other merits and proposed rates. If the KIBchooses to
enter into negotiations with the Respondent, the negotiations on issues of concern to the
Respondentwill be limited to the Respondentcomments and recommended alternative
Agreement language.
5.0Process and Methodology
The details of the RFPsubmission process and schedule are described below.
5.1Written Questions
Submit written questions and requests for clarification or additional information regarding the
meaning or intent of the RFPcontent, its process and enclosures to the Borough’s
Engineeringand Facilities Directoratpkovacs@kodiakak.us. The RFPmay not be able to
respond to questions received after November 30, 2018. Responses and RFPAddenda will
be sent by email to all those who have expressed interest in this request for proposal that
provided the KIB with an email address. All formal documents of this RFP process will be
posted on the Borough’s website at:
http://www.kodiakak.us
Documents posted will include the RFP,Draft Agreement, responses to written questions and
Addenda. Respondents are urged to monitor this website regularly, at least weekly once the
RFPhas been released.
5.2Proposal Submission
Submit 1 unbound original and 2copies of your proposal on recycled paperplus the electronic
copy onthumb drive or CDto the KIBon or before 3:00 p.m. Alaska Time on February 22,
2019. Proposals should be sealed and marked “Kodiak SolidWaste Collection and
RecyclingProposal.”Sealed proposals should be mailed or hand delivered (not faxed) to
the Kodiak Island Borough Manager’s office, located at:
Kodiak Island Borough
Office of the Borough Manager
Room 125
710 Mill Bay Road
Kodiak, AK 99615
To theextent allowed by law, the KIBwill maintain portions of the proposal documents marked
as “Proprietary” as confidential.
5.3Clarification/Interviews
Respondents may be asked to clarify proposal information; the clarification period will begin
after the proposals are submitted and evaluated. After the evaluation has been completed
the top two or three Respondents will be expected to submit written clarifications, if requested.
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Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
5.4 Minimum Content Requirements
All proposals should include the following:
1.Cover letter (not exceeding four pages) providing:
Name, address, and telephone, and email of applicant and key contact person.
A written statement warranting that the requirements of the project as described in
this RFP, its enclosures, and all addenda, by listing all addenda and dates received
hereto, have been reviewed and the Respondenthas conducted all necessary due
diligence to confirm material facts upon which the proposal is based.
A written statement acknowledging that the terms of both the proposal and the
rates proposed as submitted by Respondentare firm throughout the RFP
evaluation and selection process.
An officer or agent of the Respondentwho is duly authorized to bind the
Respondentshould sign the cover letter. In signing the cover letter the Respondent
agrees that the terms of both the technical proposal and therate proposal as
submitted by Respondentare firm for a period of 180 days from the proposal due
date.
2.Responses to all information requested in Sections4.2 (Company Profile),4.3
(Management Experience), 4.4 (Customer Service), 4.5(References), 4.6 (Safety
Information), 4.7(Litigation and Regulatory Compliance), 4.8(Technical Proposal),
4.9 (Rate Proposal), and 4.10 (Insurance). Organize your responses into the
components outlined in each of the specified sections and orderspecified within each
section. All pages of the proposal should be numbered for reference.
5.5Accuracy in Reporting Requested Information
Information submitted as part of the proposal will be subject to verification. Inaccurate
information or information that is misleading will be, at the KIB’s sole discretion, grounds for
disqualification of a proposal from further consideration. Should the company have been
awarded any Agreement as a result of thisRFP; such inaccurate or misleading information
will be, at the KIB’s sole discretion, grounds for default of the Agreement.
5.6Evaluation Procedure
Proposals submitted by the Respondents will be judged through the evaluation process
outlined in this section. It is intended that the selected Respondents will be chosen based on
the outcome of this evaluation. The following evaluation and selection process will be used:
All Proposals received by the submission date indicated in this RFPwill be catalogued.
Proposals will be checked to verify that theymeet the Minimum Content Requirements and
that the information they contain is accurate. Proposals will be distributed to the KIB’s
evaluation team for detailed evaluation. Respondent(s) may be asked to attend personal
interviews to discuss their proposals and/or to provide additional information in writing at the
KIB’s request.
Proposals that do not meet the Minimum Content Requirements will not be given further
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Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
consideration and will not be evaluated. The Borough Assembly will be notified of all the firms
that submitted proposals and provided a list of all the firms that met the Minimum Content
Requirements.
The Evaluation Team will review all proposals that meetthe Minimum Content requirements,
and assign a rank to each of the Respondentsbased upon the criteria set forth at Section 5.7
(Evaluation and Selection Methodology). The Evaluation Team will deem one or more of the
highest-ranking Respondent(s)as eligible for negotiations pursuant to Section5.8
(Negotiations and Preliminary Award). The Evaluation Team may also direct the KIB’s
1
consultants to seek Best and Final Offers from Respondents, if desired by the KIB.Once all
of theseevaluations are completed, KIBstaff will then review recommendations from the
Evaluation Team to the Borough Assembly work session on April 25, 2019 for their
consideration and for contract award vote at the Borough Assembly meeting on May 2, 2019.
If the recommended Respondent is approved by the Borough Assembly, A Notice of Intent to
Award willbe provided to the recommended Respondent by May 3, 2019.
The KIB’s position on all the major service and contractual issues are represented in the RFP
and accompanying Agreement. If for any reason during the course of negotiations withan
EligibleRespondentthe KIB, in its sole discretion,determines that it is unlikely that an
Agreement satisfactory to the Borough will result from such negotiations, the KIB may elect
to cease any negotiations withthatRespondent,and initiate negotiations with another Eligible
Respondent, as described in Section 5.8. The KIB further reserves the right to enter
simultaneous negotiations with multiple Eligible Respondentsif the KIB decides to adjust the
proposed Agreement before executing it.
5.7Evaluation and Selection Methodology
Evaluations will be based on the criteria set forth below. All proposals will be evaluated using
the same criteria. Each proposal will be rated independently. The total score will be based on
the average of eachindependent evaluation.
The Borough will rank all proposals as submitted. The Borough reserves the right to award a
contract solely on the written proposal or through negotiations. The Borough further reserves
the right to reject any and all proposals submitted. The total score will dictate the ranking of
proposals. Each proposalwill be evaluated based on the criteria provided below. The
maximum weight (score) for each criterion is also provided.
Proposals will be scored using the attached excel scoring sheet to score the following criteria,
which are designed to evaluate proposals by considering all aspects of the Required
Information that will impact the quality and level of service. Criteria were formulated to
consider cost, qualifications, safety, technicalfactors, litigation and regulatory compliance,
and contractual factors of each proposal. Each proposal will beevaluated according to these
sixevaluation criteria. In performing the overall evaluation of each proposal, these criteria
will be given the relative weight shown in Table 3.
1
It is the KIB’s intent NOT to solicit BAFOs for the original scope of services. BAFOs may be used to request additional price
clarification for a revised scope of services based on enhancements proposed by one or more of the Respondents.
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Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Table 3 – Relative Weight of Evaluation Criteria
Evaluation CriteriaRelative Weight
Cost for Services35%
Qualificationsand References15%
Safety5%
Technical25%
Litigation, Regulations & Liability5%
Contract Exceptions15%
5.8Negotiations and Preliminary Award
After the EvaluationTeam has completed its scoring of proposals, it will, based upon those
scores, identify one or more Respondents as eligible for negotiations. The KIB will
subsequently issue a letternotifying Respondentswhether they have been deemed eligible
for negotiations.
The KIB intends for negotiations with the Eligible Respondent(s) to commence on or about
April 8, 2019.The Eligible Respondent(s)may be asked to either negotiate a final Agreement
or to clarify their current proposal and to make a Best and Final Offer. If negotiations are not
successful with the Eligible Respondent(s),the Borough may deem the next-highest-ranked
Respondentas eligible for negotiations. The KIB is not obligated to engage in negotiations
with any Respondent,andinits sole discretion, may elect to cancel theRFPat any time prior
to the Borough Assembly’s final award.
If the KIB determines that it has successfully negotiated a contract for the services outlined
in this RFPwith an Eligible Respondent, it will issue a Notice of Intent to Award. At that time,
negotiations with all other Eligible Respondents will cease.
Information regarding other Respondents and their submittals will be released after contract
award.
5.9Protest Provision
Time limit for protesting – If no protests on the Notice of Intent to Award are received by the
June 3, 2019 due date, KIB staff plan to have a final agreement executed with the
recommended and Assembly approved Respondent by June 21, 2019.
a.Unsuccessful Respondents have up to June 3, 2019 to submit a protest to the Notice
of Intent to Award provided to the recommended Respondent.
b.Protests can be submitted by e-mail followed by a formal letter signed by an official
with the organization that has signatory authority.
c.The KIB Engineering and Facilities Director will make an initial decision on the
protests that were received and provide notification to the Respondent(s) involved.
Any appeals following the initial decision will be forwarded to the Solid Waste
Advisory Board (SWAB) for discussion and final decision.
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Request For Proposal
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
5.10Contract Award
It is anticipated that the Borough Assembly will award the final contract on May 2, 2019.The
Contractwillbeawardedbasedonbest value(as defined by the criteria in Table 3).KIB
reserves therighttoaward a contracttothelowestresponsiblebidderwhoseproposalis
themostresponsivetotheneedsoftheKIB.
The winning Respondentwill be required to submit to the Borough within60 days after the
Notice of Intent to Award the following documentation:
1.Final Transition Plan
2.Customer Complaint Protocol (procedures for addressing customer complaints)
3.Customer Billing Procedures
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
APPENDIX A –SAMPLE COMMERCIALCOLLECTION CONTRACT
This Appendix includes the following items:
SampleCollection Contractto be executed between the Kodiak Island Boroughand the
selectedcontractor.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
SAMPLE COLLECTIONS CONTRACT
TABLE OF CONTENTS
RECITALS.......................................................................................................................... 35
SECTION 1 EXCLUSIVE CONTRACT..............................................................................35
SECTION 2 REPRESENTATIONS AND WARRANTIES ..................................................36
2.01 Contractor’s Representations and Warranties......................................................36
2.02 Integration.............................................................................................................37
SECTION 3 TERM OF CONTRACT..................................................................................37
3.01 Initial Term............................................................................................................37
3.02 Specific Provisions to Survive Term......................................................................38
3.03 Contractor's Obligations Upon Expiration or Termination......................................39
SECTION 4 TRANSITION PLANNING..............................................................................37
4.01 Transition Plan......................................................................................................39
SECTION 5GENERAL SCOPE OF CONTRACTOR DUTIES..........................................40
5.01 Collection and Transfer of Refuse.........................................................................40
5.02 Customer Service................................................................................................. 40
5.03 Fee Collection and Financial Reporting................................................................40
5.04 Collection and Transfer of Recyclable Cardboard Material................................... 41
SECTION 6SPECIFIC COLLECTION DUTIES................................................................41
6.01 Mandatory Service................................................................................................41
6.02 Collection from Refuse Carts................................................................................41
6.03 Collection from Dumpsters, Roll-Off Containers, or Compactors..........................42
6.04 Bulky Items...........................................................................................................44
6.05 Emergency Services.............................................................................................44
6.06 On-Call, Temporary Dumpster, and Roll-Off Collection Service............................45
6.07 Container Integrity Evaluation...............................................................................45
SECTION 7 DISPOSAL OF COLLECTED REFUSE........................................................46
7.01 Transportation of Collected Refused to KIB Landfill..............................................46
SECTION 8 FUTURE RECYCLING PROGRAM SERVICE..............................................46
8.01 General .................................................................................................................46
8.02 Prospective Services............................................................................................46
8.03 Methods................................................................................................................47
8.04 Equipment and Personnel.....................................................................................47
8.05 Final Disposition of Recyclable Materials..............................................................47
8.06 Documentation......................................................................................................47
8.07 Records and Reporting.........................................................................................48
8.08 Recyclables Processing and Marketing................................................................48
SECTION 9MISCELLANEOUS PERFORMANCE OBLIGATIONS................................. 48
9.01 Procedures for Missed Collections........................................................................48
9.02 Customer Complaints...........................................................................................48
9.03 Unpermitted Waste Screening (or Recyclables if Applicable)...............................49
9.04 Contract Service Exceptions.................................................................................50
9.05 Other Special Customer Services.........................................................................50
9.06 Contract Service Assets........................................................................................51
9.07 Service Standards................................................................................................52
9.08 Billing and Accounting Practices...........................................................................54
SECTION 10RECORDKEEPING AND REPORTING......................................................55
10.01 Acknowledgement............................................................................................55
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
SAMPLE COLLECTIONS CONTRACT
TABLE OF CONTENTS(CONTINUED)
10.02 Records............................................................................................................55
10.03 Reporting..........................................................................................................56
10.04 Financial Records and Reports........................................................................57
SECTION 11CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES................57
11.01 Contractor Service Fee Schedule.....................................................................57
11.02 Contractor’s Costs Covered by Service Fee.....................................................60
11.03 Adjustment of Contractor Service Fee.............................................................. 61
SECTION 12MISCELLANEOUS PERFORMANCE OBLIGATIONS...............................66
12.01 Compliance With Applicable Laws.................................................................... 66
12.02 Contractor’s Personnel..................................................................................... 68
12.03 Communication With KIB.................................................................................. 68
SECTION 13 INDEMNIFICATION, INSURANCE, LETTER OF CREDIT..........................68
13.01 Indemnification................................................................................................. 68
13.02 Required Insurance.......................................................................................... 69
13.03 Payment Security.............................................................................................74
13.04 Guaranty Agreement......................................................................................734
13.05 Assurance of Performance...............................................................................74
SECTION 14 CHANGES IN SCOPE OF CONTRACT OBLIGATIONS ............................75
14.01 Changes to Performance Obligations.............................................................755
14.02 Proposal Requirements....................................................................................75
SECTION 15BREACH OF AGREEMENT, DAMAGES, AND DEFAULT.........................76
15.01 Liquidated Damages.........................................................................................76
15.02 Compensatory Damages..................................................................................77
15.03 Defaults............................................................................................................77
15.04 Excused Breaches and Defaults.......................................................................77
15.05 Remedies Upon Breach.................................................................................... 81
15.06 Additional Compensatory Damages................................................................. 83
15.07 Waivers............................................................................................................ 84
15.08 Costs................................................................................................................ 84
15.09 KIB Right To Perform....................................................................................... 85
SECTION 16 SUSPENSION OR TERMINATION OF CONTRACT...................................85
16.01 KIB’s Right to Suspend or Terminate................................................................85
16.02 Criminal Activity................................................................................................87
SECTION 17 TRANSFER OF CONTRACT......................................................................88
17.01 Transfer by Contractor......................................................................................88
SECTION 18THE PARTIES.............................................................................................89
18.01 Independent Contractor....................................................................................89
18.02 Parties in Interest..............................................................................................89
18.03 Binding on Successors.....................................................................................89
18.04 Further Assurances..........................................................................................89
18.05 Actions of KIB in Its Governmental Capacity....................................................89
18.06 Contractor’s Obligations Performed at Its Sole Expense..................................89
18.07 Parties’ Representative.....................................................................................89
18.08 Due Diligence................................................................................................... 91
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
SAMPLE COLLECTIONS CONTRACT
TABLE OF CONTENTS(CONTINUED)
18.09 No Use of KIB Name........................................................................................ 91
18.10 Subcontractors................................................................................................. 91
SECTION 19 AMENDMENT..............................................................................................92
19.01 Amendments. ...................................................................................................92
SECTION 20 NOTICES, CONSENTS, AND APPROVALS..............................................92
20.01 Notices.............................................................................................................92
20.02 Writing Requirements.......................................................................................93
20.03 Exercise of Options..........................................................................................93
SECTION 21INTEGRATION, GOVERNING LAW, AND VENUE.....................................93
21.01 Integration........................................................................................................93
21.02 Governing Law................................................................................................. 94
21.03 Severability.......................................................................................................94
21.04 New Contract....................................................................................................95
21.05 Venue...............................................................................................................95
21.06 Costs................................................................................................................95
SECTION 22 ADDITIONAL TERMS AND CONDITIONS.................................................95
SECTION 23 DEFINITIONS..............................................................................................96
SECTION 24 EXECUTION..............................................................................................116
EXHIBIT A: INVITATION TO BID
EXHIBIT B: LIQUIDATED DAMAGES
EXHIBIT C: CONTRACTOR'S PROPOSAL DOCUMENTS
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
CONTRACTFORRESIDENTIALANDCOMMERCIALSOLID
WASTECOLLECTIONANDRECYCLINGSERVICES
ThisContractforSolid WasteCollectionandRecycling Services ("Agreement")ismadeand
enteredintothis_____________________ dayof_____________________, 2019
("Effective Date")byandbetweentheKodiakIslandBorough("Borough"or "KIB"), a
second class boroughorganizedunderandlawsoftheStateof Alaska, and
_______________________________ ("Contractor"), anAlaska corporationauthorizedto
dobusinessintheStateof Alaska, collectively referred toas the Parties.
RECITALS
WHEREAS,theBorough,pursuantto AS. 29.35.210(a)(4),is authorizedtoprovidefor
garbage,solidwaste,andsepticcollection anddisposalon a non-areawidebasis;and,
WHEREAS,theBorough,pursuanttoChapter 8.25oftheKodiakIslandBoroughCode,
regulatesthemanagementofmunicipalsolidwaste,includingitsstorage,collection,
processing,recovery, anddisposal;and,
WHEREAS,theBoroughdoes so toprotectthepublicsafety,healthandwelfareof the
peopleoftheBorough,toprotect,preserve,aridenhancetheenvironmentwithinthe
Borough,andtoprovideforfiscallyresponsiblesolidwastemanagement;and,
WHEREAS,theContractorsubmitted a proposaltotheBoroughinresponsetoanRFP
thatwas issued toidentifypartiesqualifiedtoadministerthesolidwaste services and
recyclingprogram;and,
WHEREAS,basedupontheinformationandrepresentationsset forthintheContractor's
proposal,theBoroughhasdeterminedthattheContractoristhelowestresponsiblebidder;
and,
WHEREAS,thePartieswishforContractortoadministertheBorough'ssolidwasteand
recycling program,subjecttothetermsandconditionssetforthinthisAgreement;and,
NOW,THEREFORE,inconsiderationofthemutualpromises, covenants,andagreements
containedherein,andthemutualbenefitsconferredhereunder,thereceiptandsufficiency
ofwhichareherebyacknowledged,theBoroughandtheContractoragreeasfollows:
SECTION1:EXCLUSIVE CONTRACT
1.01Exclusive Right and Privilege to Provide Contract Services.The KIB grants
Contractor the exclusive right and privilege, together with the obligation to provide, Contract
Service in the Contract Service Areaconditioned on Contractor being at all timesready,
willing, and able to meet each and every Performance Obligation.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
SECTION2: REPRESENTATIONS AND WARRANTIES
2.01Contractor’s Representations and Warranties.
a.Status.Contractoris a corporationdulyorganized, validlyexistingandingood
standingunderthelawsoftheStateofAlaska andisinallrespectsqualifiedto
dobusinessandperformtheContract Services withintheState.
b.Authorityand Authorization.Contractorhasfulllegalright,power and
authoritytoexecuteanddeliverthisContractandsatisfyitsPerformance
Obligations.ThisContracthasbeendulysignedanddeliveredbyContractorand
constitutes a legal,validandbindingobligationof Contractorenforceableagainst
Contractorinaccordancewithits terms.
c.NoConflicts.NeithertheexecutionnordeliverybyContractorofthisContract,
the performancebyContractorofitsPerformanceObligations,northefulfillment
byContractoroftheterms andconditionsofthisContract:
(1)Conflictswith,violatesorresultsinbreachofanyApplicable Law;
(2)Conflictswith,violatesorresultsin a breachofanytermorconditionsof any
judgment,orderordecreeofanyRegulatoryAuthorityoranyagreement or
instrumenttowhichContractororanyofitsAffiliatesisa partyorbywhich
ContractororanyofitsAffiliates'propertiesorassetsarebound,or
constitutes a defaultthereunder;or
(3)Willresultinthecreationorimpositionofanylien,chargeorencumbrance
ofanynaturewhatsoeveruponanyofthepropertiesorassetsofContractor.
d.NoApprovalsRequired.Noapproval,authorization,license,permit,order,
consent,declaration, registrationorfilingwithanygovernmentalor
administrativeauthority, commission, GoverningBody,agencyorinstrumentality
isrequiredforthevalidexecutionand delivery ofthisContractbyContractor,
exceptthosethathavebeendulyobtainedfromitsBoardof Directors orother
governingbody.
e.NoLitigation.Contractorwarrantsthatthereisnocurrent,pending,or,tothe
bestofContractor'sknowledge,threatenedaction,suit,proceedingor
investigation,eitheratlaworinequity,beforeorbyanycourt,governmental
authority, commission, governingbody,agency orinstrumentality,byoragainst
Contractorwhereinan unfavorabledecision,rulingorfinding,inanysingle case
orintheaggregate,wouldadverselyaffecttheperformancebyContractorofits
obligationsunderthisContractorinconnectionwiththetransactions
contemplatedbythisContract,orwhichinanywaywouldadverselyaffectthe
validityorenforceabilityofthisContractoranyotheragreementorinstrument
enteredintobyContractorinconnectionwiththetransactionscontemplatedby
thisContract.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Contractorfurtherwarrantsthatthereisnoaction,suit,proceedingor
investigation,eitheratlaworinequity,beforeorbyanycourt,governmental
authority, commission,board,agencyor'instrumentalitypendingorthreatened,by
oragainst KIB byContractor.
f. DueDiligence.Contractorwarrantsthatithasconducted such independent
investigation,examinationand research oftheconditionsand circumstances
surroundingthis Contract,includingthebestandpropermethodsofprovidingthe
Contract Services (includingthetypesofContract Services),labor,equipmentand
materialstoensureitsabilitytoprovidetheContract Services accordingtothe
termsandconditions setforthherein. Contractoragreesthat itwillmakenoclaim
against KIB basedonanygoodfaithestimates,statementsorinterpretationsmade
byanyofficer,employeeoragentofKIBthatproves tobeinanyrespect
erroneous.
g.CompliancewithApplicableLaws.Contractorfurtherrepresentsandwarrants
thatithasfully compliedwithallApplicableLaws,includingwithoutlimitationany
andalllawsrelatingtoconflictsofinterest,inthe course ofprocuringthis
Contract.
h.TruthandAccuracyofApplication.Contractorwarrantsthattheinformation
providedintheproposal itsubmittedinresponseto KIB' s RequestforProposals
forthisContract,togetherwithanyaddendathereto,includingallamendments,
clarifications,andothercommunicationsfurnishedto KIB aspartofthat
proposal,istrue,accurateandcomplete.
i.Updates to ContractorDocumentation.Contractoragreestopromptlynotify
KIB ofanychangein circumstance thatrendersuntrueanyinformation
representedto KIB aspartofthecompetitiveprocurementprocessgiving rise to
theawardofthisContract,andshallalsodo so intheeventthatitdiscoversthat
anyrepresentationto KIB wasotherwiseerroneous.
2.02Integration.
Thisinstrument,aswellasallappendicesandamendments,setforththeentire
agreementofthe parties.Thereexistnoother promises, terms,conditions,or
obligationsotherthanthosecontainedherein,andthisContractshallsupersedeall
previouscommunications,representationsoragreements,eitheroralorwritten,
betweenthepartieshereto.
SECTION3:TERM OF CONTRACT
3.01 Initial Term.
a.Contract Commencement Date and Expiration of Term. The Contract Term
shall commence on July 1, 2020(“Commencement Date”) and, unless extended,
shall expirein 7 years on June 30, 2027(“Termination Date”).
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
b.Collection Commencement Date.The Collection Commencement Date is July
1, 2020.
c. Short-term extension. On or before 30 days prior to the expiration of the Term
whether original under subsection a) or extended under subsection d), KIB, in its
sole discretion, may extend the Term for up to six months.
d. Mutual Option to Extend Term. On or before 60 days prior to the following dates:
(1) expiration of the Initial Term under subsection a),
(2)the extended Term under subsection b), or
(3)a portion of the maximum allowable extended Term under this subsection,
KIB, in its sole discretion, may incrementally extend the Term for up to 3 years
in any combination of the following number of years (suchas 1 +2, 1+1+1;
2+1).
3.02Specific Provisionsto Survive Term.
The following provisions of this Contract will survive the Term:
a.all acknowledgements, representations and warrantiesof the Parties in this
Contract;
b.all Indemnities;
c.Contractor Payment Obligationsor claims therefore;
d.all Contractor’s Performance Obligations and KIB’s rights with respect to Records,
including giving KIB a copy of Records, or allowing KIB to copy, inspect and audit
Records, including:
certificates of Insurance or other evidence of Insurance coverage (such as
endorsements extending coverage of claims made insurance policies), and
Contract Service Asset Inventory and Contract Service Asset
Documentation (for example, withrespect to Refuse Carts that KIB has the
right to acquire).
e.all Contractor’s Performance Obligations and KIB’s rights with respect to Reports;
including submitting final Reports;
f. providing endorsements extending coverage of claims made insurancepolicies,
if IB waives the claims made requirement and allows claims made insurance
policies;
g.any other provision that expressly states that it survives the Termination Date
(such transfer of Cart ownership to KIB); and
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
h.any right of either Party vested and any obligation of either Parties accrued before
the Termination Date.
3.03Obligations Upon Termination or Expiration.
a.SaleorLeaseofContractServiceAssets.Upon termination or expiration of
this Agreement, Contractor shall within 10 days enter into good faith negotiations
to permit KIB or its newly selected contract hauler to purchase or leasethose
Contract Service Assets, including Refuse Containers, used and owned by
Contractor within the Service Area. As part of any such purchase or lease
agreement, Contractor shall deliver any and all Contract Service Asset
Documents, including, but not limited to: manufacturers warranties, maintenance
agreements, financing documents, and recorded financing statements, if any.
b. ContractorRemovalofRefuseContainers.If the Contract Service Assets are
not sold or leased to KIB upon termination of this Agreement, Contractor shall
remove all its Refuse Containers from the Service Area within 90 days
c.SurvivalofObligations.Contractor'sobligationsunderthis Section shall
survive theterminationorexpirationofthisAgreement,oranyextensionthereto.
