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2019-01-17 Regular MeetingKODIAK ISLAND BOROUGH Assembly Regular Meeting January 17, 2019 A regular meeting of the Kodiak Island Borough Assembly was held on January 17, 2019, in the Assembly Chambers of the Kodiak Island Borough Building, 710 Mill Bay Road. The meeting was called to order at 6:30 p.m. The invocation was given by Major David Davis of the Salvation Army. Mayor Rohrer led the Pledge of Allegiance. Present were Mayor Dan Rohrer, Assembly members Scott Arndt, Julie Kavanaugh, Andy Schroeder, Rebecca Skinner, Scott Smiley, Dennis Symmons, and James Turner. Also present were Borough Manager Michael Powers and Borough Clerk Nova Javier. APPROVAL OF AGENDA ARNDT moved to approve the agenda. ARNDT moved to amend the agenda to add the approval of a letter of support for congressional action to fund the U.S. Coast Guard as item no. 4 under "Other Items" on the agenda. ROLL CALL VOTE ON MOTION TO AMEND CARRIED UNANIMOUSLY: Arndt, Kavanaugh, Schroeder, Skinner, Smiley, Symmons, and Turner. VOICE VOTE ON MOTION TO APPROVE AS AMENDED CARRIED UNANIMOUSLY. APPROVAL OF MINUTES None. CITIZENS' COMMENTS The following spoke under citizens comments: • Jeff Stewart gave an update from SWAB on the cost of bear proof roll carts for waste collection. • Maior Dave Davis from the Salvation Army announced that there has been a food pantry opened at the U.S. Coast Guard Base. AWARDS AND PRESENTATIONS National Stalking Awareness Month Proclamation Mayor Rohrer proclaimed the month of January 2019 as National Stalking Awareness Month and applauded the efforts of the many victim service providers, Police Officers, prosecutors, national and community organizations, and private sector supporters for their efforts in promoting awareness about stalking. Beth Davis received the proclamation for the Kodiak Women's Resource Center. Kodiak Island Borough Assembly Regular Meeting Minutes January 17, 2019 Page 1 of 8 2. FY2018 CAFR/Audit Presentation - Grant Todd, CPA, Altman, Rogers & Co, Borough Auditors. Grand Todd presented the audit to the Assembly. COMMITTEE REPORTS Assembly member Schroeder provided a summary on the Solid Waste Advisor Regular Meeting held on January 7, 2019. PUBLIC HEARING A. Southwest Alaska Municipal Conference Comprehensive Economic Development Strategies Update ARNDT move to open public hearing and receive input on key goals and information to be provided to SWAMC. The purpose of the public hearing was to receive public input, provide input on key goals and information to be provided to SWAMC and provide direction to staff. It was recommended that the Assembly direct the recently adopted CIP list and Federal Priorities be shared with SWAMC for consideration in preparation of their CEDS. The Assembly directed the Borough Manager to participate in assisting SWAMC in their update of the CEDS. To that end, staff has reached out to the City as well as sought approval to hold public hearings and meetings to receive input that will be compiled and forwarded to SWAMC. The current CEDS has five major goals with several sub -goals. The Borough has also listed a number of goals in its Strategic Plan that are similar to the CEDS goals including use of Natural resources, fostering economic growth, and partnerships while acknowledging the need for efficient and affordable energy, the education system and a robust infrastructure. Staff has proposed two public hearings (one before the Assembly and one before the City Council) as a public meeting to gather input. In addition, staff has prepared some suggestions for inclusion that further both the goals of Kodiak and SWAMC. In addition to providing our CIP and Federal Priorities, the Assembly should provide any additional input on the CEDS. The Mayor opened a public hearing and seeing and hearing none, he reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Smiley, Symmons, Turner and Arndt. B. Ordinance No. FY2019-01B Amending Ordinance No. FY2019-01, Fiscal Year 2019 Budget, By Amending Budgets To Account For Various Revenues That Are Over Budget, Providing For Additional Expenditures And Moving Funds Between Projects ARNDT