2018-02-13 Regular MeetingKODIAK ISLAND LOCAL EMERGENCY PLANNING COMMITTEE a 8: o. _- EMERGENCY SERVICES ORGANIZATION February 13, 2018 Quarterly Meeting 1:30 p.m. —Assembly Chambers WELCOME AND INTRODUCTIONS Chair Mullican called to order the February 13, 2018 LEPC/ESO quarterly meeting at 1:40 p.m. ATTENDANCE Members Present: Jim Mullican Tom Trosvig Cornelius Sims Kathrynn Hollis -Buchanan Ken Jass Ann Ellingson Jason Bishop Mike Dolph Cynthia Puhalski Recognition of Voting Members APPROVAL OF MINUTES a. October 31, 2017 Regular Meeting Minutes Jason Bishop MOVED to approve the minutes. Others Present: Dayton Will TC Kamai Nick Szabo Aimee Williams Jocene Wameke Francis Dela Fuente Jack Maker VOICE VOTE ON MOTION CARRIED UNANIMOUSLY APPROVAL OF AGENDA Jason Bishop MOVED to approve the agenda as written. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY PUBLIC COMMENT None REPORTS OF SUB -COMMITTEES None OLD BUSINESS APR 2 3 2018 a. Incident Command System (ICS) Training (Jack Maker) CHAIR MULLICAN and Maker both encourage everyone to take the ICS training courses b. 2018 Crabfest LEPC Emergency Preparedness Outreach Booth (Jack Maker) Maker said that an outreach committee was formed at the last meeting. It was the consensus of the planning committee for the outreach committee to handle the Emergency Preparedness booth this year. Tom Quass will be filling in as the alternate project manager and the LEPC Crabfest booth while Maker is filling in for the Community Development Department Director while she's out on maternity leave. He requested volunteers to work the Crabfest booth. NEW BUSINESS a. January 16, 2018 Emergency Services Council Meeting Brief (Chief Mullican) CHAIR MULLICAN gave a brief from the Emergency Services Council meeting that took place on LEPC/ESO Quarterly Meeting Page I of 4 February 13, 2018 January 161° explaining the processes of the Emergency Services Council on large scale emergencies. We also gave out the Updated Ops Plan for their review and approval. It is a much better plan. One week later is when we had our tsunami incident. b. January 23, 2018 Earthquake/Tsunami Warning Response Brief (Chief Mullican) CHAIR MULLICAN stated on January 231 the community responded and moved to higher ground. The EOC was stood up. The State feeds us the information, the State Tsunami Warning System picks up the earthquake and registers the force which determines if a tsunami may or may not be developed. They got the information and said there was a tsunami. We were getting the best information from the scientists. We responded in kind. We do not give an all clear until we have gotten the all clear from the State. The earthquake originally registered as an 8.0, was upgraded to an 8.2, and then downgraded to a 7.9. It was registered as the tenth largest earthquake in Alaska in recorded history. We put out Nixie alerts, Facebook live posts, as well as information going through KVOK and KMXT constantly trying to keep people up to date. We opened shelters; the high school and Northstar school. In our EDP we want people to get up to the high school and middle school area, Wal-Mart and Safeway parking lot areas and places above the high-water mark that are the safe areas. KPD continually had to go down into the inundation zone using their loudspeakers telling people to get out. Quite a bit of our community was not responding to getting up the hill. Sirens were going off and people were lining up at the gas station in the inundation zone to get gas. We need the citizens to look at what they can do to do to harden themselves, their home, and their families. Citizens need to make sure they have enough food, water, and supplies to ensure they can take care of themselves up to seven days. There isn't enough here to cover everybody on the road system, on the island, and on the archipelago. We need to have our own resiliency so we can maintain as long as possible. Maximum wave heights for Kodiak was .6 foot, Seward was .4, Old Harbor was .7, Sitka was .4, Yakutat was .5, and Langara, British Columbia was .4 foot. There were registered waves all around the Gulf of Alaska. It was an actual tsunami response. We were very lucky that it was small. The State gave the all clear at 4:13 a.m. on the 231. The State gives the all clear but the Emergency Services Director gives the ultimate all clear. Maker stated he is working on soliciting village input to have each village have their communities get together and go hot wash so we can learn where they need to make improvements, and where we can maybe step in with some LEPC funding to help them out. He will also be sending out the Emergency Preparedness pamphlet in work, pdf, and hard copies to the villages so they can modify it for them. Nick Szabo asked if there's been any discussion about what the response would be if there was a cruise ship tied up to Pier 2 at the time of a tsunami event? CHAIR MULLICAN stated there are two possible answers; Is this a near island incident or is it a far island incident. The difference is the time it allows for response. Something coming from Peru, , for example, we have six and one-half hours to affect the response. In six and one-half hours the ship will pull its lines and head out to deep water. If it's a near island incident, they don't have time to get out of the harbor so we would evacuate the ship. ? said there was a Tanner fishery, several boats (inaudible) heading in and many of those (inaudible) did not get word of the tsunami warning. Is it typical that we would expect the Harbormaster or Coast Guard to put an announcement on channel 16 for the mariners? CHAIR MULLICAN stated the Harbormaster evacuated their office so they are out dealing with it on land. That would be something that the Coast Guard or National Weather Service or something of that nature would get the information out. Mullican said he will make a note of that to bring up at their debrief to make