1982-04-27 Regular MeetingArchitectural ReviC. P`ird - Minutes - April 27, 19C
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• Chairman Wayne Coleman called the Architectural Review Board to order on Tuesday,
April 27, 1982 at 8:30 p.m. in order to discuss a wide variety of subjects. The
following persons were in attendance:
Wayne Coleman Jim Olson Phil Shealy
Ron Chase Vince Reyes Mike Green
Dave Waldron Art Bors Larry Chickering
Norman Wootten Susan Klemzak Caroline Brisco
Scott Arndt
Dave Waldron reviewed the bids on the wells for the two proposed fire stations at
Bells Flats and in Fire District I noting that Kevin Arndt was the apparent low
bidder at a cost of approximately $5,000 per well. He noted that the soils
investigative work has been awarded to Lou Schneider and was currently under way.
He then reviewed the plans for the two stations recommended by the two service
districts noting that they favor a two -stall building with an attached
lean-to type space for kitchen, office and training, etc. along with storage for
gear that was being requested. He also strongly urged consideration of an overhead
water storage tank. He then noted that both service districts were recommending a
750 gallon fire truck although the final details have not yet been decided. Mr.
Waldron noted that he felt everyone is at the point where we are ready to write
up the proposal and request the Kodiak Island Borough Assembly approval to go out
for bids. After some discussion Jim Olson moved that the Borough proceed with the
proposals for both fire stations and accept the low bid for the well from Kevin
Arndt with the condition that it be packaged with the award of the building contract
and the building contractor be responsible for the well. Motion seconded by Larry
Chickering and unanimously approved.
Mr. Waldron then reviewed fuel storage at Akhiok and Karluk and noted that after
conversation with tribal leaders and KANA representatives he was recommending that we
not proceed with plans to provide the additional fuel tank storage capability until
we determine the impact of the village fuel delivery system. Considerable discussion
followed and the consensus was that the school should install the larger tanks but
work with the village officials in any manner'feasible. Mr. Arndt moved that
adequate tankage be provided at Akhiok and Karluk to carry the school for one year.
Motion seconded by Jim Olson and unanimously approved.
Mr. Waldron then discussed the Akhiok dock noting that the former..Facility Coordinator
had gone to HUD and obtained permission to negotiate a contract rather than awarding
to the low bidder. Mr: Waldron noted that the plans had been prepared by the
architect and sent to a government cost estimator in order to determine if the
unsolicited proposal from Northface Construction Company is a reasonable price.
Discussion followed and the consensus was that staff should go out for competitive
bid on the project. Ron Chase then moved that the Facility Coordinator be instructed
to go out for bid on the Akhiok dock. Motion sQconded by Scott Arndt and unanimously
approved.
Mr. Waldron then reviewed the status of the Chiniak school project noting that the
soils contract had been awarded to Harding -Lawson in an amount not to exceed $4,345
and that Roy Ecklund had been hired to establish the grade and routing for the
water supply line from the gallery in an amount not to exceed $1,500. He then noted
that the general contractor will be responsible for the water and that the Chiniak
community was satisfied with this situation and urging the Borough to proceed as
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soon as possible with a total project rather than putting the water in first as -
previously recommended. Mr. Waldron noted that he anticipated award of contract in
July, 1982.
Mr. Waldron then discussed the Ouzinkie power unit noting that two units had been
purchased from the Homer Electric Company with a HUD grant and that one unit had
failed after running approximately 22 hours. The cost of repairs were estimated to
be $12,000 and in the opinion of Brechan personnel as well as Mike Rohn warranted
the expenditure. Mr. Waldron noted that since the units had never been fully opera-
tional, it seemed appropriate that the Borough accomplish the repairs. After some
discussion, Ron Chase moved to get the generators repaired and running on the
condition that the villagers be responsible for the operation and maintenance of
the facility after that point. Motion seconded by Jim Olson and unanimously approved.
Mr. Waldron then reviewed the Hospital metal building as well as the hospital entrance
and interior remodeling. He noted that Design Lab who is doing the work wanted to
make a presentation to the Architectural Review Board on Tuesday, May 4th at 7:30 p.m.
He noted that staff would also be ready to take the first look at the A&E proposals on
the Junior High remodeling project. Mr. Waldron then reviewed the hospital metal
building assumed to be 30 x 60 feet and to cost approximately $136,000. He noted
that the original -plan would create a zoning problem and that he is now recommending
the building be attached to the rear of the hospital. He further noted that once
the design was complete, the project could not move forward until the hospital came
up with the remaining cost of the building. No action was taken on this matter.
Mr. Waldron then reviewed a draft of the A&E selection in professional engineering
services contract administrative procedures for school facilities which he had
drafted in order to clarify some concerns as to State requirements and the policy
being followed. Jim Olson was requested_.:=: equ=stye to review this with the school
board and Mr. Shealy indicated that he would review the policy with the Borough
Assembly. Mr. Coleman complimented Mr. Waldron on the procedures noting that this
was the first time the Architectural Review Board had written guidelines to follow.
Mr. Waldron then reviewed the status reports of the various construction projects
noting that no change orders.,,ere issued during the past month. He further reported
that the Karluk school was currently being advertised and hoped to award the project
in June.
Discussion then centered around the matter of teacher housing in the villages. After
some discussion, no action was taken.
There being no further business, the meeting adjourned at 10:50 p.m.
Respectfully submitted,
Wayne Coleman, Chairman
Architectural Review Board
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