03/13/2018 Regular MeetingFIRE PROTECTION AREA NO.1 BOAIT—
REGULAR MEETING
March 13, 2018 6:00 p.m.
BAYSIDE FIRE HALL
MAY 4 2018
1. CALL TO ORDER/PLEDGE OF ALLIEGENCE
CHAIR Paul Van Dyke called the regular meeting to order at 6:00 PT•'�Y1
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2. ROLL CALL
Board Members present were Chair Paul Van Dyke, Mike Dolph, Richard Carstens and Rebecca
Nelson. Also present were Chief Howard Rue and Secretary Martha Barnett. Board member
Craig Walton was excused by the board
3. ACCEPTANCE/APPROVAL OF AGENDA
DOLPH MOVED to approve the agenda.
VOICE VOTE ON MOTON CARRIED UNANIMOUSLY.
4. APPROVAL OF MINUTES
NELSON MOVED to approve the minutes for the regular meeting of 02/08/2018.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
5. ACKNOWLEDGE RECEIPT OF THE FINANCIAL REPORT
DOLPH MOVED to approve and acknowledge the Financial Report of 03/12/2018.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
6. VISITOR COMMENTS — None
7. CHIEF REPORT — (Chair turned on recorder) The Scott Air Paks have been ordered.
Bruce McNeil and Chief Rue did the final inspection on the tender and engine, changes were
made. The engine and tender should arrive on the ferry June I". Windows are in and look great.
The EMT course will be done the last week of March, a thank you to Rebecca Nelson for putting
the course together. A mandatory 40 -hour firefighter one course will be offered soon, another
will be offered in the fall. A driver's course will also take place.
8. CHAIRPERSONS REPORT
Chair Van Dyke asked the board to attend the March 22"d Assembly meeting which will discuss
providing healthcare to stipend, part-time employees. This would involve the volunteers of BFD.
Ramifications are nearly one million annually for BFD if it were to happen. Discussion ensued
involving this subject as well as raising the mill rate.
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9. NEW BUSINESS
The Chair outlined all changes made in the budget in detail. The Manager suggested that the
process to equalize the settlement that occurred last year would be to include an "operating
transfer in" of fifty thousand in our budget, and by the board approving that and by sending it
forward for Assembly approval, that would be the action to help equalize the issue. Reserved
fund vs fund balance was discussed. This action would be the first step in setting aside for an
emergency fund and make this official. Discussion continued.
NELSON MOVED to close the Regular Meeting and open the Public Hearing at 5:20 p.m.
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10. FY 2019 Budget Public Hearing
Visitor S.Arndt questioned leaving monies in a special reserve fund balance rather than regular
fund balance. The current system has worked fine, this would create confusion. The Chair
thought that this would help memorialize the decisions the board made in the past for budgets.
Discussion ensued on the Fund Balance.
Jeff Stewart — How do we figure out that the 1.5 mill rate is the appropriate rate? Richard
Carstens answered Jeff — It has been appropriate to maintain the entire campus, equipment,
volunteers, the building addition. It was good planning by the board from its inception to use that
arbitrary figure of 1.5 mils, it has been hard but it has worked out. Prices have increased but we
are still managing between one nice grant plus our budget and fiscal responsibility to maintain
that 1.5 mills and to plan for the future. S.Amdt explained to Jeff Stewart the mill rate.
Discussion continued on the mill rate between Jeff Stewart and the Board.
CHAIR VAN DYKE closed the Public Hearing and resumed the Regular Meeting at 5:40 pm.
R. Carstens questioned the extra $100,000. What does the Borough Code say about maximum
amount you can have in a fund balance, and should you have that earmarked for the projects in
the future? What constitutes an emergency? It brings up more questions than answers.
The Chair read KIB code - Reserve policies. The city is currently looking at maintaining a six-
month reserve in their Fund balance. When this was discussed last year, potentially catastrophic
events were brought up. Would we like to have something we could access for a crisis?
Discussion continued with the Board and with S. Arndt. The Chair added that it is up to the
Board in how they would like to proceed. R. Carstens would like to table it, but would like
further information and then to re-evaluate on a later agenda. R. Nelson agrees also to add to a
future agenda.
R. CARSTENS MOVED to withdraw the reserve Fund balance at this time and table it for later
discussion.
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VOICE VOTE ON MOTON CARRIED UNANIMOUSLY.
CARSTENS MOVES to pass the proposed FY2019 budget with the change just made as
amended.
ROLL CALL VOTE ON MOTION CARRIED UNANIMOUSLY 4-0.
11. VISITOR COMMENTS
None.
12. BOARD MEMBERS COMMENTS
Chief Rue — Looking back its really been an exciting two years. Working with the Board we
come up with good game plans. I am proud to work with you all. Best job I ever had. Thank you.
Richard — I am happy with the budget, as we move forward in particular, the long-term capital
budget. It will be an exciting next few years.
M.Dolph — I too am happy with the interaction of this Board. Kudos to the Chair for tracking it
all accurately, this paints a clear picture for the Board and we appreciate that.
R. Nelson — It makes our ability to make correct decisions, be fiscally responsible and
transparent a lot easier, so thank you. I also want to thank the volunteers and the Chief, and thank
the Board members in that process as well. Thank you to the EMT 1 students for their patience
and flexibility. It been nice to have the chiefs and departments working together.
P. Van Dyke - Thank you to the public for coming out, I appreciate your input and continue to
keep us accountable for our actions. Thank you to the Board for their patience working through
this process. I appreciate the teamwork of all of you. I think it's imperative that we work together
to be fiscally responsible, its important.
13. NEXT MEETING SCHEDULE
Chair Van Dyke scheduled the next regular meeting for April 17, 2018 at 6:00 p.m..
14. ADJOURNMENT
NELSON moved to adjourn the meeting.
VOICE VOTE ON MOTION CARRIED UNANIMOUSLY.
The meeting was adjourned at 6:02 PM.
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Martha Barnett, Board Secretary
KIB Engineering/Facilities Department
APPROVED BY:
Chair Paul Van Dyke
Date: � -41 y
Date: S/7
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