SECTION4: TRANSITION PLANNING
4.01Transition Plan.
a.Contractor'sAcknowledgement.Contractoracknowledgesthatitisofthe
utmostimportanceto KIB thatthetransitionfrom KIB' s currentsolidwaste
servicesprovidertotheContractorproceedssmoothly,andwithoutany
significantinterruptionin services. Toensurethecontinuedsatisfactionof
Customers, itshall,submit their transition plan along with their proposal. To be
reviewed and taken into consideration when scoring is done.
(1)TimelyCollection ateachCustomer's Premise;
(2)Accurate billingforSpecial Service Surcharges;
(3)EfficientdistributionofRefuseContainers;
(4)ThatCustomerpreferencesaretakenintoaccountwithrespecttoany
modificationstopick updaysortimes,thescopeof services, orprogram
specifications;and
b.ContractorTransition Plan. The Contractor shall submit a Preliminary Transition
Planfor KIB' s approval at the time of the submission of their proposal. The Final
TransitionPlan will be submitted for KIB’s approval within sixty (60) days of the
Notice of Intent to Awardwhich theContractorshallbe able to implementin a
mannersatisfactorytoKIB at the commencement of the contract.The Transition
Plan will provide detailsfor responding to Customer complaints and inquiries.
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
c.Compliance with Transition Plan.Contractor will fully implement itsTransition
Plan,andshalldo so in atimely manner. Contractor will directemployeesto
workovertimeand/oraddextra shifts. as necessary, withoutanyincreasetoits
Contractor ServiceFee to ensure compliance with the Plan.Contractor agreesthat
it will, ona weekly basis. submittoKIBwrittenstatusreportsin a formand
containing such informationasis satisfactory toKIB. whichshallcommence no
laterthantheFridayof the week following the ContractCommencement Date.
Onthe first KIB BusinessDayeach week. andpromptlyupon KIB request
thereafter. Contractorwillmeetwith KIB toreviewthestatusofitsimplementation
of theTransitionPlan.
SECTION 5:GENERAL SCOPE OF CONTRACTOR DUTIES
5.01Collection and Transfer of Refuse.Subject to the conditions contained herein,
Contractor shall, among other things:
a.ProvideRefuse ContainerstoCustomers;
b.ProvideResidentialandCommercialCollection service;
c.CollectMunicipalSolidWastegeneratedinthe Service Area;
d.DeliverMunicipalSolidWaste totheKIBLandfill.
5.02 Customer Service. Subject to the conditions contained herein, Contractor shall,
among other things:
a.ServeastheprimarypointofcontactforCustomers;
b.ResolveCustomercomplaintsin a timelymanner;
c.ReportCustomercomplaintsto KIB; and,
d.PerformitsCollectionandTransferdutiesin a professionalandcourteous
manner.
5.03 Fee Collection and Financial Reporting.Subject to the conditions contained herein,
Contractor shall, among other things:
a.OnbehalfofKIB,chargeCustomers a feeorfeesinthe amountsdirectedby
KIB;
b.Remitto KIB such portionsofthosefeesasdirectedherein;
c.Maintaindetailedfinancialrecordsregardingthebilling andcollectionoffees;
and,
d. Issue Reportsto KIB inthemannerandatthetimesdirectedherein.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
5.04Collection and Transfer of Recyclable Cardboard Material.Subject to the
conditions contained herein, Contractor shall, among other things:
a.ProvideCardboard Recycling ContainerstoCustomers;and
b.Deliver Cardboard Recycling Containers to the KIB designated recycling
facility for processing.
SECTION6:SPECIFIC COLLECTION DUTIES
6.01Mandatory Service.
a.ContractoracknowledgesthatContractorisrequiredto chargetheowneror
occupantof a Premises a Service Fee,regardlessofwhetherthatowneror
occupantself-haulsSolidWasteanddiscardsitintheDumpsterandRoll-Off
Containerat KIB landfill, orutilizes Services atCustomer's Premises.
b.IfanyonenotifiesContractorinwritingthatheorshewishestopersonallystore,
collect, transportanddisposeofSolidWastegeneratedonthatperson's
Premises,(referred toas"self-haul"),Contractormayneverthelesschargethat
person aContractor Service Feecommensuratewiththegallonequivalent(32,
64or96 gallons)ofSolidWastethattheself-haulCustomerdiscardsatthe
DumpsterorRoll-OffContainerlocatedat KIB Landfill,asestimatedby a KIB
employee.
c. MandatoryServiceNotice.Withinseven(7) Service Daysafter receiving notice
(basedonContractor'sdrivers'observations,informationandbelief,orotherwise)
that a formerlyunoccupied Premise becomesoccupied,orthattheindividuals
occupyingthe Premises havechanged, Contractorwillgivewrittennoticetothe
owneror occupantofthat Premises that Service isrequiredunlessContractorhas
alreadyreceived a requestfor Service atthatPremise, or KIB revokes such
provisionsofthe KIB Codethatrequiremandatory Service.
6.02Collection From Refuse Carts.
a.AutomatedorSemi-AutomatedCollection.ContractorwillCollectallRefuse
CartsusinganAutomatedorSemi-Automatedmanner."Automated"meansthat
RefuseCartsareliftedfromtheirSet-OutSite, emptiedandset backdownattheir
Set-OutSitebymechanicalmeans. "Semi-Automated" meansthatRefuseCarts
arerolledbyContractor'semployeesfromtheirSet-OutSitesintopositionnear
theCollectionVehicle;lifted,emptiedandsetbackdownbymechanicalmeans;
andreturnedby such employeestotheirSet-OutSites.
b.MandatoryCollectionfromRefuse Carts.BeginningontheCollection
CommencementDate,andon a weeklybasisthereafter,Contractorshallcollect
allRefuseplacedinCartslocatedatResidential,Multi-familyandCommercial
Premises withintheCityofKodiak,or such otherareasasmaybedesignatedby
KIB in a NoticetoContractor,ontheRegularlyScheduledCollectionDay.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
c.Refuse Cart Options.
(1)StandardOption.UnlessContractormustprovideRoll-OffContainers
pursuanttoSection 6.02,itshall provideeach Premises withone64-gallon
capacityRefuseCartforthechargelistedonthe Service FeeSchedule
in Section 11.01,exceptiftheowneroroccupantofthat Premises directs
Contractortoprovide a differentnumberorcapacityofCartsunder
followingSubsectionc..(2).
(i)Ifa Premise fallswithin a Borough-designated"BearAware"area,it
shallwithoutexceptionbe excluded from receiving aroll cart.
(2)CustomerRequestsforOtherorAdditionalRefuse Carts. Contractorwill
provideCustomerswithRefuseCartsinalternativecapacityoptions offered
onthe Service FeeSchedule (such as32-or96-gallonRefuse Carts)
atnochangein Service Fee.Additional carts shallbeprovidedupon
request,witheachadditional cart pricedatthe correspondingService Fee.
d.Cart Rollout Service.
(1)Scopeof Service. Uponrequest,ContractorwillprovideRollout Serviceto
Customers, asfollows:
(i)WithoutSurcharge.Rollout service shallbeprovidedtoSenior
CitizensandDisabledCustomers withoutsurcharge,ifthe Customer
certifiesthatnoable-bodiedpersonresidesatCustomer'spremise.
(ii)WithSurcharge. Ifrequested,rolloutserviceshallbeprovidedtoall
otherCustomers,whoshallbechargedthesurchargesetforthonthe
Contractor Service FeeSchedule.
6.03Collection From Dumpsters, Roll-Off Containers, or Compactors.
a.Residential, Commercial, or Multi-Family Collection.Generally beginningon
theCollectionCommencementDate,ContractorwillprovideallMulti-Familyand
CommercialCustomerswithinthe Service Area witheitherResidentialRoll-Off
ContainersorDumpsters,forwhichCustomersshallbechargedinaccordance
withtheContractor Service FeeSchedulein Section 11.01. Residential
Customerswhose Premises arelocatedwithintheportionofthe Service Area
outsidetheCityofKodiakshallalsobeprovidedwith a ResidentialRoll-Off
ContainerorDumpster. ContractorwillcollectRefusediscardedthereinatleast
weekly, on the RegularlyScheduledCollection Day(s) or on alternateoradditional
daysasagreedtobetweenContractorandtheCustomer.
b.DumpsterOptions.
(1)StandardOption.ContractorwillprovideeachCommercial Premise andMulti-
Family Premise withone2.0 cubicyardcapacitydumpstertobeCollected
onceweeklyforthechargelistedonthe Service FeeSchedulein Section
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
11.01,subjecttothefollowingexceptions:
(i)Ifa Premise fallswithin a Borough-designated"BearAware"area,itshall
withoutexception receive a bear-resistantDumpster.
(ii)ACustomermaydirectContractortoprovide a Dumpsterofalternate
capacity,oroneormoreRefuseCartsorRoll-Off Containers,subject
tothechargesprescribedbytheContractorService FeeScheduleand
exclusion prescribed by Section 6.02(c)(1)(i). A Customermayalsodirect
Contractorto, notwithstandinganyRegularlyScheduledCollection
Day(s), collectrefusefromtheCustomer's Premises onalternateor
additionaldaysasagreedtobetweentheContractorandCustomer,and
subjecttotheContractor Service FeeSchedule.
(iii)ShouldtheContractor,inits sole discretion,determinethatthereis
insufficientroomat a premise toplaceorsafelycollectone or more
dumpstersforeachcustomerusingthecorresponding Set-Out site,the
Contractorwilleither:
A. Provideoneormore Cartsofthecapacityandnumberthateach
Customerrequirestosafelyandadequately store itsdiscarded
RefusependingCollectionsubject to the exclusion prescribed by
Section 6.01(c)(1)(i); or.
B. AllowoneormoreCustomers toshare a Dumpster.
(2)Dumpster Locks.Should a Customer so request,Contractorshallpromptly
providedumpsterLocks,whichshallbesubjecttoany surchargesetforthon
theContractor Service FeeSchedule.
c.Compactors.Contractorisnotobligatedtoprovide a Compactortoany
Customer.However,onrequestoftheowneroroccupantof a Commercialor
Multi-Family Premise, ContactorwillCollectallRefuseplacedinsideeach
CompactoratthefrequencyrequestedbythatCustomerand forthechargelisted
onthe Service FeeSchedule in Section 11.01.
d.Roll-Off ContaineratKIBLandfill.BeginningontheCommencementDate,
Contractorwilldeliver a DumpsterorRoll-OffContainerinanycapacityprovided
onthe Service FeeSchedulein Section 11.01, asrequestedby KIB, tothe
locationspecifiedby KIB atthe KIB Landfill. Contractorwillreplacethat
DumpsterorRoll-offContainerwith anotherDumpsterorRoll-OffContainerof
anyothercapacity providedonthe Service FeeSchedule,withintwo(2) Service
Daysof KIB' s request.Contractorwillprovide KIB withthe Service prescribed
inSection 6.03(a)(includingcontainerrepairandmaintenance),asif KIB were
a Customer.BeginningontheCollectionCommencementDate,Contractorwill
CollectallSolidWasteplacedthereinatthefrequencyagreedtoby KIB andthe
Contractor, anddisposeofitatthe KIB Landfill,withoutchargeto KIB.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
e.Cardboard Recycling Containers.BeginningontheCommencementDate,
Contractorwilldelivera specially fabricated Cardboard Recycling Container in any
capacity providedonthe Service FeeSchedule in Section 11.01, at the
designated locations specified by the KIB. Contractorwillcollectcardboard
recyclable material discarded thereinatleast weekly, on the Regularly
ScheduledCollection Day(s) or onalternateoradditionaldaysasagreedto
betweenContractorand the KIB to ensure that each Cardboard Recycling
Container is promptly emptied when container is at capacity.
6.04Bulky Items.
a.ReportingBulkyItems.Contractor'semployeesmustpromptly notifyContractor
ofanyBulkyItemsthattheyobservediscardedat a DumpsterSet-OutSite.
b.On-CallCollectionServiceandFees.Contractormust,withinthree(3)days
of a Customer'srequest,collect Bulky Itemswith maximum allowable
dimensions of 4 × 5 × 6 cubicfeetthatare discardedat a Set-OutSite.
Customersshallbeentitledtoone such pickupeachmonth;however,Contractor
shallchargeCustomersthesurchargelistedonthe Contractor Service Fee
Schedulein Section 11.01 foreachadditionalpickupof Bulky Itemsthatoccurs
withinthesamecalendarmonth.
c.DiversionProgram forBulkyItems.Contractorwillusereasonablebusiness
effortstodivertallbulkyItemsthatitcollects. Contractorshalldeliverallbulky
Itemsthatitdoesnotdivertto a facilityapprovedby KIB.
6.05Emergency Services.
a.NatureofEmergencyServices.Within24hoursofnoticeby KIB, whetheroral
orwritten,Contractorwillprovideemergencyservicesbeyondthescopeofthe
Contract Services atthetimesandtotheextentdirectedby KIB, including
providingvehicles, drivers andother equipmentandpersonneltocleanupSolid
Wasteandotherdebrisconsequentuponnaturaldisasters such as
earthquakes,storms, floods,riotsandcivildisturbances,forwhichContractor
willbecompensatedContractor'sreasonableReimbursement Costs. Tothe
fullestextentpossible,Contractorshallseek KIB' s preapprovalpriorto incurring
anyexpensesrelatedtotheprovisionofemergency services.
b.Reporting.Contractorwillcooperatewith KIB, theState,andfederalofficialsin
filinginformationrelated to a regional,stateorfederaldeclaredstateof
emergencyordisasterastowhichContractorhasprovided services underthis
Chapter.
c.EmergencyBackupServicePlan.Contractorwillsubmitanemergencybackup
service planto KIB sixty(60)dayspriortotheContractCommencementDate,
whichshallbesubjectto KIB's approval. Contractorshallimplementthatplanif,
duetoUncontrollable Circumstances orforanyreasonwhatsoever,Contractor
fails, refuses, oris unablefor a periodof48hourstocollectand/oratanytime
transportSolidWasteoranyportionthereofto theapplicableSolidWaste
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
ManagementFacility,andthe KIB Managerdetermines such failurereasonably
presents a dangertothepublichealth,safety,orwelfare.
6.06On-Call Temporary Dumpster and Roll-Off Collection Service.
a.ContainerDelivery.Uponrequest,Contractorwilldeliver a DumpsterorRoll-
OffContainer,inanynumberandsizeavailablepursuanttotheContractor
Service Fee Schedule, at the following times:
(1)Onthesame Service DayifContractorreceives a requestbefore10 a.m.
onthat Service Day;
(2)Onthenext Service DayifContractorreceives a requestafter10 a.m. but
before 4 :00p.m.on a Service Day;and,
(3)Withintwo Service Days, ifContractorreceives a requestafter4:00 p .m.
on a Service Day.
b.Collection.BeginningontheCollectionCommencementDate,Contractorwill
collect allRefuseand/orConstructionandDemolition(C&D) Debrisdeposited
ina DumpsterorRoll-OffContaineratthefrequencyrequestedbytheCustomer
for thecorrespondingchargeslistedontheContractor Service FeeSchedulein
Section 11.01.
c.DiversionofConstructionandDemolitionDebris to KIBLandfill.The
Contractor shalluseReasonable BusinessEffortstoDivertConstructionand
DemolitionDebrisfromdisposal.IfContractorcannotdivert Construction and
DemolitionDebrisfromdisposalusingReasonableBusinessEfforts,itwilldeliver
itto KIB Landfill,subjectto thesameobligationsthatContractorhas withrespect
toRefuseunderSection7.
d.ContainerPickup.Contractorwillpickup such DumpsterorRoll-OffContainer
withintwo(2)ServiceDaysof a Customer'srequestorothertimeagreedto
betweenContractorand Customer.
6.07Container Integrity Evaluation.
a.Roll-Off ContainerEvaluation.Contractor’s employees must visually inspect
Residential Roll-Off Containers monthly for significantdeficiencies that would
compromise the structural integrity of the container and/or allow liquid generated
from Refuse in container to escape freely.
b.Annual Residential Roll-Off Container Evaluation. Contractorwill accompany
the KIB Representative or designee onan annual inspection of the Residential
Roll-OffContainers to determine the need for repair or replacement.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
SECTION7:DISPOSAL OF COLLECTED REFUSE
7.01Transportation of Collected Refuse to KIB Landfill.
a.KIBLandfill.ContractorwilltransportanddeliverallRefusethatitCollectsto
the KIB Landfill.ContractorwillcoordinatethatdeliverywithHolidayCollection
schedulesandclosuresforrepairandmaintenance. ContractorwillkeepRefuse
thatitCollectsatResidential Premises, whetherinCarts,Dumpsters,orRoll-Offs,
separatefromRefusethatitCollectsatCommercialorMulti-FamilyPremises and
willnotcomminglethatRefuseinoneVehicle.
b.ComplianceandCooperation. ContractorwillensurethatitsVehiclesare
capableofpassinginandoutofthe doorofthebalerbuildingatthe KIB
Landfill.Contractorwillcooperatewith KIB Landfilloperators, andshallcomply
withallrulesineffectatthe KIB Landfill,including,butnotlimitedto:
(1)DeliveringRefuseonlyatthetimesandonthosedaysspecifiedby KIB;
(2)FollowingdirectionstounloadCollectionVehiclesindesignatedareas;
(3)Accommodating KIB Landfilloperationsandmaintenanceactivities;and,
(4)Complyingwith KIB's UnpermittedWasteexclusionprograms.
c.DisposalFees. Contractorwillpayall KIB LandfillDisposalfees,including the
feesforDisposalofRefusethatContractorCollectsfromRoll-OffContainersand
Dumpsterslocatedatthe KIB landfill.
SECTION8:FUTURE RECYCLING SERVICES PROGRAM
8.01General.Contractoracknowledgesthat,subject to theprotocolssetforthatSection
14ofthisAgreement, KIB mayalsorequireContractortoimplement a Recycling
collectionprogram.Inthatevent, KIB will requestthatContractorsubmit a proposal
toimplement such Recyclingcollectionprogram,whichitshall review andconsider
priortorequesting proposalsfrom,ornegotiatingwith,anyother Person forthe
provision ofthese services. However,ifKIBandContractordonotreachagreement
bytheendoftheperiodspecifiedinSection14, KIB shallbeentitledtotakeany such
otheractionsasmaybepermissiblepursuanttothetermsofthisAgreement.
8.02 Prospective Services.IfKIB selectsContractortoprovideRecycling services,
Contractorshallsupplyalllabor,equipment,personnel,quarterlyreports,and
paymentinvoicesin a timelymannerasoutlinedinthisAgreement.TheContractor
shallagreetoperformall services necessaryfortheprocessingandshipmentof
recyclablematerialsthatitcollectswithintheCityofKodiakand KIB. Contractor
willcollectand processcardboard,mixedpaper/paperboard,newspaper,plastic,
aluminumcansandofficepaper.Recyclablematerialdoesnotincludelargemetal
items such asvehicles,partsofvehicles,appliancesorhomeconstructiontype
ofsiding. ContractorwillimplementtheprocessingmethodsandRecyclables
collectionasdescribedinits RFP Response (Proposal)andthefinaladdendumand
coverall costsassociatedwithContractor'scollection andhandlingofRecyclables.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
8.03 Methods. Contractorwilladheretothecollectionplanandprocessingmethods
baseduponitsRFP Responseandanyaddendathereto.
8.04 Equipment and Personnel. TheContractorhasidentified,initsRFPResponse
andanyaddendathereto,theequipmenttobeusedinthecollectionandprocessing
ofRecyclables.Thisidentificationshall includetheminimumfollowinginformation:
a.Equipmenttype;
b.Equipmentquantities;and,
c.Availabilityofbackupequipment.
TheContractorhasalsoidentifiedinitsRFPResponsethenumberof
personnelnecessarytomeettherequirementsofthis Agreement.Personnellisted
shallincludemanagement,supervisory,customer service, equipmentoperators,
collectionpersonnel,etc. Anychangestomanagementpersonnelshallbepromptly
communicatedtoKIB.
8.05 Final Disposition of Recyclable Materials. It shallbetheresponsibilityofthe
Contractortoensurethatcollectedmaterialisprocessedand recycled. Tothis endthe
Contractorshalldocumentthefinaldispositionofthecollectedmaterialaspartofits
quarterlyreportingrequirement.
8.06 Documentation. ContractorshallmaintainthroughoutthedurationoftheAgreement,
andfortwo(2)additional years, documentationonalloftheContract Services
provided.Contractorshallmaintainrecordstosubstantiateallworkperformedand
feesrequested. Such records shallinclude,butnotbelimitedto,daily recordsonthe
poundsofprocessed recyclables, shipmentrecords,and recyclablepickuplocations.
KIB mayrequestthatcopiesorportions ofthisdocumentationbeincluded with
Contractor'smonthlyrequests forpayment.
8.07 Records and Reporting.
a.Records.Contractorwillcollectandrecord,on a dailybasis,tonnage
information,includingthe gross, tare,andnetweightofeachloadofRecyclables
it collects, aswellasthereceiptsfromtheRecyclables processing facilities,in
such a mannerthatContractorand KIB may review theamountofRecyclables
collectedanddeliveredby Contractor onanygiven day.
b. Reports.Contractorwillinclude a summaryoftherecordsfortonnage,andany
additionalinformationrequestedby KIB initsQuarterlyReport,asdescribedin
the KIB Residential and Commercial Solid Waste Collectionand Recycling
ServicesRFPandContractor'sRFP Response.
c.Inventory.Contractorwillsubmitanupdatedinventoryof Service Assets toKIB
on July 1 ofeachyearduringtheContractTerm,whichshallincludethefollowing:
(1)Ageneraldescriptionofitsmaintenanceyards,operationsfacilities,dropoff
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
locations,ContractorOffice,andanyotheradministrativeand customer
service offices;and,
(2)AlistofVehiclesdescribedbytype,includingmanufactureandmodel
numberforcab, chassis andbody;descriptivenotation (i.e. front-endloader,
compactor,etc.);number;DMVlicensenumber;theageofthe chassis and
body;typeofbody(i.e.,open-top,closed,etc.); typeoffuelused; thedate
ofacquisition; themaintenanceandrebuildstatus;and, leaseor
installmentpurchaseinformation.
8.08 Recyclables Processing and Marketing. Contractormaychangeitsselectionof
Recyclables Processing FacilityandnotifyKIBwithin30daysofdoingso.Ifthe
Recyclables Processing Facilityiswhollyorpartiallyinoperableforanyreason,
includinguncontrollable circumstances, Contractorwillmakeotherarrangementsto
processRecyclablesortotransportthe Recyclablestothe Recyclables Processing
FacilitywithoutincreaseoftheContractorcompensationdespite anyconsequent
additional costs toContractor.
SECTION9:MISCELLANEOUS PERFORMANCE OBLIGATIONS
9.01Procedures for Missed Collections.
a.CorrectiveActionRequired.AbsentContract Service Exceptions,onthenext
Contract Service DayfollowingtelephonicorothernoticetoContractor,
ContractorwillCollectwithoutchargeanycontainerthatContractorshouldhave
Collected,delivered,exchanged, orrepairedbutdidnot. IfContractorfails todo
so, KIB mayprovidetheContract Service itselforthrough a thirdpartyand
Contractorwillreimburse KIB' s ReimbursementCoststhereof.
9.02Customer Complaints.
a.Response.ContractorwillrespondtoallCustomerinquiriesandcomplaints
(includinganyinquiryorcomplaintleftwiththetelephoneanswering service)
within24hoursfollowingnoticetoContractor, andhandleallcomplaints
consistentwiththerequirementsof theCustomerComplaintProtocolsetforthin
this Section.
b.CustomerComplaintProtocol.Contractorwillmaintain,updateasnecessary,
andfollowtheCustomerComplaintProtocol.Uponcommencementofthis
Agreementandinadvanceofallupdates,Contractorwillprovide KIB witha
copyoftheCustomerComplaintProtocolforitsapproval, whichshallnotbe
unreasonablywithheld.
c.ReferraltoKIB.ContractorwillnotreferorforwardanyCustomerto KIB for
resolutionofcomplaintsoranswerstoinquiriesunlessContractorhasmadeall
reasonableeffortstoresolvethematter,hasfailed toreachresolution,andthe
Customer insists. Insuchevent,ContractorshallrefertheCustomertothe
individualspecifiedasthe KIB Representative.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
d.EmployeeTraining. ContractorwilltraineachofitsCustomerservice
employeestofollowtheCustomerComplaintProtocoluponstarting
employment,andperiodicallythereafter.
e.RecordkeepingandKIBAccesstoRecords.Contractorwillmaintain a
writtenrecordofeveryinquiryandcomplaintthatitreceivesrelatedtoits
provisionoftheContractServices,includinginformationrequiredbyKIB,and
provideKIBwitha copyof anysuchinquiriesandcomplaintsthatoccurredin
a month by the15thdayofthesubsequentmonth.ContractorwillallowKIB
accesstocomplaintrecordsatContractor'sOfficeduringContractorOffice
Hours.ContractorwillprovidecopiesofanyCustomercomplaintsandthe
resolutionofthosecomplaints,andotherrelatedRecords, toKIBwithintwo
hoursofKIB'srequest.
f.Certain Customer complaintsmay be directly related to, or require direct input
from, the KIB, and Contractor should not be penalized or incur costs for such
matters.
KIB'sinvoiceforKIB' s ReimbursementCostsshallindicate the following:
(1)thenameandaddressoftheCustomer;
(2)natureofcomplaintorinquiry;
(3)amountof timespentby KIB employeeorrepresentative;
(4)hourlyfeesfor KIB employeesorrepresentatives;and,
(5)cost ofmaterialsorother disbursements,includingphoneand postage
costs, requiredtoresolvethecomplaintoranswerthequestion.
9.03Unpermitted Waste Screening (or Recyclables if Applicable).
a.Protocol.Contractorwilldevelop andimplementan UnpermittedWaste (or
recyclables if applicable)Screening Protocol incompliancewithApplicableLaw,
whichshallbesubmittedto KIB 60 dayspriortothe CommencementDate.
Any amendments to Contractor'sUnpermittedWasteScreeningProtocolshall
besubjecttoapprovalby KIB priortoimplementation.
b.InadvertentDeliveryofUnpermittedWaste to KIBLandfill.If Contractor
inadvertentlydeliversUnpermittedWaste (or recyclables if applicable)to a Solid
WasteManagementFacility,Contractorwill use itsbesteffortstoidentifythe
CustomerthatdiscardedtheUnpermittedWaste (or recyclables if applicable)
andcooperatewiththeSolidWasteManagementFacilityinanyrelated
investigations.ContractorwillcontactanyidentifiedCustomerandprovidethat
CustomerwithinformationonsafedisposalofUnpermittedWaste (or recyclables
if applicable).
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
9.04Contract Service Exceptions.
a.CollectionException.Contractorshallnotbeobligatedto CollectanySolid
WasteintheeventofanyContract Service Exception,asdefinedinSection 23 of
thisAgreement.
b.NoticeofNon-Collection.If ContractordoesnotCollectanySolidWaste (or
recyclables if applicable)dueto aContract Service Exception, Contractormust
completeandleave a Non- CollectionNoticesecurelyattachedto a container
atorneartheSet-OutSite;however,in theeventthatunsafeconditionsdonot
permitContractortodoso,itwillinsteadusebesteffortstoimmediatelynotify
theCustomeroftheunsafecondition,includingleaving a Non-CollectionNotice
ifsafetodoso,ortelephoningtheCustomer.
onthedoorofthe Premise,
(1) A Non-CollectionNoticewithrespecttoSolidWaste (or recyclables if
applicable)thatisnotproperlyplacedinsidecontainersmustcontainthe
followinginformation:
(i)A reminderthattheCustomermustplaceSolidWaste (or recyclables if
applicable),exceptfor BulkyItems,in a closed container;
(ii)AnoticethatContractorisauthorizedtochargethe Customerthe
surchargelistedonthe Service FeeSchedulein Section 11.01
eachtimethe Customersetsout a containerthatisfilledabovethe
containerrimsuch thatitwillnotfullyclose;
(iii) A noticethatContractorisauthorizedtochargetheCustomerthe
surchargelistedonthe Service FeeScheduleeachtimetheCustomer
setsouta containercontaininghouseholdwastethathasnotbeenplaced
within a bag; and,
(iv)InstructionsonhowtheCustomercanacquireadditionalRefuse (or
recycling if applicable) ContainersfromContractor,includingany
additional surcharges, orrequeston-callCollectionof Bulky Items.
(2) A Non-CollectionNoticewith respect toUnpermitted Waste (or recyclables if
applicable), suchashazardouswaste,(items not able to be recycled
within the program if applicable), orunsafematerials,must describe
whereCustomercan disposeoftheUnpermittedWaste (or recyclables if
applicable)orthosematerials, such asatthe KIBLandfillorsomeother
locationasdesignatedby KIB.
(3) Promptlyupon KIB request,Contractorwillinform KIB ofeachCustomer to
whichContractorgave a Non-CollectionNotice.
9.05Other Special Customer Services. UponCustomerrequest,Contractormay
provide specialservicesinadditiontoanyprescribedContract Services following
approvalbyKIB basedonthefollowinginformation:
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
a.A descriptionof services, includingtheirproposedscope;and,
b.Anyadditional surcharge tobechargedfor such service.
9.06Contract Service Assets.
a.Contractor Operations and Maintenance Facilities.
(1)Location. Prior totheContractCommencementDate,Contractorwill secure
possessionanduseof suchoperationsandmaintenancefacilities,including
a localContractorOffice,whichshallbelocatedonpubliclymaintainedroads
withintheBorough.Contractor'sOfficeshallbelocatedinthe KIB orCity of
KodiakattheaddressprovidedinContractorDocumentation.IfContractor
sitesitsoperationsand maintenancefacilitiesinthe KIB orCityofKodiak,it
willdo so in accordance withapplicablelaws,includingzoninglaws,with
ampleingressandegressforvehicles. Contractorwillmaintainitsfacilityin a
neat,cleanandpresentablemanner, including regularsweepingofrelated
groundsforlitter.
(2)KIB Access. KIBanditsdesigneesshallbepermittedtoenterContractor's
operationsandmaintenancefacilitiesorContractorOfficeduringContractor
OfficeHoursupontwo (2) hourspriornotice,andshallbepermittedto
investigate,observe,inspectandreviewContractor'soperationsandContract
ServiceAssets. Contractorwillmakeavailablea managementrepresentative
orotherauthorizedpersonto escort eachKIBdesigneethroughfacilities.
Thisright doesnotlimit KIB' s righttoinspectContractor'sVehicles.
b.Refuse Containers.
(1)RefuseCartsand Dumpsters. Contractorwillmaintainatalltimesa
sufficientnumberofcontainerstoexecuteitsobligationsunderthis
Agreement.Allcontainersshall be onhandandreadyfor service nolater
thanthedateprovidedinContractorTransitionPlan,andshall ensure that
allCartsandDumpstersconformwiththespecificationsdescribedin
ContractorDocumentation,asapprovedby KIB, includingBear Carts. In
addition,Contractorshalllabel carts withuseinstructionsapprovedbythe
KIB foranynew cart user. Basic operatinginstructionswillbehotstamped
onto carts. Contractor provides no express warranty of duration for the roll
carts, and Contractor’s only obligation with regards thereto shall be to provide
and maintain such roll carts in accordance with the contract.
(2)Roll-OffContainers.ContractorwillprovideRoll-OffContainersnolaterthan
thedateprovidedintheContractorTransitionPlan. Contractormayprovide
Roll-OffContainersthatarenotnewif,inthesolejudgmentoftheKIB
Representative,theyareingoodrepairandappearance.
(3)ReplacementContainers.Contractorwillprovide additional andreplacement
containers(otherthanCompactors)asnecessarytoensurethatCustomer
alwayshas a container.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(4)Inventory.Contractorwillprepare a preliminaryinventoryofRefuseCarts
andDumpstersthatContractorwillacquireorsupplyasrequiredbythe
TransitionPlanasContractorDocumentation. In itsnextMonthlyReport
followingdeliveryofanyCart asrequiredbytheTransitionPlan,Contractor will
completeandfinalizetheinventory.IneachAnnualReportfollowing
completionof theTransitionPlan,orwithinten (10)businessdaysupon
requestby KIB, Contractorwillupdatetheinventorytoreflectacquisitionor
replacementofRefuseCartsand Dumpsters, accompaniedbya
representationandwarrantysignedbyContractorthatallRefuseCartsand
Dumpstersmeetspecifications.
(5)Changesin Service,RepairandReplacement.Contractorwillexchange,
removeand/ordelivercontainersatthetimedirectedbyKIB,and
compensatedby surcharges, ifany,listedontheContractor Service FeeTable,
including forthefollowing:
(i)Changesin Service;
(ii)RepairofDamagedContainers;and,
(iii)Replacementofdamaged orstolenContainers.
(6) Locks. WithinoneweekofCustomerdirection,Contractorwillprovide locks
on a DumpsterforthesurchargeslistedontheContractor Service Fee
Schedule.
(7)RequiredLabelingfor Roll Carts. ContractorwilllabelRollCartswith
messageanduseinstructionsapprovedbythe KIB foranynewCartuser.
Basic operatinginstructionswillbehotstampedonto carts. Contractor
provides no express warranty of duration for the roll carts, and Contractor’s
only obligation with regards thereto shall be to provide and maintain such roll
carts in accordance with the contract.
c.UseandPossessionofContractServiceAssets. Contractorwilleitherown
eachContract Service Asset orensurethatanylease,financingdocumentation,
rentsor purchasesbyinstallmentorconditionalsaleagreementwithrespectto
eachContract Service Asset allows KIB'sacquisitionor purchaseofContract
Service Assets, pursuanttoSection 3.03ofthisAgreement.Contactorwill
providea copyoftheContract Service Asset Documentupon KIB' s request.Any
Contract Service Asset Documentshall:
(1)PermittheGuarantortoassumeContractor's obligationsandtocontinue
useofContract Service Assets inperformingContract Services; and,
(2)Permit KIB oritsdesignee to assume Contractor'sobligationsandtocontinue
useofContract Service Assets inperformingContractServices.
9.07Service Standards.
ContractorwillprovideContractServicesinaccordance with thefollowingprovisions:
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
a.Litter,SpillsandLeaks.
(1)Litter.ContractorwillensurethateachcollectionVehicle carries a broom
andshovelatalltimessoastoensureitsabilitytoperformitsobligationswith
respecttomaterialspillsandliquid leaks, asprovidedinthissection.
(2)MaterialSpills.Contractorwillonlytransportcollectedwaste andrecyclables
incoveredvehicles. Contractorwillpreventmaterialsfromescaping,
dropping,spilling, blowingorscattering from Vehiclesduringcollectionand
transportation.Contractorwillimmediatelyremoveanymaterialsthatare
dropped,blown, spilled,scattered,or tracked ontoany alley,streetorpublic
orprivateplace,anddisposeof such materialsconsistentwiththe
requirementssetforthinthisAgreement.
(3)LiquidLeaks.Duringcollectionandtransportation,Contractorwillalso
preventoil, hydraulicfluid,paintorotherliquidfrom leakingoutofVehicles.
Contractorwillensurethateachcollectionvehicle carries petroleumabsorbent
materials.Contractorwillimmediatelycoverleakedfluidswithabsorptive
materials, removethose materialsfromthe groundandapply a cleaning
agenttocleansethesoiledspot.Contractorwill assure thatnohydraulic
fluidorotherliquidleaksfromanyVehicleontothepavement.Ifa leakdoes
occur,Contractorwill immediatelycleanitup.
b.CustomerPrivacy.Contractorwill strictly observeandtake such actionsinits
provision ofContractServicesasarereasonablynecessarytopreserveits
Customers' privacyrights. Contractorwillnotrevealinformationidentifying
individual customers orthecompositionorcontentsofa Customer'swaste stream
toanypersonotherthan KIB, unlessotherwisedirectedbymeansof a validcourt
order,unlessrequiredtodo so bysomeapplicablelegalduty, oruponthevalid
authorizationoftheCustomer. Further, Contractorwillusereasonablebusiness
effortstokeepthatinformationconfidentialamongitsownstaff,consultants,
representatives,agents,andanyotherpersonsactingonContractor'sbehalf.
ThisprovisionwillnotbeconstruedtoprecludeContractorfrompreparing,
participatingin,or assisting inthepreparationof,wastecharacterizationstudies
orwaste stream analysesthatmay berequiredbylaw.Inaddition,Contractor
willnotmarket,sell,convey,ordonatetoanypersonanylistwiththenameor
addressof Customers. Therightsaccordedcustomerspursuanttothissectionare
inadditiontoanyotherprivacyrightaccordedCustomerspursuanttoapplicable
law.Contractorwillusereasonablebusinesseffortstokeepinformationwith
respecttoCustomersand customer service information,including,butnotlimited
to,accountsserviced,containers,special services, recyclablesinventory,sales
ofrecyclablesandcontaminants,confidentialamongstaffand itsconsultants,if
any,aspermittedbyapplicablelaw.
c.VehiclesandDrivers.
(1)Leak-ProofVehicles.Vehiclesusedincollectionortransportationof
recyclablesmusthavewatertightbedsofmetalorimperviousmaterialthat
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
canbecleaned.
(2)VehicleIdentification.Contractorwillensurethatitsnameandtelephone
numberareclearlyshownoneachVehicle, so astoindicatethatitisowned
andoperatedbyContractor.
d.PavementandUtilities.Contractorisresponsiblefordamagetopavementand
drivingsurfacesifcollectionsites arelocatedonpublicor privateproperty,other
thanordinarywearandtear,ifthedamageistheresultofvehiclesexceedingthe
maximumweightlimitsallowedbyapplicablelaworContractor's negligent
operationofvehicles.Customeror KIB maydirectContractortopromptlyrepair
orreplacedamageddrivingsurfacesorutilitiesorrepairandreplacethemitselfor
through a thirdparty,to satisfactionofcustomeror KIB, asthecasemaybe.
Contractorwill reimburse customerforhisorher costs ofrepairorreplacement
and KIB orCityofKodiakthereimbursementcostsofrepairorreplacement.
Contractorisresponsiblefordamagetopublicandprivateutilities,whether
locatedonpublicstreetsorpropertyorprivateproperty,if damageisthe resultof
theinattention,carelessnessornegligenceofContractor.
e.Damage to Property or Personal Injury.Contractor shall not intentionally or
negligently cause damage to property or personal injury in conjunction with the
provision of Contract Services. Contractor agrees to repair or replace any property
that sustains damage as a result of Contractor’s negligence during the course of
its performance of the Contract Services, whether the property is public or private,
to the satisfaction of the owner, and will reimburse to the satisfaction of an injured
individual, the cost of any personal injury caused by the negligent or willful acts or
omissions of Contractor. Notwithstanding any rights KIB may have in such
instances for breach of contract and to indemnification by Contractor, any and all
disputes between Contractor and any other Person regarding damage to private
property or any other injury arising out of Contractor’s negligence or willful
misconduct are civil matters between the Contractor and that Person.
9.08Billing and Accounting Practices.
a.CustomerBillingandFeeCollection.
(1) Service FeesandSurcharges. Contractorwillprovidebillingandbill
collection services atthetimeandin a manner satisfactory toKIB, consistent
withtheContractor Service FeeSchedule,SeniorDiscount,AdjustedTonnage
Amount, andanyotherfeesdirectedbyKIB.
(2)KIBFees.
(i)Amount.Onbehalfof KIB, ContractorwillchargeCustomers a feeor
feesintheamountdirectedby KIB. Contractorwillnotseparately
itemizethat feeorfeesoninvoicestoCustomersoranyother
correspondencewith Customers, unlessauthorizedby KIB.
(ii)Recording Fees.UponreceiptofanyCustomer'spaymentoffeesfor
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Contract Service, Contractorwillsimultaneously record receiptof KIB' s
fees inseparateaccountswithinContractor'sdetailedgeneralledger.
Thosefeesbelongto KIB andnottoContractor.
(iii)RemittingFeesto KIB.Contractorwillremitto KIB amountsequalto
KIB's fees atthetimedirectedbyKIB. Contractormayretainthe
remainingamountsreceivedfromCustomersascompensationforfully
and timelysatisfyingContractor'sobligations underthisAgreement.
b.CustomerService Subscription.
(1)FormandContent.BeforecommencingContract Service for a new
Customer, orchangingContract Service levelsorfrequencyforanexisting
Customer,ContractorwillprovidetheCustomerwith a written Subscription
Summary. Contractormayinclude a waiverofdamageliabilityand/or
Customerindemnityin connectionwithCollectionon a Customer'sprivate
driveway orpavementinformandcontentsatisfactorytoKIB.
(2) Service Requests.ContractorwillacceptCustomer'srequestsfor
commencementoforchangesinregularorspecialContract Service by
phone,mail,faxor E-mail.
(3)Copies.Contractorwillprovide KIB with a copyofanySubscription
Summary promptlyuponrequest.
SECTION 10: RECORDKEEPING AND REPORTING
10.01Acknowledgement.Contractorunderstandsandacknowledgesthat KIB shallhave
arighttoreviewcertainContractor's Records,andtoreceiveReports,forvarious
reasonsincluding:
a.TheenforcementofCustomers'rights;
b.TheevaluationofContractor'sperformanceofitsdutiespursuanttothis
Contract;
c.Topreserve KIB's righttoperformanceofContractor'sPerformanceObligations,
ortoensurethat a third Person orSubcontractorperforms itsdutiespursuantto
thisContract;and,
d.Toconfirmand/ordeterminetheamountofany ContractorPaymentObligation
10.02Records.
a. Maintenance. ContractorwillkeepaccurateandcompleteRecords.
b.PreservationandRetention.Unlessotherwisedirectedby KIB, specifiedinthis
Contract,ormandatedbyApplicableLaw,Contractorwillpreserveandretain
allRecordsrelatedtoitsPerformanceObligations forthefullContractTerm,
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
includinganyextensions,andforatleasttwo (2) yearsfollowingthe
TerminationDate.
c.KIBRight to InspectionandAuditofContractorRecords.
(1)Location.
(i)Contractor acknowledges the KIB’s right of inspection, but such
inspection shall be of the KIB’s own actions and efforts.
(ii)Inspection or Audit at Contractor’s Office. Upon at least 7 days’ prior
written request, Contractor will make the Records available to KIB or its
designees for inspection, review or audit at Contractor Office during
Contractor Office Hours.
(2)Scopeof KIB'sRighttoInspectorAudit.
KIB shallhave a righttoinspectanyofContractor'sRecordsrelatedto
Contractor'sexecutionofitsPerformanceObligationsatanytimewith
reasonablenotice,andtocomplete anauditof such Recordsonceper
ContractYear. KIB's righttoinspectorauditinclude,but arenotlimitedto,
Recordspertainingto:
(i)CustomerSpecial Service SurchargesthatContractorchargedtoand
collectedfromCustomers;
(ii)ContractFees;
(iii)TonnageofSolidWasteCollected, Processed, DivertedorDisposed;
(iv)Customercomplaints;and,
(v)OtherRecordsnecessarytoconfirmContractor'scompliancewithits
PerformanceObligations.
10.03Reporting.
a.Annual Report. Contractorwillsubmit a complete AnnualReportto KIB no
laterthanFebruary15ofeachContractYear,whichshalladdressthepreceding
CalendarYear. At a minimum,theAnnualReportshallincludethefollowing
information:
(1)NumberofpersonnelemployedbyContractorduringreportingperiod,and
a descriptionofhowmanypersonnelareassignedtospecificfunctions
(e.g., drivers, mechanics,administration);
(2)NumberofVehiclesbytype
(3)NumberofContainersinservice,identifiedbysizeofcontainer;
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(4)Location ofresidentialRoll-OffContainers;
(5)Disposalloadcount,weight,and cost forC&D,CommercialMSW,
ResidentialMSW,metal,trash;
(6)AnnualsummaryofquarterlyRecyclingreports;and,
(7)ContractorRecommendations.
b.Monthly Meeting. Contractorshall participatein a monthlymeetingwith KIB ata
timeandlocationofKIB'schoosing.
10.04Financial Records and Reports.
a.MaintenanceofRecords.
(1)Content.ContractorwillmaintaininContractor'sOfficeaccurateandcomplete
financial Recordsofthefollowing:
(i)Customerreceipts;
(ii)Paymentsto KIB (includingContractorPaymentObligations, such asany
ContractFee);and,
(iii)CostsandexpensesassociatedwithsatisfyingPerformanceObligations,
whetherbyContractor,itsSubcontractor,oranotherAffiliate. Contractormay
maintainfinancialRecordsassociatedwithGoodsor Servicesprovidedby
anAffiliateinthe officeoftheAffiliatebutwillprovide KIBwith a copyofthose
Recordswithinten (10)daysofKIBrequest.
(iv)Form.ContractorwillmaintainitsfinancialRecordson anaccrualbasisand
in accordancewithGenerallyAccepted Accounting Principles. Such Records
shallsetforthfinancialinformationregardingContractor'soperationsunder
thisContractseparatelyfromanyotheroperationsunderothercontractsor
inotherlocations,asifContractorwereanindependententityproviding
service onlyto KIB.
SECTION 11: CONTRACTOR SERVICE FEE AND SPECIAL SURCHARGES
11.01Contract Service Fee Schedule.
Contractor Service Feesadoptedby KIB asoftheContractCommencementDate
areappendedforconvenienceofthePartiestothisAgreement. KIBmayamend
theseFeespursuanttoApplicablelaw,andconsistentwith thisAgreement.Amended
FeeswillautomaticallybedeemedtoapplytothisContractwithoutanyfurther
action.ContractorisdeemedtohaveknowledgeofApplicableLaw,including KIB
resolutionsandordinances. However, forconvenienceofadministeringthisContract,
thePartiesmayfromtimetotimeamendthisSectionbyattachingthemostrecent
datedcurrentContractor Service FeeresolutionorordinancetothisSection.
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Inaddition,if a CustomerRequests Service of a capacityand/orfrequencynot
providedintheContractor Service Feesadoptedby KIB, Contractormaycharge
an appropriateFeeforthat service following KIB approvalandCustomeragreement.
a.Amounts PaidbyCustomers for SubscribedService.Contractormaycharge
Contractor Service FeestoCustomersascompensationforprovidingContract
ServicesincompliancewithallPerformanceObligations. TheContractor Service
FeewillnotchangeexceptunderSection11.03.The TonnageAdjustment
AmountwillbeaddedtoorsubtractedfromtheContractor Service Feeunder
Section 11.03(b).
b.AmountsPaidbyKIB for SeniorDiscount.OneachJuly 1 (orotherday
designatedby KIB butnolessfrequentlythanannually) KIB willpayContractor
theaggregateamountofSeniorDiscountsthatContractorgaveCustomers
duringtheperiodbeginning April 1 oftheprioryearandending March 31of
thatyear (orperiodcommensuratewithanotherpaymentdatedesignated by
KIB).
Contractor Service Fee For Cart Service
ContainerMonthlyServiceFeeSeniorDiscount
RollCart(32,64,96gallon)
EachadditionalRollCart
ResidentialRoll-Offor
Additional Set-OutFee
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Contractor Service Fee Surcharges for Services SHALL NOT EXCEED
Contractor Service Fee(per occurrence)
Activity
( )
On call Collection of Bulky Waste$20.00 per call (not item) plus Direct Cost
of Disposal
Distance Charge$3.50 per mile beyond United States Coast
Guard base
Rollout Service for Non-Eligible $7.36
Customers – Initial 30feetor fraction
Rollout Service for Non-Eligible $6.13
Customers – Each additional 30feet
Beginning 7 months after Collection $25.00 plus Direct Cost of Cart
Commencement Date, replacement of
Cart in excess of once percalendar
year
Bear lock for Customers in portion of One-time difference between Direct Cost of
Contract Service Area not required to Cart with orwithout bear lock
have bear locks
Lock on dumpster$25.00 to install, no charge thereafter
Collection of residential material that $6.87
does not fit in roll-cart
Residential Roll-OfforDumpster $5.00
Clean-up Costs
Contractor Monthly Service Fee for Dumpsters
Number of Dumpsters
Dumpster Size*
12345
2 cubic yards
2.6cubic yards
3cubic yards
3.6cubic yards
4cubic yards
5cubic yards
5.5cubic yards
6cubic yards
8cubic yards
*Contractor Service Fee for multiple Dumpsters is equal to the above scheduled
amounts multiplied by the number of Dumpsters
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Contractor Service Fee Surcharges for Dumpsters
Service DescriptionAgreement SectionAmount
Change in size and number of Section 6.02$________ per exchange
Dumpster more frequently than per Dumpster
once per Contract Year
Locks on DumpsterSection 6.02Additional $________ per
month
Contractor Monthly Service Fee for Roll-Off Service
10-20cubic 30-40cubic10-20 cubic yard 30-40 cubic yard
yardsyardsCompactorCompactor
$________$________$________plus disposal$________plus disposal
plus plus feeplus $________fee plus $________
disposalfeedisposalfeedisconnect feedisconnect fee
Contractor Monthly Service Fee for Cardboard Recycling Service
10cubic yards20cubicyards30cubic yards40cubicyards
$________plus $$________plus $$________plus $$________plus $
________feefor ________feefor ________feefor ________feefor
each pulleach pulleach pulleach pull
ContractorServiceFeeforRecycling
KIB agreestopaytotheContractorascompensationforallRecycling services as
follows:
$________ permonth as a flatrate, regardless ofweight orvolume.This price
isbased onprocessinguptoanestimated650tonsannually.
Contractor may charge customers directly for accepting Electronic Waste and for
collection of recyclables from residents and businesses. Those charges shall be as
follows:
Electronic Waste: $________ per pound
Recyclables collection (monthly charge forweekly service):
$________ for 64-gallon cart service
$________ for 3.6-gallon cart service
11.02Contractor’s Cost Covered By Service Fee.
a.TheContractor Service FeeincludesallContractor'sdirect costs, indirect costs,
aswellasanyprofitorreturnoninvestmentforprovidingContract Services,
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
includingthefollowing:
(1)Labor,includingwagesandfringebenefits, drivers, Customer service
personnel, supervisors, andadministrators;
(2)Acquisition, repair and maintenance ofContract ServiceAssets, including
buildingsgrounds,andVehicles;
(3)Toolsandsupplies;
(4)Fuelandutilities;
(5)InsurancepremiumsandfeesfortheLetterofCreditoranyfurther
assuranceofperformance;
(6)Taxes;
(7)SecuringandmaintainingPermitsandcomplyingwithApplicableLaw;
(8)Finesand penaltiesforviolationofPermitsorApplicableLaw;
(9)HandlingUnpermitted WastediscoveredinSolidWaste, including
disposalthereofasrequiredbyApplicableLaw;
(10)Negligence or misconduct;
(11)Fees imposed by Regulatory Agencies, including any ContractFee;
(12)Fees charged by Solid Waste Management Facilities, such as tipping fees a
KIB Landfill; and
(13)Any other costs associated with the provision of Contract Services not
explicitly compensated by surcharge to Customer or charge to KIB.
b.Contractor Service Feeisnotadjustedforchangesinthese costs, exceptunder
Section11.03.ReferenceinthisContracttoprovidingContractServices"without
surcharge"orsimilarlanguagedoesnotinferthatabsenceof thosewords,
"withoutsurcharge",elsewhereinthisContract,meansthatContractorisentitled
toeither ofthefollowing:
(1)compensationinadditiontotheContractor Service Feelistedonthe
Contractor Service FeeSchedule;or,
(2)reimbursementofDirectCostsorContractor'sReimbursementCosts.
11.03 Adjustment of Contractor Service Fee.
a.Adjustmenteventsandtiming.TheContractor Service Feewillbeupon
directionoftheKIB,initssolediscretion.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
b.AnnualAdjustment.OnJuly1,2020, andeachfollowingJuly1,theContractor
Service Feewillbe adjustedso astomakeitequaltotheContractor Service Fee
thatisineffectduringthepriorContractYear(or portionofthatContractYear),
plusorminustheWeightedAdjustmentPercentagetimesthatContractor Service
Fee.
Between April 1 and April 15ofeachContractYear,Contractorwillpreparea
statementsettingforthContractor'sdetailedcalculationofContractor'srequested
annualadjustmentinContractor Service Feeintheformofthefollowing
examplesorotherformatprescribedby KIB (see,forexample,subsection
h).Contractor'sstatementisforconvenienceof KIB butisnotbindingon KIB. KIB
maymakecorrectionsoradjustmentstothatstatement.Themethodusedto
calculatethe annual service feeadjustmentissetforth inthe followingsubsection
c.
c.CalculationofAnnualServiceFeeAdjustment.Theannualadjustmentwill
becalculatedforfiveCollectionRateCost Components andRecyclingasfollows:
(1)Collection & AdministrativeCostComponent: Annual Changes in theCPI.
TheoperationalcomponentidentifiedbytheContractorforeachlevelof
service willbeadjustedby75%oftheCPIpercentchangefromsecondhalf
ofoneyeartothenext(i.e.,fromthesecondhalfofyear n-1 tothesecondhalf
ofyearn,with n beingthemost currentyearavailable), butnogreater
than5%,asconfirmedby KIB.
“CPI" meansthesecondhalfconsumer price index (CPI-U)forAnchorage,
Base Period1982-84=100,SeriesID:CUUSA427SAO, notseasonally
adjusted,aspublishedbytheU.S.DepartmentofLabor, BureauofLabor
Statistics atwww.bls.gov.
(2)Fuel Cost Component: Annual Changes in the PPI. Thefuel component
identified by the Contractorforeachlevelof service willbeadjustedby
75%ofthe PPIpercentchange fromFebruary to February (i.e. from
February of year n-1 toFebruary of year n with n beingthe currentyear), but
nogreaterthan5%,asconfirmedby KIB.
"PPI"meanstheannualProducerPriceIndexforNo. 2 dieselfuel,
Base Period1982=100, SeriesID:WPU057303,notseasonally adjusted,
aspublishedbytheU.S.DepartmentofLabor, BureauofLaborStatistics
atwww.bls.gov.
(3)FixedCostComponent:NoChangeOvertheInitialContract.Thefixed
costs identifiedbytheContractorforeachlevelof service willnotbe
adjustedandremainconstantoverthetermoftheinitialcontract.These
costs include,butarenotlimitedtovehicledepreciation, leases, cart and
containerrent(asnecessarytomaintaincontainersprovidedtoContractor
atthe start ofthiscontract,andforanynewcontainerspurchasedbythe
Contractor).
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(4)DisposalCostComponent:ChangeinDisposalFeeandTonnagePer
Customer.Thedisposal cost identifiedbytheContractorforeachlevelof
service willbeadjustedby100%ofthechange,ifany,inthetonnage rate
chargedContractorat KIB Landfill(comparedtotherateineffectonApril
15,2016), andforthechange,ifany,intheratiobetweentonsdisposed
andthenumberof customers served(comparedtotheratioascalculated
on April15,2016).
(5)Profit: NoChangeOvertheInitialContract.Thepercentageofprofit
(operatingmargin)identifiedbytheContractorforeachlevelofservice
willnotbeadjustedandremainconstantoverthetermoftheinitialcontract.
Profit iscalculatedas a percentageofthetotalCollectionrate.
(6)Recycling:AnnualChangesintheCPI.TheContractor Service Feefor
Recyclingwillbeadjustedby75%oftheCPIpercentchange, ifany, from
secondhalfofoneyeartothenext(i.e., fromthesecondhalfofyear n-
1 tothesecondhalfofyearn,with n beingthemostcurrentyear
available),intheCPIduringtheperiodcommencing April 1 oftheprevious
yearandendingMarch31ofthecurrentyear,butnogreaterthan5%,as
confirmedbyKIB.
d.SummaryofServiceFeeAdjustments. Thefollowingtablesummarizes
theContract ServiceFeeadjustmentsforeachCollectionRateCost
Component:
Rate Cost ComponentAdjustment
1)Collection and Administrative CostsCPI
2)FuelPPI
3)Fixed CostFixed
4)Disposal CostTonnage rate and tonsper
customer
5)Profit% of Rate
Total Collection RateSum of Above
e.Adjustment for ChangesinOperations. Assoonaspossiblefollowing
agreementofthePartiesunder Section 14,theContractor Service Feewillbe
adjustedfor a changeinContractor'sDirectCostsofproviding Contract Services
dueto changesinPerformanceObligations. Totheextent permitted by
ApplicableLaw,anadjustmentwillreflectContractor's costs fromthedate
incurred.TheContractor Service Feewillnototherwisebeadjusted(forexample,
noadjustmentwill occur foranychangesinthe price offuel).
f.Rounding.
(1)Calculations.Interimcalculationsshallberoundedtothenearesthundredth
i.e.,0.499and0.510shallberoundedto0.50,exceptingpercentage
changesusedincalculations,whichshallberoundedtothenearest
hundredthpercenti.e., 0.50%
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(2)Dollars.Thefinal adjustmentinContractor Service Feeshallberoundedto
thenearestpenny.
g.NoAdjustmentifAnyBreachorDefaultRemainsUncured.TheContactor
Service FeewillnotbeadjustedupwardsifContractorhasBreachedthis
AgreementorDefaultedonanyPerformanceObligation,and such Breach or
Defaultremainsuncured:
h.ExampleCalculationsofAnnualAdjustmentsinContractorServiceFee.
ThefollowingisanexampleofhowannualadjustmentstotheContractor
Service Feewillbecalculated.Theescalation,tonnage,anddollaramounts
shownareexamplesonly.
(1)AnnualadjustmentofCollectionandAdministrationCostComponentDue
toChangeinCPI.
nd
Calculation of %
2half, current year -1223.83
change inCPI
nd
2half, current year -2220.62
1.45% (not more than
Percent Change
5%)
Portion of %
75%1.09%
change
(2)AnnualAdjustmentofFuelCostComponentDuetoChangein PPI.
Calculation of
February, current year120.5
change in PPI
February, current year -1122.3
-1.47% (not more than
Percent Change
5%)
Portion of %
75%-1.10%
change
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(3)DisposalCostAdjustment
EXAMPLE ONLY
Row2019202020212022
Tonnage Rate Adjustment
Base Tonnage Rate ($/ton
1 $355
when proposal submitted)
Tonnage Rate in next contract
2 $372$385$385
year (July1-June30)
Percent increase (decrease)
3 4.79% 8.45% 8.45%
from contract start
Disposal Ton-per-Customer
Adjustment
Prior year tons, actual
4 8,588.19 8,766.58 8,843.25 8,972.45
(January1-December31)
Customer actuals (as of April
5 3,115 3,150 3,245 3,240
1)
6Ratio, tons / customer2.757 2.783 2.725 2.769
Percent increase (decrease)
7 0.94%-1.16%0.44%
from contract start
Disposal Cost Component
Adjustment, effective July 1
(1 + Row 3) x (1 + Row 7) -1,
8 5.78% 7.19% 8.93%
rounded to hundredths
9 Disposal Cost Component$14.83$15.69 $15.90 $16.15
Note: Green cells are values in the initial proposal prior tocontract start, which is used as
the basis for calculations in all future years. Yellow cells are data that would be input each
year based on tonnage rate, customer accounts, and scale house records.
“
tons and customers referto residential accounts + commercial dumpsters. The number
of commercial "customers" refers to the number of containers in service. It excludes
commercial roll offs where customers are billed for the actual cost of disposal. All numbers
shown are examples (not actuals) shown for illustrative purposes.
In this example, the disposal component of rates in initial proposal would be adjusted by
5.64% to take effect on the July 1, 2020 contract start date. The initial proposal rates would
be adjusted by 7.27%and would take effect on July 1, 2021, and 9.01% on July 1, 2022.
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(4)ExampleApplicationofAnnualUpdate toRateComponents.
Cost Components Rate Component ProposedRate Next Year
Adjustment MethodRateAdjustmentsRate
Collection and
CPI$13.57 $0.15$13.72
AdministrativeCosts
FuelFuel PPI$3.30 ($0.04)$3.26
Fixed (rent,
No Inflators$9.00 $0.00 $9.00
depreciation, lease)
Disposal Cost (Pass Tonnage rateand
$14.83 $0.86 $15.69
Through)tons/customer
Subtotal$40.70 $0.97$41.67
Profit (7.5% of Rate)$3.30 $0.08$3.38
Example Rate $44.00 $1.05$45.05
(5)Adjusted Contractor Service Fee.Theadjustedcontractor service feewill
bethecurrentrateplusthesumoftherateadjustments.
SECTION 12: MISCELLANEOUS PERFORMANCE OBLIGATIONS
12.01Compliance WithApplicableLaws.
a.In General. AllactionstakenbyContractorunderthisContractshallcomply
withallApplicableLaws.NoPerformanceObligationmaybeconstruedto
relieveContractorofanyobligationsimposedbyApplicableLaw.Contractor
shallacquire and maintainingoodstandingallpermits,licenses,andother
entitlements necessarytocompleteitsPerformanceObligations. Ifa Permit
issuedby KIB remainsineffectaftertheexpirationorterminationofthisContract,
Contractorneverthelessmaynotoperatewithin KIB forcollectionofSolidWaste
formerlycollectedunderthisContract.THISPROHIBITIONWILLSURVIVE THE
TERMINATIONOFTHISCONTRACTand KIB mayseekspecificenforcement
ofthisprohibitionpursuanttotheprovisionsofthisAgreementandasotherwise
authorizedbylaw. At least60dayspriortotheContractCommencementDate,
andthereafterasrequested,Contractorshallpromptlydeliverto KIB copiesof
anyandall Permits, aswellasotherdocumentation,sufficienttoevidencethat
Contractorhascompliedwithallpermittingandlicensingrequirementsmandated
byApplicableLaw.ContractorshallpayalltaxespertainingtoitsPerformance
ObligationsunderthisContract.
b.NoLimitationonDuty to Comply. ReferencesinthisContracttoparticular
provisionsorrequirementsofApplicableLawmaynotbeconstruedtolimit
Contractor'sobligationtocomplywithallprovisionsofApplicableLaw. Those
referencesareintendedtofacilitateContractor'ssatisfactionofitsPerformance
Obligationsand KIB's administrationandspecificenforcementofthisContract.
Thosereferencesmaynotbeconstrued to constitutelackofContractorobligation
tocomplywithother provisionsorrequirementsofApplicableLawthatarenot
specificallyreferredtoorcitedinthisContract. IfanyprovisionofthisContract
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
ismorestringentthanApplicableLaw,Contractorwillcomply with thatprovision.
c.FinesandPenalties.Contractorissolelyliableforallfinesandpenaltiesthatare
imposedduetoContractor's actions, includingfinesandpenaltiesthatarethe
resultofContractor'sViolationofApplicableLaw. Contractorwillnotseek
reimbursementfromKIBoranyCustomer foranyfinesorpenaltiesso imposed.
ContractorwillinformKIBwithin24hoursuponreceivinganyviolations, finesor
penalties.
d.ContractualObligations.AllApplicableLawsareincorporatedinthisContract
byreferenceasifsetforthfullyherein, andContractor'scompliancewithsuch
shallbeconstruedaspartofContractor'sPerformanceObligations. Ifany
ApplicableLawisinconsistent withthisContract, themorestringentwillapply.
(1)Breaches.Inadditiontoorinlieuofprosecutingviolationsofthe KIB Code
as misdemeanors,infractions,or othermannerprovidedunderthe KIB Code,
KIB mayenforceContractor'sobligationsunderApplicableLaw(including
the KIB Code)inthesamemannerasitmayenforceContractor's other
contractualobligationsunderthisContract(includingspecificperformance
andasBreachessubjectto cure), whetherornotnoncompliancewiththose
provisionsofApplicableLawhasbecome a Violation. Neitherprosecutionof
ContractorfornoncompliancewithApplicableLawnorenforcementof
ApplicableLawshallbe a conditionprecedenttoenforcingthosePerformance
Obligations. IndeterminingwhetherornotContractorisinnoncompliance
withthoseprovisions,thestandardofproofapplicabletobreachofcontract
willapply. KIB hasnoobligationtoenforceanyApplicableLaw.
(2)Violation. Contractor's ViolationofApplicableLawis a Defaultsubjectto
contestpursuantto Section15ofthisContract.
e.KIB'sProtectionof PublicSafety,Health,andWelfare.Contractor
acknowledgesthat KIB isauthorizedtomakeallnecessaryandreasonable
rulesandregulationsregardingallaspectsofMSWManagementServicesto
protectthepublic'shealth, safety,andwelfare. NoprovisioninthisContractmay
bedeemedtolimitKIB's powertotakeanyactionthatKIB, initssole
discretion,deemsnecessaryorappropriatetoprotectthepublic'ssafety,health,
andwelfare.
f.Compliance With KIB Code.Contractor must comply with the KIB Code, subject
to possible adjustments in Contractor Service Fee in the event of Changes in
Law. Contractor warrants and represents that it is fully acquainted with the
provisions of KIB Code. Contractor must pay Liquidated Damages with respect
to non-compliance with specified provisions of the KIB Code, including failure to
remedy any Violation of KIB Code within five (5) days of the date of notice of
Violation, and in the event of conviction of a Violation.
g.Inspection or Audit at Contractor’s Office. Upon at least 7 days’ prior written
request, Contractor will make the Records available to KIB or its designees for
inspection, review or audit at Contractor Office during Contractor Office Hours.
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
12.02Contractor's Personnel.
a.Identification,Appearance, andConduct.Contractorwilltrainandrequireeach
ofitspersonneltopresent a neat,tidyandorderlyappearance,andshall
requirethosepersonnelresponsibleforCollecting,Delivering,andDisposing
ofRefuseorRecyclablestowearuniformsandsafetyvestsidentifyingthemas
Contractor'semployees. Employees shallbedirectedtoconductthemselves
in a courteousmanner, refrain fromusing loudorprofanelanguagewhileon
duty, andtoperformCollectioninasquiet a manneraspossible.
b.NoGratuities.Contractorwillnotpermititspersonneltodemandorsolicit,
directlyorindirectly,anyadditionalcompensationorgratuityfrom anyCustomer
ormember ofthepublic.
c.CompliancewithOSHA.Receiptof a citationorfailure-to-abatenoticefrom
theStateDivisionofOccupationalSafetyandHealthoranyothersimilar
RegulatoryAuthority shallconstitute a Breach ofthisAgreement.
12.03Communication With KIB.
a.KIBPointofContact.AllofficialcommunicationsfromContractortoKIB
regardingthisAgreement,oranyofthe Parties' respective rightsandobligations
thereunder,shallbedirectedtothe Project Manager.
b.Responsiveness to KIB.
(1)TelephoneCalls.Contractorwillreturnanytelephonecallsitreceivesfrom
KIB, totheindividualwhomadethatcall,nolaterthanthenext KIB Business
Day.
(2)Meetings.Within oneweekoforalorwrittendirectionby KIB, Contractor
willmeet with KIB during KIB OfficeHoursatthelocationdirectedby KIB.
(3)E-mails.Contractorwillrespondtoall e-mailsfrom KIB withintwo (2) KIB
businessdays.
(4)WrittenCorrespondence.Contractorwillrespondtowrittencorrespondence
fromKIB withinoneweekofreceipt,orat such othertimeasmaybespecified
by KIB.
SECTION13: INDEMNIFICATION, INSURANCE, LETTER OF CREDIT
13.01Indemnification.
a.Contractor’s Agreement to Indemnify KIB. To the extent allowable under
Applicable Law, Contractor agrees that it will Indemnify and hold harmless, defend
with counsel approved by KIB, and release KIB and KIB’s Related Parties from
and against all Liabilities and Losses paid, incurred or suffered by, or asserted
against, KIB or KIB’s Related Parties arising out of or in connection with this
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Contract, including in connection with any alleged failure of KIB or KIB’s Related
Parties to enforce provisions of this Contract or of Applicable Law. Contractor
understands and acknowledges that this is intended to operate as an agreement
pursuant to 42 U.S.C. Section 9607(e), and any corresponding provisions of the
laws of the State of Alaska, to insure, release, protect, hold harmless and
indemnify KIB from Liabilities and Losses set forth herein.
b. Indemnity for Liabilities and Losses Arising from Contract Services.
Contractor’s Indemnity is limited to Liabilities and Losses resulting from Contract
Services provided by Contractor from the Contract Commencement Date through
the Termination Date. However, CONTRACTOR’S OBLIGATIONS UNDER THIS
SECTION SHALL SURVIVE THE EXPIRATION OR TERMINATION OF THIS
CONTRACT.
c.Reimbursement of Enforcement Costs. If Contractor fails to pay any
Indemnities and that failure results in any costs to KIB, within fifteen (15)days of
KIB request, Contractor will pay KIB’s Reimbursement Costs.
13.02Required Insurances.
a.CoverageRequirements.WithoutlimitingitsIndemnities,Contractor will
secure andmaintaininsurancecoveragemeetingtherequirementsinthis
Section.KIB mayrequireContractortosecureandmaintainlargeramounts
ortypesofcoverageifitcompensatesContractortheDirectCostsofthe
additionalpremiumforthatcoverage underSection11.02. Contractormayuse
a combinationofprimaryandexcessinsurancecoverageto satisfy these
requirements. KIB mayreduceinsurancerequirementsifitdeterminesthatthe
reductionisin KIB' s bestinterest.Each liabilitypolicymustprovidecontractual
liabilitycoverageforContractor'sIndemnities,includinganynecessary
endorsement,scheduleorotherdocumentation.
(1)GeneralLiabilityInsurance.WrittenonISOpolicyformCG0001
(occurrence)oritsequivalent(andnotCG0002 claimsmade)withlimits
ofnotlessthanthefollowing:
General Aggregate:$4 million
Products/Completion Operations Aggregate:$4 million
Personal and Advertising Injury: $1 million
Each Occurrence $2 million
(2)LiabilityCoverageforPollutionConditionsResultingfromTransported
Cargo.With a limitofnotlessthan$2millionper occurrence covering
LiabilitiesandLossesthattheContractorbecomeslegallyobligatedtopay
as a result ofclaimsforbodilyinjury,propertydamage,cleanup costs and
otherfines,feesorexpenses assessed byfederalorstateagencies,KIB,
orthird parties, whichresultfrompollutionconditionscausedby
transportedcargo,includingwaste.Forthepurposesofthissubsection,
"pollutionconditions"includesthe dispersal,discharge,release,orescape
ofanysolid,liquid,gaseousorthermalirritantorcontaminant- suchas
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
smoke,vapors,soot,fumes,acids,alkalis,toxic chemicals, medicalwaste,
andwastematerials-intooruponland, any structure onland,the
atmosphere, oranywatercourseorbodyofwater,includinggroundwater,
providedtheconditionsarenotnaturallypresentintheenvironmentin
theamountsorconcentrationsdiscovered. Contractor'sgeneralliability
policymaybeendorsedtoprovideforthispollutionliabilitycoverage.
(3)AutomobileLiabilityCoverage. Such insurancecoverageshallbe: written
on ISO policyformsCA0012orCA0020(ortheirequivalent)with a limit
ofliabilitynotlessthan$2millionforeachaccident;endorsedtodelete
the pollutionand/ortheasbestos exclusionandincludepollutionliability
(usingformCA9948oritsequivalent)foraccidentalspillsanddischarges
transportingand/orprocessingmaterials;and,mustcoverall
while
VehiclesthatContractoroperatesonpublicroads.
(4)FinancialResponsibilityCoverage.IfContractorissubjecttofederal
regulations, Contractoralsowillmaintainanyothercoveragenecessary
tosatisfystateorfederalfinancialresponsibilityrequirements.
(5) Workers' CompensationandEmployers'Liability.Contractorshallmaintain
coveragethatmeetsthefollowingrequirements:
(i) Workers' compensationbenefitsrequiredbyApplicableLaw(including
theStateLaborCodeorbyanyotherstatelaborlaw), andforwhich
Contractorisresponsible;and,
(ii)Employers'Liabilitycoveragewithlimitsofnotlessthanthefollowing:
Each accident: $1 million
Disease – policy limit: $1 million
Disease – each employee:$1 million
b.Insurerqualifications. Contractorwillsecureinsuranceprovidedbyaninsurer
that:
(1)Isdeemedacceptableby KIB;
(2)IsanadmittedcompanyauthorizedtodobusinessintheStateof Alaska;
(3)Has a size categoryof VII orlargerbyAM. Best Company,Inc.; and,
(4)Has a ratingof A orbetterbyAM.BestCompany,Inc.
c.InsuranceCoverageRequirements for Subcontractors. Contractorwill
insureeachSubcontractorperformingContract Services ortransportationofSolid
Wastebyprovidingevidencethateither:
(1)Contractorismaintaining insurancerequired bythisSection covering
theactivitiesoftheSubcontractor;or,
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(2)TheSubcontractorismaintainingthatinsuranceitself
d.EvidenceofCoverage. Contractorwillprovidecertificatesofinsurance,
endorsements,schedulesandotherevidenceofinsurancecoveragerequested
byandacceptabletoKIBatthefollowingtimes:
(1)OnorbeforetheContractCommencementDate,
(2)WithsubmissionofeachAnnualReport,
(3)Promptly uponrenewalofpolicies,and
(4)Withinten (10)daysof KIB's request.
e.CertificatesofInsurance. Contractorwillprovidecertificates(orotherevidence
ofcoverage)containing,at a minimum,the followinginformationwithrespectto
ContractorandanySubcontractor:
(1)ContractName.CertificatesofInsurancemustexplicitlyidentifythis
Contract(forexample,UNDERDESCRIPTIONOF OPERATIONS), and
ifnecessaryto secure contractualliabilitycoverageasan"insured
contract"orotherwise,including a schedule orendorsementthat
specificallyidentifiesthisContract;
(2)PolicyDetails.Coverage type(s), policynumbers,policyeffectiveand
expirationdates,policylimits,andidentificationofeachrequired
insuranceservices office (ISO) policyformorconfirmationofits
equivalencyto ISOpolicyformsrequiredunderthisContract (such as
"autoliability ISO formCA0012"). WherethisContractdoesnotrequire
a specificISOpolicyform,the certificate ofinsurancemustspecifically
referencetherequiredtypeofcoverage (such as"pollutionliability"under
TYPEOFINSURANCE-OTHER)togetherwith a summary description
ofitscoverage (such as"pollutionconditionscausedbytransported
cargo"under SPECIALPROVISIONS);
(3)Thirty-Day Cancellation NoticeRequirement. CertificatesofInsurance
shallcontainthe express conditionthat KIB must begivenwrittennotice
bymailatleastthirty(30)daysinadvanceofcancellationforallpolicies
evidencedonthe certificate ofinsurance.Endorsementscannotcontain
mere"besteffort"modifiersorrelievetheinsurerfromitsresponsibilityto
givethatnoticeandtheCANCELLATIONinformationonthe certificate of
insurancemustdeletelanguage such as"failuretodo so shall impose
noobligationorliabilityofanykindupontheinsurer,itsagentsor
representatives".
(4)DeductiblesandSelf-InsuredRetentions.CertificatesofInsuranceshall
identifyanydeductibleandself-insuredretention.Upon KIB request,
Contractor willreduceanyself-insuredretentionasitappliesto KIB or
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
provide a letterofcredit, certificate ofdepositorotherfinancial
assuranceacceptableto KIB guaranteeingpaymentofallretainedlosses
andrelatedcosts andexpensesrelatedtoinvestigations,claims
administrations,andlegaldefense.Theletterofcreditor certificate of
depositmustbeprovidedby abank satisfactory to KIB; and
(5)ClaimsMade.IfKIB waivestheprohibitiononprocuringclaimsmade
policiesandinsurancecoverageiswrittenon a claims-madeform,then
evidenceisrequiredthatthe"retro date"isbeforetheContract
Commencement Date.Contractormustmaintainthatcoverageforatleast
five (5)yearsaftertheTerminationDate(orlongerasrequiredunder
thisContract). Promptlyupon KIB request,ContractormustprovideKIB
withevidenceofthatcoverage.THIS PROVISION SURVIVES THE
TERMINATIONOFTHISCONTRACT.
f.Endorsements.Contractor mustprovidecopiesofthefollowingendorsementsor
otherdocumentationwithrespecttoContractorandanySubcontractor
satisfactory toKIB:
(1)Additionalinsuredendorsementtoeachliability policy,explicitlyadding KIB
andits "officers, agents,andemployees"asanadditionalinsuredparty;
(2)Waiverofsubrogation;
(3)EstablishingContractor'sinsuranceasprimary,withrespecttoallliabilities
arisingfromContractor'sperformanceofanyand all Contract Services; and,
(4)Providingdedicatedlimitsunder a liabilitypolicyinfavorof KIB asan
additionalinsured.
g.Schedules.Contractormustprovideschedulesorotherevidencethatliability
policiesofContractorandanySubcontractorprovidecontractualliability
coverageforIndemnities, such aslistingthisContractasan"insuredcontract".
h.Signatureverification.AtKIB' s request,Contractormustprovide
documentation verifyingthattheindividualsigningor countersigningthe
certificates, policies,endorsements,orotherevidenceofcoverageofContractor
andanySubcontractorisauthorizedtodo so andidentifieshisorhercompany
affiliationandtitle. KIB mayrequirecomplete,certifiedcopiesofContractor's
insurancepoliciesatanytime.
i.Noticeofclaims.Ifany Person makes a claimagainstContractororany
Subcontractorexceedingthe amountofanydeductiblesorself-insuredretentions,
Contractorwillpromptly notify KIB oftheclaim.
j.Contractoraccounting.Contractorwillinstitute a comprehensiveaccounting
system satisfactoryto KIB to monitorallinsurancerequirementsunderthis
Contract,includingthoseofeachofitsSubcontractors.
