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02/04/2019 Regular MeetingSOLID WASTE ADVISORY BOARD REGULAR MEETING MINUTES February 4th, 2019 - 5:15 PM Kodiak Fisheries Research Center F... I i APR 9 2019 I L Call to Order Chair Szabo called the regular meeting to order at 5:15 p.m. on Monday, February 4th, 2019. Roll Call M. Barnett conducted a roll call and a quorum was established. Board members present were Chair Nick Szabo, Jason Jardine, Nathan Svoboda, Jeff Stewart and Steven Neff. Stephanie Mason was absent. Present also were non-voting ex -officio members Andy Schroeder, KIB Assistant Director of Engineering & Facilities (EF) David Conrad, EF Director Phil Kovacs, Chris Lynch of Threshold Recycling and KIB Staff Martha Barnett. Mike Shrewsbury of Alaska Waste was present via teleconference. Approval of Agenda STEWART MOVED to approve the agenda. VOICE VOTE ON MOTION CARRRIED UNANIMOUSLY. Approval of Minutes STEWART MOVED to approve the minutes of January 14, 2019. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Visitor Comments: Public comment was given by Dennis Symmons Board Member Nate Svoboda arrived. Staff Reports: Engineering & Facilities - Director Phil Kovacs — Modifications to Bayside Fire Department dumpster site are moving forward —grading has been done, an estimate on fencing is forthcoming. The cardboard recycling container will be moved to Otmeloi Park. Threshold may be expanding the drop off location at North Star Elementary. 1 Engineering & Facilities Assistant Director David Conrad added that the new cardboard recycling container that is being put in Bells Flats will be at the Sergeant Creek site. Two dumpster sites at either end of Selief Lane are being looked at pending City approval. Discussion ensued on the challenges of further dumpster location sites. The Chair brought up possibly extending the fence twenty more feet at the Selief dumpster site. Discussion was had on the culvert, its replacement, the anadromous stream and right of way issues. Threshold — Chris Lynch gave a thorough report on the current operations and needs of Threshold. Discussion Items/Action Items a. PSA/Outreach - Postponed to a later date. b. Gasification Unit Discussion. Steven Neff provided two handouts to the Board. A thorough discussion was had on the topic of gasification, Kodiak options and waste energy. c. Roll Cart Removal Consequences. Discussion was had regarding handicap/elderly/senior provisions in the current contract and the current RFP and options that might be available. It was decided to add ADA requirements to the next meeting agenda. N. Svoboda asked for recap of the SWAB roll cart letter presented to the Assembly. Assembly representative Andy Schroeder spoke that it was the Assembly's belief that this would have been something akin to a policy change from SWAB to the RFP. It was not the will of the Assembly to change the RFP again for fear of delaying the award of the new contract that has already been delayed. Discussion ensued. M. Shrewsbury thanked the Board for their continued work and thanked Threshold employees for working with Alaska Waste on responsive safety measures. S. Arndt spoke on gasification and his hope that we can mine the existing landfill some day. Board Member Comments: J. Stewart — Jeff would like the KIB "Residents Guide to Managing Waste on Kodiak Island" be updated. He would like SWAB to look at what to do with abandoned cars, he would like SWAB to investigate handicap access to dumpsters and ADA guidelines, he would like to discuss having a dumpster site at the landfill open on a 24/7 basis. Jeff would also like funds made available to Engineering/Facilities Dept so that a SWAB member, a Threshold representative and an Assembly member could attend a Solid Waste Association of North America (SWANA) conference. S. Neff — I will continue to gather info on gasification units, I will try to come up with a generalized number for costs and how it would work in Kodiak. I will research current EPA data. N. Svoboda — Extends appreciation to Threshold for their radio announcements. Thank you to KIB staff for adapting to changes to RFP, thank you to the KIB Assembly for considering all bear information, thank you to Alaska Waste for their responsiveness to issues and their dedication to service and making sure they leave a good product for the Borough. J. Jardine —There are costs associated with everything, I would like to see that we, SWAB, as we propose things that we work to give numbers, tangible factual data of what things will cost that would help with ongoing propositions. N. Szabo — Thank you to staff. Meeting Schedule - April 8th, Monday at 5:15 pm at KFRC. Adjournment STEWART moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 6:45 p.m. SUBMITTED BY: %�6 Martha Barnett, Board Secretary KIB Engineering/Facilities Department APPROVED BY: Ni Szabo, Chair Solid Waste Advisory Board Date: U / 'Z/ 'e� 2 Date: