1982-08-31 Regular MeetingArchitectural Review Board - Minutes - August 31, 1982
The Architectural Review Board met at 7:30 p.m. on August 31, 1982 in the School
District Conference Room to review a variety of projects. The following persons were
in attendance: Scott Arndt, John Witteveen, Ed Kozak, Ron Chase, Art Bors, Jim Olson,
Wayne Coleman, Phil Shealy, Dave Waldron, and Dave Crowe.
The first matter of business was discussion of the village playgrounds. Staff indicated
that Northface Construction was the only bidder although a second bid had been received
in the Post Office by express mail but not picked up by staff. Mr. Waldron indicated
that he was checking with the Associated Ge&erai Contractors Office to see if that bid
could be considered. He'also indicated that the Northface bid was considerably over
budget and it may be wise to find out what the apparent problems were with the contract,
make necessary contract adjustments and go out for bid again. No action taken pending
results of the attorneys opinion on second unopened bid.
Staff reviewed the revised fire department budgets and noted that the buildings have
been reduced by approximately $25,000 apiece and the total budget had been adjusted to
reflect contingencies and necessary equipment so that the final revised budget is
$530,300 apiece. After some discussion, John Witteveen moved to recamnend the budget
as presented. Motion seconded by Scott Arndt and unanimously approved.
Staff then reviewed the A&E selection process for small contracts in order to have
several contractors preselected for a variety of small jobs. Jim Olson noted that the
School Board had approved the selection procedure as written and then moved to
recommend the procedure for adoption by the Borough Assembly. Motion seconded by Ran
Chase and unanimously approved.
Mr. Waldron then reviewed the matter of the locker room, mechanical upgrade and high
school boiler replacement noting that the Borough would be receiving an $83,200 federal
energy grant in September and that the School District was considering applying part of
its $400,000 legislative appropriation for these projects. Mr. Waldron advised the
Architectural Review Board that staff would be going out for proposals on these projects
with an estimated construction cost of $500,000 in order to obtain the design contract
.and be in a position to advertise the project for accomplishment next summer.
Mr. Waldron then reported on the hospital bids for the storage facility and recommended
dropping the storage building and entrance modification based upon the long range plan
being prepared by CTA Architects. He further recommended continuing with the minor
interior alteration for the pharmacy at an estimated cost of approximately $5,000.
After some discussion the Architectural Review Board concurred in the recommendation.
Staff then reviewed the Main Elementary School with its accompanying site problems and
incomplete sidewalk. He suggested doing a change order to clean up the area, sloping the
bank so it is not hazardous and extending the storm drainage and sidewalks. He noted
that he would have a request for proposal from Rogers & Babler in the near future. Dis-
cussion followed on the location of the sidewalk with no final decision. Subsequent
discussion with Herman Beukers revealed that the City requires a four foot setback.
The committee then reviewed the Facilities Coordinator's status report and Mr. Waldron
reported that the next scheduled meeting would be on the evening of September 14 to
review the schematic designs of the Junior High School.
There being no further business the meeting was adjourned_at 8:55 p.m.
Respectfully submitted,
Wayne Coleman, Chairman
Architectural Review Board