sure the information gets out. That is something that we need to look into. c. Tsunami Inundation and Evacuation Map Brief (Jack Maker) Maker handed out maps, showed them on the screen, and reviewed them with the committee. He LEPC/ESO Quarterly Meeting Page 2 of 4 February 13, 2018 said the maps have been adopted. The 100 -foot mark isn't the case anymore. It comes up past the Fire Department and touches the Aleutian homes now based on new science, hydrology, topography, and what the maximum possible inundation is. We are getting the map out as much as we can. These are the draft maps that we just put together based on the new adopted maps. We also have mapping for Chiniak, Pasagshak, and all the villages. Our GIS Analyst will be putting together basic maps with no routes to send out to the villages so they can choose their own road and direction that they want people to go. ? stated the high school seems very close to an inundation area, isn't that concerning. CHAIR MULLICAN stated that was something that came up because it's one of our primary shelters but it's above the inundation zone. The State tells us we are OK there. d. Update of Borough Emergency Preparedness Webpage (Jack Maker/Chief Mullican) Maker stated the Borough's LEPC page will be updated to be the Emergency Preparedness page and the LEPC will be a sub -page. He will be working with Sheila Smith on updating. CHAIR MULLICAN stated the City of Kodiak have been updating their Emergency Preparedness webpage. These maps are on it, home kits, generator safety, as much information as possible, and so on. e. Hazard Mitigation Plan Update, Mitigation Strategies, and Critical Infrastructure Mapping (Jack Maker) Maker stated we've been working on the Hazard Mitigation Plan for some time. It is a multi - jurisdictional plan and we have village annexes. There have been so many turnovers in the Department of Homeland Security and Emergency Management that they didn't realize we were working on our update, and they found grant monies and hired a consulting firm in Anchorage to write our plan. Maker provided them the list of Hazard Mitigation goals. Maker will also be updating some of the Hazard Mitigation items, some of them are already complete. He's looking for input on other mitigation projects. One we will be adding is trying to address the flooding in Bells Flats. By adding that, it opens it up for more grant monies. Our old plan didn't have any critical infrastructure mapping with regards to where it was, it was just listed. The consultant recommended maps so our GIS Analyst put these together. f. SFY2018 1s' and 2nd Quarter and Final LEPC Grant Reports (Jack Maker) Maker stated he just put the three-page reports in because all the support documentation would be large. A $15,500 grant and we are into our third quarter and we have $12, 687 left. If we don't use it, we lose it. g. Reprint of Emergency Preparedness Guides (Jack Maker) Maker said we've been handing our guides lately and we want to get them out to the villages too. Jason Bishop MOVED to spend up to $1500 for Emergency Management guide printing. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY h. Funding for Emergency Preparedness Media Campaign (Jack Maker) Maker stated when he was in Anchorage for an Emergency Preparedness conference, there was in the newspaper was a full fold over ad all on emergency preparedness. It would be good if we could put out an ad a couple of weeks before Crabfest. CHAIR MULLICAN stated the more resilient we can make everyone the better. Tom Trosvig MOVED to spend up to $6000 for a media campaign. Marie Rice stated she wasn't not in Kodiak when the 64' earthquake occurred but her husband, Omar Stratman was. She was finishing out a school year in Soldotna. She stated this side of the LEPC/ESO Quarterly Meeting Page 3 of 4 February 13, 2018 island sunk six -feet. All the roads and downtown were destroyed. All the roads in red were under water at high tide even after tsunami. Six feet doesn't seem like much except when you have to wait for low tide. VOICE VOTE ON MOTION CARRIED UNANIMOUSLY Maker said once the tsunami evacuation map is adopted by the Emergency Services Council then he will be recommending that we spend some funds to print those maps to hand out to public buildings, businesses, and those type of things. FUTURE BUSINESS FOR DISCUSSION L Other items of interest for the good of the order (Open Reports) CHAIR MULLICAN stated after the tsunami incident that the Governor called to talk to Mayor Branson to see how Kodiak fared. Our congressional delegation also contacted us, Lisa Murkowski called. Mayor Branson and the Deputy City Manager flew to Washington to testify in front of the Senate sub -committee on what happened and trying to get monies for rural infrastructure through the President's new package coming out. From the City Fire Department, we received quite a bit of structural damage from the earthquake. Public Works checked the damn and everything was OK there. PUBLIC COMMENT Kathrynn Hollis -Buchanan stated the Red Cross was never called. She stood a shelter up just in case. If we don't do that the Red Cross will not be there to support these people that lose property. She asked someone by the name of Dean at the high school when they were called and he stated they didn't get a call either. We need to make sure that everyone is called and the call list is updated regularly. NEXT MEETING Scheduled for April 17, 2018 k. Next LEPCA/SERC Meetings —April 13, 2018, at the Anchorage Hilton Next Division of Homeland Security & Emergency Management (DHS&EM) Preparedness Conference —April 10-13, 2018 at the Anchorage Hilton CHAIR MULLICAN stated we will begin planning for the Alaska Shield 2019 next month. ADJOURNMENT Tom Trosvig MOVED to adjourn. The meeting was adjourned at 2:40 p.m. KODIAK ISLAND BOROU LOCAL EMER NC NI Sy: `-- April 17, 20 LEPC/ESO Quarterly Meeting Page 4 of 4 February 13, 2018