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
k.Contractorcompliance.Contractorwillcomplywithallrequirementsofits
insurancepoliciesand insurers.
13.03Payment Security.
Contractor shall provide the following to ensure payment of disposal fees and
reimbursement of billing costs incurred by KIB in the event of a Default or Breach by
Contractor:
a.Payment Bond.Contractor shall provide a Payment Bond to KIB issued by an
insurance company approved by KIB to secure payment of delinquent disposal
fees in the following principal amounts:
(1)During the first contract year: $348,000.00
(2)During the second contract year: $382,000.00
(3)During the remainder of the contract term: an amount equal to 3 months of the
average disposal fees paid during the previous contract year.
b.Pledged Bank Account. Contract shall deposit with a Bank approved byKIB the
sum of $55,000.00 to be used to reimburse KIB for costs it may incur in billing
refuse Customers in the event of a Default or Breach by Contractor under this
Agreement. KIB shall be named as the only party authorized to make withdrawals
from the account, and Contractor shall direct the Bank that holds the account to
deliver monthly statements to KIB. Any interest on the account shall be payable
to the Contractor.
c.Payment Upon Default.
(1)In the event that Contractor fails to pay disposal fees when due, or is otherwise
in Breach or Default of this Agreement, KIB may draw upon the Payment
Bond, in one or more drawings, any amounts of money due to KIB but unpaid.
(2)KIB may draw on the Pledged Bank Account, in one or more drawings, any
reasonable expenses incurred by KIB in the event that, due to Contractor’s
Default or Breach, KIB assumes responsibility for issuing billing statements to
Customers for refuse services.
d.Return of Security.
1)The Payment Bond shall terminate, and amounts in the Pledged Bank Account
may be paid to Contractor, no earlier than the date upon which KIB issues a
certificate stating that:
(i)This Contract has expired; or,
(ii)This Contract has been terminated for a period of 180 days or such other
preference period provided under applicable law with respect to
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Contractor’s bankruptcy or insolvency; or,
(iii)Contractor has substituted an alternative letter of credit or other security
document that KIB, in its sole discretion, has deemed acceptable; and,
(iv)Contractor has paid to KIB all amounts to which it is entitled under this
Contract.
e.Survival of Terms.THIS SECTION 13.03 SHALL SURVIVE THE EXPIRATION
OR TERMINATION OF THIS CONTRACT.
13.04Guaranty Agreement. Any Person that served in anywayasthebasisfor KIB' s
evaluationofContractor'sfinancialstrengthandcreditworthinessaspartof
Contractor'sproposalto KIB mustbemade a legal,valid,andbindingGuarantorof
thisContract,andproofof such mustbesubmittedto KIB in a formthat KIB deems
satisfactory.
13.05Assurance of Performance. Inadditiontoanyotherremediesavailableto KIB
pursuanttothisContractoranyotherapplicablelaws,itmayatitssolediscretion
demandfromthatContractorprovidereasonableassurancesthatitwillfully satisfy
anyofitsPerformanceObligations,andthatsuch assurancesbeprovidedby a
specifieddate,inanyofthefollowinginstances:
a.LaborUnrest. Contractoristhesubjectof,orisotherwiseaffectedby,anylabor
unrest,includingworkstoppageorslowdown, sick-out,picketing,lock-out,or
otherconcertedjobaction,whichcontinuesin excess ofsix(6)days.
b.Insolvency. KIB reasonablydeterminesthatContractoris unabletoregularlypay
itsdebtsastheybecomedue,asdemonstratedbyContractor'sfailuretopay:
(1)Anytippingfee(s)atanySolidWasteManagementFacility;
(2)Anyinsurancedeductiblesorself-insuredretention;
(3)Anyemployee'swages;and,
(4)Anyotherbill, such thatitbecomesdelinquentfor a periodofmorethan
60days.
c.MonetaryJudgments,Penalties,orFees.Contractoristhesubjectof
fines,penalties,orcivil orcriminaljudgmentsorordersenteredbyany court,
federalorStateagency,orRegulatoryAuthority,whichareorareestimated
tobeinexcessofthepastthree(3)monthsofContractorServiceFees
collected byContractor.
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
SECTION14: CHANGES IN SCOPE OF CONTRACT OBLIGATIONS
14.01 Changes to Performance Obligations.
a.Upon RequestbyKIB. KIB mayrequestthatContractorimplement a change
ofitsPerformanceObligationsunderthisContract.Unless otherwise directedby
KIB, Contractorshallsubmititsproposalwithin ten(10) KIB Business Days.KIB
maywithdrawitsrequestatanytime,foranyreason.
b.UponContractor'sRequest. Contractor maypropose achange toits
PerformanceObligationsunderthisContractbysubmitting a ProposaltoKIB,
whichshallconformwiththerequirementsofSection14.02.
14.02Proposal Requirements.
a.Contents.Initsproposal,Contractorwillinclude such supportingdocumentation
asKIBdeemsnecessary,andmust describe itsdetailedplanforimplementing
therequestedorproposedchanges,and such descriptionshallincludethe
following:
(1)Atasklistandtime-lineimplementation schedule;
(2)GoodsorServices,includinganySubcontractor,necessarytoimplement
thechange;and,
(3)AnychangeinContractor Service Feeand cost substantiationtherefore,
includingContractor'schangesinDirect Costs, takingintoaccountboth
incrementalDirectCostsandsavingsoffsets, such asany:
(i)Vehicle modifications;
(ii)AdditionofReceptacles,Vehicles,orroutes;
(iii)Shorteningorextensionofroutetime;
(iv)Changestopersonnel;and,
(v)Increasesintransportationdistanceortimeto a SolidWaste
ManagementFacility.
b.Contractor'sProposalDeemedanOffer. Contractor's proposal will bedeemed
Contractor'sofferto KIB toimplementthedirectedorproposedchange.
Contractor'sproposalwillremainbindingforat leastthirty (30)daysfrom the date
thatithasbeensubmittedto KIB.
c.ReviewbyKIB.
(1)Response/Comments.Withinthirty(30) KIB BusinessDaysofreceiving
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Contractor'sproposal, KIB mayreview, approve,ordisapprovetheproposal,
orproposeamendmentstoit.IfKIB doesnotrespondwithinthattime,its
approvalwillbedeemeddenied. If Contractor'sproposalincludes a request
for changeintheContractor Service Feethatmustbeapprovedby the
Assembly, KIB mayreview,approveordisapprovetheproposalwithin
forty-five (45)days.
(2)AcceptanceofComments.Contractorwillacceptorrejectanyproposed
amendmentswithinfifteen(15) KIB BusinessDaysofreceivingthem. If
Contractoracceptstheamendments, KIB willprepare a formalamendment
tothisContractthatwillimplementtheproposal.
(3)RejectionofCommentsI Negotiations.If Contractor rejects KIB'scomments,
thePartieswillnegotiateingoodfaithfor a periodofatleastfifteen(15)
KIB BusinessDaysfollowingContractor'sreceiptofKIBcomments.
SECTION15: BREACH OF AGREEMENT, DAMAGES, AND DEFAULT
15.01Liquidated Damages.
a.Acknowledgements. ThePartiesherebyacknowledgethat:
(1) KIB has incurred considerabletimeandexpensenegotiatingthisContract
tosecure animprovedlevelofCollectionandRecycling service quality,
increasedDiversionandincreasedCustomersatisfaction. Therefore,
consistentandreliableContract Services areofutmostimportancetoKIBand
Customers.
(2)InawardingthisContracttoContractor, KIB consideredandreliedon
Contractor'smunicipalreferences, experience,qualifications, andreputation
asto service quality, andContractor's Breach represents a lossofbargain
to KIB.
(3)Quantifiedstandardsofperformancearenecessaryandappropriateto
ensureconsistentandreliableContractService,andifContractorfailsto
meetPerformanceObligations, KIB willsufferdamagesinsubjectiveways
andinvaryingdegreesofintensitythatareincapableofmeasurementin
precise monetaryterms. Theimpositionofliquidateddamages isnot a
penalty,butisinsteadrecognitionofthedifficultyinascertainingthose
damagesthatmayreasonablyresultfromContractor'sbreachofits
PerformanceObligations.
(4)Terminationof thisContractforDefaultandotherremediesprovidedinthis
Contractare,atbest, a meansoffuture correction andnotremediesthat
makeKIB wholeforpastBreaches.
b.Non-Waiver. KIB's assessmentofLiquidatedDamagesforContractor's
breachesdoesnotpreclude KIB fromenforcingthe KIB Codeintheeventthat
such breachesconstituteViolations.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
c.Procedure.
(1)Notice of Intent to Assess Liquidated Damages.Before KIB may assess
Liquidated Damages pursuant to this Section, for each category of violation
(that is, for each of the categorieslisted in Exhibit B), KIB shall give Contractor
written notice of Contractor’s violation of the performance standard and of
KIB’s intent to assess Liquidated Damages for any future violation of the same
performance standard. Such notice shall not be required if KIB has previously
assessed Liquidated Damagesagainst Contractor for a prior violation of the
same performance standard within the prior twelve (12) months. The purpose
of this provision is to give Contractor notice that KIB considers Contractor to
have violated a performance standard, and that KIB will assess Liquidated
Damages if such violations are repeated.
(2)Procedure for Review of Liquidated Damages.KIB may assess Liquidated
Damages pursuant to this Section monthly. At the end of each month during
the term of this Agreement, KIB shall issue a written notice to Contractor
(“Notice of Assessment”) of the Liquidated Damages assessed and the basis
for each assessment. The assessment shall become final unless, within ten
(10) calendar days of the date of the notice of assessment, Contractor
provides a written request for a meeting with the to present evidence that the
assessment should not be made. KIB shall schedule a meeting with
Contractor as soon as reasonably possible after timely receipt of Contractor’s
request. KIB shall review Contractor’s evidence and render a decision
sustaining or reversing the Liquidated Damages as soon as reasonably
possible after the meeting. Written notice of the decision shall be provided to
Contractor. In the event Contractor does not submit a written request for a
meeting within ten (10) calendar days of the date of the Notice of Assessment,
KIB determination shall be final and KIB may assess the Liquidated Damages,
unless KIB waives this requirement. Liquidateddamagesshallbeassessed
accordingtotheschedulesetforthin Exhibit B.
15.02 Compensatory Damages.IfContractorfails todeliveranytypeofSolidWasteto a
facilityapprovedby KIB (such as a recyclablesprocessingfacilityin connectionwith
anyRecyclablescollectionprogramthatmaybeestablished),theninadditionto
assessing LiquidatedDamages, KIB mayinitssolediscretion assess thefollowing
CompensatoryDamages,andContractorwillpay KIB thefollowingCompensatory
Damages: KlB'sReimbursement CostsformonitoringContractor'scompliancewith
itsdeliveryPerformanceObligations,includingtheassignmentofKlBpersonnelto
followCollectionVehiclesonCollectionroutes;and
a.KlB'sReimbursementCostforenforcingorsecuring specificperformance of
Contractor'sdeliveryobligation.
15.03 Defaults.ThefollowingactsoromissionsbyContractorshallconstitute a Defaultof
thisAgreement.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
a.ContractServiceDefaults.
(1)UncuredBreach.Anybreachofthis Agreementshallbedeemedtoremain
uncuredif:
(i) KIB notifiestheContractorthat a Breach has occurred; and,
(ii)TheContractorfailsto correct that Breach withintwenty (20)daysof
thatNotice,unlessKlBagreesinwritingtoextend theperiodfor
correction.
(2)RepeatedBreach.KIB determinesthatContractorrepeatedlyorhabitually
BreachesitsObligationsunderthisContract.
(3)Contract Service Failures.Whennotexcusedby a Contract Service
Exception, theContractorfailstoCollectRefuse,eitheraccordingto its
regularscheduleorbyappointment, inthefollowingamounts:
(i)100ormore missed pickupsformorethanseven(7)consecutivedays.
(ii)500ormore missed pickupsduringany12-monthperiod; or,
(iii) At least99.5%ofpickupsscheduledfor a day,formorethanten(10)
cumulativedays.
(4)FailuretoComplywithApplicableLaw.
(i)Violations.
A.Material.Contractordoesnot cure anymaterialViolationof
ApplicableLawtothesatisfactionofKlBorapplicableRegulatory
Authoritywithin30 days ofthenotice,assessment, ordetermination
ofthatViolationof ApplicableLaw.
B.Repeated.In KIB's judgment,Contractorrepeatedlyreceives a
notice,assessmentordeterminationofthesameordifferent
Violation.
(ii)Appeals.IfContractorisentitledtoappealandingoodfaithdoesappeal
a notice,assessment,ordeterminationofViolationofApplicableLaw,no
Defaultwillbedeemedtohave occurred until a finaldecisionadverseto
Contractorhasbeenenteredbytheapplicableauthority.
(5)CriminalActivity.ContractorfailstocomplywiththerequirementsofSection
16.02ofthisContract.
(6)FailuretoTimely Pay ContractorPaymentObligation.Contractorfailsto
payanyContractorPaymentObligationwithinfifteen(15)daysofthedate it
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
isdueandpayable.
(7)Chargingin Excess oftheAmountsListedinContractor Service Fee
Schedule.ContractorchargesanyCustomermorethanthescheduled
CustomerSpecial Service Surchargelistedinthe Service Scheduleand
does notreimbursetheexcesswithinthirty (30)daysofContractor's
discoverythereof,KIB noticeorCustomerrequest.
(8)Failuretoallow KIB toperformContract Services. Contractorfailstotimely
allow KIB to exercise anyof KIB's rightsinconnectionwithperforming
Contract Services underSection15.09.
b.PerformanceAssuranceDefaults.
(1)FailuretoProvideAdequate Assurances ofPerformance. Contractorfails
toprovide KIB withadequatePerformance Assurance whenrequested.
(2)Seizure and Attachment.AnyContract Service Asset isseized, attached or
leviedupon(otherthan a pre-judgmentattachment) so astosubstantially
impairContractor'sabilitytotimelyandfullyperformContract Services, and
whichcannotbereleased,bondedorotherwiseliftedwithinforty-eight
(48)hours,exceptingweekendsandHolidays.
(3)Insolvency, Bankruptcy, andLiquidation.Itshallconstitute a Defaultofthis
Agreementifanyofthefollowingevents occur, ortheContractortakesany
actionsinfurtheranceof such events:
(i)Contractorfiles a voluntaryclaimfordebtreliefunderanyapplicable
bankruptcy,insolvency,debtorrelief,orothersimilarlawnowor
hereafterineffect,unlessContractorretainsfullcontrolofContract
Service Assets throughout thependencyofthat claim;
(ii)Contractorconsentstotheappointmentofortaking of possessionby
areceiver, liquidator,assignee(otherthanas a partof a transferof
Contract Service Assets nolongerusedtoprovideContract Services
orbackup Contract Services), trustee(otherthanas security ofan
obligationunder adeedof trust),custodian,sequestration,administrator
(orsimilarofficial)ofContractorforanypartofContractor'soperating
assetsoranysubstantialpartofContractor'sproperty;
(iii)Contractormakesanygeneralassignmentforthebenefitof
Contractor'screditors;
(iv)ContractorfailsgenerallytopayContractor'sdebtsastheybecomedue;
(v) A courthavingjurisdictionenters a decreeororderforreliefinrespect
ofthisContract,inanyinvoluntarycasebroughtunderany
bankruptcy,insolvency,debtorrelief,or similarlawnoworhereafterin
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
effect,or
(vi)Contractorconsentstoorfailstoopposeanysimilarproceeding;or,
(vii)Anycourthavingjurisdictionenters a decreeororderappointing a
receiver,liquidator,assignee,custodian,trustee,sequestrator,
administrator(orsimilarofficial)ofContractororforanypartof
Contractor'soperatingequipmentor assets, orordersthewindingup
orliquidationoftheaffairsofContractor.
(4)DefaultunderGuaranty.The occurrence ofanydefaultundertheGuaranty.
(5)Transfer.Contractor makes a Transfer without KIB's consent,asrequiredby
Section17.
(6)Subcontract.Contractorengages a Subcontractororentersinto a
Subcontractwithout KIB's consent,asrequiredbySection18.10,anddoes
notterminatethatSubcontractwithinfifteen (15) KIB BusinessDaysof
KIB's Notice.
c.FalseRepresentationsandBreachofWarranties.
(1)UnderthisContract.
(i)Contractormakes a representationorcertificationinorunderthis
Contract,includingSection2, whichContractor knows, orin the course
ofdiligentlyconductingbusinessandprovidingContract Services
shouldhaveknown,isuntrue onthe dateContractormadeit.
(ii)Contractorbreaches awarrantyunderthisContract.
(2)AsInducementtoEnter Into ThisContract. Contractormakes a
representationorfailstomake a disclosure, whetherwithinthisContract
orotherwise, to KIB inconnectionwithoras a materialinducementto
intothis Contract oranyfutureamendmenttothisContract,which
entering
representationorfaileddisclosure isfalseormisleadingin anymaterial
respectwhenmade.
15.04 Excused Breaches and Defaults.
a.UncontrollableCircumstances.IftheContractorisunabletoperform, or is
delayedinitsperformanceofanyofits obligationsunderthisAgreementby
reasonofanyUncontrollable Circumstances, or force majeure, such inabilityof
delayshallbe excused atanytimeduringwhichcomplianceispreventedby
sucheventandduring such period thereafterasmaybereasonablynecessary
fortheContractorto correctthequalifyingevent'sadverseeffects.
(1)NoticetoKIB.Tobeentitledto thebenefitofthisprovision,theContractor
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
mustgivepromptwrittennoticetoKIB,whichspecifiesindetail:
(i)ThenatureandscopeoftheUncontrollable Circumstance;
(ii)Itsexpectedduration;
(iii)Theways in which the event willadverselyaffect the Contractor's
performanceofContract Services; and,
(iv)ThestepsthattheContractoristakingtomitigate such adverseeffects.
b.KIB's Rights.
(1)PerformContract Services. Notwithstandingthat a Breach dueto
Uncontrollable Circumstancesdoesnotconstitute a Default,afterthe
continuanceofthe Breach forforty-eight (48)hours,initssolediscretion,
KIB mayneverthelessperform(orcausetobeperformed)Contract Services
intheContract Service Area itselfunderSection15.09.
(2)Exercise Other Remedies.Afterthecontinuanceofany Breach for thirty
(30)days,KIB may,initssolediscretion, exercise anyotherremedyunder
thisContract,includingsuspendingorterminatingthisContract under
Section16.01.
15.05Remedies Upon Breach.
a.AsProvidedbyLaw.EitherPartymayexerciseanyandallremedies
availableunderlaworequitytoremedytheotherParty'sbreachofthis
Contract. A Party'sexerciseofanyoneremedy,including KIB' s assessing
LiquidatedDamagesor CompensatoryDamages,isnotanelection ofremedies
butiscumulativewithanyotheravailableremedies.
b.KIB'sAdditionalRemedies.Inadditionto exercising anyremedyavailableat
laworequity,uponoccurrenceof a Default,KIBmayexerciseanyorallofthe
followingadditionalremedies:
(1)Termination.TerminatethisContractoranyportionofPerformance
Obligations,pursuanttoSection16.01(a);
(2)Suspension.SuspendthisContract,pursuanttoSection 16.01 (b);
(3)PerformContractServices.KIB mayitselfperformContractor's
PerformanceObligations,orcausethemtobeperformedbyanotherparty,
pursuanttoSection15.09;
(4)Damages.Assess LiquidatedorCompensatoryDamagesagainstthe
Contractor;and,
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(5) Exercise Financial Assurances.DrawontheLetterofCredit,demand
paymentundertheGuarantyoranyIndemnity,orsubmitanyclaimunder
Insurance.
(6)InjunctiveRelief.Contractoracknowledgesthat KIB maybealsobeentitled
toinjunctivereliefinthoseinstanceswhereanawardofdamagesto KIB for
theContractor's Breach orDefaultmaybeinadequateforreasonsincluding
thefollowing:
(i)PublicHealthandSafety.Theurgencyoftimely,continuousandhigh-
qualityContract Services, includingCollection,Recycling, transportation
and/ortransferandDisposalofputresciblesolidwastesthatconstitute
athreattopublichealth;
(ii)ProcurementTimeandExpense. Thelongtimeandsignificant
investmentofmoneyandpersonnel(including KIB' s staff,elected
officials and KIB Counsel,aswellasprocurementcounseland
consultants)necessaryto:
A.Develop a scopeofContract Services andPerformanceObligations
acceptableto KIB;
B.DraftthisContractandrelatedprocurementdocuments;
C.SolicitcommentsonthisContract and procurementdocuments
fromKIB(and KIB Counsel)andPersonsinterestedinproposing
toprovide ContractServices
D.Meetwiththosepotentialproposersto discuss theircommentsand
answertheirquestionsaboutthisContractandtheprocurement;
E.FinalizethisContractandprocurementdocuments;
F.SolicitproposalsforContract Services;
G.Reviewandevaluatethoseproposals and seekclarificationsof
thoseproposals.
H.AwardthisContractunder KIB's ApplicableLaw;
I.FinalizeexecutionofthisContract,includingreviewing
commentingonandapproving(if required)Contractor
Documentation; and,
J.ConformKIBCodetotheautomatedRefuseCollectionprograms.
(iii)RelianceonContractor. KIB' s relianceonContractor'smeeting
evaluative criteria onwhichawardof thisContract wasbased, such as
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
thefollowing:
A Solidwastemanagementexperience;
B. KIB references;
D/Qualificationsofkeypersonnel;
E/EnvironmentalprogramsandproposedUnpermittedWaste
ScreeningProtocol;
E. Litigationhistory;
F.Contractor'sproposedtransition,Customereducation, diversion
andotherplans;
G.AcceptanceoftermsofthisContract;and,
H.Diversionrecord.
(iv)Re-ProcurementTimeandExpense. Thelengthandsignificant
investmentoftimeandmoneydescribedinitem (ii)todevelop
alternativeMSW Management Services comparabletoContract
Servicesforthe price providedunderthisContract,andtonegotiate
newagreementstherefore.
c.RecoveryofUnpaidContractorPaymentObligations.KIB maycollect
ContractorPaymentObligationsdueandowingbyContractortoKIBbyanyor
allofthefollowingmeans:
(1)DemandingpaymentfromContractororGuarantor;
(2)DrawingontheLetterofCredit;
(3)Submittingclaimsas anadditionalinsuredunderInsurancepoliciesor under
contractualliability provisionsof insurancepolicies;and,
(4)DirectingContractortooffsetContractorPaymentObligationfromContractor
Service FeesthatContractorreceivedfromCustomerstoremitthemto KIB.
15.06 Additional Compensatory Damages.AdditionalCompensatoryDamages. Without
limiting KIB' s righttoseekCompensatoryDamages,pursuanttoeitherthisContract
orotherwiseavailableatlaw, KIB mayseekthefollowingadditionalCompensatory
Damages:
a.AmountsequaltoanyContractorPaymentObligationsorotheramountsthat
Contractorhaspreviouslypaidto KIB butaresubsequentlyrecoveredfromKIB
by atrusteeinbankruptcyaspreferentialpaymentsorotherwise;
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
b.If KIB terminatesthisContractforDefault, KIB' s ReimbursementCoststo
provideor re-procureMSWManagement Services; and,
c.If KIB terminatesthisContractforDefault,KIB'sprojectedDirectCostsof
replacingMSWManagement Services inexcessofContractor Service
CompensationforthebalanceoftheTermremainingifthisContracthadnot
beenterminated, asbasedon service feesunderreplacementagreements
forthose MSWManagement Services.
THIS SECTION WILL SURVIVE THE TERMINATIONOFTHISCONTRACT
FOR180DAYSOROTHERPREFERENCE PERIODPROVIDED UNDER
APPLICABLE LAW WITH RESPECT TO BANKRUPTCYORINSOLVENCY.
KIB maydrawupontheLetterofCredit,Guarantyoranyotheravailable
Performance Assurance topaycompensatorydamages.
15.07 Waivers.
a.WaiverofBreach.Nowaiverofany Breach orDefaultconstitutes a waiverof
anyother Breach orDefault. Failureof KIB toenforceanyprovisionofthis
Contractmaynotbeconstruedas a waiverof KIB' s enforcementrights. KIB' s
subsequentacceptanceofanydamagesorothermoneypaidbyContractormay
notbedeemedtobe a waiverby KIB ofanypre-existingorconcurrent Breach or
Default.
b.ContractorWaiverofCertainDefenses. Contractoracknowledgesthat itis
solelyresponsibleforprovidingContractServicesandbythisContract
irrevocably andunconditionalwaivesdefensestothepaymentandperformanceof
itsobligationsunderthisContractbasedonfailureofconsideration;contractof
adhesion;impossibilityorimpracticabilityofperformance; commercialfrustration
ofpurpose;ortheexistence,non-existence, occurrence ornon-occurrenceof
anyforeseenorunforeseenfact,eventorcontingencythatmaybea basic
assumptionofContractorwithregardtoanyprovisionofthisContract; provided
thatContractordoesnotbythisContractwaiveanydefensesunderthisContract
ofUncontrollableCircumstances.
15.08 Costs.
a.Non-PrevailingParty. Thenon-prevailing Party inanydisputeinvolvingthis
Contractwillpaytheprevailing Party's Reimbursement Costs, including
attorney's fees.
b.KIB'sEnforcementCosts. ContractorwillreimburseKIBpromptlyupon
requestforeither orbothofthefollowing KIB' s ReimbursementCosts:
(1)CostsresultingfromKIB'sinvestigationofanyallegedBreach; or,
(2)Costsincurredby KIB as a consequenceofContractor'sBreach.
