2019-02-05 Regular MeetingARCHITECTURAL/ENGINEERING REVIEW BOARD
REGULAR MEETING -
February 5, 2019, 5:30 p.m.
Projects Office Conference Room i
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CALL TO ORDER APR 3 2019 t
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CHAIR FRIEND called the meeting to order at 5:30 P.M. 1
ROLL CALL - - --- --- —t
Board Members present were Chair Jerrol Friend, Cliff Ford, Dennis Hunt, Jascha Zbitnoff, and
Ex -Officio Scott Arndt.
Also present was Matt Gandel, KIB Project Manager/Inspector; Phil Kovacs, KIB E/F Director;
Dave Conrad, KIB E/F Assistant Director; and Kat Maker, KIB Projects Assistant; Gregg Hacker,
KIBSD; and Dora Cross, KIB Finance Director. Telephonically Jeremy Maxie, RSA and Brian
Pekar, RSA.
A QUORUM WAS ESTABLISHED.
APPROVAL OF AGENDA
HUNT moved to approve the agenda.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
APPROVAL OF MINUTES
HUNT moved to approve the minutes from December 4, 2018.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
ELECTION OF OFFICERS
CHAIR FRIEND opened up nominations for Chair. HUNT moved to nominate Jerrol Friend for
Chair.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY
CHAIR FRIEND opened up nominations for Vice Chair. FRIEND moved to nominate Dennis Hunt
for Vice Chair.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
DISCUSSION OF CRITICAL SPARES
Dave Conrad discussed the need for critical spares at various facilities in order to be able to effect
repairs quickly and efficiently. He asked for and received the Boards agreement to create and
present a list to the Assembly.
Architectural/Engineering Review Board February 5, 2019
Regular Meeting Page 1 of 3
ARCHITECTURAL/ENGINEERING REVIEW BOARD
REGULAR MEETING
February 5, 2019, 5:30 p.m.
Projects Office Conference Room
REVIEW OF 95% DOCUMENTS FOR THE LAKE ORBIN INLET CREEK FISH PASSAGE
PROJECT
Dave Conrad (KIB) noted that this is Phase III of a culvert replacement project in Bells Flats. The
project is funded primarily through Kodiak Soil and Water Conservation District and US Fish and
Wildlife with the Womens Bay Service Area contributing $20,000 to the project. The Inter-Fluve
95% design drawings were reviewed, Board discussion ensued.
ZBITNOFF moved to approve the 95% documents, as submitted, for the Lake Orbin Inlet Creek
Fish Passage Project.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
REVIEW OF THE 100% DOCUMENTS FOR THE KODIAK HIGH SCHOOL AND FISHERIES
RESEARCH CENTER BOILER REPLACEMENT PROJECT.
Matt Gandel (KIB) noted that this is a review of the 100% drawings for the KFRC and KHS Electric
Boiler project, which is following the same model as the electric boiler installed at the Kodiak
Middle School. The scope includes replacement of one fuel oil boiler with an electric boiler in both
KFRC and KHS, including some required electrical infrastructure upgrades. For the benefit of the
new board member, Jeremy Maxie and Brian Pekar (RSA) summarized the drawings, Board
discussion ensued.
HUNT moved to approve the 100% documents, with revisions, for the Kodiak High School and
Fisheries Research Center Boiler Replacement Project.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
REVIEW OF THE 95% DOCUMENTS FOR THE BAYSIDE FIRE DEPARTMENT VEHICLE
EXHAUST SYSTEM PROJECT.
Matt Gandel (KIB) noted that this is a review of the 95% drawings forthe Bayside Fire Department
Vehicle Exhaust System. The scope includes the installation of a diesel exhaust removal system
in the bays at the Bayside Fire Station. Staff summarized the drawings, Board discussion ensued.
ZBITNOFF moved to approve the 95% documents, as submitted, for the Bayside Fire Department
Vehicle Exhaust System Project.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
REVIEW OF THE 95% DOCUMENTS FOR THE BOROUGH BUILDING EXTERIOR PAINTING
PROJECT.
Matt Gandel (KIB) noted that this is a review of the 95% drawings for the Borough Building Exterior
Painting Project. The scope includes painting the exterior of the Kodiak Island Borough Building
Architectural/Engineering Review Board February 5, 2019
Regular Meeting Page 2 of 3
ARCH ITECTURALIENGINEERING REVIEW BOARD
REGULAR MEETING
February 5, 2019, 5:30 p.m.
Projects Office Conference Room
with an alternate to paint the exterior of the Kodiak Island Borough Maintenance Shop. Staff
summarized drawings and specifications, Board discussion ensued.
FORD moved to approve the 95% documents, with revisions, for the Borough Building Exterior
Painting Project.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
PUBLIC COMMENTS
None
STAFF COMMENTS
Matt Gandel would like to schedule a meeting next month to discuss the ARB's processes, by-
laws and review lessons learned from last year's projects. Board was agreeable; a meeting will
be scheduled for the end of March.
BOARD COMMENTS
Jascha Zbitnoff noted that this is his first meeting, which seemed to go well and he's looking
forward to helping with future projects. Cliff Ford asked about KMS electric boiler savings, Gregg
Hacker stated that although there hasn't been a significant amount of time passed to quantify, it
does appear to be a significant savings.
ADJOURNMENT
HUNT moved to adjourn the meeting
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
MEETING ADJOURNED AT 6:57 P.M.
Respectively submitted:
att Gandel, ProjectVanager/Inspector
Architectural/Engineering Review Board
Architectural/Engineering Review Board
Regular Meeting
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February 5, 2019
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