moved to approve Ordinance No. FY2019-01 B. Kodiak Island Borough Assembly Regular Meeting Minutes January 17, 2019 Page 2 of 8 This ordinance details changes and accounts for additional funding requests that have occurred during the current fiscal year for items or circumstances that were not known or expected during the initial creation of the fiscal budget. Funds: Funds are accounts established to collect money that must be used for a specific purpose. The following funds are being changed with this budget amendment. • Fund 530 - Municipal Solid Waste Collection & Disposal (Increase the Use of Fund Balance and Machinery and Equipment accounts by $78,200 due to unexpected purchases of a new membrane for the Leachate Treatment Plant) • Fund 300 - Debt Service (Increase the Use of Fund Balance and 2018 Interest accounts by $7,479.04 due to unbudgeted interest payment due on new financing) • Fund 240 - Womens Bay Road Service (decrease by up to $20,000 due to transfer of funds to Lake Orbin Culvert Replacement project) • Fund 220 Building & Grounds (decrease by $100,000 due to transfer of funds to the Borough Building Exterior Painting project) • Fund 530 Solid Waste Collection & Disposal (decrease by $100,000 due to transfer of funds to Baler Roof/Siding project) Proiects: Since most projects cover multiple years, the borough does not create annual budgets for them. Instead, each project budget is created individually when the project itself is created. Throughout the life of a project, funds may be moved into or out of the project due to additions and subtractions to changes to the scope work, expenses that come in over/under original estimates, or funds that remain at the completion of the project. The projects being amended by this budget amendment are: • KMS Fire Alarm (reallocate $100,000 to KMS Boiler Replacement) • KMS Boiler Replacement (receiving $100,000 of reallocated funds from the KMS Fire Alarm) • Lake Orbin Culvert Replacement (receiving up to $20,000 from Fund 240 - Womens Bay Road Service) • Borough Building Exterior Painting (receiving $100,000 from Fund 220 - Building & Grounds) • Baler Roof/Siding (receiving $100,000 from fund 530 - Solid Waste Collection & Disposal) Mayor Rohrer opened the public hearing, seeing and hearing none, he reconvened the regular meeting. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Smiley, Symmons, Turner, Arndt and Kavanaugh. BOROUGH MANAGER'S REPORT Manager Powers gave a report on the following: • Did follow up from Assembly meeting regarding Otmeloi and Budget Amendment. • Scheduling Design Engineer and follow up regarding Baler Building. • Met with City Manager regarding mapping and tsunami sirens. • Met with HR regarding recruitments. • Met with Agenda Setting team to review agendas through February 21. Kodiak Island Borough Assembly Regular Meeting Minutes January 17, 2019 Page 3 of 8 • Worked on and completed draft of Manager's Department Budget. • Received several calls regarding leaning tree near the Hospital. • Discussed Tsunami Sirens with Staff (technical aspects of Pasagshak). • Worked with staff regarding union negotiations. • Met with the KIBSD Superintendent to discuss budget timetable, • EOC is comprised of 50% Borough Staff and 50% City Staff • Manager Powers on Vacation next week • Borough Office closed next Monday for Martin Luther King Day MESSAGES FROM THE BOROUGH MAYOR Mayor Rohrer reported on the following: • Clarification that CPOA is not directly asking for donations for the US Coast Guard. • Spoke with Senator Sullivan Office's regarding the letter of support for Congressional Action to Fund the U.S. Coast Guard. • A letter was received from SWAB regarding bids and roll carts. UNFINISHED BUSINESS None. NEW BUSINESS Contracts None. Resolutions Resolution FY2019-16 Authorizing the Acquisition of the Fire Engine "Miss Linda" from the Municipality of Anchorage by Fire Protection Area No. 1 ARNDT moved to approve Resolution No. FY2019-16. The fire engine "Miss Linda" is a cancer awareness engine wrapped in pink vinyl with cancer awareness ribbons owned by the Municipality of Anchorage, Anchorage Fire Department (AFD). In addition to serving as