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
15.09 KIB Right To Perform.
a.Events. KIB mayperform,orprovidefortheperformanceof,anyorall
PerformanceObligationsifKIBreasonablydeterminesthat:
(1)Contractor,duetoUncontrollableCircumstancesorforanyreason
whatsoever,fails,refusesorisunabletoCollectanySolid Wasteandoperate
theRecyclables Processing Facilityfor a periodofforty-eight (48) hours
aftertheCollectionoracceptancewasrequired underthisContract,and
KIBdeterminesinitssole discretion thatthereis a dangertothepublic
health,safetyorwelfare;or,
(2)KIB suspendsorterminates thisContract.
b.Continuation. KIB hasnoobligationtocontinueperformingorprovidingforthe
performanceofanyorallPerformanceObligationsandmayatanytime,inits
solediscretion,ceasetoprovideanyorall PerformanceObligation. However,
KIB' s righttoperformorprovidefortheperformanceofanyorallPerformance
Obligationswillcontinueuntileither:
(1) ContractordemonstratestoKIB'ssatisfaction thatContractorisready,willing
andableto resume timelyandfullperformanceofallPerformance
Obligations;or,
(2) KIB iscapableofmakingalternativearrangementsforprovidingMSW
Management Services and/orRecyclingservice,initsjudgmentcomparable
toContractServicesinscopeandprice,whichmayincludecontracting
with another service provider.
c.Notice.KIBmaygiveContractor24-houroralnoticethat KIB isexercisingany
orallof KIB' s rightsunderthisSection.Theoralnoticewillbeeffective
immediately,buttoremaineffective,withinanother24hours KIB must confirm
thatoralnoticewith a writtenNotice.
d.KIBPurchaseorLeaseofServiceAssets.Should KIB electto exercise its
authoritytoperformtheContract Services asprovidedinthisSection15.09,
Contractorshallenterinto goodfaithnegotiationsforthesaleorleasetoKIBof
all Service Assets reasonablynecessarytodoso,consistentwithSection 3.03.
SECTION 16: SUSPENSION OR TERMINATION OF CONTRACT
16.01KIB’s Right to Suspend or Terminate.
a.Contractoris willing to agree to commercially-standard suspension and
termination provisions tied to the matters of default addressed in Section 15, but
only after the right to cure period in the 16.01 f.
b.Termination Events. KIB may, initssolediscretion,terminatethisContract
shouldanyofthefollowingTerminationEvents occur:
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(1)Contractor'sDefault;
(2)Contractor's Breach duetoUncontrollable Circumstances, whichremains
uncuredfor a periodof30days;
(3) Any Contract Provision, asdefinedinSection22,isruledunconstitutional,
illegal,invalid,non-bindingorunenforceablebyanycourtofcompetent
jurisdiction,regardlessofwhetheritisdeemedseverable;or,
(4)AnyGuarantortransferstheGuarantywithout theconsentrequiredbythe
Guaranty,andonorbefore15daysafterthetransfer,theGuarantordoes
notprovide KIB with a substitute Guarantoror alternativefinancialcredit
supportsatisfactoryto KIB.
c.Suspension Events. Uponthe occurrence ofanyTerminationEvent, KIB may,
inlieuofTermination,andinitssolediscretion,suspendthisContract,inwhole
inorinpart,fornolongerthan30days. DuringthesuspensionperiodContractor
willhavetheopportunity todemonstrate tothesatisfactionof KIB that Contractor
IfContractor so demonstratesto
canonceagainfullyperformContract Services.
satisfactionof KIB initssolediscretion, KIB 'srighttosuspendor terminatethis
Contractwill cease andContractormayresumeprovidingContract Services.If
Contractordoesnot so demonstrate, KIB mayterminatethisContractandexercise
itsadditionalrightsandremedies.
d.Notice to Contractor. KIBwillgiveContractor a NoticeofTerminationor
Suspensioneffectiveatthefollowingtimes:
(1)Immediatelyoruponotherperiodstatedby KIB withrespecttothefollowing
Defaults,morefullydescribedinSection 15.03:
(i)FailureofContractortoprovideadequatePerformance Assurances; or,
(ii)
Insolvency,bankruptcy,liquidation,totheextentpermittedbyApplicableLaw
(Insolvency, Bankruptcy, Liquidation);
(2)UponContractor'sreceiptofNoticewithrespecttoanyotherDefault,unless
KIB specifiesanalternativedateintheNotice;or,
(3)Such otherdateas KIB mayspecifyintheNotice.
e.ReductioninFeeUponPartialSuspension.IfKIB suspends a portionofthis
ContractortheContractor'sPerformanceObligations,Contractorwillcontinueto
fullyperformitsremainingPerformanceObligationsandtheContractor Service
FeewillbeadjustedtoreflectreductionsinPerformanceObligations.
f. Contractor’s Right to Cure.Should KIB at any time, contend that Contractorhas
breached any material provision of this Agreement, KIB shall immediately notify
Contractor in writing of KIB’s contention. Contractor shall have a reasonable time
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Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
to cure any such alleged breach, which in all events shall not be less than thirty
(30) calendar days, or any such longer period as reasonably needed to cure said
breach, provided Contractor initiated curing the breach within such thirty (10)
calendar day periodunless agreed to in writing by the borough, and continues to
diligently pursue such breach. If Contractor fails to cure the breach within such
time, KIB may terminate this Agreementand/or pursue any other remedy provided
for in this Agreement, at law or in equity.
Classes of breach that are not subject to the “notice and cure” requirements –
especially breaches resulting from the violation of laws, including laws governing
life and safety.
Contractor shall only have a right to cure if it has not committed the same breach
3 times within the preceding 12 months.
16.02Criminal Activity.
a.Notice.ContractorwillimmediatelygiveNoticetoKIB ofeitherofthefollowing
withrespecttoContractororanyContractManager (except fortheContract
Managerin a Positionof influence):
(1)Convictionof a CriminalActivity ("Conviction"); or,
(2)Pleaofguiltyornolocontendereto aCriminalActivity ("Plea").
ContractorwillpromptlygiveNotice to KIBofanyofthoseconvictionsor
pleaswithrespect to theContractorManagerin a Position ofInfluence.
b.Cure.Uponthe occurrence ofanyconvictionorpleadefinedinSubsectiona,
Contractor immediatelywilldoorcausetobedoneboth ofthefollowing:
(1)Terminatefromemployment anyonein a PositionofInfluenceorremove
fromofficeanyonein a PositionofInfluence,unlessotherwisedirectedor
orderedby a court orRegulatoryAuthorityofcompetentjurisdictionand/or
authority,andunlessterminationwouldsubjectContractor,anAffiliateor
anyofitsContractManagerstosubstantialliabilityforbreachofanylabor
agreemententeredintobeforetheContractCommencementDate;and,
(2)Refrainfrom employingorappointing thatindividualor individualsresponsible
fortheCriminalActivityfromanyotherPositionof influence.
c.KIBremedies.IntheeventthatContractororanyAffiliatefailstoeffectuatethe
cure describedinSubsectionb,ortheCriminalActivityisrelatedtothisContract
oroccurs withinthe KIB' s municipalboundaries, KIB mayeithersuspendor
terminatethisContractasitdeemsproper.
d.LimitationsonContractorManager.Contractorshallnotpermitany Person to
serve asContractorManagerwho haspreviouslybeenconvicted of a Criminal
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Activity,orplead"guilty"or"nolocontendere"toanyCriminalActivity.
SECTION 17: TRANSFER OF CONTRACT.
17.01Transfer by Contractor.
a.Acknowledgment. ContractoracknowledgesthatContractorsubmitted
evidenceto KIB withrespecttoContractor'sexperience, expertise and
qualificationstoprovideContract Services, andthatContractor'sexperience,
expertiseandqualificationswerematerialconsiderationsof KIB inenteringinto
thisContractwithContractor.
b.KIB Consent Required.Contractor will not Transfer, in whole or in part, voluntarily
or involuntarily, this Contract, the Guaranty, or any rights or duties in this Contract
or under the Guaranty, withoutKIB’s Assembly’s prior, written consent, which
consent shall not be unreasonably withheld, conditioned, or delayed. Contractor
may not circumvent KIB’s consent rights by securing Goods or Services from a
Subcontractor.
Contractor acknowledges that in itssubmitted proposal to provide Contract
Services and enter into this Agreement it described the experience, qualifications,
and operations not only of Contractor itself, but of the following companies that are
wholly owned by Contractor as of the Contract Commencement
Date:___________________ (together, ”Contractor’s Operations”). Furthermore,
initsproposalContractordidnottakeanexceptiontoitsPerformance
ObligationtoprovidetheGuaranty. Therefore,inlieuofprovidingtheGuaranty,
ContractorwillnotTransferinwholeorinpart,voluntarilyorinvoluntarilyany
ofContractor'sOperationswithout KIB consent,givenin KIB's solediscretion.
ForpurposesofthisPerformanceObligationand KIB right,thedefinition of
"Transfer",the"Contractor" isdeemedtoinclude"Contractor'sOperations.
c.Contractorrequest.Withoutobligating KIB togiveconsent,Contactorwill
demonstrateto KIB' s satisfactionthattheproposedtransfereehasthe
operationalandfinancialabilitytosatisfyPerformance Obligations. KIB isnot
obligatedtoconsideranyproposedTransferbyContractorifContractorisin
Breach atany timeduringKIB's consideration.
d.Payment ofKIB's Transfer Costs.
(1)TransferDeposit.ContractormustmakeanyrequestforKIB'sconsent to
aTransferinthe mannerprescribedby KIB. Contractormustpay KIBthe
TransferDepositbefore KIB willconsiderContractor'srequest. "Transfer
Deposit"meanslesserof thefollowingrefundableamounts:
(i)$1,500or,
(ii)KIB' s anticipatedTransfer Costs.
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(2)AdditionalTransfer Costs. Within 30 daysof KIB’s request,Contractor
willfurtherpay KIB' s additionalTransferCostsinexcessoftheTransfer
Deposit,whetherornotthat KIB approvestheTransfer."Transfer Costs"
means such KIB ReimbursementCostsresultingfromits:
(i)ConsiderationandreviewofContractor'srequestforTransfer;
(ii)Investigationregardingthesuitabilityoftheproposedtransferee;
(iii)Determinationofwhetherornottoconsent;and,
(iv)PreparationofthosedocumentsnecessarytoeffectuatetheTransfer.
(3)KIB'sReimbursementCostsofEnforcement.Within30days ofKIB's
request,ContractorwillpayKIB'sReimbursementCostsforfeesand
investigationcostsasKIBdeemsnecessarytoenjointheTransferorto
otherwiseenforcethisSection.
e.Novation. IfKIB consentstoTransferofthisContract,uponrequestofthe
transferee, KIB willexecute a novationunderwhichthe Person whichisthe
transfereeContractorassumesalltherightsandPerformanceObligationsof
thetransferorContractor.
SECTION 18:THE PARTIES
18.01Independent Contractor. ThePartiesagreeandtheContractoracknowledges
asfollows:
a.Contractorisanindependententityandcontractorengagedby KIB and not
KIB'sRelated Party or a partytoanyjointventurewith KIB.
b.NoemployeeoragentofContractorisdeemedtobe KIB's RelatedParty.
c.Contractorwillhavethe exclusive controloverthemannerandmeansof
performingContractServicesandoverallPersonsperformingContract
Services.
d.ContractorissolelyresponsiblefortheactsandomissionsofContractor's
Parties,noneofwhomisdeemedtobe KIB's Related Party.
Related
e.NothinginthisContractmaybeconstruedascreatingan arrangement for
handlingUnpermittedWaste.
f. Neither ContractornoranyofContractor'sRelatedPartieswillobtainanyrights
toretirementbenefits, workers' compensationbenefits,oranyotherbenefits
thataccrue to KIB employeesandContractorexpresslywaivesanyclaimitmay
have oracquiretothosebenefits.
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g.Contractorbearsthesoleresponsibilityandliabilityforfurnishing workers'
compensationandallotherbenefitsrequiredbylawtoanyindividualforinjuries
arisingfromorconnectedwithContract Services.
18.02Parties in Interest. NothinginthisContract,whetherexpressorimplied, isintended
toconferanyrightsonanyoneotherthanthe Partiesandthe Parties' respective
representatives, successorsandpermittedassigns.RelatedPartiesare thirdparty
beneficiariesofprovisionsinthisContractthatreferencethem.
18.03 Binding on Successors.TheprovisionsofthisContractwillinuretothebenefit
ofandbebindingonthesuccessors andpermittedassignsof theParties.
18.04 Further Assurances.Each Party agreestoexecuteanddeliveranyinstruments
andtoperformanyactsasmaybenecessaryorreasonablyrequestedbythe
othertogivefulleffecttothisContract,includingContractorDocumentation.
ContractorwillcompleteContractorDocumentation satisfactoryto KIB bythe
ContractCommencement Date.
18.05 Actions of KIB in Its Governmental Capacity. NothinginthisContractmaybe
interpretedaslimitingtherightsandobligationsof KIB initsgovernmentalor
regulatorycapacity.
18.06 Contractor’s Obligations Performed at Its Sole Expense. Contractorwillperform
Contract Services solelyforthecompensation expressly providedforinthis
Contract.
18.07 Parties Representatives.
a.KIB
(1)Identification.TheKIBRepresentativeistheManagerorhisorherdesignee,
asmaybeamendeduponNoticetoContractorby KIB in KIB' s solediscretion.
(2)Delegation.ByauthorizingtheexecutionofthisContract,KIBdelegatesto
the KIB Representativetheauthoritytoexercise KIB's rights,remedies and
optionsunderthisContractandadministerthisContract,exceptwith respect
tothefollowing,whichmustbeapprovedbythe KIB GoverningBody:
(i)ExtendingtheTermforanadditionalyearormore;
(ii)SuspendingorTerminatingthisContract;
(iii)ApprovingordisapprovingTransferofthisContract;
(iv)AmendingthisContract,includingamendmentstotheContractor
Service FeeduetochangesinoperationspursuanttoSection l
1.03e,butnottoannualadjustmentspursuanttoSection1l.03b;
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(v)Indemnities;and,
(vi)Exercising anydelegation ofauthoritycontrarytoApplicableLaw.
b.ContractorRepresentative.TheContractorRepresentativeisnamed in
ContractorDocumentation.TheContractorRepresentativemusthaveatleast 5
yearsofexperienceinSolidWastecollectionservicesbeforebeingnamed
ContractorRepresentative.TheContractorRepresentativeisauthorizedtoacton
behalfofContractorinthesatisfactionof allPerformanceObligationsandexercise
ofContractor'srights andoptionsunderthisContract.
18.08 Due Diligence. ContractoracknowledgesthatMSWManagementServicesand
Recycling Services, includingContract Services, arehighlyregulatedunder
ApplicableLaw,andthatwastemanagementis a publichealthandsafetyconcern.
Contractoragreesthatitwill exercise duediligence inperformingContract Services.
18.09 No Use of KIB Name. Contractorwillnotconductanybusinessrelatedtoits
PerformanceObligationsunderthisContractusinganynamereferencing KIB, or
otherwiseappliesassociationwithorownershipby KIB.
18.10Subcontractors.
a. Subcontractsexceeding$50,000.Contractorwillnotengageany
Subcontractorinanamountexceeding$50,000foranyindividualSubcontractor
without KIB'spriorapprovaloftheSubcontractandSubcontractor.Any
Subcontractentered intowithout KIB's priorapprovalisvoid. Contractorwill
identifyapprovedSubcontractorsinContractorDocumentation.
b.ContractorResponsibility.Contractorissolelyresponsiblefordirectingthe
workofSubcontractorsandpayingSubcontractors'compensation.
c.Removal.KIB mayrequireContractortoremoveanyapprovedSubcontractor
foranyofthefollowingreasons:
(1)ItsfailuretoprovideContract Services;
(2)Itsnon-compliancewithApplicableLaw,or
(3)Itsengagementinconduct that,in KIB's judgment,isabusive,rudeor
unsafe.
d.Reference to Subcontractors.SpecificreferencetoSubcontractorsunderthis
Contract (such aswithrespecttocompliancewithApplicableLawandmeeting
Insurancerequirements)doesnotimplythatlackofspecificreferenceto
SubcontractorselsewhereunderthisContractExemptsSubcontractorsfrom
complyingwiththisContract.
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SECTION19:AMENDMENTS
19.01Amendments.
a.MeansofAmendment.AmendmentstoContractrights,remediesandoptions,
unlessdelegatedtothe KIB Representative,willbeeffectiveuponcompletionof
thefollowingactions:
(1)AuthorizationanddirectionofKIBGoverningBody;
(2)ConsentoftheContractor; and,
(3)Dueexecutionby theParties of a written amendment to thisContract
reflectingthosechanges.
b.ConsentbyRepresentatives.AllotherAmendmentstothisContractwillbe
effectiveuponcompletionofthefollowing:
(1)Consentofthe KIB Representative,exceptforContractor'samendmentsto
ContractorDocumentationthatdonotrequire KIB consent;
(2)Consent oftheContractorRepresentative,exceptforamendments tothis
Contractthat donotrequireContractorconsent;and,
(3)Dueexecutionbythe Partiesoftextreflectingthosechanges.Examples
ofthoseamendmentsincludethefollowing:
(i)AmendmentsnotlistedinSubsectiona;
(ii)ContractorDocumentation;and,
(iii)Exhibits orAttachmentsto this Contract (except withrespectto
Contractor Service Feeotherthanannualadjustments).
c.Dueexecution. ForpurposesofthisSection,"dueexecution"ofamendments
tothetextofthisContractmeansthatthe Parties' authorizedrepresentatives:
(1)Witnessandsignthewrittenamendmentintheformprovidedonthe signature
pageofthisContract; and,
(2)Warrantthattheyareauthorizedtoexecutetheamendment.
SECTION20: NOTICES, CONSENTS, AND APPROVALS
20.01Notices. NoticesmustbegivenattheaddressesprovidedinContractor
DocumentationattachedtothisContract,asfollows:
a.By Emailorfacsimile,promptlyfollowedbypersonalormaileddelivery;
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b.By personaldeliverytotheContractorRepresentativeor KIB Representative,as
the case maybe;
c.By depositintheUnitedStatesmail first class postageprepaid(certifiedmail,
returnreceiptrequested);or,
d.By commercial delivery service providingdeliveryverification.
Noticeby KIB toContractorof a missed pick-upor a Customerproblemor
complaintmaybegiven toContractororallybytelephonetoContractor
RepresentativeorotherContractorpersonnelresponsiblefortakingcomplaints
fromKIBorthepublic.
PartiesmaychangetheiraddressuponNoticetothe other Party.
20.02Writing Requirements. AllNotices,reports,demands,requests,directions,
selections,option exercises, orders,proposals, reviews, comments,
acknowledgments,approvals,agreements,consents,waivers, certificationsand
madeunderthisContractmustbeinwriting,exceptthe
othercommunications
following:
a.Oralcommunicationisexplicitly authorized; and,
b.CommunicationwithrespecttoroutineContractadministration, such as
submitting RecordsorReports, correcting Reportsor, discussing Customer
complaints.
20.03Exercise of Options.Partieswillexerciseanyapproval,disapproval,consent,
acceptance,option,discretion,election,opinionorchoiceunderthisContract,make
arequirementunderthis Contract,orinterpretthisContract("DiscretionaryAction")in
a mannerthatisreasonable.Recognizing theessentialpublichealthandsafety
protectionsthisContract serves, wherethisContractspecificallyprovidesthatthe
exercise ofanyDiscretionary Action isineither Party's independent,sole,exclusive
orabsolutediscretion,controlorjudgment,theother Party willnotquestionor
challengetheotherParty's exercise thereof.Partieswillnevertheless exercise their
rightsandremedies in goodfaithasrequiredbyApplicableLaw.Anymediatoror
courtmustfindthe Party's exercise tobereasonable.
SECTION21: INTEGRATIONS, GOVERNING LAW, AND VENUE
21.01Integrations. ThisContractcontainstheentireagreementbetweentheParties with
respecttotheirrightsandobligationsunderthisContract.ThisContract completely
andfullysupersedesallpriorunderstandingsandagreementsbetweentheParties
withrespecttotheir respective rightsandobligations,includingthose containedin
eachofthefollowing:
a.Requestsforproposals;
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b.Proposals;
c.Memoranda;
d.Correspondence;
e.Telephone calls;
f. Field trips;
g.Interviews;
h.Negotiations;and,
i.Meetingsofthe KIB Assembly,andother commission, committees,andboards.
21.02Governing Law.The Parties' respective rightsandobligationspursuanttothis
Contractshallbedeterminedaccordingto,andgovernedby,thelaws of theState
ofAlaska
21.03Severability.
a.Generally.Shouldanycourtofcompetentjurisdictionholdthatanyclause,
sentence,provision,section,subsection,exhibit,orattachmentofthisContract
isunconstitutional,illegal,invalid,non-binding,orotherwiseunenforceable, such
determinationshallnotaffectanyoftheremainingprovisionsofthisContract.
ThisContractwillbeconstruedandenforcedasiftheContract Provision did
not exist, andthe Parties willas a result:
(1)Promptly meetandnegotiate a substitutefortheContractProvisionand
anyrelatedamendments,deletionsoradditionstootherprovisionsofthis
Contractwhichtogethereffectthe Parties' originalintenttothegreatest
extentallowableunderApplicableLaw;and,
(2)Ifnecessaryordesirableto accomplish precedingitem(1),applytothe
courtthatdeclaredsaidinvalidityfor a judicialconstructionofthesubstituted
Contract Provisionandany amendments,deletionsoradditionstothis
Contract.Within10daysofany KIB' s request,Contractorwillpay KIB half
oftheDirectCostsofthatapplication.
However,ifanyContractProvisionwithrespectto KIB directionto a SolidWaste
ManagementFacilityisruledunconstitutional,illegal,invalid,non-bindingor
unenforceablebyanycourtofcompetentjurisdiction,then KIB initssole
discretionmayeither:
(1)SeverthatContract Provision andconstrueandenforcethisContractunder
thisSection;or,
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(2)TerminatethisContract.
b.Contractor'sWaiverofCertainLegalChallengesContractoragreesnotto
challengetheconstitutionality,legality, validity,enforceabilityorbindingnature
ofeitherofthefollowingprovisionsofthisContract:
(1)Contractor'sobligationtodeliverRefusetoKIBLandfill;and,
(2)Contractor'sobligationtodeliveranyothertypeofSolidWaste (such as
recyclables)toanyotherSolidWasteManagementfacility as directedby
KIB.
21.04New Contract.ThisContractis a newobligationbetweenthePartiesand is a
novation,substitutionandreplacementforanypresentor priorcontracts or
agreementsbetweenthePartiesconnectedwithorrelatedtoMSWManagement
Services.
21.05Venue. Any civilactionarisingfromthisContractshallbebroughtintheSuperior
Court,ThirdJudicialDistrict,Stateof Alaska
21.06Costs. Thenon-prevailing Party inanydisputeinvolvingthisContractshallpaythe
prevailing Party's reasonableReimbursement Costs, includingattorney'sfees.
SECTION 22:ADDITIONAL TERMS AND CONDITIONS
1.Notwithstanding anything herein to the contrary: (a) Contractor shall have no
obligation to collect or transport any material which is or contains, or which
Contractor reasonably believes to be or contain, radioactive, volatile, corrosive,
highly flammable, explosive, biomedical, infectious, biohazardous, toxic or
hazardous material as defined by applicable federal, state or local laws or
regulations (“Excluded Waste”); (b) if Contractor finds what reasonably appears to
be discarded Excluded Waste, Contractor shall promptly notify the KIB and the
producer of the Excluded Waste, if the producer can be readily identified; and (c)
title to andliability for any Excluded Waste shall remain with the producer of the
Excluded Waste, even if Contractor inadvertently collects or disposes of such
Excluded Waste.
2.Customers and the KIB must comply with any description of and/or procedures
with respect to removal of contaminants or preparation of recyclable materials as
reasonably provided by Contractor. If any customer or the KIB fails to do so,
Contractor may decline to collect such materials without being in breach of the
contract. Contractor shall not be responsible for and has not made any
representation regarding the ultimate recycling of such recyclable materials by any
third-party facilities.
3.Notwithstanding anything herein to the contrary, to the extent supplied by
Contractor, in the event that a container becomes lost, unsightly, unsanitary,
broken, or unserviceable because of the acts or omissions of a customer or the
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KIB (excluding normal wear and tear), the customer or KIB (as the case may be)
will be charged for the resulting repairs or replacement and such amounts will be
paid to Contractor upon demand.
4.Any equipment furnished hereunder by Contractor shall remain the property of
Contractor; however, the customers and the KIB (as applicable) shall have care,
custody and control of the equipment while at the service locations. Customers
and the KIB shall not overload (by weight or volume), move or alter the equipment,
and shall use the equipment only for its proper and intended purpose. Customers
and the KIB must provide unobstructed access to the equipment on the scheduled
collection day. The word “equipment” as used in the contract shall mean all
containers used for the storage of non-hazardous solid waste.
5.Except for the payment of amounts owed hereunder, neither party hereto shall be
liable for its failure to perform or delay in its performance hereunder due to
contingencies beyond its reasonable control including, but not limited to, strikes,
riots, compliance with laws or governmental orders, inability to access a container,
fires, inclement weather and acts of God, and such failure shall not constitute a
breach under the contract.
SECTION 23:DEFINITIONS
Affiliatemeans a Person that,directlyorindirectly,throughoneormoreintermediaries,
controls,oriscontrolledby,orisunder common controlwith,Contractor.Forthepurpose
ofthisdefinition,"control"hasthemeaningprovidedinRule144oftheSecurities Act of 1993.
Affiliate ParentmeansanAffiliatethat,directlyorindirectly,throughoneormore
intermediaries,controlsContractor.
AnnualReportmeanstheReportrequiredunderSection10.03informandcontent
satisfactoryto KIB.
ApplicableLawsmeansanyor all ofthe followingenacted,adopted,promulgated,issued,
ruled,ordered,determinedorotherwisemadebyanyRegulatoryAuthoritythatapplyto
orgovernContract Services ortheperformanceofthe Parties' obligationsunderthisContract:
(1)Laws, statutes
(2)rules, regulations
(3)guidelines,
(4)Permits,
(5)actions,determinations,orders,or
(6)otherrequirements,includingApplicableLawconcerningthefollowing:
(7)health,
(8)safety,
(9)fire,
(10)laborrelations,
(11)mitigationmonitoringplans,
(12)buildingcodes,
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(13)zoning,
(14)non-discrimination,
(15)Vehicles: such as:
(i)airemissions(smog checks); tires; documentationthroughmaintenance
logor otherwiseof asafetycompliancereport;Vehicle highway lighting,
flashingand warning lights, clearance lights,andwarningflags;
registration;weightlimits;cleaning; enclosureI water-tightbeds;
(ii)Theappropriate class of drivers' licensesissued bytheStateDepartment
ofMotorVehicles;
(iii)anyStatelawsrelatingtooperating equipment construction, safety,and
parkingandidentification,
(16)Carts: such as:
a.maintenanceandplacementof Carts;
b.placingContractor'snameandtelephonenumberonReceptacle;
(17)Labor:
(i)Drugandalcoholtesting;
(ii)TheOccupational SafetyandHealth Act, (29U.S.C.§651etseq.),
includingtheSolidWasteDisposalFacilityCriteriapromulgated bythe
U.S. EPA onOctober9,1991 (40 C.F.R., Parts 257and258);and
corresponding Staterequirements;
(iii)immigrationReformandControl Act of1986(PL.99-603);
(18)Environmental Protection:
(i)CERCLA;
(ii)RCRA;
(iii)CleanAir Act, (42U.S.C.§1351etseq.,42U.S.C.§7401-7642)andClean
Water Act, and;
(iv)corresponding Staterequirements;
(v)EmergencyPlanningandCommunityRighttoKnow Act, (42U.S.C.
§11001etseq.);
(vi)regulationsgoverningtherecoveryofozone-depletingrefrigerantsduring
theDisposalofairconditioningorrefrigerationequipment,including40
C.F.R. Part 82;
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(vii)anywash-downrequirementsforcontainers, trucks orfacilities,
(19)KIB Code,
(20)Miscellaneous:
(i)CivilRightsAct of1964(Sub chapter VI orChapter21ofTitle42);
(ii)Customer'sprivacyrights.
Reference to Applicable Law includes amendments and supplements to or replacement,
restatement or recodification occurring after the Contract Commencement Date.
BaseServiceLevelisdescribedontheContractor Service FeeSchedule.
BearCartmeans a Refuse Cartdesigned toberesistanttoopeningby bears.
BreachmeansContactor'sfailuretofullyandtimelymeetanyPerformanceObligation.
Bulkyitem(s)meansanylargeitemofSolid Waste thatcanbesafelylifted bytwoindividuals
using a dolly,generatedatResidential Premises anddiscardedat ResidentialSet-out Sites,
such asthefollowing:
(1)furniture,includingmetaldesksandstoragecabinets,
(2)pianosandorgans,
(3)televisions,
(4)largeappliances,includingwashers, driers, refrigerators,freezers,dishwashers
andstoves,
(5)toys,bikesanddismantled swing sets,
(6)lawnmowersandsnowblowerswithnogasoroilinthem,upto 4 autoorpickup
tiresperCustomereachcalendarmonth,withrimsremoved,
(7)anyitem (otherthanlumber)thatcanbecutorbroken-downmeetingthe following
requirements:
(i)nolongerthan 4 feetinlength,
(ii)weighingnomorethan70pounds.
BulkyItemsdoesnotmeanthefollowing:
(1)materialgeneratedatnon-Residential Premises,includingcommercialbusiness
operations,
(2)bundledYardWaste,branches,
(3)sod,soiland rock,
(4)brokenconcreteandasphalt,
(5) brick, block andstone,
(6)railroadtiesorsimilartypeofretaining wall timbers,
(7)remodelingdebris,includingshingles,
(8)carpeting,
(9) sinks, concretelaundrytubsand cast-ironplumbingfixtures,
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(10)windowsanddoors,
(11)lumber,
(12)animalwaste, including allexcrementfromdomesticanimalsandfowl,andall
hay, straw orothermaterialsthathavebeenusedforanimals'orfowls'bedding,
(13)liquids,includingpaint,
(14)hazardouswaste, includinghouseholdhazardouswaste,
(15)fueloiltanks,
(16)anyautomotiveparts(includingvehiclebatteriesand tires).
C&D DebrismeansanySolidWastediscardedinDumpstersorRollOff Containersthat
ContractormustCollectunder Section 6.05, such asthefollowing:
(1)bundledYardWaste,branches,
(2)sod,soiland rock,
(3)brokenconcreteandasphalt,
(4) brick, blockandstone,
(5)railroadtiesorsimilartypeof retainingwalltimbers,
(6)remodelingdebris,includingshingles,
(7)carpeting,
(8) sinks, concretelaundrytubsand cast-ironplumbingfixtures,
(9)windowsanddoors,
(10)lumber.
CalendarYear means a periodof12monthsof365or366consecutivedaysbeginning
January1 andendingDecember31.(Compare''ContractYear")
Cardboard Recycling Containermeans a roll off container or dumpster with a narrow
opening or slot on the side of the container that will require cardboard boxes to be
first flattened in order to allow the cardboard material to be inserted into the container.
Cartmeans a wheeled Receptacle designed for containing Solid Waste thatcanbe
emptiedbyeithersemi-or fully-automatedvehicles.
ChangeinLawmeansthefollowingchangesoccurringaftertheContract
CommencementDate:
(1)theadoption,promulgation,repeal,modification,amendmentorotherchange
inApplicableLaworchangeinjudicialoradministrativeinterpretationthereof
occurring,otherthan:
(i)lawswithrespecttotaxesbasedonormeasuredbynetincome,or
(ii)anyunincorporatedbusiness,payrollorContracttaxesleviedbyanytax
governmentalauthority(otherthananytaxesleviedby KIB that are
obligationsof ContractorandnotmerelyfeesthatContractormustcollect
onbehalfof KIB), or
(iii)employmenttaxes;
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(2)anyorderorjudgmentissuedby a RegulatoryAuthoritythatbindsContractor
orhas a materialimpactonContract Service:
(i)iftheorderorjudgmentisnotalsotheresultofthewillfulmisconductor
negligentactionorinactionofthe Party relyingthereonorofanythird
partyforwhomthe Party relyingthereonisdirectlyresponsible;and
(ii)unlessexcusedinwritingfrom so doingbytheother Party, the Party
relyingthereonwillmakeorhavemade,orwillcauseorhavecaused
tobemade,ReasonableBusinessEfforts(such asretainingcounsel)to
contesttheorderorjudgment(itbeing understoodthatcontestingingood
faithanorderorjudgmentwillnot constituteorbeconstruedas a willful
misconductornegligentactionofthat Party); or
(3)theimpositionby a RegulatoryAuthorityofanynewor different material
conditionsinconnectionwiththeissuance,renewal, ormodificationofany
Permit;or,
(4)a RegulatoryAuthority's
(i)failuretoissueorrenewanyPermit,
(ii)delayinissuingorrenewinganyPermit,or
(iii)suspension,interruptionor terminationof,anyPermit;
providedthefailure,delay,suspensionorterminationisnotduetothe
willfulmisconduct or negligentactionorinactionofthe Party relying
thereonoranythirdpartyforwhomthe Party relyingthereonisdirectly
responsible.
Collect,CollectionorCollectingotherformthereofmeanspick-upandremovalof
discardedSolidWasterequiredunderthisContract.
CollectionCommencementDatemeansthedatedescribedin Section 3.01,onwhich
ContractorshallbeginprovidingcertainCustomerCollectionservices. (Compare"Contract
CommencementDate".)
CollectionHoursmeansthetimeduringwhichContractormaycollect solidwasteunder
the KIB Code.
CommercialdescribesPersons (such as Customers) orthings (such as Carts, Premises
ortypesofSolidWaste)intheContract Service Area thatarenotResidentialorMulti-
family.
CommercialCustomer means a Customerwhoownsoroccupies a Commercial Premise.
CommercialPremisemeanseach Premise containingthatisnota Residential Premise
orMulti-familypremise, such asbusinesses.
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Compactormeans a receptaclecontaining a ramthatpushesand compresseswasteinto
acontainerorbale.
CompensatoryDamagesmeans"CompensatoryDamages"describedinSection15.
Contractmeansthisagreement, includingall:
(1)Sections;
(2)Exhibits; and,
(3)Otherappended documentation, including Attachments, Exhibitsand
documentation,whichareincorporatedinthisContractbyreferenceasiffully
setforthherein.
ContractCommencementDatemeansthedateonwhichthisContractissignedbyboth
Contractorand KIB. (Compare"CollectionCommencementDate".)
Contract Managermeansthefollowing:
(1)Contractor Representative
(2)Contractor'sofficers
(3)Contractor's directors,and
(4)anyindividualin a Positionof influence.
Contract Servicemeans the MSWManagementServicesthat Contractormustprovide for
CustomersunderthisContract, includingallPerformanceObligations,thefutureCollection
ofRecyclablesifagreedtobytheParties, CollectionfromRoll-offs,Customerbillingand
collection,andTransportationofCollectedMSWtothe KIB landfill). (Compare''MSW
Management Services ".)
ContractServiceAreameansalllandwithintheboundariesofKIBwhereCustomer's
premisescanbe served byroads.
ContractServiceAssetDocumentmeans a documentthatencumbersorlimits
Contractor'sinterestin a Contract Service AssetorthatevidencesContractor's ownership
interestinthe Contract Service Asset, such as:
(1)lease-purchaseagreement,
(2)installmentpurchaseagreement,
(3)financingstatement,mortgageorotherinstrumentestablishing a security interest
toorbyContractor,
(4)ifrequestedby KIB, documentsrelatedtoContractor'srightswith respect tothe
Contractor Service Asset, such asCartwarranties,and
(5)ifrequestedby KIB, documentsrelatedtooperationandmaintenanceofthe
Contractor Service Asset.
ContractServiceAssetsmeansallproperty,bothtangibleandintangible (such asfacility
leasesorequipmentinstallmentpurchaseagreements)useddirectlyorindirectlyin
performingContractServices, includingthefollowing:
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(1)vehicles,
(2)receptacles,
(3)operationI maintenanceequipmentandfacilities,
(4)administrative /officeequipment (such as computer hardware andsoftware,
telephones/telefax) andoffices.
ContractServiceAssetInventorymeans a listingofallContract Service Assets that
includes adescription ofthe type, size, yearin service, comments regardingcondition(if
relevant), anduseful service lifeforeachasset.
ContractServiceDaymeans a weekdayorSaturdayonwhichContractormustperform
Contract Services, Holidaysexcepted.(Compare "day'' and"KJBBusinessDay".)
ContractServiceExceptions means:
(1)SolidWasteNotProperlyPlacedinReceptacles: discardedSolidWaste(other
thananyBulkyItem)thatisnotplacedinside a Receptacle.
(2)AnyReceptaclethatweighsmorethanlimits prescribed onReceptacle's
manufacturerwarrantyorotherdocumentationacceptableto KIB andnotedon
theReceptacle.
(3)ReceptacleorBulkyItemsNotPlacedatProperSet-outSite: a Receptacle
isnotdiscardedattheSet-outSite,or aBulkyItemorexcessRefuseisnot
discarded attheSet-outSiteunder 4.04.
(4)Unsafe Condition: TheSet-out Siteisnot safelyaccessible to Vehicles or
Contractor'semployees.
(5)Unpermitted Waste or UnsafeMaterials: ContractorobservesUnpermitted
Wastein a ReceptacleorattheSet-out Site.
Contractormeans:
(1)The Person namedandsigningthesignaturepageofthisContract;
(2)AnyTransfereeapprovedby KIB pursuantto Section 17;
(3)Forthepurposesof indemnities,ContractorandContractor'sRelatedParties.
Contractor'sactions and PerformanceObligationsincludereferencetoanySubcontractor's
actionsunderthisContract, asapplicable,withoutspecifyingineachinstancethat
Contractormustdirectlytakethoseactionsitself,orcauseitsSubcontractorstotake
thoseactionsonContractor'sbehalf.
ContractorDocumentationmeansdocumentationprovidedby Contractorto KIB under
thisContractinformandcontent satisfactory to KIB, includingthosedocumentssetforthin
ExhibitB.
ContractorOfficemeansany officeandotherbasesofoperationlocatedinKIB.
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
ContractorOfficeHoursmeansatleast8:00 a.m. to5:00 p.m.MondaythroughFriday
(Holidaysexcepted).
ContractorPaymentObligationsmeansamountsContactorowesto KIB, including:
(1)damages,includingLiquidated DamagesandCompensatoryDamages;
(2)reimbursementstoKIB,including KIB' s ReimbursementCosts;
(3)anyotheramountsprovidedinthisContract, such as costs ofapplyingtocourts
forjudicialconstructionofContract Provisions.
ContractorPhoneHoursarehours(exceptingHolidays)betweenthefollowingtimes:
(1)8:00 a.m.and5:00p.m.,MondaythroughFriday,
ContractorRepresentativemeanstheindividualorindividualsauthorizedbyContractor
underSection18.07andlistedinContractorDocumentation. (Compare"KJB
Representative".)
Contractor's ReimbursementCostsmeansContractor'sDirectCosts plus10% thereof.
(Compare"KIB's Reimbursement Costs.)
Contractor'sRelatedPartiesmeansContractor'semployees, partners, officers, agents,
Subcontractors, attorneys,consultants,licensees,inviteesandAffiliates. Contractor's
Related Partiesarethirdpartybeneficiariesofprovisionsthatreferencethem. (Compare
"KIB's Related Parties".)
ContractorServiceFeemeanstheamountlistedontheContractor Service FeeSchedule.
ContractorServiceFeeSchedulemeanstheschedulesetforthat Section 11.01.
ContractorTransitionPlanmeansContractorDocumentation consisting oftheplan
requiredbySection4,whichhasbeenapprovedby KIB.
ContractYearmeanseach12-monthperiodcommencingJuly1 andendingJune30,or
withrespecttolessthan12-monthperiodsfollowingexecution,terminationorexecution
ofthe Agreement,theportionofthat12-monthperiod.(Compare"CalendarYear".)
CriminalActivitymeansanyofthefollowing:
(1)fraudorcriminalfelonyoffensesinconnectionwithobtaining,attemptingtoobtain,
procuringorperforming a publicorprivateagreementrelatedtorecyclables,yard
waste, construction anddemolitiondebris,garbage,refuse,oranyothersolid
orMSWManagement Services ofanykind(includingcollection,hauling,
waste
transfer,processing,compostingordisposal),includingthisContract;
(2)briberyorattemptingtobribe a publicofficeroremployeeof a Regulatory
Authority;or
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(3)embezzlement,extortion,racketeering,falseclaims,falsestatements,forgery,
falsificationordestructionof records, obstructionofjustice,knowinglyreceiving
stolenproperty,theft,or misprision (failuretodisclose)of a felony;or
(4)unlawfuldisposalofhazardous,designatedorotherwaste;or
(5)violationofthefollowing:
(i)securitiesorantitrustlaws (such aslawsrelatingto price-fixing,bid-rigging
andsalesandmarketallocation), and
(ii)unfairand anti-competitivetrade practice laws,includingwith respectto
inflationofwastecollection,haulingordisposal fees.
CubicYardmeans46,656cubicinches.
Customeror Customersmeans a Person whosubscribesforContractServices from
Contractor.
CustomerComplaintProtocolmeanstheprotocolunderSection9.03informand
contentsatisfactory to KIB. ItisContractorDocumentation.
CustomerServiceSubscriptionisContractorDocumentation consisting ofthe service
orderformprescribedbySection9.08,asapproved byKIB.
Daymeans a calendarday. (Compare "KIB Business Day"and"Contract Service Day".)
Defaultmeans "Default"asdefinedanddescribedinSection 15.DirectCostsmeansthe
sumofthefollowing:
(1)payroll costs directlyrelatedtotheperformance,ormanagementorsupervision
ofanyobligationundertheprovisionsofthisContract, comprised of
compensationandfringebenefits,includingvacation, sick leave,holidays,
retirement, workers' compensationinsurance,federalandstateunemployment
taxesandallmedicalandhealthinsurancebenefits,plus
(2)the costs ofmaterials,services,directrental costs andsupplies,plus
(3)travelandsubsistence costs, plus
(4)thereasonable costs ofanypayments toSubcontractors(withrespectto
Contractor) or contractors (withrespectto KIB) orthirdparty’s necessary toandin
withPerformanceObligations; plus
connection
(5)anyother cost orexpensewhichisdirectornormallyassociatedwith a task
performed;plus
(6)reasonablelitigation costs andexpenses,includingattorneys'fees(including
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AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
thereasonablevalueofthe services renderedby KIB Counsel'sOffice)
investigationfeesandexpertwitnessfees.
WhichDirect Costsaresubstantiatedby:
(7)a certificate signedbytheprincipalfinancialofficerofContractororanauthorized
representativeofKIB,asthe case maybe:
(i)settingforththeamountofthe cost andthereasonwhythe cost isproperly
chargeabletoKIB orContractor,asthe case maybe,and
(ii)statingthatthe cost isanarm'slengthand competitiveprice,ifthereare
competitive prices, forthe service ormaterialssupplied; andif KIB or
Contractorrequests,asthe case maybe,theadditionalback-up
documentationtosubstantiateanyDirectCost,includinginvoicesfrom
suppliers,Subcontractorsand contractors.
Direct Costsexcludesprofitorreturnoninvestment.
DisposalorDisposeorotherformthereofmeansfinal depositionordestructionofSolid
Waste.
DiversionorDivertmeansactivitiesthatreduceoreliminatetheamountofSolidWaste
fromdisposal.
Drive-inServicemeanswhenthecontractorisrequiredtoleavethepublicright-of-way
andenter a driveway, private road,orprivateproperty.
Dumpstermeans a receptaclefordiscardedsolidwastethathasslotstoallowpick-up
bythe forklifts, generally a metalboxwithlid alsoreferredtoas"bin"or"container".
ElderlyorHandicappedmeans anyResidentialCustomerwhomeetsthefollowing criteria:
(1)hashandicappedstatusrecognizedbytheStateDepartmentofMotorVehicles,or
(2)isover65yearsoldasevidencedbybirthdatesondriver's licenses, birth
certificates, passports,greencardsorotherdocumentationissuedby a
Regulatory Authority,and
(3)provideswrittenrepresentationthatheorsheisfunctionallyunabletorollhisorher
RefuseCarttothe curb, andthatthereisnooneelseresidinginthatCustomer's
premiseswho isfunctionallyabletorollthatRefuseCarttothecurb.
ElectronicWastemeansdiscardedcomputers/monitors/equipment,officeelectronic
equipment,entertainmentdeviceelectronics, mobilephones,television sets, andother
materialswithelectronicsthatmaybeRecyclable.
GoodsorServicesmeansgoodsor services usedinprovidingContract Services,
includingthefollowing:
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(1)labor,
(2)leasesandsubleases,
(3)equipment,
(4)supplies,
(5)capital,
(6)insurance,iftheinsurerisanAffiliate,
(7)bondsorothercreditsupportifthesuretyorotherproviderisanAffiliate;and
(8)legal, risk management,generalandadministrative services.
GuarantormeansthePersonexecutingtheGuaranty.
Guaranty meanstheguarantyin a formapprovedby KIB, andsignedbyGuarantor.
Herein,Hereof,Hereunderandvariationsmean"inthisContract","ofthisContract",
"underthisContract";"hereinbefore"and"hereinafter"meanbeforeandafterthe
ContractCommencementDate,respectively.
Holidaysmeansdaysonwhich KIB officesareclosedfor businessto thepublic,comprised
ontheContractCommencementDateofthefollowingdays:
(1)NewYear'sDay,
(2)MartinLutherKingDay
(3)President'sDay
(4)Seward'sDay
(5)MemorialDay,
(6)IndependenceDay,
(7)LaborDay,
(8)Veteran'sDay
(9)ThanksgivingDayandthedayafterThanksgivingand,
(10) Christmas.
IncludingorIncludeorvariationsthereofmeans"includingwithoutlimitation, "including,
butnotlimitedto"and"including,at a minimum".
IndemnitiesorIndemnityorIndemnificationorvariationsthereofmeans Contractor's
obligationtohold KIB harmless,andall such relateddefenses,indemnitiesandreleases
under thisContract.
InsurancemeanstheinsurancecoveragesrequiredbySection 13.
KIBmeansthefollowing:
(1)theKodiakIslandBorough;
(2)anytransfereeofKodiakIslandBorough; and,
(3)forpurposeofIndemnities,KodiakIslandBorough'sRelated Parties.
KIBBusinessDaymeansanydayonwhich KIB Administrationofficeisopentodo
businesswiththepublic. (Compare"Contract Service Day".)
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
KIBCodemeansmunicipallawofKIB.
KIBGoverningBodymeans KIB Assembly.
KIB Office Hoursmeansthehoursofany KIB BusinessDayonwhich KIB Administration
officeisopentodobusinesswiththepublic. (Compare"ContractorOfficeHours".)
KIBRepresentativemeanstheindividualholdingthepositionnamedby KIB under
Section18.7 (Compare"ContractorRepresentative".)
KIB'sReimbursementCostsmeansKIB'sDirectCostsplus15%. (Compare
"Contractor'sReimbursement Costs".)
KIB'sRelatedPartiesmeansKIB's officers, employees,agents, contractors, attorneys,
administrators,affiliates, representatives, servants, insurers, heirs,assigns,volunteersand
eachandeveryoneofthem. Theyarethirdpartybeneficiariesofprovisionsinthis
Contractthatreferencethem. (Compare"Contractor's Related Parties".)
KIBLandfillmeansthelandfillownedbyKIB.
LetterofCreditmeanstheletterofcreditdescribed m Section13.03. ItisContractor
Documentation.
LiabilitiesandLossesmeansallofthefollowing:
(1)liabilities;
(2)lawsuits;
(3)claims;
(4)complaints;
(5)causesofaction;
(6)citations;
(7)investigations;
(8)demands;
(9)clean-uporders;
(10)damages (including actual,special,consequentialandpunitive)whether in
contractorintort, such asnaturalresource,propertyandpersonalinjurydamages;
(11) costs andexpenses,including
(i)all costs andexpensesoflitigation,mediationorarbitration,accountant
fees,engineer’sfees,attorney’sfees(whether KIB's orContractor's staff
attorneysoroutsideattorneys)andotherconsultant'sfees,expertwitness
fees,andcourt costs;and,
(ii)responseremediationandremoval costs.
(12) losses;
(13)debts;
(14)liens;
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(15)mediation, arbitration, legal or administrative proceedings;
(16)interest;
(17)fines, charges,penalties;and,
(18)otherdetriments ofeverynatureanddescription,whetherunderstateorfederal
law.
LiquidatedDamagesaredescribedin Section 15.01andExhibit C.
MonthlyMeetingmeansthemeetingprescribedbySection10.03.
MSWManagementServicesmeans:
(1)collection,transportation,storage,transfer,or processing ofsolidwaste;and/or
(2)arrangingfordisposal ofsolidwaste.
Multi-familydescribesPersons(such asCustomers)orthings(such asCartsortypesof
SolidWaste)inthe Contract Service Area thatarenotResidential.
Multi-familyCustomermeans a Customerwhoownsoroccupies a Multi-Family Premise.
Multi-familyPremisesmeanspremisesthatarenotresidentialpremises(andtherefore
contains4 ormoredwellingunits)includingapartmentcomplexesandtrailer courts.
Non-Collection Notice means a noticeinformandsubstancesatisfactory to KIB leftby
ContractorineventofContract Service Exceptions, such as Discard ofUnpermitted Materials.
NoticeorNotifyorothervariationthereofmeansnoticegivenunderSection20. "Due
Notice"or"Noticedulygiven",refers toNoticegivenunder Section 20.
Own,OwnerorOwnershiporothervariationthereorhasthemeaningprovidedinthe
constructive ownershipprovisionsofSection318(a)oftheInternalRevenueCodeof1986,
asineffectontheContractCommencementDate,exceptthat
(1)10%issubstitutedfor50%inSection318(a)(2)(C)andinSection 318(a)(3)(C)
thereof;
(2)Section318(a)(5)(C)isdisregarded,and
(3)ownership interestoflessthan10percentisdisregardedandpercentageinterests
isdeterminedonthebasisofthepercentageofvotinginterestorvaluewhich
theownershipinterestrepresents,whicheverisgreater.
PartyandPartiesmeansthefollowing 2 Persons, individuallyandtogether:
(1) KIB, and
(2)Contractor.
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
PerformanceAssurancesmeanseachandeveryIndemnity,Insurance,LetterofCredit
andGuaranty,andanyotherinstrumentdescribedinSection13.
PerformanceObligationsmeanseachandeveryobligationandliabilityofContractorunder
thisContract.
Permitmeansanyofthefollowing,ofwhateverkindandhoweverdescribedthat
ApplicableLawrequiresContractortoobtainormaintainwithrespecttosatisfactionof
PerformanceObligations,as renewedoramendedfromtimetotime:
(1)permit;
(2)registration;
(3)order;
(4)license (including business license);
(5)approval;
(6)authorization;
(7)consent; and,
(8)entitlement
Personmeansany ofthefollowing:
(1)individual;
(2)sole proprietorship
(3)firm;
(4)association;
(5)organization;
(6)partnership(whetherlimitedorgeneral);
(7)corporation;
(8)trust;
(9)joint venture;
(10)Regulatory Authority’ or,
(11)any other entity
Position ofInfluencemeans a positionofauthorityorresponsibilitytodirectlyor
indirectlyadminister,manage,direct,superviseor oversee Contract Services orthis
Contract,includingthe following:
(1)AffiliateParents' officers;
(2)AffiliateParents'directors;
(3)individual whoreviews or negotiates Contractor'scontracts(including this
Contract);
(4)individualwhoprovidesin-houselegalservices;
(5)Affiliateinsurer(captiveinsurance),
(6)Guarantor,and
(7)Affiliatesuretyorother Person providingPerformance Assurance.