an active fire fighting vehicle, the engine is stationed at health activities in the Anchorage area to promote health and cancer awareness. The engine is named after Linda Dolph, a Kodiak resident who died of breast cancer in December 2009. Linda's husband is Mike Dolph who has been a firefighter for many years, both for the City of Kodiak and the Bayside Fire Department. Linda's son is Jason Dolph who grew up in Kodiak and is now a Captain with the Anchorage Fire Department. It was Jason who lead the charge and fundraising to bring the idea of a cancer awareness rig to fruition. The Anchorage Fire Department is preparing to retire the Miss Linda. The engine is 25 years old but in good condition. The engine will be put on a list serve for auction at the price of one dollar plus an argument for the reason why the bidder should get the engine. The board and firefighters of Fire Protection Area No. 1 (Bayside Fire Station) would like to submit a bid to bring the Miss Linda to Kodiak, the community of the engine's namesake, to Kodiak Island Borough Assembly Regular Meeting Minutes January 17, 2019 Page 4 of 8 continue its service as a cancer awareness engine at local events and to serve as a training engine for the department. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Skinner, Smiley, Symmons, Turner, Arndt, Kavanaugh, and Schroeder. 2. Resolution No. FY2019-18 A Resolution Of The Kodiak Island Borough Authorizing The Manager To Submit An Application To The Alaska Department Of Transportation And Public Facilities For Use Of Transportation Alternatives Program Funds For The Sargent Creek -Russian River Area Parking Improvements Project And Authorizing The Manager To Sign Associated Project Agreements ARNDT moved to adopt Resolution No. FY2019-18. At its December 11, 2018 Regular Meeting the Parks & Recreation Committee voted to recommend to the Assembly that they allow the Community Development Department to pursue funding available from the Alaska Department of Transportation & Public Facilities (ADOT&PF) through its Transportation Alternatives (TAP) Program. The proposed project would allow for parking improvements (and potentially interpretive signage) along W. Rezanof Dr. in the vicinity of Sargent Creek and Russian River; to decrease user conflicts experienced in the corridor. The Assembly showed support for the project at its December 13, 2018 Work Session and acknowledged the local match requirement of 9.03% of the project cost. The Assembly discussed a total project amount of approximately $500,000. In order for the Borough's TAP funding application to be considered complete by ADOT&PF, a resolution of support from the elected body must be included in the application package. The attached resolution states that the Borough Assembly agrees to pay the local match requirement and gives permission to the Borough Manager to sign project agreements. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Smiley, Symmons, Turner, Arndt, Kavanaugh, Schroeder, and Skinner. Ordinances for Introduction None. Other Items 1. Confirmation Of Borough Deputy Clerk. ARNDT move to confirm the Borough Clerk's Appointment of Ms. Alise Rice for the Borough Deputy Clerk Position. 2.50.030 Deputy clerk — Appointment. There is established the position of deputy clerk in the legislative service. The clerk is authorized to appoint the deputy clerk who shall be confirmed by the assembly. The position of the Borough Deputy Clerk was vacated on November 29 and Ms. Alise Rice was selected to fill the vacancy. Kodiak Island Borough Assembly Regular Meeting Minutes January 17, 2019 Page 5 of 8 Borough Clerk Javier respectfully asks that you confirm her appointment of Ms. Rice for the Deputy Clerk position. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Symmons, Turner, Arndt, Kavanaugh, Schroeder, Skinner, and Smiley. 2. Confirmation of Mayoral Appointment To The Solid Waste Advisory Board (Mr. Jason Jardine). ARNDT moved to confirm the mayoral appointment of Mr. Jason Jardine to the Solid Waste Advisory Board Retail Business Representative Seat for a term to expire December 2021. There is one vacancy for the SWAB Retail Business Representative Seat and the Clerk's office received applications from Mr. Levi Fehrs and Mr. Jason Jardine. The Mayor is recommending the appointment of Mr. Jardine to the vacant seat. 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Turner, Arndt, Kavanaugh, Schroeder, Skinner, Smiley, and Symmons. 3. Confirmation of Mayoral Appointments To The Parks and Recreation Committee (Mr. Patrick Saltonstall and Mr. Eric Linscheid). ARNDT moved to confirm the mayoral appointments of Mr. Patrick Saltonstall and Mr. Eric Linscheid to the Parks and Recreation Committee for terms to expire December 2021. There are 2 vacancies for the Parks and Recreation Committee. The clerk's office received 3 applications from the following: Mr.Eric Linscheid, Mr.Patrick Saltonstall, and Ms. Sandra Powers 2.100.030 Appointments. Members of boards, committees, and commissions, except for members of the board of adjustment, members of the board of equalization, and elected service area board members, are appointed by the mayor and confirmed by the assembly unless otherwise specifically provided elsewhere in this code. An appointment not confirmed by the assembly shall not become effective. The mayor shall appoint a new applicant until an appointment is confirmed by the assembly. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Arndt, Kavanaugh, Schroeder, Skinner, Smiley, Symmons, and Turner. 4. Approval of a Letter of Support for Congressional Action to Fund the U.S. Coast Guard. Kodiak Island Borough Assembly Regular Meeting Minutes January 17, 2019 Page 6 of 8 SKINNER moved to accept Approval of a Letter of Support for Congressional Action to Fund the U.S. Coast Guard. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Kavanaugh, Schroeder, Skinner, Smiley, Symmons, Turner, Arndt, and Kavanaugh. CITIZENS' COMMENTS Kate Ballenger spoke on a public hearing notice she received and requested; could it be made more legible for ease of reading. Major Dave, of the Salvation Army, passed along information from the Kodiak Chamber of Commerce that they are have a sale of Crab Festival Items. ASSEMBLY MEMBERS'COMMENTS Assembly member Turner spoke in regards to the U.S. Coast Guard Appreciation Dinner Assembly member Schroeder spoke on his appreciation of the letter of support that Ms. Skinner wrote, happy to see the out poring of support and goodwill from the community to the Coast Guard during this time of financial struggle. Assembly member Smiley gave a remaindered that NOAA people and TSA people are also struggling financially with no funding. Also shared a food review from the New York Times, specifically a restaurant called "Anglers" for excellent fish. Assembly member Summons expressed his gratefulness for the input from staff and citizens. Assembly member Arndt encouraged all to enjoy the upcoming nice weather. EXECUTIVE SESSION 1. Discuss Matters Involving Negotiations With the IBEW ARNDT moved to convene into executive session to discuss Matters Involving Negotiations with The IBEW which qualifies for executive session per KIBC 2.30.030(F.1.d) matters involving negotiations with labor organizations representing borough employees. ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY: Schroeder, Skinner, Smiley, Symmons, Turner, Arndt and Kavanaugh. ARNDT moved to invite the Mayor, Assembly, Manager, and Clerk's Office Staff into executive session. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. Mayor Dan Rohrer recessed the regular meeting and convened the executive session at 8:25 p.m. Kodiak Island Borough Assembly Regular Meeting Minutes January 17, 2019 Page 7 of 8 Upon returning from the executive session at 9 p.m., Mayor Dan Rohrer reconvened the regular meeting and announced that the only action to be taken as result of the executive session was giving direction to the Manager to start the negotiation process. ADJOURNMENT SKINNER moved to adjourn the meeting. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY. The meeting was adjourned at 9 p.m. KODIA6ALAND BOROUGH Daniel A. Rohrer, Mayor M. Javier, MMC, Borouoh Clerk Approved on: March 7, 2019 Kodiak Island Borough January 17, 2019 Assembly Regular Meeting Minutes Page 8 of 8