Premisesmeans a tractoflandwithhabitablebuildingslocatedintheContract Service Area
andsafely accessible byVehicles.
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Processingmeanssolidwaste:
(1)reduction;
(2)separation;
(3)recovery;
(4)conversion;
(5)recycling;and,
(6)composting.
Processingmeans "processing"ofSolid Waste:itdoesnotmeanbalingrefuse.
PromptlyorPromptmeansassoonaspracticable,butnotmorethantwodays.Quarter
meansanyofallofthefollowingperiods,asthe contextdemands:
(1)January, February, March ("1stQuarter"),
(2)April,May,June("2ndQuarter"),
(3)July, August,September("3rdQuarter"),
(4)October,November,December("4thQuarter").
RCRAmeansthe Resource ConservationandRecovery Act (42U.S.C.Section6901et seq.
ReasonableBusiness Efforts meansthoseefforts a reasonablyprudentbusiness Person
wouldexpend underthe same orsimilar circumstancesinthe exercise ofthatPerson's
business judgment,intendingingoodfaithtotakestepscalculatedto satisfy theobligation
whichthat Person hasundertakento satisfy.
ReceptaclemeansanyCart,Dumpster,Roll-OffContainerorotherreceptacle (such as
bagsdesignedforsolidwastediscard,butnotshoppingorgrocerybags)forstoring
discardedRefuse.
Recordsmeansinformationrelating toContract Services andotherPerformance
Obligations,includingdocumentationinanyformormedia,including:
(1)ledgersandbooksofaccount;
(2)invoices, vouchersandcanceled checks;
(3)logsandcorrespondence;
(4)dataandcomputations;
(5)files;
(6)reports;
(7)drawings,plansand designs(otherthanthoserespectingfacilitiesorfacility
operationsthatdonotinvolveCollection, such asmaterials recovery facility
plansandspecifications); and,
(8)photographs.
RecyclablesmeansSolidWastethatisrecyclable.
RecyclablesProcessingFacilitymeanstheContractor-operatedfacilitywhereit
processesrecyclablesforshipmenttomarkets.
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Recycle,RecyclingorRecyclablemeanstheprocessofcollecting,sorting, cleansing,
treating,andreconstitutingmaterialsthatwouldotherwisebecomesolidwasteand
returningthemtotheeconomicmainstreamintheformofrawmaterialfornew,reused,
orreconstitutedproductsthatmeetthequalitystandardsnecessarytobeusedinthemarket
place.
RecycledContentProcurementPolicymeans KIB'S currentbuy-recycled policy,ifany.
RecyclingorRecyclingServicesmeansallactivitiesrelatedtomanagingRecyclables.
RefusemeansSolidWaste comprised ofrubbish, trash andgarbage, excludinganyBulky
ItemthatContractorDiverts.
RegularlyScheduledCollectionDay(s)meansthesameday(s)eachweekonwhich
ContractorprovidesCollectionto a Customer.
RegulatoryAuthoritymeanseachof thefollowingthathas jurisdictionovereither Party
or thisContract:
(1)theUnitedStates;
(2)theStateofAlaskaand otherstates;
(3)KIB;
(4)governmentalauthorities,agenciesand districts;
(5) governmentalboardsand commissions;
(6) federal, stateandlocalcourts;and,
(7) anyothermunicipal,governmentalorpublicbodies.
ReportmeansanyreportthatContractorisobligatedtoprovideunderthisContract,
including Section10.
Residentialdescribes Persons (such as Customers) orthings (such as Carts, Premisesor
typesofSolidWaste)intheContract Service Area thatresideorarerelatedtoResidential
Premises.
ResidentialCustomermeans a Customerwhoownsoroccupies a Residential Premise.
ResidentialPremisemeans a premisesmeetingbothofthe followingconditions:
(1)Itcontainsone,twoorthreedwelling unit(s); and,
(2) Each dwellingunitisoccupiedbyrelatedindividualsorby 5 orfewerunrelated
individuals.
Roll Cartmeans a wheeled Receptacle designed for containing Solid Waste thatcanbe
emptiedbyeithersemi-or fully-automatedvehicles.
Roll-Off Containermeansanopen-toppedrectangularcontainerforstorage,collectionand
transportofSolidWastethatarerolledonandoffflatbedcollectionvehicles viawinchesor
reevingcylinders(hooks).
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Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
RolloutServicemeanstakingthefollowingactionsbymanualmeans:
(1)dismountingfromtheCollectionVehicle,
(2)moving a Receptaclemorethanfivefeet(5')fromitsstoragelocationindicated
onthatCustomer'sService Subscription (such aswithin enclosuresorby
garages)totheCollectionVehicleforemptying, and
(3)returningtheReceptacletoitsstoragelocation.
SeniorDiscountmeanstheamountbywhichtheContractor Service Feeisreducedfrom
timeto timeby KIB forprovidingContract Service toanyResidentialCustomerwhoisover
65yearsoldasevidencedto KIB bybirthdatesondriver's licenses, birth certificates,
passports,greencardsorotherdocumentationissuedby a RegulatoryAuthority.
ServiceDaymeans a weekdayorSaturday,Holidaysexcepted,whenContractormust
provideContractService. (Compare"KIBBusinessDay".)
Set-Out SitemeansthelocationagreedtobyContractorandtheCustomerandindicated
onthe Customer Service Subscriptionorrequiredby KIB, whereCustomermust place
itsCartsforCollection,including:
(1)Residentialcurb: onthe curb infrontofResidential Premises; inthestreet
immediatelyadjacenttothat curb or;ifthereisnocurb,attheedgeofCustomer's
propertyabuttingthestreet,unlessContractorprovidesRoll-out Service orUp-
the-DriveService;
(2)Rollout Service: at the storagelocationagreeduponbetween a Residential
CustomerandContractorandincludedontheCustomer Service Subscription;
and.
(3)Up-the-DriveCollection:atthestoragelocationagreeduponbetween a
ResidentialCustomerandContractor.
Solid Wastemeans"municipalsolidwaste"definedunder AS 46.03.900that isdiscarded
inReceptacles,otherthanUnpermittedWaste,locatedintheContract Service Area that
Contract Must Collect,including:
(1)Refuse;
(2)Recyclables;
(3)Bulky Items;and,
(4)C&DDebris.
SolidWasteManagementFacility meansthefollowingfacilities, individual andtogether,
as thecontextdemands:
(1)KIB Landfill;and,
(2)anyotherfacilitythathandlesSolidWasteandthat isapprovedbyKIB.
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State meanstheStateof Alaska.
Subcontractmeansanyarrangement,formalorinformal,writtenormerelyinpractice,
betweenContractorand a Subcontractor,including:
(1)contractsoragreements;
(2)lettersormemorandumofunderstanding orintent;and,
(3)subscriptionorpurchaseorders.
Subcontractormeansanyone Person thatprovidesGoodsorServices relatedto
Collection,transportationorstorageofSolidWasteorrelatedto Service Assets, including
theiroperation,maintenanceand repair,tooronbehalfofContractor.
Suchasmeansforexample.
Termof this Contractmeanstheperiod beginning ontheContractCommencementDate
andendingontheTerminationDate.
TerminationDatemeansthedatethisContractexpiresorisearlier terminated.
Termination Events are such instancesasdescribedinSection16.01.
Ton(orTonnage)means a shorttonof2,000poundsavoirdupois.
Transfermeansanyofthefollowing:
(1)selling, exchangingorotherwisetransferringOwnershiporcontrolof Contractor
(throughsale,exchangeorothertransferofoutstanding stock, partnershipshares,
equityinterestorotherwise);
(2)issuingnew stock orselling,exchangingorotherwisetransferring20%ormore
ofthethenoutstandingcommon stockof,orpartnershipsharesorequityinterest
in,Contractor;
(3)anydissolution,reorganization,consolidation,merger, re-capitalization, stock
issuanceorre-issuance,voting trust, poolingagreement, escrow arrangement,
liquidation, buy-outorothertransaction whichresultsin a changeofOwnershipor
controlofContractor;
(4)anyassignmentbyoperationoflaw,includinginsolvencyorbankruptcy,making
assignmentforthebenefitofcreditors, writofattachmentofanexecution,being
leviedagainstContractor,appointmentof a receivertakingpossessionofany
ofContractor'stangibleorintangibleproperty
(5)any saleorothertransferof50%ormoreofthevalueofassetsofContractor
exceptforsalesortransferstoparents,grandparents,siblings,children,and
grandchildrenofpersonshaving a shareholder,partnershiporotherequity
interestinContractorontheContractCommencementDate("Immediate
Family")or trust createdprimarilytobenefitmembersoftheImmediateFamily;
113
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
(6)substitutionby a suretycompanyprovidinganyperformancebondofanother
Person forCollectortoperformContract Services; and
(7)assumptionofanyofContractor'srightsunderthisContract,or
(8)assumptionby, delegationtoortakeoverofanyPerformanceObligationsorany
otherContractor'sdutiesorresponsibilitiesunderthis ContractbyanyPerson
otherthanContractor,whetherbySubcontract, unlessapprovedby KIB pursuant
totherequirementsofthisContract,oranyothermechanism.
(9)anycombinationoftheforgoing(whetherornotin relatedorcontemporaneous
transactions),withoutconsideration,whichhastheeffectofanytransferor
changeofOwnershiporcontrolofContractor.Forthepurposeofthisdefinition,
"control"hasthemeaningprovidedinRule144ofthe Securities Act of 1993
TransitionPlanmeanstheContractorDocumentationconsistingoftheplansubmittedby
theContractorpursuanttoSection4,asapprovedby KIB.
UncontrollableCircumstance(s)meansanyofthefollowingevents:
(1)anynaturaldisaster such aslandslide,lightning, earthquake,fire, flood, tsunami,
(otherthanreasonablyanticipatedweatherconditionsforthegeographicarea
ofKIB, such aswind,rainorsnow);
(2)sabotage, explosion;
(3)insurrection,riotorcivildisturbance,warorotheremergencyaffectingKIB
declaredbythePresidentoftheUnitedSatesorCongressoftheUnitedStates,
theStateGovernororKIBGoverningBody;
(4)failureofpublicagencyorprivateutilitytoprovideandmaintainwater,poweror
service in KIB oratContractor'soperationsandmaintenanceyardor
administrativeoffices;
(5)othercatastrophiceventsbeyondthereasonablecontrolofthat Party andnot
theresultofwillfulornegligentactionorinactionofthat Party (otherthanthe
contestingingoodfaithorthefailureingoodfaithtocontestthatactionor
inaction),whichmateriallyandadverselyaffectstheabilityofeither Party to
performanyobligationunderthisContractdespitethat Party's exercise ofdue
diligence.
UncontrollableCircumstancesexcludes,withoutlimitation:
(1)Breach,DefaultorContractor'sfinancialinabilitytosatisfyitsPerformance
Obligations;
(2)strikes, workstoppagesorotherlabordisputesordisturbancesofany
SubcontractororContractor'sinabilitytohireadequatenumbersofpersonnel
114
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
whoarecompetentandskilledintheworktowhichtheyareassigned;
(3)failureofContractortoobtainPermitsandpatents,licenses, ortrademarks
necessarytoperformContract Services; and
(4)thefailureofanyContract Service Asset tofunctionunderanywarranties,
unlesscausedbyUncontrollableCircumstances.
UnpermittedWastemeansmaterialsthatcannotbedisposedof inthe KIB Landfillunder
ApplicableLawoftheStateorKIBrules.
UnpermittedWasteScreeningProtocolisContractorDocumentation cons1stmgof the
protocolthatContractorhassubmittedpursuanttoSection 9.03,which hasbeenapproved
by KIB.
Vehiclemeansany truck usedtoprovideContract Services.
Violation meansanynoncompliancewithApplicableLawasevidencedbywritten notice,
assessmentordeterminationofanyRegulatoryAuthoritytoContractor,whetherornot a
fineorpenaltyisincluded,assessed,leviedorattached.
115
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
SECTION 24:EXECUTION
24.01 Execution in Counterparts. ThisContractmaybesignedinanynumberoforiginal
counterparts. All counterpartswillconstitutebutoneandthesameContract.
24.02Authority to Execute.
a.KIB. KIBwarrantsthatitsofficerslistedbelowhavebeenduly authorizedto
executethisContractonitsbehalf
b.Contractor. Contractorwarrantsthattheindividualslistedbelowhavebeenduly
authorizedtoexecutethisContractonbehalfofContractor.
KODIAK ISLAND BOROUGH CONTRACTOR
Alaska, a political subdivision
By: ______________________________ By: ______________________________
Name: Michael Powers Name: ____________________________
Title: Borough Manager Title: _____________________________
Dated: ___________________________ Dated: ___________________________
ATTEST: ATTEST:
_________________________________ By: ______________________________
Name: Nova M. Javier, CMC Name: ____________________________
Title: Borough Clerk Dated: ____________________________
Dated: ___________________________
APPROVED AS TO FORM:
_________________________________
KIB COUNSEL
Name: ____________________________
Title: Borough Attorney
Dated: ____________________________
116
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
SAMPLE COLLECTIONS CONTRACT
EXHIBIT A
REQUEST FOR PROPOSAL
117
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
SAMPLE COLLECTIONS CONTRACT
EXHIBIT B
LIQUIDATED DAMAGES
1.Liquidated Damages. Pursuant to Section 15.01 of the Exclusive Service Contract for
Residential and Commercial Solid Waste Collection and Recycling Services (“Contract”)
executed by and between the Kodiak Island Borough (“KIB”) and __________________
(“Contractor”), Contractor shall be liable to KIB for liquidated damages in the amount of
$75.00 for any first incident, $100.00 for any second incident, and $200.00 for every incident
thereafter, should KIB determine that Contractor has committed certain breaches of its
Performance Obligations. KIB’s assessment of Liquidated Damages does not preclude KIB
from enforcing the KIB Code for corresponding Violations.
2.Breachesfor Which Liquidated Damages May Be Assessed.
a.Failure to provide Contract Services to any Customer, including missed pickups;
b.Failure to return emptied Containers to its Set-out site;
c.Failure to deliver any collected Solid Waste to a disposal facilityapproved by KIB;
d.Failure to maintain Records, including but not limited to Contractor’s failure to record
a complaint;
e.Failure to timely respond to and resolve a customer complaint;
f. Failure to deliver, repair, replace or pick up Carts, Dumpsters or Roll-offs;
g.Failure to observe Collection schedule;
h.Failure to observe Contractor’s Office Hours;
i.Failure to clean up litter, spills, and leaks;
j.Transportation of collected waste and recyclables in uncovered Collection Vehicles;
k.Failure to provide KIB with timely access to Records;
l.Failure to display its telephone number on Vehicles;
m.Failure to return KIB telephone calls;
n.Failure to meet with KIB;
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
o.Failure to remedy any violation of KIB code within five (5) days of any Notice of
Violation;
p.Failure to submit Reports, or any other required documentation, to KIB;
q.Failure to charge Customers consistent with the Contractor Service Fee Schedule;
r.Engaging in discourteous behavior toward Customers;
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix A
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
SAMPLE COLLECTIONS CONTRACT
EXHIBIT C
CONTRACTOR’S PROPOSAL DOCUMENTS
120
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix B
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
APPENDIX B – CURRENT ACCOUNT DATA, PER-TON DISPOSAL
RATE, AND COLLECTION RATES
CURRENT ACCOUNT DATA
As of the end of 2017, the following service levels were in effect:
Residential Customers
Roll-Cart CustomersCount
32 Gallon 417
64 Gallon 803
96 Gallon 441
Customers with Dumpster Service1,371
Total 3,032
At the commencement of the Contract on July 1, 2020 the use of roll carts will be banned
from bear aware areas. Currently there are 213 roll carts being used for solid waste collection
in bear aware areas.
Residential Roll-Offs and Dumpsters
There are 20residential 20 cubicyard, bear resistant roll-offs in service at the following
locations:
Borough Area Location Capacity
Helo Pad Spruce Cape Road20Cubic Yards
Spruce Cape Spruce Cape Road20Cubic Yards
Puffin Drive Puffin Drive 20Cubic Yards
Carroll Way Carroll Way 20Cubic Yards
Sunset Drive Sunset Drive 20Cubic Yards
Three Sisters Three Sisters Way20Cubic Yards
Chiniak School Main Street 20Cubic Yards
Department of Transportation DOTChiniak20Cubic Yards
Pasagshak Pasagshak 20Cubic Yards
Sharatin Sharatin Drive 20Cubic Yards
ParksideParkside Road 20Cubic Yards(2)
Russian River Russian Creek Road 20Cubic Yards
Sargent Sargent Creek Road 20Cubic Yards(2)
Von Scheele Von ScheeleWay20Cubic Yards
Woodland Woodland Drive20Cubic Yards
Arctic Tern Arctic TernStreet20Cubic Yards
Selief Selief Lane20Cubic Yards(2)
In addition, there is a4 cubic yard bear-resistant dumpster located at the intersection of Oak
Street and Hillside Drive intersection and a 5 cubic yard bear-resistant dumpster located on
Alder Lane.
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix B
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Commercial Dumpsters
The number of commercial front-loadingcontainers in service follow. Service frequency
ranges from one to six hauls per week.
Container Size Count
2.0 Cubic Yards35
2.6 Cubic Yards30
3.0Cubic Yards 1
3.6 Cubic Yards 67
4.0 Cubic Yards 10
5.0 Cubic Yards 19
5.5 Cubic Yards 38
8.0 Cubic Yards 1
4.0 Cubic Yards, bear resistant1
Total 202
The following commercial front-loading containers are serviced at an unscheduled frequency
on a call-in basis.
Container Size Count
2.0 Cubic Yards 4
2.6 Cubic Yards 5
3.6 Cubic Yards 10
4.0 Cubic Yards 6
5.0 Cubic Yards 3
5.5 Cubic Yards 30
6.0 Cubic Yards 11
Total 69
Roll-Off/Hook Lift
Roll-Off and Hook lift services are providedto customers whose volumes and material cannot
be serviced in a front-loadingcontainer. These customers consist of primarily construction
companies and a few local businesses with 30 cubic yard Compactors. All residential roll-off
containers are servicedwith a hook lift truck. Service is provided for both disposal and
recycling.In addition to the residential roll-offs mentioned above, there are 10 ×10cubic
yard (cy), 9 ×15 cy, 6 ×20 cy, and 6 ×30 cy containers in service.
122
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix B
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Cardboard Recycling Roll-Offs Containers
There are six (6) × 20 cubic-yard roll-offcontainersin service dedicated for cardboard
recycling at the following locations:
LocationCapacity
Parkside Road / East Rezanof Road intersection20 Cubic Yards
Spruce Cape Roadnear Helopad20 Cubic Yards
Bells Flats AC Grocery20 Cubic Yards
Providence Kodiak Island Medical Center parking lot20 Cubic Yards
Near Mill Bay Road / Murphy Way intersection20 Cubic Yards
On Sharatin Road between East Rezanof Road and Katmai Way20 Cubic Yards
PER-TON DISPOSAL RATE
Currently, the KIB Landfillcharges $355per ton for disposal of solid waste. A complete listing
of the rates charged for different materials is available on the KIB website at
http://ak-kodiakisland3.civicplus.com/bids.aspx.
COLLECTION RATES
The following rates becameeffective July 1, 2018.
Residential Roll-Cart and Residential Dumpster/Roll OffService
Monthly
ServiceRate
32 gallon roll-cart$47.07
64 gallon roll-cart$59.91
96 gallon roll-cart$70.33
Dumpster/Roll-Off$72.33
Roll-cart service is provided weekly. Dumpsters/Roll
Offare picked up on an as-needed basis.
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AGENDA ITEM #3.A.
Request For Proposal – Appendix B
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
Commercial DumpsterService
The following rates include the cost of disposal, and were effectiveas ofJuly 1, 2018.
2 yard2.6 yard3 yard3.6 yard4 yard5 yard5.5 yard6 yard8 yard
1x/week
$312.15$416.95$486.81$575.91$635.31$744.87$799.64$854.42$1,088.73
2x/week
$624.30$833.90$973.62$1,151.82$1,270.62$1,489.74$1,599.28$1,708.84$2,177.46
3x/week
$936.45$1,250.85$1,460.43$1,727.73$1,905.93$2,234.61$2,398.92$2,563.26$3,266.19
4x/week
$1,248.60$1,667.80$1,947.24$2,303.64$2,541.24$2,979.48$3,198.56$3,417.68$4,354.92
5x/week
$1,560.75 $2,084.75$2,434.05$2,879.55$3,176.55$3,724.35$3,998.20$4,272.10$5,443.65
Commercial Roll Off Service
The following rates exclude the cost of disposal or recycling: customers are billed the actual
cost of disposal or recycling. Rates were effective July 1, 2018.
Rate
Roll-Off Sizeper pull
10-20cubic yard, non $161.44
compacted
30-40cubic yard, non $214.69
compacted
10-29cubic yard, compacted$161.44
30-39cubic yard, compacted$214.69
Excludes the cost of disposal or recycling,
which is a pass-through.
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix C
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
APPENDIX C – RATEPROPOSAL FORMSANDCUSTOMER LIST
This Appendix includes the following items:
RateProposal Forms and instructions (in separate attached Excel file, Appendix C –
RateProposal.xlsx).
Commercial Customer list from December 2018.
These forms included for this review are for information purposes and contractor input. These
sheets will be required to be completed as part of the Proposal. Forms that are not
completed in full may result in disqualification. However, the purpose of the forms contained
herein is not intended in any way to limit the type, quality or quantity of data and information
supplied by the Respondent.
RATE PROPOSAL INSTRUCTIONS
Respondents Responsibility for Use of Electronic Spreadsheet
To assist Respondents in submitting their rate and cost information, the KIB is providing to
each Respondentthe RateProposal Forms in electronic format in a Microsoft Excel
spreadsheet, titled Appendix C - RateProposal.xlsx. Respondents are required to submit
rate proposals using the electronic spreadsheet on a thumb drive or CD.
The spreadsheet contains formulas and cell references that are consistent with these
instructions. However, it is the Respondents’ responsibility to ensure that the formulas and
cell references function properly.On each of the Forms, Respondents are required to
enter information in the cells highlighted in yellow.
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Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Request For Proposal – Appendix D
Kodiak Island BoroughResidential and Commercial Solid Waste Collection and Recycling Services
APPENDIX D – SOLID WASTE MANAGEMENT PLANNING MAP
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Discussion of Waste Collection Contract
Discussion of Waste Collection Contract
KODIAK ISLAND BOROUGH SOLID WASTE MANAGEMENT PLANNING MAP
Louise
Lake
35
34
33
3132 036
36
35
Miles
1
2
3
4
5
6
1
43
µ
Buskin
7
12
11
10
9
8
7
11
10
9
River State
Recreation Site
1413
15
16
17
18T27S
13
15
1716
13T27S
T27S
R19W
R20W
R21W
SM
SM
21
20
SM
24
23
22
21
20
19
23
22
21
20
24
28
29
30
25
26
2827
29
30
26
27
2928
30
25
32
31
36
3435
33
32
36
3435
33
32
31
36
3
2
3
4
5
6
21
3
4
65
1
Kodiak
12
10
Airport 11
10
89
7
12
11
10
89
7
12
Feet
01,0002,000
16
17
18T28S
13
1514
16
17
18
13
T28S
R19W
R21W
SM
SM
22
1920
24
23
22
21
1920
24
Kodiak Municipal
26
30
25
26
2827
29
Airport 30
25
35
34
3631
35
34
33
32
3631
CHINIAK BAY
4
5
6
1
2
3
54
6
1
2
12
9
8
7
1112
10
9
8
7
1112
13
14
17
18
1413
15
16
1817
13T29S
14
T29S
R20W
R21W
SM
SM
19
24
23
22
2021
19
24
23
Mission
26
27
30
25
2726
28
29
30
2625
Lake
33
35
34
3233
31
36
35
34
33
3132
36
35
4
5
6
1
2
3
4
65
3
4
5
6
1
2
43
5
6
1
2
Feet
9
8
7
12
11
10
9
8
7
12
9
78
12
01,0002,000 11
10
9
8
127
11
17
18
13
14
15
16
17T30S
18
13
14
15
1716
18T30S
13
14
1615
17
18
13T30SR18W
14
T30S
R19W
R20WSM
R21W
SM
19
SM24
23
22
21
20
19
SM24
23
22
21
20
19
24
2223
21
20
2419
23
30
25
26
27
28
29
30
25
26
27
28
29
2530
26
27
28
29
2530
26
36
35
34
33
32
31
36
35
34
33
32
31
36
35
34
3233
31
36
35
Dark
3
4
5
Lake 6
1
2
3
4
5
6
21
3
4
5
16
2
Lower
Reservoir
10
9
8
7
12
10
9
8
7
12
11
10
89
7
Beaver
Lake
16
17
18
13
14
15
16
17
18T31S
13
1514
Page 236 of 240 16
17
18
T31S
T31S
R19W
R20W
AGENDA ITEM #3.A.
R21W
SM
SM
21
20
SM19
24
23
22
2021
19
24
22
21
20
Kodiak
28
29
30
25
28
29
30
Municipal 25
Lily
Airport
Lake
33
32
36
32
35
Feet
4
5
3
01,0002,000 1
2
µ
Drafted: October 12, 2016
7
Bear AreasSolid Waste Collection Areas
AGENDA ITEM #3.A.
Page 237 of 240
Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Page 238 of 240
Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Page 239 of 240
Discussion of Waste Collection Contract
AGENDA ITEM #3.A.
Page 240 of 240
Discussion of Waste Collection Contract
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